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Home My WebLink About2016-12-20 City Council Regular Meeting Minutes MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL DECEMBER 20, 2016 7:00 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:00 p.m. It. ROLLCALL Answering rollcall were Members Brindle, Staunton, Stewart, Swenson, and Mayor Hovland. III. MEETING AGENDA APPROVED Member Brindle made a motion, seconded by Member Stewart, approving the meeting agenda as amended to consider Item VLE, Recognition of Member Ann Swenson's Years of Service, prior to IV. Community Comment. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI. SPECIAL RECOGNITIONS AND PRESENTATIONS VI.E. MEMBER ANN SWENSON'S YEARS OF SERVICE RECOGNIZED — RESOLUTION OF COMMENDATION ADOPTED Mayor Hovland read in full a Resolution of Proclamation recognizing Member Swenson's 20+ extraordinary years of service. Member Staunton made a motion, seconded by Member Stewart, to adopt Resolution of Commendation in Recognition of Member Ann Swenson's Years of Service. Ayes: Brindle, Staunton, Stewart, Hovland Abstain: Swenson Motion carried. City Manager Neal presented Member Swenson with a token of the City's appreciation. All present responded with a standing ovation. A video presentation was shared that highlighted Member Ann Swenson's dedicated service to the City of Edina after which, staff and Members commented on Member Swenson's contribution. Member Swenson shared her thanks with staff and Council. IV. COMMUNITY COMMENT No one appeared. V. CONSENT AGENDA ADOPTED Member Swenson made a motion, seconded by Member Staunton, approving the consent agenda as follows: V.A. Approve regular and work session meeting minutes of December 6 Work Session and December 6, 2016 Regular City Council Meeting V.B. Receive payment of the following claims as shown in detail on the Check Register dated December 1, 2016, and consisting of 23 pages; General Fund $132,578.75, Pedestrian And Cyclist Safety $36,175.13, Working Capital Fund $531,236.12, PIR Construction Fund $1,736.55, Equipment Replacement Fund $25,184.82, Art Center Fund $38.57, Golf Dome Fund $1,118.54, Aquatic Center Fund $6,147.16, Golf Course Fund $32,662.18, Ice Arena Fund $10,933.39, Sports Dome Fund $258.75, Edinborough Park Fund $21,557.24, Centennial Lakes Park Fund $3,988.32, Liquor Fund $184,229.95, Utility Fund $375,337.45, Storm Sewer Fund -$18947.71, PSTF Agency Fund $63,407.48, Centennial TIF District $722.83; TOTAL $1,408,365.52 and for receipt of payment of the following claims as shown in detail on the Check Register dated December 8, 2016, and consisting of 37 pages; General Fund Page 1 Minutes/Edina City Council/December 20, 2016 $323,387.09, Police Special Revenue 636.47, Pedestrian And Cyclist Safety $52,930.45, General Debt Service 450.00, PIR Debt Service Fund $450.00, Working Capital Fund $422,650.88, PIR Construction Fund $189,641.93, Equipment Replacement Fund $112,348.59, Art Center Fund $1,197.16, Golf Dome Fund $9,079.31, Aquatic Center Fund $826.29, Golf Course Fund $5,684.99, Ice Arena Fund $40,913.14, Sports Dome Fund $20,328.11 Edinborough Park Fund $2,713.52, Centennial Lakes Park Fund $9,994.73, Liquor Fund $330,887.33, Utility Fund $186,933.04, Storm Sewer Fund $125,070.39, Risk Mgmt Fund $133,757.50.67, PSTF Agency Fund $3,343.13, Southdale 2 District $500.00; TOTAL $1,973,724.05 and for credit card transactions August 25 through September 24, 2016 and consisting of 7 pages; TOTAL $29,999.28. V.C. Approve Request for Purchase: Seven 2017 Ford Police Utility Vehicles; awarding the bid to the recommended low bidder, Nelson Auto Center at $192,099.65. V.D. Approve Request for Purchase: 2017 Ford Taurus; awarding the bid to the recommended low bidder, Ford of Hibbing at $27,154.00. V.E. Approve Request for Purchase: Edinborough Park Adventure Peak Renovations; awarding the bid to the recommended low bidder, On Call Services at $29,071.40. V.F. Approve Request for Purchase: Authorize Professional Services — Xerxes Avenue Trunk Sanitary Extension — Design Services, CIP 15-147; awarding the bid to the recommended low bidder, SEH, Inc. at $39,984.00. V.G. Approve Request for Purchase: 2017 Website Redesign Professional Services Agreement; awarding the bid to the recommended low bidder, Civic Plus at $59,369. V.H. Approve Pentagon Park Stormwater Management Plan Cooperative Agreement V.1. Approve Traffic Safety Report of November 2, 2016 V.J. Receive 2016 Lake Cornelia Update V.K. Adopt Resolution No. 2016-132 Authorizing the Edina Housing and Redevelopment Authority to Act on the City's Behalf in Negotiating the Sale, Development or Redevelopment of Real Property Owned by the City V.L. Approve 2017-2018 Union Contract for IAFF Local 1275: Firefighters V.M. Approve 2017-2018 Union Contract for MPEA: Dispatchers Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI. SPECIAL RECOGNITIONS AND PRESENTATIONS— CONTINUED VI.A. EDINA CYCLING TEAM 2016 MINNESOTA HIGH SCHOOL STATE CHAMPIONS RECOGNIZED— RESOLUTION OF COMMENDATION ADOPTED Edina Cycling Team Coach Lee thanked the Council for the opportunity to recognize the team. He shared a presentation on the team's background and successes and said he was extremely proud of the entire team. He introduced Team Captains Jack Ellingson, Lydia Reiner, and Alex Bourgeault who shared benefits of cycling and thanked the Council for its recognition and support. Mayor Hovland read in full a Resolution of Proclamation recognizing and congratulating the Team on its accomplishments. All present responded with a round of applause. Member Staunton made a motion, seconded by Member Stewart, to adopt a Resolution of Commendation recognizing the Edina Cycling Team Minnesota School Cycling League Champions. Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. VI.B. SPEAK UP, EDINA: FRED RICHARDS PARK MASTER PLAN— PRESENTED Community TV Administrator Nissen outlined the Parks & Recreation's master planning and the public engagement process used to create a park design plan for the former Fred Richards Executive Golf Course. He also presented a summary of comments, requests, and suggestions received. Mr. Nissen said the next Speak Up, Edina topic would be redevelopment of the Southdale Library Center. VI.C. EDINA LIQUOR STRATEGIC PLAN— PRESENTED Page 2 Minutes/Edina City Council/December 20, 2016 Assistant City Manager Schaefer provided an overview of the City's liquor operations strategy and highlighted the Task Force members' work. She commented on connected enterprises, liquor profits, revenue and expenses, and the goal of pouring profits back to the community. Ms. Schaefer stated 2012 was the most profitable year on record with over $1.4 million then highlighted the need to increase the property tax levy in 2016 by $665,100 to compensate for reduced liquor profit. Ms. Schaefer reviewed the need to increase liquor revenue or reduce subsidies in other enterprises, the new branding campaign, and customer service model that included extended store hours, adjusted staffing hours, and adjusted product pricing. She reviewed instore marketing, social media, and other suggestions made by the Task Force then outlined objectives and strategies to success for a goal of$1 million profit in 2017. Ms. Schaefer answered questions of the Council related to the customer loyalty program complying with State law and ordinances, potential pop-up specialty shops during the holidays, online strategy, potential Sunday liquor sales, and one operation versus three separate stores. Council commented on recruitment and staff training that educated customers and provided a competitive advantage. City Manager Neal noted residents benefited by municipal liquor operations through recreation enterprise capital items and program offerings that could be offered at lower cost and taxes. Ms. Schaefer introduced the new General Manager of Liquor Operations josh Furbish who said he was honored to take on the role and looked forward to seeing respectable liquor revenues, historic high water marks, and pouring products back into the community. Mr. Neal thanked Ms. Schaefer for her guidance of the Task Force and the Task Force for its work, experience, and expertise. Mayor Hovland welcomed students from Valley View Middle School and thanked them for attending. VI.D. ELECTRONIC PLAN REVIEW PRESENTATION— PRESENTED Chief Building Official Fisher presented the City's electronic plan review process. He explained software used included LOGIS ePermits, LOGIS PIMS, and Avolve ProjectDox and benefits to residents and customers such as ease of uploading revisions and corrections and no longer needing multiple copies of plans. Mr. Fisher stated all departments could review plans at the same time which resulted in better cross-department communication. Staff answered questions of the Council related to the electronic plan review process, savings of time and cost, plan storage, and the potential of posting plans online. VI.E. MEMBER ANN SWENSON'S YEARS OF SERVICE—RECOGNIZED This item was considered prior to Community Comment. VII. REPORTS/RECOMMENDATIONS — (Favorable vote of majority of Council Members present to approve except where noted). VII.A. RESOLUTION 2016-127 ADOPTED -ACCEPTING VARIOUS GRANTS AND DONATIONS Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Swenson introduced and moved adoption of Resolution No. 2016-127 accepting various grants and donations. Member Stewart seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Swenson, Hovland Motion carried. IX CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE Mayor Hovland acknowledged the Council's receipt of various correspondence. IX B. MINUTES 1. ARTS AND CULTURE COMMISSION OCTOBER 27, 2016 Page 3 Minutes/Edina City Council/December 20, 2016 2. ENERGY AND ENVIRONMENT COMMISSION OCTOBER 13, 2016 3. ENERGY AND ENVIRONMENT COMMISSION NOVEMBER 10, 2016 4. HUMAN RIGHTS AND RELATIONS COMMISSION NOVEMBER 15, 2016 Informational; no action required. IXC. ADVISORY COMMUNICATION I. EDINA PARK BOARD — Received IX AVIATION NOISE UPDATE— Received X MAYOR AND COUNCIL COMMENTS — Received XI. MANAGER'S COMMENTS— Received XII. SCHEDULE OF MEETINGS AND DATES AS OF DECEMBER 20, 2016 — Received XII. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 8:45 p.m. Respectfully submitted, ADebr A ngen, City Clerk Minutes approved by Edina City Council,January 3, 2017. aures B. Hovland, Mayor Video Copy of the December 20, 2016, meeting available. Page 4