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HomeMy WebLinkAbout2014-05-13 Park Board PacketAGENDA CITY OF EDINA, MINNESOTA PARK BOARD MEETING CITY COUNCIL CHAMBERS Tuesday, May 13, 2014 7 P.M. ** This Meeting Will Be Televised ** CALL TO ORDER II. ROLL CALL III. APPROVAL OF MEETING AGENDA IV. ADOPTION OF CONSENT AGENDA A. Approval of Minutes — Regular meeting on Tuesday, April 8, 2013 V. COMMUNITY COMMENT During "Community Comment, " the Park Board will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board Members to respond to their comments tonight. Instead, the Board might refer the matter to staff for consideration at a future meeting. VI. REPORTS/RECOMMENDATIONS A. Nine Mile Creek Trail Alignment Through Bredesen Park B. Request for Proposal for Park System Master Plan C. Braemar Golf Course Master Plan Task Force D. Fred Richards Reuse Study E. 2014 Park Board Work Plan Projects VII. CORRESPONDENCE AND PETITIONS A. Council Updates B. Other Correspondence C. Veteran's Memorial Committee, March 21, 2014 Minutes VIII. CHAIR AND BOARD MEMBER COMMENTS IX. STAFF COMMENTS X. ADJOURNMENT The city of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something, please call 952-927-8861 72 hours in advance of the meeting. MINUTES OF THE REGULAR MEETING OF THE EDINA PARK BOARD HELD AT CITY HALL April 8, 2014 7 p.m. I. CALL TO ORDER Chair Gieseke called the meeting to order at 7:02 p.m. 11. ROLL CALL Answering roll call were Members Cella, Downing, Jones, Gieseke, Steel, Jacobson, McCormick, Segreto, Greene. Student Members present: Johnson. Absent: Member Deeds and student member Good. 111. APPROVAL OF MEETING AGENDA Member Steel made a motion, seconded by Member Segreto, to approve the meeting agenda. Ayes: Members Cella, Downing, Jones, Gieseke, Steel, Jacobson, McCormick, Segreto, Greene. Motion carried. IV. ADOPTION OF CONSENT AGENDA Member Steel made a motion, seconded by Member Cella, to approve the consent agenda as follows: W.A. Approval of Minutes — (Regular Park Board Meeting of March 11, 2014 Ayes: Members Cella, Downing,, Jones, Gieseke, Steel, Jacobson, McCormick, Segreto, Greene. Motion carried. V. COMMUNITY COMMENT None. VI. REPORTS/RECOMMENDATIONS VI.A. Nine Mile Creek Regional Trail Update Ms. Kattreh introduced the following people: Toby Muse from SEH, Eric Nelson and Jonathan Vlaming from Three Rivers Park District. Mr. Nelson provided a Nine Mile Regional Trail update, noting the trail is 15 miles from Hopkins to Bloomington, and Edina is the only incomplete segment. Member Jones asked about a connection to the LRT station. Mr. Vlaming indicated Opus station is the closest station. Mr. Nelson continued discussion of the three options for the trail, expressing preference for the third option. The board discussed the directionality of the trail, whether it should be a one-way or a two-way trail. Mr. Nelson stated the public participation aspect of the process will focus on residents within 50 feet of the trail edge who may require some screening — whether it is vegetative screening or fencing. The 1 screening would be on the private side of the property line so the neighbors would be in charge of • maintaining it. Mr. Nelson laid out the timeline for the next few months, noting a more refined version of the trail will come back before the Park Board on June 10. Member Segreto asked what will) happen if the federal grant is not received for the western portion. Mr. Vlaming responded that it will be up to the Three Rivers Park District Board to decide whether it wishes to front the money or delay the western portion of the trail. Member Jones asked whether the trails will be cleared or if they will be available in the winter for the Nordic Team. Mr. Nelson responded currently, the policy is not to clear the trails, though a permit can be applied for in order to allow parties to clear the trail. Mr. Vlaming added that policy is under consideration. VI.B. Pamela Park Site Plan Ms. Kattreh introduced Jay Pomeroy of Anderson -Johnson, noting some changes have been made to the site plan. Mr. Pomeroy reported that the Watershed District has provided feedback on the site plan, and changes to the trail have been made in order to provide a wetland buffer. Member Steel made a motion, seconded by Member Segreto, to approve the Pamela Park site plan with the alternate trail plan in it. Member McCormick stated last time a few conditions were added regarding the drinking fountain and enough restrooms and asked whether those need to be incorporated this time. Chair Gieseke noted those additions were part of the minutes last time, so they are in the record. Ayes: Members Cella, Downing, Jones, Gieseke, Steel, Jacobson, McCormick, Segreto, Greene. Motion carried. VI.C. Minnesota Wild at Braemar Arena Ms. Kattreh introduced Susie Miller, Braemar Arena General Manager. Ms. Miller provided a presentation to the Park Board, reviewing the very positive interactions the Minnesota Wild had with Braennar Arena over the past year. She notified the Park Board that there was a proposed contract with the Wild, noting the contract is currently under consideration by the Wild's owner. She provided basic outlines of various remodeling projects included in the proposed contract in order to accommodate the arena becoming the Wild's new practice facility. She noted that since the Wild would be paying for the remodeling and would use a private rather than a public process, it is not unrealistic to expect construction to be completed this fall. Member Cella cautioned that the Wild logo not be too large to dwarf the Hornet's Nest logos. Ms. Miller agreed that care will be taken with the size of the logo. Member Steel suggested getting the students' perspective on this plan as well. Member Cella expressed concern that the contract be very clear who the primary customers are: the Edina youth leagues. Ms. Miller affirmed that the contract will be very clear about the priority of the Edina youth hockey. Ms. Miller stated the biggest concern is the six to eight hours of ice shortage that may result if this contract comes to pass. Member Jones clarified the Park; Board has not been asked to comment on the contract or the finances of this proposal. She continued that ideally, the exterior architectural standards could be updated. Ms. Miller noted the irrigation system is the first step in the right direction. Member Jones commented on user fees for figure skating and hockey. She asked that the board rethink the figure skaters having to contribute financially, as they have not used the Hornet's Nest and their ice time has been cut. Ms. Kattreh commented staff has been discussing that issue. She noted the Braemar City of Lakes Figure Skating Club is paying $2,100 a year. Member McCormick asked about the length of the lease. Ms. Miller stated the contract requests a 10- yearlease. Ms. Kattreh noted the Wild would pay for all the improvements, architectural fees, and permits. After the 10 -year lease, if they decide to leave, they would take all personal property but everything else will become the property of the City of Edina. Member Steel made a motion, seconded by Member Downing, to approve the remodel proposal presented tonight. Ayes: Members Cella, Downing, Jones, Gieseke, Steel, Jacobson, McCormick, Segreto, Greene. Motion carried. Ms. Miller then provided a timeline update on the outdoor ice rink. VI.D. National Kids to Parks Day Ms. Kattreh explained the National Kids to Parks Day, which will be held on May 17. The Mayor will introduce a proclamation at the April 22 City Council meeting. VI.E. Community Education Services Board Member Member Segreto acknowledged she will be stepping down from her service on this board, and she has really enjoyed her time there. Chair Gieseke made a motion, seconded by Member Jones, to appoint Member Steel to the Community Education Services, board member. No other nominations were made. Ayes: Members Cella, Downing, Jones, Gieseke, Steel, Jacobson, McCormick, Segreto, Greene. Motion carried. VII. CORRESPONDENCE AND PETITIONS VII.A. Council Updates No discussion. VII.B. Other Correspondence No discussion. VII.C. Veteran's Memorial Committee, January 17, 2014 Minutes A question was asked regarding tree removal. Ms. Kattreh noted this can be brought back to the Park Board when more developed plans are in place. VIII. CHAIR AND BOARD MEMBER COMMENTS None. IX. STAFF COMMENTS Chair Gieseke noted the upcoming 35th Annual Edina Volunteer Awards; former Park Board Chair Joseph Hulbert will be awarded the Volunteer Recognition Award. Ms. Kattreh provided the following update: the Braemar executive course opened today, and the rest of the course will be opening tomorrow; tomorrow Ladies Night at the Dome will be held; this Friday is a plot renter's meeting at the Community Garden; bids for the Sports Dome are opening on April 22. She also reported on the City Council agenda on April 22: a resolution for the Braemar City of Lakes Figure Skating Club award, a recommendation for the park design process on Fred Richards, a discussion of Braemar Golf Course master plan options, approval of bid package 1 for the Sports Dome, the Minnesota Wild discussion, and final bid authorization for Pamela Park. Member Cella asked about the :status on Fred Richards. Ms. Kattreh clarified the City Council has asked staff to revisit the City Council with two proposals, one concerning hiring a consultant for Braemar Golf Course, and secondly, a plan to begin the design process to repurpose Fred Richards Golf Course. X. ADJOURNMENT Chair Gieseke made a motion, :seconded by Member Steel, to adjourn the meeting at 8:40 p.m. Ayes: Members Cella, Downing, Jones, Gieseke, Steel, Jacobson, McCormick, Segreto, Greene. Motion carried. The meeting adjourned at 8:40 p.m. 4 To: Park Board From: Ann Kattreh Parks & Recreation Director Date: May 13, 2014 Subject: Nine Mile Creek Trail Alignment Through Bredesen Park oe_� ch • Jac Cw9 • ass �R JBBB Agenda Item #: VI.A. Action Ox Discussion ❑ Information ❑ Action Requested: Provide direction to the Three Riivers Park District staff on the alignment of the Nine Mile Creek Trail through Bredesen Park by selecting one of the three options presented. Information / Background: At the April 8, 2014 Park Board meeting three different alignments of the Nine Mile Creek Regional Trail through Bredesen Park were presented by Three Rivers Park District staff. The Park District would like to receive support of a Bredesen Park trail alignment by the Park Board so that they can continue finalizing the trail route and bridges. The Park Board will be asked to support the entire trail alignment at the June 10 Park Board meeting. Attached please find a letter by Eric Nelson, Senior Manager of Engineering for Three Rivers Park District (TRPD). TRPD and SEH Engineering have concluded that Option I presented on April 8 is the most efficient and environmentally friendly approach to the Bredesen Park and Highway 62 bridge crossing. Parks & Recreation Department staff agrees that Option I is the least impactful to the environment of the park. If the Park Board agrees that Option I is favorable, the large question that remains is whether the trail should remain one-way (counterclockwise) or if the entire bike trail should be converted to a two-way trail. If the Park Board would like to keep the trail one-way, the City of Edina Engineering and Public Works staff is confident that adequate signage would allow for a safe mix of the two-way Nine Mile Creek Regional Trail and the one-way Bredesen Park bike trail. One consideration is for residents wanting to gain access to the Nine Mile Creek Trail from the east side of Bredesen Park. With the current one-way trail, users would have to go two thirds (or more) of the way around Bredesen Park in order to access the Nine Mile Creek Trail, or ride illegally in the wrong, direction on the bike trail. If the Bredesen Park trail was two-way, residents would have the ability to turn left and have a short ride to access the Regional Trail. Unfortunately, the wet and cold weather in April delayed an effort to survey users of Bredesen Park. The Three Rivers Park District created a survey of park users and trained city staff in surveying techniques. At least 7 hours of survey time (5/3 -- 5/6) was spent at Bredesen Park interviewing trail users. The report is City of Edina • 4801 W. 501h St. • Edina, MN SS424 REPORT / RECOMMENDATION e Page 2 attached. If the Park Board prefers, a decision on the direction of traffic flow on the bike trail could be delayed in order to gather more information from trail users. If the Park Board is ready to make a decision on the direction of flow of bike traffic, it could be included in the motion to provide further direction to TRPD staff. Staff agrees with the Three Rivers Park District and SEH Engineering's recommendation of Option I. The City of Edina Engineering staff also favors Option I. Option 3 removes dozens of trees and creates a difficult and potentially dangerous crossing of the bike and walking trail in the southwest corner of the park. Option 2 would cause significant impact to the environment in terms of tree removal and grading, would add significant hard surface to the park and would clear the buffer of trees and brush that protects the park from Highway 62. Staff feels that this option would be detrimental to the entire southern portion of the park. Attachments: Eric Nelson, Three Rivers Park District Letter Bredesen Park Map Survey Results ThreeRivers PARK DISTRICT RE: Nine Mile Creek Regional Trail in Bredesen Park Jennifer De]ournett District 2 Dear Ms. Kattreh: On April 8, 2014, Three Rivers Park District (TRPD) gave an update to the Edina Park Board on the preliminary engineering efforts to date on the Nine Mile Creek Daniel Freeman, Regional Trail in Edina. Three options for the route of the regional trail through Vice Chair Bredesen Park were presented and discussed at that meeting. The following is a District 3 summary of the: three options presented and graphics for each option are attached to this letter. John Gunyou, Option 1: This option would convert a short segment of the existing bike trail in Chair the southwest corner of Bredesen Park into a 2 -way regional trail. On the west District 4 side of Nine Mile Creek, the bike trail and pedestrian trail would be combined and pass over the creek on a singular bridge, where users would have the choice of continuing east and reconnecting to the existing park trails or turning south to go over Highway 62 on the Nine Mile Creek Regional Trail. The main advantages of John Gibbs this alternative is that it is the most economical solution and will cause the least District 5 amount of disturbance to the natural resources of Bredesen Park. One disadvantage of this alternative is that it would require all or a portion of the currently one-way trails in Bredesen Park to be converted to a two-way trail. Larry Blackstad Appointed May 2, 2014 Three Rivers Bredesen Park running parallel to the existing bike trail. The existing pedestrian Park District and bike trails would remain in their present condition. Based on feedback Board of received at the April 8th Park Board meeting and further site investigation, the Park Commissioners District has eliminated this option from consideration due to extensive grading, loss Steve Antolak Appointed Ms. Ann Kattreh At Large Parks & Recreation Director City of Edina Penny Steele 4801 W. 50th Street District 1 Edina, MN 55424 RE: Nine Mile Creek Regional Trail in Bredesen Park Jennifer De]ournett District 2 Dear Ms. Kattreh: On April 8, 2014, Three Rivers Park District (TRPD) gave an update to the Edina Park Board on the preliminary engineering efforts to date on the Nine Mile Creek Daniel Freeman, Regional Trail in Edina. Three options for the route of the regional trail through Vice Chair Bredesen Park were presented and discussed at that meeting. The following is a District 3 summary of the: three options presented and graphics for each option are attached to this letter. John Gunyou, Option 1: This option would convert a short segment of the existing bike trail in Chair the southwest corner of Bredesen Park into a 2 -way regional trail. On the west District 4 side of Nine Mile Creek, the bike trail and pedestrian trail would be combined and pass over the creek on a singular bridge, where users would have the choice of continuing east and reconnecting to the existing park trails or turning south to go over Highway 62 on the Nine Mile Creek Regional Trail. The main advantages of John Gibbs this alternative is that it is the most economical solution and will cause the least District 5 amount of disturbance to the natural resources of Bredesen Park. One disadvantage of this alternative is that it would require all or a portion of the currently one-way trails in Bredesen Park to be converted to a two-way trail. Larry Blackstad Appointed Option 2: This option would construct the regional trail in the southwest corner of At Large Bredesen Park running parallel to the existing bike trail. The existing pedestrian and bike trails would remain in their present condition. Based on feedback received at the April 8th Park Board meeting and further site investigation, the Park District has eliminated this option from consideration due to extensive grading, loss Steve Antolak Appointed of vegetative screening from Highway 62, and impacts to the park's natural At Large resources to create duplicative infrastructure where better options exist. Option 3: This option would extend the proposed bridge over Highway 62 to span the existing bike and pedestrian trails and route the regional trail through an Cris Gears upland area between the creek and a large wetland complex. The regional trail Superintendent would have an <3t -grade intersection with the bike and pedestrian trails at the north end of the park and a new pedestrian bridge would be needed for the regional trail to pass over the creek in the northwest corner of the park. The main advantages of this option are that it keeps the regional trail separate from the park trails and Administrative Center, 3000 Xenium Lane North, Plymouth, MN 55441-1299 Information 763.559.9000 TTY 763.559.6719 • Fax 763.559.3287 • www.ThreeRiversParks.org allows the one-way directionality of the park trails to remain. The main disadvantage of this option is the extensive amount of tree clearing and grading required in an undisturbed area of the park to create the new regional trail route. After extensive analysis and on-site consideration, TRPD believes that Option 1 represents the best solution due to its relatively minimal impact on the natural resources of Bredesen Park and its most efficient use of taxpayer money. Based on our on-site observations, it seemed like many park users are either unaware or choosing to disregard the one-way directionality of the park trails. However, if the city wishes to maintain the one-way directionality of the trails in park, we feel that an effective signage plan could be developed to allow the short segment of combined park trail and regional trail to be a safe two-way trail. It is our understanding that city staff will be conducting the public survey designed by the city and the Park District in the coming days to gauge park user's awareness of and desire for a one-way trail system, as well as get feedback on the proposed regional trail options. We look forward to presenting those results and discussing the options again with the Park Board at their May 13, 2014 meeting. Sincerely, Eric Nelson Senior Manager of Engineering C: Jonathan Vlaming, Three Rivers Park District Toby Muse, SEH Attachments: Graphics for Options 1 through 3 G t.y Tfr K y 4.Y. �.5 ,III r 1 � ,rya.,. I g �- vf$� #. �• E cv�a a iA.• low mXf 74 �� �� h�� � k�� Ow r-qI r a V- w41 Poll m } "Nor,l rl TW ok n a k� r �•, � � of ' ' w • � ' �" _ r n� I` ,x M aS 1 m i a• : e 1 r 1 'r I 1 i", „ r,. ` . N'.ii ij . InR�I w I � q n + : r t , r r Fowl 44 ilm A 11. r + t, ' J. - _ I I pill FT AN I� �- J T V �" - T nib' v —00 IL r I 1 r 1 �a s o e f • r�CORPOR.I`tY'� • 1968 To: Park Board Agenda Item #: VI.B. From: Ann Kattreh Action ❑x Parks & Recreation Director Discussion ❑ Date: May 13, 2014 Information ❑ Subject: Request for Proposal for Park System Master Plan Action Requested: Approve a Request for Proposal for a consultant to facilitate the park system master planning process. Information / Background: The Parks & Recreation Department has a 2013 CIP project of Park Planning and Design/Parks Comprehensive Master Plan. Unfortunately the project was delayed due to a variety of factors, most notably staff time constraints. The Park Board has a related item of "Strategic planning with a comprehensive needs assessment" on their 2014 Work Plan. In addition to the Strategic Plan Working Group, staff has received review, comments and recommendations from the City of Edina Engineering, Public Works and Park Maintenance departments and City Manager Scott Neal. The attached document reflects the recommended changes and additions. If the Park Board approves the Request for Proposal, staff will solicit potential master plan consultants in May. Interviews and consultant selection will take place in June and City Council approval will take place in late June or early July. Work could begin on the master planning process in July. The project is expected to take at least 12 months to complete. Attachments: DRAFT Request for Proposal for City of Edina Park System Master Plan City of Edina • 4801 W. 50th St. • Edina, MN 55424 DRAFT Edina Park System Master Plan The City of Edina is seeking professional planning services for the development of a Park, Recreation and Trails Systems Master Plan. This comprehensive planning document will provide a clear 20 -year vision for the Edina park system and provide a basis for decision making regarding development and redevelopment of parks, local and regional trail connections, recreational opportunities, the incorporation of active living concepts and funding. PLANNING PROCESS • Edina Parks & Recreation Department staff, Park Board and City Council will lead the planning process in collaboration with consultants. • Consultants will collaborate closely with Parks & Recreation Department staff, Park Maintenance staff, Park Board and others from related city departments to provide technical guidance: Engineering, Public Works, Finance, Public Safety, etc. Consultants will meet monthly with Parks & Recreation Department staff and Park Board working group. • Park Board will serve as primary project development committee and consultants will • facilitate at least six meetings with them during the course of the project. A Park Board working group has already been appointed. • Consultants will develop a community outreach/involvement program for the project that will identify key stakeholders, potential issues, techniques, type, number and purpose of public events and meetings. A final public engagement plan will be recommended by consultant and approved by the Park Board and staff. • Strategic planning will be coordinated with ongoing planning and design initiatives such as Three Rivers Parks/Nine Mile Creek Trail, Grandview Area planning, Fred Richards repurpose, etc. • Planning effort will not include study of enterprise facilities (Braemar Golf Course, Braemar Arena, Edina Art Center, Centennial Lakes Park, Edinborough Park, Edina Aquatic Center). These facilities, however, should be incorporated into the master plan and facility inventory. • Project to be completed within 12 months. SCOPE OF WORK • Collaborate with Edina Parks & Recreation Department and Park Board to design a plan for community outreach to develop a future vision and goals which will inform and guide the planning process. This would include a project -specific web page, either hosted by the city or consultant. • Collect and review pertinent background information such as GIS data, aerial photography, Comprehensive Plan, Comprehensive Water Resources Management Plan, Bike Plan, Grandview Area redevelopment study, community survey, etc. to establish a base line for existing demographic and socio-economic conditions. • Prepare project base maps (city-wide and individual parks). • Facilitate meetings with specific park user groups and community focus groups to document and understand park use, including recreational and athletic program needs. • Research and identify current and emerging trends in peer and aspirational communities such as integration of public art, enhancement of ecological services, life- long learning, fitness and play equipment trends, etc., and recommend potential applications to Edina's park system. • Assess the condition of the city's existing parks including lands, trails, facilities, athletic fields and equipment related to peer and aspirational communities and accepted national standards to determine use and operations (including level of service), and identify issues and needs for repairs and upgrades. • Develop an updated system -wide design for park signage including park identification signs, directional, way finding and regulatory messaging. (ASK COMMUNICATIONS DEPT) • Document (w/maps, photos and text) park enhancements/amenities in each park. **Add GIS alternate. • Identify needs, trends, strengths, weaknesses and opportunities with our park facilities and locations. • Identify opportunities to incorporate public art into the park system. • Provide an inventory and pavement management plan for all trails and hard surfaces including tennis courts and basketball courts. • Develop a draft and final implementation plan including identification of capital costs, prioritization and phasing of improvements and upgrades. • Develop a donations plan for amenities for parks to create a consistent brand throughout the park system. • Develop a plan, including wayfinding, for park trail and sidewalk connectivity between neighborhoods, parks and trails (Nile Mile Creek). Consider collaboration with City of Edina Engineering Department on sidewalk plans to connect neighborhoods with parks. • Develop a graphic plan describing the draft updated park system facilities by park type (tot -lot, neighborhood park, etc.), size and primary facilities (playground, ball field, etc.) and post a draft plan for feedback on the city's website. • Develop detailed park and recreation policies (building upon Chapter 9 of the Comprehensive Plan) to guide the parks systems' future evolution. • Provide a review of park operations and maintenance and make recommendations to existing procedures. • Recommend environmentally friendly solutions for the park system, including but not limited to conservation efforts, "green" technologies and sustainable land management practices • Prepare a Natural Resources Conservation and Management Plan to identify, restore and protect natural resources and native wildlife habitat. Provide this as an add - alternate to the Park System Master Plan. • Prepare a draft and final comprehensive, user-friendly park system master plan report including maps, photos, diagrams, charts and narrative text to guide the implementation of the community's vision for a sustainable, 21St century park and recreation system. • Assist in the plan approval and adoption process. PROPOSAL CONTENT Please provide: • A statement of the objectives, goals and tasks to illustrate the firm's view and understanding of the proposed project. • A description of deliverables to be provided. • An outline of the firm's background and experience with similar projects and a list of personnel who will work on this project. The project manager identified in this proposal will remain in place throughout the project as long as he/she is still employed by the firm. Any changes in other key personnel assigned to the project will need written permission of the project manager. • A detailed work plan that identifies major tasks to be completed. A timeline for those tasks will be used as a scheduling and management tool. Please identify any optional and add -alternate tasks in this area in a detailed cost breakdown. • A detailed cost breakdown for the tasks to be performed. Please indicate any assumptions made (i.e. number of meetings, number of drafts, etc.) and include this information with the cost proposal. Total dollar cost for the entire project should also be included. • Due to the nature of public and agency involvement, it is difficult to pinpoint the exact number of meetings that will be required before a project begins. The consultant is expected to make an educated guess at the number of these meetings in the work plan and in the cost breakdown. Please prepare a typical per meeting cost for the various meeting types expected as part of this project such as Park Board and City Council meetings, open houses, focus groups, etc. • Proposed public engagement plan. All proposals should be submitted via postal mail to: Ann Kattreh, Parks & Recreation Director 4801 W. 50th St. Edina, MN 55424 akattreh@edinamn.gov All proposals must be received no later than 4 p.m. (central time) on June 4, 2014. Late proposals will not be considered. Please submit ten copies of the proposal. PROPOSAL EVALUATION Representatives from the City of Edina will evaluate all responses received by the deadline. An interview may be a part of the evaluation process. The proposals will be evaluated in four areas: 1. Project Understanding/Objectives 2. Qualifications/Experience of personnel working on the project 3. Work Plan/Schedule 4. Cost The city will select a firm that provides a thorough public engagement process, can deliver the project in a timely manner, has quality personnel and experience in park system master planning and can deliver a quality final product for a reasonable cost. It is expected that the evaluation and selection will be completed by June 20, 2014. e To: Park Board From: Ann Kattreh Parks & Recreation Director Date: May 13, 2014 Subject: Braemar Golf Course Master Plan Task Force Agenda Item #: VI.C. Action Discussion ❑ Information ❑ Action Requested: Appoint two Park Board members to the Braemar Golf Course Master Plan Task Force Information / Background: At the March 18, 2014 City Council meeting, the City Council asked staff to present to the City Council a proposal for the Braemar Golf Course master planning process. Staff made a presentation to the City Council on April 22, 2014. The staff report is attached. At the April 22 meeting, the City Council made the following motion: Member Swenson made a motion, seconded by Member Brindle, approving a Braemar Golf Course Master Plan and Storm Water Master Plan process, utilizing staff suggested process 2., Task Force Selects Master Plan Consultant and Directs Process, subset a. to h., per selection of the Task Force as discussed. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Staff recommended Option 2 is as follows: 2. Task force selects master plan consultant and directs process. a. City Council appoints a five -member special ad hoc task force. b. Park Board appoints two Park Board members to the special ad hoc task force. c. City Council appoints chair of the special ad hoc task force. d. Staff develops request for proposal with guidance of task force. e. Staff and task force interview consultants and recommend consultant selection to City Council. f. Staff sets contract scope. g. City staff selects storm water master plan consultant. h. Council approves MPC and SWMPC contracts. City of Edina • 4801 W. 501h St. • Edina, MN 55424 REPORT / RECOMMENDATION Page 2 i. Task force facilitates public input process for MPC. j. Task force provides direction to MPC based on collective feedback. k. MPC prepares plan based on direction from task force. I. Staff review plan to make sure it is consistent with contract scope. m. MPC presents plan to task force for endorsement. n. Staff prepares a recommendation on proposed plan. o. Task force, MPC and staff present plan and recommendations to Park Board for Review & Recommendation. p. Task force, MPC and staff present plan to City Council for approval. Staff is requesting that the Park Board self -appoint two members to participate in the Braemar Golf Course Task Force. The remaining five task force members will be selected by the City Council during an application and interview process. The application process is currently open to the public. The City Communications Department has advertised this task force, including a press release, social media and website advertising. A link to the application is located on several pages of the website. A link to the application is: www.braemargolf.com. The link to the application is on the right side of the page. Task force applications will be open until May 21. City Council interviews will take place in June. If all goes as planned, the City Council will appoint the remainder of the task force on July I, 2014. The task force will immediately begin work on a request for proposal for the golf course master planning consultant. The task force will interview and recommend consultant to the City Council. Anticipated additional duties of the task force are to report progress and feedback to and from the Park Board, assist with the public process, provide input to the master plan consultant, review and provide feedback to the master plan consultant, and eventually endorse a master plan. The task force will also assist with the Park Board and City Council approval process. If you know anyone that might be interested in serving on the City Council appointed task force, please direct them to the Braemar Golf Course webpage to apply. Attachments: City Council Agenda Item #VIII.G. Braemar Golf Course Master Planning Process, April 22, 2014 • To: Mayor and City Council From: Ann Kattreh Parks & Recreation Department Date: April 22, 2014 Subject: Braemar Golf Course Master Planning Process Action Requested: Approve a Braemar Golf Course master planning process. A, 1888 Agenda Item #: VIII.G. Action ❑x Discussion ❑ Information ❑ Information / Background: At the March 18, 2014 City Council meeting, the City Council made the following motions: Member Swenson made a motion, seconded by Member Brindle, to immediately start the Master Plan for Braemar Golf Course with funding from the Braemar Memorial Fund. The Council discussed the motion and use of Braemar Memorial Funds. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Mayor Hovland made a motion, seconded by Member Swenson, to immediately begin worts on extending the driving range and executive course projects, consistent with the existing concept plan. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Staff has prepared three scenarios for City Council consideration for the Braemar Golf Course master planning process including the selection of a master plan consultant and the project planning and approval process. Due to the impact of the complicated nature of Nine Mile Creels Watershed District, staff also recommends completing a storm water master plan as a component of the master planning process. This should be done in conjunction with the Braemar Golf Course master plan and driving range and executive course renovation projects to ensure our ability to make the necessary renovations to the course based on the proposed master plan. Three potential scenarios are as follows: I. City staff selects master plan consultant and directs process. a. City staff selects master plan consultant (MPC) based on experience, knowledge and budget. b. City staff selects storm water master plan consultant. c. Council approves contract for MPC and storm water master plan consultant (SWMPC). City of Edina • 4801 W. 501h St. • Edina, MN 55424 REPORT/ RECOMMENDATION d. MPC prepares plan based on input from SWMPC, user groups, Park Board, staff and City Council. e. MPC presents plan to Park Board for Review & Recommendation. f. MPC presents plan to City Council for approval. 2. Task force selects master plan consultant and directs process. a. City Council appoints a 5 member special ad hoc task force. b. Park Board appoints 2 Park Board members to the special ad hoc task force. c. City Council appoints a chair of the special ad hoc task force. d. Staff develops request for proposal with guidance of task force. e. Staff and task force interview consultants and recommend consultant selection to City Council. f. Staff sets contract scope. g. City staff selects storm water master plan consultant. h. Council approves MPC and SWMPC contracts. I. Task force facilitates public input process for MPC. j. Task force provides direction to MPC based on collective feedback. k. MPC prepares plan based on direction from task force. I. Staff review plan to make sure it is consistent with contract scope. m. MPC presents plan to task force for endorsement. n. Staff prepares a recommendation on proposed plan. o. Task force, MPC and staff present plan and recommendations to Park Board for Review & Recommendation. p. Task force, MPC and staff present plan to City Council for approval. Page 2 3. Park Board/City Council selects master plan consultant and directs process. a. City staff prepares a Request for Proposals (RFP) for golf course architectural services. b. RFPs are submitted by qualified consultants. c. MPC is selected by the Park Board and City Council based on interview process arranged by city staff. d. Staff negotiates contract scope after selection. e. City staff selects storm water master plan consultant. f. City Council awards design contract to MC and SWMPC. g. MPC prepares master plan based on input from SWMPC, user groups, Park Board, staff and City Council. h. MPC presents plan to Park Board for Review & Recommendation. I. MPC presents plan to City Council for approval. REPORT/ RECOMMENDATION Page 3 In all scenarios significant user input will be solicited. In Option I - City staff selects master plan consultant and directs process — the consultant selection and approval process will likely be the quickest, but otherwise the timeline for all three options will be similar. The Engineering Department will assist with the selection of a storm water master plan consultant and will oversee the storm water part of the project. Staff anticipates the fee for a master plan consultant to be in the $30,000 to $100,000+ range. The storm water master plan will cost up to $50,000 and will be partly paid for by 2014 CIP Project ENG -13-012, which has a $50,000 budget for storm water work on the Braemar site and nearby. The master planning process will take 4 — 6 months to complete once a master plan consultant is selected. When a master plan has been approved, a timeline and budgeting process for course renovations would be determined and a golf course architect would be required to complete construction documents. Recommendation Staff recommends Option 2 - Task force selects master plan consultant and directs process. It strikes a balance between many interested parties including the golf course users, Park Board, City Council and staff. However, staff considers any of the three options, or combination, to be viable alternatives. To: Park Board From: Ann Kattreh Parks & Recreation Director Date: May 13, 2014 Subject: Fred Richards Reuse Study Action Requested: None. Information only. wqA,tit l� o •r 9• �CORFOR��� J BBB Agenda Item#: VI. D. Action ❑ Discussion ❑ Information ❑x Information / Background: At the March 18, 2014 City Council meeting, the City Council made the following motions: Member Swenson made a motion, seconded by Member Bennett, accepting the recommendation of staff and the Park Board to close Fred Richards at the end of the 2014 season Ayes: Bennett, Sprague, Swenson Nayes: Hovland, Brindle Motion carried. Member Swenson made a motion, seconded by Member Bennett, to start the Master Plan for redevelopment of Fred Richards Golf Course with funding from 2013 undesignated funds and with involvement by residents, the Park Board, and city officials. City Manager Neal stated if the motion carried, staff would present a description of that process within 30 days. Ayes: Bennett, Brindle, Sprague, Swenson Abstain: Hovland Motion carried. City of Edina • 4801 W. 50th St. • Edina, MN 55424 REPORT / RECOMMENDATION Page 2 Mayor Hovland made a motion, seconded by Member Swenson, to immediately begin work on extending the driving range and executive course projects, consistent with the existing concept plan. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. At the April 1, 2014 City Council meeting, the City Council approved the professional services contract for Herfort Norby Golf Course Architects to complete the final design of the Braemar Executive Course renovation and Braemar Driving Range renovation. As noted, staff was asked to prepare a recommendation for the Fred Richards Park master planning and visioning process and make that recommendation to the City Council within 30 days. At the April 22, 2014 City Council meeting, staff asked the City Council to approve a process for a reuse study and visioning for a master plan for Fred Richards Golf Course including authorization of a professional consulting services proposal for Schoenbauer Consulting, LLC. At the April 22 City Council meeting, the City Council made the following motion: Member Swenson made a motion, seconded by Member Bennett, authorizing the consulting services proposal of Schoenbauer Consulting, LLC for a Reuse Study and visioning for a Master Plan for Fred Richards Golf Course. Ayes: Bennett, Brindle, Sprague, Swenson Nay: Hovland Motion carried. The first meeting with Schoenbauer Consulting will take place on June 2, 2014 and will likely involve staff, some members of the Park Board and some members of the City Council. If you're interested in participating in this meeting, please inform staff or Park Board Chair Gieseke. The time and format of the meeting is yet to be determined. The first public meeting will take place on Thursday, June 12, 2014 at 7 p.m. at the Public Works Building. The June 12 meeting is open to the public. All Edina residents are invited and welcome to attend. Staff will be working with the City of Edina Communications Department to advertise the public meetings. A mailing regarding the public meeting will go out to residents living in the quadrant south of Highway 62, north of 77th Street, east of Highway 100 and west of France Avenue, including the Parklawn neighborhood. The City Council approved schedule is as follows: April 22, 2014 Award Consultant Contract June 2, 2014 Public Input Process Begins REPORT / RECOMMENDATION August 12, 2014 Check in With Park Board October 14, 2014 Review and RecommE idation by Park Board October 21, 2014 Review and Approval )y City Council The approved park design will: • Be generally supported by the process participants • Have the recommendation of the Party Board • Be consistent with the City Council's )ark design parameters • Serve as the basis for the preparation )f a master plan to include construction plans and bidding documents • Include an estimated development buc get Attachments: City Council Agenda Item # VIII.F. Fred Richar As Park Design Process — Authorizing Consulting Services Proposal, Schoenbauer Consulting, LLC — Al -ril 22, 2014 City Council Minutes - March 18, 2014 City Council Minutes — April 22, 2014 Page 3 To: Mayor and City Council From: Ann Kattreh Parks & Recreation Director i \CO Ivor fit/ Agenda Item #: VIII.F. Action ❑x Discussion ❑ Date: April 22, 2014 Information ❑ Subject: Fred Richards Park Design Process — Authorizing Consulting Services Proposal, Schoenbauer Consulting, LLC Action Requested: Approve a process for a reuse study and visio-iing for a master plan for Fred Richards Golf Course including authorization of a professional consulting services proposal for Schoenbauer Consulting, LLC. Information / Background: At the March 18, 2014 City Council meeting, the City Council passed the following motion: Member Swenson made a motion, seconded by Member Bennett, to start the Master Plan for redevelopment of Fred Richards Golf Course with funding from 2013 undesignated funds and with involvement by residents, the Park Board, and City officials. The Council discussed the motion. Mr. Neal stated if the motion carried, staff would present a description of that process within 30 days. Ayes: Bennett, Brindle, Sprague, Swenson Abstain: Hovland Motion carried. Staff proposes that the city will use an inclusive: public input process in order to create a park design plan for the future of Fred Richards Park. The process will: • Be open to and inclusive of all residents of Edina • Be civil and respectful of the concerns of all participants • Be timeline sensitive • Receive review and recommendation of the Park Board • Receive final approval of the City Council The parameters of the proposed park design plan will be: • Compatible with the adjoining land uses • Sensitive to environmental concerns of the site • Connected, but not intrusive, to adjoining neighboring properties • Coordinated with Three Rivers Park District and the Nine Mile Creek Regional Trail • Coordinated with the Nine Mile Creel< Watershed District The timeline and milestones to complete the public input and project approval process are as follows: City of Edina • 4801 W. 50th St. - Edina, MN 55424 REPORT/ RECOMMENDATION • April 22, 2014 Award Consultant Contract • June 2, 2014 Public Input Process Begins • August 12, 2014 Check in with Park Board • October 14, 2014 Review and Recommendation by Park Board • October 21, 2014 Review and Approval by City Council The approved park design plan will: • Be generally supported by the process participants • Have the recommendation of the Park Board • Be consistent with the Council's park design parameters • Serve as the basis for the preparation of a master plan to include construction plans and bidding documents • Include an estimated development budget and annual operating budget Page 2 The process will include significant public input including public meetings, a site walk, and workshops. The end product will be a report of findings with recommendations and a final vision master plan graphic/concept plan. At the completion of this visioning, public input and design process, the city will be well positioned to hire a landscape architect to complete a final master plan design with construction documents. Schoenbauer Consulting has worked on many challenging projects including Woodland Cove, a 500 acre development in the City of Minnetrista and a study of the Mississippi National Golf Course in Red Wing. Additionally, they created the "Redefining the Development Process: Choosing Collaboration over Contention to Protect Natural Resources and Maximize the Public Value of Private Development" handbook and related workshops under a Bush Foundation Grant in collaboration with MN DNR. They developed strategic plans related to parks, trails and open space including the Greater Minnesota Regional Parks and Trails Strategic Plan and a Strategic Land Acquisition Plan for Parks and Trails Council of Minnesota. They worked with Minneapolis Park Board and Recreation Board to help draft their public process protocol and also for the City of Eden Prairie doing trail planning, design and development, which included meetings with neighbors to understand and address their needs and concerns. Jeff Schoenbauer was the principal in charge and lead planner for park system plans for the cities of Rogers, Northfield, Hastings, Oak Grove, Lino Lakes, Bemidji, Minnetonka, Maplewood, Inver Grove Heights and Coon Rapids. Schoenbauer Consulting has also worked with the Minneapolis Parks and Recreation Board and St. Paul Parks and Recreation on a variety of park and trail planning and organizational development issues. Attachment: Schoenbauer Consulting, LLC Professional Consulting Services Proposal �fi 1 Sfl i` GF.R Cosa riga, LLC Schoenbauer Consulting, LLC 5054 Drew Ave. S. Minneapolis, MN 55410 April 10, 2014 To: City of Edina 4801 W. 50th St. Edina, MN 55424 RE: Professional Consulting Services Proposal Fred Richards Golf Course Reuse Study/Vision Master Plan This letter proposal outlines a scope of services, fee schedule, and other elements, which, if approved, constitute an Agreement between City of Edina, herein referred to as the OWNER, and SCHOENBAUER CONSULTING, LLC, herein referred to as the CONSULTANT. The OWNER hereby retains the CONSULTANT to provide professional services associated with undertaking a planning study and public process to prepare a reuse study/vision master plan for Fred Richards Golf Course, located in Edina, MN, hereinafter referred to as the PROJECT. The CONSULTANT's services shall include the following: A. SCOPE OF SERVICES Scope of Services A.1— Project Initiation, including: a. Undertake staff meeting — to gather pertinent project information, clarify specific outcomes, refine public process, and establish complete list of stakeholders b. Onsite property review — to better understand characteristics of the site and general opportunities and constraints (OWNER to provide all necessary base mapping) c. Prepare memo summarizing findings — to confirm scope of work and points of emphasis; will proceed to next step upon City authorization Scope of Services A.2 — Facilitate public process/outreach — to gain input from the community and defined stakeholder groups, including: a. Facilitate public meetinglopen house — to identify and discuss planning issues and public perceptions about the property and its potential reuse b. "Site walls" — with interested neighbors to review site-specific concerns that may arise from public meeting c. Facilitate meeting with Pentagon Park development team — to identify potential collaborative opportunities associated with the golf course property and adjoining private development property d. Facilitate City Council Workshop — to share findings to -date; define desired public values sought for the property and planning areas/issues of concern e. Facilitate 2nd public meetinglopen house to review public values and conceptual plans for property reuse — includes 2 to 3 concepts (bubble -type diagrams) that explore broad options for reuse of the property; feedback will be used as basis for developing preliminary vision master plan f. Facilitate City Council Workshop #2 — to review findings to date and preliminary master plan; feedback will be used as basis for developing final report and vision master plan g. Facilitate City Council Meeting— to present final report and vision master plan h. Floating public meeting — time allocation for adding an additional meeting to the public process, as directed by the OWNER Scope of Services A.3 — Prepare report of findings/recommendations/vision master plan graphic — to define outcomes from the public as defined under A.2, above, including a. Prepare draft and final report of findings — summarizing all information gathered through the public process; points of focus include: i. Public planning issues and perceptions about the property and its potential reuse ii. Summarizing desired public values as defined by City Council iii. Other pertinent findings b. Prepare conceptual plans for property — includes 2 to 3 concepts (bubble -type diagrams) that explore broad options for reuse of the property; will be done in graphic format using aerial image mapping as background c. Prepare draft and final vision master plan graphics — based on review of concept plans; includes overall graphic vision master plan using aerial image mapping as background; also includes support graphics as budget allows, such as key cross-sections or blow-up areas d. Meetings with staff and other public agencies/stakeholder groups (e.g., Nine Mile Creels, Three Rivers Park District, Pentagon Park, Athletic Associations) — as needed as a normal part of planning process; budget allows for up to 6 total meetings e. Cost estimating — prepare master plan-Ievel cost estimate listing out line items for various redevelopment cost categories associated with implementing the plan. Will also include outlining the costs for operations and maintenance, which involves working with city O&M staff to determine typical local costs. The goal is to gain an understanding of the overall cost magnitude of redeveloping the site within the context of the information available. f. PROJECT OUTCOME. Final report with graphics as defined above Scope of Service A.4 — Additional Services — development of a more detailed master (that includes greater detailing/refinement of master plan components, ecological restoration, etc.) would be additional services; professional services such as ecological evaluation services, additional landscape architecture services, engineering services, etc. would also be additional services, as authorized by the OWNER. B. PROJECT TEAM a. The project team will consist of the following: 1. Schoenbauer Consulting, LLC (5054 Drew Avenue S., Minneapolis, MN 55410) —project lead firm, principal -in -charge, public process, planning, and design 2. Genus Landscape Architects (325 East 5h Street, Des Moines, IA 50309) — landscape architect design and development of illustrative graphics C. FEES FOR PROFESSIONAL SERVICES a. For services outlined under A.1, A.2, and A.3 above, a maximum hourly -not -to -exceed project fee of $35,200, plus all direct expenses. Includes a maximum hourly not -to -exceed fee of $9,200 set aside for the professional services of Genus from the overall project budget for design and graphics support. Also includes a budget of $2,800 for cost estimating. Any costing information that comes out of work performed under A.4 — Additional Services will be included in the overall cost estimate. b. Any additional services outlined under A.4 above to be negotiated based upon scope of services requested by the OWNER. c. Expenses will be billed as incurred; total estimated expense budget is $1,000; OWNER authorization will be sought for any expenses over estimated budget. Hourly rates for each anticipated project team member: Firm Title Hourly Rate Schoenbauer Consulting Senior Principal $160 Schoenbauer Consulting Principal $140 Genus Principal $160 Genus Project Manager $100 Genus LA/Planner II $90 Genus LA/Planner I $80 Genus Designer $65 d. Timesheets recording all time shall be submitted with invoices. e. Expenses related to all services will be billed in addition to the fee, at direct cost. D. PAYMENT TO THE CONSULTANT a. Payment requests for services will be submitted upon completion of services as outlined under A. above. b. Payments for CONSULTANT's services shall be due and payable within 30 days from the date of receipt of invoice. c. Interest in the amount of 1.5% month shall accrue to all overdue balances. E. INSURANCE REQUIREMENTS AND LIMITIA.TION OF LIABILITY a. CONSULTANT is required to be in compliance with all insurance as required by OWNER. Specifically, such insurance shall be written for amounts not less than: Commercial General Liability $1,000,000 each occurrence/aggregate Automobile Liability $1,000,000 combined single limit Excess/Umbrella Liability $2,000,000 each occurrence/aggregate Professional Liability $1,000,000 each occurrence/aggregate b. Before commencing work the CONSULTANT shall provide the OWNER a certificate of insurance evidencing the required insurance coverage. OWNER shall be named as an additional insured. . F. OWNER'S RESPONSIBILITY a. Full project coordination with one individual representing the OWNER's interests b. Coordinating all public meetings associated with the project. c. Providing all base mapping and other pertinent information needed for the project in printed version for work onsite and electronic version for office use; AutoCad format will be required for scaled drawings G. CONSULTANT'S RECORDS AND DOCUMENTS a. The CONSULTANT shall maintain records for time and expenses for the duration of the project. H. TERM, TERMINATION, SUCCESSORS, ASSIGNS, AND RESOLUTION OF DISPUTES a. The term of the Agreement shall be concurrent with the work authorized. b. Termination may be accomplished by either party at any time by written notice, and shall be effective upon payment in full for all services performed to the date of receipt of such notice. C. Neither the Owner nor Consultant shall assign, sublet or transfer his interest in this Agreement without the written consent of the other. I. EXTENT OF AGREEMENT AND APPLICABLE LAW a. This Agreement represents the entire and integrated Agreement between the OWNER and CONSULTANT and supersedes all prior negotiations, representations, or Agreements, whether written or oral, with respect to the PROJECT. This Agreement may be amended only by written instrument signed by both the OWNER and CONSULTANT. J. PROJECT SCHEDULE a. All project work shall be completed by September 30, 2014, unless expressly authorized otherwise in writing by the OWNER. Key target dates are as follows: Task/Service Target Date Execute contract May Project Initiation June 1 Facilitate public process June, July, and August Draft report of findings & recommendations August Deliver final reports Se tember 30 The Owner hereby contracts for the Services as outlined above in this Agreement. IN WITNESS HEREOF the OWNER and the CONSULTANT have made and executed this Agreement, this day of , 2014. Schoenbauer Consulting, LLC City of Edina 5054 Drew Avenue South 4801 W. 50th St. Minneapolis, MN 55410 Edina, MN 55424 Signature: Signature: Printed Name: Printed Name: Jeff Schoenbauer Title: CEO, Cofounder Title: MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL MARCH 18, 2014 7:00 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:04 p.m. Il. ROLLCALL Answering rollcall were Members Bennett, Brindle, Sprague, Swenson and Mayor Hovland. 111. MEETING AGENDA APPROVED Member Swenson made a motion, seconded by Member Bennett, approving the meeting agenda as revised to consider Item VIII.D., Pentagon Park Redevelopment — Authorizing Preparation of Redevelopment Agreement, prior to Item VIII.A., Consideration of Citizens' Petition for Environmental Assessment Worksheet (EAW) for Conversion of the Fred Richards Golf Course in Edina, Resolution No. 2014-30. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. IV. CONSENT AGENDA ADOPTED Member Swenson made a motion, seconded by Member Brindle, approving the consent agenda as revised to remove Items W.A., Regular and work session meeting minutes of March 4, 2014, and IV.K. Resolution No. 2014-32, Resolution of Appreciation to Metropolitan Airport Commission for Recent Work Regarding Airport Noise, as follows: A D 1 d L .p ti g m:nie � f Ma Gh A 9014 a IV.B. Receive payment of the following claims as shown in detail on the Check Register dated March 6, 2014, and consisting of 28 pages; General Fund $413,135.80; Police Special Revenue $2,684.42; Working Capital Fund $138,625.72; Art Center Fund $1,270.58; Golf Dome Fund $23,691.74; Aquatic Center Fund $298.75; Golf Course Fund $31,885.57; Ice Arena Fund $2,423.10; Edinborough Park Fund $35,898.43; Centennial Lakes Park Fund $4,348.52; Liquor Fund $171,033.19; Utility Fund $76,229.69; Recycling Fund $1.70; PSTF Agency Fund $20,077.96; TOTAL $921,605.17 and for receipt of payment of claims dated March 13, 2014, and consisting of 26 pages; General Fund $224,486.85; Pedestrian and Cyclist Safety $906.25; General Debt Service Fund $425.00; PIR Debt Service Fund $450.00; Working Capital Fund $13,707.75; Golf Dome Fund $282.09; Aquatic Center Fund $109.64; Golf Course Fund $24,234.09; Ice Arena Fund $48,393.39; Sports Dome Fund $113,477.26; Edinborough Park Fund $5,601.41; Centennial Lakes Park Fund $530.00; Liquor Fund $277,895.88; Utility Fund $407,467.97; Storm Sewer Fund $5,128.88; Recycling Fund $35,223.11; PSTF Agency Fund $3,834.84; Payroll Fund $1,313.70; TOTAL $1,163,468.11; and, Credit Card Transactions dated December 26, 2013 — January 25, 2014; TOTAL $39,980.58 IV.C. Approve Edina Community Health Commission Bylaws Amendment IV.D. Request for Purchase — Award of Bid — Contract ENG 13-18 Bridge Repairs (West 78tH Street and Gus Young Lane Bridges), awarding the bid to the recommended low bidder, PCiRoads, LLC at $199,981.72 IV.E. Approve Supplement Assessment Agreement and Waiving of Public Hearing, 4316 Eton Place IV.F. Approve Release of Public Improvement and Special Assessment Agreement, 5017 West 56tH Street IV.G. Adopt Resolution No. 2014-24, Lot Division and Front Yard Setback Variance, 5617 and 5613 Wooddale Avenue, Chris and Anne Hill, subject to the following conditions: 1. The site must be developed and maintained in conformance with the following plans: Page 1 Minutes/Edina City Council/March 18, 2014 • Survey date stamped February 10, 2014 • Landscape plans and elevation date stamped February 10, 2014 • Building plans and elevations date stamped February 10, 2014 IV.H. Authorization to Utilize Metro ECSU Cooperative Purchasing Agency — Purchase of Artificial Turf for the Sports Dome and Pamela Park Projects IV.I. Receive Report from Community Advisory Team — Redevelopment Strategy for Grandview Public Works Site IV.J. Adopt Resolution No. 2014-28, Declaring Hazardous Building, 4100 Parklawn Avenue Rollcall: Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA W.A. AMENDED REGULAR AND WORK SESSION MEETING MINUTES OF MARCH 4, 2014 —APPROVED Mayor Hovland made a motion, seconded by Member Bennett, to approve regular meeting minutes of March 4, 2014, as amended on Page 5, to change "Ron Ousky" to "Daniel Ousky." Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Member Bennett made a motion, seconded by Member Swenson, to approve the amended work session meeting minutes of March 4, 2014, correcting the spelling of "Jay Abdo." Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. W.K. RESOLUTION NO. 2014-32, RESOLUTION OF APPRECIATION TO METROPOLITAN AIRPORT COMMISSION FOR RECENT WORK REGARDING AIRPORT NOISE — ADOPTED At the request of Member Sprague, Mayor Hovland read Resolution No. 2014-32 into the record. Member Swenson introduced and moved adoption of Resolution No. 2014-32, Resolution of Appreciation to Metropolitan Airport Commission for Recent Work Regarding Airport Noise. Member Sprague seconded the motion. Rollcall: Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. V. SPECIAL RECOGNITIONS AND PRESENTATIONS V.A. SPEAK UP EDINA MONTHLY REPORT —RECEIVED Communications Coordinator Gilgenbach presented a summary of February opinions, both pros and cons, collected through Speak Up, Edina relating to intoxicating liquor license sales ratios of liquor to food. Mr. Gilgenbach answered questions of the Council relating to an infraction clause. The Council indicated it found no problem with the current food to liquor ratio and suggested an April discussion on Sunday liquor sales. Vl. PUBLICHEARINGS HELD—Affidavits of Notice presented and ordered placed on file. VI.A. PRELIMINARY REZONING FROM MDD-6 TO PUD AND OVERALL DEVELOPMENT PLAN, PENTAGON REVIVAL, RESOLUTION 2014-29 ADOPTED Community Development Director Presentation Community Development Director Teague presented the proposal of Pentagon Revival to redevelop Pentagon Park along 77th Street, a 43 -acre site, over the next 2 to 15 years. The first phase would be the Pentagon Tower site and include office buildings, a hotel, limited retail, and parking structures. Future Page 2 Minutes/Edina City Council/March 18, 2014 redevelopment phases of the Pentagon Quad site north of 77`h Street would likely occur from the west to the east with possible housing on the east end of the Quad sites. Mr. Teague explained that to accommodate this request, preliminary rezoning from MDD-6, Mixed Development District, to PUD, Planned Unit Development, and an overall Development Plan were needed. He presented project components and nine PUD goals as contained within the draft resolution. The unanimous recommendation of staff and the Planning Commission was for approval of the preliminary rezoning and overall development plan. The Council acknowledged the high level of sustainability proposed with this project. Mr. Teague stated the plan indicates 12+ stories but anything over 12 stories would require a Comprehensive Plan amendment as well as rezoning. The Council supported a revision to the graphic to emphasize that no building shall exceed 12 stories in height and a revision to conditions of approval to require bicycle racks within each phase of the project. It was noted that Condition 10 should be corrected to reflect "pedestrian crossings." Mr. Teague answered questions of the Council relating to the process for rezoning of the entire site and incorporation of conditions to assure each phase of the project must abide by these conditions. The Council asked about the balance of power between the City as the regulating agency and the developer as the property owner should the property be sold. Attorney Knutson advised that the new property owner would enjoy the same ability as the original property owner because rezoning runs with the property. Mr. Teague stated the Council could add a condition to require sketch plan approval for each phase of the development. The Council indicated support for this additional condition. Mr. Teague indicated the preliminary rezoning was consistent with the City's Comprehensive Plan and the revision from the previously approved plans exchange residential square footage with non-residential square footage. He reviewed the assurances provided to the City with a rezoning to PUD compared to the current zoning of MDD-6. Proponent Presentation Scott Tankenoff, Pentagon Revival President, described the proponent's work over the past year to develop project plans and requested the Council's approval of the Pentagon Park preliminary PUD and plan. He indicated this proposal resulted in $500 million of private improvements and public infrastructure to unlock the potential of Pentagon Park, noting it was consistent with the City's Comprehensive Plan. Mr. Tankenoff thanked the Council for its consideration and trust placed in the proponent. Mayor Hovland opened the public hearing at 7:54 p.m. Public Testimony Jane Prince, Weinblatt & Associates, 5874 Blackshire Path, Inver Grove Heights, representing the Save the Fred Organization, addressed the Council. Laura Schleck, 7408 Kellogg Avenue, addressed the Council. Lori Syverson, Edina Chamber of Commerce President, addressed the Council. Wade Heirigs, 4529 Gilford Drive, addressed the Council. John Stang, 4525 Sedum Lane, addressed the Council. Peter Fitzgerald, 5217 Kellogg Avenue, addressed the Council. Felicity Hanson, 7457 West Shore Drive, addressed the Council. Page 3 Minutes/Edina City Council/March 18, 2014 Nickolis Hunzelman, 7461 West Shore Drive, addressed the Council. Tom Terwilliger, 7421 Kellogg Avenue, addressed the Council. Member Swenson made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Mr. Teague addressed issues raised during public testimony relating to level of detail submitted during this preliminary stage and during the first development phase. It was noted that all submittals have to meet the conditions contained in the draft resolution. With regard to building height and need to screen rooftop mechanicals, Mr. Teague advised of requirements for rooftop screening and that building height was measured from existing grade. It was acknowledged that the developer was requesting a building height of five stories in an area where the Comprehensive Plan would allow a building height of 12 stories, resulting in a lesser impact than would be allowed by the Comprehensive Plan. Member Sprague read a prepared statement in response to allegations made in a letter dated March 17, 2014, from Jane Prince and accompanying affidavits. Attorney Knutson indicated he had reviewed the affidavits and allegations and, in his legal opinion, there was no conflict of interest to prevent Member Sprague from participating in either the discussion and/or decision. The Council again reviewed the site plan, noting that no part of Fred Richards Golf Course was included. The Council discussed the conditions of the draft resolution. The Council agreed the proposed project would result in a legacy project that, over time, would benefit the community overall and enhance the neighborhood Member Swenson introduced and moved adoption of Resolution No. 2014-29, Approving Preliminary Rezoning from MDD-6, Mixed Development District to PUD, Planned Unit Development, and Overall Development Plan for Pentagon Park, revising Exhibit 15 (building heights diagram) to indicate "12 stories" rather than "12+ stories," and subject to the following conditions: 1. Final Development Plans must be generally consistent with the Preliminary/Overall Development Plans dated January 22, 2014; Option 1 is the Overall Development Plan. Exhibit 14 (Option 2) is not approved. Exhibit 15 is approved but shall not include the "12+ Story" category. 2. The Final Landscape Plan must meet all minimum landscaping requirements per Section 850.04 of the Zoning Ordinance. 3. The Final Lighting Plan must meet all minimum landscaping requirements per Section 850.04 of the Zoning Ordinance. 4. Submittal of a sign plan with Final Development Plan application for each phase of the overall development. Each signage plan submittal should include monument sign locations and size, way finding signage, and wall signage. Signage shall be consistent throughout the PUD. 5. The 77`h Street Improvements must be completed by the applicant/landowner when 100,000 square feet of development has been constructed. The 77th Street improvements must be consistent with the plans date stamped January 22, 2014, and are subject to review and approval of City staff before construction. 6. The Parkway and Living Streets, as shown on the Preliminary/Overall Development Plan, date stamped January 22, 2014, must be built. 7. Final Development Plans must create a recreational system that promotes walking, health and wellness. 8. Connections shall be made from the property south of 77`h Street to the property north of 77th Street through or adjacent to the "Walsh Title" site and Fred Richards Golf Course. 9. Pedestrian connections must also be made between buildings, along 77`h Street, to Burgundy Place, to the anticipated Regional Trail, and to the new Living Streets, the design of which is conditioned on factors, including without limitation, the future use of Fred Richards. Page 4 Minutes/Edina City Council/March 18, 2014 10. All crosswalks shall be marked with "duraprint" type stamping, or whatever is the City standard at the time of installation, to clearly identify the pedestrian crossings. 11. Where applicable and required pursuant to the Final Development Plan, all public utility, public roadway and public sidewalk easements shall be granted or dedicated to the City upon Final Development Plan approval for each phase. 12. Bike storage and bike shower facilities shall be provided within the development. Bike racks shall be provided within each phase of the development. 13. A majority of the storm water retention shall be developed as an amenity and integrated into the overall development. 14. Overall, the development must include at least 20% of green space/storm water retention in the aggregate. 15. Any Park Dedication fees due under Section 32 of the City Code shall be collected at the time of the issuance of a building permit for any portion of the property that is re -platted. 16. New buildings shall utilize the podium height concept, as defined in the Edina Comprehensive Plan, where appropriate. 17. Attempts shall be made to meet an energy savings goal of 15% over State energy code guidelines. Building designs shall be similar to and reasonably consistent with LEED standards. 18. All buildings must be constructed of high quality materials and architecture. Building materials shall be of, but not limited to high quality brick, stone, precast concrete, and glass building. No building shall contain aluminum or metal siding as the primary finish material. 19. All parking structures shall be designed to be integrated into and complement the architecture of newly constructed buildings. Shared parking strategies shall be employed, where applicable. 20. Public art shall be incorporated within each phase of development. 21. Final Rezoning is subject to a Zoning Ordinance Amendment creating the PUD, Planned Unit Development, for this site. Final PUD Zoning must meet the criteria required for a PUD. 22. Compliance with the issues/conditions outlined in the Director of Engineering's memo dated January 22, 2014. 23. Sketch plan review shall be required for each phase of the development. Member Bennett seconded the motion. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VII. COMMUNITY COMMENT No one appeared to comment. Vlll. REPORTS/ RECOMMENDATIONS VIII.D. PENTAGON PARK REDEVELOPMENT — PREPARATION OF REDEVELOPMENT AGREEMENT — AUTHORIZED Economic Development Manager Neuendorf explained that the owner of Pentagon Park approached the City to request financial assistance to achieve its long-term redevelopment goals and to remediate poor soils and hazardous abatement, resulting in extraordinary costs. Mr. Neuendorf presented the structure of the proposed assistance, noting the greatest risk would be borne by the developer and his investors with very little risk/exposure to the City. The proposed terms anticipated that a Tax Increment Financing (TIF) note would be pledged to the developer upon initiation of each phase of the project. Upon successful completion of each phase, the City would make payments on the TIF note from incremental property taxes generated by the new buildings. Nick Anhut, Ehlers & Associates, advised that the proposed interest rate of 5-6% was the same as being seen for comparable projects within the metro area. Mr. Neuendorf explained the public improvements would meet City development standards; however, the City would not issue debt for those improvements, as the developer would be responsible for those costs. Page 5 Minutes/Edina City Council/March 18, 2014 He described safeguards and default provisions within the Term Sheet as well as the three-year look -back period whereby the City would only reimburse for reasonable costs. Jay Lindgren, Dorsey & Whitney, addressed the variety of ways TIF could be used to encourage redevelopment and advised that the lowest -risk method was a pay-as-you-go note since it created a very low/no risk to the City. He explained the "but for" test required prior to consideration of TIF assistance. Mr. Neuendorf answered questions of the Council related to stormwater runoff, parking, and eligible costs. The Council directed staff to assure the language of the Redevelopment Agreement and supporting documentation unhinge Fred Richards Golf Course from Pentagon Park. Member Brindle made a motion, seconded by Member Bennett, authorizing the preparation of a Redevelopment Agreement for the Pentagon Park Redevelopment for future consideration by the City Council and Edina Housing and Redevelopment Authority. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VIII.A. CONSIDERATION OF CITIZENS' PETITION FOR ENVIRONMENTAL ASSESSMENT WORKSHEET (EAW) FOR CONVERSION OF THE FRED RICHARDS GOLF COURSE IN EDINA — RESOLUTION 2014-30 ADOPTED Mr. Teague reviewed that the Minnesota Environmental Quality Board (EQB) received a petition requesting preparation of an Environmental Assessment Worksheet (EAW) for the conversion of the Fred Richards Golf Course. He advised that the EQB determined that the City was the appropriate governmental unit to determine the need for an EAW. Mr. Teague indicated staff believed the closing of a golf course was not a "project" as defined in Minnesota Rules 4410.0200, Subd. 65, because the closure would not "result in the physical manipulation of the environment, directly, or indirectly." Staff recommended adoption of the draft resolution denying the request for an EAW. Attorney Knutson indicated he had reviewed all documentation submitted, worked with staff to draft this resolution, and also supported adoption. Member Swenson introduced and moved adoption of Resolution No. 2014-30, Concerning a Petition for an Environmental Assessment Worksheet for the Fred Richards Golf Course. Member Bennett seconded the motion. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VIII.B. GOLF COURSE OPERATIONS STUDY ACCEPTED — FRED RICHARDS GOLF COURSE CLOSING APPROVED — FRED RICHARDS GOLF COURSE & BRAEMAR GOLF COURSE MASTER PLANS APPROVED — DRIVING RANGE AND EXECUTIVE COURSE PROJECTS APPROVED Mr. Neal stated this discussion started at the Council's March 4, 2014, meeting during which a public hearing was also held. He referenced the staff report that consolidated and addressed public testimony. Mr. Neal stated since the March 4, 2014, Council meeting, additional meetings and discussions were held; however, staff's position had not changed from its recommendation to close Fred Richards. Parks & Recreation Director Kattreh presented the staff report, staff's additional research, and answers to the 18 questions raised during the March 4, 2014, Council meeting. Ms. Kattreh described proposed golf course updates to make it easier and more fun, customer service improvements, and additional programming for all ages. She indicated staff's proforma was very conservative and explained how golfers and leagues would be accommodated and engaged during the update of Braemar Golf Course. Ms. Kattreh answered questions of the Council. The Council considered whether to use 2014 for Master Planning golfing operations and soft close Fred Richards in 2015. In that way, golfers could use the Fred Richards while Braemar was undergoing improvements. Member Swenson made a motion, seconded by Member Bennett, accepting the recommendation of staff and the Park Board to close Fred Richards at the end of the 2014 season. Page 6 Minutes/Edina City Council/March 18, 2014 The Council discussed the motion, including what cost recovery level enterprise facilities should be held to, alternative marketing efforts for Fred Richards, allocation of city resources based on significant changes in demand for golf, operational benefit of consolidating uses to increase cost recovery, importance of budget transparency, survey results indicating public non-support for additional tax dollars to fund Braemar capital improvements, and issues related to the timing of the closure of Fred Richards. Ayes: Bennett, Sprague, Swenson Nays: Hovland, Brindle Motion carried. Member Swenson made a motion, seconded by Member Bennett, to start the Master Plan for redevelopment of Fred Richards Golf Course with funding from 2013 undesignated funds and with involvement by residents, the Park Board, and City officials. The Council discussed the motion. Mr. Neal stated if the motion carried, staff would present a description of that process within 30 days. Ayes: Bennett, Brindle, Sprague, Swenson Abstain: Hovland Motion carried. Member Swenson made a motion, seconded by Member Brindle, to immediately start the Master Plan for Braemar Golf Course with funding from the Braemar Memorial Fund. The Council discussed the motion and use of Braemar Memorial Funds. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Mayor Hovland made a motion, seconded by Member Swenson, to immediately begin work on extending the driving range and executive course projects, consistent with the existing concept plan. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. The Council encouraged staff to take advantage of offers from local golf course contractors and professionals to assist developing the Master Plan and RFP but to allow the selected architect to work independently based on the Master Plan. VIII. C. RESOLUTION NO. 2014-31 ADOPTED —ACCEPTING VARIOUS DONATIONS Mayor Hovland explained that in order to comply with state statutes, all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Bennett introduced and moved adoption of Resolution No. 2014-31 accepting various donations. Member Swenson seconded the motion. Rollcall: Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VIII. D. PENTAGON PARK REDEVELOPMENT — PREPARATION OF REDEVELOPMENT AGREEMENT — AUTHORIZED This item was consider prior to Item VIII.A. IX. CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE Mayor Hovland acknowledged the Council's receipt of various correspondence. 1X.8. MINUTES: Page 7 Minutes/Edina City Council/March 18, 2014 1. PARK BOARD, FEBRUARY 11, 2014 2. ARTS & CULTURE COMMISSION, JANUARY 23, 2014 3. HERITAGE PRESERVATION BOARD, FEBRUARY 11, 2014 Informational; no action required. X. AVIATION NOISE UPDATE— Received X.A. MOTION SUPPORTING NOISE OVERSIGHT COMMISSION (NOC) RESOLUTION REGARDING RECENT FAA ACTION ON RNAV AT MINNEAPOLIS -ST. PAUL INTERNATIONAL AIRPORT Member Bennett presented the Noise Oversight Commission (NOC) resolution supporting recent FAA action on RNAV at Minneapolis -St. Paul International Airport. Member Bennett made a motion stating the City of Edina's support of the NOC regarding future FAA Performance -Based Navigation (PBN)/Area Navigation (RNAV) Standard Departure Procedure Design and Implementation Efforts at Minneapolis -St. Paul International Airport (MSP). Mayor Hovland seconded the motion. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Xl. MAYOR AND COUNCIL COMMENTS — Received XII. MANAGER'S COMMENTS — Received XIII. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 11:13 p.m. Respectfully submitted, Jennifer Bennerotte, Community & IT Services Director Minutes approved by Edina City Council, April 1, 2014. James B. Hovland, Mayor Video Copy of the March 18, 2014, meeting available. Page 8 MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL APRIL 22, 2014 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:02 p.m. 11. ROLLCALL Answering rollcall were Members Bennett, Brindle, Sprague, Swenson and Mayor Hovland. 111. MEETING AGENDA APPROVED AS AMENDED Member Bennett made a motion, seconded by Member Brindle, approving the meeting agenda. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. IV. CONSENT AGENDA ADOPTED Member Swenson made a motion, seconded by Member Sprague, approving the consent agenda as revised to remove Items IV.C., Request for Purchase — 2014 Commodities Purchase; IV.E., Pamela Park Bid Authorization; IV.F. Waive Building Permit Fees, Braemar Arena, Sports Dome, Outdoor Rink and Pamela Park Projects; IV.I., Traffic Safety Committee Reports of February 5 and March 11, 2014; and, IV.L., Temporary Construction Easement Agreement for 71 France, Building Unit A, as follows: IV.A. Approve regular and work session meeting minutes of April I, 2014 IV.B. Receive payment of the following claims as shown in detail on the Check Register dated April 3, 2014, and consisting of 32 pages; General Fund $380,254.34; Police Special Revenue $2,770.00; Working Capital Fund $2,495.72; Equipment Replacement Fund $4,858.72; Art Center Fund $2,622.99; Golf Dome Fund $11,128.69; Aquatic Center Fund $1,526.42-; Golf Course Fund $31,215.18; Ice Arena Fund $31,366.77; Edinborough Park Fund $18,766.71; Centennial Lakes Park Fund $13,320.30; Liquor Fund $156,956.48; Utility Fund $29,364.85; Storm Sewer Fund $39.95; PSTF Agency Fund $6,153.67; Centennial TIF District $595.00; Grandview TIF District $2,131.50; Payroll Fund $17,027.78; TOTAL $709,542.23 and for receipt of payment of claims dated April 10, 2014, and consisting of 31 pages; General Fund $219,856.80; Police Special Revenue $792.00; Pedestrian and Cyclist Safety $18,270.00; Working Capital Fund $23,031.14; Equipment Replacement Fund $90,697.23; Art Center Fund $2,334.46; Golf Dome Fund $2,528.02; Aquatic Center Fund $633.52; Golf Course Fund $10,582.82; Ice Arena Fund $65,989.69; Edinborough Park Fund $7,053.30; Centennial Lakes Park Fund $2,534.10; Liquor Fund $188,266.43; Utility Fund $427,236.89; Storm Sewer Fund $1,270.80; Recycling Fund $35,190.09; PSTF Agency Fund $17,101.71; TOTAL $1,113,369.00; and for receipt of payment of claims dated April 17, 2014, and consisting of 27 pages; General Fund $141,888.40; Police Special Revenue $298.86; Working Capital Fund $39,671.08; Art Center Fund $3,548.41; Golf Dome Fund $259.63; Aquatic Center Fund $54.00; Golf Course Fund $36,718.29; Ice Arena Fund $397.08; Edinborough Park Fund $18,039.80; Centennial Lakes Park Fund $739.74; Liquor Fund 180,962.17; Utility Fund $40,303.06; Storm Sewer Fund $11,208.74; PSTF Agency Fund $1,735.60; TOTAL $475.824.86 M.C. Request for Purchase 2014 Commodities Purchase IV.D. Request for Purchase — Type One Ambulance, Fire Department, awarding the bid to the recommended low bidder, Premier Specialty Vehicles at $188,838.00 M.E. Pamela Park Bid thorl'zirrvi i M.F. Waive Building Permit Fees, Braernar Arena,SpertsDome, Outcleer Rink and Pame Park Projects IV.G. Award of Bid — Contract ENG 13-22 Hazelton Road Improvements, awarding the bid to the recommended low bidder, Midwest Civil Constructors, LLC at $699,574.75 IV.H. Adopt Resolution No. 2014-36 — No Parking Restriction on Hazelton Road Page I Minutes/Edina City Council/April 22, 2014 rTTTraffic Safety Committee Reports of February 5 And March 1 I, 2014 IV.J. Authorize to Submit Draft Amendment to the Comprehensive Water Resources Management Plan for Agency Review IV.K. Adopt Resolution No. 2014-37 Hennepin County Environmental Response Fund Grant and Approve Professional Services For Promenade Phase 4 .-.T— Temporary -w.,ztr aetien Easement -Agreement For 7 I (ranee, Building Uni IV.M. Adopt Resolution No. 2014-38 Setting Public Improvement Hearing to be held on May 20, 2014 for the Alley Improvements, Improvement Nos. A-257 & A-258 M.N. Adopt Resolution No. 2014-39 Joint Powers Agreement with City of St. Louis Park for the Todd Park F Neighborhood Improvement Project IV.O. Adopt Resolution No. 2014-41 Final Plat, 6304 and 6312 Warren Avenue for Homestead Partners, LLC. IV.P. Approve Final Design Engineering Services, Kimley Horn, 50th & France Parking Ramp and Wayfinding Improvements IV.Q. Approve 2014-2015 Contracts IUOE Local 49, Public Works And Park Maintenance Workers Rollcall: Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA IV.C. REQUEST FOR PURCHASE — 2014 COMMODITIES PURCHASE —AWARDED Manager Neal explained that after clarifying quantities and prices for Items 10, 11, and 12, staff recommended awarding those bids to Hawkins rather than DPC. Member Brindle made a motion, seconded by Member Swenson, awarding Request for Purchase — 2014 Commodities Purchase, Sand, Rock Bituminous Materials, Concrete and Water Treatment Chemicals, Casting and Covers to the recommended low bidders as follows: coarse washed sand to AVR (delivered) at $9.21 per ton; Metro Seal Spec to AVR (delivered) at $11.71 per ton; Cl. 2 limestone (delivered) NO BID; FA -2 seal coat chips to Dresser Trap (delivered) at $44.00 per ton, (picked up) at $30.00 per ton; emulsified asphalt CRS -2P (picked up) NO BID; Emulsified Asphalt CRS -2P (delivered) NO BID; *SPNWB330B MnDOT Non -Wear Spec 2360 to Bituminous Roadways (delivered) at $51.10 per ton and (picked up) at $43.10 per ton; *SPWEA340B MnDOT Wear Spec 2360 to Bituminous Roadways (delivered) at $57.45 per ton and (picked up) at $49.45 per ton; *SPWEB340B MnDOT Wear Spec No. 2360 to Bituminous Roadways (delivered $51.10 per ton and (picked up) at $43.10 per ton; delivered concrete 200 cu yd to AVR, Inc. at $121.00 per cubic yard; delivered concrete 400 cu yd to AVR, Inc. at $110.00 per cubic yard; emulsified tack oil NO BID; crack joint sealer #3725 NO BID; hydrofluosilicic acid to Hawkins, Inc. (delivered) at $29.10 per CWT; liquid chlorine to Hawkins, Inc. (delivered) at $31.98 per CWT; water treatment chemical (50/50 blend) to Hawkins, Inc. at $5.01 per gallon; Tonkazorb 3% to Hawkins, Inc. (delivered) at $12.03 per gallon; caustic soda to DPC (delivered) at $28.00 per CWT; red ball diamond aggregate (delivered) NO BID; lannon stone wall repair to Blackstone Contractors at $26.50 SF of face (labor); sanitary sewer R1733 complete casting and lid to ESS Bros. at $269.00 each; sanitary sewer R1733 casting only to ESS Bros. at $150.00 each; sanitary sewer R1733 lid onlX to ESS Bros. at $119.00 each; storm sewer rnd. R2548 complete casting and lid to ESS Bros. at $429.00 each; storm sewer rnd. R2548 casting only to ESS Bros. at $150.00 each; storm sewer rnd. R2548 lid only to ESS Bros. at $279.00 each; storm sewer rect. 3067V (no lettering) complete casting and lid to ESS Bros. at $364.00 each.; storm sewer rest. 3067V (no lettering) casting only to ESS Bros. at $117.00 each; storm sewer rect. 3067V (no lettering) lid only to ESS Bros. at $135.00 each; Cost of curb box complete casting and lid to ESS Bros. at $112.00 each. (*These items were awarded on basis of total cost per ton including trucking and labor, and past year's performance.) Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Page 2 Minutes/Edina City Council/April 22, 2014 IV.E. PAMELA PARK BID —ADVERTISEMENT AUTHORIZED The Council raised concern relating to the building's internal and external efficiency in addition to its canopy, architecture, potential safety hazard with the fireplace, and bathroom adequacy. Paul Kolias, RJM Construction, 701 Washington Avenue North, Minneapolis, described work planned for the area adjacent to the building and advised that while the building construction could be deferred, the playing fields would need to move forward to be completed prior to the fall season. Member Swenson made a motion, seconded by Member Sprague, authorizing advertisement of Pamela Park bids including a placeholder for the building's design as well as interior and exterior efficiencies. Parks and Recreation Director Kattreh stated the proposed building architecture was similar to the Countryside Park building. She explained there was only one building orientation given the site was tightly constrained due to the location of the wellhead, batting cages, skating rink, and ball diamond. Ms. Kattreh described adjustments made to the building's features based on the recommendation of the Park Board and all Athletic Associations. Mr. Kolias stated the fireplace would have a heating element but the glass surrounding the fireplace would be cool to the touch. Ms. Kattreh answered questions of the Council. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. IV.F. BUILDING PERMIT FEES, BRAEMAR ARENA, SPORTS DOME, OUTDOOR RINK AND PAMELA PARK PROJECTS — WAIVED The Council discussed its policy to waive building permit fees, intent to assure the City's costs were covered, and potential budget impact. Mr. Neal indicated the City had waived building permit fees for most public projects and the policy change was to require Council action to assure transparency. Member Swenson made a motion, seconded by Member Brindle, waiving the building permit fees for Braemar Arena, sports dome, outdoor rink, and Pamela Park projects. • Ayes: Brindle, Sprague, Swenson, Hovland Nays: Bennett Motion carried. IV.1. TRAFFIC SAFETY COMMITTEE REPORT OF FEBRUARY 5 — ACCEPTED AS REVISED, TRAFFIC SAFETY COMMITTEE REPORT OF MARCH 11, 2014 — ACCEPTED AS PRESENTED The Council referenced the updated February 5, 2014, Traffic Safety Committee Report and questioned the recommendation in Section B. 1, of denial of a request for a crosswalk at the intersection of Sunnyside Road and Grimes Avenue. Engineer Millner stated that decision was deferred pending additional analysis of vehicle and traffic counts. The Council requested additional information prior to taking action including volume and speed data, street width, widths of crossing points within the intersection and location of nearest controlled intersection. The Council requested additional information prior to taking action on Section B.2. recommendation of denial of a request for a stop sign on Lynmar Lane at Hazelton Road. The Council requested the time period of the two recorded auto crashes. With regard to Section B.3., additional signage directing people to Ohms Boulevard at Metro Boulevard and 72.d Street; Mr. Millner stated the appropriate Department would send a communication to the building owner advising it was a building signage question rather than a public signage issue. In addition, that would be made part of the record. The Council asked staff to re-examine the traffic control at the Sunnyside Road and Grimes Avenue intersection to assure it was consistent with the City's transportation goals. On Item No. B. 2., Lynmar Lane and Hazelton Road it was noted this Traffic Safety Report had already been considered and recommended for approval by the Traffic Safety Review Committee and Edina Transportation Commission. Member Bennett made a motion, seconded by Member Swenson, accepting the Traffic Safety Committee Report of February 5 as revised to remove Section B.2. pending additional information on recorded vehicle crashes; and, accepting the Traffic Safety Committee Report of March 11, 2014, as presented. Ayes: Bennett, Brindle, Sprague, Swenson Nays: Hovland Page 3 Minutes/Edina City Council/April 22, 2014 Motion carried. IV.L. TEMPORARY CONSTRUCTION EASEMENT AGREEMENT FOR 71 FRANCE, BUILDING UNIT A -APPROVED Mr. Neal stated that it previously had been discussed that the developer would have access to this City land during construction of its project. Mr. Millner advised there would be no payment for the disturbance but the developer would conduct preliminary grading for the Promenade Phase 4 project, resulting in a cost saving to the City. He stated that area would not be restored because the infiltration system and new walkways still need to be installed. The eastern trail would remain open as a multi -use path until the Promenade Phase 4 project was completed (July/August of 2015). Member Bennett made a motion, seconded by Member Sprague, approving Temporary Construction Easement Agreement for 71 France, Building Unit A. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. V. SPECIAL RECOGNITIONS AND PRESENTATIONS V.A. OFFICER OF THE YEAR — AWARDED TO DETECTIVE MIKE LUTZ Police Chief Nelson described the many accomplishments of Detective Mike Lutz during his 40 years of service in Edina and presented Detective Lutz with the 2013 Mike Siitari Officer of the Year Award that was sponsored by the Edina Crime Fund. Detective Lutz thanked the Edina Crime Fund Board for this overwhelming recognition and those who had supported him over the past 40 years. He commented on the importance of teamwork, stated the Edina Police Department was very successful, and that while people come and go, the culture of excellence remained the same. The Council and audience responded with a standing ovation. The Council added their thanks to Detective Lutz for his contribution to Edina. V.B. RESOLUTION NO. 2014-40 ADOPTED — BRAEMAR CITY OF LAKES FIGURE SKATING CLUB — CONGRATULATED Mayor Hovland read in full a resolution formally congratulating Team Braemar, Head Coach Taylor Walker, and Assistant Coach Jessica Chaffee, on their successful season. Member Bennett introduced and moved adoption of Resolution No. 2014-40, Braemar City of Lakes Figure Skating Club Team Braemar. Member Brindle seconded the motion. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Brian Hedberg, Braemar City of Lakes Figure Skating Club President, introduced their Head Coach, Assistant Coach, Co -Captains, and General Manager, and stated their appreciation to the Council for supporting Team Braemar by ensuring this team had the ability to utilize Braemar facilities. One of the Co -captains reported on the accomplishments of Team Braemar, including international accomplishments and the Team's legacy. V.C. NATIONAL KIDS TO PARKS DAY PROCLAIMED —MAY 17, 2014 Mayor Hovland read in full a proclamation declaring May 17, 2014, to be National Kids to Parks Day in the City of Edina. Member Swenson made a motion, seconded by Member Sprague, approving proclamation declaring May 17, 2014, to be National Kids to Parks Day in the City of Edina. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Recreation Supervisor Aarsvold and Recreation Supervisor Boettcher announced scheduled events for May 17, 2014, and encouraged all to participate. V.D. ARBOR DAY PROCLAIMED —APRIL 25, 2014 Page 4 Minutes/Edina City Council/April 22, 2014 Mayor Hovland read in full a proclamation declaring April 25, 2014, to be Arbor Day in the City of Edina. Member Sprague made a motion, seconded by Member Brindle, approving proclamation declaring April 25, 2014, to be Arbor Day in the City of Edina. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. V.E. BUILDING SAFETY MONTH PROCLAIMED —MAY 2014 Mayor Hovland read in full a proclamation declaring May 2014 to be Building Safety Month in the City of Edina. Member Swenson made a motion, seconded by Member Brindle, approving proclamation declaring May 2014 to be Building Safety Month in the City of Edina. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Mr. Neal introduced Fire Chief Schmitz and Chief Building Official Fisher. Mr. Fisher described his professional background and stated he looked forward to serving Edina. V.F. MUNICIPAL CLERKS' WEEK PROCLAIMED — MAY 4-10, 2014 Mayor Hovland read in full a proclamation declaring May 4 to May 10, 2014, to be Municipal Clerks' Week in the City of Edina. Member Bennett made a motion, seconded by Member Brindle, approving proclamation declaring May 4 to May 10, 2014 to be Municipal Clerks' Week in the City of Edina. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Mayor Hovland referenced comments by the Secretary of State relating to the professionalism of Clerk Mangen and high regard for her. Ms. Mangen thanked the Administration and Council for the ability to serve • and educational opportunities during her tenure. V.G. MARCH SPEAK UP EDINA REPORT PRESENTED — TOPIC: ORGANIZED GARBAGE COLLECTION Communications Coordinator Gilgenbach presented a summary of March opinions, both pros and cons, collected through Speak Up, Edina relating to organized garbage collection. The Council discussed the survey results and acknowledged the complexity of organized garbage collection. VI. PUBLIC HEARINGS HELD — Affidavits of Notice presented and ordered placed on file. VI.A. NEW ON -SALE INTOXICATING & SUNDAY SALES LIQUOR LICENSES — BUFFALO WILD WINGS, 2685 SOUTHDALE CENTER—APPROVED City Clerk Mangen presented the request of Blazin Wings, Inc. dba Buffalo Wild Wings for a new On -Sale Intoxicating Liquor License and Sunday On -Sale Liquor License. Staff found the application to be in order. Mayor Hovland opened the public hearing at 8:09 p.m. Public Testimony No one appeared to comment. Member Swenson made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Member Swenson made a motion, seconded by Member Sprague, approving the request of Blazin Wings, Inc. dba Buffalo Wild Wings for a new On -Sale Intoxicating Liquor License and Sunday On -Sale Liquor License for the period beginning April 23, 2014 and ending March 31, 2015. Member Sprague seconded the motion. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Page 5 Minutes/Edina City Council/April 22, 2014 Martin Mongoven, Buffalo Wild Wings General Manager, described menu offerings and stated they plan to open June 9, 2014. VI.B. ORDINANCE AMENDMENT TO CHAPTER 10, ARTICLE III OF THE CITY CODE, REGARDING TREE PRESERVATION —CONTINUED TO MAY 6, 2014 Member Bennett made a motion, seconded by Member Brindle, continuing Ordinance Amendment to Chapter 10, Article III of the City Code, Regarding Tree Preservation, to May 6, 2014. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VII. COMMUNITY COMMENT Colleen Hart of 5637 Beard Avenue and Chad Bell of 5620 Beard Avenue expressed concern related to safety of pedestrians because the stop sign at Beard Avenue and 57th Avenue near Chowen Park was not honored. Mr. Millner stated this issue was in the Traffic Safety Committee Report accepted tonight and approved to install advanced reflective signs and additional police enforcement. Ms. Hart stated why they do not feel reflective signs would resolve their concerns. Mr. Millner indicated staff would look at the area to assure there was a clear view not obstructed by shrubbery. Vlll. REPORTS / RECOMMENDATIONS VIII.A. APPEAL OF CERTIFICATE OF APPROPRIATENESS OF HERITAGE PRESERVATION BOARD DENIED, NEW DETACHED GARAGE & CHANGE TO STREET FACING FACE OF HOME, 4505 ARDEN AVENUE , RESOLUTION NO. 2014-43 — ADOPTED UPHOLDING CERTIFICATE OF APPROPRIATENESS Senior Planner Presentation Senior Planner Repya presented the chronology of the Heritage Preservation Board's (HPB) consideration of 4505 Arden Avenue and its March 11, 2014, decision to approve a Certificate of Appropriateness for a new detached garage and changes to the street facing fagade of the home at 4505 Arden Avenue based on the finding it was a rehabilitation to maintain the original 1926 home, not a demolition. Appellant Presentation Joyce Mellom, 4506 Arden Avenue, presented oral argument that 4505 Arden Avenue was a heritage preservation resource by virtue of its location in the Country Club district and construction between 1924 and 1944, being an early original Samuel S. Thorpe house. She stated her position that the Plan of Treatment that defined the Certificate of Appropriateness moved away from the specific goal of preservation of the existing historic house fagade and streetscapes. She requested an order of the Council to review and amend the Plan of Treatment to clarify the language and better protect the historic house fagade and streetscapes. Ms. Mellom commented on other extensive remodels within the Country Club district that had maintained historic house fagade and streetscape, such as 4511 Bruce Avenue. She urged the Council to carry on its tradition of preserving the City's history by ordering the HPB to review and amend its Certificate of Appropriateness guidelines, specifically relating to historic house facades and streetscapes. Ms. Mellom also asked the Council to. deny the Certificate of Appropriateness as it was not in compliance with the Country Club Plan of Treatment and the materials submitted indicate the entire house would be demolished. Respondent Presentation Scott Busyn, Great Neighborhood Homes, presented the request of Tim and Michelle Pronley of 4505 Arden Avenue and advised of neighbor support for the Pronley request. He described elements of the proposed upgrades to the front facade that would create a safer entrance and rear exterior addition that would be welcomed by the neighbors as it would blend seamlessly with the new architecture of the home. He stated this project would result in a beautiful rehabilitation similar to that of 4620 Mooreland. Mr. Busyn presented before and after pictures of 4620 Mooreland and stated 100% of its exterior materials were replaced, 80% of the structure was replaced, 50% of the foundation, and 100% of internal materials. He stated 4505 Arden Avenue would follow a similar process and abide by today's Building Code to assure structural integrity. Mr. Busyn asked the Council to deny the appeal of the Certificate of Appropriateness for Pronleys' project. Page 6 Minutes/Edina City Council/April 22, 2014 The Council noted that the information provided in the original application did not reach the level of proof the HPB was looking for so it was continued. Then it came back as a remodel application rather than a whole house rehabilitation application. The Council asked if this was a rehabilitation as approved by the HPB akin to 4620 Mooreland or a tear down. Mr. Busyn stated that deteriorated and unsafe materials would be replaced and the home remodeled per the plan presented but that he could not quantify at present how much of the home's original materials would need to be removed and replaced. The Council asked questions of Ms. Repya relating to National Register Designation for the Country Club district of 550 homes through the National Park Service. She indicated there was no other residential district within Edina that was given city design review of remodeling, demolition, or rebuilding. Ms. Repya affirmed the Council's conclusion that approximately 12,500 homes in the city could be demolished and rebuilt without design review. The Council referenced Preservation Consultant Robert Vogel's comments on the finding of staff and the majority of the HPB that the 4505 Arden Avenue project does not constitute demolition as less than 50% of the aggregate exterior surface area of the historic core of the house was proposed to be removed. Mrs. Repya clarified that the historic core of the house related to the 1926 original structure, differentiating from the attached garage and flat roofed additions added at a later period. The Council discussed the decision of the HPB and appeal. It was suggested that the additions were also historic as were all 550 homes within this district. With that collective identity, the issue was what changed the collective enough to eventually disqualify this district. Member Swenson introduced and moved adoption of Resolution No. 2014-43, Upholding the Heritage Preservation Board's Approval of a Certificate of Appropriateness for Changes to the Street Facing Fa4gade and a new Detached Garage at 4505 Arden Avenue, based upon the record submitted to the HPB and all testimony and submittals before the City Council. Member Brindle seconded the motion. The Council acknowledged that the HPB's Certificate of Appropriateness for the Country Club district did not hold to the Secretary of the Interior's standard as regulatory as the Plan of Treatment does not specify what (i.e., windows/doors) you could or could not move. The Council found the memorandum from Mr. Vogel to be the most persuasive and acknowledged that rehabilitation projects such as 4620 Mooreland were a great enhancement to the district. It was pointed out that allowing 4505 Arden Avenue to exist in its current condition would adversely impact adjoining and other properties. In addition, Mr. Vogel had indicated the issue was not the exact positioning of building elements but the combination of the elements that contributed to the district. In this case, all of the elements were present for a Tudor Revival. The Council agreed with the suggestion of Attorney Mattick that the motion refer to the record submitted, testimony received, and all submittals. Ayes: Brindle, Sprague, Swenson, Hovland Nays: Bennett Motion carried. VIMB. ORDINANCE NO. 2014-4 ADOPTED — ESTABLISHING A LOCAL LODGING TAX FUNDING FOR A CONVENTION / VISITOR'S BUREAU Mr. Neal reviewed the Council's past consideration to establish a local lodging tax to fund a Convention/Visitor's Bureau. Lori Syverson, Edina Chamber of Commerce President, advised of the Chamber's careful research and finding that Explore Edina could be used. She indicated that both domains would be purchased. Member Swenson made a motion to grant Second Reading adopting Ordinance No. 2014-4 Amending Chapter 20 of the Edina City Code Concerning a Local Lodging Tax. Member Bennett seconded the motion. Rollcall: Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VIII.C. EXPLORE EDINA, LLC AGREEMENT — APPROVED Mr. Neal presented terms of the agreement that would form and operate a Convention and Visitor's Bureau. He stated the City would retain 5% of the funds to address the funding gap of Edinborough Park caused by the lodging tax -triggered conversion of the current Public Facility Charge paid by Hawthorn Suites to a lower Page 7 Minutes/Edina City Council/April 22, 2014 per unit monthly charge. Member Swenson made a motion, seconded by Member Sprague, directing and authorizing the Mayor and City Manager to execute an Agreement by and between the City of Edina and Explore Edina. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VIII.D. RESOLUTION NO. 2014-42 ADOPTED —ACCEPTING VARIOUS DONATIONS Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Bennett introduced and moved adoption of Resolution No. 2014-42 accepting various donations. Member Brindle seconded the motion. Rollcall: Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VIII.E. SPORTS DOME, ARENA, OUTDOOR RINK BID PACKAGE ONE — AWARDED, BID PACKAGE TWO — AUTHORIZED Ms. Kattreh reviewed presented details of Bid Package One for the sports dome, arena, and outdoor rink project. She indicated the project budget for Bid Package One was $ 12,445,416 and the bids for Bid Package One and the 95% estimate totaled $12,223,639, reflecting a potential savings of $221,777. Ms. Kattreh reviewed the current project estimate and requested the Council award Bid Package One and authorize Bid Package Two for the remainder of the project: dome foundation, site electrical, landscaping, accessory building, storage building, and East Arena renovations. Mr. Neal stated at the time the Council authorized this project to move forward, he had indicated the estimated impact of the total tax level under either financing option was an increase of 5% to 7% of the annual debt service for this project. The estimated tax impact on a median home, based on the 2014 tax levy, was an increase of $60 to $75 per year. Mr. Neal stated last week staff worked with Ehlers to get information that was more precise on the proposed bond sale, current interest rates, and taxable values for 2015. It was discovered that the impact of a $16 million bond sale on a median valued home would be $52 per year. Concern was expressed relating to the intent to borrow funds as an HRA, resulting in no public referendum requirement. Member Swenson made a motion, seconded by Member Sprague, awarding Bid Package One. Ayes: Brindle, Sprague, Swenson, Hovland Nays: Bennett Motion carried. Member Swenson made a motion, seconded by Member Sprague, authorizing staff to advertise for Bid Package Two. Ayes: Brindle, Sprague, Swenson, Hovland Nays: Bennett Motion carried. VIII.F. FRED RICHARDS PARK DESIGN PROCESS — CONSULTING SERVICES PROPOSAL, SCHOENBAUER CONSULTING LLC —AUTHORIZED Ms. Kattreh presented staffs recommendation for a Reuse Study and visioning for a Master Plan for Fred Richards Golf Course that would be open and inclusive to all residents of Edina. Staff recommended approval of a professional consulting services contract with Schoenbauer Consulting, LLC. The Council noted that the City does not single out operating park budgets and that should not be done for Fred Richards Park. Ms. Kattreh advised the contract had been reviewed by Attorney Knutson and the intent of Scope of Services, A.2.c, was to include Pentagon Park in the conversation. Mr. Neal recommended gaining input from the Three Rivers Park District and Watershed District, which might also be funding sources. The Council supported a Citywide invitation to residents and near -by businesses as this would be a larger -sized park. Mr. Neal agreed this was important in recognition of the strong neighborhood turnout to assure all Page 8 Minutes/Edina City Council/April 22, 2014 were welcomed to participate. The Council asked that an invitation be mailed to residents from both the Parklawn and Greater Cornelia neighborhoods, within the geographic area from 77th Street to Highway 62 and France Avenue to Highway 100, It was also suggested that staff reach out to leadership at Cornelia Elementary School. The Council acknowledged this consultant had good experience in public engagement related to parks as well as park planning. Mr. Neal stated he had worked with this local consultant on a prior project and found the consultant did a wonderful job interacting with residents and created a project that residents supported. Member Swenson made a motion, seconded by Member Bennett, authorizing the consulting services proposal of Schoenbauer Consulting, LLC for a Reuse Study and visioning for a Master Plan for Fred Richards Golf Course. Concern was expressed that this action was premature as a Master Plan of Braemar should occur first to determine whether or not Fred Richards was needed. It was also questioned whether an open house process and a single site walk would offer adequate public engagement The Council requested multiple site walks at multiple times of day and in different weeks, multiple reporting meetings, and coordination with other regulating agencies. Mr. Mattick noted the agreement contained an hourly rate that would be charged for services beyond the proposal. Ayes: Bennett, Brindle, Sprague, Swenson Nay: Hovland Motion carried. VIII.G. BRAEMAR GOLF COURSE MASTER PLANNING PROCESS — APPROVED Ms. Kattreh presented staffs recommendation to hire consultants to prepare a Braemar Golf Course Master Plan and Storm Water Master Plan. It was anticipated the Braemar Golf Course Master Plan would take four • to six months to complete and cost $30,000 to $75,000 depending on the consultant selected. It was intended that the Engineering Department would assist with the selection of the Storm Water Master Plan consultant. That Plan was estimated to cost $50,000 to $60,000. Ms. Kattreh noted there was $50,000 in the 2014 Engineering CIP to pay for part of the Storm Water Master Plan. She stated staff recommended Option 2, creation of a Task Force. The Council discussed creating a hybrid option, agreed with the importance of Braemar meeting the needs of those who golf Fred Richards, and supported the Task Force option including a member of the golf community, whether or not an executive golfer. Mr. Neal recommended a Task Force comprised of five members as being the optimal group size to assure effectiveness. The Council discussed options for interviewing and selecting a Task Force and asked staff to design a public notice to place an open call for applications and to recommend a slate for interview. Ms. Kattreh was asked to provide a recommendation of groups for inclusion. Member Swenson made a motion, seconded by Member Brindle, approving a Braemar Golf Course Master Plan and Storm Water Master Plan process, utilizing staff suggested process 2., Task Force Selects Master Plan Consultant and Directs Process, subset a. to h., per selection of the Task Force as discussed. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VIII.H. AWARD OF BID — CONTRACT ENG 14-4 BIRCHCREST B NEIGHBORHOOD ROADWAY IMPROVEMENTS — AWARDED Mr. Millner presented project details and alternative bids for the roadways of Birchcrest Drive, Clover Ridge, Normandale Road, Porter Lane, Roberts Place, Rolf Avenue, Tingdale Avenue, Valley View Road, Wilryan Avenue, West 60th Street, and West 62nd Street. He recommended award of Schedules A and B as it cost $20,000 less, resulting in an 8% reduction in the estimated assessment. Mr. Millner advised of public comment and answered the Council's questions relating to public utilities that would be spot repaired as part of the project. The Council acknowledged that some residents support a concrete street; however, it would increase the assessment by $1,000 per property. In addition, wheel travel noise on asphalt streets was much lower than Page 9 Minutes/Edina City Council/April 22. 2014 experienced with concrete streets. Mr. Millner advised that the failure rate between concrete streets and asphalt streets was similar if properly maintained. He described the appearance of concrete streets, once patched, compared to the aesthetic of a new asphalt street. Mr. Millner pointed out the location of storm sewer improvements that would address drainage concerns. The Council noted resident concern relating to a more narrow street width. Mr. Millner indicated the City had used a 28 -foot face-to-face section for years. Member Swenson made a motion, seconded by Member Sprague, awarding the bid to the recommended low bidder, Palda and Sons, Inc. at $2,859,371.73 (Schedules A and B, bituminous option). Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. IX. CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE Mayor Hovland acknowledged the Council's receipt of various correspondence. IX. B. MINUTES: I. PLANNING COMMISSION, FEBRUARY 26 AND MARCH 12, 2014 2. ARTS & CULTURE COMMISSION, FEBRUARY 27, 2014 3. PARK BOARD, MARCH 11, 2014 4. VETERAN'S MEMORIAL COMMITTEE, JANUARY 17, 2014 S. ENERGY & ENVIRONMENT COMMISSION, MARCH 13, 2014 6. HERITAGE PRESERVATION BOARD, MACH 11, 2014 Informational; no action required. X. AVIATION NOISE UPDATE — Received XI. MAYOR AND COUNCIL COMMENTS — Received X11. MANAGER'S COMMENTS — Received X111. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 11:03 p.m. Respectfully submitted, Debra A. Mangen, City Clerk Minutes approved by Edina City Council, May 6, 2014. James B. Hovland, Mayor Video Copy of the April 22, 2014, meeting available. Page 10 To: Park Board From: Ann Kattreh Parks & Recreation Director Date: May 13, 2014 Subject: 2014 Park Board Work Plan Projects Action Requested: Discuss status of Park Board Work Plan items. A, �\ r • Inc ,wn • OR POR 1888 Agenda Item #: VI.E. Action ❑ Discussion ❑x Information ❑ Information / Background: At the January 14, 2014 Park Board meeting, the Park Board discussed prioritization of their 2014 Work Plan. As we enter the second quarter of 2014, it would be worthwhile to discuss plans for starting, delaying and/or prioritizing Park Board work plan items that have not started. Attachments: Park Board 2014 Annual Work Plan Park Board Minutes —January 14, 2014 City of Edina • 4801 W. 501h St. • Edina, MN 55424 v d D .t CD CD O W o s D n m N p `N° O o Cl)v D fD „ N N m o - -o rD O '* D 0 N � O m 0 0 O -Q (D 0 o m r'• � o 00 r+ O o z - Q7 rD 77 Q W O -Q 3 �� rD W O n a- Q°, m Q 3 a � m f77 -• �' N _ Q A O O < a� m rD O N m O _< C rD v W N' Z3 urT N v rr O CD Q.. 0 O Ln O o 3 N 13 :3m m Q � Q rD t- r•F N ON O Q� m iso O a Q m O mn -s + "a O O n EF..O c r�D D O �, r+ Ln � m Ln O fll 3 D N rr N Q 1+ ' m r�D rr o 0 (D m r) O o 3 c N rr �. m 0 n EL V) C Mm m O N N rr 00 O, rr m o =r; W � H C O O m n' CL FIT o Q � O C '* - .. 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ROLL CALL Answering roll call were Members Segreto, Deeds, Steel, Cella, Jacobson, Gieseke, Jones. Student Members present: Good, Johnson. Ill. APPROVAL OF MEETING AGENDA Member Segreto made a motion, seconded by Member Gieseke, to approve the meeting agenda. Ayes: Members Segreto, Deeds, Steel, Cella, Jacobson, Gieseke, Jones. Motion carried. IV. ADOPTION OF CONSENT AGENDA Member Cella made a motion, seconded by Member Gieseke, to approve the consent agenda as follows: IV.A. Approval of Minutes — Regular Park Board Meeting of November 12, 2013 Ayes: Members Segreto, Deeds, Steel, Cella, Jacobson, Gieseke, Jones. Motion carried. V. COMMUNITY COMMENT None. Vl. REPORTS/RECOMMENDATIONS VI.A. Veteran's Memorial Update Ms. Kattreh introduced Kristin Aarsvold, Recreation Supervisor, and Richard Olson, Chair of the Veteran's Memorial Committee. Ms. Aarsvold provided an overview of the history of the Veteran's Memorial Committee and noted that a contract has recently been signed with Elliot Design Build, an Edina firm who will also be providing some in-kind services in support of the memorial. Work has begun, and the goal is to have the opening ceremony in November 2014. In response to a question by Member Deeds, Ms. Aarsvold explained the'budget remains at $400,000. Mr. Olson explained further details about the budget, indicating the significant in-kind contributions which will significantly help that budget. Members Cella and Gieseke asked whether any money was paid to another artist. Ms. Aarsvold indicated $3,800 was paid to an artist in New York for a maquette. It was agreed to part ways with the artist and move on. She indicated there has been a learning curve in this process. It was challenging to find the right people to delegate tasks to, but now that they are in place, there is much more energy in the committee. Ms. Aarsvold explained the goal is to have all of the donations and funds in place by May 1, at which point they will be presented to the City Council for approval. That would allow for ground breaking shortly thereafter. Member Jones asked about the sculpture itself. Ms. Aarsvold indicated the sculpture will be in line with the design concept already approved by the Park Board. She invited anyone to attend the meeting on Friday morning where more details will be given. Ms. Jones stated she is a little uncomfortable approving this, not knowing what the actual sculpture will look like. Ms. Aarsvold indicated the committee members have worked extremely hard on the design over the past four years; she believes they want to stay with the eagle and the wreath and are committed to a very beautiful sculpture. Chair Steel indicated a good way for Park Board members to weigh in in the meantime will be to attend the Veteran's Memorial Committee Friday morning. Member Segreto noted the City Council will look at the final design, and so she is comfortable with their final approval. Ms. Kattreh indicated once the artist is selected, and the design is ready, the design of the eagle will be a focal point for the fundraising campaign. So the eagle will be a very public part of this process. Ms. Kattreh recalled the artist design contest, where a New York artist won the contest. Subsequently the committee looked at reducing costs, the first of which was to find a local artist who can best match the design that was approved. VI.B. 2014 Work Plan Ms. Kattreh asked for feedback from the Park Board on the priorities of the Work Plan. She noted work has begun on the strategic plan, but more work is needed early on in the year. Member Jacobson asked to join the subcommittee. Ms. Kattreh noted she would like staff to complete an inventory of the park system as well as an RFP for a potential consultant. The strategic plan is important, though it will be challenging with the heavy construction load in 2014. Member Deeds suggested selecting some peer and aspirational cities both locally and nationally to help set guidelines and planning. Ms. Kattreh concurred. Ms. Kattreh provided an update on the Arneson Acres Master Plan, noting staff is working with the Edina Garden Council, and plans are underway to hire a consultant for this plan. Ms. Kattreh explained the donors are interested in moving things along sooner rather than later. Member Deeds asked whether it makes more sense to place a moratorium on any changes to Arneson Acres, while the overall strategic plan is developed. Ms. Kattreh noted part of the Garden Council's concern is ensuring that the original vision of the donors is preserved, that it be a botanical garden. Member Segreto asked whether planning efforts can be put into Arneson Acres so their interests are not overtaken by the interests of golf and athletic fields. Member Cella agreed with Member Deeds that moving forward with an overall master park plan for Edina rather than carving out little pieces of the plan first. Member Segreto agreed about the process, while noting an overall plan does not lend itself to diversity in the parks. It was agreed the gifting documents for Arneson Acres need to be reviewed before proceeding. Ms. Kattreh reviewed cost recovery goals for enterprise facilities. She noted staff is wrapping up 2013 budgets right now. She would like to review this item during the summer of 2014 to provide staff adequate time to work on business plans for the next year. Chair Steel indicated that those serving on the strategic planning subcommittee should serve in this area too. Members Deeds, Steel, Segreto, and Jones asked to be included in this group. Ms. Kattreh brought up the next item of replacing playground equipment at Wooddale Park. She noted it is not a high priority for Park Board involvement, but she and Ms. Faus will continue communicating with the resident who was interested in fundraising. Ms. Kattreh briefly mentioned athletic field at Pamela Park, where work is already underway. There will be a working group for the shelter building at Pamela. The artificial field may be ready to play on in September. Ms. Kattreh asked about the Park Board's priority for Green Initiatives. Chair Steel indicated all extra resources should be dumped into master planning right now. The board decided to reach out to the Energy and Environment Commission to find out more about their current initiatives, as well as to approach the strategic planning table through the lens of Green Initiatives. Member Gieseke asked how boards typically exchange information. Ms. Kattreh responded there is a "typical" way of exchanging information; it could happen through conversations between staff or members, a joint meeting, or a report at the meeting. Member Deeds commented a lot of these secondary issues will tie into the strategic planning process, as there will be a lot of data -gathering on the front end. Member Deeds asked about the School Board's relationship with the Parks Department and the City. Member Cella stated it is something the School Board is very interested in partnerships, though there are several other ongoing studies at the School District. Ms. Kattreh noted staff meets regularly with the School District, and they know the city is interested in more partnerships. VI.C. 2014 Park Board Meeting Calendar Ms. Kattreh noted that in 2014 a few Park Board meetings have been moved to Monday, so she wanted to point those out for advance planning for the members. V11. CORRESPONDENCE AND PETITIONS None. VIII. CHAIR AND BOARD MEMBER COMMENTS Chair Steel thanked Joseph Hulbert and Dan Peterson for their service on the Park Board. Ms. Kattreh also expressed appreciation for their service during the last six years. IX. STAFF COMMENTS Ms. Kattreh made the following comments: February 18 has been designated as the joint Park Board work session with the City Council. The plan is for Ms. Kattreh to make a presentation to the City Council at 5 p.m. regarding naming and donations. The work session will begin at 6 p.m. This past weekend was the Winter Ice Festival as well as the Quinn's Cup, both of which were successful. Staff continues to work on the Sports Dome, and designs are underway for Pamela Park. A significant study is underway at Braemar Golf, and a public meeting will be held January 30 to discuss the future of Fred Richards Golf Course. Golf revenues were about $460,000 off for 2013. The sign-up process is underway for the Community Garden. X. ADJOURNMENT Chair Steel made a motion, seconded by Member Deeds, to adjourn the meeting at 8:24 p.m. Ayes: Members Segreto, Deeds, Steel, Cella, Jacobson, Gieseke, Jones. Motion carried. The meeting adjourned at 8:24 p.m. To: Park Board From: Ann Kattreh Parks & Recreation Director Date: May 13, 2014 Subject: Council Updates Action Requested: No Action is Necessary. Information / Background: o e ORPOA�` 1888 Agenda Item #: VILA. Action ❑ Discussion ❑ Information 0 Please see the City Council Updates from their April 22 and May 6 City Council Meetings. City of Edina • 4801 W. 50th St. • Edina, MN 55424 To: Park Board From: Ann Kattreh Parks & Recreation Director Date: May 13, 2014 Subject: Other Correspondence Action Requested: No action is necessary. Information / Background: �,9ZNA"0 �l • ��C tw9 • oRroxr ieea Agenda Item #: VII.B. Attached are correspondence received since the last Park Board meeting. City of Edina • 4801 W. 50th St. • Edina, MN 55424 Action ❑ Discussion ❑ Information May 5, 2014 Dear City Council and City Manager: It*has come to my attention that City Manager, Mr. Neal intends to ask the Council to endorse his position that Parks Director Kattreh not put the Grandview Redevelopment matter on the Agenda for the next Park Board meeting. Given the explicit direction to participate in the creation of indoor and outdoor public park facilities at the Public Works site that we have received from Council, Mr. Neal's intention confuses me. I believe that the Park Board has received both direct and indirect authorization to participate in the Grandview implementation strategy, as follows: The April 17, 2012 Council minutes include the Park Board in its prescription for the next steps in implementing the Grandview Framework.' The 2013 Park Board Work Plan, approved by Council, directs the Board to address the Grandview Area Plan as part of its Comprehensive Needs Assessment and Strategic Plan.2 While this work has not yet been completed due to an overloaded 2013 agenda, the strategic plan remains a top priority of the Board, and the public facilities in the Grandview area are, an important component of that plan. There had been no discussion, by either the Park Board or City Council to take Grandview out of the Strategic Planning process and off the Park Board 2014 Work Plan. Who decided to do this? Advising City Council on community building(s) and parks at Grandview3 is consistent with the missions of the Park Board and of the Parks and Recreation Department, as noted in their guiding documents.4 The Community Advisory Team, tasked with ongoing implementation of the Framework includes a seat for a Park Board member, to serve as liaison between the CAT and the Park Board. Several sections of the Parks Chapter in the Comprehensive Plan specifically state policy with respect to keeping and acquiring more public land. There is one policy that is repeatedly stated nine times throughout the Plan. This is singular and significant in that no other policy receives such emphasis in the entire Comprehensive Plan. This policy states: "Do not sell any park and/or open space property currently owned by the City of Edina. An exception to this policy might include a property exchange for land of equal or greater value that is determined to be in the best interest of the community." Additional Comprehensive Plan Parks Policies state: "As population density increases (commercial and/or residential), secure additional property as needed for park land and/or open space to serve that population. " "Actively seek a location and funding source to provide more indoor exercise facilities within the next five to ten years." Rather than put a gag order on the Park Board to prevent us from discussing Grandview, I would hope that Council and staff would welcome our participation in the process. The public works site is a public resource, and the Park Board is uniquely suited to provide analysis and advice regarding the City's unmet needs for public facilities in this area. Just last month a group of residents told the Park Board that they thought that the City's planning processes for public recreational facilities were less than transparent. I seek to make sure that we do not have to listen to those same accusations again. Respectfully submitted, Ellen Jones Vice Chair, Edina Park Board ' April 17, 2012 Edina City Council Meeting Minutes: "The Council addressed the issues raised during public testimony, noting the intent was not to remove parking or force redevelopment of private land. Council consensus was reached on the following: Planning Commission to address zoning use changes; Park Board to address community needs, use of public spaces and civic building programming, which would drive building design; and, Transportation Commission to address signalization at Interlachen and Vernon Avenue, bicycle and pedestrian options, need for a better pedestrian crossing of Vernon Avenue from west to east, and potential of a park and ride facility to address challenges for those using the bus. The Council acknowledged work remained on these areas including the need to address impacts to the Comprehensive Plan and Guide Plan and to conduct a survey on how well this process had worked. Member Bennett expressed concern that although some Steering Committee members favored allowing taller buildings to be built in the District, the public had not been invited to comment on taller building heights during the public comment period and that all of the images presented to the public during the comment period had depicted building heights of six stories or less, consistent with the existing Comprehensive Plan. The Council extended its appreciation to Steering Committee members for their contribution." 2Park Board 2013 Annual Work Plan: "Strategic Planning with a comprehensive needs assessment, Target Completion Date: Ongoing. Park Board Duties: Serve on work groups and committees with consultant, staff and residents to assess needs and appropriately align policies, facilities, programming and financial and personnel resources with our mission and vision. This study could also encompass the City Council's actions on the Grandview Area Plan." 3GrandView District Development Framework approved by Edina City Council April 17, 2012: "Create a place with a unique identity announced by signature elements like: A central commons on the Public Works site with indoor and outdoor public space that connects the civic cornerstones of the District and serves the neighborhood and community needs" "For GrandView, the public works site provides a unique and singular opportunity to create a major new public realm amenity that will add interest to the area for all stakeholders, value to real estate, and provide a signature gathering place in the heart of the District." "GrandView Commons: GrandView Commons includes GrandView Crossing, GrandView Green, and a new community/civic building" "What/Who Populates the Commons? Social interaction, Exercise and Fitness, Classroom, Teen Activity, Banquet and Reception, Food Prep/Community Oven, Retail/Incubator History/Interpretive, Performing and Visual Arts, Meetings." 4Park Board Mission: "We create parks, facilities and programs to foster a healthy, inclusive community. We accomplish this through creative leadership, collaborations, environmentally sustainable practices, and the responsible use of available resources." From: Deb Mangen Sent: Friday, February 07, 2014 9:44 AM To: Ann Kattreh Cc: Joni Bennett (jonibennett12(-Ocomcast.net) Subject: FW: Edinborough Park and dog park fees Please forward to Park Board per Member Bennett's request Debra Mangen, MMC, City Clerk { 4 952-826-0408 1 Fax 952-826-0390 r wlfi DMangen(a-EdinaMN.govI www.EdinaMN.gov ...For Living, Learning, Raising Families & Doing Business From: Joni Bennett[mailto:ionibennettl2@comcast.net] Sent: Friday, February 07, 2014 5:30 AM To: Deb Mangen Cc: Ann Kattreh; Scott Neal Subject: Edinborough Park and dog park fees Good Morning, Deb - Would you please share the emails below from Edina resident Mary Stanton with City Council and Park Board members? Thank you - Joni Bennett jonibennettl2@comcast.net comcast.net 952-927-0661 Begin forwarded message: From: "Russ Stanton" <rstanton5pcomcast.net> Date: February 5, 2014 9:47:58 AM CST To: <lonibennett12(a.comcast.net> Subject: Two concerns Good Morning, I have two concerns about the City of Edina. One is the high fees for Edinborough Park. Currently, the park charges $7.51 (including tax) per child/adult to use the indoor park. Alternatives are a punch card for ten visits/people for $60 plus tax or a season pass for $85 for one person. The park is located in the southwest corner of Edina where a concentration of low income families live. Some of these families have more than one child. The fees for Edinborough's indoor park are very expensive for a couple hours of exercise and recreation for families. Healthy children need to get out of apartments and townhouses for healthy activites, and an indoor park is especially needed during the winter and rainy spring and autumn days. Edina's outdoor parks are free, so why not the indoor park? I am also concerned that the high fees are another subtle way of segregating the population of Edina: people of color and low income from white upper-class residents, a form of institutional racism. I would very much appreciate having the city council research this issue. Why does the park need this money? ( In the late 1980s I took my children there and did not have to pay. )Where does the money go? How much of the fees are necessary for the running cost of Edinborough Park? What are other ways the park can finance itself? Although the YMCA is also in the area, does it have the same times for similar equipment, and how do its fees compare to Edinborough? My second concern is about charging people to use off -leash dog parks. Bloomington has an 125 -acre of- leash park which is free to any human and his/her dog who is licensed in the city where it lives. This park has water and a hose for the dogs to be washed after swimming in its pond as well as for giving thirsty dogs fresh water. This park is extremely well maintained. Why does Edina have to charge a fee for its off -leash dog parks? Even though I walk my dog at least a mile every day, he is much happier when he can run for a half hour or more a day. Thank you so much for considering my concerns. I look forward to hearing back. Mary Stanton 952 941 2486 p.s. I enjoyed chatting with you last evening. Thank you very much for being interested in my concerns. From: "Russ Stanton" <rstanton5(cD_comcast.net> Date: February 5, 2014 10:20:40 AM CST To: <ionibennett12(a.)comcast. net> Subject: Correction Joni, had a typo on my email. The Bloomington off -leash dog park is 25 acres, not 125! Mary Begin forwarded message: From: "Russ Stanton" <rstanton5(cD_comcast.net> Date: February 5, 2014 9:52:32 AM CST To: <ionibennett12(a_)comcast.net> Subject: P.S. Joni, The web site for the Bloomington off -leash dog park has a section about myths. I have copied one for you. Its web address is http://bloomingtommn.gov/main top/2 facilities/rec facility/offleash/offleash.htm?r=us Myth #5 It's too expensive. Untrue. Aside from initial start-up costs to pay for fencing, signage, and amenities such as trashcans, it costs very little to maintain the areas. Unlike softball fields or hockey rinks, off - leash areas require very little maintenance beyond trash removal, occasional mowing or snow removal. It has been proposed that a modest increase in dog licensing fees would pay for any maintenance costs. In fact, making off -leash areas a benefit of dog registration would lead to more dog registrations and increased revenue for the city. The reality: Off -leash areas are a great neighborhood gathering places. Experience shows that off -leash areas build strong neighborhoods and communities. Crime has decreased in many cities near the off - leash areas and people who normally would not talk to each other will start conversations when a dog is there to break the ice. So neighbors get to know each other, friendships are made and romances can even bloom! • Janet Canton �rom: Ann Kattreh Sent: Tuesday, May 06, 2014 1:40 PM To: Susan Faus; Janet Canton Subject: FW: Braemar FYI Ann Kattreh, Parks & Recreation Director 952-826-0430 1 Fax 952-826-0385 AKattreh(@EdinaMN.gov I www.EdinaMN.gov ...For Living, Learning, Raising Families 5: Doing Business From: Lynette Biunno On Behalf Of Edina Mail Sent: Tuesday, May 06, 2014 11:04 AM To: Scott Neal; Ann Kattreh Subject: FW: Braemar Good morning, This message has been forwarded to the Mayor and Council members, Scott Neal and Ann Kattreh. Lynette Biunno, Receptionist 952-927-8861 1 Fax 952-826-0389 t � Ibiunno(DEdinaWgov I www.EdinaMN.gov Far Living, Learning, Raising Families & Doing Business From: Diana Middleton[ma ilto:diana.middletonCTOcomcast.net] Sent: Tuesday, May 06, 2014 9:20 AM To: Edina Mail Subject: Braemar Not a resident but live near in West Bloomington by Bush Lake .... and a golfer. Late in the process but astonished. And league play began yesterdaywith nothing but FURIOUS fellow players. I play in two leagues at Braemar and expect more negativity tomorrow as my other league begins. I learned that the staff has been cut. Nice guys like Todd Anderson. And the mood in the club ... OMG... downer! And people do not take kindly to letting go long time employees... just not MN nice and especially well liked staff. So I joined Dwan in Bloom ington...given this latest fiasco. I guess I don't care what happens but I am a "money person" in my career, and was a Director at a public agency so understand—get the consultant to give you the outcome that you already knew you wanted. O 1 see a league with 50 members... diminishing... and maybe 15 people golfing yesterday. Somebody needed to ask the baseline -money -stream (aka leagues) what they think is missing at Braemar. FEW would say a fancy golf club. Many of us left private clubs to come to public b/c the fancy club concept is a dying breed. ,c appears that people making decisions should NOT be making decisions about what is normally private sector ... a golf course. And maybe ...look to Bloomington's Dwan... love the course and process. And if you were firing some people at Braemar and were looking for names ... you missed a few who are less than congenial ... imo. But in golf ... there are options and my money will be redirected to Dwan. Does not sound like this was an "open process" and my fellow golfers say that there will be many people voted out next election. Diana Middleton PS ... what is with the stupid bike lanes messing up France? Same team make that decision too? Fred Richards Golf Course Correspondence (From to April 17, -April 22, 2014) Sixth set of emai/s/correspondence N NNN NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN From: Patty fmailto:pastang@comcast.net] Sent: Tuesday, April 22, 2014 5:41 PM To: Edina Mail Subject: Fred Richards property Hello Council Members, I have to write to let you know my concerns about tonight's agenda item concerning the repurposing of the Fred Richards Golf Course property. I feel like we are back to square one with City staff hiring a consultant for the job without bidding out the job and getting plans from at least 3 consultants so plans can be carefully gone through with costs and needs being taken into account. This is reminiscent of staff's proposal to close The Fred with out showing any alternative ideas or even including The Fred in the master plan for golf enterprises. We were told Scott Neal has worked with this consulting firm before and just wanted to give the business to them so the project apparently doesn't have to go through a bidding process. As a homeowner on the course, I already feel defeated and the process supposedly hasn't even begun yet. It' so disappointing that I couldn't even bring myself to write this email for the last couple of days. You probably won't see many concerned citizens at tonight's meeting (please don't misread that as we are not concerned or don't want to be a part of the process Councilwoman Bennett)- there is no time for public input and the item comes at the end of the agenda so another late night for regular citizens. Please consider moving public items to the top of the agenda at least some of the time. I know we had several senior citizens who desperately wanted to be heard and take part in the process to Save The Fred and they said it was really hard for them to sit so long and be out so late. Sincerely, Patty Stang NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNfVNNNNN From: Laura Hotmail Account[mailto:laura196511(dhotmail.com] Sent: Tuesday, April 22, 2014 5:00 PM To: Lynette Biunno Subject: RE: Fred Richards Park Design It is outrageous that a project of this size is not put of for a proper bidding process. Qualifications and price could be compared. This project is not unique enough to avoid the requirement for public bidding. This consultant has a prior relationship with Scott Neal, that does not mean the consultant will understand neighborhood concerns. Please deny staffs request for this consultant. Thank you Laura Schleck From: Ibiunno@EdinaMN.gov To: laura196511(@hotmail.com Subject: Fred Richards Park Design Date: Tue, 22 Apr 2014 18:35:09 +0000 Laura, I made the motion to start the process to design a new park. As part of that request I asked Scott Neal and Ann Kattreh to come back with in 30 days with a process for re planning the Fred space. As part of that we asked that is be a process that was inclusive of the neighbors from the very beginning and have a time line that was transparent from the start. I am glad that our city manager Scott and Ann have found a consulting company that understands neighborhood concerns. We do not normally go to RFP for this kind of work. What I have heard from the Fred neighborhood is a concern over not knowing what would be in the Fred space other than the Three Rivers Park bike path. A number of emails have been sent from the neighborhood wanting to be part of this re planning process. Sincerely, Ann Swenson NNNNNN.....NNNNNNNNNNNNNNNNNNNNNNNNNNNN From: XWithers(abaol.com [mailto:XWithers(abaol.com] Sent. Tuesday, April 22, 2014 12:24 PM To: Edina Mail; info(a)savethefred.org Subject: Profitability of the 3 Privatized Golf Courses in Des Moines Dear Council Members & Save The Fred: Des Moines has privatized three municipal golf courses --all three seem to be 18 -hole courses The three courses are Grandview, Waveland and A. H. Blank. Per the contracts, which have been forwarded to me, the City of Des Moines receives 15% of gross receipts from the concessionaire for Waveland and 8.5% to 10% of gross receipts for Grandview and A. H. Blank (indexing method in the contract determines the percent of gross for each of the two). The term of the contracts: 1/15/2010 to 1/15/2019, renewable every four years. The contracts are 36 to 54 pages in length, respectively. In an earlier Des Moines Register article, the City spokesman, Ben Page, Director of Park & Rec, indicated that the City has been receiving an annual check approximating $600,000. The City pays nothing for maintenance and development on the three courses --the responsibility of such is in the contractual relationship with the concessionaire. In aggregate, the three courses do about 90,000 rounds annually, per my conversation with the DM Park & Rec Manager responsible for golf operations, Matt Salvatore. Thus each might do 30,000 rounds averaged. This compares to 18,123 (average of last three years) for Fred Richards and 16,542 for the Braemar Executive Course. (Fred rounds averaged +9.6% more than Braemar Exec during the last three years.) Why pay for a Park when the City can establish a profit -center (operating privately and profitably with management independent of the Braemar operation)? Hard to figure.... Dennis D. Withers 4504 Sedum Lane Edina N N NN N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N NNN From: Laura Hotmail Account [mailto:laura196511(abhotmail.com] Sent: Tuesday, April 22, 2014 9:20 AM To: Edina Mail Subject: Please defer or deny staffs request to approve the . Fred Richards Park Design Process — Authorizing Consulting Services Proposal, Schoenbauer Consulting, LLC. Please pass this email onto the City Council members and the Mayor: Please defer or deny staffs request to approve the . Fred Richards Park Design Process - Authorizing Consulting Services Proposal, Schoenbauer Consulting, LLC. Once again, without any input from the community on the process, a bid is being recommended by staff. I only know that is item is on the agenda for the 4/22/14 meeting because I went on the city website and looked at the agenda. The city is creating such a process of distrust when citizens don't know what is happening 100 yards from their home unless they happen to go the the city website, navigate to the correct page and look at the agenda. I don't know how staff could have sent out the request for bids, received the bids, reviewed and interviewed the bidders this quickly. This feels like Scott Neal will approve bids only from his friends, and not approve what is best for Edina. I would like to see the request for bids that was sent out, and who it was sent out too. Can someone please respond with that information. Thank you Laura Schleck 7408 Kellogg Ave. NNN NNNNNNNNNNN N NNNNNNNNNNNNNNNNNNNNNNNN From: Marie Sullivan [mailto:mariesullivan87(abgmail.com] Sent: Thursday, April 17, 2014 5:34 PM To: Edina Mail; ann swenson; Josh Sprague; Joni Bennett; Mary Brindle (Comcast); Cary Teague; Scott Neal Subject: How to "Move on" from Fred Richards debate Dear City Officials, Attached is a letter hoping to add explanation to why it is very difficult for residents to "move on" from the Fred Richards golf course dilemma. Again, I'd like to thank you for your time. Sincerely, Marie Sullivan Councilman Sprague, Thank you for replying to my email. I apologize if I have my facts wrong. My neighbor believes she was misrepresented in the paper and I would not want to contribute to more of that. But we cannot yet "Move on", as you suggest. With so much inaccurate information out there, we need clarification. We also need to repair trust so we can move on together. Mr. Sprague, you were elected to the council because you put a lot of time and energy into malting sure that 70th street residents got to decide how to re -design the street. People thought you would make a good council member because they believed you supported neighborhood involvement and the value of stakeholder input. Yet now, as we face a change that greatly impacts our neighborhood and home values, you are not giving us the same rights, respect and consideration you fought for in your neighborhood. Perhaps because you were so publically seen as someone who went all out for inclusion, residents expect you to support them when their neighborhoods face changes. Regarding the Fred Richards issue, you suggest we need to "Move on." But I don't think you would have put up with the city telling you how it was going to re -design 70th street without your input, and if you didn't like it, having them tell you it's time to "Move on." If a City's decision is right on merit, then the city should not be afraid to openly discuss the decision early on with the stakeholders. If you are tired of hearing us complain, remember that residents complain mainly because they view a change as being very harmful to them. If you believe closing Fred Richards is not harmful to our neighborhood, then you owe it to us as an elected official to show residents how it is not harmful. We bought homes here thinking the golf course was here to stay. I don't think we should be expected to simply go along with the decision to tape away an amenity that enhances our neighborhood to support one that enhances another neighborhood. Neither should we allow a decision as to how the land will be used in the future to be • made without our input. (Especially when others with power and bargaining strength such as developers and athletic boosters are involved.) To make this decision without including us in the process shows a lack of respect for us and our home values. We most certainly have a right to hear the real reason the golf course is being closed. We most definitely have a right to decide how that land is used and be given ample opportunity to help you understand the impact this land's use has on our immediate neighborhood. Please understand that we already deal with so much freeway and airplane noise. We do not need more noise from yelling and screaming and whistles from athletic facilities. The golf course was a perfect, peaceful buffer for our neighborhood. Also, our neighborhood currently benefits from low traffic volume due to our closed in area with few outlets. We love this notable and valuable asset! It is an important buffer to our neighborhood! We are understandably very concerned that on top of losing the golf course, we might have to put up with more traffic and parking issues if athletic fields are installed. In order for us to trust the city government, we need to see by its actions that it respects and represents our point of view enough to work with us. We also need the facts to be explained. I think the City erred in not being forthcoming and open and inclusive. A precious gem in our city's jewel box is that we offer a quiet, suburban neighborhood so close to downtown Minneapolis. If we allow over -development in areas like Pentagon Park to build dense and tall, we create a man-made tsunami of buildings that imminently encroaches on our suburban island, devouring a very unique and rare asset. If people want urban, they can get it elsewhere. Please be very careful not to destroy a most unique attribute! If we look forward, but not forward enough, we could irreparably wipe out something very valuable. I think that sometimes before we can move on, we have to be willing to first go back a step or two and take the time to clarify information and correct misconstrued perceptions. I hope that the city will make sure it treats our neighborhood fairly and with respect going forward. There is still time to mend fences and fix mistakes. It would be so nice if we could all move on together in a cooperative and trusting manner. Thank you. Sincerely, Marie Sullivan From: Sprague, Josh[ma iIto: joshspra.gue(&edinarealty.com] Sent: Thursday, April 17, 2014 6:51 PM To: 'Marie Sullivan'; Edina Mail; ann swenson; Joni Bennett; Mary Brindle (Comcast); Cary Teague; Scott Neal Subject: RE: How to "Move on" from Fred Richards debate Marie: I honestly appreciate your continuing to reach out on this issue, although, as before, I believe there are still many inaccuracies in your letter about both me and the process. The "real reason" for closing the golf course is reflected in the copious staff reports and discussion we had on the dais. The tenor of the debate was sullied by the misbehavior of a few residents who used tactics we never, ever used on 70th during our organizing work there. It was a more compressed decision timeline than 70th, that is for sure, and I understand how that could impact feelings about the final outcome. In the end, the Council as a body, in conjunction with our staff and park board, decided to move forward with this time -sensitive decision to close the Fred. And now the current reality is that we need to plot out what park amenities should exist on this beautiful piece of land to best meet our community needs while minimizing any unreasonable impacts to the adjacent neighborhood. I would not have made this decision if I was not 100% clear in my heart that it was the right thing to do, long-term, for all of my constituents. I still retain that belief in moving forward on the park planning process. I am happy to sit down with you for coffee anytime to clarify some of the points you bring up in your letter— in fact I invite you to come over anytime to my home —I'm just down the street! I am also happy to hear from you and others about their vision, and their concerns, regarding the future park uses as well. I hope we can do this in a more respectful, and civil, manner than what has taken place heretofore. Warmest regards, :: Js josh sprague, realtor edina realty 6800 france cell/text 612.501.0252 http://ioshsprague.com To: Park Board From: Ann Kattreh Parks & Recreation Director Date: May 13, 2014 Subject: Veteran's Memorial Committee, March 21, 2014 Minutes Action Requested: No Action is Necessary. Information / Background: Agenda Item #: VII.C. Action ❑ Discussion ❑ Information 0 Attached are the approved minutes from the Veteran's Memorial Committee meeting held on March 21, 2014. City of Edina • 4801 W. 50th St. • Edina, MN 55424 MINUTES OF THE REGULAR MEETING OF THE VETERANS MEMORIAL COMMITTEE HELD AT CITY HALL March 21, 2014 7:30 AM 1. CALL TO ORDER Chairman Olson called the meeting to order at 7:30 a.m. ll. ROLLCALL Answering roll call were Members Benson, Cardarelle, Christiaansen, Currie, Elliott, Kojetin, Olson, Reed, and Schwartz. Staff in attendance: Kristin Aarsvold, Edina Park and Recreation Department Supervisor, and Dick Crockett, Edina Community Foundation Others in attendance: None. 111. APPROVAL OF MEETING AGENDA The agenda was approved as presented. IV. ADOPTION OF CONSENT AGENDA A. Approval of the January 17, 2014 Veterans Memorial Committee Meeting Minutes. Motion by Member Kojetin and seconded by Member Benson to approve the meeting minutes from the January 17, 2014 meeting as presented. Ayes: Christiaansen, Currie, Elliott, Kojetin, Olson, Reed, and Schwartz. Motion carried. V. DISCUSSION ON MEMORIAL SCULPTURE Member Benson and Member Reed reported on changes made to sculpture design to avoid copy write issues with the previous design. Assisting in designing concepts was Member Currie. Two design concepts were presented by Member Benson, one depicting an eagle presenting the flag on top of the granite base and one depicting an eagle on top of a patriotic banner. Member Schwartz made a motion to approve the design concept of the eagle presenting the flag; motion was seconded by Member Benson. Ayes: Christiaansen, Currie, Elliott, Kojetin, Olson, Reed, and Schwartz. Motion carried. Vl. DESIGN UPDATES Member Elliot reported the permit has been submitted to the Minnehaha Watershed District, he is waiting for a formal response but feedback has been good. Member Elliot made the following reports: • Bachman's completed the landscape design; he will be in further contact with the Edina Garden Council on plant donations and in-kind labor for planting. • Verbal in kinds commitments have been made on several project items such as handrails, excavation, pavers, walkways, asphalt. • Member Olson showed a spreadsheet of the Project Overview and will send to all members. Member Christiaansen suggested LED lighting for long term savings. Aarsvold said the Crime Prevention Fund may have some funds available for lighting. Member Olson will follow up with Kraus -Anderson on any possible in-kind services or donation. Member Reed asked that the committee be involved in final decisions related to handrails, railings, flag poles and benches. Member Elliot agreed that final decision will be made by the group when the time comes. Member Elliot asked that all committee members who have contacts with possible in- kind donors, those in the trades contact him to ensure we are coordinating efforts. Member Elliot suggested an in-kind contract be developed to have written agreements versus verbal agreements. Aarsvold stated she can look into any contracts the city may use. Vll. FUNDRAISING Member Olson reported that 43 donors have given $105,657. Dick Crockett reported the Edina Community Foundation submitted a grant to the Outdoor Legacy Fund for $20,000. Member Olson asked that all committee members attend the hearing on the bonding bill on March, 25 at 8 a.m. in room 200. Representative Ernhardt and Senator Franzen requested funds for the memorial. Member Elliot suggested using a thermometer graphic to show the in-kind and the monetary donations side by side with what is left to raise. B. MARKETING Member Olson reported that he will be meeting with Jennifer Bennerotte Communications Director with the City of Edina to work on a letter to the veterans on the mailing list for the 4t" of July Parade. Member Olson stated he would work on an article to the Sun Current on the progress of the memorial. X. ADJOURNMENT Meeting adjourned at 8:55 a.m.