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Home My WebLink About2017 03-22 Planning Commission Meeting Packet REMINDER: COMP PLAN MEETING AT 5 :00 P. M . COMMUNITY ROOM Edina Comprehensive Plan Update 2018 Work Session March 22, 2017 5:00 AGENDA I. Call to order II. Roll Call Ill. Reports and Recommendations A. Consultant work plan B. Workshop I, "Big Ideas" C. Workshop II, "Big Picture" D. Bridge to the Comp Plan "Kick-off" IV. 44th and France working Group A. Selection Discussion V. Comp Plan Progress/Status Report Agenda Planning Commission City Of Edina, Minnesota City Hall, Council Chambers 4801 West 50th Street Edina, MN 55424 Wednesday, March 22, 2017 7:00 PM I. Call To Order II. Roll Call III. Approval Of Meeting Agenda IV. Approval Of Meeting Minutes A. Minutes: Planning Commission, March 8, 2017 V. Special Recognitions And Presentations A. Annual Meeting- Election of Officers and Adopt Bylaws VI. Community Comment During"Community Comment,"the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead,the Board/Commission might refer the matter to staff for consideration at a future meeting. VII. Reports/Recommendations A. Sketch Plan Review - RH at Southdale VIII. Correspondence And Petitions IX. Chair And Member Comments X. Staff Comments XI. Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Draft Minutes® Approved MinutesE Approved Date: March 8, 2017 Minutes City Of Edina, Minnesota I r' Planning Commission Edina City Hall Council Chambers March 8, 2017, 2017, 7:00 P.M. I. Call To Order Chair Olsen called the meeting to order at 7:05 P.M. II. Roll Call Answering the roll were: Commissioners Lee, Thorsen, Strauss, Nemerov, Hamilton, Bennett, Berube, Bennett, Chair Olsen. Student Members, Kivimaki Staff, City Planner, Teague, Assistant Planner, Aaker, Bill Neuendorf, Econ. Dev. Manager, Sr. Communications Coord., Eidsness, Support Staff, Hoogenakker Absent from the roll were: Hobbs and Jones III. Approval Of Meeting Agenda A motion was made by Commissioner Thorsen to approve the March 8, 2017, meeting agenda. The motion was seconded by Commissioner Strauss. All voted aye. The motion carried. IV. Approval Of Meeting Minutes A motion was made by Commissioner Thorsen to approve the minutes of the February 8, 2017, meeting, The motion was seconded by Commissioner Lee. Commissioner Nemerov noted a typo in the minutes that was corrected. All voted aye. The motion carried. V. Special Recognitions and Presentations A. Bill Neuendorf— Presentation on the Southdale Library Site (7001 York Ave) Staff Presentation Bill Neuendorf informed the Commission that Hennepin County has contracted the City of Edina to conduct preliminary visioning for the 8-acre Hennepin County Library site. Neuendorf said the Edina HRA will issue a Request for Qualifications followed by a Request for Proposals to help find a development partner for the site. Neuendorf stressed that the final decisions regarding a property sale are solely in the hands of Hennepin County and as previously mentioned they have asked the City for help in the preliminary stages. [1] Draft Minutes® Approved Minutes El Approved Date: March 8, 2017 Continuing, Neuendorf explained after numerous public sessions and small group discussions HGA Architects prepared two site options. Neuendorf highlighted those concepts in a power point presentation as follows: Option I • Site orientation-library has main presence on York Avenue • Mixed-Use Development • Access to below-grade parking • Library Drop-Off • Library Plaza Promenade • Green space and outdoor Plaza Option 2 • Site orientation-library has main presence on Xerxes Avenue • Mixed-Use Development • Access to below-grade parking • Below-grade parking • Library Plaza Promenade • Green space • Amphitheater • Sunken Garden • Green roof on parking structure Neuendorf invited comments. Discussion/Comments Commissioners commented that the subject site is difficult because of the grade change pointing out that the success of the project would be in site development; what is built first, ramp, library, housing, amenities etc. The Commission asked if parking would be shared on the site; or does the library want its own parking. Neuendorf responded at this time he is not sure of the County's preference for shared or not. He added he does know that the library would like to remain open during much of the process. Commissioners indicated their agreement that the site needs to be redeveloped; however, concern was expressed about the expense of developing plans before an RFP is requested, noting the time-frame for the process and eventual redevelopment was with the County. It was further noted that there have been a number of attempts and a lot of money spent to revision Grandview and that process is still under study. The City and the County should be mindful of the costs that go into this process. Neuendorf responded that the County wanted to go to the community first to gather ideas. He said his understanding was that this was probably a 3-5-year process. [2] Draft Minutes® Approved MinutesE Approved Date: -f:. March 8,2017 Commissioners expressed the following development ideas/concerns: • The guiding principles of the greater southdale area envision the area in blocks; suggesting that the scale of the proposal be reduced to create a more cohesive and navigable site ("small walkable blocks"). • This site is a great opportunity for development of affordable housing; no luxury housing. • Consider looking into the possibility of single family housing. Design the project with more of a residential feel. • Consider short rise townhomes. • More green space is needed in both options (never enough green space). • Reconsider the amphitheater. It was pointed out that this site was in close proximity to Edinborough and Centennial Lakes Parks. Sites that are in close proximity to these amenities should complement not compete. • Develop meandering pedestrian walkways. • Consider bike traffic; areas to park bikes. • Fit the scale of the project to the site. Is this project going to contain different "stand on their own areas" and if so "fit to scale" was important to keep in mind. • The focal point should be the library and it was suggested that the library face York Avenue. • Capitalize on the connections to the site and within the site. Commissioners asked Neuendorf if a market study was done. Neuendorf responded in the affirmative, adding the study indicated a strong market for retail and senior use; modest for residential. Chair Olsen asked where the City's piece in the selection process comes in. Neuendorf explained the City would send out the requests for qualifications and requests for proposals and would narrow down the search to three. The County would then choose the developer. Planner Teague noted that once the County settles on a developer that developer would come before the Commission and Council for a sketch plan review. Chair Olsen thanked Mr. Neuendorf. VI. Public Hearings A. Public Hearing B-I 7-04 Variance Request for 4828 Rutledge Avenue, Edina, MN • A 4-foot east side yard setback variance from the 10-foot setback required for a second floor addition above existing 1st floor. • A 1.5-foot front yard setback variance for a small portion of the north east corner of the addition on the new second floor. [3] Draft Minutes® Approved MinutesE Approved Date: March 8,2017 Staff Presentation Planner Aaker reported that Samantha Grose and Kande Ngalamulume (applicants) are requesting two variances to add a second floor above their existing rambler located at 4828 Rutledge Ave. Aaker explained that the variances are necessary to build within the existing house footprint because the eastern side of the existing home is nonconforming regarding front yard setback and side yard setback. Aaker explained that the subject property is located south of Rutledge Ave. consisting of a rambler with an attached tuck under garage. The homeowners are proposing to add a second floor above the first floor and a small one story conforming addition to the back of the home.The existing home is nonconforming regarding the east side yard setback with only a small portion of the north east corner of the home nonconforming regarding front yard setback. Continuing, Aaker pointed out that the zoning ordinance requires a minimum 10-foot setback from the side yard for lot width in excess of 72 feet in width as measured 50 feet back from the front lot line. The lot width of the property is 73.7 feet. The required front yard setback is the average front yard setback of the homes on either side. The average front yard setback is slightly farther back than the front yard setback of the existing home, so the 2nd floor addition requires a front yard setback variance in the north east corner. Given the curvature of the front lot line, the remainder of the new 2nd floor conforms to setback requirements. Planner Aaker concluded that staff recommends approval of the variances based on the following findings: 1) The proposal would meet the required standards for a variance, because: a. The proposed use of the property is reasonable; as it maintains existing setback conditions without reducing setback from the surrounding neighbors. b. The imposed setback and existing house location, closer to the east side, are existing nonconforming conditions and not imposed by action of the applicant. c. The original placement of the home closer to east lot line and within the front yard setback inhibits expansion potential for a second floor without the benefit of a variance Approval is also subject to the following conditions: 1) Subject to staff approval, the site must be developed and maintained in substantial conformance with the following plans, unless modified by the conditions below: • Survey dated: 11/21/2016 • Building plans/ elevations date stamped: February 13, 2017. Appearing for the Applicant Samantha Grose and Kande Ngalamulume, applicants and property owners. Applicant Presentation Mr. Ngalamulume addressed the Commission and told them he and his family are very excited to live in the community, adding their intent in purchasing their home was to design house plans that retained the [4] Draft Minutes® Approved Minutes❑ Approved Date: 1 o ;r,re> March 8, 2017 existing house. They did not want to tear down the house and rebuild. Ms. Grose also pointed out to the Commission in their neighborhood there have been a number of tear-downs, reiterating their desire was to go-up instead of out to achieve the space they needed. She also noted their lot is a deep lot. Public Hearing Chair Olsen asked if anyone would like to speak to this issue. No one spoke. A Motion was made by Commissioner Thorsen to close the public hearing. The motion was seconded by Commissioner Strauss. All voted aye. The motion carried. Discussion/Comments The majority of Commissioners were in agreement that the proposed renovation to the existing home was preferable to a tear-down rebuild. Commissioners also complimented the applicants for the schematics they presented and their outreach to the neighborhood. Commissioner Lee stated in her opinion the massing of the project could be reduced if the roof line was taken in. She added she agrees that the footprint would remain the same; however, the physical space and character of the house will change significantly. She concluded she cannot support the request as presented; more could be done to reduce the mass of the proposed 2nd floor addition. Motion A motion was made by Commissioner Bennett to approve the requested variance for a second floor addition based on staff findings and subject to staff conditions. A second was made by Commissioner Thorsen. Ayes; Thorsen, Strauss, Nemerov, Hamilton, Bennett, Berube, Olsen. Nay, Lee. Motion carried 7-I. VII. Reports/Recommendations A. Preliminary and Final Plat—3200 Southdale Circle, Edina, MN (Doran-KM2 Southdale First Addition/Gateway Pointe) Planner Presentation Planner Teague reported that Doran Properties is requesting to combine and Plat the three properties that make up the Gateway Pointe multifamily residential housing proposal that will be constructed at 3200 Southdale Circle. The purpose of the request is to combine all the parcels within the development to have one clear legal description. There are no changes proposed to the approved development plan, and no new lot is being created.The specific request is for Preliminary and Final Plat. Engineering staff would also review the plat to [5] Draft Minutes® Approved Minutes❑ Approved Date: ( <3r:: {,;.E f March 8, 2017 ensure no easements would need to be vacated; and if found; vacating those easement(s) would be a condition of final approval. Planner Teague concluded that staff recommends that the City Council approve the proposed Preliminary and Final Plat of 3200 Southdale Circle that simply combines all the lots on the property. Approval is based on the following findings: 1. The proposed subdivision meets the required standards and ordinance for a subdivision. 2. The resulting uses on Lot 1 meet all zoning ordinance requirements. Approval is also subject to the following condition: 1. Easement Vacation shall take place at the same time as the Final Plat at City Council. Discussion/Comments Commissioners commented that the request appears to be simple. Planner Teague agreed, adding this re-plat provides a cleaner and clearer legal description for the property. Teague said as mentioned previously if easement vacation is required that would take place at the same time as Final Plat. Motion A motion was made by Commissioner Thorsen to recommend preliminary and final plat approval for Doran- KM2 Southdale First Addition based on staff findings and subject to staff conditions. The motion was seconded by Commissioner Bennett. All voted aye. The motion carried. B. 2018 Comprehensive Plan Update Planner Presentation Planner Aaker delivered a power point presentation on an overview of"what is" the 2018 Comprehensive Plan (Comp Plan). Aaker highlighted words that are important to remember during the updating process. Aaker noted the following: • A Comprehensive Plan is a view of the City from 10,000 feet up. • It's the big overview picture of how the City envisions Edina in 10-20 years. • It's a generalized guide to future land use and development. • The Comprehensive Plan must comply with Met Council requirements. Continuing, Aaker further explained the role of the Commission during the update process: [6] Draft Minutes® Approved Minutes Approved Date: ': March 8, 2017 • Focal point for all Comp Plan activities and public input. • Bring forward the goals, objectives and policies of the boards and Commissions. • Monitor progress • Review goals and policies for growth management and redevelopment. • Review interim work and final document. • Each City of Edina Board and Commission has a role in updating the Comp Plan and to advise the Planning Commission of their issues and values. Each Board and Commission would share their policies and objectives with the Commission to achieve the goal of each board and Commission. Planner Aaker reported that at their February 22, 2017 City Council Work Session, the City Council directed City Staff to add a "bridging" process between the Vision Edina document and the 2819 Comp Plan Update document. Aaker explained that this process would bring the consultant staff of Future I.Q. (Vision Edina) and the consultant staff of BIKO together to develop a "bridge" between Vision Edina and the 2018 Comprehensive Plan. Aaker said the Bridging process would include 2 workshops; a "Big Ideas" workshop and a "Big Picture" workshop. These workshops would be held prior to the Comp Plan kick-off meeting. Aaker concluded that at this time, dates, time and place have not been determined. Discussion/Comments Chair Olsen asked if the "Bridge" process is new to the Comprehensive Plan process. Aaker responded in the affirmative, adding the "bridging" component was introduced at the February 22nd Council meeting. Commissioners wondered if the public could become confused between the "Bridging" workshops and the Comprehensive Plan kick-off meeting. Noting the kick-off is important. Commissioners further questioned if this new "process" was in the budget, pointing out it appears the BIKO budget is higher than what they originally thought. Planner Teague responded that this process was an additional expense; however, believes the budget can support it. Teague also agreed that the budget for the consultant was higher. Commissioners further noted the Comprehensive Plan update is the responsibility of the Planning Commission. Commissioners added they felt they made it clear that Vision Edina was important and would be incorporated into the Comprehensive Plan, however, the "bridging" process could be confusing for everyone. It was further acknowledged that many Commissioners already met with their Boards and Commissions and explained the process pointing out this will be an extra step they didn't anticipate. Planner Teague explained that the Council had no problem with the Comp Plan process presented by the Commission. Teague acknowledged the "bridge" was an added step that would need clarification for the public and Boards and Commissions. [7] Draft Minutes® Approved Minutes❑ Approved Date: _ :r -_ March 8, 2017 A discussion ensued on if members of the other Boards and Commissions should attend these two new "bridging" sessions. Planner Teague responded that all members of the Planning Commission would be invited and Commission liaisons could invite members of their Boards and Commissions. A discussion continued on the budget with Commissioners expressing the opinion that even though the budget has "extra" monies, it is important to remember that during the Comp Plan process and final adoption to include small area plans for three areas the budget could be "hit" with unexpected expenses. Planner Teague agreed, adding that at this time he is comfortable that enough money would be available if needed. Teague also reported that if the expenses exceed the budget staff would need to amend the budget. In conclusion, the Commission expressed the opinion that updating the Comprehensive Plan was their charge and doing it the right way was paramount; adding the new"bridging" work sessions present an addition that could lead to confusion. Commissioners stressed the importance of separating the Comprehensive Plan from Vision Edina. VIII.Correspondence And Petitions Chair Olsen acknowledged back of packet materials. IX. Chair And Member Comments None. X. Staff Comments Planner Teague reported that a 3-D model of the Greater Southdale Area was presented to the Council. Teague said he would work with the consultant on setting up a link for the Commission to view the 3-D model. Xl. Adjournment A motion was made by Commissioner Thorsen to adjourn the meeting. A second was made by Commissioner Bennett. All voted aye. The meeting adjourned at 9:30 P.M. JacIR.Le +-toocev,a1R,lR,ey Respectfully submitted [8] Item Coversheet Page 1 of 1 (-‘34A, < ,, CITY OF EDINA a i ' 1� 4801 West 50th Street r %� � 0 H� „ Si Edina, MN 55424 v ''At } ' tv• www.edinamn.gov 1880 Date: March 22, 2017 To: Planning Commission From: Cary Teague, Community Development Director Subject: Annual Meeting - Election of Officers and Adopt Bylaws ACTION REQUESTED: Election of Officers: Chair Vice-Chair Secretary Adoption of the Bylaws(No changes are proposed) INTRODUCTION: ATTACHMENTS: 2017 Bylaws http://edina.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=2676 3/13/2017 O Q Planning .111,nt Commission Bylaws tih,�w to Y �I SECTION 1. PURPOSE The bylaws outlined below are approved procedures for the Planning Commission. Members should review and understand City Code sections 1500 and 1505 included in the appendix of these bylaws. In the event of a conflict between the City Code and the Planning Commission bylaws,the City Code will prevail. In addition to the City Code and these bylaws, the Planning Commission will be guided by those policies and procedural documents applicable to the Planning Commission or City advisory boards in general. Copies of these documents together with such other orientation materials as may be applicable to the performance of each member's duties and responsibilities will be made available to members at the beginning of their service with the Planning Commission. SECTION 2. MEMBERSHIP The membership of the Planning Commission shall consist of such voting and nonvoting members as shall be appointed, from time to time, in accordance with Section 1500.03 and 1505 of the Edina City Code. All members of the Planning Commission shall serve at the pleasure of the City Council. The terms of Membership is regulated in City Code Section 1500.04. (A) Contact Information. Planning Commission members are required to provide a mailing address and phone number or email address to the City Clerk.This contact information is available to city staff and members of the public. (B) Responsibilities Planning Commission members are expected to be present and adequately prepared for all meetings and to actively participate in meeting discussions. Members who are unable to complete assigned tasks should notify the Chairperson as soon as possible. SECTION 3. ANNUAL MEETING The annual meeting of the Planning Commission shall be the first regular meeting in the month of March of each year. Such meeting shall be devoted to the election of officers for the ensuing year; consideration of any updates to the bylaws of the Planning Commission,and such other business as shall be scheduled by the Planning Commission. SECTION 4. REGULAR MEETINGS In accordance with Section 1500.07 of the City Code, two Regular meetings of the Planning Commission shall be held each calendar month in the City Hall or other officially noticed location at 7:00 pm on the date set for each meeting. The first meeting shall be held on the second Wednesday of each calendar month. The second meeting shall be held on the fourth Wednesday of each calendar month. At such meetings, the Planning Commission may consider all matters properly brought before the Planning Commission. A regular meeting may be cancelled or rescheduled by the Planning Commission at a prior meeting, or by the Chairperson, the City Council or Mayor. Unless otherwise determined by the Chairperson, any regular meeting falling upon a holiday shall be held on the following business day at the same time and place. 1 ' Page � '9INA.1�l�� O 12 tra Planning Commission Bylaws '<<U;HOH aU• SECTION 5. SPECIAL MEETINGS Special meetings of the Planning Commission may be called by the Chairperson or Vice-Chairperson, City Council or Mayor who shall designate the time, place and purpose of the meeting. Notice of special meetings must conform to the State Open Meeting Law. Written notice thereof shall be given to all members not less than 24 hours in advance of the special meeting except in the case of an emergency. SECTION 6. QUORUM In order for any meeting to be called to order, a quorum of a majority of all then existing voting members must be present. During the course of a meeting, such a quorum must be present to take action on any matter before the Planning Commission. SECTION 7. MEETINGS AND THE OPEN MEETING LAW In accordance with the Minnesota Open Meeting Law(Minnesota Statutes Chapter 13D), and unless otherwise provided, authorized or permitted under the Open Meeting Law or other applicable law, all official meetings of the Planning Commission shall be open to the general public. An "official" Planning Commission meeting is any gathering, or simultaneous communication (via email, telephone or otherwise), between a quorum of Planning Commission members for the purpose of considering the public business of the Planning Commission. SECTION 8.VOTING AND RECOMMENDATIONS At all meetings of the Planning Commission, each member attending, with the exception of any high school student member, shall be entitled to cast one vote on matters before the Planning Commission. In the event that any member shall have a conflict of interest, in accordance with Section 21 of these bylaws, or as otherwise determined by the City Attorney, concerning a matter then before the Planning Commission, he/she shall disclose his/her interest, refrain from participation in any discussion of such matter, and be disqualified from voting upon the matter, and the Secretary shall so record in the minutes that such member refrained from all such participation and that no vote was cast by such member. The affirmative vote of a majority of voting members in attendance shall be necessary for the adoption of any resolution or other voting matter. The results of any vote shall be recorded, listing those voting Aye and those voting Nay. All recommendations shall be sent to the City Council by means of written minutes, and shall include the record of the division of votes on each recommendation. SECTION 9. REGULAR PROCEEDINGS (A) At any regular meeting of the Planning Commission,the following shall be the regular order of business: 1. Call to order 2. Roll call 3. Approval of agenda 4. Approval of minutes 5. Community Comment 2IPage Planning Commission Bylaws •,., H q, 6. Public hearings 7. Reports and recommendations 8. Correspondence 9. Commission comments 10. Staff comments 11. Adjournment The order of business may be varied by the presiding officer, but no public hearings shall be held at an earlier time than specified in the notice of hearing. (B) Except as otherwise determined by an affirmative vote of a majority of voting members in attendance, and except for public hearings which shall be governed by the procedures set forth in Section 14, the following procedures shall be observed for matters before the Planning Commission; provided, however, the Chairperson may, in the Chairperson's reasonable discretion, rearrange individual items if necessary for the expeditious conduct of business: 1. Staff presents report and makes recommendation (if any). 2. The Planning Commission may ask questions regarding the staff presentation and report(if any). 3. The applicant (if any)of the agenda item make a presentation (if any). 4. The Planning Commission may ask questions of the applicant(if any). 5. Members of the public (proponents or opponents) make comments(if any). 6. The Planning Commission asks any questions it may have of the applicant, proponents, opponents or staff(if any). 7. If in the determination by the presiding officer the applicant's responses to questions from the Planning Commission introduces materially new information or issues relevant to the matter then under consideration, proponents and opponents may make additional comments confined solely to such new information or issues. 8. The Planning Commission asks any questions it may have of the applicant, proponents, opponents or staff(if any) with respect to such new information. 9. The Planning Commission then discusses and takes a vote. (C) In order to promote meeting efficiency, the Chairperson may discourage duplicative comments and may place reasonable time limits on the amount of time that individuals have to speak. (D) Each formal action of the Planning Commission required by law, rules, regulations or policy shall be embodied in a formal vote duly entered in full upon the Minute Book after an affirmative vote as provided in Section 6 hereof and may be accompanied by written findings of fact. (E) Unless agreed to by a majority vote of the Planning Commission, no new agenda items shall be taken up after 11:00 p.m. 3 ' Page w �1�� eri �, Planning Commission Bylaws o.',,,,,,,,,,,-• SECTION 10. AGENDA AND DEADLINE FOR AGENDA (A) Agenda. The agenda of a Planning Commission meeting shall be prepared by City Staff in cooperation with the Chairperson. (B) Submissions. Any Planning Commission member may request an item or issue to be placed on a future agenda at a regular meeting by instructing the City Staff responsible for agenda preparation; provided, however, a majority vote of the Planning Commission is required for the item or issue to become a future regular agenda item. No item shall be placed on the agenda unless the item is expressed in such a way as to clearly show the subject matter involved. (C) Agenda Additions During Regular Meetings. Additional items may be added to the agenda at a Planning Commission meeting subject to approval by a majority vote of the voting members in attendance. The additional agenda items may be discussed, but no action may be taken if any voting member objects. 1. If a new item of business proposed to be added to the agenda requires staff review (such as rezoning, ordinance amendments, preliminary subdivision plans, and subdivision review procedures and guidelines), involves quasi-judicial procedures (such as a request for a hardship variance from Subdivision or Zoning Ordinance standards), or involves substantive matters of potential public interest (such as the Comprehensive Plan, or other major policies), the Planning Commission may add the item to the agenda only for purposes of referring it to the staff or a Planning Commission committee, or scheduling it for consideration at a later meeting (as appropriate). The Planning Commission may not discuss the substance of the matter or take any final action on the item except at a meeting where the item is included on the distributed agenda. (D) Delivery of Agenda to Members. On the Friday immediately preceding the next meeting of the Planning Commission, the meeting agenda shall be delivered to each member of the Planning Commission, along with any supporting materials related to items on the agenda. (E) Order and Form of the Agenda. The agenda organization shall generally conform to Section 9 above. In addition, the agenda shall generally organize matters to be addressed at the meeting so as to best promote opportunities for effective public input and the timely and efficient performance of Planning Commission responsibilities. SECTION 11. MINUTES (A) Duties of Staff Preparing Minutes. In accordance with Section 1500.08 of the City Code, City Staff shall prepare minutes of all Planning Commission meetings.The minutes shall state: 1. Which members were present and absent, and whether absent members were excused or not excused. 2. A summary of staff and committee reports and recommendations, applicants' presentations, public comments, and the Planning Commission's discussion on each item. 3. The content of each principal motion before the Planning Commission, the identity of the person who made and seconded the motion, and the record of the vote on the motion (identifying the vote count and, unless 4 ' Page gPA 0 INA, 1�� tg.B)s)Planning Commission Bylaws the vote was unanimous, the names of those voting for or against the motion). If the motion called for or recommended adoption of an ordinance or resolution, or the acceptance of a report, the minutes shall also include a copy of the ordinance, resolution or report. SECTION 12. COMMUNICATIONS (A) Ex Parte Communications. 1. Ex parte communications are contacts, whether oral or written, direct or indirect, which occur outside the public meeting forum between individuals seeking to influence the decisions of the Planning Commission and individual members of the Planning Commission in which such member discusses the merits of any matter which may or will be subject to such Commissioner's vote. Such contacts include, without limitation, meetings with project proponents or opponents, residents, property owners, citizens or other interested parties separate from Planning Commission meetings, and telephone calls or letters which attempt to influence a Commissioner's opinion on a matter which may or will be subject to the Commissioner's vote. 2. Exclusions. Notwithstanding Section 12(A) above, ex parte communications shall not include the following: (a) Written communications delivered to City Staff for distribution to all members of the Planning Commission as part of each member's public meeting packet and which thereby become available to all interested parties and constitute communications within the public meeting forum; or (b) The conduct of site visits by members of the Planning Commission provided that all such members are able to, and do, conduct such visits for the specific purpose of gathering physical facts and data, and without any unnecessary contact with any project proponents or opponents, residents, property owners, citizens or other interested parties, or any of their respective representatives. 3. Ex Parte Communications Prohibited In Connection With Quasi-Judicial Matters. In the interest of avoiding bias or undue influence, or the appearance of bias or undue influence, all Planning Commission members shall refrain from engaging in any ex parte communication related to any Quasi-Judicial Matters. In the event any Planning Commission member is contacted by any project proponents or opponents, residents, property owners, citizens or other interested parties, or any of their respective representatives, under circumstances where the Planning Commission member has reason to believe that an ex parte communication related to a Quasi-Judicial Matter will or may occur, such member shall promptly inform such interested party that the Planning Commission member cannot discuss the matter or have any contact with such interested party on the subject of such matter other than at a Planning Commission meeting. Members are encouraged to recommend to all such interested parties that they attend meetings of the Planning Commission to publicly express their views, or that they otherwise deliver written comments to the office of City Staff for distribution to Planning Commission members. 4. Disclosure of Ex Parte Communications/Abstention. When any ex parte communication occurs, each Planning Commission member participating in such ex parte communication shall promptly notify the Chairperson and City Staff of the occurrence of such ex parte communication, and shall divulge the occurrence and substance of such communication on the record at the commencement of the public 5IPage rct,IA 'CS �,,, Planning Commission Bylaws `'•<,. Iy�Nq hearing to which such communication pertains. In doing so, each member shall disclose, if known, the name of the party or parties participating in such communication, the substance of such communication, and whether, in the opinion of such member, such communication has caused such member to become biased in connection with any public vote on such matter. If, in the opinion of that member, an ex parte communication has caused such member to become biased in connection with any public vote on a matter, such member shall refrain from participation in any discussion of such matter, and be disqualified from voting upon the matter, and the Secretary shall so record in the minutes that such member refrained from all such participation and that no vote was cast by such member. 5. "Quasi-Judicial Matters" Defined. For purposes of this Section 12, "Quasi-Judicial Matters" shall mean such matters as to which the Planning Commission determines the legal rights, duties or privileges of specific parties in a public hearing or other contested case proceeding over which the Planning Commission has jurisdiction. By way of example only, Quasi-judicial matters do not include legislative actions recommending, adopting, amending or revising comprehensive plans, zoning ordinances, other land use planning documents, or other similar matters. (B) Communication between Members Outside of Meetings. Planning Commission-related communication between members when a quorum of voting members is present constitutes a violation of open meeting laws if it takes place outside of publicly-noticed meetings. Members are prohibited from discussing Planning Commission business in such a situation. Since email communication is common outside of meetings, the following email protocol is adopted: 1. Any email communication intended for a majority of Planning Commission members should go through the City Staff Liaison so that an appropriate record can be established. 2. Members should not respond "reply all"to group messages. 3. Members should not blind copy(bcc)other members. Members must not engage in a serial discussion of Planning Commission business. A serial discussion occurs when members discuss official business with a majority of voting members through successive communications. Serial communication can occur through a combination of communication methods such as"face to face," email, telephone or on a social media site. (C) Public Announcements and Press Releases The City's Communications and Marketing Department will approve and coordinate any public announcements, press releases or other media contact desired by the Planning Commission. SECTION 13. RULES OF PROCEDURE FOR PLANNING COMMISSION MEETINGS All meetings of the Planning Commission shall be conducted in accordance with Robert's Rule of Order of Standard Parliamentary Procedure 10th Edition, or such later edition as may then be in effect ("Robert's Rules"). 6IPage • 0 0 "'it PlanningCommission Bylaws : SECTION 14. PUBLIC HEARINGS&COMMUNITY COMMENT (A) A public hearing is a noticed, official hearing, the express and limited purpose of which is to provide an equitable opportunity for the public to speak on matters before the Planning Commission. (B) For certain matters considered by the Planning Commission, a requirement that the Planning Commission conduct a public hearing is prescribed by State Statute, the City's Municipal Code of Ordinances or by City Policy. The Planning Commission, however, may elect to conduct a public hearing, although not specifically required, if the Planning Commission determines that due to the unique nature of the matter, it is advisable. (C) The Planning Commission may neither deliberate nor take a substantive vote during a public hearing, but may ask questions for the sake of clarification of speakers. (D) The Planning Commission, upon resuming their regular meeting after the close of the public hearing, may take action upon the matter discussed at the public hearing. (E) Conduct of Persons Before the Planning Commission 1. During all public hearings required by State law or ordinance, members of the public shall be given reasonable opportunity to speak. In order to promote meeting openness, fairness and efficiency, the Chairperson may discourage duplicative testimony, may place reasonable time limits on the amount of time that individuals have to speak, and may establish such other rules of procedure as shall, under the circumstances, reasonably facilitate a fair, open and orderly conduct of the public hearing. Comments should be addressed to the item before the Planning Commission. Where a comment is irrelevant, inflammatory, disruptive or prejudicial, the Chairperson may instruct the Planning Commission to "disregard" the comment,which nevertheless remains in the public record. 2. During all regular and special meetings of the Planning Commission, the public may be present but shall remain silent unless specifically invited by the Chairperson to provide comment. 3. During all proceedings, members of the public have the obligation to remain in civil order. Any conduct which interferes with reasonable rights of another to provide comment or which interferes with the proper execution of Planning Commission affairs may be ruled by the Chairperson as "out-of-order" and the offending person directed to remain silent. Once, having been so directed, if a person persists in disruptive conduct, the Chairperson may order the person to leave the Planning Commission meeting or hearing. Where the person fails to comply with an order to leave, the Chairperson may then call upon civil authority to physically remove the individual from the chamber for the duration of the hearing or deliberation on that item. 4. The Chairperson may impose additional limits or rules upon members of the public as permitted by Section 16. 7IPage � p cn Planning Commission Bylaws ` � Uh la-: (F) Additional Rules of Procedure for Public Hearings 1. Public Hearing Format. Public hearings shall be conducted in the following manner: (a) The presiding officer calls the public hearing to order and declares the time of opening. (b) It is the intent of the Planning Commission to open all public hearings at or after the predetermined and published time. From a practical standpoint, not all hearings can be opened at their designated time. The presiding officer may delay the start of a hearing until the business at hand is acted upon, in any manner, by the Planning Commission. However, in no circumstances can a hearing be opened prior to the predetermined and published time. (c) The presiding officer shall read, from the hearing notice, the details on the hearing sufficient to provide the public a general understanding of the purpose and procedures for the hearing, and the fact that the hearing is their exclusive or primary opportunity to provide input to the city on the subject. (d) Staff and/or a consultant make a presentation or report on the subject matter for the hearing. (e) The applicant (if any) may make a presentation or report on the subject matter for the hearing. (f) The presiding officer asks Planning Commission members if they have questions of the staff or consultant, if any. (g) The presiding officer requests a motion and second to open the public hearing. (h) The presiding officer announces that input will be received from the citizens, requesting that each speaker provide a name and address, noting any applicable time limits for comment from individual members of the public, any other applicable rules and explaining the procedure for enforcement of such rules. (i) After members of the public have spoken,the presiding officer requests a motion to: i. Close the public hearing, and the Planning Commission votes on the motion. Once the vote is taken, the hearing is closed for the record. ii. Continue a public hearing, and the Planning Commission votes on the motion. If the Planning Commission votes to continue the hearing, the presiding officer shall, in consultation with City Staff, select and announce a time and date certain for the continued public hearing. No additional publication or notice requirements are needed if a hearing is continued to a later date. However, no public hearing may be continued more than once without re-notice and publishing the time, date and location of the hearing. (j) The Planning Commission may request that the applicant respond to issues or questions arising from, or raised by the public during, the public hearing. In such event, and if the presiding officer determines that the applicant's response introduces materially new information or issues relevant to the matter then 8IPage ,,,,,,,,,,,,,h,...„-- cs4 4 N s',�•.n O -Tr ,.., y Planning Commission Bylaws ' .,.,,,,..,,- under consideration, the presiding officer may request a motion and second to reopen the public hearing, after which the reopened public hearing shall be conducted, and closed or continued, in accordance with Section 14(F)(1)(i) above; provided, however, the presiding officer may limit the scope of such reopened public hearing only to a discussion of such materially new information or issues. (k) The Planning Commission addresses the subject matter through deliberation, questions to citizens and staff, and reactions and statement of position on the subject. (I) If the public hearing is closed, the Planning Commission may take action on the application before them. The Planning Commission may formulate a recommendation which outlines the parameters under which an approval would be granted. The reasons and conditions shall be stated in the motion or resolution for approval or denial. Continuation of an action may occur in the event insufficient information is present to make a decision. The Planning Commission shall delineate the missing information before continuing the item. SECTION 15. OFFICERS The officers of the Planning Commission shall consist of a Chairperson, a Vice-Chairperson, and Secretary elected by the Planning Commission at the annual meeting for a term of one year. In the absence of the Chairperson and Vice- Chairperson,the remaining members shall elect a Temporary Chairperson for that respective meeting. SECTION 16. DUTIES OF OFFICERS The Chairperson is a voting member of the Planning Commission and may make motions. In addition, the duties and powers of the officers of the Planning Commission shall be as follows: (A) Chairperson. 1. To preside at all meetings of the Planning Commission. 2. To call special meetings of the Planning Commission in accordance with these bylaws. 3. To sign documents of the Planning Commission. 4. To see that all actions of the Planning Commission are properly taken. 5. To cancel or postpone any regularly scheduled meetings. 6. To invoke a reasonable time limit for speakers during any public hearing in the interest of maintaining focus and the effective use of time. 7. To provide for the selection of one or two spokespersons to represent groups of persons with common interests during public meetings and hearings. 8. To order an end to disorderly conduct and direct law enforcement to remove disorderly persons from Planning Commission meetings or hearings. 9. To schedule a second official public hearing meeting or other continued meeting in the event that a meeting or public hearing cannot be concluded by a reasonable hour in the judgment of the Chairperson. 10. The presiding officer has the responsibility to facilitate discussion by the Planning Commission. This may occur in a variety of ways, including: 9IPage a(tg xt • to p Planning Commission Bylaws (a) Interpret and apply rules of procedure; (b) Decide whether motions are properly made; (c) Decide whether motions are in order; (d) Decide whether questions of special privilege ought to be granted; (e) Decide when to recognize speakers; (f) Call for motions or recommend motions; (g) Expel disorderly persons from the meeting; and/or (h) Enforce speaking procedures. (B) Vice-Chairperson. During the absence, disability or disqualification of the Chairperson, the Vice-Chairperson shall exercise or perform all the duties and be subject to all the responsibilities of the Chairperson. (C) Secretary. 1. To sign official documents of the Planning Commission and other duties as required. (D) Secretarial duties to be delegated to City Staff. 1. To give or serve all notices required by law or by these bylaws. 2. To prepare the agenda for all meetings of the Planning Commission. 3. To be custodian of Planning Commission records. 4. To inform the Planning Commission of correspondence relating to business of the Planning Commission and to attend to such correspondence. 5. To handle funds allocated to the Planning Commission in accordance with its directives, the law and city regulations. 6. To take the minutes of all meetings of the Planning Commission for typing and filing into the appropriate minute book by City Staff. (E) City Staff Liaison. Pursuant to City Code Section 1500.02,the Planning Commission has a City Staff Liaison appointed by the City Manager.The City Staff Liaison is expected to work cooperatively with Planning Commission members. Members may not direct city staff, but can request assistance through the City Staff Liaison to carry out the Planning Commission mission.The duties of the City Staff Liaison include but are not limited to: 1. Work with Chairperson to prepare and distribute meeting agendas. 2. Reserve meeting rooms and other needed meeting equipment. 3. Provide technical expertise and access to city resources. 4. Work with Chairperson to ensure bylaws are followed and annual work plans are submitted. 5. Relay information or directives from City Council meetings or work sessions relevant to the Planning Commission. 6. Respond to Planning Commission inquiries in a timely manner. 7. Forward information to and between Planning Commission members. 10IPage 4( O til MN 0 Planning Commission Bylaws �,NNA 8. Record meeting attendance, include the current attendance record with each packet and consult with the Chairperson and City Clerk regarding attendance issues. 9. Provide orientation materials to new members and chairperson. Concerns with the performance of the City Staff Liaison should be directed to the Assistant City Manager. SECTION 17. VACANCIES If a vacancy occurs among the members of this Planning Commission by reason of death, resignation, disability or otherwise, notice shall be given to the City Manager or City Clerk and Chairperson by the Secretary. City staff shall then see that a new appointment is made by the City Council. Resignations should be made in writing to the Chairperson stating the effective date of the resignation. SECTION 18. COMMITTEES AND WORKING GROUPS (A) Introduction 1. Committees or Working Groups may be established by a majority vote of the Planning Commission to study issues in greater depth and report findings. Committees or Working Groups present their analysis to the Planning Commission for discussion and recommendations.The Planning Commission has the sole authority to make final recommendations on all matters on which a Committee or Working Group has given guidance. The Planning Commission defines the scope and the duration of the Committee or Working Group's mission. In no case may the Committee or Working Group exceed the authority granted by the Planning Commission. 2. Committee and Working Group participants may not include enough voting Planning Commission members to constitute a quorum for the Planning Commission. Committees or Working Groups may be designated as standing (ongoing) or temporary in nature. (B) Definitions Committees and Working Groups may be comprised of two or more people, one of whom is the chair appointed by the Planning Commission. A Committee is comprised of current Planning Commission members only.A Working Group is led by a Planning Commission member, but will also include members of the public. (C) Working Group Announcement Public notice will be given of the formation of any Working Group, including a press release from the City to local media outlets. Individuals will have a minimum of 14 days after the public notice to express interest in joining before members are selected. (D) Public Access Based on the potential public interest in the topic, some Committees and Working Group meetings may be designated as public meetings by the Planning Commission or the City Council. If a Committee or Working Group's meetings are designated as public meetings, official meeting notices, written agendas and written minutes are required. In the case of such meetings as may not be designated as public meetings, such committee or working group shall endeavor to compile such unofficial notes of such meetings as shall be determined by such committee 11IPage w9/2 '-'�lrL� O t to v �•Ln)0z1 Planning Commission Bylaws H�w • LCL L NBN or working group to be reasonable under the circumstances. Refer to Section 4 of these bylaws for additional information on meeting notices. (E) Appointments and Chair Assignments 1. Committees:The Planning Commission Chairperson will ask for Committee volunteers from the Planning Commission membership. A majority vote may approve the Committee appointments once sufficient volunteers are established. The Committee will elect its own chair and notify the Planning Commission Chairperson. A temporary committee chair will be appointed by the Planning Commission at the time of the committees formation. 2. Working Groups: The Planning Commission Chairperson will ask for volunteers from the Planning Commission to serve as the Working Group Chair. The Working Group Chair is approved by a majority of the Planning Commission members.The Working Group Chair will recommend other Working Group members. By definition, those members will include individuals outside of the Planning Commission. The Chair may also nominate a co- chair who is not a Planning Commission member. Working Group appointments will be made by a majority vote of Planning Commission members. (F) Duties. 1. The duties of the Committee or Working Group Chair(s) include but are not limited to: (a) Set the meeting schedule and, if required, notify the City Staff Liaison for public notification. (b) Prepare and distribute a written meeting agenda, if required. (c) Lead the meeting in accordance with the agenda and facilitate discussion on agenda items. (d) Ensure that this section of the bylaws and Planning Commission directives are followed. (e) Maintain meeting decorum. (f) Recommend members and notify Planning Commission of changes in membership (Working Group only). (g) Report on the Committee or Working Groups' activities at each regular Planning Commission meeting. (h) Communicate to the Committee or Working Group any directives, questions or input from the Planning Commission. (F) Resignation or Removal A Committee or Working Group member may voluntarily resign by submitting his or her written resignation to the Chair of the Committee or Working Group. A Committee or Working Group member may be removed by a majority vote of the Planning Commission. (G) Disbanding A Committee or Working Group may be disbanded at any regular meeting of the Planning Commission by a majority vote of the members. Committees or Working Groups will automatically be disbanded if no member of the Planning Commission is available to serve or appropriate volunteer membership cannot be established. SECTION 19. AMENDMENTS Some components of these bylaws are common across all City boards and commissions. The City Staff Liaison should be consulted prior to considering bylaw amendments. Proposed bylaw amendments should be announced one meeting 12IPage O )/v Nov 12 Planning Commission Bylaws mw � prior to voting on the proposed change. Bylaw amendments require the approval of a majority of the voting Planning Commission members and approval by the City Council. SECTION 20. FINANCIAL TRANSACTIONS All financial expenditures by the Planning Commission must relate to the Planning Commission mission and be covered under the Planning Commission budget. All expenditures must be approved in advance by a majority of the voting members.The City Staff Liaison is responsible for ensuring that all approved expenditures or reimbursements meet the criteria above as well as other city financial policies. Expenditures that do not meet the criteria above will not be reimbursed.The Planning Commission does not have the authority to execute contracts or to otherwise financially obligate the City of Edina.Any contract related to Planning Commission business will be managed by the City Staff Liaison and may be subject to City Council approval. SECTION 21. ETHICAL AND RESPECTFUL CONDUCT (A) Conflict of Interest Members may not use their position on the Planning Commission for personal benefit.The interests of the Planning Commission must be the first priority in all decisions and actions. Any member who has a financial interest in, or who may receive a financial benefit as a result of, any Planning Commission action or decision must disclose this fact as a conflict of interest.A member who has disclosed a conflict of interest should abstain from discussion and voting on the matter. (B) Gifts Planning Commission members may not receive personal gifts from any"interested person" in conjunction with their board and commission duties.An "interested person" is a person, or representative of a person or an association, who has a direct financial interest in a recommendation under the Planning Commission's purview. This section does not apply to lawful campaign contributions.The Planning Commission may recommend acceptance of general gifts or donations through the City's donation policy. (C) Respectful Behavior The City of Edina is committed to providing a work environment free from violence for all elected and appointed officials, employees and visitors.The City does not tolerate any form of violence in the workplace including threats or intimidating actions by or against any of the groups cited above.Violence and threats may include, but are not limited to: 1. Any act which is a physical assault; and 2. Any threat, behavior or action which is interpreted by a reasonable person to carry the potential to harm or endanger the safety of others, or result in an act of aggression, or destroy or damage city property. The Chairperson and City Staff Liaison have the right to call for the immediate removal of anyone who threatens or commits an act of violence on City property. 13IPage cytg.ot Planning Commission Bylaws Respectful behavior also includes how Planning Commission members relate to each other, City staff and members of the public. Members share a joint responsibility in modeling, monitoring and addressing behavior within the group. During Planning Commission interactions, members should strive to: 1. Treat people with courtesy, politeness and kindness; 2. Encourage others to express their opinions and ideas; 3. Listen to what others have to say; 4. Use the ideas of others to improve decisions and outcomes; and 5. Recognize cultural differences. Members should avoid: 1. Speaking over or cutting off another individual's comments; 2. Insulting, disparaging or putting down people or their ideas; and 3. Bullying other members by displaying a pattern of belittling, demeaning,judging or patronizing comments. How to Report Members can report cases of unethical conduct to the City Staff Liaison,Assistant City Manager, City Manager or City Attorney. SECTION 22. AMENDMENT, RESTATEMENT AND REPLACEMENT OF BYLAWS These bylaws of the Planning Commission hereby amended, restate and replace in their entirety all predecessor bylaws of the Planning Commission. ADOPTED by the Edina Planning Commission this 22rd day of March, 2017. Secretary APPROVED APPROVED by the Edina City Council this day of, , 2017 Mayor 14 IPage 1 CITY OF EDINA MEMO gSZ.I ts City Hall• Phone 952-927-8861 w�1i ,. Fax 952-826-0389•www.CityofEdina.com O e to t.41 IFIN) Date: March 22, 2017 To: Planning Commission From: Cary Teague, Community Development Director Re: Sketch Plan Review— North East Corner of France Avenue & 69th Street The Planning Commission is asked to consider a sketch plan proposal to develop the north east corner of France Avenue & 69th Street, underneath the water tower at Southdale. The site is currently paved overflow parking for the mall and theaters. Restoration Hardware (RH) is proposing to construct a 3-4 story 58,000 square foot store that would include: furniture sales, a rooftop showroom, a cafe/restaurant, outdoor courtyards and garden terraces. The store would have two main entrances; one that opens to France/69th intersection and the other that faces Southdale. Valet parking services would be available on the Southdale side that would allow for reduced site parking. (See the applicant plans and narrative on pages A1-A29.) The site is zoned PCD-3, Planned Commercial District. The proposed uses are all permitted on the site. The applicant would only be requesting a site plan review with a parking stall variance. Parking stall variances have been standard practice for development on the Southdale site over the past 15 years. The City does not have a lot of discretion when reviewing this project as it is a permitted use. (See the pyramid of discretion on page A30.) The Greater Southdale Area Vision Plan has been shared with the property owner, Simon Properties, and RH. RH has responded to the Greater Southdale Area Principles and is attached on pages A3-A9. The applicant has done a nice job in creating a site plan with some of the guiding principles in mind. Some of those items include having a main entrance facing the street, increasing green space and landscaping, providing high quality of building materials and design, mixed uses, extensive pedestrian connections, movement through the site, meeting the 50-foot setback from the curb on France to the building and the 30-foot setback from the curb on 69th. That said, staff has concern about the wall that would face the street and the large parking fields along the street. City of Edina • 4801 W.506 St. • Edina, MN 55424 CITY OF EDINA MEMO 49SN��l� e yt; cn Mic Johnson, the City's Planning Consultant for the greater Southdale area was asked to review the proposal and provide comment. Those comments are attached on pages A31- A35. The following compliance table demonstrates how the proposed new building would comply with the PCD-3 Zoning Ordinance standards. Please note that only the parking standards are not met. Compliance Table City Standard (PCD-3) Proposed Building Setbacks Front— France Avenue 35 feet 37 feet Front—69th Street 35 feet 45 feet Parking Lot Setbacks Front— France Avenue 20 feet 35 feet Front—69th Street 20 feet 25 feet Building Height 12 stories 3-4 stories Maximum Floor Area Ratio (FAR) 1.0 of the tract .46 of the tract Tract size = 80.4 acres or Gross s.f. = 1,686,335 s.f. 3,499,610 s.f. (total—existing and proposed) 58,000 s.f. (proposed) Parking Stalls 7,197 spaces (based on 6,159 stalls* 1,252,731 square feet of retail,1,957 seats of restaurant, 3,447 seats of theater, 232 units of apartments, and a 146 room hotel Drive Aisle Width 24 feet 24 feet *Variance Required TRAFFIC/PARKING/SITE ACCESS A traffic and parking study would be required to determine the impacts on adjacent roadways. City of Edina • 4801 W.50th St. • Edina, MN 55424 i ?RAS i( IC March 8, 2017 Cary Teague, Planning Director Planning Department Edina City Hall 4801 W. 50th St. Edina, MN 55424 Project: RH - Edina Location: NE Corner of S. France Ave and W. 69th St. Subject: Sketch Plan Narrative Background Over the last several years RH has driven a revolutionary shift in how it markets and presents home furnishings. Highly experiential and compelling, its new retail spaces are conceived as dramatic, light-filled galleries that more closely resemble grand residences than typical retail stores. These one-of-kind destinations become landmarks for the cities in which they reside. RH's commitment to the communities in which they invest is reflected in its recent renovations of several renowned buildings across the country, including The Museum of Natural History in Boston and the Three Arts Club in Chicago, along with the construction of widely acclaimed new galleries in locales such as West Hollywood and Seattle that reflect an elegant modern classicism. In addition to offering home furnishings RH is now blurring the lines between home and hospitality where our customers not only shop in our gallery, but aspire to live in, eat in, drink in and fall in love with. This is accomplished through the addition of a food and beverage component within our galleries that showcases our brand and highlights our innovative retail environment. Proposed Development RH Edina is a proposed development at the Northeast corner of France Avenue South and West 69th Street. The site is within walking distance to the Southdale Mall, the Galleria and other retail establishments. The site is also within walking distance to hundreds of residential units at One Southdale Place, the Galleria Residences and the proposed residential development across France Avenue. RH Edina (building) is planned to be three stories in At height and approximately 58,000 square feet in size together with associated parking and hardscape and landscaping improvements. The building footprint will be approximately 20,000 square feet at the ground level. Two elevators and two staircases will provide public access to a conservatory enclosed by glass and steel on the rooftop. The courtyard outside the conservatory will have an exterior parapet wall. These amenities will be made available to the public during the hours of store operation. The Gallery will feature a café, wine vault and pantry on the first floor. It will also include an interactive RH Design Atelier, an integrated interior design workspace that allows RH design consultants and customers to conceptualize one room or an entire home. The vision with RH Edina is to reimagine the retail experience by blurring the lines between residential and retail, indoors and outdoors, physical and digital — creating an environment that is more home than store. We believe the development will enhance the intersection of France and 69th St with a beautiful structure that will be a striking focal point, one defined by outdoor courtyards, garden terraces, Juliet balconies and lush plantings. These treatments will not only be seen from the public street(s) but from the inner ring road of the Southdale Center. On-site parking has been kept to a minimum to reduce the visual impact and impervious area of the site and valet and overflow parking needs will be met through a shared parking agreement with Southdale Center. The proposed project: • Contributes to maintaining and enhancing the Greater Southdale Area as a unique and vibrant regional destination by replacing a surface parking lot with an attractive building and a nationally renowned destination retailer. • Eliminates all parking between the building and the France Avenue/69th Street intersection and locates parking to the side of the building thus creating a better visual environment for vehicular and pedestrian traffic. • Encourages development of an active pedestrian environment and pedestrian accessibility to and among developments by providing landscaped sidewalk connections along France Avenue and 69th Street. • Creates a green and environmentally friendly development — storm water flows and quality will be improved though storm water retention and rain gardens or vegetated swales. ,�a HOBBS + BLACK ARCHITECTS ARCHITECTURE I ENGINEERING I INTERIOR DESIGN March 8, 2017 RE: Restoration Hardware— Edina at Southdale Center NW Corner of France & 69th Hobbs+Black Project#:17404 Working Principles and Supporting Questions: Allow latitude to gain tangible and intangible outcomes aligned with the district principles (1) How does the proposal contribute to the realization of the principles for the district? Response: The Restoration Hardware Edina (RH)proposal provides a plan that activates the corner of France and 69m with a prominent structure and architecture. The building is tight to the setback with pedestrian friendly connections, providing a framework for the urban edge and setting precedence for future developments along France. Parking is sufficient for the project but minimized on site and considered holistically with the Southdale Center, benefiting the district as a whole. (2) How can the proposal move beyond the principles for the district? Response: The RH Edina proposal moves beyond the guiding principles of the district by providing a strong influence on the France/69th corner and contributing to pedestrian connectivity throughout the district. (3) What tangible and intangible outcomes might be offered by the proposal but cannot be achieved by the project on its own? Response: The proposal offers a strong corner presence but in order to complete the vision of the Southdale area other projects in the district will need to develop in a way that that is complementary to the RH Edina. Pedestrian connectivity to crossings and property lines will be provided but will need to be reinforced with additional development on neighboring properties. The proposal includes partnership with the City and Southdale Mall to improve storm water and utility connections within the property. (4) What does the proposal offer as a way of balancing those outcomes provide by others? Response: The proposal provides a tangible connection to neighboring property developments with increased density and pedestrian connectivity. The goal is to provide uniform community connectivity and a human scale environment. The proposal will complement the developments made at the Galleria and provide a synergy between the properties for increased pedestrian traffic. (5) What alternatives were explored to arrive at a proposal that is best aligned with the principles and opportunities of the district? Response: Several alternatives were explored including building placement, parking density and circulation. Each new location within the RH portfolio is designed to fit the particular site while 100 N.State Street Ann Arbor,Michigan 48104 1734.663.4189 ANN ARBOR I LANSING I PHOENIX I WWW.HOBBS-BLACK_COM A5 City of Edina Planning and Zoning -Working Principles RH Edina @ Southdale March 8,2017 Page 2 maintaining the brand identity. The proposal submitted integrates the goals of the Re-Visioning Plan in addition to meeting the design goals of the brand. Advance quality through thoughtful and artful design of buildings and publicly accessible spaces, highlighted human activity,and enhanced economic vibrancy. (1) Discuss the materials and construction techniques intended for the building and the site with attention directed to ensuring an enduring quality is achieved, especially considering whether the proposal is a background or foreground element of the district. Response:The primary proposed building material is a multi coat cement plaster with steel and aluminum decorative building elements. Architectural aluminum clad wood windows abundantly fill the exterior elevations providing transparency across all facades. The ground floor outdoor retail space provides areas for the customer to circulate through the building from France and 69th. The design includes a full service café and wine vault that are covered with a 40' pyramidal skylight that allows the light to filter in and activity out. (2) What qualities of the proposal will be most valued by the community in 50 years? Response: In 50 years, the most valued assets of the proposal will be the classic yet contemporary design of the architecture in addition to the pedestrian connectivity and density of the site. The focus on providing a strong pedestrian flow into and through the property will assist in the future development of the community and be admired for 50 years plus. (3) Describe the ways in which the proposal highlights human activity in the building and on the site, especially when viewed from adjacent or nearby public ways? Response: The primary components of the human activity in regard to the building and site are the connection of the building to the corner of France and 69` . Outdoor furniture display space will be fronted on the corner to assist in generating the human connection between the street and the gallery. In addition, the sidewalk adjacent to the roadways will be highlighted with improved landscape creating an inviting experience for the pedestrians. (4) In what ways does the proposal enhance the economic vibrancy of the district? Response: The proposal includes over 50,000 square foot of retail space on a parcel currently occupied by parking. This new next generation RH Galleries are proven to be a destination within the communities they reside. This unique destination attraction will generate customers and sales to neighboring businesses. (5) How does the proposal adapt itself to changing economic opportunities of the community and the district? Response: With increased residential development in the surrounding area and the goal of increasing the density of commercial space, the proposed project provides for an improved use of the site looking toward the future. The proposals approach to parking as a whole within the Southdale Center property and on the proposed property better align with the future plans and the economic opportunities of the community. A"c City of Edina Planning and Zoning -Working Principles RH Edina @ Southdale March 8,2017 Page 3 Look beyond baseline utilitarian functions of a single site to created mutually supportive and forward-looking infrastructure sustaining the district. (1) Describe the ways in which the proposal is self-supporting related to on- and off-site infrastructure and resources. Response: The project will rely upon existing access to the Southdale Center"ring road."No modifications to adjacent public infrastructure is anticipated solely for access improvements. Parking necessary for the land use will be configured on the property, with the ability to share parking off-site if necessary. The project will incorporate on-site detention of storm water as a means to achieve a level of self-reliance for storm water management. (2) What impacts does the proposal pose on existing on- and off-site infrastructure? Response: There are utilities located on the property that serve public and private entities. These will be reconfigured to facilitate placement of the proposed building with appropriate clearances. The level of service currently provided to these on and off-site entities will remain at the level currently being provided. No off-site wet utility impacts are anticipated. Demand on sanitary sewer utilities and water main infrastructure will increase to serve the project. Demand on storm sewer and reliance on downstream facilities will be reduced, because the project will incorporate detention of stormwater on-site. (3) What elements of the proposal support infrastructure needs of adjacent or nearby sites? Response: This project will support the utility service needs of adjacent private and public property. Southdale Center will be served by sanitary and storm sewer that are routed through the property. Storm water from West 69th Street will be conveyed through the property within storm sewer. If possible, these utilities may be configured such that they are located outside of the property boundary as a means to reduce encumbrances, however we anticipate that some utilities will remain on the property that support the needs of adjacent private and public property. (4) Describe the infrastructure features of the proposal that are truly extraordinary by relating to the performance of those features of current standards, requirements, or best practices. Response: The degree of stormwater management that will be constructed on-site will exceed the Minnesota Pollution Control Agency's requirements as defined in the construction general permit. By adhering to the Nine Mile Creek Watershed District's standards, the project will provide an extraordinary reduction in the concentration of storm water pollutants that are discharged from the property. Through underground extended release detention and/or infiltration where feasible, the project will reduce the total suspended solids from the storm water runoff by a significant margin before it is discharged to the public storm sewer. (5) How the proposal relies on infrastructure of the district for baseline performance? Response: The project will rely upon the available capacity for utility connections including sanitary sewer, storm sewer, and water. Existing transportation infrastructure for both pedestrians and vehicles will be relied upon to provide an efficient means of bringing customers to the proposed retail building. As City of Edina Planning and Zoning -Working Principles RH Edina @ Southdale March 8,2017 Page 4 Foster a logical, safe, inviting and expansive public realm facilitating movement of people within and to the district. (1) What features and amenities does the proposal lend to the public realm of the district? Response: The proposal provides a 50 foot setback from the curb on France and 30 foot on 69th, within the setbacks are a public walk that runs the length of the property. The area will be lined with trees and other landscape elements and be connected directly to the outdoor display area at the corner. The building itself will contribute to the visual interest of the property in lieu of the existing surface lot currently occupying the property. (2) What features and amenities does the proposal introduce to extend the sense of an expansive and engaging public realm to its site? Response: The proposal provides a 50 foot setback from the curb on France and 30 foot on 69th, within the setbacks are a public walk that runs the length of the property. The area will be lined with trees and other landscape elements and be connected directly to the outdoor display area at the corner. The corner is articulated by the building orientation and the connection proposed creates a plaza or public node. The outdoor display area will extend into the setback and during business hours will be open for the public to wander through. (3) Demonstrate the ways in which the proposal supports pedestrians and bicyclists movement and identify those nearby district features that are important destinations. Response: The proposed pedestrian sidewalk along France and 69th allows for movement along France. Bicycle parking will be provided onsite. (4) What features does the proposal employ to ensure a safe and inviting pedestrian experience on the site? • Response: The proposed pedestrian sidewalk will be lined with lighting that provides a safe path across the property. Encourage parcel-appropriate intensities promoting harmonious and interactive relationship without "leftover" spaces on sites. (1) How does the proposal relate in terms of scale to its neighbors? Response: The proposal is approximately 70 feet tall and only direct neighbor is the city water tower which rises over 100'tall. The Southdale Center mall on the North side of property has various heights throughout that relate to the proposed project. Proposed developments across France are proposed as similar in scale and will compliment the development of the corners. (2) How does the proposal make full use of the available site, especially those portions of the site not occupied by parking and building? Response: Currently the property is occupied by a parking lot that extends substantially within the setbacks. The proposal maximizes the balance between green space and parking while positioning the building at the setback. City of Edina Planning and Zoning -Working Principles RH Edina @ Southdale March 8,2017 Page 5 (3) How does the proposal interact with its neighbors? Response: The proposal has vehicular connections to the Southdale Center ring road with a valet oriented toward this activity. The pedestrian sidewalk that lines the property line along France and 69th will connect to the current neighboring property walks and crossings. (4) Describe the zones of activity created by the proposal and compare those areas to zones of activity on adjacent and nearby sites. Response: The proposed retail building supports, extends and connects the activity of the Southdale Center and Galleria. Located at the setback line the gallery provides for a significant one of a kind 4 story retail building at the corner of France and 69th. Similar in scale to other proposed developments along France. Advance human and environmental health as the public and private realms evolves. (1) How does this proposal enhance key elements of environmental health (air, water, noise, and habitat)? Response: The proposal increases the green space on the property,primarily focused around the public way. The use is consistent with the area and will not contribute negatively to environmental heath. (2) How does proposal mitigate any negative impacts on environmental health on its own site? Response: The reduction in surface parking and increase in green space in the proposal will mitigate negative impacts on environmental health. (3) How does the proposal provide for a healthful environment beyond the current condition? Response: The reduction in surface parking and increase in green space in the proposal will mitigate negative impacts on environmental health. (4) Describe ways in which human health needs are advanced by the proposal. Response: The proposal contributes to the City's plans to create a pedestrian friendly, walk-able France and 69th. Vehicular traffic is pushed to the Southdale Center ring road. Embrace purposeful innovation aimed at identified and anticipated problems. (1) Identify the problems posed by the proposal or the district requiring innovative solutions and describe the ways in which the proposal responds? Response: There are extensive utilities on the property serving private and public parcels. These will need to be relocated to facilitate construction of the building. In addition to meet the watershed requirements, space planning for underground stormwater management will take to take into account these relocated utilities. (2) Describe the metrics to be used to compare the innovations posed by the proposal. L7 City of Edina Planning and Zoning -Working Principles RH Edina @ Southdale March 8,2017 Page 6 Response: Based on discussions with Ross Bintner, we understand that the corner of 69th and France has limited storm sewer capacity and flooding occurs. The detention proposed with this project to meet the watershed requirements will assist with mitigating a portion of this flooding by introducing detention and reducing the peak runoff rate from the property. (3) For those solutions posed by the proposal as innovative, describe how they might become"best practices"for the district. Response: Given that each corner of Southdale Center is adjacent to public infrastructure, and that anticipated development will require watershed permitting, the best management practices used on this project can be used at other locations of development at Southdale Center. At a minimum the water quality will be improved, but there may also be opportunities to improve the level of service being provided for storm sewer in adjacent public infrastructure. (4) Describe innovations in systems and aesthetics and the ways in which systems and aesthetics for integrated solutions. Response: The RH brand continually elevates the customer experience with the new free standing galleries. The architectural detailing of the various components of the building are custom designed for the brand and unique to the market. (5) Describe other projects where innovations similar to those included in the proposal have been employed. Response: Other properties within the Southdale Center have employed similar infrastructure improvements. RH has constructed free standing galleries in such cities as Chicago, Denver, Boston, and Los Angeles to name a few. Each of these is unique while maintaining the brand integrite and customer experience that RH is known for. Promote well-balanced aggregations of "come to" and "stay at" places focused on human activity and linked to an engaging public realm. (1) How does the proposal complement the mix of uses in the district? Response: The proposed retail building supports extends and connects the retail activity of the Southdale Center and Galleria. (2) Describe the proposal in terms of"come to"and/or"stay at"places. Response: The proposed 50,000 plus square foot RH Gallery is unique to the market and will become a destination for the area. The gallery provides a full experience for the customer to meander through the various show rooms and/or to have lunch or coffee in the pantry. It is expected to draw customers from throughout the Minneapolis/St Paul area. (3) What adjacent or nearby"come to"or"stay at"places does the proposal rely on for vitality? Response: Southdale Center and other retail, hotel and food establishments in the Southdale area assist in providing a critical mass of activity within the area. At City of Edina Planning and Zoning -Working Principles RH Edina @ Southdale March 8,2017 Page 7 (4) Demonstrate the flows of activity generated by the site during a typical weekday and weekend day. Response: 7 days a week, customers and employees;Shop/Drink/Dine/Work/Walk (5) In what ways does the proposal interact with surrounding sites to encourage an engaging public realm? Response: The proposal is strategically located on axis with the corner to encourage engagement with the public from all angles. The sidewalks and flow from the corner will allow pedestrians to flow off the public sidewalks into the gallery. Ensure every component contributes to the sustained economic vitality of the district and the community. (1) Describe the proposal in terms of its economic contributions to the district. Response: The Restoration Hardware destination retail experience will contribute to the overall economic vitality of the district by bringing customers in from a larger travel distance. (2) How does the proposal enhance development on adjacent or nearby sites? Response: With the water tower occupying the immediate adjacent site the property is isolated on the corner. The positioning of the building at the setback lines should encourage and enhance further development along France and 69"', assisting to create the urban edge desired in the City's vision. (3) What features of the site or district limit the potential of the proposal from being fully realized? Response: The site is limited in development due to the presence of extensive underground infrastructure serving adjacent public and private parcels. The development size is constrained by the water tower to the north,pump house for irrigation to the east, and the mall ring road. The resulting parcel is triangular and results in some inefficient parking configurations. (4) Why is the proposal best situated on its proposed site from the perspective of economic vitality? Response: The proposal is strategically located on axis with the corner to encourage engagement with the public from all angles. The sidewalks and flow from the corner will allow pedestrians to flow off the public sidewalks into the gallery. (5) How does the proposal make the district and the community a better place? Response: The proposal replaces an existing surface parking lot adjacent to the city water tower with a heavily landscaped state of the art destination retail development. 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Knutson Campbell Knutson, P.A. 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 A3O Architecture Field Office 2200 Zane Ave N I Minneapolis,MN 55422 www.archfieldoffice.com City of Edina Cary Teague, Community Development Director 4801 W. 50th Street To Edina, MN 55424 From Mic Johnson, FAIA Date March 15, 2017 Cary: At your request, we reviewed the Sketch Plan submission for the new Restoration Hardware development on the southwest corner of the Southdale Center parking lot. We believe this plan aligns in part with the planning and design ideas set forth in the Greater Southdale District Planning Framework—Phase 2 work effort. In particular, we note the following attributes: • The integration of outdoor public space. • Quality of building materials and fenestration. • Development of the roof as a publicly accessible space. • Providing a mix of uses, including retail and restaurant. • Utilizing existing parking resources of Southdale Center. • Providing access to retail on France Avenue. However, we are significantly concerned about two major attributes of the design: the lack of transparency along the street and the overall land use—the placement and orientation of the building on the site. • We believe the current scheme,with an 8-foot-high solid wall on at least three faces of the building and adjacent to the public sidewalks on France and 69th, creates a physical and psychological barrier that can negatively impact the public realm and does not support the development of a pedestrian-focused environment—one of the primary tenets of our Phase 2 vision. • The orientation of the building, which pulls the building away from streets, creates 'leftover' parcels of land on both France and 69'h which are currently shown in this plan as surface parking. This planning approach is not in concert with the guiding principles. In addition, one of the goals of our Phase 2 vision was to create active corners—which is even more critical on this site considering its visibility and presence within the district. The scheme as currently shown has the front door of the building itself approximately 92 feet from the setback intersection, plus an additional 36 feet from the curb—so nearly 130 feet from the curb. This is not an active corner, nor is it a pedestrian-friendly planning solution. r'� l Architecture Field Office We also have a few comments related to the details set forth in the plan: 1. Sidewalks are too close to France Avenue and 69th Street. The Southdale District Planning Framework recommended a 50-foot setback between street and buildings, with a generous landscape buffer between the sidewalk and street—to provide a greater separation from heavy vehicular traffic and encourage a livelier pedestrian environment. 2. Double rows of trees are recommended along France Avenue to create a more formal "Edina Main Street"experience. 3. A 30-foot setback is expected along 69th Street with the intent of providing a greater separation from the street for pedestrians with an improved landscape buffer between pedestrian and street. Some specific concerns and recommendations for better alignment of this scheme with the Greater Southdale District Planning Framework—Phase 2 and the draft guiding principles are illustrated in the following pages. This attachment also includes images of other Restoration Hardware projects in the U.S. These include an image of the RH Atlanta retail store—which features a similarly-scaled wall to the one proposed for the Edina location. However, the wall does not seem to `wrap'the building as does the Edina proposal. We also included images of recent or proposed projects in Portland and Denver—both of which are designed to be more pedestrian friendly—with no wall or lower walls, and more responsive to the street grid and context. Thank you for the opportunity to review. Please let me know if you have any questions. Mic A3 p L U m O • M ,,_ c0 a . a� lO co d�A U a) cn in O N U +-' O co -2 a) co Y O +, 73 U �73 -1-2 � L •k-+ a--+ fo a o *' co a1cu N Q) O 00 • 0 v c vn O c O U a, '� o a a, o o °J _0 c o a, C •0 v j 'm CO Q 0 V) - N a) M co l U �--+ a•.r s 0 1- o v u) O Y H v s a, a� .� -a c c a.) 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E 12 o 2ra -o -o a) N a a a a a 7 D 0 r '— '— v— r r 'O 'O 'O C N -CU' C C C C C p E r r •'- r r c- ,- r -- e— I— = a+ 7 7 7 7 7 C a) m _ _ _ _ _ N E c 0 a) a) a) a) a) a) a) T.". o n n n n a a) C E r r- Tr-- O 0 HT HT >, HT FT- H N -o a) U -0 C 3 E 0 L v --) C L 7 O to 0 vv, C a)-o v Z 7 c N (n -O C 0 O d p) a) N C a) d O c d Y w v -`) +� I- 3 3 o a) m E o 2 >- c -p @ O U m rn N m •a > Q c E _c -0 c v a) C c c a c m m Z > c E ° o m a) c a) O C a) a) cr) 0 2 a) a '^ a) Q c — H v L c a O F- a) a) a) a) OA o ca c > n a iii U) p 7a c) 2 L Y vi = N C U O` cc ~ ' ) C Z > L a) N v Lt c N C v N E = N E 0 En p1 C 0 0 N U) >_ 2 _o _� a,- C E 0 v v C > co a a o a m n Q o v v ra L y o 2 O _I m 2 1- () Z m Y Z CC CC -) CC U W x a) ., City of Edina, Minnesota - Intranet: City to Consider Restricting Tobacco Page 1 of 2 `� ift./Cli \ The CITYof .. EDINA Wednesday, March 08, 2017 City to Consider Restricting Tobacco By Scott H. Neal The City Council began its evening last night with a work session to review the progress of the Southdale Area Work Group and to be briefed on the plans for preparation of the 2018-2019 City budget. Following the work session, the City Council met in regular session and made the following decisions: • Approved the purchase of a new snow plow truck for$219,876 from Boyer Truck using the State's contract. • Approved the purchase of a 2016 Spaulding Asphalt Trailer from ABM for$261,474. • Approved a $26,000 contract with the marketing vendor Hot Dish to prepare a marketing and advertising plan for our Parks & Recreation Department's programs. • Approved a master services agreement with AE2S Engineering Consultants and then approved a $75,000 engineering design with AE2S for design services for the proposed new water treatment plant proposed for the Southdale area. • Granted annual liquor license approvals. • Approved the second and final reading of a new ordinance that makes a number of administrative changes to our boards and commissions, including changing the titles of the Heritage Preservation Board to the Heritage Preservation Commission and the Park Board to the Parks & Recreation Commission. • Approved a joint powers agreement with the Minnesota Bureau of Criminal Apprehension. • Approved the submission of an application to the Minnesota Pollution Control Agency to serve as a GreenCorps host site. • Approved an intergovernmental agreement with the Minnesota Department of Transportation regarding a sidewalk on Valley View Road that is adjacent to Minnesota Highway 62. • Approved signature documents authorizing Assistant Finance Director Kyle Sawyer to sign financial documents on behalf of the Finance Director. • Appointed City Council Member Mary Brindle to the Metropolitan Airports Commission's Noise Oversight Committee. • Adopted a resolution opposing House File 739/Senate File 561 concerning the City's control of what can be built in the rights-of-way of City streets. • Approved an update to the Purchasing Policy. • Received a report from the Community Health Commission requesting the City Council adopt a new ordinance that would increase the minimum age to purchase tobacco products in Edina from 18 to 21. The Council asked the City Attorney to draft the necessary ordinance language and City staff to notify current tobacco licensees of the proposed action. • Approved a plan for Edina Liquor to sell wine at the Edina Art Fair. • Approved a Council-initiated plan to implement a full closure at Dovre Drive to restrict traffic that is improperly detouring into the Parkwood Knolls Neighborhood during the U.S. Highway 169 project. When the project is completed, the traffic barricades will be removed. https://extranet.edinamn.gov/index.php?section=viewall_news&prrid=5 81&... 3/15/2017