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HomeMy WebLinkAbout2014-11-10 Park Board PacketAGENDA CITY OF EDINA, MINNESOTA PARK BOARD MEETING Monday, November 10, 2014 7 p.m. *This meeting will be televised* CALL TO ORDER II. ROLL CALL III. APPROVAL OF MEETING AGENDA IV. ADOPTION OF CONSENT AGENDA A. Approval of Minutes — Regular meeting on October 6, 2014 V. COMMUNITY COMMENT During "Community Comment, " the Park Board will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board Members to respond to their comments tonight. Instead, the Board might refer the matter to staff for consideration at a future meeting. VI. REPORTS/RECOMMENDATIONS A. Golf Course Projects Update B. Staff Recommended 2015 — 2019 Capital Improvement Plan C. Redevelopment Planning for Former Public Works Site Update D. Community Needs Assessment Study E. Park System Strategic Plan Update VII. CORRESPONDENCE AND PETITIONS A. Council Updates B. Other Correspondence C. Veteran's Memorial Committee, June 20, 2014 Minutes and August 29, 2014 Minutes VIII. CHAIR AND BOARD MEMBER COMMENTS IX. STAFF COMMENTS X. ADJOURNMENT The city of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something, please call 952-927-8861 72 hours in advance of the meeting. �J MINUTES OF THE REGULAR MEETING OF THE EDINA PARK BOARD HELD AT PUBLIC WORKS FACILITY MULTIPURPOSE ROOM Monday, Oct. 6, 2014 7 p.m. 1. CALL TO ORDER Chair Gieseke called the meeting to order at 7:01 p.m. 11. INTRODUCE STUDENT MEMBERS Chair Gieseke introduced Asef Chowdhury and Graham Colwell to the Park Board as the new student members. Mr. Chowdhury and Mr. Colwell explained their choice for being on the Park Board. 111. ROLL CALL Answering roll call were Members Gieseke, Greene, Jones, Jacobson, Segreto, McCormick, Steel. Absent: Members Cella, Deeds, Downing. Student Members present: Chowdhury and Colwell. IV. APPROVAL OF MEETING AGENDA Member Steel made a motion, seconded by Member McCormick, approving the meeting agenda as amended to switch Item VII.F. (Grandview Update) with Item VILD (2015 Park Board Work Plan). Ayes: Members Gieseke, Greene, Jones, Jacobson, Segreto, McCormick, Steel. Motion Carried. V. ADOPTION OF CONSENT AGENDA Member Segreto made a motion, seconded by Member Steel, approving the consent agenda as follows: V.A. Approval of Minutes — Work Session Tuesday, Aug. 11, 2014 at 5 p.m. Ayes: Members Gieseke, Greene, Jones, Jacobson, Segreto, McCormick, Steel. Motion Carried. V.B. Approval of Minutes — Work Session Tuesday, Aug. 1 I, 2014 at 6 p.m. Ayes: Members Gieseke, Greene, Jones, Jacobson, Segreto, McCormick, Steel. Motion Carried. V.C. Approval of Minutes — Regular Meeting on Aug. 1 1, 2014 Ayes: Members Gieseke, Greene, Jones, Jacobson, Segreto, McCormick, Steel. Motion Carried. VI. COMMUNITY COMMENT None VII. REPORTS/RECOMMENDATIONS VII.A. Arden Park Sidewalk Addition Ms. Kattreh informed the Park Board that the Arden Park D Neighborhood Roadway Improvement Project is planned for construction in 2015. Engineering staff is developing the project's engineering study. The City Council will review the final engineering study and determine if the project will move forward at a special meeting on Dec. 9, 2014. Ms. Kattreh indicated Toby Muse, Project Manager from SEH was at the meeting to give a presentation to the Park Board. Mr. Muse presented the Arden Park Sidewalk Addition plans to the Park Board. Chair Geiseke asked for a definition of a grass swale. Mr. Muse explained a grass Swale is a strip of grass that filters water before it gets to a body of water, such as Minnehaha Creek. Member Jones asked how temporary the storage area is. Mr. Muse stated the main part of the building will be used during the peak construction season for one year and will be restored to what it is today. Member Segreto stated Minnehaha Boulevard becomes a speedway at certain times of the day and she was not sure if they wanted to widen it. Mr. Muse stated the boulevard will actually be made skinnier in some areas, which will slow down the speed. Member Segreto wanted to know where a crossing will be to allow canoers to cross Minnehaha Boulevard. Mr. Muse showed on the drawing where there will be an alligator crossing. Member Jones wondered if the sidewalk will be constructed as a boulevard or street sidewalk. Mr. Muse indicated it will be a street sidewalk. Member Jones asked if all of the trees will need to be cut down to make a path. Mr. Muse showed on the plans where brush will be removed. He noted they are going to try to avoid any tree removals. Member Steel asked if this will be maintained like a sidewalk. Mr. Muse understood it would be maintained by the city. Member Steel stated the city is strapped to repair and maintain the current paths and she wondered how the city will continue to maintain sidewalks and paths. Mr. Muse stated this was discussed at an open house and was indicated the city and residents would need to maintain the sidewalk. It is initially paid for by the PAX Funding to get put in and then up to the city to maintain. Member Segreto made a motion, seconded by Member McCormick, to approve the Arden Park D Neighborhood Roadway Improvement Project as proposed. Ayes: Members Gieseke, Greene, Jones, Jacobson, Segreto, McCormick, Steel. Motion Carried. VII.B. Fred Richards Vision Plan Ms. Kattreh informed the Park Board that on April 22, 2014 the City Council retained Schoenbauer Consulting, LLC to undertake a repurposing vision study for Fred Richards. The main goal of the first step is to establish the parameters for "highest and best public use" of the property, which will be used to guide development of a detailed master plan. If the Park Board recommends and the City Council approves the vision plan, the next step would be to engage a firm to complete a detailed master plan for the park. Mr. Schoenbauer made a presentation to the Park Board. Member McCormick asked where the public access to the park will be located. Mr. Schoenbauer showed on the drawing the public access and noted they are trying to respond to the neighborhoods concern with parking and vehicles in the neighborhood yet still giving them access to the area. Ms. Kattreh noted the Park Board should get a good look at the 9 -Mile Creek Trail and the routing through it. Member McCormick asked if the total project costs included the buffering and ponding. Mr. Schoenbauer indicated the buffering would be included but there needs to be further discussion with the city regarding the ponding and there would be additional costs. 2 Member McCormick wondered how the developer can start on the plans that include the ponding if ponding is not included in the cost. Mr. Schoenbauer stated if the city were to jump into the detail Master Planning that could be one of the first things that is dealt with. If the timeline works with Three Rivers then it could be set for development next summer. Member McCormick noticed there was a lot of interest in winter activities in the park and she wondered what the recommendation would be. Mr. Schoenbauer stated the existing building can be used as a warming house with skating on the ponds, there could also be cross-country skiing and snowshoeing in the park. Member McCormick asked what some of the ideas were for the existing clubhouse. Mr. Schoenbauer indicated it could be transitioned to a multi -functional space but they should look at this as a part of the entire area and include it in the flow of the park. He noted exterior treatments can be done on the clubhouse to transition it to a park use. A resident stated he has a concern about the noise if the clubhouse was to transition into a rental area for activities and festivities. If used as a rental area the noise would be directed towards the neighborhood and he suggested the Park Board think about this. Member Jones wondered if Mr. Schoenbauer could speak of the development funding for the package. Mr. Schoenbauer explained the funding for the detail -planning step. Member Steel asked if there will be any lighting on the 9 -Mile Creek Trail. Mr. Schoenbauer stated this is not typically done because it will encourage use at night, which is not something they want to do. Member Steel wondered how the ponding area will be lit for skating in the winter. Mr. Schoenbauer explained there are ways to light the area without extending out into the neighborhood, which would lead to a more intimate skating area. Member McCormick asked in regard to the operating costs, one of the issues they will face is their CIP and the city is looking at stabilizing that source of funding. She was a little hesitant bringing more things online when they do not have a structured funding source for this. Ms. Kattreh stated as they look at developing a funding mechanism for this they will also look at developing a maintenance mechanism and seek additional funding. Member Segreto stated her concern was with what they will be doing in the interim with the park until it is developed. Ms. Kattreh indicated they will be mowing and maintaining the area but irrigation will not be maintained once the irrigation is closed up. Student Member Colwell stated he was at a DECA meeting and wondered if a coffee shop was still being considered or has that idea been shut down. Mr. Schoenbauer indicated that is still being considered and he also thought there could be coffee carts or food trucks, with permits, sitting at the parameter of the park. He encouraged this to be reviewed. Student Member Colwell stated this would be a great opportunity for DECA students. He reviewed with the board and community what DECA does. Member Jones asked for more information on parking, traffic and access. Her concern was with no direct street access to the park. She hoped the vision would solve the problem. Mr. Schoenbauer • showed on the plan the access that will be opened up off of 77th Street. He noted they have not decided where the access will be yet but there will be an access. Member Jones indicated she would like to have signage directing where the access is located. Member Jones stated another concern is with the amount of parking onsite. Mr. Schoenbauer reviewed the parking area in the plans. Member Segreto stated the southeast part of the residential area is mostly multi -family high-density area and picnicking creates a lot of garbage and maintenance and thought putting picnic tables and grills as part of the visioning process is needed especially as an interim item. Mr. Schoenbauer agreed. A resident stated if a picnic area is set up in the interim then he thought Kellogg Avenue and other streets will become the parking areas for the park. Another resident asked if there was a proposal to close off Kellogg Avenue. Mr. Schoenbauer thought this would be part of the discussion the city will have with the neighborhood. Member Steel asked what the next step is going forward. Mr. Schoenbauer reviewed the steps going forward with the city. A resident stated Three Rivers needs to put a trail through there and what is the downside of not getting the budgeting in before the project is started. He thought the budget should be figured out first before the steps are made to design the park. Ms. Kattreh stated the Three Rivers has it in their plans to do the trail next year and if the city is in the position to do an alignment they will but if the city is not ready then an alignment will not be done. They all need to feel comfortable with this. Member Steel indicated Three Rivers has their own funding so they can start working on the trail. Member Segreto made a motion, seconded by Member Jones, to approve the Fred Richards Vision Master Plan as prepared by Schoenbauer Consulting qualified by giving attention to the parking needed and also consider picnicking as appended use within the park. Ayes: Members Gieseke, Greene, Jones, Jacobson, Segreto, McCormick, Steel. Motion Carried. VII.C. 201 S Fees and Charges Ms. Faus informed the Park Board that staff requests a review and comment on the proposed 2015 Parks & Recreation Department and Enterprise Facilities fees and charges. This includes Braemar Arena, Braemar Golf Course, Centennial Lakes Park, Edinborough Park and the Edina Aquatic Center. The Edina Art Center fees and charges are reviewed by the Arts & Culture Commission. Member McCormick wondered what renovations were being made on the Braemar Room at the golf course. Mr. Abood reviewed the renovations and noted they will also be increasing some of the rates. Member McCormick felt renovations were needed. Member McCormick asked regarding the Edinborough Park Play Area was there consideration on reducing the rates. Ms. McGrath stated they increased the rate in 2013 to $7 and felt it was a fair rate for the type of play area they have. She thought people recognized that as well. Ms. Kattreh stated a lot of facilities charge everyone who enters the doors and they are only charging the kids, not adults. Member McCormick stated in the arena area, there has been a recent increase in membership fees and she wondered why. Ms. Miller stated there have been a lot of changes in the past few years to the programs and she thought they needed to promote it. 4 Member Greene asked in regard to the outside rink, he wondered if the rate can be a flat fee because he thought there will be a big demand. Ms. Miller stated they have it sold out Thursday through Sunday nights and will hit the school market pretty hard for the Spring Break crowd along with corporate business so it is a success. She reviewed the technology used for keeping ice on the rink outside during the spring. Member Jones indicated these items are being approved without seeing the budget numbers and are on the recommendation of city staff. She wondered why the Park Board is not seeing the budgets. Ms. Kattreh stated they are creating two-year budgets and it was approved last year. She apologized for not including the budget in the staff report and would remember to include it in the future. Ms. Faus noted there is one typo in the Braemar Fields Section, where it is listed at $31 it should state $3. Member Gieseke asked who is purchasing seasonal passes for the Flow Rider. Ms. McGrath stated last year they sold 258 season passes and almost 2600 daily passes. She stated it is an awesome amenity but not being used to its potential. Member McCormick stated under the Edina Senior Center there is a line for golf league membership for the Richards Golf Course and she wondered what will happen with that. Ms. Faus stated they will be transitioning to Braemar Golf Course and will make that change on the fees and charges. VII.F. Grandview Update Ms. Kattreh informed the Park Board that on Tuesday, September 16, 2014 the City Council met to discuss the proposals and presentations submitted by development teams interested in partnering with the city to redevelop the former Public Works site at 5146 Eden Ave. from the 10 responses received. The City Council heard presentations from four selected finalists: Doran Companies, Frauenshuh Commercial Real Estate Group, Grecco, LLC and Kraus -Anderson Realty. At the conclusion of the City Council conversation, a majority agreed to name Frauenshuh Commercial Real Estate Group as the preferred team. The City Council believes that Frauenshuh possess the expertise, creativity and tenacity to create a successful public/private development that will serve as a catalyst for future redevelopment in the Grandview District. Member Jones thought the Park Board needed to get involved in this park like they have with the re- purposing of Fred Richards Golf Course. She thought the same type of visioning needed to be done. She would recommend this be included in the upcoming year Master Work Plan process. Member Jones updated the Park Board on the recent survey that was done. Chair Geiseke stated at this point they do not have it in the work plan and he wondered if the City Council would want the Park Board to be involved. Ms. Kattreh stated this could be asked at the work session with the City Council. She stated if this is something the Park Board would like them to pursue, it could be added. Member Jones thought the Park Board would be involved at this point because they are both using Confluence. Member Steel stated she was hesitant to have projects drive the strategic plan, she thought residents should drive the strategic plan and they should assess what those are. They need to start thinking about specific projects. Member Jones agreed and would have preferred they would have chosen someone other than Confluence to assess the needs for Grandview. She thought the process should be kept as separate as possible but if they don't step up they may not be involved in the process. Member Steel agreed but did not think they were personally in the position other than talking personally with City Council to do much about it. Member Jones stated she would like to see it in the • work plan because in order to get involved in projects they need to have it on the work plan. Member Jones indicated she would like to make a motion for this item to be placed in the work plan. Member Jones made a motion to include Grandview Master Plan in the work plan. Chair Gieseke indicated he was not ready to make a motion without guidance and did not want to interfere. Member Jacobson stated as a group they are trying to assess what needs are not being met in the community and Grandview happens to be the forum on which the community needs are not being met. Member Jones wondered why Chair Gieseke did not want to discuss this. Chair Gieseke stated they are an advisory committee so they need to work within the realm of what the City Council wants them to do. He did not know if Ms. Kattreh has sat down with the City Council to discuss this and that should be done first. Member Jones stated she did not know why this would be so difficult to ask it be included in the work plan and she wondered why the Park Board could not discuss this. Chair Gieseke asked staff why this has not been included on the Park Board Work Plan. Ms. Kattreh indicated she was told that the Park Board will be consulted at some point, but she did not think it would do any harm to put it on the work if the Park agrees and ask the City Council to respond to it. Member Gieseke wondered if it would create any ill will. Ms. Kattreh did not think that would happen. There was not a second to the motion, motion failed. Chair Gieseke thought the Park Board is showing heightened sensitivity because the Park Board is not being included in the visioning of the Grandview Park Master Plan. Ms. Kattreh thought sometime in 2015 this item will need to be put on the work plan. Member Jones stated this will be decided before the end of the year. She stated most people want public uses for public land and what is being shown is primarily private use for the land. Chair Gieseke indicated this would be followed up at the next meeting after more information is received. VII.E. 40th & France Property Ms. Kattreh informed the Park Board that the site is located on the west side of France Avenue near its intersection with W. 40th Street. The parcel is 14.3 acres in size. The north 1/3 of the property is located in the City of St. Louis Park and the southern 2/3 is located in the City of Edina. While the property is owned by the City of Minneapolis, neither site is within the corporate limits of the City of Minneapolis. Chair Gieseke asked if the city was eager and active buyers of property, especially parkland. Ms. Kattreh thought they would be and this is a large parcel with great potential. Member Segreto stated it is a rare opportunity to buy a piece of land as nice as that and hoped that they can reach an agreement but thought it was all about price right now. Ms. Kattreh stated that was correct. She thought they had a tremendous partnership opportunity to turn this into a nice asset for the area. M Member Jones recommended they have a good public process because people have not been able to speak about this but if it is on the market and if they thought this was going to be sold to developers, this changes everything and thought the City Council needed to hear from its constituents. Ms. Kattreh agreed. VII.D. 2015 Park Board Work Plan Ms. Kattreh informed the Park Board that the proposed 2015 Park Board Work Plan was completed using the Park Board members feedback and previous recommendations. Items on the 2015 Capital Improvement Plan are also included. The work plan needs to be approved and the City Council will be reviewing Boards and Commissions work plans at the October 7, 2014 work session. There was discussion between the Park Board regarding the work plan. Member McCormick stated that she thinks the Braemar Master Plan should be included in the work plan. Member Jones felt regarding the Inclusion Playground Equipment at Rosland Park that they should add "is contingent on receiving sufficient grant funding". Member Segreto indicated she would like to be on the Urban Forest Task Force Committee. Member Jones indicated she thinks "Green Initiatives" should be taken off as 2015 New Initiative and be placed under Ongoing Responsibilities. Member Steel noted that she would like to see added under the Other Work Plan Ideas Considered "Volunteer Collaborative with Community Education Services". Member Steel made a motion, seconded by Member Segreto, to approve the 2015 Park Board Work Plan with the following additions and changes: add "Braemar Golf Master Plan" as a new 2015 New Initiative; under Other Work Plan Ideas add "Volunteer Collaborative with Community Education Services"; add Member Segreto to the Urban Forest Task Force Committee; eliminate "Green Initiatives" as a 2014 New Initiative and put under Ongoing Responsibilities; and add under Inclusive Playground Equipment — Rosland Park "is contingent on receiving sufficient grant funding'. Ayes: Members Gieseke, Greene, Jones, Jacobson, Segreto, McCormick, Steel. Motion Carried. VIII. CORRESPONDENCE AND PETITIONS VIII.A. City Council Updates No discussion. VIII.B. Other Correspondence No discussion. IX. CHAIR AND BOARD MEMBER COMMENTS Member Jones asked if on the Fred Richards Re -Purpose Survey they could have a spot for a person to indicate whether or not they are an Edina resident because she feels that would be helpful. Ms. Kattreh replied she will make sure that gets put into the survey. Chair Gieseke informed the Park Board that Ann Kattreh was recently inducted into the Wisconsin Basketball Coaches Hall of Fame. He read the letter to the Park Board and congratulated Ms. Kattreh. Ms. Kattreh indicated she was honored. X. STAFF COMMENTS Ms. Kattreh stated that on October 20, 2014 at 7 p.m. Ron Vine will be giving a presentation on the Community Survey results and she would like the Park Board members to attend if possible. Ms. Kattreh updated the Park Board on Pamela Park. 7 Ms. Kattreh stated that Friday, December 5, 2014 is the day of the Grand Opening for the Sports Dome and outdoor rink. Ms. Faus updated the Park Board on the Braemar Park Master Plan Task Force. XI. ADJOURNMENT Chair Gieseke made a motion, seconded by Member Segreto, to adjourn the meeting at 9:57 p.m. Ayes: Members Gieseke, Greene, Jones, Jacobson, Segreto, McCormick, Steel. Motion Carried. Meeting adjourned at 9:57 p.m. • 0 To: Park Board From: Joe Abood Braemar Golf Course General Manager Date: November 10, 2014 Subject: Golf Course Projects Update Action Requested: Information only. Information / Background: Braemar Master Plan Task Force update �4 o ry � • !,�ORPOIiNC�� • ieacs Agenda Item #: VI -A. Action ❑ Discussion ❑ Information M The Braemar Master Plan Task Force was formed in June of 2014. The Task Force is comprised of five City of Edina golf enthusiasts, two Park Board members and Mayor Hovland. The Task Force has been meeting regularly since July and is shaping the vision for the future of the Braemar Golf Course. The first step in the process for the Task Force was to create an RFP to select a golf course architect. The City of Edina received 28 responses from some of the top golf course architects in the country. City staff condensed the applicant pool and recommended five finalists for the Task Force to interview. After the interview process, the Task Force unanimously selected Richard Mandell, Richard Mandell Golf Architecture as the architect to complete the Braemar Golf Course Master Plan. Mandell conducted four site walk-throughs with the Task Force, staff and over 75 golfers from the community. Most recently, Mandell completed his second site visit to Braemar. Mandell met with the Task Force, staff and environmental agencies to learn more about environmental constraints and opportunities. The Master Plan should be completed by the spring of 2015. Mandell also began the inventory and analysis for the Braemar Golf Course Tree Management Report. This report will be completed by the summer of 2015. Driving Range Expansion/Executive Course update The Driving Range Expansion/ Executive Course project is scheduled to begin construction on July 7, 2015. Kevin Norby, Golf Course Architect, and his team of consultants are in the final stages of environmental permitting and design. The project will be ready for the bidding process just after the New Year and the City of Edina • 4801 W. 501h St. • Edina, MN 55424 REPORT / RECOMMENDATION Page 2 timing indicates a favorable financial response for the City of Edina. The Park Board will be receiving a presentation of the revised plan at the December 2014 meeting. The City Council will be asked to authorize the bidding process in January 2015. Fred Richards' closing update Fred Richards Golf Course closed permanently on October 5, 2014. During the last month of play, we distributed discount coupons to customers to play at the Braemar Executive Course. On the final weekend, juniors played for free and were given discount coupons to play at Braemar. A substantial number of those coupons have already been redeemed at Braemar. Over the last several months, we have been in continuous contact with the leagues that played at Fred Richards. To date, the Patty Berg Junior Girls League, the Edina Senior League (at minimum the first half of the year), the Seagate Corporate League and the Happy Hackers have all confirmed that they will be moving their leagues to Braemar for the 2015 season. Braemar staff has been planning for ways to accommodate Fred Richards' customers in 2015. From the opening of the season until July 6, 2015, all short course play will be on the Braemar Executive Course. On July 7, 2015 and thereafter (until the Driving Range Expansion/Executive Course project is complete), play will be moved to an abbreviated course on the Clunie 9. Cart fee specials will be utilized to assist the added "green to tee" walks that the abbreviated course will present. The Fred Richards bent grass greens sod will be utilized within the parks system and will provide a financial benefit to other facilities. Joe Abood, Braemar Golf Course General Manager will be present to provide an update on these projects and answer questions. To: Park Board ��A,�� o e •'1�'ORPOli<«Y" • 18PL7 Agenda Item #: VI.B. From: Ann Kattreh Action ❑ Parks & Recreation Director Discussion Date: November 10, 2014 Information 21 Subject: Staff Recommended 2015 — 2019 Capital Improvement Plan Action Requested: Information and discussion only. Information / Background: In even years the budgeting focus is on the CIP. Even years are the first year of biennial budget, the CIP is reviewed in detail and a citizen engagement process regarding the CIP is conducted. In odd years the operating budget is the focus. Odd years are the second year of biennial budget, planning occurs for the next biennial budget and a citizen engagement process regarding the budget is conducted. The following timeline in 2014 has been followed for the 2015-2019 Capital Improvement Plan (CIP) process: Date Event Action April 22 Work Session May Engagement May 28 ELT Staff Meeting June — August CIP Development Aug. 19 Work Session Sept. 16 Preliminary Levy Sept. 16 Council Meeting Oct./Nov. Engagement Dec. 2 Council Meeting Dec. 16 Council Meeting CIP process planning and theme development Speak Up Edina discussion Staff kick off Staff works to draft a recommended CIP CIP framework concept and preliminary levy preview Set preliminary levy for 2015 taxes CIP & Operating Budget update Speak Up Edina discussion on CIP Public Hearings for operating budget, levy and CIP Adopt final CIP budget and levy City of Edina • 4801 W. 50th St. • Edina, MN 55424 REPORT / RECOMMENDATION Page 2 Prior to the completion of the Strategic Plan of the park system in 2015, it was difficult to complete the 2015 — 2019 CIP. Staff focused on maintaining existing aging infrastructure and generally repairing or replacing infrastructure that has reached or exceeded its life expectancy. While the CIP is a five year plan, only the first two years of the CIP will be approved by the City Council. Also, each project must be approved again by the City Council before it gets completed. In this CIP staff also attempted to inform residents, appointed and elected officials of the liability of aging park shelter buildings and playground equipment. These are expensive amenities that are currently mostly unfunded in the CIP. We have 30 year-old buildings at Arden, Normandale, Lewis, Strauchauer, Highlands and Bredesen (comfort station) parks. The roofs on these buildings are beginning to fail and the siding is rotting. There are 23 playgrounds throughout the park system. Twelve of those play structures were installed in 1997. Staff prefers to complete the strategic planning process and see the results of the prioritization of park amenities prior to completing these maintenance projects. The Parks & Recreation Department has 71 projects in the proposed 2015 - 2019 CIP. Over 100 projects were originally submitted for consideration by managers and supervisors in the department. Parks & Recreation Director Kattreh and Assistant Director Faus narrowed the scope of submittals from 100+ to 71. In 2015 the staff plans to prepare an Annual Report for Parks & Recreation. In the future this report will help guide the budget and CIP process in addition to marketing and other initiatives. There is currently a CIP Priorities Survey on Speak Up Edina: http://speakupedina.org/surveys/cip-priorities. This survey will be on the website until November 19. Staff will be present at the Park Board meeting to answer questions about the proposed projects. Attachments: CIP Project Summary CIP Project Descriptions Department Project# Priority 2015 2016 2017 2018 2019 Total Fire Total 124,000 695,000 512,000 810,000 70,000 2,211,000 Park & Recreation Park Shelter Buildings Roof Replacement Ambulance Replacement 15-206 1 220,000 220,000 220,000 220,000 60,000 Equipment Replacement Program 60,000 Fire Department Staff Vehicles Replacement 15-207 1 3 70,000 70,000 Equipment Replacement Program 200,000 Construction Fund - Available Funding 70,000 70,000 Hydraulic Rescue Tools Replacement 15-227 1 Todd Park Hockey Boards 57,000 57,000 65,000 Equipment Replacement Program 65,000 57,000 57,000 Mechanical Insulation 15-190 2 41,000 65,000 41,000 15-039 Environmental Efficiency Fund 80,000 41,000 41,000 Construction Fund - Available Funding KNOX Box 15-191 2 25,000 25,000 80,0100 Construction Fund - Available Funding 15-053 3 25,000 25,000 SMPSTF - Classroom Expansion 15-195 4 300,000 300,000 Construction Fund - Potential GF Reserve 110,000 Weber Park Playground Equipment 15-031 300,000 300,000 175,000 Mobile Command Vehicle 15-199 7 Construction Fund - Potential GF Reserve 325,000 325,000 Construction Fund - Unfunded 175,000 325,000 325,000 Fire Total 124,000 695,000 512,000 810,000 70,000 2,211,000 Park & Recreation Park Shelter Buildings Roof Replacement 15-052 2 60,000 60,000 Construction Fund -Available Funding 60,000 60,000 Rosland Park Playground Equipment 15-023 3 200,000 200,000 Construction Fund - Available Funding 200,000 200,000 Todd Park Hockey Boards 15-026 3 65,000 65,000 Construction Fund - Available Funding 65,000 65,000 Bredesen Park Comfort Station Renovation 15-039 3 80,000 80,000 Construction Fund - Available Funding 80,000 80,0100 Park Shelter Buildings Siding Replacement 15-053 3 120,000 120,000 Construction Fund - Available Funding 120,000 110,000 Weber Park Playground Equipment 15-031 4 175,000 175,000 Construction Fund - Potential GF Reserve 175,000 175,000 Wooddale Park Playground Equipment 15-032 4 175,000 175,000 Construction Fund - Potential GF Reserve 175,000 175,000 Arden Park Shelter Building Replacement 15-047 4 650,000 650,000 Construction Fund - Potential 2017 Tax Levy 650,000 650,000 Normandale Park Shelter Building Replacement 15-048 4 650,000 650,000 Construction Fund - Not Determined 650,000 650,000 Lewis Park Shelter Building Replacement 15-049 4 650,000 650,000 Construction Fund - Not Determined 650,000 650,000 Highlands Park Shelter Building Replacement 15-050 4 650,000 650,000 Construction Fund - Not Determined 650,000 650,000 Strachauer Park Shelter Building Replacement 15-051 4 650,000 650,000 Construction Fund - Not Determined 650,000 650,000 Walnut Ridge Park Irrigation System 15-074 4 40,000 40,000 Construction Fund - Potential GF Reserve 40,000 40,000 Garden Park Irrigation System 15-075 4 40,000 40,000 Construction Fund - Potential GF Reserve 40,000 40,000 Van Valkenburg Park Irrigation System 15-076 4 30,000 30,000 Construction Fund - Potential GF Reserve 30,000 30,000 Braemar Park Courtney Field Fencing 15-078 6 215,000 215,000 Construction Fund - Unfunded 215,000 215,000 Page 20 Monday, September 22, 2014 Department Project# Priority 2015 2016 2017 2018 2019 Total Parks: Arena Total 112,000 225,000 135,000 205,000 165,000 842,000 Parks: Art Center Art Center- East Side Parking Lot Repair Van Valkenburg Park Softball Field Fencing 15-079 6 21,590 120,000 Art Center - East Side Kiln Yard Repair 15-070 2 21,988 120,000 Construction fund -Available Funding Construction Fund - Unfunded 21,988 Art Center - HVAC Replacement 15-085 3 30,000 120,000 Environmental Efficiency Fund 30,000 110,000 New Showmobile 15-087 7 125,000 125,000 Construction Fund - Not Determined 125,000 125,000 Park & Recreation Total 525,000 375,000 1,070,000 1,425,000 1,300,000 4,695,000 Parks: Aquatic Center Aquatic Center - Main Pool Filter 15-043 1 189,000 189,000 Aquatic Center Fund 189,000 189,000 Aquatic Center - Plunge Pool Filter 15-044 1 120,000 120,000 Aquatic Center fund 120,000 120,000 Aquatic Center- Zero Depth Pool Filter 15-045 1 135,000 135,000 Aquatic Center Fund 135,0010 135,000 Aquatic Center- Large Slide Replacement 15-065 5 525,000 525,000 Aquatic Center Fund 525,000 525,000 Aquatic Center - Toddler Play Structure 15-068 5 341,250 341,250 Aquatic Center Fund 341,250 341,250 Parks: Aquatic Center Total 189,000 476,250 645,000 1,310,250 (Parks: Arena Arena - Water System Repairs 15-041 1 27,000 27,000 Arena Fund 27,000 27,000 Arena - Fire Alarm Monitoring Replacement 15-077 2 30,000 30,000 Construction Fund - Available Funding 30,000 30,0100 Arena - Low E Ceiling Replacement 15-040 3 55,000 55,000 Arena Fund 55,000 55,000 Arena - Dehumidifier Replacement 15-073 3 165,000 165,000 Construction Fund - Not Determined 165,000 165,000 Arena- Condensing Unit Replacement 15-072 4 85,000 85,000 Environmental Efficiency Fund 85,000 85,000 Arena - Lobby Roof Repair 15-086 5 225,000 225,000 Construction Fund - Unfunded 125,0010 225,000 Arena- Bathroom/Locker Room Remodel 15-082 6 100,000 100,000 Construction Fund - Unfunded 100,000 100,000 Arena - Rubber Floor Replacement 15-084 6 35,000 35,000 Construction Fund - Unfunded 35,0100 35,0100 Arena - Lower Level Parking Lot 15-083 7 120,000 120,000 Construction Fund - Not Determined 120,000 120,000 Parks: Arena Total 112,000 225,000 135,000 205,000 165,000 842,000 Parks: Art Center Art Center- East Side Parking Lot Repair 15-035 2 21,590 21,590 Construction Fund - Available Funding 21,590 21,590 Art Center - East Side Kiln Yard Repair 15-070 2 21,988 21,988 Construction fund -Available Funding 21,988 21,988 Art Center - HVAC Replacement 15-085 3 30,000 30,000 Environmental Efficiency Fund 30,000 30,0100 Page 21 Monday, September 22, 2014 Department Project# Priority 2015 2016 2017 2018 2019 Total Parks: Art Center Total 73,578 73,578 Parks: Centennial Lakes Park 15-017 1 1,800,000 Golf Course Fund Centennial Lakes - Pedestrian Bridge Repairs 15-022 1 65,000 29,000 Golf Course Fund 65,000 Park Dedication 29,000 Golf - Grill Renovation 65,000 2 175,000 65,000 Centennial Lakes - Walkway Lighting Retrofit 15-025 3 88,000 15-019 2 88,000 Centennial Lakes Fund 88,000 Golf - Clubhouse Banquet Renovation 15-021 88,000 Centennial Lakes- Putting Course Ponds 15-038 3 35,000 Golf - Clubhouse Banquet Tables and Chairs 35,000 Construction Fund - Available Funding 40,000 Braemar Memorial fund 35,000 40,000 35,000 Centennial Lakes - Floating Bridge Replacement 15-081 5 50,000 50,000 Construction Fund - Unfunded 50,000 50,000 Parks: Centennial Lakes Park Total 153,000 35,000 50,000 738,000 Parks: Edinborough Park Edinborough Park - Roof Repairs 15-046 1 190,500 190,500 Construction Fund - Available Funding 190,500 190,500 Edinborough Park - Adventure Peak Renovation 15-027 2 33,100 33,100 Construction Fund - Available Funding 33,100 33,100 Edinborough Park - North Sidewalk 15-028 2 32,300 31,300 Construction Fund - Available Funding 32,300 3Z300 Edinborough Park - Exterior Entryway Doors 15-055 2 93,215 93,115 Environmental Efficiency Fund 93,215 93,115 Edinborough Park - Interior Entryway Doors 15-056 3 71,295 71,195 Environmental Efficiency fund 71,295 71,295 Edinborough Park - Security Camera System 15-030 4 73,865 73,865 Edinborough Fund 73,865 73,865 Edinborough Park - Boiler 15-034 4 27,700 17,700 Environmental Efficiency Fund 27,700 27,700 Edinborough Park - Upstairs Restroom Remodel 15-071 4 30,800 30,800 Construction Fund- Available Funding 30,800 30,800 Edinborough Park - Track Air Conditioning 15-069 6 66,600 66,600 Construction Fund - Unfunded 66,600 66,600 Parks: Edinborough Park Total 448,380 99,700 71,295 619,375 Parks: Golf Course Golf- Driving Range Expansion 15-017 1 1,800,000 Golf Course Fund 1,800,000 Golf - Greens Mowers Replacement 15-061 1 29,000 Golf Course Fund 29,000 Golf - Grill Renovation 15-018 2 175,000 Golf Course Fund 175,000 Golf - Driving Rang elExec.Clubhouse Renovation 15-019 2 50,000 Golf Course Fund 50,000 Golf - Clubhouse Banquet Renovation 15-021 2 200,000 Braemar Memorial Fund 200,000 Golf - Clubhouse Banquet Tables and Chairs 15-036 2 40,000 Braemar Memorial fund 40,000 29,000 29,000 29,000 29,000 29,000 29,000 19,000 29,000 1,800,000 1,800,000 145,000 145,0010 175,000 175,000 50,000 50,000 100,000 200,000 40,000 40,000 Page 22 Monday, September 22, 2014 • Department Project# Priority 2015 2016 2017 2018 2019 Total Golf- Clubhouse Security System 15-042 2 60,000 208,000 98,000 93,000 6,729,500 60,000 Goll Course Fund 60,000 Squad Cars 60,000 Golf -Tractor Replacement 15-054 2 75,000 212,000 1,048,000 Equipment Replacement Program 20,000 20,000 Golf Course Fund 196,000 75,000 212,000 11046,000 Public Safety Communications 15-006 20,000 20,000 Golf - 72" Rough Mower Replacement 15-058 2 1,494,015 E911 24,000 24,000 Golf Course Fund 50,160 Equipment Replacement Program 457,000 530,650 24,000 24,000 Golf- Utility Vehicles Replacement 15-059 2 15-008 1 41,000 20,000 20,000 40,000 Golf Course Fund Equipment Replacement Program 41,000 20,000 20,000 40,000 Golf- Fairway Mowers Replacement 15-060 2 49,000 49,000 27,000 98,000 Golf Course Fund 49,000 49,000 Squad/Interview Room Video System 98,000 Golf - Sprayer Vehicle Replacement 15-062 2 50,000 140,000 Equipment Replacement Program 50,000 Golf Course Fund 140,000 50,000 140,000 Squad Radar Units 15-013 1 50,000 Golf - Heavy Duty Utility Vehicle Replacement 15-063 2 20,000 20,000 Golf Course Fund 20,000 20,000 Golf- Small Rough Mowers Replacement 15-064 2 30,000 30,000 60,000 Golf Course Fund 30,000 30,000 60,0100 Golf- Clubhouse & Driving Range Siding Repairs 15-066 2 125,000 125,000 Golf Course Fund 125,000 125,000 Golf- Large Rough Mower Replacement 15-089 2 52,000 52,000 Golf Course Fund 52,000 52,0100 Golf- Driving Range Ball Machines 15-080 3 18,000 18,000 Goll Course Fund 18,000 18,000 Golf - Clubhouse Deck Resurface 15-024 4 80,000 80,000 Golf Course Fund 80,000 80,000 Golf - Signage 15-033 4 47,500 47,500 Golf Course Fund 47,500 47,500 Golf - Driving Range Clubhouse Patio Addition 15-037 4 30,000 30,000 Golf Course Fund 30,000 30,000 Golf - Shop & Office Renovation 15-057 4 100,000 100,000 Golf Course Fund 100,000 100,000 Golf - Roof Replacement 15-067 4 245,000 245,000 Golf Course Fund 145,000 245,000 Golf- Course Renovation 15-088 5 3,250,000 3,250,000 Golf Course Fund 3,150,000 3,250,000 Parks: Golf Course Total 2,889,500 3,441,000 208,000 98,000 93,000 6,729,500 Police Squad Cars 15-005 1 385,000 180,000 196,000 75,000 212,000 1,048,000 Equipment Replacement Program 385,000 180,000 196,000 75,000 212,000 11046,000 Public Safety Communications 15-006 1 457,000 580,810 66,410 66,410 323,385 1,494,015 E911 50,160 50,160 Equipment Replacement Program 457,000 530,650 66,410 66,410 323,385 1,443,855 Communications Center Dispatch Furniture 15-008 1 41,000 95,000 136,000 Equipment Replacement Program 41,000 95,000 136,000 Squad Rifles 15-009 1 27,000 27,000 Equipment Replacement Program 27,000 27,000 Squad/Interview Room Video System 15-011 1 140,000 140,000 Equipment Replacement Program 140,000 140,000 Squad Radar Units 15-013 1 39,000 39,000 Page 23 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN (roject # 15-052 'roject Name Park Shelter Buildings Roof Replacement 2015 thru 2019 Type Replace or repair Department Park & Recreation Useful Life Contact Susan Faus Category Buildings Priority 2 Status Active Description This project involves replacing the roofs on six park shelter buildings and will only be necessary if the existing structures are not replaced entirely. The shelter buildings that need roofs replaced are located at Arden, Normandale, Lewis, Strachauer, Highlands and Bredesen Park comfort station. These improvements would help sustain the functionality of the shelter buildings until each building can be replaced. Justification All of the shelter buildings were designed and built in the 1970's. The roofs on the shelter buildings were replaced in the mid -90's. The roofs were evaluated to be in poor condition by Facility Manager, Tim Barnes. The materials used to replace the current roof would be asphalt shingles. The replacement cost to re -do the roof on each building is estimated to be $10,000. The community has expressed an interest in having a shelter building that is more user friendly for social gatherings and meeting spaces on a year round basis, similar to the newer shelter building at Countryside Park. Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states; "Provide capital investments that balance need and affordability " and the Comprehensive Plan discusses maintaining Park infrastructure. This -project repurposes aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 60,000 60,000 Total 60,000 60,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Available 60,000 60,000 Funding Total 60,000 60,000 Page 171 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-023 Project Name Rosland Park Playground Equipment 2015 thru 2019 Type Replace or repair Department Park & Recreation Useful Life Contact Susan Faus Category Equipment Priority 3 Significant Status Active Description Chis is a project to replace the existing playground equipment at Rosland Park with an inclusive playground structure that is a completely >arrier free designed to include kids of all ages and physical abilities. Justification There are 23 outdoor playground equipment structures throughout the park system. 12 of those playground equipment structures that were installed in 1997. The Rosland Park equipment will be 18 years old by the year 2015. Due to a combination of use and age the playground equipment is becoming a safety issue and replacement is a high priority location of this playground is extremely popular and used heavily by residents. This is the recommended location for the fust all-inclusive ground in Edina. The Park is centrally located in Edina, has available parking, and is an ideal location for a destination playground. A ;et of $200,000 is proposed in order to plan for a complete accessible and barrier free design which is more costly due to the preferred Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 200,000 200,000 Total 200,000 200,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Available 200,000 200,000 Funding Total 200,000 200,000 Page 172 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-026 Project Name Todd Park Hockey Boards 2015 thru 2019 Type Replace or repair Department Park & Recreation Useful Life Contact Susan Faus Category Parks Priority 3 Significant Status Active Description Phis project includes replacing the hockey boards at Todd Park with a portable dasher system. Justification The current hockey boards are in extremely poor condition and a safety concern. The boards are made out of a plastic material that has not held up over time. Sections have been replaced over the years but this is getting very expensive and labor intensive. The proposed boards are made out of a galvanized steel that will be much more durable and last longer. City Council required that the hockey boards are portable and removed after each season. This is a high priority due to the fact that the current boards are not usable. Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states; "Provide capital investments that balance need and affordability " and the Comprehensive Plan discusses maintaining Park infrastructure. This project repurposes aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 65,000 65,000 Total 65,000 65,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Available 65,000 65,000 Funding Total 65,000 65,000 Page 173 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN 3roject # 15-039 ?roject Name Bredesen Park Comfort Station Renovation Type Replace or repair Useful Life Category Buildings Description Previous project number was PK -11-006. 2015 thru 2019 Department Park & Recreation Contact Susan Faus Priority 3 Significant Status Active This project calls for a complete renovation of the plumbing system that serves the men's and women's restroom facilities at the Bredesen Park comfort station. The system will be redesigned which also involves relocating existing interior walls and underground piping. The facility was built in 1974. This was a previous CIP project that was not completed. Justification The plumbing system including the sanitary sewer design at the Bredesen Park comfort station that has long been in need of a new design that will eliminate the continual and frequent expensive repairs. The facility is not ADA accessible. Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects re -purpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 80,000 80,000 Total 80,000 80,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Available 80,000 80,000 Funding Total 80,000 80,000 Page 174 Monday, September 22, 2014 • Capital Improvement Plan City of Edina, MN Project # 15-053 Project Name Park Shelter Buildings Siding Replacement 2015 thru 2019 Type Replace or repair Department Park & Recreation Useful Life Contact Susan Faus Category Buildings Priority 3 Significant Status Active Description This project involves replacing the siding on six park shelter buildings and will only be necessary if the existing structures are not replaced entirely. The shelter buildings that need siding replaced are located at Arden, Normandale, Lewis, Strachauer, Highlands and Bredeson Park comfort station. These improvements would help sustain the functionality and appearance of the shelter buildings until each building can be replaced. Justification All of the shelter buildings were designed and built in the 1970's. The siding is original on all of the shelter buildings and has not be replaced. The siding was evaluated to be in poor condition by Facility Manager, Tim Barnes. The materials used to replace the current siding would be a cement type siding. The replacement cost to re -do the siding on each building is estimated to be $20,000. The community has expressed an interest in having a shelter building that is more user friendly for social gatherings and meeting spaces on a year round basis, similar to the newer shelter building at Countryside Park. Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states; "Provide capital investments that balance need and affordability " and the Comprehensive Plan discusses maintaining Park infrastructure. This project repurposes aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 120,000 120,000 Total 120,000 120,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Available 120,000 120 000 Funding Total 120,000 120,000 Page 175 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-031 Project Name Weber Park Playground Equipment 2015 thru 2019 Type Replace or repair Department Park & Recreation Useful Life Contact Susan Faus Category Equipment Priority 4 Status Active Description Previous project number was PK -13-007. This is a project to replace the existing playground equipment at Weber Park which was installed in 1997. Justification There are 23 outdoor playground equipment structures throughout the park system. 12 of those playground equipment structures that were installed in 1997. Weber Park equipment will be 19 years old by the year 2016. This playground is popular and heavily used by residents. Due to a combination of use and age the playground equipment is becoming a safety issue and replacement is a high priority. A budget of $175,000 is proposed in order to plan for a more accessible and barrier free design which is more costly due to the preferred safety surface. This project is in keeping with Vision 20/20 as being an "innovative" park improvement project that will result in an "effective and valued city service by providing a sound infrastructure in a park setting that will lead to an enhancement of the sense of quality that Edina has and will en'o ." Expenditures Prior 2015 2016 2017 2018 2019 Future Total Equip/Vehicles/Furnishings 175,000 175,000 Total 175,000 175,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Potential 175,000 175,000 GF Reserve Total 175,000 175,000 Page 176 Monday, September 22, 2014 Capital Improvement Plan 2015 thru 2019 City of Edina, MN Project 9 15-032 Project Name Wooddale Park Playground Equipment Type Replace or repair Department Park & Recreation Useful Life Contact Susan Faus Category Equipment Priority 4 Status Active Description Previous project number was PK -13-006. This is a project to replace the existing playground equipment at Wooddale Park which was installed in 2000. This was a previous CIP project that was not completed. Justification There are 23 outdoor playground equipment structures throughout the park system. 12 of those playground equipment structures that were installed in 1997. Wooddale Park equipment will be 17 years old by the year 2017. This playground is popular and heavily used by residents. Due to a combination of use and age the playground equipment is becoming a safety issue and replacement is a high priority. A budget of $175,000 is proposed in order to plan for a more accessible and barrier free design which is more costly due to the preferred safety surface. This project is in keeping with Vision 20/20 as being an "innovative" park improvement project that will result in an "effective and valued city service by providing a sound infrastructure in a park setting that will lead to an enhancement of the sense of quality that Edina has and will enjoy-" Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 175,000 175,000 Total Funding Sources 175,000 Prior 2015 2016 2017 2018 175,000 2019 Future Total Construction Fund - Potential GF Reserve 175,000 175,000 Total 175,000 175,000 • Page 177 Monday, September 22, 2014 0 Capital Improvement Plan City of Edina, MN Iroject 4 15-047 'roject Name Arden Park Shelter Building Replacement 2015 thru 2019 Type Replace or repair Department Park & Recreation Useful Life Contact Susan Faus Category Buildings Priority 4 Status Active Description Previous project number was PK -13-008. This project involves replacement of the Arden Park shelter building with a more modern design similar to Countryside or the approved design for Pamela Park. Justification The Arden Park shelter building was designed and build in the 1970's and no longer meets resident's needs and expectations. The shelter building is in poor condition and is often referred to as a "shack, bunker and bomb shelter" by residents in the community. The community has expressed an interest in having a shelter building that is more user friendly for social gatherings and meeting spaces on a year round basis, similar to the newer shelter building at Countryside Park. Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states; "Provide capital investments that balance need and affordability " and the Comprehensive Plan discusses maintaining Park infrastructure. This project repurposes aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 650,000 650,000 Total Funding Sources 650,000 Prior 2015 2016 2017 2018 650,000 2019 Future Total Construction Fund - Potential 2017 Tax Levy 650,000 650,000 Total 650,000 650,000 Page 178 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-048 Project Name Normandale Park Shelter Building Replacement Type Replace or repair Useful Life Category Buildings Description ?revious project number was PK -11-007. 2015 /hru 2019 Department Park & Recreation Contact Susan Faus Priority 4 Status Active This project involves replacement of the Normandale Park shelter building with a more modern design similar to Countryside or the approved design for Pamela Park. Justification The Normandale Park shelter building was designed and built in the 1970's and no longer meets residents needs and expectations. The shelter building is in poor condition and is often referred to as a "shack, bunker and bomb shelter" by residents in the community. The community has expressed an interest in having a shelter building that is more user friendly for social gatherings and meeting spaces on a year round basis, similar to the newer shelter building at Countryside Park. Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states; "Provide capital investments that balance need and affordability " and the Comprehensive Plan discusses maintaining Park infrastructure. This project repurposes aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 650,000 650,000 Total 650,000 650,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Not 650,000 650,000 Determined Total 650,000 650,000 Page 179 Monday, September 22, 2014 If Capital Improvement Plan City of Edina, MN Project # 15-049 Project Name Lewis Park Shelter Building Replacement 2015 thru 2019 Type Replace or repair Department Park & Recreation Useful Life Contact Susan Faus Category Buildings Priority 4 Status Active Description This project involves replacement of the Lewis Park shelter building with a more modern design similar to Countryside or the approved design for Pamela Park. Justification The Lewis Park shelter building was designed and built in the 1970's and no longer meets residents needs and expectations. The community has expressed an interest in having a shelter building that is more user friendly for social gatherings and meeting spaces on a year round basis. similar to the newer shelter building at Countryside Park. Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states; "Provide capital investments that balance need and affordability " and the Comprehensive Plan discusses maintaining Park infrastructure. This project repurposes aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 650,000 650,000 Total Funding Sources 650,000 Prior 2015 2016 2017 2018 2019 Future 650,000 Total Construction Fund - Not Determined 650,000 650,000 Total 650,000 650,000 Page 180 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15_050 Project Name Highlands Park Shelter Building Replacement 2015 thru 2019 Type Replace or repair Department Park & Recreation Useful Life Contact Susan Faus Category Buildings Priority 4 Status Active Description Chis project involves replacement of the Highlands Park shelter building with a more modern design similar to Countryside or the approved iesipn for Pamela Park. Justification The Highlands Park shelter building was designed and build in the 1970's and no longer meets resident's needs and expectations. The shelter building is in poor condition and is often referred to as a "shack, bunker and bomb shelter" by residents in the community. The community has expressed an interest in having a shelter building that is more user friendly for social gatherings and meeting spaces on a year round basis, similar to the newer shelter building at Countryside Park. Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states; "Provide capital investments that balance need and affordability " and the Comprehensive Plan discusses maintaining Park infrastructure. This project repurposes aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 650,000 650,000 Total Funding Sources 650,000 Prior 2015 2016 2017 2018 2019 Future 650,000 Total Construction Fund - Not Determined 650,000 650,000 Total 650,000 650,000 Page 181 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-051 Project Name Strachauer Park Shelter Building Replacement 2015 thru 2019 Type Replace or repair Department Park & Recreation Useful Life Contact Susan Faus Category Buildings Priority 4 Status Active Description Phis project involves replacement of the Strachauer Park shelter building with a more modern design similar to Countryside or the approved iesimi for Pamela Park. Justification The Strachauer Park shelter building was designed and build in the 1970's and no longer meets resident's needs and expectations. The community has expressed an interest in having a shelter building that is more user friendly for social gatherings and meeting spaces on a year round basis, similar to the newer shelter building at Countryside Park. Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states; "Provide capital investments that balance need and affordability " and the Comprehensive Plan discusses maintaining Park infrastructure. This project repurposes aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 650,000 650,000 Total Funding Sources 650,000 Prior 2015 2016 2017 2018 2019 Future 650,000 Total Construction Fund - Not Determined 650,000 650,000 Total 650,000 650,000 Page 182 Monday, September 22, 2014 • Capital Improvement Plan City of Edina, MN Project # 15-074 Project Name Walnut Ridge Park Irrigation System 2015 thru 2019 Type Replace or repair Department Park & Recreation Useful Life Contact Susan Faus Category Parks Priority 4 Status Active Description Install a new irrigation system for the rectangular fields at Walnut Ridge Park. Justification The current system was installed 25 years ago and requires constant maintenance. Due to the age of the system replacement parts are difficult to find making it challenging to repair. These fields host games and practices for the Edina Lacrosse Association and Edina Football Association. Over_ games and practices take place on these fields. The Comprehensive Plan discusses maintaining Park infrastructure. This project repurposes aging infrastructure and allows us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 40,000 40,000 Total 40,000 40,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Potential 40,000 40,000 GF Reserve Total 40,000 40,000 Page 183 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project it 15-075 Project Name Garden Park Irrigation System 2015 thru 2019 Type Replace or repair Department Park & Recreation Useful Life Contact Susan Faus Category Parks Priority 4 Status Active Description Install a new irrigation system for the two rectangular fields at Garden Park. Justification The current system was installed 25 years ago and requires constant maintenance. Due to the age of the system replacement parts are difficult to find making it challenging to repair. These fields host games and practices for the Edina Soccer Club and the Edina Soccer Association. Over 300 games and practices take place on these fields and irrigation is critical to the quality and safety of the fields. The Comprehensive Plan discusses maintaining Park infrastructure. This project repurpose aging infrastructure and allows us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Total Funding Sources 40,000 40,000 40,000 40,000 Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Potential 40,000 40,000 GF Reserve Total 40,000 40,000 Page 184 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-076 Project Name Van Valkenburg Park Irrigation System 2015 thru 2019 Type Replace or repair Department Park & Recreation Useful Life Contact Susan Faus Category Parks Priority 4 Status Active Description Install a new irrigation system for the fields at Van Valkenburg. Justification The current system was installed 25 years ago and requires constant maintenance. Due to the age of the system replacement parts are difficult to find making it challenging to repair. These fields host adult softball leagues and tournaments, used by the Edina Girls Athletic Association for flag football, and Edina Football Association for fall football. Over 800 games and practices are held on these fields and irrigation is critical to quality and safety. The Comprehensive Plan discusses maintaining Park infrastructure. This project repurpose aging infrastructure and allows us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 30,000 30,000 Total 30,000 30,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Potential 30,000 30,000 GF Reserve Total 30,000 30,000 Page 185 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-078 Project Name Braemar Park Courtney Field Fencing 2015 thru 2019 Type Replace or repair Department Park & Recreation Useful Life Contact Susan Faus Category Parks Priority 6 Status Active Description Zeplace perimeter fencing on three of the baseball fields at Courtney field. This includes baseline and outfield fence, dugout enclosures and naintenance gates. The fences were originally installed in 1997. Justification The condition of the perimeter fencing is poor. The fence is starting to rust and the bottom of the fence is curling up. This is a safety concern because balls could come through the fence and injure players or spectators. The fields are used by Edina High School, Edina Baseball Association, Edina Legion and Adult baseball teams. Over 900 games and practices are held at this location each year and providing a safe experience is critical. Comprehensive Plan discusses maintaining Park infrastructure. This project repurposes aging infrastructure and allows us to provide a I of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 215,000 215,000 Total Funding Sources Prior 215,000 2015 2016 2017 2018 215,000 2019 Future Total Construction Fund - Unfunded 215,000 215,000 Total 215,000 215,000 • Page 186 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-079 Project Name Van Valkenburg Park Softball Field Fencing 2015 thru 2019 Type Replace or repair Department Park & Recreation Useful Life Contact Susan Faus Category Parks Priority 6 Status Active Description Replace perimeter fencing on three of the softball fields at Van Valkenburg. This includes baseline, outfield, dugout enclosures and maintenance gates. The material of the fence would be black vinyl. Justification The condition of the perimeter fence is poor. The fence is starting to rust and the bottom of the fence is curling up. This is a safety concern because balls could come through the fence and injure players or spectators. Over 800 games and practices are held at this location each year. The Comprehensive Plan discusses maintaining Park infrastructure. This project repurpose aging infrastructure and allows us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 120,000 120,000 Total 120,000 120,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Unfunded 120,000 120,000 Total 120,000 120,000 Page 187 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project 4 15-087 Project ]name New Showmobile 2015 thru 2019 Type Replace or repair Department Park & Recreation Useful Life Contact Susan Faus Category Equipment Priority 7 Desirable Status Active Description chis project is replacing the Showmobile that was originally purchased in 1972. This was a joint purchase with the Edina Lions Club. Justification Che Showmobile is used for many city events including the Music in the Park series, Sousa Band performances, Edina High School open louses, St. Stevens fall festival and others. The Showmobile is in very poor condition and requires hours of maintenance prior to each use. Vision 20/20, Objective 2 states: 'Provide a level of City services that sets Edina apart from other communities" and Objective 3 states; "Provide capital investments that balance need and affordability " and the Comprehensive Plan discusses maintaining Park infrastructure. This project repurposes aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Equip/Vehicles/Furnishings 125,000 125,000 Total 125,000 125,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Not 125,000 125,000 Determined Total 125,000 125,000 Page 188 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-043 Project Name Aquatic Center -Main Pool Filter Type Replace or repair Useful Life Category Equipment Description Previous project number was AQC-12-005. 2015 thru 2019 Department Parks: Aquatic Center Contact Patty McGrath Priority 1 Critical Status Active Replace the pool filtration system in the main pool. The approximate useful life of a filter is 12-15 years. The filters were installed in 1997 which exceeds the approximate useful life. ENVIRONMENTAL CONSIDERATIONS: Although the capital cost is greater, there will be significant savings in water, electrical, chemicals, and heat. There is opportunity to save nearly 7 millions gallons of water over 10 years and reduce electrical costs by 21%per year. This filtration system is a "green" technology, that is being used in all new design processes. Justification Proper pool filtration is essential to the operation and to keep the pool water clean and clear. It not only impacts water clarity, but the overall experience including the smell and feel of the water. Annual attendance at the Aquatic Center typically exceeds 125,000 visitors in three months, including season pass holders, paid daily admissions, and group visits. The water quality is also a key factor for revenue generated from swim club rentals and swim lesson contractor. main job of the filter is to protect the pool pump from any debris that may have been sucked into the main drain or through the skimmer. If debris were to get into the pump, it could severely damage the motor or potentially ruin the entire unit. 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: le capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. )rojects replace aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 189,000 189,000 Total 189,000 189,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Aquatic Center Fund 189,000 189,000 Total 189,000 189,000 Page 189 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-044 Project Name Aquatic Center -Plunge Pool Filter 2015 thru 2019 Type Replace or repair Department Parks: Aquatic Center Useful Life Contact Patty McGrath Category Equipment Priority 1 Critical Status Active Description Replace the pool filtration system in the plunge pool. The approximate useful life on a filter is 12-15 years. The filters were installed in 1997 which exceeds the approximate useful life. ENVIRONMENTAL CONSIDERATIONS: Although the capital cost is greater, there will be significant savings in water, electrical, chemicals, and heat. This filtration system is a "green" technology, that is being used in all new design processes. Justification Proper pool filtration is essential to the operation and to keep the pool water clean and clear. It not only impacts water clarity, but the overall experience including the smell and feel of the water. In addition to the primary use of this pool for the water slides, it is also heavily used by the contractor providing swimming lessons. The main job of the filter is to protect the pool pump from any debris that may have been sucked into the main drain or through the skimmer. If this debris were to get into the pump, it could severely damage the motor or potentially ruin the entire unit. Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects replace aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 120,000 120,000 Total 120,000 120,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Aquatic Center Fund 120,000 120,000 Total t Page 190 120,000 120,000 Monday, September 22, 2014 Capital Improvement Plan • City of Edina, MN Project # 15-045 Project Name Aquatic Center -Zero Depth Pool Filter 2015 thru 2019 Type Replace or repair Department Parks: Aquatic Center Useful Life Contact Patty McGrath Category Equipment Priority 1 Critical Status Active Description Replace the pool filtration system in the zero depth pool. The approximate useful life of a filter is 12-15 years. The filters were installed in 1997 which exceeds the approximate useful life. tONMENTAL CONSIDERATIONS: .gh the capital cost is greater, there will be significant savings in water, electrical, chemicals, and heat. This filtration system is a " technology that is being used in all new design processes. Justification pool filtration is essential to the operation and to keep the pool water clean and clear. It not only impacts water clarity, but the overall nce including the smell and feel of the water. Due to the high volume of toddlers and preschoolers using this pool, proper pool ,n is essential for timely recovery from biohazard incidents. main job of the filter is to protect the pool pump from any debris that may have been sucked into the main drain or through the skimmer. If debris were to get into the pump, it could severely damage the motor or potentially ruin the entire unit. 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: le capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. )rojects replace aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 135,000 135,000 Total 135,000 135,000 Funding Sources Prior 2015 2016 2017 2018 2019 l,uture Total Aquatic Center Fund 135,000 135,000 Total 135,000 135,000 Page 191 Monday, September 22, 2014 Capital Improvement Plan 2015 thru 2019 City of Edina, MN Project # 15-065 Project Name Aquatic Center - Large Slide Replacement Type Replace or repair Department Parks: Aquatic Center Useful Life Contact Patty McGrath Category Equipment Priority 5Important Status Active Description Previous project number was AQS-13-002. Replace the large tube slide and the body slide. The body slide is 207 -feet long and does not have a height requirement, making it very popular for both kids and adults. The 300 -foot tube slide accommodates single, double or triple riders and does have a height requirement stating that riders must be at least 50" tall. The slides are original and were installed in 2002. This feature is heavily used and starting to show wear and tear. Justification Replacing the slide in 2016: -Will keep us competitive with other outdoor pool facilities. -Create excitement in the community to come to the pool to use the improved slide. -Will keep the quality standards that are expected from an Edina facility. Vision 20/20 Objective 2 states the City provides services that sets Edina apart from other communities. The slide is one of the Aquatic Center's main attractions. This feature attracts people to Edina from all over the Twin Cities Metro area. It is one of the key attractions that drive gate sales. The gel coating on the slide is wearing thin from heavy use. There is color deterioration and the surface is increasingly difficult to maintain. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 525,000 525,000 Total 525,000 525,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Aquatic Center Fund 525,000 525,000 Total 525,000 525,000 Page 192 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-068 Project Name Aquatic Center -Toddler Play Structure 2015 thru 2019 Type Replace or repair Department Parks: Aquatic Center Useful Life Contact Patty McGrath Category Equipment Priority 5Important Status Active Description Previous project number was AQS-12-006. Replace the toddler play structure located in the zero depth pool. The play structure was installed in 1997 and is a heavily used attraction. This play structure has several components including tunnel slides, tires swings, and spray fountains that are specifically designed for children 8 years old and younger. This play area provides an age appropriate introduction to the Aquatic Center and allows families with young children to spend quality time together at the pool. Justification Preventative maintenance has helped increased the longevity of the play structure but will need to be replaced in the next few years. The life expectancy of an outdoor play structure is approximately 20 years. Other communities are installing newer play structures and our is beginning to show wear and tear. Adding a unique play structure will set the Aquatic Center apart from other outdoor water parks. Vision 20/20 Objective 2 states "the City provides services that sets Edina apart from other communities". The zero depth play structure is one of the Aquatic Center's main attractions. This feature attracts people to Edina from all over the Twin Cities Metro area. It is one of the key attractions that drive gate sales. The SCS Zero Depth Pool play structure was installed in 1997 and may need to be replaced due to heavy use. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 341,250 341,250 Total 341,250 341,250 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Aquatic Center Fund 341,250 341,250 Total 341,250 341,250 Page 193 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project 9 15-041 Project Name Arena - Water System Repairs Type Replace or repair Department Parks: Arena Useful Life Contact Susie Miller Category Buildings Priority 1 Critical Status Active Description Previous project number was A-10-003. 2015 thru 2019 The current water softening equipment is outdated. REALice removes micro -bubbles from water that is used when laying and resurfacing the ice. Through applying a multi -dimensional ordered vortex movement, it is possible to flood the ice with cold/ambient temperature water to create hard & resilient ice while saving money, energy and emissions. This project would increase energy efficiency by saving in hot water, salt and water treatment costs. This system will also provide higher quality ice. The ice is clearer by taking out the minerals, the ice is harder which allows us to keep the ice at a warmer temp. Staff have met with product representatives as well as conducted extensive research and held discussions with references to confirm we would receive a better product for a lower investment limit the space needed for the water treatment system. ENVIRONMENTAL CONSIDERATIONS: Real -Ice maintains higher quality/harder ice that is able to be kept at a wanner temp. Real -Ice also eliminates the need of flooding with hot water because the water is heavier and able to fill cracks easier. Estimated energy savings is $1500 for 2 sheets of ice. In 2014, REALice is being installed the East/South Arenas system that will also serve the outdoor rink. This project would be to replace the system in the West Arena. The company is currently seeking rebates in the amount of $13,000 per system. Estimated return on investment would be just over 1 year. Product has a 5 year warranty and expected life of 10+ years. Justification The majority of arenas use tap or sometimes well water to make and maintain ice. In certain regions this has been successful; however it generally results in a poor quality sheet of ice. Untreated source water contains many minerals that are added to provide safe drinking water but are not conducive to the ice making and maintenance process. These same minerals migrate upwards and concentrate at the ice surface as a result of the freezing process. The negative effect this has on the ice surface is compounded further with each additional flood and a phenomenon called 'sublimation' (where ice changes directly from a solid to a gas without first becoming a liquid). During this sublimation process more minerals are deposited on the ice surface resulting in a snowy, scaly and slow ice surface. The RealIce system, while new to the US is in over 30 hundred arenas. Reverse osmosis process is the most environmentally friendly method of demineralizing water. There are absolutely no chemicals and the end product is potable. he Water Systems Repairs that were included in the 2013 and 2015 CIP is an item the Arena felt was important, however since then there is newer technology that we believe is a better product for our needs. Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These Droiects reournose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 27,000 27,000 Total 27,000 27,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Arena Fund 27,000 27,000 Total 27,000 27,000 Page 194 Monday, September 22, 2014 Capital Improvement Plan 2015 1hru 2019 City of Edina, NIlv Page 195 Mondav, September 22, 2014 Capital Improvement Plan City of Edina, MN Project tt 15-077 Project Name Arena - Fire Alarm Monitoring Replacement Type Replace or repair Department Parks: Arena Useful Life Contact Susie Miller Category Buildings Priority 2 Status Active Description 2015 thru 2019 Braemar Arena is in need of a new fire alarm monitoring panel for the West, South, and East Arenas. The current system is outdated and has exceeded its 15 year life span. The Arena has had multiple issues since construction in 2010. The system is outdated and has become more difficult to locate parts and technicians capable of repairing the faults. Currently, audio and visual faults are received on a daily basis. We recently had the system inspected and the recommendation was to replace the entire monitoring panel. Justification This project would reduce the risk of any potential safety issues resulting from false alarms. The frequent visual and audio alarms sounds have become too familiar to customers. Vision 20/20, Objective 7 states that evaluating and efficiently employing technological advancements to provide City services. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 30,000 30,000 Total 30,000 30,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Available 30,000 30,000 Funding Total 30,000 30,000 Page 196 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN 2015 thru 2019 Project # 15-040 Project Name Arena - Low E Ceiling Replacement Type Replace or repair Department Parks: Arena Useful Life Contact Susie Miller Category Buildings Priority 3 Significant Status Active Description Previous project number was A-13-004. Replace the Low E Ceiling Panels in the East Arena. Low E Ceiling panels are strung the width of the sheet of ice. The intent of the Low E Ceiling is to provide energy efficiencies, brighten the space and provide a more appealing look. The life of the Low E ceilings is 20 years. The panels were originally installed in 1994. ENVIRONMENTAL CONSIDERATIONS: Low E Ceilings produce approximately $17,000 per year in energy savings by keeping the heat in the building. Justification The Low E Ceiling installed in the East Arena is in very poor condition. For the visual appeal, as well as providing energy efficiencies this project has been included on the CIP and included for 2015. The East Arena Low E Ceiling Replacement is due for replacement. The estimated annual savings is $17,000 per year. Currently this item is budgeted in 2015 for the CIP. In 2013, the Low E ceiling in the West Arena was replaced. A revised quote determined that the cost for replacing the ceiling in the East Arena will be less than original budgeted amount in the CIP. Vision 20/20, Objective 3, states "Provide capital investments that balance need and affordability." Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 55,000 55,000 Total 55,000 55,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Arena Fund 55,000 55,000 Total 55,000 55,000 Page 197 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN 2015 ihr11 2019 Project # 15-073 Project Name Arena - Dehumidifier Replacement Type Replace or repair Department Parks: Arena Useful Life Contact Susie Miller Category Equipment Priority 3 Significant Status Active Description Replace the dehumidifier in the South Arena. The existing unit was installed in 1997. Upon installation this piece of equipment will be beyond its 15-20 year expected life. Justification I The Dehumidifier is an essential piece of equipment in an ice arena environment. The ice arena environment is a prime location for humidity, especially in the warmer months. Without a dehumidifier the humidity will rise from the ice and create an optimum space for mold to develop. The existing dehumidifier does not take advantage of the waste heat and is not nearly as environmentally friendly as the East and West unit that was installed in 2010. (Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These oroiects renumose aeine infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 165,000 165,000 Total 165,000 165,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Not 165,000 165,000 Determined Total 165,000 165,000 Page 198 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN 2015 thru 2019 Project # 15-072 Project Name Arena -Condensing Unit Replacement Type Replace or repair Department Parks: Arena Useful Life Contact Susie Miller Category Equipment Priority 4 Status Active Description Replacing the condensing unit in the South Arena. The current unit was installed in 1997. The condensing unit is nearing the date for replacement. Typical life expectancy is 15-20 years for this type of equipment. I Justification I The Condensing Unit is one of main components of the south arena refrigeration system. The refrigerant is circulated through the coil of the evaporative condenser. Heat from the refrigerant is dissipated through the coil tubes to the water cascading downward over the tubes. Simultaneously, air is drawn in through the air inlet louvers at the base of the condenser and travels upward over the coil opposite the water flow. A small portion of the water is evaporated which removes the heat. The warm moist air is drawn to the top of the evaporative condenser by the fan and is discharged to the atmosphere. Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 85,000 85,000 Total 85,000 85,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Environmental Efficiency Fund 85,000 85,000 Total 85,000 85,000 Page 199 Monday, September 22, 2014 Capital Improvement Plan 2015 thru 2019 City of Edina, MN Project # 15-086 Project Name Arena - Lobby Roof Repair Type Replace or repair Department Parks: Arena Useful Life Contact Susie Miller Category Buildings Priority 5Important Status Active Description Previous project number was A-13-007. Replace the main lobby roof. The project includes replacing the roof over the main lobby, South Arena, and the East lobby. It is a rubber membrane with rock roof material. The life of the roof was increased by 5 years when improvements were made in 2012. In 2016, the roof will have well exceeded its expected life of 15-18 years. It is recommended to again replace the roof with the rubber membrane and rock. Since original installation there have been significant improvements in the product. The roof was originally installed in 1996. Justification The roof has exceeded its life and is in need of replacement. Currently there are minimal leaks throughout the facility. In 2016 the roof will be 20 years old, far exceeding the 15-18 year expected life. Vision 20/20 Objective #3 states: 'Provide capital investments that balance need and affordability" Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 225,000 225,000 Total 225,000 225,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Unfunded 225,000 225,000 Total 225,000 225,000 Page 200 Mond6y, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15_082 Project Name Arena - Bathroom/Locker Room Remodel Type Replace or repair Department Parks: Arena Useful Life Contact Susie Miller Category Buildings Priority 6 Status Active Description 2015 thri, 2019 Previous project number was A-13-005. The bathroom/locker room remodel project includes re -tiling, adding new partitions, counter tops, and mirrors. Many of the bathrooms/locker rooms in Braemar Arena are outdated. They receive significant use on a daily basis and are in need of upgrades and improvements. The floors in the lower level bathrooms are rubber and difficult to clean. Tiline the floors with skate safe rubber mattinP is preferred. Justification As the facility ages, it is important for us to continue to improve the Arena. Currently the upper West, lower West and lower South are all in need of improvements. The West 1 and West 2 locker rooms are also in need of significant improvements. The West 1 & 2 locker rooms are used by the Edina Hockey Association members, adult league participants and visiting high school hockey teams. All rest room and locker room facilities are very visible to users and its critical to continue to invest in the improvement to the facilities. Vision 20/20, Objective 2 states: 'Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 100,000 100,000 Total 100,000 100,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Unfunded 100,000 100,000 Total 100,000 100,000 Page 201 Monday, September 22, 2014 Capital Improvement Plan r!`- _rCT -I!- - XAT 2015 thra, 2019 Project # 15-084 Project Name Arena -Rubber Floor Replacement Type Replace or repair Department Parks: Arena Useful Life Contact Susie Miller Category Buildings Priority 6 Status Active Description Previous project number was A-13-006. The East and South Arenas need new rubber flooring for the main areas including; lower tunnel corridors, locker rooms and players benches/penalty boxes. The rubber floor allows the players to walk throughout the lower level of the facility with skates on. Justification The rubber flooring throughout the South and East Arenas was installed in 1997. Previously the East Arena flooring lasted 10 years and currently the flooring is 15 years old. 'Be flooring for the West arena and locker rooms was replaced in 2010. The flooring is wearing out in high traffic areas and becomes difficult to clean with our floor scrubber. This project provides for ongoing maintenance and upkeep of Braemar Arena. Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 35,000 35,000 Total 35,000 35,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Unfunded 35,000 35,000 Total 35,000 . 35,000 Page 202 Monday, September 22, 2014 Capital Improvement Plan . City of Edina, MN Project # 15-083 Project Name Arena - Lower Level Parking Lot 2015 thru 2019 Type Replace or repair Department Parks: Arena Useful Life Contact Susie Miller Category Parks Priority 7 Desirable Status Active Description 3esurface the lower level parking lot near the south arena. The parking lot was installed in 1997 and has not been resurfaced. The City of 3dina engineering department recommended resurfacing the lot to avoid more significant repairs in the future. This project was listed on the ?013 CIP but never completed. The amount that was included in the 2013 CIP was incorrect and a revised quote shows the actual cost at Justification Vision 20/20, Objective 2 states: 'Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These Droiects reoumose aeine infrastructure and allow us to Drovide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 120,000 120,000 Total 120,000 120,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Not 120,000 120,000 Determined Total 120,000 120,000 Page 203 Monday, September 22, 2014 • Capital Improvement Plan City of Edina, MN Project 4 15-035 Project Name Art Center -East Side Parking Lot Repair 2015 thru 2019 Type Replace or repair Department Parks: Art Center Useful Life Contact Michael Frey Category Parks Priority 2 Status Active Description This project includes repairing the parking lot and driveway on the east side of the Art Center building. ENVIRONMENTAL CONSIDERATIONS: Inclusion of 3" of MN Dot Spec. 2340 Bituminous Wear Course asphalt in the estimate. Appropriate water run-off and reduction of soil degradation and equipment loss keeps our carbon footprint at a minimum. Justification I The parking lot has seen degradation over the past several years, and was hit particularly hard over the cold winter of 2013/2014. The east parking lot and driveway are asphalt surfaces, and have been patched several times in the past 10 years. That patching has now failed. There are four exposed large potholes, and the cracks and erosion affecting the entire east lot. As a result, drainage and run-off problems created by the parking lot have damaged the kiln yard, another Art Center CIP project. This project is important for consideration as the damage to the parking lot creates a safety issue for patrons as they may trip or fall on uneven parking surfaces. Vision 20/20, Objective #2 states, "that we provide a level of City services that sets Edina apart from other communities". Patrons that first enter the enterprise facility see pot holes and erosion that are in need of repair. Objective #3, offers that "we provide capital investments that balance need and affordability". Previous need for parking lot improvements have been postponed and it would be wise to consider before additional cost is necessary for repair or replacement. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 21,590 21,590 Total Funding Sources 21,590 Prior 2015 2016 21,590 2017 2018 2019 Future Total Construction Fund - Available Funding 21,590 21,590 Total 21,590 21,590 Page 204 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project ti 15-070 Project Name Art Center - East Side Kiln Yard Repair 2015 thru 2019 Type Replace or repair Department Parks: Art Center Useful Life Contact Michael Frey Category Parks Priority 2 Status Active Description This project includes repairs to the Kilns and supporting structures that resulted from drainage damage from water run-off from the east parking lot and driveway that descends to the outdoor kiln yard. During heavy rainfall/snowmelt, the natural course of water drainage runs downhill on the driveway then pools under the concrete slab bases eroding the slabs and causing shifting and degradation to the brick foundation of the kilns. Included in this project: repairs to the concrete bases that support the kilns, repairs to soda -fired kiln roof and repairs to wood shed surrounding kilns. VMENTAL CONSIDERATIONS: of 3" of MN Dot Spec. 2340 Bituminous Wear Course asphalt in the estimate. Appropriate water run-off and reduction of soil )n and equipment loss keeps our carbon footprint at a minimum. Justification All concrete bases in the kiln yard have experienced erosion as a result of misdirected water flow and run-off, and consequently the kilns have structural damage from shifting foundations. This project is important for consideration as revenue from pottery registrations accounts for 50-52% of Art Center revenue. Loss of usable kiln yard equipment reduces our ability to continue offering excellent pottery instruction and firing options. The Edina Art Center has been known as offering premier education in pottery and ceramics since 1977. Previous need for parking lot and kiln yard improvements have been postponed and it is critical to make the repairs to avoid additional costs and further damage. Vision 20/20, Objective #2 states "that we provide a level of City services that sets Edina apart from other communities". We offer more firing options that any potteryfacility in the state. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 21,988 21,988 Total 21,988 21,988 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Available 21,988 21,988 Funding Total 21,988 21,988 Page 205 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project 4 15-085 Project Name Art Center- HVAC Replacement Type Replace or repair Useful Life Category Equipment Description ?revious project number was ART -11-055. 2015 thru 2019 Department Parks: Art Center Contact Michael Frey Priority 3 Significant Status Active This project includes replacing a portion of the HVAC system at the Edina Art Center. Two roof top HVAC units and one furnace have reached their life expectancy and need to be replaced. The life expectancy of each unit is 15 years, and that milestone was reached in 2013. This was a previous CIP project that did not get completed. ENVIRONMENTAL CONSIDERATIONS: 14VAC units are more cost and enerev efficient and ereener than Droducts made 15 Justification The system was examined by HVAC specialist Terry Klapperick in early May 2014. The unit was not functioning correctly as the system was turning on and off. The recommendation was to replace the HVAC units and the furnace. New units that are cost and energy efficient would save on electrical costs, and heating and cooling bills. The justification of this project is the comfort of Art Center patrons in a creative community. Objective #2 of Edina Vision 20/20 states that we provide a level of City services that sets Edina apart from other communities. Objective #3 offers that we provide capital investments that balance need and affordabilitv. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 30,000 30,000 Total 30,000 30,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Environmental Efficiency Fund 30,000 30,000 Total 30,000 30,000 Page 206 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project 4 15_022 Project Name Centennial Lakes - Pedestrian Bridge Repairs 2015 thru 2019 Type Replace or repair Department Parks: Centennial Lakes Park Useful Life Contact Tom Shirley Category Parks Priority 1 Critical Status Active Description tepair the two pedestrian bridges at Centennial Lakes Park. An evaluation of the two pedestrian bridges over Centennial Lake was done in anuary 2014 by the Engineering firm of TKDA and recommended several repairs to extend the service life of these amenities. Justification The bridges have deteriorated over the past 24 years, causing issues both cosmetic and structural. Repairs would include the replacement of the concrete deck and stairs, underlying support pans and brackets, and the cleaning, painting and resealing of both structures. Repairs to these bridges will be required to maintain their structural integrity and alleviate future safety concerns. This investment in the ark's infrastructure will help us keep these vital links in our trails stem looking good for many years to come. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 65,000 65,000 Total 65,000 65,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Park Dedication 65,000 65,000 Total 65,000 65,000 Page 207 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-025 Project Name Centennial Lakes -Walkway Lighting Retrofit 2015 thru 2019 Type Replace or repair Department Parks: Centennial Lakes Park Useful Life Contact Tom Shirley Category Parks Priority 3 Significant Status Active Description This project includes replacing light fixtures with LED lights. There are currently 354 bell light fixtures illuminating the pathways of Centennial Lakes Park and the Edina Promenade. The majority of these fixtures are between 14 and 24 years old. The project is to retrofit the High Pressure Sodium fixtures to LED in order to save energy and maintenance costs. ENVIRONMENTAL CONSIDERATIONS: These new LED fixtures will allow us to save on our energy costs and keep us from having to throw numerous high pressure sodium bulbs into the landfills each year. Justification Energy savings is a high priority within the City of Edina. This project is estimated to bring a savings of between $15,000 to $20,000 annually in electrical costs at Centennial Lakes Park. In addition, while we are currently having to change our high pressure sodium bulbs every other year and discard them, the new LED bulbs are expected to last 12 years, bringing us savings in maintenance and repairs. The anticipated Davback of this Droiect is less than 5 vears. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 88,000 88,000 Total 88,000 88,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Centennial Lakes Fund 88,000 88,000 Total 88,000 88,000 Page 208 Monday, September 22, 2014 Capital Improvement Plan City of Edina, NW Project # 15-038 Project Name Centennial Lakes -Putting Course Ponds 2015 thru 2019 Type Replace or repair Department Parks: Centennial Lakes Park Useful Life Contact Tom Shirley Category Parks Priority 3 Significant Status Active Description Replace the water features at the Centennial Lakes putting course. The ponds would be removed and rebuilt with new concrete, stone and rubber liners. The water features were installed in 1996-97 as part of the initial course construction and are nearing the end of their useful life. As these ponds age they deteriorate, causing problems with leaking as well as aesthetics. ENVIRONMENTAL CONSIDERATIONS: New ponds will not leak and will save on water. Justification The ponds are an important element of the Centennial Lakes putting course and are a major design feature of the course. As such they contribute directly to the playing experience for approximately 25,000 patrons yearly. The putting course generates approximately $200,000 in revenues each season and is consistently recognized as one of the top miniature golf courses in the state. Maintaining the course infrastructure is a key component in keeping the course looking good and helping to retain players. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 0 Total • 35,000 35,000 35,000 35,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Available 35,000 35,000 Funding Total 35,000 35,000 Page 209 Monday, September 22, 2014 L` 0 Capital Improvement Plan City of Edina, MN Project # 15-081 Project Name Centennial Lakes - Floating Bridge Replacement 2015 thru 2019 Type Replace or repair Department Parks: Centennial Lakes Park Useful Life Contact Tom Shirley Category Parks Priority 5Important Status Active Description Fhis project includes replacing the floating bridge with a more traditional arched walkway bridge. Currently we have a floating bridge across :entennial Lakes providing an accessible walkway between the Amphitheater and the west side of Centennial Lakes Park. Justification Our current floating bridge is now 15 years old and requires constant maintenance due to the stresses of pedestrian traffic and storm water flow. The bridge rises and falls with the weight of users, making it somewhat difficult for some of the park users, especially ones that have balance issues. In addition this bridge takes a good deal of abuse from the rising and fast moving storm waters that pass through Centennial Lake. It often is lifted off of the attachment brackets and has broken free on several occasions. A new, fixed metal bridge would be free of movement and out of the way of storm water. It would be removed each winter season for ice skating and reinstalled each spring. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 50,000 50,000 Total Funding Sources Prior 50,000 2015 2016 2017 2018 50,000 2019 Future Total Construction Fund - Unfunded 50,000 50,000 Total 50,000 50,000 Page 210 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-046 Project ]name Edinborough Park -Roof Repairs 2015 lhrz, 2019 Type Replace or repair Department Parks: Edinborough Park Useful Life Contact Patty McGrath Category Buildings Priority 1 Critical Status Active Description Previous project number was EP -13-005. Make all necessary repairs to eliminate water leaks in the Park. This includes roof repairs and also window glazing replacement. The windows and glazing are original to the park. The entire ceiling is glass and the worst leaking is in the primary customer areas of the Great Hall and Adventure Peak. Justification Edinborough Park is twenty eight years old. It is recommended to make the necessary improvements to the roof. With steady rain we have several areas throughout the park where water is leaking into the facility from the windows and/or roof. Over the years, we have seen an increase in the number of leaks causing more damage to the facility. The location of some of the leaks presents safety concerns for possible slipping when the public is in the park. Vision 20/20, Objective 2 states: 'Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 190,500 190,500 Total 190,500 190,500 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Available 190,500 190,500 Funding Total 190,500 190,500 Page 211 Monday, September 22, 2014 • Capital Improvement Plan City of Edina, MN Project # 15-027 Project Name Edinborough Park - Adventure Peak Renovation 2015 thru 2019 Type Replace or repair Department Parks: Edinborough Park Useful Life Contact Patty McGrath Category Buildings Priority 2 Status Active Description Previous project number was EP -11-010. Replacement of deck pads and thick foam pipe covering the structure throughout Adventure Peak. Adventure Peak was built in 2003 and the foam pipe covering is original and is starting to wear out and tear due to heavy use. Justification Each year thousands of children play in Adventure Peak. Adventure Peak attracts people to Edina from all over the Twin Cities metro area. Exterior foam and soft deck pads wear out with use. The thick foam padding covers all of the structural piping throughout Adventure Peak. Kids hang on and bump into the pads. Replacing deck pads and foam pipe covering is essential to maintaining safety standards on the Peak. Edinborough Park has a reputation in the community to be a safe facility for families to enjoy. Vision 20/20, Objective 2 states: 'Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 33,100 33,100 Total Funding Sources 33,100 Prior 2015 2016 2017 2018 33,100 2019 Future Total Construction Fund -Available Funding 33,100 33,100 Total 33,100 33,100 Page 212 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-028 Project Name Edin borough Park -North Sidewalk 2015 thru 2019 Type Replace or repair Department Parks: Edinborough Park Useful Life Contact Patty McGrath Category Parks Priority 2 Status Active Description Previous project number was EP -10-011. Replace the deteriorating concrete on the sidewalks that lead to the North side of the facility. The concrete is original to the park and was poured in 1987. The useful life on concrete is approximately 20 years but varies depending on use, weight and weather. Justification The concrete on the North sidewalk is deteriorating and may become a tripping hazard. This sidewalk is used by many residents living in the condos to access the park and businesses in the Corporate Center. Over the years, we have patched several sections and even those sections are starting to crumble. Replacing the concrete would decrease the tripping hazard. Vision 20/20 Objective 1 states the City maintain strong residential neighborhoods. Maintaining and improving the condition of our neighborhood street and sidewalks is essential. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 32,300 32,300 Total 32,300 32,300 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Available 32,300 32,300 Funding Total 32,300 32,300 Page 213 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-055 Project Name Edinborough Park- Exterior Entryway Doors 2015 1hrtr 2019 Type Replace or repair Department Parks: Edinborough Park Useful Life Contact Patty McGrath Category Buildings Priority 2 Status Active Description project number was EP -11-007. exterior entryway doors are the original doors installed when the park first opened in 1987. They are over 25 years old and have become cult to lock. The interior components of the doors are also deteriorating and have become expensive to repair. New doors would also be h more energy efficient. 1RONMENTAL CONSIDERATIONS: exterior doors would Drovide enerev sa Justification is parks and public buildings are the essential components of the foundation of our city. The exterior doors are the first thing people see n they enter Edinborough Park. The doors are original to the park and have corroded components. The doors do not lock well which could It in safety issues inside the park. The doors are difficult to open which is a challenge for kids and older adults. The doors are discolored appear neglected to the public using the park. As Edinborough Park works toward improved financial stability, one of our goals is to -ase usage of the facility and create a welcoming environment. Replacing the doors will create a positive first impression and demonstrate I stewardship of the facility. 20/20, Objective 2 states: 'Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: le capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. )rojects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 93,215 93,215 Total Funding Sources Prior 93,215 2015 2016 93,215 2017 2018 2019 Future Total Environmental Efficiency Fund 93,215 93,215 Total 93.215 93,215 Page 214 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-056 Project Name Edinborough Park- Interior Entryway Doors Type Replace or repair Useful Life Category Buildings Description Previous project number was EP -11-008. 2015 thru 2019 Department Parks: Edinborough Park Contact Patty McGrath Priority 3 Significant Status Active interior doors are the original doors installed when the park first opened in 1987. It is my recommendation to replace the interior lockable 's on all four entrances to the park. The doors are functional, and repairs are made on them regularly, but those repairs are becoming much costly. CONSIDERATIONS: doors would Justification Edina parks and public buildings are the essential components of the foundation of our city. The interior doors are the first thing people see when they enter Edinborough Park. The doors are original to the park and have corroded components causing instability. New doors would be much more energy efficient. The doors are faded and do not represent the image that we want to portray to our guests. In 2017, Edinborough Park will be 30 years old. Our goal is to update the look of the facility and replacing the interior doors will help us achieve that goal. • Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 71,295 71,295 Total 71,295 71,295 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Environmental Efficiency Fund 71,295 71,295 Total 71,295 71,295 Page 215 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-030 Project Name Edinborough Park- Security Camera System 2015 thru 2019 Type Expansion Department Parks: Edinborough Park Useful Life Contact Patty McGrath Category Equipment Priority 4 Status Active Description Previous project number was EP -08-007. Install a new web based security camera system with the ability for video surveillance. Included in the system are new interior and exterior cameras, DVR and monitors. The useful life is anticipated to be 10 years. Justification Due to the large number of entrances, exits and the proximity of the adjoining properties, the camera system will provide greater protection for the Park and our Association Partners. (i.e.: Corporate Center, Park Plaza, Residence Inn). The security camera system would be installed by ProTech the company that has installed security systems throughout city of Edina facilities. Vision 20/20 Objective 7 states to evaluate and efficiently employ technological advancements to provide City services. The current system was installed in 2006 and has many limitations. A more efficient system would allow us remote access to view the park, maintain a safe environment for the public, and view clear images of the facility. This system is being used effectively at the Aquatic Center and Public Works buildings. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 73,865 73,865 Total 73,865 73,865 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Edinborough Fund 73,865 73,865 Total 73,865 73,865 Page 216 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-034 Project Name Edinborough Park- Boiler 2015 thru 2019 Type Replace or repair Department Parks: Edinborough Park Useful Life Contact Patty McGrath Category Equipment Priority 4 Status Active Description Previous project number was EP -12-003. Replace the main park boiler at Edinborough Park. The boiler provides heat to most of the park including the entryways, locker rooms, pool and track. This boiler is essential to Park operations. The useful life on a boiler is approximately 10 years. ENVIRONMENTAL CONSIDERATIONS: The existing boiler is 85% efficient and we would be able to replace it with a boiler that is approximately 95% efficient, increasing energy savings. Justification The main park boiler was installed in 2004. The boiler provides heat to most of the areas in the park. By 2015, we will have surpassed the useful life of an average boiler. Providing heat in the facility would be necessary for us to operate during the months we experience colder weather. Vision 20/20, Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 27,700 27,700 Total 27,700 27,700 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Environmental Efficiency Fund 27,700 27,700 Total 27,700 27,700 Page 217 Monday, September 22, 2014 0 Capital Improvement Plan City of Edina, MN Project # 15-071 Project Name Edinborough Park - Upstairs Restroom Remodel 2015 thru 2019 Type Replace or repair Department Parks: Edinborough Park Useful Life Contact Patty McGrath Category Buildings Priority 4 Status Active Description Previous project number was EP -11-009. Renovate and remodel the upstairs restrooms at Edinborough Park. The only components that have been replaced were the counter tops. All other amenities are original to the Park. Currently, the restrooms are quite dimly lit and are not very family friendly. The renovation would serve the general public attending the park, as well as Pool & Track users. The useful life is anticipated to be 15-18 years. ENVIRONMENTAL CONSIDERATIONS: The lighting would include longer lasting and more efficient light bulbs, as well as motion sensors to keep the lights on only when you need them. The sinks and toilets would also use sensors for water conservation. Justification Edina parks and facilities are the essential components of the foundation of our city. I recommend replacing the tile, countertops, lighting fixtures, and toilet partitions. These are heavily used restrooms and are showing their age. The tile is chipping in certain areas and could be a safety concern. The restroom facilities look very outdated and do not represent the quality that is expected from an Edina facility. The restrooms are very heavily utilized by users of the pool, track, and play park. Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 30,800 30,800 Total Funding Sources 30,800 Prior 2015 2016 30,800 2017 2018 2019 Future Total Construction Fund - Available Funding 30,800 30,800 Total 30,800 30,800 Page 218 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-069 Project Name Edinborough Park - Track Air Conditioning Type Replace or repair Useful Life Category Buildings Description Previous project number was EP -11-005. 2015 thru 2019 Department Parks: Edinborough Park Contact Patty McGrath Priority 6 Status Active Add air conditioning to the track and exercise area. The useful life is anticipated to be 10 years. Adding air conditioning to the track area is vital to the keeping the exercise area relevant and attractive to our Association Partners (i.e.: Corporate Center, Park Plaza and Residence Inn), Pool & Track members and dailv users. Justification There has never been air conditioning in the track area. The track is surrounded by windows that cannot be opened. During the summer months temperatures can exceed 90 degrees. Exercising at these temperatures can become a safety and health issue for anyone, especially seniors. The addition of air conditioning to the track will make the facility a more appealing alternative for the community to enjoy year round. Vision 20/20, Objective 2 states: 'Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects re -purpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 66,600 66,600 Total 66,600 66,600 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Construction Fund - Unfunded 66,600 66,600 Total 66,600 66,600 Page 219 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-017 Project Name Golf - Driving Range Expansion 2015 thru 2019 Type Expansion Department Parks: Golf Course Useful Life Contact Joe Abood Category Parks Priority 1 Critical Status Active Description Previous project number was GC -12-005. Expansion of Driving Range will increase the depth and width of the range and tee lines and improve and increase the size of the teaching tee area on the north end of the range. The benefits of expansion are increased capacity for peak times, improved turf quality, and eliminating safety concerns of customers being hit by golf balls while on the Executive Course and "teaching tee" area. The expansion would include taking the current second and third holes of the Executive Course as part the Driving Range. The two current Par 4's would tum into four Par 3's making the Executive Course (now Par 29) into a Par 3 Course (Par 27). Project estimates range from $1,287,000 - $1,526,100 with options of $30,000 to expand the size of four greens to accommodate 2 flags per green (like Fred Richards), $187,000 to rebuild the remaining 5 greens to accommodate 2 flags and $55,000 to replace the irrigation system on the remaining 5 holes so that the entire Par 3 Course would have new irrigation. Staff recommends to include all options in the project. This brings the project estimate range to $1,525,000 - 1,798,000. With these additions, the Par 3 course would be well positioned to meet the needs of all people with all abilities and create a unique market position. Herfort Norby Golf Course Architects has been retained to provide construction and bid documents for this project. SEH has been retained to assist with the watershed and permitting process for this project. We hope to put this project out for bid in January, 2015 for construction in Julv/August 2015. Justification This was the top priority for CIP improvements by the National Golf Foundation consultant report. The National Golf Foundation (NGF) report also confirms justification: "NGF has observed declining investment in in the golf courses as revenues declined. Golf courses are "living and breathing" assets that will deteriorate over time, and significant reductions in capital expenditures eventually will catch up to the system". The Driving Range and re -branded "Learning Center" will provide a significant revenue source for Braemar. It will be the largest driving range in the state and with our prime location, will be the heaviest used range in the state. The current range is too short creating safety concerns for golfers on the north end of the range. Golf club technology has rendered our range obsolete. The current tee line is too narrow which doesn't provide enough depth to rotate hitting lines forward and backward enough to maintain turf. By June, all large portion of our hitting surface is dirt. The new design will allow for at least a 3 week rotation of tee lines and newer varieties of grass will provide significantly better durability. Targets will be enhanced on the range. The Learning Center will provide an improved hitting area and new lesson building. The Par 3 course will provide an improved experience over the existing executive course. The course will be slightly shorter but holes will be improved, irrigation replaced and "overly challenging" areas eliminated. Greens will be improved, bunkers reduced in size and number and (water hazards more strategically located. intend to market the driving range as a destination for learning, practicing, having fun and socializing. Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 1,800,000 1,800,000 Total 1,800,000 1,800,000 Page 220 Monday, September 22, 2014 Capital Improvement Plan • City of Edina, MN Funding Sources Prior Golf Course Fund Total 2015 thru 2019 2015 2016 2017 2018 2019 Future 1,800,000 1,800,000 Total 1,800,000 1,800,000 Page 221 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-061 Project Name Golf - Greens Mowers Replacement Type Replace or repair Useful Life Category Equipment Description Previous project number was GC -13-001. 2015 thru 2019 Department Parks: Golf Course Contact Tom Swenson Priority 1 Critical Status Active Replace one riding triplex greens mower every year from 2015 -2019 to keep the course in top condition. Braemar owns 9 of these mowers to mow the greens, roll the greens and to mow the tee box areas. The first 4 trade mowers were purchased in 2006 and the final trade was purchased in 2008. At the time of purchase these mowers will be 10, 11, 12, 13 and 12 years old respectively. These mowers are typically replaced every 10 years or less to reduce the chance of breakdowns and oil leaks. Occasionally oil leaks occur that will kill the greens. IVIRONMENTAL CONSIDERATIONS: brid mowers are available but our demonstration mowers have been proven to be unreliable and cost $4,500 more than a standard mower. Justification Replacement needed to keep maintenance fleet in working condition and up to acceptable standards for a premier facility. The National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as revenues declined. Golf courses are 'living and breathing" assets that will deteriorate over time, and significant reductions in capital expenditures eventually will catch up to the system". Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 29,000 29,000 29,000 29,000 29,000 145,000 Total 29,000 29,000 29,000 29,000 29,000 145,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Golf Course Fund 0 Total 29,000 29,000 29,000 29,000 Page 222 29,000 29,000 29,000 29,000 29,000 29,000 145,000 145,000 Monday, September 22, 2014 Capital Improvement Plan • City of Edina, MN Project # 15-018 Project Name Golf -Grill Renovation 2015 thru 2019 Type Expansion Department Parks: Golf Course Useful Life Contact Joe Abood Category Buildings Priority 2 Status Active Description This renovation would demolish our current grill, kitchen, storage, food prep area and north hallway and provide a "shell" for a new restaurateur to build out and finish as a full service, year round restaurant space. The demolition and "shell" represent approximately 50% of the cost to demolish and completely rebuild the space. In addition, staff is recommending updating the rest rooms in the banquet entrance hallway. The new design of the space will allow rest room access for customers on the main floor. Currently there is no hallway to get to the upper floor restrooms and most customers are forced to go downstairs to use the restroom. The upstairs restrooms are very dated and are in need of new, energy efficient lighting and plumbing fixtures, and new paint, counter tops and tile. Demolition and shell $125,000 Architect, Construction Manager & Fees $20,000 Restroom Renovation $25,000 ENVIRONMENTAL CONSIDERATIONS: Plumbing (sinks and toilets), lighting and kitchen appliances will all be replaced with more energy efficient items in the restrooms and kitchen Justification This renovation is required to attract a restaurateur that will generate significant interest and revenue for our facility. The current space is old, dark and ugly. The space is very inefficient. Many golfer report that they will leave Braemar at the end of a golf game to go to an off-site location for food and beverage. The clubhouse and grill are not up to City of Edina standards. Golfers are also becoming increasingly reluctant to bring clients to Braemar due to the inadequate food and beverage choices and facilities. The Clubhouse and restaurant will be used to market to and attract business customers, families and kids in a much more inviting atmosphere. We want to provide an atmosphere where golfers, neighbors, families and kids will want to come and enjoy the food, beverages and beautiful natural environment. strategic alignment with Edina's mission statement to "offer premier public facilities" and Edina's Vision 20/20 Section 2.2 Vision and als of A Sound Public Infrastructure "Edina streets, utilities, parks, and public buildings are the essential components of the foundation of r city". National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as hues declined. Golf courses are "living and breathing" assets that will deteriorate over time, and significant reductions in capital :nditures eventually will catch up to the system". Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 175,000 175,000 Total 175,000 175,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Golf Course Fund 175,000 175,000 Total 175,000 175,000 Page 223 Monday, September 22, 2014 Capital Improvement Plan 2015 thru 2019 City of Edina, MN Page 224 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-019 Project Name Golf -Driving Range/Exec.Clubhouse Renovation 2015 thru 2019 Type Expansion Department Parks: Golf Course Useful Life Contact Joe Abood Category Parks Priority 2 Status Active Description Renovate existing Driving Range / Executive clubhouse. With the upcoming completion of the Driving Range / Executive Course Project, it is imperative that we update the clubhouse to coincide with a premier practice facility. The existing clubhouse is in need of updating in the following areas: )ms - The existing restrooms are in disrepair and require new tile, Eco friendly hand dryers as well as water efficient sinks and ies. They also need updates to ADA requirements. - The existing carpet is well past its useful lifespan. re & Fixtures - Replace Point of Sale counter. Replace Tables and Chairs. Add Retail Fixtures. of the above updates will result in an enhanced customer experience, improved access and utilization and an increase in customer wallet •e. The renovation will also foster our strategic re -branding of the facility as "The Learning Center at Braemar" and will serve as its center ENVIRONMENTAL CONSIDERATIONS: New Eco friendly hand dryers - Energy efficient hand dryers offer greater long term benefits over that of paper towels in both financial and environmental aspects, helping to save on paper expense and more importantly providing a greener alternative. New water efficient sinks and lavatories - Replacing the old model sinks and lavatories with new low -consumption models could automatically and permanently cut our clubhouse water consumption by 25% or more. Justification I Renovation needed to keep facility up to acceptable standards for a premier facility. In strategic alignment with Edina's mission statement to "offer premier public facilities" and Edina's Vision 20/20 Section 2.2 Vision and Goals of A Sound Public Infrastructure "Edina streets, utilities, parks, and public buildings are the essential components of the foundation of our city". The National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as revenues declined. Golf courses are "living and breathing" assets that will deteriorate over time, and significant reductions in capital expenditures eventually will catch up to the system". Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 50,000 50,000 Total 50,000 50,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Golf Course Fund 50,000 50,000 Total 50,000 50,000 Page 225 Monday, September 22, 2014 Capital Improvement Plan 2015 thru 2019 City of Edina, MN Page 226 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-021 Project Name Golf- Clubhouse Banquet Renovation 2015 thru 2019 Type Expansion Department Parks: Golf Course Useful Life Contact Joe Abood Category Buildings Priority 2 Status Active Description The existing banquet space is dated, dark and uninviting to potential wedding, social and corporate business. We are proposing to renovate four specific items within the space that will produce an immediate return on investment. Renovate Braemar clubhouse ballroom and entrance hallway ceilings. Present wood ceilings are dark and uninviting to potential event business. We are proposing to install drywall on the wood ceilings and painting them white. Replace carpeting throughout the Braemar main clubhouse. The present carpet is dated and unattractive to potential social and corporate business. Useful life 10 years. Replace lighting throughout the Braemar main clubhouse ballroom and entrance. The present banquet space is dark and uninviting to potential social and corporate business. Energy efficient fixtures will be utilized in this renovation. Replace existing sound system in ballroom. Our current system in the banquet room is original -1986. The speakers are antiquated and the sound is less than optimal. The mixer and amplifier are also outdated and we currently have no means of playing music for events. We have had numerous business meetings complain about sound quality and some have chosen to move to another location. ENVIRONMENTAL CONSIDERATIONS: In the typical U.S. commercial building, lighting accounts for close to 35 percent of electricity use. Upgrading our lighting with today's light sources, fixtures and controls often can cut lighting energy use in half, while maintaining or improving lighting quality. With good design, such lighting improvements typically pay for themselves in energy savings within a few years. Upgrading our lighting offers additional benefits, including reducing the load lighting puts on air conditioning, ventilation and our overall electrical system. Justification Renovation needed to keep facility up to acceptable standards for a premier facility and to attract new customers. In strategic alignment with Edina's mission statement to "offer premier public facilities" and Edina's Vision 20/20 Section 2.2 Vision and Goals of A Sound Public Infrastructure "Edina streets, utilities, parks, and public buildings are the essential components of the foundation of our city". The National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as revenues declined. Golf courses are "living and breathing" assets that will deteriorate over time, and significant reductions in capital expenditures eventually will catch up to the system". Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 200,000 200,000 Total 200,000 200,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Braemar Memorial Fund 200,000 200,000 Total 200,000 200,000 Page 227 Monday, September 22, 2014 Capital Improvement Plan 2015 thru 2019 City of Edina, MN Page 228 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project 4 15-036 Project Name Golf - Clubhouse Banquet Tables and Chairs 2015 thru 2019 Type Replace or repair Department Parks: Golf Course Useful Life Contact Joe Abood Category Equipment Priority 2 Status Active Description Replace Braemar clubhouse banquet tables and chairs. Updating the clubhouse furniture should see an immediate return on investment. There are 8 original (1986) 60" round tables in the banquet room that have a steel base. Several of these tables have nicks in the laminate and worn edges. In addition, many of the tops are no longer level. There are currently 11 (60" round) banquet tables that have been purchased within the past four years that are in respectable condition. They have collapsible legs and are stored on racks that are wheeled in and out of the banquet room for each set up. These tables were approximately $291 each. The banquet space can accommodate a maximum of 25 round tables for guest seating. If we intend to match the newer, collapsible tables we would need approximately 14 additional (60" round tables). We currently have a supply of 12 8' banquet tables and 6 6' banquet tables. We recommend replacing all of the tables as they are in poor condition. Our current style of 6' tables are $175 and $260 for the 8' tables. The banquet chairs are approximately 8-10 years old 240 chairs were originally purchased. Due to wear, breakage, etc. we are down to 210 chairs. Our current chairs are tired and in need of replacement. They are too dark and their lack of neutrality are a detriment to renters, brides in particular. Customers, brides in particular, are regularly renting chair covers or chairs themselves due to their dated style and age. Replacement chairs (square back, stacking) that are appropriate for our facility are approximately $140 each. These chairs will be suitable for our wide range of customers. Justification needed to keep facility up to acceptable standards for a premier facility and to attract new customers. In strategic alignment with Edina's mission statement to "offer premier public facilities" and Edina's Vision 20/20 Section 2.2 Vision and Goals of A Sound Public Infrastructure "Edina streets, utilities, parks, and public buildings are the essential components of the foundation of our city". National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as nues declined. Golf courses are "living and breathing" assets that will deteriorate over time, and significant reductions in capital :nditures eventually will catch up to the system". Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 40,000 40,000 Total Funding Sources 40,000 Prior 2015 2016 2017 40,000 2018 2019 Future Total Braemar Memorial Fund 40,000 40,000 Total 40,000 40,000 Page 229 Monday, September 22, 2014 Capital Improvement Plan 2015 thru 2019 City of Edina, MN Page 230 Monday, September 22, 2014 Capital Improvement Plan 2015 thru 2019 City of Edina, MN Project # 15-042 Project Name Golf -Clubhouse Security System Type New Department Parks: Golf Course Useful Life Contact Joe Abood Category Equipment Priority 2 Status Active Description Purchase and install surveillance system at the Braemar main clubhouse and the Driving Range/Leaming Center facility. This project would include 5 cameras in the Driving Range/Learning Center facility, 18 cameras throughout the interior and exterior of the clubhouse and 3 cameras in the maintenance facility. This would extend the city's existing Milestone network video surveillance system. There is no video camera system currently at Braemar Golf Course. This system would provide increased safety for our customers and staff, deter vandalism and theft and improve customer service and operational efficiency to assist with staffing in high traffic service areas. Braemar would utilize Pro - Tec Design, the same provider of the City's network video surveillances stem. Justification Surveillance system is needed to protect the City of Edina's assets from theft and vandalism as well as its employees and patrons. It will also provide operational efficiencies by monitoring customers and facility utilization. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 60,000 60,000 Total 60,000 60,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Golf Course Fund 60,000 60,000 Total 60,000 60,000 Page 231 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-054 Project Name Golf -Tractor Replacement Type Replace or repair Useful Life Category Equipment Description 3revious project number was GC -13-001. 2015 thru 2019 Department Parks: Golf Course Contact Tom Swenson Priority 2 Status Active a utility tractor loader that was purchased in 1995 making it 24 years old when retired in 2019. This tractor is primarily used to load >. Typically it is used to load sand, soil, mulch and tree debris. This tractor can also be used with various attachments that can be used fairways dig irrigation holes and apply granular fertilizer to various turf grass areas. Justification Replacement needed to keep maintenance fleet in working condition and up to acceptable standards for a premier facility. The National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as revenues declined. Golf courses are "living and breathing" assets that will deteriorate over time, and significant reductions in capital expenditures eventually will catch up to the system". Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 20,000 20,000 Total 20,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Golf Course Fund Total Page 232 20,000 20,000 20,000 Total 20,000 20,000 Monday, September 22, 2014 • Capital Improvement Plan City of Edina, MN Project # 15-058 Project Name Golf - 72" Rough Mower Replacement 2015 thru 2019 Type New Department Parks: Golf Course Useful Life Contact Tom Swenson Category Equipment Priority 2 Status Active Description Previous project number was BC -13-001. Replace a 72" small area rough mower. The trade in mower was purchased in 2007 making it 13 years old when replaced in 2019. This mower has a unique 72 inch deck design that allows it to mow around the hundreds of trees at Braemar golf course. Justification Replacement needed to keep maintenance fleet in working condition and up to acceptable standards for a premier facility. The National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as revenues declined. Golf courses are "living and breathing" assets that will deteriorate over time, and significant reductions in capital expenditures eventually will catch up to the system". Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 24,000 24,000 Total 24,000 24,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Golf Course Fund 24,000 24,000 Total 24,000 24,000 Page 233 Monday, September 22, 2014 n Capital Improvement Plan 2015 thru 2019 City of Edina, MN Project # 15-059 Project Name Golf -Utility Vehicles Replacement Type Replace or repair Department Parks: Golf Course Useful Life Contact Tom Swenson Category Vehicles Priority 2 Status Active Description Previous project number was GC -13-001. Replace 2 heavy duty utility vehicles at Braemar over the next 2 years (2018 and 2019). The trade vehicles were purchased in 2001 and 2005 making them 18 and 19 years old at the time of purchase. These heavy duty vehicles are used for hauling and dumping larger loads of materials on the golf course. They are a small version of a dump truck that can maneuver around the golf course without harming the turfgrass. They typically haul sand for the bunkers, soil for construction projects and heavy debris from trees. These activities help us improve the course conditions. As these vehicles continue to age, they require more frequent repair and are not available for the grounds crew. This also reduces the time that the mechanic cans end on the grounds helping to improve course conditions. Justification Replacement needed to keep maintenance fleet in working condition and up to acceptable standards for a premier facility. The National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as revenues declined. Golf courses are 'living and breathing" assets that will deteriorate over time, and significant reductions in capital expenditures eventually will catch up to the system". Vision 20/20, Objective 2 states: 'Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 20,000 20,000 40,000 Total 20,000 20,000 40,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Golf Course Fund 20,000 20,000 40,000 Total 20,000 20,000 40,000 Page 234 Monday, September 22, 2014 � -1 Capital Improvement Plan City of Edina, MN Project # 15_060 Project Name Golf - Fairway Mowers Replacement Type Replace or repair Useful Life Category Equipment Description Previous project number was GC -13-001. 2015 thru 2019 Department Parks: Golf Course Contact Tom Swenson Priority 2 Status Active Replace 2 fairway mowers over the next 2 years (2017 and 2018). The trade in mowers were purchased in 2004 and 2010 making them 14 and 9 years old when replaced. Braemar owns 3 of these mowers that mow the 36 fairways. As these machines age they require more maintenance and develop hydraulic oil leaks. Justification Replacement needed to keep maintenance fleet in working condition and up to acceptable standards for a premier facility. The National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as revenues declined. Golf courses are "living and breathing" assets that will deteriorate over time, and significant reductions in capital expenditures eventually will catch up to the system". Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 49,000 49,000 98,000 Total 49,000 49,000 98,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Golf Course Fund Total Page 235 49,000 49,000 49,000 49,000 98,000 98,000 Monday, September 22, 2014 Capital Improvement Plan 2015 thru 2019 City of Edina, MN Project # 15-062 Project Name Golf -Sprayer Vehicle Replacement Type Replace or repair Department Parks: Golf Course Useful Life Contact Tom Swenson Category Vehicles Priority 2 Status Active Description Previous project number was GC -13-001. Replace the spray vehicle that is used to apply fertilizer and pesticides to Braemar's 36 holes of golf. The current vehicle was purchased in 2005 and will be 11 years old. This vehicle is typically replaced every 10 years. Braemar only has one spray vehicle so it needs to be in good condition. If this machine breaks down, staff loses critical time required to keep the greens alive. Modern sprayers are equipped with covered spray booms to reduce the chance of chemical drift and an enclosed cab with filtered air to protect the operator. A computer controls the rate of the product applied making it more efficient. Justification Replacement needed to keep maintenance fleet in working condition and up to acceptable standards for a premier facility. The National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as revenues declined. Golf courses are "living and breathing" assets that will deteriorate over time, and significant reductions in capital expenditures eventually will catch up to the system". Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 50,000 50,000 Total 50,000 50,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Golf Course Fund 50,000 50,000 Total 50,000 50,000 Page 236 Monday, September 22, 2014 • Capital Improvement Plan 2015 X irl, 2019 City of Edina, MN Project # 15-063 Project Name Golf - Heavy Duty Utility Vehicle Replacement Type Replace or repair Department Parks: Golf Course Useful Life Contact Tom Swenson Category Vehicles Priority 2 Status Active Description Previous project number was GC -13-001. Purchase a new golf course heavy duty utility vehicle that will replace one purchased in 2002. These heavy duty vehicles are used for hauling and dumping larger loads of materials on the golf course. They are a small version of a dump truck that can maneuver around the golf course without harming the turfgrass. They typically haul sand for the bunkers, soil for construction projects and heavy debris from trees. These activities help us improve the course conditions. This vehicle purchased in 2002 is 13 years old. As these vehicles continue to age, they require more frequent repair and are not available for the grounds crew. This also reduces the time that the mechanic can spend on the grounds helping to improving course conditions. Justification Replacement needed to keep maintenance fleet in working condition and up to acceptable standards for a premier facility. The National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as revenues declined. Golf courses are "living and breathing" assets that will deteriorate over time, and significant reductions in capital expenditures eventually will catch up to the system". Vision 20/20, Objective 2 states: 'Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 20,000 20,000 Total 20,000 20,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Golf Course Fund 20,000 20,000 Total 20,000 20,000 Page 237 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-064 Project Name Golf - Small Rough Mowers Replacement Type Replace or repair Useful Life Category Equipment Description Previous project number was GC -13-001. 2015 thru 2019 Department Parks: Golf Course Contact Tom Swenson Priority 2 Status Active Replace 2 small area rough mowers over the next 2 years (2016 and 2017). The first trade was purchased in 2005 and the second trade was purchased in 2010 making them 12 and 8 years old at the time of purchase. They are typically replaced in less than 10 years because they are used daily. These mowers are capable of mowing up to 3.5 acres per hour and they are responsible for mowing the rough around the greens, tees and bunkers. They have a uniaue deck design that allows them to mow these sloped areas without scalping. Justification Replacement needed to keep maintenance fleet in working condition and up to acceptable standards for a premier facility. The National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as revenues declined. Golf courses are "living and breathing" assets that will deteriorate over time, and significant reductions in capital expenditures eventually will catch up to the system". Vision 20/20, Objective 2 states: 'Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 30,000 30,000 60,000 Total 30,000 30,000 60,000 Funding Sources Prior 2015 Golf Course Fund Total 2016 2017 2018 30,000 30,000 30,000 30,000 2019 Future Total 60,000 60,000 Page 238 Monday, September 22, 2014 r: F, LI Capital Improvement Plan City of Edina, MN Project # 15-066 Project Name Golf- Clubhouse & Driving Range Siding Repairs 2015 thru 2019 Type Replace or repair Department Parks: Golf Course Useful Life Contact Joe Abood Category Buildings Priority 2 Status Active Description Replace the siding at the Braemar Clubhouse and the Braemar Driving Range/Learning Center facilities. A number of repairs have been performed over the years with many areas of the building still needing attention. This project would avoid additional ongoing repair costs and reduce exposure of potential water damage to building. The existing siding would be removed and replaced with insulation and a new cement fiber type of siding. clubhouse, pro shop and driving range/leaming center siding received significant damage due to a hail storm in August of 2013. A public is carpenter crew was dispatched to repair a few areas prior to repainting these buildings. While attempting to patch an area between the t entrance of the clubhouse and banquet facility they discovered areas of rotten siding. Further inspection revealed at least 15 areas on buildings that have deteriorated. The siding has hail damage, decay and is dated in design. Our customers regularly comment on how d these buildings appear. Replacing the siding would update and protect these buildings and improve the customers experience and facility d. It is important to replace the siding on both the Clubhouse and Driving Range/Learning Center facility at the same time due to their .imity to one another. They are currently the same style with the same roofing and siding materials. Justification pairs needed to keep clubhouse up to acceptable standard for a premier facility. Water is continuing to damage the siding making spot )airs difficult. It is often difficult to know where to start and stop repairs because the damage is so extensive. These facilities will continue function well for many years with these updates. The National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as revenues declined. Golf courses are "living and breathing" assets that will deteriorate over time, and significant reductions in capital expenditures eventually will catch up to the system". Vision 20/20, Objective 2 states: 'Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 125,000 125,000 Total Funding Sources 125,000 Prior 2015 2016 125,000 2017 2018 2019 Future Total Golf Course Fund 125,000 125,000 Total 125,000 125,000 Page 239 Monday, September 22, 2014 0 Capital Improvement Plan City of Edina, MN Project # 15-089 Project Name Golf - Large Rough Mower Replacement Type Replace or repair Useful Life Category Equipment Description Previous project number was GC -13-001. 2015 1111,1/ 2019 Department Parks: Golf Course Contact Tom Swenson Priority 2 Status Active Replace a large area rough mower that is capable of mowing up to 6.5 acres per hour. The trade in mower was purchased in 2008 making it 9 years old in 2016. These rough mowers are used daily to mow the large areas of taller grass at the golf course. This improves the golfers experience by making the grass shorter and easier to play. Customers feedback shows that long rough slows down play and makes golf too difficult. This mower has a unique deck design that uses a roller to stripe the grass and doesn't scalp on uneven terrain. Justification Replacement needed to keep maintenance fleet in working condition and up to acceptable standards for a premier facility. The National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as revenues declined. Golf courses are "living and breathing" assets that will deteriorate over time, and significant reductions in capital expenditures eventually will catch up to the system". Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 52,000 52,000 Total 52,000 52,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Golf Course Fund 52,000 52,000 Total 52,000 52,000 Page 240 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN 3roject # 15-080 ?roject Name Golf - Driving Range Ball Machines 2015 thru 2019 Type New Department Parks: Golf Course Useful Life Contact Joe Abood Category Equipment Priority 3 Significant Status Active Description Purchase two e -range golf ball dispensing machines for the driving range. Each dispenser will be integrated with our present Point -of -Sale (FORE! Reservations). It will allow us to reduce labor costs and generate revenue from sale of pre -purchased buckets of balls. It will also allow us to free up counter space and make a more appealing clubhouse for increased Retail and Food & Beverage sales. a -range will give us information about sales and customer purchasing habits. Sales graphs and reports can be printed for the week, month and customer activity can be reviewed and printed. Golf Course driving range privileges can be managed more efficiently. e -range can track every basket dispensed by the range ball dispenser. We can balance employee's cash to the actual sales at the dispenser. We can print a report showing exactly what happened at the ball dispenser on each shift. The e -range dispenser will also be utilized at the Golf Dome this Fall Estimated cost per machine - $9,000 Total - $18,000 Justification Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 18,000 18,000 Total 18,000 18,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Golf Course Fund 18,000 18,000 Total • 18,000 Page 241 18,000 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-024 Project Name Golf- Clubhouse Deck Resurface 2015 thn, 2019 Type Replace or repair Department Parks: Golf Course Useful Life Contact Joe Abood Category Buildings Priority 4 Status Active Description Zesurface banquet and restaurant patio. Purchase new outdoor tables and chairs. r customers complain that the outdoor decks at the Braemar Clubhouse are underutilized because of the dated appearance of the flooring I the furniture. These decks also have a bright surface color that is difficult to enjoy on a sunny day. The current south and west decks at the bhouse have multiple ages and versions of concrete pours. The south deck has an uneven color and finish that accumulates dirt that can't be aned. The west deck has three different finishes. Some of the areas on the west deck have a cracked and deteriorated surface. A new finish these decks would make the concrete decks last longer and give these spaces a finished, continuous and updated appearance. This new :orative floor finish would be upgraded to a polymer modified cement material that will seal the various versions of concrete. decks currently have 16 tables and 64 chairs combined with a few bench seating areas. The current furniture is functional but not ng. These deck areas are large enough to create interesting casual seating areas in addition to our current capacity. Our anticipated irant growth will also create more demand for this area. Updating the furniture for these decks would create a much more enjoyable ience for our dining and golfing guests to enjoy. The decks offer a beautiful view of the golf course and are significantly underutilized. the addition of a new restaurant at Braemar, this area will be needed and we anticipate will be a prime seating location for golfers and Justification needed to keep clubhouse up to acceptable standards for a premier facility. National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as nues declined. Golf courses are "living and breathing" assets that will deteriorate over time, and significant reductions in capital mditures eventually will catch up to the system". Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 80,000 80,000 Total 80,000 80,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Golf Course Fund 80,000 80,000 Total 80,000 80,000 Page 242 Monday, September 22, 2014 Capital Improvement Plan 2015 lhn, 2019 City of Edina, NW Page 243 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-033 Project Name Golf -Signage Type Expansion Useful Life Category Parks Description Replacement of existing golf facility wood signs. 2015 thru 2019 Department Parks: Golf Course Contact Joe Abood Priority 4 Status Active e existing signage is dated and in disrepair. New signs will significantly increase the visibility of the facility as well as elevate our brand. )posed signs includes a new digital sign for the golf course entrance which can be used to advertise up coming events at the facility as well other City of Edina news and happenings. Golf Course Entrance Sign - $30,000 Golf Course Clubhouse Sign - $10,000 Executive Sign - $5,000 Parkine Lot Directional Sign - $2,500 Justification needed of deteriorating sign -age. This would assist in elevating the Braemar brand to a premier facility. The National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as revenues declined. Golf courses are 'living and breathing" assets that will deteriorate over time, and significant reductions in capital expenditures eventually will catch up to the system". Vision 20/20, Objective 2 states: 'Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total EquipNehicles/Furnishings 47,500 47,500 Total 47,500 47,500 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Golf Course Fund 47,500 47,500 Total 47,500 47,500 Page 244 Monday, September 22, 2014 • Capital Improvement Plan 2015 thru 2019 City of Edina, MN Project # 15-037 Project Name Golf -Driving Range Clubhouse Patio Addition Type Expansion Department Parks: Golf Course Useful Life Contact Joe Abood Category Buildings Priority 4 Status Active Description We are proposing the construction of a 30'x 30' concrete patio with a pergola and seating for approximately 30-40 people. This will serve The Learning Center patrons and guests in numerous capacities. An outdoor seating area is an attractive amenity to have at our upgraded executive course and practice facility as it will promote Food & Beverage sales as well as offer a meeting space for junior programs and corporate golf events. Justification I Addition of outdoor seating area and furnishings to entice patrons to utilize the new practice facility and to encourage additional sales. In strategic alignment with Edina's mission statement to "offer premier public facilities" and Edina's Vision 20/20 Section 2.2 Vision and Goals of A Sound Public Infrastructure "Edina streets, utilities, parks, and public buildings are the essential components of the foundation of our city". �Fhe National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as revenues declined. Golf courses are "living and breathing" assets that will deteriorate over time, and significant reductions in capital expenditures eventually will catch up to the system". Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 30,000 30,000 Total 30,000 30,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Golf Course Fund 30,000 30,000 Total 30,000 30,000 Page 245 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-057 Project name Golf - Shop & Office Renovation 2015 thru 2019 Type Replace or repair Department Parks: Golf Course Useful Life Contact Joe Abood Category Buildings Priority 4 Status Active Description Renovate existing Braemar Clubhouse golf shop and administrative office area. Golf Shop counter would be relocated to the northwest comer of the space to provide for administrative efficiencies with a view of tee area and better utilization of shop space for improved marketing of items for sale. Old retail fixtures will be replaced. Current fixtures are dated and inefficient. A better designed space will be more efficient for staff and customers and will increase golf shop sales. The administrative office area is also dated, in poor shape and has significant amounts of wasted space. The present configuration is not conductive to a productive work environment. A renovation would include office space, storage room and a conference room to be used by staff, 18 leagues and the public. Since these spaces flow into one another and the administrative office area is visited regularly by golfers, it was determined that it would be most efficient to complete these renovations together. $50,000 is budgeted for the golf shop and $50,000 for the office renovations. This will include lighting, ceilings, walls, fixtures and counter tops. The carpet is in poor condition but will be replaced during the clubhouse renovation. Carpet tiles will be utilized for easy replacement. Justification The present golf shop is not configured to optimize the customer experience or promote retail sales. New fixtures and an updated look will have an immediate return on investment and will be consistent with the "Brand" that we would like to create at Braemar. In strategic alignment with Edina's mission statement to 'offer premier public facilities" and Edina's Vision 20/20 Section 2.2 Vision and Goals of A Sound Public Infrastructure "Edina streets, utilities, parks, and public buildings are the essential components of the foundation of our city". Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 100,000 100,000 Total 100,000 100,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Golf Course Fund 100,000 100,000 Total 100,000 100,000 Page 246 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project # 15-067 Project Name Golf -Roof Replacement Type Replace or repair Useful Life Category Buildings Description Previous project number was GC -12-008. 2015 thru 2019 Department Parks: Golf Course Contact Joe Abood Priority 4 Status Active lacement of Clubhouse, Pro Shop and Driving Range/Learning Center roofs consisting of flat roof and cedar shake areas. The useful life is years. A number of repairs have been performed over the years, with areas of the roof still leaking in the main clubhouse elevator area, -ing kitchen, pro shop, hallway and banquet rooms. Several areas of the roof are over 25 years old. The roof has a very dated appearance. style of roof was popular in the 1970's This project would: Avoid additional ongoing repair costs Reduce exposure of potential water damage to building, equipment, and merchandise Significantly improve the aesthetics of the clubhouse by changing the design of the roof and incorporating new sloped roof areas by liminating the existing square caps at the roof tops Eliminate the concern of negatively impacting events with leaky roofs The cedar shakes at the Clubhouse and Driving Range facilities would be replaced with high quality architectural asphalt shingles. The Driving Range/Learning Center only needs a shingle replacement, not a roof re -design. project could begin in the Fall of 2014 to be completed in the Winter of 2015 to coincide with the opening of a restaurant at the house in 2015. lIRONMENTAL CONSIDERATIONS: roof over the "grill" area of the Clubhouse would include a continuous skylight to improve the natural light in the Justification Replacement needed to keep clubhouse up to acceptable standards for a premier facility. The facility needs updating to better meet the City of Edina brand and also to meet customer expectations. The National Golf Foundation (NGF) report also confirms justification "NGF has observed declining investment in in the golf courses as revenues declined. Golf courses are "living and breathing" assets that will deteriorate over time, and significant reductions in capital expenditures eventually will catch up to the system". Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 245,000 245,000 Total 245,000 245,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Golf Course Fund Total 245,000 245,000 Page 247 245,000 245,000 Monday, September 22, 2014 Capital Improvement Plan 2015 thru 2019 City of Edina, MN Page 248 Monday, September 22, 2014 Capital Improvement Plan City of Edina, MN Project 9 15-088 Project Name Golf -Course Renovation 2015 /hru 2019 Type Expansion Department Parks: Golf Course Useful Life Contact Joe Abood Category Parks Priority 5Important Status Active Description Reconstruct, add or remove bunkers on holes 1-27. This would include adding drainage to current bunkers and future bunkers. $350,000 Repair/replace existing asphalt and gravel/class 5 cart paths. Expand asphalt cart paths in addition to gravel/class 5 paths which when combine allow cart usage after heavy rains improving turf conditions and generating more revenue. $600,000 Slit drainage for fairways will create better surface drainage reducing the need for cart paths in high traffic areas. This will also improve turf quality and playability. The process creates small trenches that are filled with sand to improve drainage with minimal disruption. The effective life 10-15 years. $275,000 Renovating existing tee areas including improving soil quality, leveling, and utilizing heartier newer strains of turf. Some new tees areas will also be installed as needed. Many of the existing tees have become uneven and the soils have compacted over time. The effective life is 20 years. $550,000 Replacement of Imgation system. The majority of the system was installed in 1980. The executive course system was installed in 1985. The Clunie 9 was installed in 1993. The age and piecemeal design has proven to be unstable. The useful life of an irrigation system is 25+ years. A new system will reduce ongoing repair and labor costs, improve course conditions, and be more efficient and environmentally friendly. $2,000,000 Install new tee siens for the newly renovated tee boxes. $75,000 Justification The course has not been adequately updated since it opened 50 years ago. Course conditions require significant investment if Braemar is going to stay competitive in this very competitive golf market. The items listed are recognized by staff and confirmed by the NGF Study. Costs are estimates by staff and do not represent any course reconfiguration, which will likely be recommended through the master planning process. The Clunie 9 is unpopular and difficult and needs to be addressed. These estimates are assumed to be low and do not include architectural or engineering fees or major reconfiguring of any holes. I expect this to be a minimum amount needed to restore Braemar to its original status of a top public course in the state. The National Golf Foundation (NGF) report also confirms justification: "NGF has observed declining investment in in the golf courses as revenues declined. Golf courses are "living and breathing" assets that will deteriorate over time, and significant reductions in capital expenditures eventually will catch up to the system". Vision 20/20, Objective 2 states: "Provide a level of City services that sets Edina apart from other communities" and Objective 3 states: "Provide capital investments that balance need and affordability" and the Comprehensive Plan discusses maintaining Park infrastructure. These projects repurpose aging infrastructure and allow us to provide a level of service that sets Edina apart from other communities. Expenditures Prior 2015 2016 2017 2018 2019 Future Total Construction/Maintenance 3,250,000 3,250,000 Total 3,250,000 3,250,000 Funding Sources Prior 2015 2016 2017 2018 2019 Future Total Golf Course Fund 3,250,000 3,250,000 Total 3,250,000 3,250,000 Page 249 Monday, September 22, 2014 o etit ��nRPORA�� IRef3 To: Park Board Agenda Item #: VI.C. From: Ann Kattreh Parks & Recreation Director Date: November 10, 2014 Subject: Redevelopment Planning for Former Public Works Site Update Action Requested: Information only. Information / Background: Action ❑ Discussion ❑ Information Bill Neuendorf, Economic Development Manager for the City of Edina, will be present to give an update on the redevelopment planning for the former Public Works site. City of Edina • 4801 W. 50th St. • Edina, MN 55424 To: Park Board From: Ann Kattreh Parks & Recreation Director Date: November 10, 2014 Subject: Community Needs Assessment Study Action Requested: Information only. Agenda Item #: VI.D. Action ❑ Discussion ❑ Information Information / Background: On Monday, Oct. 20, 2014 Ron Vine, ETC Institute, made a presentation of the results of the City of Edina Community Needs Assessment Survey. The report can be found at: https•//www.filesanywhere.com/fs/v.asl)x?v=8b6e648e5f676fba6f98 The presentation can be viewed at: http://edinamn.gov/index.php?section=parkprojects Staff will make a brief presentation. Attachment: Executive Summary • City of Edina • 4801 W. 501h St. • Edina, MN 55424 City of Edina Community Interest and Opinion Survey Executive Summary Report Overview of the Methodology ETC/Leisure Vision conducted a City of Edina Comprehensive Community Needs Assessment Survey Summer of 2014 to help establish priorities for programs and facilities within the City of Edina. The survey was designed to obtain statistically valid results from households throughout the City of Edina. The survey was administered by mail, web and phone. ETC/Leisure Vision worked extensively with the City of Edina officials in the development of the survey questionnaire. This work allowed the survey to be tailored to issues of strategic importance to help plan the future system. A seven -page survey was mailed to a random sample of 3,000 households throughout the City of Edina. Approximately three days after the surveys were mailed each household that received a survey also received an automated voice message encouraging them to complete the survey. In addition, about two weeks after the surveys were mailed ETC/Leisure Vision began contacting households by phone. Those who had indicated they had not returned the survey were given the option of completing it by phone. The goal was to obtain a total of at least 600 completed surveys. ETC/Leisure Vision met that goal with a total of 1222 surveys completed. The results of the random sample of 1222 households have a 95% level of confidence with a precision rate of at least +/-2.7%. The following pages summarize major survey findings. ©Leisure Vision/ETC Institute for the City of Edina Page 1 Major Findings: ❖ Whether or Not Respondent Households Have Visited any of the City of Edina Parks or Facilities During the Past Year: Ninety-four percent (94%) of respondent households have visited the City of Edina parks or facilities over the past year and 6% have not. Facilities Respondent Households Have Used or Visited in the City of Edina Parks Over the Past 12 Months: Fifty-one percent (51 %) of respondent households have visited playgrounds over the past 12 months. Other facilities respondent households have used or visited include: Ponds/lakes (48%), grassy areas (44%), park shelter buildings (30%) and youth soccer, football, lacrosse fields (29%). ❖ How Respondent Households Rate the Physical Condition of all the Parks, Trails and Recreation Facilities in the City of Edina: Forty-one percent (41%) of respondent rate the condition of all the parks. trails and recreation facilities they have used or visited in the City of Edina as excellent. Other ratings include: Good (541/o), fair (5%) and poor (1%). ❖ Potential Additions Respondent Households Would Most Like Made to City of Edina Neighborhood Parks: Forty-two percent (42%) of respondent households would most like to see restroom additions made to the City of Edina neighborhood parks. Other additions respondents indicated include: Pedestrian and bike routes to parks (37%) and drinking fountains (30%). ❖ Whether or Not Respondent Households Have Participated in Recreation Programs Offered by the City of Edina During the Past 12 Months: Sixty-eight percent (68%) of respondent households have not participated in recreation programs offered by the City of Edina and 32% of respondent have participated in programs. ❖ Amount of Programs Respondent Households Have Participated in Over the Past 12 Months: Based on the percentage of respondents who have participated in recreation programs offered by the City of Edina, 53% have participated in 2 to 3 programs. Other participation rates include: 1 program (26%), 4 to 6 programs (15%), 7-10 programs (5%) and 11 or more programs (1%). v Primary Reasons WJry Respondent Households Participate in the City of Edina Recreation Programs: Based on the percentage of respondents who have participated in programs, 53% participated because of the location of the facility. Other reasons include: Have fun (481/6), friends participate (38%), quality of program (30%), improve health and wellness (29%), learn a new skill (29%) and economical fees (28%). ©Leisure Vision/ETC Institute for the City of Edina Page 2 ❖ How Respondent Households Rate the Overall Quality of Progranss they Have Participated in During the past 12 months: Based on the percentage of respondent who have participated in programs, 39% rate the overall quality as excellent. Other ratings include: Good (57%), fair (4%) and less than 1% indicated poor. Organizations Respondent Households Have Used for Indoor and Outdoor Recreation Activities Over the Past 12 Months: Fifty -percent (50%) of respondent households have used the City of Edina for recreation activities over the past 12 months. Other organizations respondents have used include: River Park District (48%), school districts (38%), State of Minnesota Parks (37%) and private clubs (36%). ❖ Organizations Respondent Households Use the Most for Recreational Programming and Services Ages 0-11 Years: Based on the sum of respondents top two choices, 9% of respondent households ages 0-11 years old use youth sports associations /clubs the most for programming and services. Other organizations include: School districts (8%) and City of Edina (7%). ❖ Organizations Respondent Households Use the Most for Recreational Programming and Services Ages 12-17 Years: Based on the sum of respondents top two choices, 9% of respondent households ages 12-17 years old use School Districts the most for programming and services. Other organizations include: Youth sports associations/clubs (7%). ❖ Organizations Respondent Households Use the Most for Recreational Programming and Services Ages 18-54 Years: Based on the sum of respondents top two choices, 13% of respondent households ages 18-54 use the City of Edina the most for programming and services. Other organizations include: Private fitness clubs (13%) and Rivers Park District (11%). ❖ Organizations Respondent Households Use the Most for Recreational Programming and Services Ages 55 years and older Years: Based on the sum of respondents top two choices, 12% of respondent households ages 55 years and older use the City of Edina the most for programming and services. Other organizations used include: Private clubs (9%) and River Park District (8%). 4- Households that Have a Need for Parks and Recreation Facilities: Eighty-five percent (85%) or 17,613 households have a need for walking and biking trails. Other facility needs include: Nature trails (69% or 14,326 households), and natural areas and wildlife habitats (56% or 11,638 households). ©Leisure Vision/ETC Institute for the City of Edina Page 3 ❖ Parks and Recreation Facilities that Are Most Important to Households: Based on the sum of respondent households top four choices, 66% indicated walking and biking trails as the most important to their household. Other most important facilities include: Nature trails (33%), natural areas and wildlife habitats (23%), 18 and 19 hole golf courses (21%) and playground equipment (20%). ❖ How Supportive Respondent Households Are of Potential Facilities Whiclr Could be Developed at Fred Richards Park: Based on the percentage of respondent households who were either "very supportive" or "somewhat supportive," 91% support walking and biking trails being developed at Fred Richards Park. Other similar levels of support include: Walking and biking trails that connect with a regional trail system (86%), Sitting areas (including shade structures, arbor and vegetation) (76%) and to expand and enhance natural qualities of the park (74%). ❖ Facilities Respondent Households Would Use the Most if Developed at Fred Richards Park. Based on the sum of respondent households top four choices, 54% indicated they would use walking and biking trails within the park the most often. Other facilities respondent households would use the most often include: Walking and biking trails that connect with a regional trail system (53%). ❖ If Fred Richards Park was Developed with the Types of Program Spaces Respondents Indicated as the Most Important to their Household: How Often Would They Visit? Twenty-eight percent (28%) of respondent households would visit a few times per month. Other visitation levels include: Once per week (18%), a few times per year (18%), several times per week (15%), once per month (12%) and never (9%). ❖ Potential Indoor Program Spaces Respondent Households Would Use: Fifty-eight percent (58%) of respondent households would use a walking and jogging track if developed. Other indoor program spaces include: Exercise facility for adults 50 year and older (34%), aerobics/fitness/dance class space (33%) and weight room/cardiovascular equipment area (33%). ❖ Potential Indoor Programming Spaces that Respondent Households Would Use the Most Often: Based on the sum of respondent households top four choices, 47% would use a walking and jogging track the most often. Other Spaces respondents would use most often include: Exercise facility for adults 50 years and older (27%), weight room/cardiovascular equipment area (20%) and aerobics/fitness/dance class space (20%). ©Leisure Vision/ETC Institute for the City of Edina Page 4 ❖ Respondent Household Level of Support for an Indoor Community Space with the Programs they Would Use the Most Often Being Developed on Part of the Vacant Land Near Highway 100 and Vernon Avenue: Fifty-one percent (51%) of respondent household are very supportive for an indoor community space being developed on part of the vacant land near highway 100 and Vernon Ave. Other levels of support include: Somewhat supportive (22%), not sure (181/6) and not supportive (10%). ❖ Ways Respondent Households Learn About City of Edina Parks and Recreation Programs and Activities: Sixty percent (60%) of respondent households learn about the City of Edina parks and recreation programs and activities through the Park and Recreation Activities Directory. Other ways include: From friends and neighbors (59%), newspaper articles (52%) and City of Edina website (46%). ❖ Reasons that Deter Respondent Households from Using Parks, Recreation Facilities or Programs of the City of Edina More Often: Forty-three percent (43%) of respondent households are deterred from using parks, recreation facilities and programs of the City more often because they are too busy. Other deterrents include: I don't know what is being offered (26%), program or facility not offered (16%), too far from our residence (15%), program times are not convenient (15%), fees are too high (14%), use facilities in neighboring cities (14%) and I do not know locations of facilities (13%). ❖ How Respondent Would Allocate $100 in Funds for Services Provided by file City of Edina: Respondent households would allocate the majority of the funds to either maintaining and improving walking/biking trails ($24.00) or maintaining and improving parks ($21.00). The remainder of the funds would go toward: Maintaining and improving indoor facilities ($13.00), creating parks and playgrounds within an easy walk for all residents ($9.00), maintaining and improving golf courses ($8.00), creating a new centrally located community gathering place ($6.00), other ($4.00), add public arts to the parks ($3.00) and LEED certifying all future park buildings ($2.00). ❖ Respondent Household Satisfaction with the Overall Value their Household Receives from the City of Edina Parks and Recreation System: Forty-five percent (45%) of respondent households were sometiihat satisfied with the overall value their household receives from the City of Edina parks and recreation system. Other levels of satisfaction include: Very satisfied (35%), neutral (15%), somewhat dissatisfied (4%) and very dissatisfied (2%). ©Leisure Vision/ETC Institute for the City of Edina Page 5 I1 U To: Park Board From: Ann Kattreh Parks & Recreation Director Date: November 10, 2014 Subject: Park System Strategic Plan Update Action Requested: Information only. Information / Background: Agenda Item #: VI.E. Action ❑ Discussion ❑ Information 0 Confluence is currently in Phase One — Analysis and Inventory. The Confluence team has requested and has been provided significant amounts of data from the city. They have also been conducting park tours. Confluence has also received park inventory and GIS data from Geographic Technologies Group (GTG). They have also received information from the ETC Institute regarding our Needs Assessment Survey. Staff is working with Geographic Technologies Group to complete our GIS inventory and related mapping. This work will be completed in November 2014. GTG will be making a GIS presentation to staff on Thursday, Nov. 13. Confluence has provided the following DRAFT schedule: Phase One - Review — Analysis and Inventory — Oct. 9 — Nov. 30 Nov. 13 (tentative) — Strategic Planning Committee Meeting Nov. 17 — Initiate Project Website Nov. 30 — Executive Summary Phase Two — Public Involvement — December 2014 — June 2015 Dec. 4 — Strategic Planning Committee Meeting Dec. 9 — Workshop Presentation to Park Board Dec. 18 — Public Workshop City of Edina • 4801 W. 50th St. • Edina, MN 55424 REPORT / RECOMMENDATION Phase Three — Programs and Services Analysis — Dec. 15 — Feb. 10 Dec. 15 — Strategic Planning Committee Meeting Dec. 15 — Staff Interviews Dec. 16 and 17 — Stakeholder and Focus Group Interviews Dec. 17 and 18 — Recreation Facility Tours Jan. 13 — Park Board Update Jan. 22 — Finalize Phase Three Jan. 23 — Strategic Planning Committee Meeting Feb. 10 — Park Board Presentation Phase Four — Prioritization of Demands and Needs — Feb. 12 — April 14 Feb. 12 — Strategic Planning Committee Meeting March 10 —Strategic Planning Committee Meeting March 10 — Park Board Update April 9 — Strategic Planning Committee Meeting April 14 — Park Board Presentation — Draft Plan Phase Five — Presentation of Findings and Deliverables — April 15 — June 15 April 28 — Review of Plan May 7— Strategic Planning Committee Meeting May 12 - Park Board Presentation — Final Plan Presentation and Adoption May 19 or June 2 — City Council Presentation — Final Plan Presentation and Adoption Page 2 To: Park Board From: Ann Kattreh Parks & Recreation Director Date: November 10, 2014 Subject: Council Updates Action Requested: No Action is Necessary. Information / Background: o e tit • '�` �'ORPDX[`t Yrs � Bae Agenda Item #: VILA. Action ❑ Discussion ❑ Information Please see the City Council Updates from their October 7, October 21 and November 3, City Council Meetings. City of Edina • 4801 W. 50th St. • Edina, MN 55424 City Council Updates October 7. 2014 • Approved the purchase of new temporary hockey rink boards for Todd Park for $65,651 from Becker Arena Products. October 21, 2014 • Approved the purchase of a new Toro Procore 648 Aerifier for $22,534 — Braemar Golf Course. • Approved a $27,791 contract with Les Jones Roofing to install a new roof on the bathhouse at the Aquatic Center. Staff and consultant shared the proposed vision for the future of Fred Richards Park. Following the presentation, Council asked that the proposed vision be further developed as part of the Park Master Plan process that is currently under way. November 3, 2014 —Nothing to report 0 To: Park Board From: Ann Kattreh Parks & Recreation Director Date: November 10, 2014 Subject: Other Correspondence Action Requested: No action is necessary. Information / Background: oe�,.� � ��ORPOIiF`C`f� 18 F3fi Agenda Item M VII.B. Attached are correspondence received since the last Park Board meeting. City of Edina • 4801 W. 50th St. • Edina, MN 55424 Action ❑ Discussion ❑ Information 0 Janet Canton From: jbennerotte@edinamn.gov ient: Thursday, October 09, 2014 8:46 AM To: Janet Canton Subject: Fred Richards Repurpose Process Vision Survey form submission Hi, A Fred Richards Repurpose Process Vision Survey form has been submitted on 10/09/2014 via: Any additional ;omments? Please pass the following onto City Council and the Park Board: I would like the encourage the boar( to consider installing a public platform tennis court as part of the redevelopment plan. Minnesota only has two public platform courts available right now, both located in Deephaven. Currently, the only other options for platform tennis enthusiasts are local country clubs. The repurposing of the Fre( Richards course presents an great opportunity to change that. • Why platform? Look at the city of Hinsdale, Illinois as a perfect model. The city has similar demographics to Edina and despite only having 18,000 people, they now have over 250 participating in leagues and 1,000 regular players participating since installing five platform courts. Edina is saturated with hockey rinks but there is an untapped market for public platform courts and this city has the means and public interest in the spot - to capitalize on it. I regularly play on the weekend in Deephaven and often have to wait to get a court Let's create more availability in Minnesota! hlW://www.platforintennis.org/news/GrowingTheSport/Growing the Sport in Hinsdale Illinois.htn • There are grants available for public courts. The City of Deephaven received funding as did the following cities: Congratulations to the following six grantees (and their proposers): Charleston, South Carolina (Jerry Albrikes) Kansas City, Kansas (Chace Brundige) Northbrook, Illinois (Dan Niswonger) Pine Manor, Massachusetts (Jeff Ward) Scituate, Massachusetts (Bill Horne) Stonington Connecticut (Russ Burgess) If you are a local organizer or player with a project in mind, please contact the Growth Committee. • This is sport for all ages and abilities. Couples love playing together and I often see families enjoying the sport out in Deephaven. What a great way to spend a weekend winter day in Minnesota. Please consider looking into this opportunity as you consider options that will increase public interest in the parks and differentiate Edina moving forward.... and finally, for those not familiar with the sport — here's an example point from some high level players in the Chicago area. There is absolutely no reason we cannot have these weekend mixer events to bring the community together at a PUBLIC park like here in Chicago's North Suburbs and not a local country club. hll]2://www.youtube.com/watch?v--Lt-IF8SKVfQ Regards, Eric Ice Name Eric Ice Email eric.michael.iceggmail.com Phone 952-200-3091 -Edina Team. Janet Canton From: jbennerotte@edinamn.gov ;ent: Sunday, October 12, 2014 12:53 AM To: Janet Canton Subject: Fred Richards Repurpose Process form submission t1, A Fred Richards Repurpose Process form has been submitted on 10/12/2014 via: Please describe the type of park you would like to see created at Fred Richards. In addition to the ideas you listed above, what specific amenities and/or activities would you like to see accommodated at Fred Richards? Name Phone ,mail Do you want more business, and to expand your network? We offer high quality introductions/connections and can post Positive recommendations tailored to your LinkedIn Profile. This is a practical "hands on"method to advance your career and grow your business. Call us now on 888- 756-3489 for a confidential consultation or write to EMAIL@PANDAPR.COM HTTP://WWW.PANDAPR.COM Our motto is that'a happy customer is a repeat customer. Do you want more business, and to expand your network? We offer high quality introductions/connections and can post Positive recommendations tailored to your LinkedIn Profile. This is a practical "hands on"method to advance your career and grow your business. 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Panda PR 8887563489-8887563489-8887563489 noreplynpandapr.com From: Laura Berzinski [ma ilto•berzinski@comcast.net) Sent: Friday, October 17, 2014 3:26 PM To: Edina Mail Subject: Fred Richards Repurposing Plan Dear Mayor Hovland: As a resident of Kellogg Avenue, I am concerned over the traffic, parking, safety and noise issues generated by the proposed field area in the current master plan for repurposing the Fred Richards golf course. The current plan has all pedestrian, bike and car traffic converging to one park opening from the north. The lack of convenient parking for the new fields will leave our now quiet neighborhood streets lined with cars on evenings and on weekends by families accessing the fields from the north entrance. This entrance will also become a drop-off zone as families unload their players and go in search of parking. While eliminating the Kellogg circle may help, it will not solve the traffic problems this plan creates and will block access to two homes. The proposed plan will change the character of what is now a peaceful neighborhood, and it will generate endless hassles for residents. In addition to car traffic, this plan directs bikers and pedestrians from the north to the same single access point. The car -lined streets will make it difficult to see small bikers and pedestrians creating a situation that is simply not safe. The noise levels generated by the proposed fields and the building rental are also a concern. Four fields full of players, parents, referees with whistles, and the traffic will be loud. Leasing out park buildings for weddings raises noise issues for neighboring residents who may not enjoy the wedding party's band or choice of music. The noise level this plan will create changes the character of our peaceful neighborhood where residents currently enjoy quiet evenings on our patios. I ask that the City Council put more thought into the impact of the proposed field area and park building rental. Please address the concerns for the safety and well being of the neighboring residents as well as the potential park users. Thank you, Laura Berzinski 7416 Kellogg Avenue 0 To: Park Board o e �4 ��CnRVORP`t� lase Agenda Item #: VII.C. From: Ann Kattreh Action ❑ Parks & Recreation Director Discussion ❑ Date: November 10, 2014 Information Subject: Veteran's Memorial Committee, June 20, 2014 and August 29, 2014 Minutes Action Requested: No Action is Necessary. Information / Background: Attached are the approved minutes from the Veteran's Memorial Committee meeting held on June 20, 2014 and August 29, 2014. City of Edina • 4801 W. 50th St. • Edina, MN 55424 MINUTES OF THE REGULAR MEETING OF THE VETERANS MEMORIAL COMMITTEE HELD AT CITY HALL JUNE 20, 2014 7:30 AM 1. CALL TO ORDER Chairman Olson called the meeting to order at 7:30 a.m. Il. ROLLCALL Answering roll call were Members Benson, Cardarelle (arrived at 7:49 a.m.), Christiaansen arrived at 7:34 a.m.), Currie (arrived at 7:35 a.m.), Elliott, Kojetin, Olson, Reed, and Schwartz. Members Absent: Member Cardarelle and Crain. Staff in attendance: Kristin Aarsvold, Edina Park and Recreation Department Supervisor; and Ann Kattreh, Parks and Recreation Director. Others in attendance: Denny Schulstad and Dick Crockett. Ill. APPROVAL OF MEETING AGENDA The agenda was approved as presented. IV. ADOPTION OF CONSENT AGENDA A. Approval of the April 18, 2014 Veterans Memorial Committee Meeting Minutes. Motion by Member Schwartz and seconded by Member Benson to approve the meeting minutes from the April 18, 2014 meeting as presented. Ayes: Benson, Elliott, Kojetin, Olson, Reed, and Schwartz. Motion carried. V. UPDATE ON MEMORIAL SCULPTURE Member Reed advised that the Schoop family takes the first week of July off and will be pouring some of the components in mid-July. He confirmed that the project is moving along in coordination of the timeline. Member Christiaansen arrived. Chairman Olson advised the Members to report to the Committee when payment is needed. VI. OVERALL DESIGN DISCUSSION Member Elliott provided an update on Watershed activity and believed that everything was on track to receive that permit. Member Currie arrived. Member Elliott provided an update on the granite, advised that he has been working for the past few weeks with Murphy granite, and hoped to have information regarding the donation and actual cost the following week. He provided a sample of the granite that is proposed for use to ensure Committee consensus. He stated that the Committee has sent a formal letter of intent for those vendors that have mentioned in-kind donations and reported that the first signed letter from a vendor has been received. He stated that with all of these pieces falling in line, including the finalized granite details and the return of the in-kind letter of intents, he believed that the Committee could go before the City Council at the first meeting in August, believed to be August 4th. He noted that some fundraising would be needed in order to fill the gaps, but noted that the funds are very close with the State matching funds. He explained that the City would fund the matching State funds, which would then be reimbursed to the City, prior to receipt in order to move the project forward. He stated that he has attempted contact with the Garden Club but has not yet received a response. Vll. FUNDRAISING A. FOUNDATION AND MARKETING UPDATE Chairman Olson stated that he received an email from the Rotary Foundation advising that the $20,000 donation has been approved, noting that he will make a presentation on June 26th. He noted that he did contact a previous donor that may be willing to make an additional donation once the general public is involved. He advised that he is working with the Communications Department to develop a mailing that could be sent to homes with values exceeding $250,000. He noted that the cost would be $3,500 to develop and mail that material. Member Reed questioned why a limit would even be set rather than sending the mailing to everyone. Chairman Olson noted that the targeted limit was set in order to reduce mailing costs. Member Schwartz advised that some of the veterans live in apartments and therefore believed that all residents should receive the mailing, including multi -tenant buildings. Member Cardarelle arrived. Chairman Olson stated that he would speak with the Communications Department to determine the actual number and the cost to send the mailing to additional residents. Ms. Aarsvold noted that a Member of the Committee could take the mailings to the multi -tenant buildings to distribute. Chairman Olson stated that he hoped to make a presentation at the Veteran's Dinner on July 3rd and advised that the mailing would be available at that event as well. He believed that the mailing could be sent out by June 27th, and therefore believed that the amount of donations would be known prior to the meeting with the City Council. He stated that he developed a timeline and reviewed key dates. He advised that if the Council approves the project moving forward he believed that construction could begin August 11 t with a construction completion date of November 1 st, with sculpture installation shortly before Memorial Day. He confirmed that a formal ground breaking with the Mayor could take place on August 11th. He provided an update on contact with donors and clarified that while in-kind donation of materials would count towards the matching State funds but the actual labor would not count as matching. Dick Crockett provided a document displaying the donations received to date and funds spent to date, as requested by the Committee. He noted that there were pending grants that could raise the total amount of donations. He confirmed that the State matching funds specify that the funds must be spent in order to qualify for the match. He noted that as the in-kind donations are received, some of those will qualify towards the matching funds while others will simply decrease the project cost. Member Kojetin stated that model he constructed had a cost of $210, which could contribute towards the matching funds, confirming that he does have the receipts. Chairman Olson briefly reviewed the cash donation total received thus far. He confirmed that donations could be made to the Foundation. Member Elliott asked for additional information on the requirements of the grant funds. Mr. Crockett provided additional information. Ms. Kattreh explained that after the in-kind donations are received, there would need to be a formal bid package in order to receive the State funds. Member Elliott stated that could make the process tricky if there is something that a donor is not donating 100 percent. Ms. Kattreh believed that the Committee would simply need to obtain an additional quote for the work in discussion. She noted that as long as the contractor component is under $100,000 there would only need to be two quotes received, one of which could be the in-kind donor. Member Elliott questioned if the entire project would need to follow that process or whether only the portion that would be paid by the State funds would need to follow that process. It was confirmed that Member Elliott would meet with the City Manager in order to obtain those details. Member Schwartz questioned if there were additional copies of his book available. Ms. Aarsvold was unsure but verified that she would follow up on that item. Member Elliott reviewed the total amount of in-kind donations included on the letters of intent that had been mailed and estimated the amount of those donations that would be actual materials. Chairman Olson advised that this project will be moving quickly in the next month, confirming that the group will meeting July prior to the City Council meeting. He asked that perhaps an ad hoc Committee be formed of longstanding Members that could provide input to himself and Members Crain and Elliott. Members Christiaansen, Benson and Reed confirmed that they could be included on a list to be contacted for additional information. Mr. Crockett noted that the Foundation article in the newsletter published for the July issue focused on the Veteran's Memorial Committee. Vlll. ADJOURNMENT Meeting adjourned at 8:30 a.m. MINUTES OF THE REGULAR MEETING OF THE VETERANS MEMORIAL COMMITTEE HELD AT CITY HALL August 29, 2014 7:30 a.m. 1. WELCOME Chairman Olson called the meeting to order at 7:30 a.m. Chairman Olson welcomed Mike Goergen former Committee Chair and Tom Shirley, General Manager of Centennial Lakes Park. Shirley will act as the City Construction Manager and City Liaison for the remainder of the project. IL ATTENDANCE Answering roll call were Members Cardarelle, Christiaansen, Currie, Elliott, Kojetin, Olson, Reed, Schwartz, Shulstad Members absent: Members Benson and Crain. Staff in attendance: Scott Neal, City Manager; Kristin Aarsvold, Edina Parks & Recreation Department Supervisor; Tom Shirley, Centennial Lakes Park General Manager Others in attendance: Dick Crockett, Edina Community Foundation; Mike Goergen, former Committee Chair Ill. FUNDRAISING Dick Crockett reported that before July 1, 60 people had donated to the memorial. After the July 1 fundraising letter was mailed, 217 people have donated. Crockett said that the Edina Community Foundation added staff to help process the checks as they were receiving 20-30 checks daily. Crockett will send a report to the committee members showing the budget. Crockett will continue to accept donations to assist with ongoing maintenance costs such as landscaping. Scott Neal reported that in order to access the funds from the State of MN the city will first need to spend the $225,000. Neal said the city will most likely authorize an internal loan from reserve funds to be reimbursed from the State of MN after the project has been completed. Neal stated the City Finance Department will manage the state grant. Crockett mentioned that the committee should discuss how the 277 donors will be recognized such as an ad in the Sun Current. Crockett said the donors are currently recognized on the Edina Community Foundation website. Crockett said each individual receives a thank you note from the Edina Community Foundation. Crockett also made the suggestion to rename Utley Park to Veterans Memorial Park. IV. UPDATE ON MEMORIAL SCULPTURE Member Reed reported that the sculpture components have been cast and they are working on the final wells and detailing. Member Reed and Member Elliot will coordinate with the Shoops on the installation and the granite monument. Member Reed said the sculpture is anticipated to be completed at the end of September and that Shoops would welcome committee members to see the sculpture at their foundry. Member Reed reported that since the sculpture will not be installed until spring Shoops is willing to store it over the winter. A final payment schedule was discussed with no action. V. OVERALL DESIGN DISCUSSION Member Elliot said he was happy with the outcome of the City Council approving the project to move into the construction phase. Member Elliot thanked the committee members for all their work over the years to bring the project to this phase. Member Elliot showed a sample of the Mesabi black granite mined in Minnesota which will be used for the granite monument to hold the sculpture. Member Schwartz inquired about the engraving process. Member Elliot said he has not gotten that far with the quotes still being decided. Chairman Olson suggested the Design Committee including Members Christiaansen, Reed, Benson, and Elliot discuss and bring their recommendations to the committee. Member Elliot asked for committee input on the patio pavers. Member Schwartz made a motion to use only American made natural products. Member Currie seconded the motion. Ayes: Reed, Olson, Elliot, Currie, Christiaansen, Cardarelle, Kojetin, Schwartz. Motion carried. Member Elliot reported challenges in finding natural reddish toned patio pavers that are shown on the rendering of the plaza. Member Elliot suggested going with a two tone patio design using blue stone in a darker and lighter color. Members Kojetin, Reed, Cardarelle agreed with the suggestion. Member Elliot provided a handout regarding signage at the memorial. Aarsvold suggested making the signage interactive utilizing technology like QR codes. Member Elliot suggested that the sentinels remain free of donor recognition and suggested that brass signage could be used. Goergen said that there was good choice of words regarding recognizing the various levels of donors at Fox Meadow Park in Edina. Chairman Olson mentioned that 19 people have given over $1,000 who should be recognized. Chairman Olson said the Design Committee should come up with recommendations. Member Elliot made a motion to recognize donors, committee members and others on the outside area of the memorial. Member Currie seconded the motion. Ayes: Elliot, Olson, Currie, Reed, Cardarelle, Christiansen, Schwartz. Motion carried. Member Elliot recommended four quotes to be placed on the two sentinels, flag pole base, and backside of the granite monument. Vl. MARKETING A. Chairman Olson said he would be in touch with the Mayor to set a date for a groundbreaking event within the next few weeks. Aarsvold stated tSenator Franzen and Representative Erhardt should be invited. Aarsvold stated the Communications Department can assist with this event. B. Memorial Day 2015 Chairman Olson discussed a military leader and Mayor Hovland for potential speakers. Chairman Olson has been in touch with the John Phillip Sousa Memorial Band. No further discussion too place as Chairman Olson had to leave. Il. ADJOURNMENT Meeting adjourned at 8:45 a.m. PROPOSED SCHEDULE: PHASE 1: REVIEW 1.1 KICK-OFF MEETING 1.2 DATA REVIEW AND INVENTORY 1.3 SIMILAR PROVIDER ASSESSMENT 1.4 PROJECT SCHEDULE PHASE 2: PUBLIC INVOLVEMENT 2.1 PUBLIC STAKEHOLDERS ENGAGEMENT 2.2 PROJECT WEBSITE PHASE 3: PROGRAMS AND SERVICES ANALYSIS 3.1 REC. PROGRAM SERVICES ASSESSMENT 3.2 BENCHMARK ANALYSIS PHASE 4: PRIORITIZATION OF DEMANDS AND NEEDS 4.1 FACILITY NEEDS 4.2 PARK CLASSIFICATIONS 4.3 CAPITAL DEVELOPMENT NEEDS PHASE 5: PRESENTATION OF FINDINGS 5.1 DRAFT PLAN PREPERATION 5.2 FINAL PLAN PREPERARION OCTOBER 9TH, 2014 Kick-off meeting with Park Board Committee and City staff OCTOBER 27TH -28TH, 2014 Site Visits LEGEND NOVEMBER 17TH, 2014 Initiate Project Website (Ongoing Management) NOVEMBER 30TH, 2014 Similar Assessment DECEMBER 15TH, 2014 Masterplan Committee Meeting + City Supervisor Interviews DECEMBER 16TH -17TH, 2014 Stakeholder and Focus Group Tours DECEMBER 17TH -18TH, 2014 Recreation Facility Tours APRIL 14TH, 2014 Presentation to Park Board Committee of Draft Plan FEBRUARY 10TH, 2014 Presentation to Park Board Committee JANUARY 22ND, 2014 Finalize Phase 3 + Benchmarking DECEMBER 18TH, 2014 Public workshop APRIL 28TH, 2014 Review of Plan MAY 7TH, 2014 Final Presentation with Masterplan Committee MAY 12TH, 2014 Final Presentation + Plan Adoption with Park Board Committee MAY 17TH, 2014 Final Presentation + Plan Adoption with City Council c®nFLUEncE MILESTONES ® PROCESS STEPS ® PARK BOARD COMMITTEE MEETINGS ® MASTERPLAN COMMITTEE MEETINGS NOVEMBER 17TH, 2014 Initiate Project Website (Ongoing Management) NOVEMBER 30TH, 2014 Similar Assessment DECEMBER 15TH, 2014 Masterplan Committee Meeting + City Supervisor Interviews DECEMBER 16TH -17TH, 2014 Stakeholder and Focus Group Tours DECEMBER 17TH -18TH, 2014 Recreation Facility Tours APRIL 14TH, 2014 Presentation to Park Board Committee of Draft Plan FEBRUARY 10TH, 2014 Presentation to Park Board Committee JANUARY 22ND, 2014 Finalize Phase 3 + Benchmarking DECEMBER 18TH, 2014 Public workshop APRIL 28TH, 2014 Review of Plan MAY 7TH, 2014 Final Presentation with Masterplan Committee MAY 12TH, 2014 Final Presentation + Plan Adoption with Park Board Committee MAY 17TH, 2014 Final Presentation + Plan Adoption with City Council c®nFLUEncE • DELIVERABLES: CONFLUENCE: o Presentation of process and needs. Meeting Minutes o Work with GTG to analyze inventory the Park and Trail System in Edina. Evaluation of City wide recreations services. Site visits of all Park and Recreation assets. Review of all City provided Reports and Studies and develop a Park and Trail Inventory Executive Summary. o Similar Provider Assessment o Project Schedule CITY OF EDINA: o Information related to past, current or planned initiatives that may impact or play a role in the Parks, Recreation and Trails system. o A list of all critical Stakeholders, Associations and Focus Groups involved. o Access to the GIS system plan and information. o Access and information needed for evaluation. PHASE 2 CONFLUENCE: Conduct a Public Engagement Workshop Project Website CITY OF EDINA: Advertise Workshop, Identify key stakeholders and user groups to participate, provide venue for workshop, assist in workshop as needed. PHASE 3 CONFLUENCE: Work with the City to conduct interviews and information gathering. Presentation of findings. Benchmark Analysis CITY OF EDINA: Identify key stakeholders and user groups to interview. Facilitate meetings with city park supervisors and managers. Arrange tours of recreational facilities for Confluence. Work with Confluence to develop Provide review of information as and host a project website. needed. Determine what is displayed from project information = Work with Confluence to provide information necessary for analysis. CONFLUENCE: o Current Facilities Evaluation o Park Classification Standards and Facility Standards CITY OF EDINA: o Provide necessary coordination and information to Confluence as needed I o Provide feedback as necessary PHASE 5 CONFLUENCE: • Twenty -Year Agency Action Plan (digital copy) • Strategic Funding Plan (digital copy) ® Final Masterplan Report (digital copy) • Final Masterplan Report (15 hard copies) conFLUEnCE 0 VISION Board and Commission EDINA Member Workshop Vision Edina is a broad-based and inclusive community visioning process for the City of Edina. Join your fellow neighbors in discussions about the long term potential and prospects for the City of Edina by participating in a Vision Edina workshop. Vision Edina will serve as an important foundation for strategic efforts such as the City's Comprehensive Plan and Capital Improvement Plans. The City has partnered with Future iQ Partners, an international consultancy company to guide us through the visioning process. This session is open to all members of Edina's Boards and Commissions. November 17, 2014 7:00-8:30 PM City Hall, Council Chambers Please RSVP to MJ Lamon at mlamonC@edinamn.gov or 952-826-0360. If you cannot attend the session above, consider attending one of our public workshops. No RSVP required: • Wednesday, November 5: Senior Center, 7:00 p.m. - 8:30 p.m. • Thursday, November 6: Southdale Public Library, 1:30 p.m. - 3:00 p.m. • Wednesday, November 19: Senior Center, 7:00 p.m. - 8:30 p.m. Add your thoughts on the process by accessing Speak Up Edina at the following link: http://speakupedina.orgldiscussions-lvision-edina. Receive email updates on the project by signing up for City Extra at the City of Edina website: www.EdinaMN.gov/CityExtra. For more information about the Vision Edina project, contact Karen Kurt, Assistant City Manager, at KKurtCcD Edina M N.gov or 952-826-0415.