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HomeMy WebLinkAbout2013-04-09 Park Board PacketREVISED - AGENDA CITY OF EDINA, MINNESOTA PARK BOARD MEETING CITY COUNCIL CHAMBERS Tuesday, April 9, 2013 7:00 P.M. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MEETING AGENDA IV. ADOPTION OF CONSENT AGENDA A. Approval of Minutes — Regular meeting on Tuesday, March 12, 2013 1T�K�1►Tih�il�1>•IYr'�K�7 �il►� I���I During "Community Comment, " the Park Board will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board Members to respond to their comments tonight. Instead, the Board might refer the matter to staff for consideration at a future meeting. VI. REPORTS/RECOMMENDATIONS A. Lake Edina Path Review and Comment B. Off Leash Area Pilot Hockey Rink Recommendation C. Strategic Planning Information and Discussion D. Mission Statement VII. CORRESPONDENCE AND PETITIONS A. Council Updates B. Veteran's Memorial Committee, February 15, 2013 Minutes VIII. CHAIR AND BOARD MEMBER COMMENTS IX. STAFF COMMENTS X. ADJOURNMENT The city of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something, please call 952-927-8861 72 hours in advance of the meeting. MINUTES OF THE REGULAR MEETING OF THE EDINA PARK BOARD HELD AT CITY HALL March 12, 2013 7:00 PM CALL TO ORDER Chair Steel called the meeting to order at 7:04 pm. 11. ROLL CALL Answering roll call were Members Deeds, Hulbert, Kathryn Peterson, Cella, Steel, Segreto, Gieseke, Jacobson, Jones, Dan Peterson Ill. APPROVAL OF MEETING AGENDA Member Dan Peterson made a motion, seconded by Member Deeds, approving the meeting agenda. Ayes: Members Deeds, Hulbert, Kathryn Peterson, Cella, Steel, Segreto, Gieseke, Jacobson, Jones, Dan Peterson Motion Carried IV. ADOPTION OF CONSENT AGENDA Member Dan Peterson made a motion, seconded by Member Deeds, approving the consent agenda as follows: W.A. Approval of Minutes — Regular Park Board Meeting of Tuesday, February 12, 2013 Ayes: Members Deeds, Hulbert, Kathryn Peterson, Cella, Steel, Segreto, Gieseke, Jacobson, Jones, Dan Peterson Motion Carried V. COMMUNITY COMMENT None V1. REPORTS/RECOMMENDATIONS VI.A. Yorktown Park Pilot Community Garden Public Hearing Ms. Faus gave a power point presentation on the Yorktown Park Pilot Community Garden and gave the history of how they got to where they are today. Member Gieseke asked if they are going to be able to pick a first, second and third choice for a particular spot to which Ms. Faus replied yes, she believes on the application is asks for a first, second and third choice. Member Hulbert asked when the Farmer's Market begins at Centennial Lakes because he thinks they could probably market it there as well. Ms. Faus replied they will be getting the word out at all of their enterprise facilities and anywhere else they are able to get the word out. Member Segreto commented at the last meeting they talked about a number of parking spaces that would be reserved for the gardeners and asked how many spaces have been allocated for it. Ms. Faus replied that hasn't been determined yet if they are moving ahead with the parking lot and is something they will need to work out with the YMCA. Member Segreto indicated when she read the rules and regulations she noticed there is no enforcement provision saying something such as if you don't abide by these rules and regulations you will lose your rights. She stated that it alludes to it but doesn't come out and say it. Ms. Faus replied it does allude to it; however, they will also be going through all of the rules and policies and make sure people understand what the expectations are for them when they are using the garden. Ms. Faus asked Member Segreto if she would like to see stronger, more specific language to which Member Segreto replied yes. Member Hulbert commented that on points four, six and seven regarding parcel priority they could strike the first sentence in number four and say returning Edina residents are given first priority. Number six could list the different priorities and number seven could be taken out. Ms. Faus replied they can certainly make those changes. Member Kathryn Peterson asked regarding costs have they broken down what is considered a one- time implementation such as the fence versus costs that will be recurring on an annual yearly basis. Ms. Faus replied they did a little research on other cities and it was hard to find what the actual costs were because once the garden is built the only real costs will be water and labor for tilling the different plots which will be done through Edina City staff. She added they have some information from Bloomington and Plymouth that it will be approximately $2,000 to $2,300 at the most. Member Jones asked regarding the maintenance operating costs the time that it takes for the water truck to come and the time it's going to take to mow the paths is going to be additional time to just mowing the park and asked if the costs have been figure out for staff's time to administer all of this. Ms. Kattreh replied she doesn't know if it will happen in the first year or not, it depends on how the budget plays out, but they hope to have the inside walkways mulched so it won't be a mowing issue long-term. She stated as far as the time to fill the water container they honestly have no idea what those costs are going to be because they don't know how quickly they are going to go through it and therefore it's going to be very difficult for them to plan the first year. She explained in conversations with the Public Works Director the way that they view those costs are an internal transfer so they will not be charged directly for those costs either from a staffing perspective or for the water itself. However, that is not to say that a staff person isn't going to be taken off another job so there are certainly going to be some indirect costs to the city but it won't be a line item budget transfer. Member Dan Peterson commented he understands there will be no raised beds at this time. Ms. Faus replied because it is a pilot project and this is their first year they decided to wait and see what the demand is and if there are a lot of requests that may be something they could add next year. Member Dan Peterson asked with that in mind do the other cities you've looked at generally have three foot separations for walking to which Ms. Faus replied yes, they do that to make sure if anyone is using a wheelbarrow there is enough space in between to walk through. Ms. Kattreh added they would really like to have those raised beds be an Eagle Scout project and they hope to be able to do that next year. Member Jones asked how successful have other communities been with the chain link fence for keeping bunnies out. Ms. Faus replied she doesn't know how successful the fences are at keeping all animals out but she does know that other community gardens do have some type of fencing and assumes it helps to keep them out. Member Jones asked Ms. Faus to ask the master gardener if this is a plan that would keep out the most common problem, which she assumes would be bunnies. Ms. Faus replied a small animal will probably be able to get in; however, another reason for the fence is to make sure the gardens are looking nice because if they don't gardeners will be putting up their own type of fencing and they want to avoid that. 2 Chair Steel had each Park Board member share their comments. Member Jones indicated she is a little frustrated because she supports getting a community garden in Edina but she will not support the proposal as it's presented to them. She stated the proposal to pave over parkland and allow parking for an adjacent property owner goes against the goals and policies of the Edina Parks & Recreation Department as stated in the Comprehensive Plan to retain, maintain and protect and preserve all park and open space property currently owned by the City of Edina. She stated the City has no compelling reason to pave over this parkland and has no compelling reason to act so quickly right now. She noted there are many unanswered questions that should be thoroughly vetted before taking an action of this kind. She added this department is about to embark on a strategic plan that could easily give guidance on many of these questions if this project were included in the scope of the strategic plan. She pointed out when the Community Garden was originally brought to her attention at a meeting held by the Do.Town staff at the YMCA in December she was told that the YMCA would provide parking at the lower back for this project. The statement was again stated at the January Park Board meeting. She indicated she became part of the community garden work group and supported the project with the understanding that parking would be provided at the YMCA lot. She stressed that the work group did not select the site of Yorktown Park and asked is this the best site for a pilot community garden because a pilot project should not require the sacrifice of a large part of a park to create a parking lot for a private entity next door. She indicated at the last community garden work group meeting they voted unanimously not to support the paving of the park for the parking lot. She pointed out there are other parks that could support a community garden and perhaps Lake Edina Park would be a better site as it has parking, sun, irrigation could be pulled from Fred Richards Golf Course and a potential new path is already being planned running next to it. She knows that this park is going to be part of the strategic planning process. Member Jones added there are other questions such as where is this money going to be coming from in order to support and maintain this park, what programs will we forego in order to build and maintain a community garden or what other park maintenance projects will be delayed. She stated they are minimizing the cost of this because they don't know and she actually is kind of glad that they are trying to get a community garden in at any cost; however, they should know a little bit more before they start putting capital into this and they should really study the site and make sure that this is the best site. She commented that other uses for this park have been suggested but not studied; therefore, they don't know how much parking is required for some of these other items that have been mentioned as potential uses for that park. She added that traffic in that area is high right now and bringing in other purposes in that area right there right now seems as if it might be misguided. Member Jones pointed out her other concern is where is the base of supporters, she knows that in all of the reading that she has done on community gardens that successful community gardens have a base of supporters that will be there and she is reluctant to say they have an overwhelming urge by this community to put in a community garden at this time. She would love to see a community garden in Edina but she doesn't like paving over that park and she doesn't think that they need to be doing that right now particularly when they are having a strategic plan. Member Segreto indicated that she is always sensitive to losing open space; however, she has gotten more comfortable with some of the discussion they had at their last meeting regarding how the park is really very underutilized. She commented from the standpoint of making this park become useable, whether it is the garden or athletic fields, without parking no one is using the park except for people who are arriving to the park by foot or by bike. She stated she will vote in favor of the community garden because she has gotten more comfortable about paving some of it to make the park more accessible primarily because it's really just a flat piece of land and she doesn't think traffic will be impacted by this significantly. She will vote in favor of the proposal. 3 Member Cella noted that her comments echo the comments just made that given that this park doesn't have a parking lot and there is no way for people to utilize it unless they arrive by bike or foot. She stated to even be able to have a strategic plan for the park they need to provide parking. She indicated she doesn't like to pave over parkland but when you have a park with no parking sometimes that is what they have to do. Member Kathryn Peterson asked if there might be some middle ground where they could have a reduced version of the parking lot which would allow the garden area to be moved over and the field could be used for other activities like soccer. She noted that it's hard to tell because they are not looking at the entire map but maybe that is something that should at least be explored and see if there might be a way to have a small parking area, garden and field to use if they determine that is appropriate for the park. Member Hulbert indicated he doesn't think anyone wants to pave over parkland but he cannot think of any real park amenities that don't require parking. He noted he has been to that park many times and he wouldn't classify that park as the most attractive parkland we have; it's in a really high traffic area and it's not anywhere you would go to have a picnic. He stated that he views it as a great opportunity, the YMCA wants to step up and pay for the parking and we are putting in an amenity that lot of residents have been wanting for a number of years. He is in favor of the project. Member Deeds noted that he supports the project, it's a win/win with the YMCA providing them a little more parking and at the same time the City gets additional parking that is needed for the park. To him it makes too much sense so he supports the plan. In addition, he trusts the negotiations that have gone on and the YMCA has said these are the number of spaces they need to make this happen. He commented that he thinks overall they are not encroaching badly into the park and they are hoping to provide more opportunities and Edina gets a community garden in. This has his support. Member Dan Peterson indicated this has his support. Member Segreto asked Ms. Kattreh if they do not go forward with the parking proposal would it still be possible to go forward with the garden. Ms. Kattreh replied she thinks they would go forward with the garden but it would be her recommendation that they leave space where they could add a parking lot at a future date. She stated they would need the YMCA to allow use of their parking lot to our users and added it wouldn't be convenient for them because there is a little bit of a slope up from the YMCA parking lot up to the grassy area but it might be feasible. Chair Steel noted that she supports this proposal and commends staff for working on a tight deadline and really thoroughly thinking this through and giving a great presentation. She stated it is a pilot project and they will learn from it but she thinks they have done everything they can to adequately prepare and look at other cities experiences. She indicated regarding the parking lot she also supports that because she thinks whether or not the community garden is successful it provides opportunities in the future and this funding opportunity will not be present in the future. Member Kathryn Peterson commented by quick count it appears there are approximately 40 some spots in the parking lot. Ms. Kattreh replied there are approximately 40 spots; however, the YMCA is also losing 13 to 14 spots because of the lot line so it's a net gain of about 29 spots. Member Gieseke asked when the busiest time is for the YMCA when those parking spaces might be fully utilized and not really available for the city use. Member Kattreh replied the busiest time for the 4 YMCA is during the winter months and that during the summer months the back lot of the YMCA is utilized for buses for their camps and programs. Member Jacobson commented she agrees with having a pilot community garden and maybe not putting in the parking lot the first year because they may learn vital things about where you really need a parking lot after you've done it for a year. She noted maybe you need your gardens to be twice the size that they are and the parking lot you put down the first year might not fit it the way you need it the next year. She asked is there any potential for waiting for the parking lot for the second year when they know better what the gardens are going to be like and how they are going to be used. Ms. Kattreh replied it's certainly a possibility. Member Jones stated the work group also felt this is a pilot project and we don't know how many people are going to want garden plots; we don't know how it's going to work and therefore felt for a pilot program they should not move ahead with any long-term parking lot. She noted she thinks they were willing to say if the YMCA would allow them access to the park they could drive and park on the field close to the park. That was the plan that the work group felt comfortable with to just park on the grounds while they are reviewing this and trying to figure out if they want garden plots or not. She indicated that would be the first solution, how much space we need and if it is really popular we may need more than ten spots. She added the rule of thumb she has been hearing is it's somewhere between 6 and 10 spots, it's certainly not 29 spots and is certainly not saying they need them this year, they just need access to it. Member Jones pointed out that she also thinks this is setting a precedent that she is concerned about. She commented that she knows people are saying this is not a very attractive park but, honestly, this area is getting more concentrated with people and that's a good thing they have a park there. She added she received an email today from someone asking if they could look at putting in a basketball court at that park and/or a badminton court and horseshoes. She commented this is from a man on the work group who is trying to look at other uses for the park. She stated that she realizes the park is not landscaped and it's not very attractive but there are many uses for parks that you can walk to. She stated again that she is concerned about the precedent and is also concerned that if they move ahead with a parking lot they may realize they don't need a parking lot for this park. Member Deeds indicated he has two concerns with not putting a parking lot in and a community garden. First, if they put the community garden in, even on a pilot project, without any parking they are not exactly being good neighbors with the YMCA because people will park at the YMCA. Second, if you open up the area where the parking lot was going to be put beginning in April it will turn into a mud pit and the YMCA users and others will use it. It will turn into a mud pit very rapidly with the kind of soil and terrain that is there and with the amount of water they are likely to get he doesn't think it makes sense. He stated they need to commit to doing both. He commented it's not an experiment with community gardens because community gardens are everywhere and they succeed and people use them. There will be demand if there are parking spaces and if they have a marketing problem the first year it will be solved the second. He stated approve it as a package or vote it down as a package because it doesn't make sense to go to the hassle and headache of putting up a community garden spot without any way to really utilize it. Member Segreto, Chair Steel and Member Jacobson all agreed. Chair Steel added that if the parking is being underutilized that is a challenge for them that can be solved because there are other programming alternatives and there is grassy space. VI.B. Strategic Planning Information and Discussion Ms. Kattreh gave a power point presentation on the Strategic Planning process. She explained there are a variety of topics that Chair Steel had expressed an interest in as well as other topics she thought 5 the Park Board might be interested in. Ms. Kattreh went through the strengths, weaknesses, opportunities and challenges. Member Deeds asked if one of their weaknesses is that they don't really have a large central community center because when you look at surrounding communities, especially the ones that are a generation after us, they usually have a central community center that include a lot of concentrated facilities. Ms. Kattreh responded that may be a weakness and explained the concept that Edina has had is instead of having one main community center their amenities are at facilities which are spread out over Edina for better or worse. She noted it may not be the most feasible to accommodate a community center; however, that is definitely an amenity that they are missing in Edina that a lot of comparable cities have. Member Deeds asked Ms. Kattreh how Edina stacks up against other communities such as Wayzata, Minnetonka, Maple Grove, etc., in terms of our parks and recreation amenities. Ms. Kattreh replied those are some of their biggest competitors in the area and she thinks Edina has a really great park system and is very excited about the opportunity to work on the strategic plan this year. She indicated that she feels they've done a good job working on the individual parks; however, she doesn't think they ever looked at their parks as a system and how they work together. She stated she is excited to really leverage the amenities and talk about how they are able to travel between the different parks; their commuter patterns, walking trails and bike trails. She commented that has never been considered before and those are some of the things that she would consider the more "premier" park systems have done. She added another thing the strategic plan will do is give them the ability to prioritize. She noted they have talked about in the past how they are constantly putting out fires and feel they are more reactive than proactive and this will give them the ability to be a little bit proactive in planning strategically. Chair Steel commented it's interesting to read the vision and the mission statement and reflect on the challenges and opportunities and how they align with these different areas. She commented that they don't talk about these things very often in Park Board meetings, therefore, as part of the strategic planning process they need to look at their vision and mission and everything needs to focus towards those points. Member Segreto asked how dated is the mission and vision statement to which Ms. Kattreh replied she is not sure but when going through the materials she did see that it was updated in 2008. Member Segreto indicated that it seems a little dated to her; for example, regarding the mission, it's clear that they have a big task in front of them in terms of maintaining, repairing and replacing a lot of the infrastructure and that really should be their mission. She commented although it's sort of gritty and not as high-minded as fostering new development and promoting health and wellness they do need to maintain, repair and replace what they have; otherwise they will not have much to offer. Member Segreto indicated the other thing that struck here in the vision statement is how they refer to people who use the parks as "customers". She noted that it seems like out in the market place they've gone from customers to clients but nowhere in this vision statement do we talk about the residents of the City of Edina and she feels one of their highest goals should be to serve their community and residents, not necessarily their customers. Member Jacobson noted that she had the same thought and if they need to try that hard to try to appeal to customers then maybe they are doing something wrong. Because we have such amenities that they just want to enjoy the parks and the facilities so they've got her thinking about those enterprise facilities and is that really a park or not and she still doesn't know the answer. N. Member Dan Peterson asked Ms. Kattreh, with respect to the presentation, to explain "nature based play'. Secondly, he had the impression that the Art Center had their board and the Parks Department had nothing to do with them, is that correct. Ms. Kattreh replied that is correct; however, the Art Center Board is currently in the process of making a change. The Art Center Board is going to be changing to the "Arts and Culture Commission" and they are looking at really broadening the scope to include public art and all different types of art in Edina. She responded in regards to the "nature based play" question there are some really cool new types of play equipment and play amenities that are much more nature based and she feels they would be really interesting components to include in some of their parks. She added they are more educational, more real life and are being done by all of the main playground manufacturers; it's more of a realistic and educational nature experience but it does incorporate physical activity as well. Member Segreto asked regarding nature programming would the Parks Department team up with Community Education to offer more nature programming. She explained she has already begun some preliminary discussions with Community Education because she feels so strongly about it and would like to be a part of it and help. Ms. Kattreh replied they definitely want to work on their partnership with Community Education in that way and would also like to forge a relationship with the Three Rivers Park District and see if they can get them into their parks to offer some programming as well. Member Cella noted that she too was struck when reading the mission statement; the one sentence seems to capture what she would think as their mission statement but then it goes on to say the primary mission is followed by nine different things. She stated they are lovely but they are sort of broad philosophical feel good kind of things that any entity could say they were responsible for. She commented that it doesn't really seem tailored except for a couple of them; producing natural resources and providing opportunities for recreational experiences. She indicated she feels a lot of them are really good things; however, she thinks some of them are primarily the job of other entities. The Parks & Recreation Department needs to focus on what it is that is their primary and most central goal; therefore, as part of the strategic planning she would like to be able to take the opportunity to rethink how they list those. Member Deeds informed the Park Board that the goal of a good mission or vision is to guide decision making during uncertainty, it's to guide people to refer to, what is it we are trying to achieve. In this situation it's what we do and where we spend the resources, etc., it's worthless if it doesn't guide decision making. He indicated where it states "We create community through people, parks and programs" maybe; however, the second one is all over the place. It's vague and it's a grab bag of everything and to be honest they are better off eliminating that one and keeping the paragraph above. Member Deeds indicated that he thinks the place to start is to really think through what it is that this department, this set of operations is trying to achieve for the city and for its citizens. He indicated that to be honest he is not sure that is something that a consulting firm can particularly tell them. Chair Steel stated they have to come up with at least their mission statement, the department itself. She noted that all of the points are more of the strategic issues and thinks they first have to agree on one sentence stating what they are about. She indicated that she thinks it's the strategic issues where the consultant comes in and you start to dig into the details and in the meantime they need to come up with a statement about what their mission is. Member Segreto asked how they get this done. Chair Steel replied right now this is a discussion item and she has been talking with Ms. Kattreh about how to go about this and she would definitely like Park Board's feedback. She indicated that she would like to work with Ms. Kattreh and come up with a list of user groups, stakeholders, partnerships and the people we serve because we need to keep that 7 in mind when we are going forward with our mission statement and have that ready for their next meeting. She explained their next step, if they are going to have a consultant, they need to start working on the RFP and they can talk about that at their next meeting; her thought is a consultant would be very valuable for a needs assessment. Chair Steel asked Ms. Kattreh if she had thoughts about how members could help with RFP. Ms. Kattreh replied it would be especially helpful if everyone looked through the three RFP examples and email her any comments, specific parts you like or don't like or if you would like to add something or expound on anything and she will put a draft together for Park Board's review at the next meeting. Member Deeds indicated his concern is are they doing something about the mission and vision or not because it's a little bit like painting before they get the whole thing scraped down if they go out for an RFP. He stated the problem is they don't know what they are asking for until they know what it is they are trying to achieve to some degree. Member Deeds informed the Park Board that through his experience if you are trying to craft a mission and a vision statement with more than three or four people in the room is a nightmare, small groups do a better job and then receive feedback from the larger group for this kind of thing. He noted the question in reviewing the mission and vision is are we just accepting the vision and mission as it stands and moving on from there. Chair Steel replied she thinks they need to take a look at that and suggested they focus their work next time on reviewing the mission and vision and that she will talk with Ms. Kattreh and look for updated terminology, etc. She noted in the meantime she would like for Park Board to submit their comments about the RFP, mission statement, vision statement and needs assessment. She stated they can start a discussion about the RFP next time about the components they like and don't like. Member Jones asked what they feel the biggest needs would be in terms of benefits to a strategic plan because they have all spoken about their cautiousness from sending anything out to a consultant if we don't have a really clear idea of what the questions are we want to ask. She indicated she would also like to hear staff's recommendation for what they would really like and how they would like this money spent because it isn't just Park Board's ideas of what we think the Parks Department needs. She indicated staff has been dealing with the numbers and know what's been going on and may have some other concept of what the needs are. Ms. Kattreh replied she thinks there are a lot of components that would be very helpful to them in a strategic plan but again she would probably reiterate what she stated a few minutes ago about looking at the entire park system as one kind of living and breathing entity instead of looking at each individual park and try to figure out what we are doing well at individual parks, what we are not doing well at individual parks, what we may be duplicating in services in areas really close to another facility or park, current trends, we really haven't done a lot of updates in our parks and she thinks it is really important that we look at everything from how we travel between parks and neighborhoods and schools to way finding. She commented that they don't do a lot of signage and feels all of their parks signage needs to be updated. She stated in really looking at the whole system and how it operates, where we are best utilizing our resources and part of this plan could also be a consultant putting dollar amounts to these potential improvements. Member Cella indicated that she thinks Member Deeds had a good point if they are really thinking they want to look at the mission statement and revise it if they all just send in suggestions by email that isn't going to get the job done. That is really the work of a smaller group that sits down for a concentrated amount of time and really plays with the language and the ideas and figures out how to say it in the fewest possible words with the most possible meaning. Member Segreto noted that sounds like a work group to which Chair Steel then asked if any members who would be willing to work on this before the next meeting. Members Segreto, Cella, Deeds and Steel all agreed they would do it. In addition, Ms. Kattreh will also help. Member Deeds asked Ms. Kattreh is she could pull together mission statements from some of the exemplars of parks departments around the country. VI.C. Election of New Officers Member Hulbert made a motion, seconded by Member Segreto, to nominate Keeya Steel as Chair of the Park Board. Ayes: Members Deeds, Hulbert, Kathryn Peterson, Cella, Steel, Segreto, Gieseke, Jacobson, Jones, Dan Peterson Motion Carried Member Kathryn Peterson made a motion, seconded by Member Steel, to nominate Ellen Jones as Vice Chair of the Park Board. Ayes: Members Deeds, Hulbert, Kathryn Peterson, Cella, Steel, Segreto, Gieseke, Jacobson, Jones, Dan Peterson Motion Carried VII. CORRESPONDENCE AND PETITIONS VII.A. Council Updates Ms. Kattreh informed the Park Board at the February 19 work session the City Council and Art Center Board decided to change to the "Arts and Culture Commission". She noted they are currently drafting the language for the City Code and she expects that change to be taking place sometime within the next couple of months. Ms. Kattreh informed the Park Board at the February 19 City Council meeting John Gunyeau, Chair of the Three Rivers Park District, gave a brief presentation and talked about the Nine Mile Regional Trail and noted he has an interest in working with the City Council on trying to get that project moved along as quickly as possible. Member Deeds asked Ms. Kattreh if she could put on a future agenda a review of the Nine Mile trail and where it is going to run through Edina and which parks it's going to tie up, etc., because it would be a good thing to know as they are trying to tie the whole system together. This could be the backbone of putting it together. Ms. Kattreh replied she will do that. Ms. Kattreh informed the Park Board at the March 5 City Council meeting the Parks & Recreation Department's Turf Management Plan was approved. This was something that was actually done last year but because of staffing changes it never received City Council approval. Ms. Kattreh informed the Park Board that the City Council waived the building permit fees for Countryside Park which is a savings of almost $10,000. Vlll. CHAIR AND BOARD MEMBER COMMENTS Chair Steel informed the Park Board there are still a few members who have not filled out the survey and asked for those who have not already done so to please do it soon. She indicated she values everyone's input and will put the information together and will share the information at their next meeting. Member Segreto commented she thinks they should do this every year. Member Dan Peterson asked if any park system has a naturalist on staff, someone tying in environmental affairs. Ms. Kattreh replied she doesn't know of any local park departments that have a full-time person that specializes in that but could look into it. She stated Three Rivers Park District does and some of the larger metro parks but she does not know of any city park systems. Member Dan Peterson indicated that it seems a park naturalist would have a great deal to do with the school system in Edina with all of the senior living facilities and he could see lectures being held at Arneson Acres that 9 a lot of people would like to attend and learn how the natural world works. He noted this is something they may want to think about and it may be in conjunction with Three Rivers Park District or maybe they could hook up with Bloomington, St. Louis Park or Hopkins and have each one pay a portion for it. Member Dan Peterson informed the Park Board there was a wonderful background story in the local paper on water and water uses and asked if the City is thinking about water usage or intelligent ways to use it so the aquifers aren't drained as quickly. Ms. Kattreh replied they are having that conversation as a City right now and are talking about a lot of environmental issues from water to the salt on the roadways during the winter months. It's definitely a very hot button topic right now that they are taking very seriously and discussing internally. Member Hulbert passed along a "thanks" for keeping the skating rinks open for another couple of weeks; it lengthened a very short season. /X. STAFF COMMENTS Ms. Kattreh informed the Park Board she recently had a meeting with Lisa Nelson and Karen Platt, co- chairs of the Edina Garden Council Planning Committee, to discuss the potential to do a master plan and vision statement for Arneson Acres. She noted they are interested in donating $30,000 towards a consultant to develop a master plan for Arneson Acres Park. She explained the Garden Council is concerned that there are so many different clubs within the Garden Council and they all have really great ideas, plans and agendas but are concerned there isn't an overall vision for the park. She indicated they've been discussing this for many years and have now potentially volunteered to donate $30,000 toward the project. Ms. Kattreh commented that she thought this was a very interesting time considering the strategic plan they are discussing. She pointed out to the Park Board that this is not on their current work pian but maybe is something they could consider for their work plan for next year if the Park Board is interested. Member Deeds indicated they should tell them yes but see if they can stall them for a year because it doesn't make sense to do a strategic plan for one park before they can get an overall plan in place. He noted it is a very generous offer and they don't want it to go away so can they give them a yes, but ...? Ms. Kattreh replied she will and added she already alluded to them it could possibly be added to their work plan for 2014. Member Hulbert commented it's such a unique park and asked how many other communities have a little arboretum like Arneson Acres to which Ms. Kattreh replied not a lot. Ms. Kattreh noted that she thinks this is really a great idea and is thrilled that the Garden Council is interested in taking this on and willing to support it because it's going to help to protect a very unique and valuable asset. Member Gieseke asked Ms. Kattreh if she is aware of any parameters that were put in place or agreed to by the City when Mr. Arneson gifted that area to the City. Ms. Kattreh replied she thinks the City did and it is certainly something she will need to look into a little bit further. Ms. Kattreh reminded the Park Board at their last meeting they asked staff to come up with a recommendation to consider taking one or two hockey rinks and during the off season to use them as dog parks. She noted that based on discussions with staff and observations based on programming and proximity to homes the two rinks they felt worth considering are Pamela and Highlands. She asked if this is something Park Board would like to put on a future agenda. Member Segreto replied that is what they asked for and thinks they should follow through. Chair Steel agreed. Member Gieseke indicated that he would like Lewis Park added to that as well, it seems to make sense since it is not in close proximity to any homes. Member Dan Peterson asked if anyone has come with a better way to get rid of the dog refuse, he understands it is still a problem at Van Valkenburg. Ms. Kattreh replied that Ms. Faus has just become 10 in charge of the dog park. She stated from a Parks & Recreation standpoint they have been overseeing it to the level that they can; however, they are going to be working with Tim Hunter and hopefully will do a better job from both a police standpoint in monitoring the dog park and from a staff standpoint making sure they are consistent in their policies and follow through a little bit more. She pointed out she needs a little bit more history and do some research to see what they've tried as far as pick-up bags. She knows they used to offer dog trash bags in the park system but had a hard time keeping them because people were stealing them and that sort of thing. Member Segreto stated she thinks dog parks create a sense of community among the people who use them and noted that Tim Hunter can't be at several dog parks patrolling, it's well beyond the ability of the City to enforce. She indicated it needs to be enforced by the people who use the parks. Member Deeds commented they need to recruit a committee made up of users and noted he has been to dog parks that are self -enforced and if you didn't pick up after your dog someone was going to say something to you. The question is how do you put a committee together and empower them. Member Segreto suggested if you post it at the dog park people will show up because the users of the dog park want it clean. She indicated at other dog parks she has been to they have provided utensils/shovels so that whoever is there can use it and not be searching around. Member Hulbert commented he thinks they quit putting bags out a few years ago and were spending like $15,000 a year on bags. He commented last time he checked when you go to a jungle gym they don't provide diapers for the people who are bringing their children. Ms. Kattreh noted Member Segreto had a great idea of maybe providing some tools and more convenient trash pick-ups. Chair Steel commented she knows there are a few individuals who really do have a sense of community and are there three times a day, knows everyone's first name and their dogs name(s) and what they have told her is there are repeat offenders and they are coming again and again. They are typically people without the license, which is a whole different issue and safety issue, but with technology maybe they can take a picture of their car license plates. Ms. Kattreh replied they could look at that. Ms. Kattreh asked the Park Board if this is something they would like to do soon or put on a work plan going forward. Member Segreto replied she doesn't think it will take that much to launch and would like to see it done sooner rather than later. Chair Steel stated that she thinks until they run into an issue she doesn't feel like it's going to take a ton of time. Ms. Kattreh replied she would agree and thinks it would involve a little bit of an expense in terms of adding gates to the entrances to the hockey rinks but nothing that would be cost prohibitive for them to be able to assume in their budget this year if they were to do it at one or two parks. Member Deeds suggested take one and do a pilot to which Ms. Kattreh replied they could do that. Ms. Kattreh asked Park Board if they would like to add it to the April agenda to explore for implementation this summer to which it was noted yes. Member Hulbert asked they will need to send a public notice, correct? Ms. Kattreh replied that is correct. She pointed out they could discuss it at the next meeting and narrow it down to maybe one or two rinks and then do a public notification for the May meeting to which the Park Board agreed. Ms. Kattreh informed the Park Board that next Tuesday, March 19, they will be taking the golf dome insurance proposal and construction proposal to the City Council. She indicated they received everything that they asked for from the insurance company for reimbursement so they are very happy with the way that it has worked out with Travelers Insurance. She stated having said that they are still short, they have made a couple of what they feel are critical decisions, one is to separate the dome accessory building from the dome. The other recommendation they are making is that they replace the wooden two-level driving deck with a steel/concrete driving deck so it will be secured and added she thinks it will increase revenues at the dome because people are going to feel more comfortable going up on that second level. She indicated to add those two items will cost approximately $700,000 11 which is not covered by insurance. They are going to ask City Council to support it and they have a couple of other options they are going to ask for support from the City Council. One is to provide a Teflon surface to the dome that will help snow and ice fall off the surface easier as well as last longer and will keep the whole dome looking whiter and newer longer. The other is additional insulation which will make the whole dome more energy efficient; these two additional add-ons will cost approximately $220,000. Ms. Kattreh informed the Park Board she has finally struck a deal for the Aquatic Center rental. The Aqua Jets will be using the pool from 6 until 8:00 a.m. and the Edina Swim Club, with their priority, will be using the pool from 8 to 11:30 a.m. A Park Board member asked about the sports dome to which Ms. Kattreh replied that is the one project that unfortunately, with everything else they have going on, has taken a little bit of a backseat. She is hoping to have a report for the Park Board at the April meeting, May at the very latest, as to the recommendation for field use and improvements. Member Dan Peterson asked if any more money has been raised for the Veteran's Memorial to which Ms. Kattreh replied unfortunately no; however, they are working with the committee to try to determine possibly how they can be more effective as a committee. Meeting adjourned at 9:03 p.m. 12 To: Park Board From: Ann Kattreh Parks & Recreation Director Date: April 9, 2013 Subject: Lake Edina Pathway Review and Comment )o(n ���ORroltA��'� • IH%E1 Agenda Item #: VI.A. Action ❑ Discussion 0 Information ❑ Action Requested: Review and comment on the proposed new biking and walking path at Lake Edina Park. Information / Background: The Park Board's 2013 Work Plan contains a public hearing for the Lake Edina Path. After discussing this item with Park Board Chair Keeya Steel, it was decided to have to Park Board provide Review and Comment on this item and have the City Council hold a public hearing and consider formal approval of this project. This project was introduced to staff by do.Town in 2012. Do.Town hosted events and collected 60 signatures in support of a trail and playground at Lake Edina Park. $85,000 was allocated in CIP funding for 2013 for this trail. The trail will connect Parklawn Avenue to Kellogg Avenue and will provide a safe route to Cornelia Elementary School for kids living in the Parklawn neighborhood. In 2011 the Statewide Health Improvement Program (SHIP) studied the Parklawn neighborhood. An Executive Summary is attach is attached. Director Kattreh is currently working with the City of Edina Engineering and Public Works departments to determine watershed district requirements and project specifications. Soil borings have been completed and a consultant was hired to determine the location of the pathway and complete a preliminary location and path layout. Cost estimates were also provided. Meetings with the Engineering, Public Works and Parks and Recreation departments staff determined that the remainder of the engineering and path construction could be done in-house by City of Edina staff. Preliminary estimates determined that the cost of the project will be approximately $55,000. The proposed path is 10' wide and would accommodate both walkers and bikers. If approved, this project would be completed in May or June, depending upon the weather. City of Edina • 4801 W. 5011, St. • Edina, MN 55424 REPORT / RECOMMENDATION Attachments: A. Do.Town Petition B. Do.Town Updates — 10/ 10/ 12 C. Parklawn Neighborhood Executive Summary D. Lake Edina Path Map E. Lake Edina Park Map F. Lake Edina Neighborhood Map G. Proposed Nine Mile Creek Trail Maps (2) Page 2 Attachment A d C- �- town BLOOMINGTON t Edina City Council, This petition, circulated by do.town, is in support of the City Council considering a Path and Playground at Lake Edina Park in the 2013-2017 Capital Improvement Plan. The petition was circulated in the Parklawn neighborhood at Edina Park Apartment complex - 4480 Parklawn Ave S and Parklawn Estates - 4141 Parklawn Avenue. There are 197 units between the two complexes housing residents from a variety of cultural backgrounds, and families with children who attend Cornelia Elementary. A path through Lake Edina Park would provide a safe route to school for kids walking and biking to Cornelia Elementary. A playground would give kids a safe place to play and connect families in the Parklawn neighborhood. The Parklawn Neighborhood is one of the most dense, low-income and culturally diverse parts of Edina and there is no close place to play without crossing a major intersection. Adding a path and playground at Lake Edina will increase access to and equitable distribution of resources throughout the city. Playgrounds and safe paths have many benefits to the community. Kids who play are healthier and less likely to be obese and develop health problems. Also, playgrounds provide a place for the community to rneet and foster social cohesion and positive attitudes toward racial and cultural diversity. Sincerely, Katie Meyer do, tow n 612.746.6723 katie@do-town.org r CITY ofMe ,./ BLOOINGTON MINNESOTA \Gi r- DATE RECEIVED: City of Edina, Minnesota CITY COUNCIL Fr 43 81� y4 4801 West 501' Street • Edina, Minnesota 55424 -- ----- ni,;ra (952) 927-8861 • (952) 927-7645 FAX • (612) 927-5461 TDD PETITION TO THE CITY COUNCIL ❑ SIDEWALK [] ALLEY PAVING ❑ WATER MAIN ❑ STOIVYI SEWER ❑ SANITARY SEWER ❑ CURB AND GUTTER ONLY ❑ PERMANENT STREET SURFACING WITH CURB AND GUTTER To the Mayor and City Council: ❑ STREET LIGHTING: OTHER: Pa �k p/a c ro"—r� t (— L -N �cd-'" ?wk The persons who have signed this petition ask the City Council to consider the improvements listed above to the locations listed�(�} below. I—CAke- Ed"A11 P6 y- between I (i a&fc1Wr1 AVS and I<e I jGG q �b'e LOCATION OF IMPROVEMENT BY STREET NAME ADDRESS ADLU between_ and LOCATION OF INIPROVENIENT BY STREET NA,Wi ADDRESS ADDRESS between— and LOCATION OF IMPROVEMENT BY STREET NANIE ADDRESS ADDRESS between and LOCATION OF IMPROVEMENT BY STREET NA.11E ADDRESS ADDRESS IMPORTANT NOTE: THE PERSONS WHO HAVE SIGNED THIS PETITION UNDERSTAND THAT THE CITY COUNCIL MAY ASSESS THE COSTS OF THESE IMPROVEMENTS AGAINST THE PROPERTIES BENEFITING FROM THE IMPROVEMENTS IN AMOUNTS DETERtMINED BY THE COUNCIL AS AUTHORIZED BY CHAPTER 429, MINNESOTA STATUTES. PROPERTY OWNER'S This petition was circulated y. OWNER'S NAME (PRINTED) 710;6-1x?,7- /",f , SC,, 1)on(fk l�va-'WArzl.� R a NAi4tE ADDRESS PROPERTY ADDRESS w7� �DSf,p3K) 1 I Wj Z' VC, o-1 NV E�- cIa.-)g -G 783 PHONE There is space for more signatures on the back. APRIL 2008 PROPEICFY OWNER'S OWNER'S NA.\IL' PROPERTY ADDRESS SIGNATyRE / — (PRINTED) (PRINTED) `g,0 OnrlCi.Itimb /(qu_ t(I-.I KL'� ��k Ur'�-,N1 O\ :- I A ri l`16 P-41-511 �- This petition was circulated GC. v , 4-6 w r) NAME by: Aarl G�-�yltiv�-t�Lcs.3�, el -v. AMe- �+mcwt�)a �•�-ems-e,�-� _o C aVg vu�,3, U-; to ADDRESS T/00 8g1j-* Cu. -n ,9ve *I�� Nq�A 7 5. - 0,2 Y 90 P".t'/,'4� (11(co re v^Mawt, Ate 1-1(-f e' O Rt vL-,jeiWr\ '�jv--"Jb,-3 4L1 ,90 d /�l - W.30P� 1-1 Ll 4 () �C T �4w� q\je_ '43��.}t} �! I �� �r � acv I ►� ��i tl2 ala 6N.69,50 PHONE The kfinnesota Data Practices Act requires that file infonn you of your rights about the private data file are requesting on this form. Under the lacy, your telephot+e tnunber is private data. This pelitiou when submitted will becone public information. There is no consequence for ref using to supply this information. You may attach extra pages with signatures. APRIL 2008 PROPERTY OWNER'S OWNER'S NAME (PRINTED) q "7,)1'1 gi (C'mi" i d (A C 61s tai t (An-, r)g IG c�Cw1 yiy«. :I-cr-, vi— l', 4-A—&We VID ytr NAa�AR AJ PROPERTY ADDRESS (PRINTED) I v ck.-Jo AV6- ---s� t 3r g-VAl 1�Wtlticw h -,Q . . - e"4;1 t & tic.sr'r� �U-30i —4a it, I'A"k-kfc e :(p jt411 P4rer/11WAj /tvI-e -44- / ' Z-// 2-/,% /mac�.c z�Cum\ 0"U -e HlArl /I ✓C- �-'OlrN�4 I V Wh A ai -ha MN r� -Ry5x 5-L77 �k- �U 61 �o tin�kng2,Ie � �ly\i 414) Va1.l errs � -1 F--d:t.,,#- M ,✓, gs-4 3 �-- 2-t tr eyGc Cowvt- t 3 XAo o vt'i Al SZ -191 y I-- —�'r G x(141 A -W #I P6 Es �(ir �}-Ilfl ()��kt,A-wN ftvG :.�-1D% GnlryAj�tt, lazz A 16il, A-Lfv &104 wolf - P6 - f- J -- (AP N -AvE Cp f This petition was circulated by: NAME ADDRESS PI•IONE The Minnesom Data Practices stet requires that use inform vote ofyour rights about the private data ive are requesting on this form. Under the lou. your telephone cumber is private darn. This petition when submitted will become public h formation. There is Ito consequence for refusing to supply this information. You may attach extra pages with signatures. APRIL 2008 13 do. BLOOMINGTON EDINA RICHFIELD Edina City Council, This petition, circulated by do.town, is in support of the City Council considering a Path and Playground at Lake Edina Park in the 2013-2017 Capital Improvement Plan. The petition was circulated in the Parklawn neighborhood throughout multiple Premier Properties Apartments including the Edina Villas Apartment Complex at 4415 Parklawn Ave. There are around 212 units between the different buildings including residents from a variety of cultural backgrounds, and families with children who attend Cornelia Elementary. A path through Lake Edina Park would provide a safe route to school for kids walking and biking to Cornelia Elementary. A playground would give kids a safe place to play and connect families in the Parklawn neighborhood. The Parklawn Neighborhood is one of the most dense, low-income and culturally diverse parts of Edina and there is no close place to play without crossing a major intersection. Adding a path and playground at Lake Edina will increase access to and equitable distribution of resources throughout the city. Playgrounds and safe paths have many benefits to the community. Kids who play are healthier and less likely to be obese and develop health problems. Also, playgrounds provide a place for the community to meet and foster social cohesion and positive attitudes toward racial and cultural diversity. Sincerely, Katie Meyer do. tow n 612.746.6723 katie( do-town.orq <CITY .rte BLOOMINGTON AS I N N E SO 1A ���` 1r+�.•i DATE RECEIVED: City of Edina, Minnesota o e '' CITY COUNCIL H$ ' v'`a ° 4801 West 50B' Street • Edina, Minnesota 55424 -- -- (952) 927-8861 • (952) 927-7645 FAX • (612) 927-5461 TDD PETITION TO THE CITY COUNCIL ❑ SIDEWALK ❑ ALLEY PAVING ❑ WATER MAIN ❑ STORM SEWER ❑ SANITARY SEWER ❑ STREET LIGHTING ❑ CURB AND GUTTER ONLY ❑ PERMANENT STREET © OTHER: PA �� •--Q SURFACING WITH aa_.A_-._ Gtik� CURB AND GUTTER�_ rl' G P"k To the Mayor and City Council: The persons who have signed this petition ask the City Council to consider the improvements listed above to the locations listed below. L,,, ke LaQ,.c, Rrl< between PG. /\v -e. and LOCATION Of IMPROVEMENT BY STREET NA. IE ADDRESS ADDRESS LOCATION Of IMPROVEMENT BY STREET NAME between_ and ADDRESS between and ADDRESS LOCATION OF INIPROVEMENT BY STREET NAIME ADDRESS ADDRESS between and LOCATION OF IMPROVE,NIENT BY STREET NA,`IE ADDRESS ADDRESS IMPORTANT NOTE: THE PERSONS WHO HAVE SIGNED THIS PETITION UNDERSTAND THAT THE CITY COUNCIL MAY ASSESS THE COSTS OF THESE IMPROVEMENTS AGAINST THE PROPERTIES BENEFITING FROM THE IMPROVEMENTS IN AMOUNTS DETERMINED BY THE COUNCIL AS AUTHORIZED BY CHAPTER 429, MINNESOTA STATUTES. PROPERTY OWNER'S OWNER'S NAME SIGNATURE (PRINTED) PROPERTY ADDRESS (PRINTED) V414 , Q—a/— '�Q� CT.Y 1 i�p- sx-j4 � 'ax+12- r qJqG �cr 14 tt) � a-0ao g�c�ak= This petition was circulated by: d.Q0•A- 11 �,I2. -7 y(-. G7 A3 NAME ADDRESS PHONE There is space for more signatures on the back. APRIL 2008 PROPERTY OWNER'S $IGNATURE c��wi arc., i�tl Vvt.Uti ��a i5m�il Vila >/a l" - zx/� This petition was circulated by: OtV,NER'S N AME (Pm-NTED) t/i Atc a,5 140 �•_�t`,C,`�PU elm 7r�n �G �IV1 t 1'�b l ��f�?y I • dman X -o Imoi PROPEIZI'Y ADDRESS (PRINTED) 21a 0/ 111V15,- r,)-,. , 4 � n rA-Lkiice' TWD Doyi<-I o w n -A O L4tl © PwL-.!M 1 ; i-PT1Q LI 7 uD �.4-owv, 6, 1 �,-7 q6. 67,13 NAME ADDRESS PHONE The Minnesota Data Practices Act requires that ►ve inform you of your rights about the privale data we are requesting on this joie. Under the laiv, your telephone number is private data. This petition when submitted will become public information. There is no consequence for refusing to supply this information. You may attach extra pages with signatures. APRIL 2008 Parklawn Path and Playground Letter Greetings, I am an Edina resident living in a single family residence on Lake Edina (Poppy Lane). I have a six-year old son who currently attends Cornelia Elementary school, and a three-year old son who will attend in a couple years. 1 would like to voice my family's strong support of a playground/path at Lake Edina Park. This area of Edina is in severe need of a park for children to play. If we don't want to play at Cornelia (since the kids play there every day during school), then the closest parks we can find are at Roselawn Park and McGuire Park, which certainly are not within walking distance for us. It would be nice to have a park within walking/biking distance to allow my kids to release some energy and move their muscles. Additionally, we don't have sidewalks in our neighborhood, so the path might allow for some bicycle riding practice and exercise. I work hard to teach my children good eating and exercise habits and a nearby park would help enforce those healthy habits through opportunities to run, play and move muscles. In addition, a nearby park would allow my children to broaden their horizons and friendships with children of other ethnicities, backgrounds and economic status in or near our neighborhood. Even the walk to and from the park would be good exercise and beneficial to helping build stronger, more integrated neighborhoods, where neighbors know each other because they see one another out walking. Thank you for your time and continuous efforts to build a strong, safe and healthy environment for me and others like me to raise our children. I have nothing but great things to say about Edina and I think this would be yet another way for the city of Edina to show that it understands what is important in a community. Please let me know what I can do to help to keep this initiative moving forward. Sincerely, Erika Erika Quam-Perry 4916 Poppy Lane Edina, MN 55435 Phone: 952-687-7362 Email: equamperry9ya2oo.com Letter 2: 9/30/2012 To Whom It May Concern, My name is Anna Berg and I'm writing in support of the Lake Edina Park Path and Playground. I would like this idea soundly placed in the city's 2013-2017 capital improvement budget. I am currently the Community Manager at Edina Park Apartments, a community of 79 apartments and a home for many children. Lake Edina Park is located across the road from one of my buildings off of Parklawn Court and in close proximity to the other three buildings making up Edina Park Apartments. I personally have no children of my own, but being the Community Manager here I am involved in the safety and well-being of the children in this community. Currently there is no space For the kids to safely play, walk, or bike. I find myself constantly reminding them to stay out of the parking lots and roads for safety reasons, and to be careful in the small grassy areas available due to the close proximity to the apartments, windows, patio doors etc. when they are playing soccer, baseball, or football. Though Centennial Lakes is nearby, it is unrealistic and unsafe for the children to walk up there and cross France Avenue. Additionally, there are very few kid activities there, especially if the children's parents aren't able to attend with them. As an apartment manager I am also having trouble keeping the kids out of the hallways. Because there is no safe place for them to gather, they are constantly kicking balls in the hallways, knocking on doors, and trying to find things to entertain themselves. Growing up, I was blessed with a large backyard and a place to run and play. Not only would these sidewalks and a park provide a place for children it would provide an outlet for them to exercise and socialize. The benefits of a park in this area would highly outweigh any negatives that may surface throughout this process. This would be the perfect area to put in a Playground and Sidewalk simply for the fact that there is such a concentrated population in this area. Majority, if not all, of Parklawn Avenue is apartment buildings housing many children and families. I have heard many voices in support of this initiative and hope that it is considered very seriously, and eventually approved. I would like to see the many kids growing up in apartments be able to have a place to walk safely to school with their friends, as well as a place to run around and socialize. Thank you for your consideration, time, and attention to this matter. I am excited to be involved and become a strong voice in support for Edina Park Apartments. Thank you, Anna Berg (bnuuuuity Alauagcr Edina Part; Aparhucnis Q%/ice: 952-S31-1911 man12rr.)70 a edinapark.c0111 Letter from Katie to give the council some context Dear Mayor Hovland and City Council, Earlier this summer Carrie Cabe with the Edina Resource Center organized a "Meet on the Sidewalk" event in the Parklawn neighborhood at Lake Edina Park. Community members from the nearby area came with their children to meet their neighbors and get information about Parks and Recreation, do.town, a summer reading program, community organizations, Edina Public Schools, Edina Community Education, Edina City Staff Members and city officials. This meeting stemmed a conversation between all attendees about the possibility of a playground being added to the Lake Edina Park. As a part of the effort to gain momentum for the playground do.town met with three different property managers in the Parklawn Neighborhood including Highland Properties, Premier Properties and the Goodman Group. In each instance we worked with the property managers to connect up with their residents from around 407 units to sign a petition and encourage interested parties to write a letter. I spent three different days tabling and talking to Parklawn residents about their thoughts on adding a playground to the nearby Lake Edina Park. What was so powerful of from the conversations with the property managers and 62 residents that signed the petition was the common themes that surfaced. The first theme was that there is currently no safe place for the neighborhood children to play. Often times children play in the street or the land abutting the street. One mom said she sometimes doesn't let her son play outside with his friends because she feels it is unsafe. While tabling outside the Edina Villas Apartment last week, 1 saw many children including small children walking or playing in the street on Parklawn Ct, a high traffic cul-de-sac adjacent from Lake Edina Park. The second theme was there is no other park close by to get to without crossing a busy intersection or driving. Right now children must cross France Avenue to get to Centennial Lakes, even then there aren't many amenities targeted at children. A handful of moms said they usually drove to another park in Edina to play with their children. Other parents on several occasions noted they didn't feel comfortable driving or didn't have access to a vehicle. The third theme was a playground would create a central meeting place for children, parents and neighbors. Right now children from the multiple units play in the streets, yards and hallways, but a neighborhood playground would provide a sense of social connectedness and cohesion for the Parklawn neighborhood. One neighbor suggested it would be nice to meet other parents or maybe even have a picnic area. During my tabling often times neighbors would be meeting each other for the first time and it was pretty powerful to see them connecting over a shared vision of a playground at Lake Edina Park. The Bloomington, Edina and Richfield Statewide Health Improvement Program (SHIP) conducted an assessment of the Parklawn neighborhood in December of 2011. The following data has been taken from that report to provide a broader understand of the value of a playground at Lake Edina Park. The Parklawn neighborhood is located within the 240.03 Census Tract. The population of this tract is 4,401 persons. This tract is the most racially and ethnically diverse in Edina with populations of color making up 36.7% of the total population. Among all schools in Edina, Cornelia has the highest percentage (21%) of students enrolled in free or reduced price lunch and has the highest percentage of students that are from populations of color (36%). From the focus groups they conducted during the assessment, two bullet points stood out as critical to the importance of a playground in Lake Edina park: • Barriers to physical activity identified by participants included: affordability, lack of time, lack of childcare, lack of transportation, inclement weather, and safety concerns. • Lake Edina Park, near the Fred Richards Golf Course, is an open space that many of the children, parents, school staff, program directors, and apartment complex managers mentioned as a desirable location for a park with amenities. I just want to leave you with one final observation about the lack of playground at Lake Edina Park. Of the 35 neighborhood parks listed on the City of Edina website only 10 don't have playground equipment and only 5 don't have any park amenities including playground equipment, basketball court, baseball fields, tennis courts, hockey arena or gazebo. Those five neighborhood parks include Frank Tupa Park, Williams Park, Melody Lake Park, Browndale Park and Lake Edina Park. Additionally of those 5 parks without amenities the Frank Tupa Park houses the Old Cahill School house, Williams Park is very near Wooddale Park with multiple amenities, Melody Lake Park surrounds a lake and Browndale park located on Nine Mile Creek. This means one of the most dense, most diverse neighborhoods in Edina with many young families and small children is the only park in the city to not have any amenities or recreation purpose. Given the information provided above do.town believes the City of Edina should include a Playground at Lake Edina Park into the 2013-2007 CIP tomorrow as a broader vision to provide opportunities for families from all neighborhoods to be active and healthier. KATIE MEYER do.town Community Organizer O 612.746.6723 1 C 612.964.6850 Attachment B do. toNvn Updates 10.10.12 do'. town BLOOMINGTON EDINA RICHFIELD PROJECT UPDATES - BLOOMINGTON BUILDING THE BASE Outreach to groups and residents, building and expanding our network, uncover potential PSE change ideas and future needs, and find support for City Council approved SHIP priorities o Bike Friendly Assessment Group o Alternative Transportation Plan - Group members o City Staff and Departments o Bloomington Residents o Local Businesses (REI, QBP, Erik's, Major Hubs) o Citizen Groups o Service Organizations (VEAP) o Figure Skating Club Attending events o Bloomington Farmers Market (active Living Day) o Heritage Day o Kennedy High School Business Class o Community Garden Workshop o Bloomington Plotters Council SCHOOLS Safe Routes to School o Walk to School day, do.town drove walking audits with parents and students as a critical component of this day One walking audit to date at Poplar Bridge was completed Food in School o Working with SHIP and a Bloomington Kennedy High School Business class to promote a healthy a la carte menu option during lunch. COMMUNITY - HEALTHY EATING Concessions o Working with BIG management and Bloomington Amateur Hockey Association Concession manager Matt Leuma to create a healthy concession survey for frequent users of the concession stand. o Attending a Figure Skating Club around Halloween to interact with parents. do.totivn Updates 10.10.12 BLOOMINGTON FOINA RICHFIELD • Community Gardens o Continue work with community gardeners at both Smith and Harrison Parks to help create an oversight committee to build community between both the gardeners and the surrounding neighborhood. We hosted our first Plotters Council meeting and are working with Jim Urie to build some of those changes into next year. o Looking to partner more closely with VEAP as well. COMMUNITY - ACTIVE LIVING • Complete Streets - Leveraging walking audits to get citizens engaged in creating complete streets • Bicycle Rack Cost Sharing Program o Posted a dotownideas.org question about where bike racks are needed o Working with commuter services to distribute free bike racks to businesses and organizations in Bloomington • Local Parks and Trails o Captured ideas about how to improve the local parks on a chalkboard at REI • Met with employees of REI at a staff meeting PROJECT UPDATES - EDINA Living Streets • do.town is generating letters in support of the Franchise Fee that will build a fund for future pedestrian and bicycle infrastructure improvement projects, creating a more walkable and bikeable community. • The franchise fee was approved at the Oct. 16 City Council meeting • do.town will be working on ways to build awareness of what a Living Street vision is and getting residents on board with the future direction of the city School Food Environment • Food in school parents, along with do.town staff, are setting up meetings with school board members to educate them on their position relating to the school lunch program • New school district staff, Randy Smasal, is running the district wellness committee and is supportive of having more involvement from parents in making decisions about food in schools. Step one is to have an evening meeting that will open access for more parents attend. do.toNvii Updates 10.10.12 { k BLOOMINGTON EOINA RICHFIELD • Edina Community Health Committee will follow up with the Edina School Board in support of a healthier school food environment Safe Routes to School • Creek Valley, Concord, Highlands and Cornelia Elementary all participated in Oct. 3 walk to school day. The Mayor and City Council members who were available went to a school to greet and encourage the students. Bicycle Rack Cost Sharing • do.town recently discovered that Commuter Services has 19 free bicycle racks to give away to businesses in Edina, Bloomington and Richfield. These are starter racks with 6 parking spots and need to be bolted to the concrete. • do.town will use this as an entree to businesses to open the discussion of about a bicycle rack cost sharing program in the three cities. Community Gardens • do.town is meeting with the Southdale YMCA to talk about their involvement with a pilot community garden at Yorktown Park. In a recent email conversation, Executive Director Greg Hanks said his Membership Service Director recently brought up this possibility to him and there are a number of Ys picking up on the concept and it may be great for a shared project. • Edina Community Health Committee voted to recommend a pilot community garden at Yorktown Park, North of the Southdale YMCA. Parklawn - Lake Edina Park • do.town collected 60 signatures from residents in support of a Playground and a Path at Lake Edina Park and generated two letters in support The City included funding for the Lake Edina Park path in the Community Investment Plan (CIP) but not for the At the CIP work session, the City Council decided to amend that decision and fund $30,000 in 2013 to create a plan for Lake Edina Park playground and budget construction costs for future years. With a draft plan in hand by 2013, the city will be able to pursue both grant and private funding to help supplement the cost of construction Healthy Concessions • do.town is working with the Braemar Arena to survey their users about the kinds of healthier- options they would like to see at their concession stands doAovvn Updates 10.10.12 PROJECT UPDATES - RICHFIELD SCHOOLS town BLOOMINGTON EDINA RICHFIELD • Safe Routes to School: o City and School District developing a Safe Routes to School Plan, supported by SHIP funds. do.town staff will help with public engagement. o do.town attended back to school nights at (RDLS, STEM, Richfield Middle School) o Bike/Walk to school day - do.town drove walking audits with parents and students. o One walking audit to date at STEM was completed and a letter returned to school and city officials COMMUNITY - HEALTHY EATING • Community Gardens o do.town staff is working with the city and community members to identify potential location(s) for community gardens within the Richfield city limits o do.town provided outreach strategies at SHIP's community garden workshop. Will have follow-up meetings with interested Richfield Community Gardens on reaching out to their community. • Farmers Markets o Lyndale Gardens is planning a December market and do.town staff will reach out to participate in driving people to this event • Concessions o Continued outreach to concession managers at local facilities to help survey frequent users about what healthy option they would buy and eat. o We have developed a survey with Manager Brandon Klement and have begun outreach to the Richfield Hockey Association. COMMUNITY - ACTIVE LIVING • Walking Audits - Currently in the planning phase with the Richfield Optimists, Rotarians and Village Shores Senior Center do.town Updates 10.10. (? wnBLOOMINGTON EDIN11 RICHFIELD Bicycle Master Plan o do.town hosted a supper club for residents interested in participating in a bicycle task force that would be sanctioned by the city and hold a nonvoting seat on the Transportation Commission o The Transportation Commission was scheduled to affirm this group at the October meeting - with the cancellation of that meeting, this item will move to the November agenda • Complete Streets-do.town staff identifying community support for a complete streets policy o As in Edina, all Walking Audits will be followed by letters of support to Transportation Commission and City Council for the passage of Complete Streets in Richfield. Attachment C Parldown Neighborhood Assessment Executive Summary December 2011 Buckgrouud The Bloomington, Edina, and Richfield Statewide I lealth Improvement Program (SHIP) Conlnltill it), Leadership Team, identilied the Parklawn neighborhood located in the city of Edina, MN as an area in which to conduct an assessment. The Parklawn neighborhood was identified based on anecdotal inlornmtion that this arca of l:clina is racially and ethnically diverse and lower income compared to other parts of the city. Ill addition, the arca is in close proximity to the new Centennial Lakes Farmers Market. Researchers From the Minnesota Institute ol'Public Health (MIPI1), an independent agency working with the Bloomington Public I lealth, conducted the neighborhood assessment to determine the accessibility and potential barriers to physical activity and access to nutritious foods. it f elkods This area of interest was defined using the following parameters: • 70i' Street on the north: Prance Avenue on the east; 76"' Street on the south; and Fred Richards Goll'Cotn•se and Wes(shore I)rive on the west (see uuup on p(tge 4). The Parklawn neighborhood Assessment was completed using a variety of nlcthodologies including an environmental scan, local data review, key informant interviews and focus groups. The environmental scan of the neighborhood identified nearby locations of fitness facilities, grocery stores, farmers markets, apartment complexes, parks and schools and accessibility to these facilities. Census 2010 demographic information and school enrollment numbers comprised the local data review. Initial interviews with Parklawn area property managers, residents and key members of the community led MIN I staff to plan key informant interviews and Focus groups with the following populations: • Somali and Southeast Indian residents • Senior citizen residents • Parents of school age children that attend Cornelia I lenlentary School • Students at Cornelia I?Ienlentary School Key informants and focus group participants were asked questions regarding 1) the availability and accessibility to healthy, affordable food in the Parklawn neighborhood and 2) opportunities to be physically active and the case at which this is accomplished in the Parklawn neighborhood. Key informant interviews were conducted with 15 persons from or familiar with the Parklawn neighborhood. Pow• locus groups were conducted with senior citizens, Southeastern Indian fanlilies and sludcnts at Cornelia Elementary Schools. 'I'lu•ce phone interviews were conducted Willi Somali parents in the neighborhood using an interpreter to gain the sante infotlnation as obtained In the focus groups. Leurulrrgc from t'urlrlu►wr Nail,�hburhou(l r1.�.cc�ssrtrcvrt Lertr•►rhigs ji•om the L)nvronrireirlrtl Senn An environmental scan and inventory was used to identil*y and analyze food access and available opportunities for Miysical activity. Geographic Inl'ornration System (GIS) mapping, review of demographic census and school enrollmenl data comprised the scan. Results of the scan showed the Hollowing: • The 2010 Edina population was 47,94 I. Racially, Edina% population is primarily 1lrhite (88%) and ethnically, 2.3% of the population reported their ethnicity as Latino (United States Census Bureau, 2010). • The Parklawn neighborhood is located within the 240.03 Census Tract. The population of His tract is 4AO1 person, Ilk tract is the most racially and ethnically diverse in Edina with Populations ofcolor making up 36.7%ofthe total population. I?ighteen percent ofthe Population lives under 200% of the Federal Poverty level, the second highest percentage of all tennis tracts in Edina. • One school, Cornelia Elementary School. set•ves a high number of children who reside in the Parklawn neighborhood. Among all schools in Edina, Cornelia has the highest percentage (21 %) of students enrol led in free or reduced price lunch and has the highest percentage of students that are front populations of color (36%). • The Parklawn neighborhood map (.ecce meth mipgge •l) was developed using GIS software. The snap ►lluStrtttes locadons of parks, fitness centers, bicycle trails, the fa rnters market, grocery stores, schools, and healthcare clinicq along with public safety features such as streets with sidewalks, crosswalks, stoplights, and transit stops. The map shows hvo grocery stares, the Edina fill -Iters market, the YMCA and Centennial Lakes Park near the Park -lawn neighborhood, though it is required to cross France Avenue to access these amenities. Additionally, it is required to cross 70" street to access a nearby LA Fitness. Jxar•nhtgs i-e&n•(1i kq the mvuikibilil), an(I accescibilily to heoltlrv, gIjbrc/cthle. jc)ocl Questions were asked about the availability and accessibility of healthy, affordable food for Parklawn residents. They were asked where they typically shop for healthy floods turd about barriers to purchasing heallhy foods. Results yielded the following information: • There are an adequate amount of food stores front which an individual could purchase fruits, vegetables, and other healthy foods, located in the Parklawn neighborhood. There are two large grocery stores and a summer larntcrs market within Vi mile ofthe Parklawn neighborhood from which residents could purchase fruits, vegetables, and outer healthy l bods. • Regarding access to grocery stores and farmers markets, most Ielt that there were safe, adequate roules to and A nt stores and market% holey of those of Somali descent shop at the I fatal stores in klinneapolis, h4N. Halal grocery stores carry loods specific to the Islamic diet, such as goat and Iamb meat. • Some traditional diets ol'New Americans may not include it variety of foods'. particularly fruits and vegetables. For example, two key Informants remarked that the Somali t'adidonal diet is heavy in foods such as meal, rice and pasta. • Key informant interviewees revealed that the challenges related to hcallhy eating were strongly dependent upon income levels, employment options, tinnily size, and the location of residence in the Parklawn neighborhood. Leunihkgs (tboau olywilunilies to be p/►vsicai/), (dive FOCUS group participants and key informants were asked about the opportunities to be physically active and the ease at which this is accomplished in the Parklawn neighborhood. Questions were also asked about current and missing infi1ast•ucture to support physical activity and safe routes in the neighborhood. Results yielded the following inlormation: • There is it wide selection of physical activity and recreational opportunities available near the Parklawr► neighborhood. This is confirmed in the environmental scan results showing nearby locations ol'L,A fitness, Centennial Lakes Park and Lake Edina Park. Opportunities mentioned by focus group participants and interviewees include exercise equipment, exercise classes anchor onsite swimming pools, fitness centers and recreational areas. • Limited public transportation in Edina, usually requiring a transfer, along with busy streets lacking sale wall:/bikeways were mentioned as barriers to accessing some sites for physical activity by some locus group participants and key informants. Most students are driven to and from school by their parents. • It is common for senior citizens from this neighborhood to use the walking path around Centennial Lakes or the nearby YMCA. • Numerous students from (lie Cornelia School focus groups reported safety as a concern fi)r walking to school clue to at limited number ol'adequate sale sidewalks to school. • Barriers to physical activity identified by participants included: affordability, lack of time, lack ofchildcare, lack ol't•ansportation, inclement weather, and safety concerns. • Lake Edina Park, near the Fred Richards GolI Course, is an open space that many of the Children, parents, school stall, program directors, and apartment complex managers mentioned as a desirable location I'm it part: with amenities. • One key inl'orn►ant noted many Somali ramilies in the Parklawn neighborhood were struggling and that physical activity is difficult clue to economic barriers, cultural differences such as not being able to exercise in front ol'a man ilyou are a woman, limited transportation and language barriers and necessity ot'a translator in some cases. Summary The Parklawn neighborhood assessment was completed to determine the accessibility and potential barriers to physical activity and access to nutritious foods. It is anticipated that the Community Leadership Team members of the Statewide Health Improvement Program will utilize Ihese findings to better understand the neighborhood and develop recommendations as needed. Leadership Team members arc encouraged to share this information with other groups in Lidina to assist in lirlure planning in the Cily. 3 G� �< : e:s :s :sem Ann Kattreh From: Sprague, JoSIi <joshsprague@eclinarealty.com> Sent: Tuesday, October 02, 2012 11:03 AM To: Ann Kattreh Subject: FW: Playground at Lake Edina Park - do,town observations Attachments: image001.gif, Exec_Summaiy_Final-Dec-2011.docx l�'yi js josh sprague, realtor edina realty 6800 france cell 612.501.0252 h ttp: / / joshsprague.coin -----Original Message ----- From: Edina Mail jinail c)EdinaMN.govJ Received: 'Tuesday, 02 Oct 2012, 10:26am Subject: FW: Playground at Lake Edina Park - do.town observations This message has been forwarded to the Mayor and all members of the City Council. [Description: http://intranet/ images/ signature/citylogosig.gif] Emilie I{astner, Communications Assistant 952-826-0342 1 Fax 952-826-0389 ekastner wEdinaMN.gov I www.EctinaMN.gov ...Tor Living, Learning, Raising families & Doing Business from: Katie Meyer (rnailto:lcatic a do-town.org) Sent: Monday, October 01, 201.2 7:32 PM To: Edina Mail Subject: Playground at Lake Edina Park - do.town observations Dear Mayor Hovland and City Council, Earlier this summer Carrie Cabe with the Edina Resource Center organized a "Meet on the Sidewalk" event in the Parklawn neighborhood at Lake Edina Palk. Community rnernbers from the nearby arca came with their children Lo meet their neighbors and get information about Parks and Recreation, do.Lown, a summer reacting program, community organizations, Edina Public Schools, Edina Community Education, Edina City Staff Mernbers and city officials. This meeting stemmed a conversation beL\vecii all attendees about Lhe possibility of a playground being added to the Lake Edina Park. As a part of the effort to gain momentt.lm for the playground do.town met: with three different property managers in the Parklawn Neighborhood including Highland Properties, Premier Properties and the Goodman GI'ollp. In each instance we worked with the property managers to C01111CCt Up with their residents from around 107 units to sign a petition and encourage interested parties to write a letter. i spent three dif ercnt days tabling and talking to Parklawn residents about their thoughts on adding a playground to the nearby Lake Edina Park. What was so powerful of from the conversations with the property managers and 62 residents that signed the petition was the common themes that surfaced. Tile first theme was that there is currently no safe place for the neighborhood children to play. Often times Children play in the street or the land abutting the street. One mom said she sometimes doesn't let her son play outside with his friends because she feels it is unsafe. While tabling-- outside abling_outside the Edina Villas Apartment last week, I saw many children including small children walking or playing in the street on Parklawn Ct, a high traffic ctrl -de -sac adjacent from Lake Edina Park. The second theme was there is no other park close by to get to without crossing a busy intersection or driving. Right now children must cross Trance Avenue to get to Centennial Lakes, even then there aren't many amenities targeted at children. A handful of moms said they usually drove to another park in Edina to play with their children. Other parents on several occasions noted they didn't feel Comfortable driving or didn't have access to a vehicle. The third theme was a playground would create a central meeting place for children, parents and neighbors. Right now children from the multiple units play in the streets, yards and hallways, but a neighborhood playground would provide a sense of social connectedness and cohesion for the Parklawn neighborhood. One neighbor suggested it would be nice to meet other parents or maybe even have a picnic area. During my tabling often times neighbors would be meeting each other for the first time and it was pretty powerful to see them connecting over a shared vision of a playground at Lake Edina Park. The Bloomington, Edina and Richfield Statewide health Improvement Program (SHIP) Conducted an assessment of the Parklawn neighborhood in December of 2011. The following data has been taken from that report to provide a broader understand of the value of a playground at Lake Edina Park. Tile Parklawn neighborhood is located within the 240.03 Census Tract. The population of this tract is 4,401 persons. This tract is the most racially and ethnically diverse in Edina with populations of color making up 36.7% of the total population. Among all schools in Edina, Cornelia has the highest: percentage (21%) of students enrolled in free or reduced price lunch and has the highest percentage of students that are from populations of color (36%). From the focus groups they Conducted during the assessment, two bullet points stood out as critical to the importance ora playground in Lake Edina park A. Barriers to physical activity identified by participants included: affordability, lack of t1111e, lack of childcare, lack of transportation, inclement weather, and safety concerns. A. Lake Edina Park, near the Fred Richards Golf Course, is an open space that many of the children, parents, school staff, program directors, and apartment complex managers mentioned as a desirable location for a park with amenities. 1 just want to leave you with one final observation about tile lack of playground at Lake Edina Park. Of the 35 neighborhood parks listed on the City of Edina wcbsit.e only 10 don't have playground equipment and only 5 don't have any park amenities including playground equipment, basketball court, baseball Fields, tennis courts, hockey arena or gazebo. 'Those five neighborhood parks include Frank Tupa Park, Williams Park, Melody Lake Park, Browndale Park and Lake Edina Park. Additionally of those 5 parks without amenities the Frank Tllp£1 PATI{ houses the Old Cahill School house, Williams Park is very near Woodclale Park with multiple amenities, Melody Lake Park surrounds a lake and Brownciale park located on Nine Mile Creek. This means one of the most clense, most diverse neighborhoods in Edina with many young families and small children is the only park in the city to not have any amenities or recreation purpose. Given the information provided above do.town believes the City of Edina should include a Playground at Lake Eclina Park into the 201.3-2007 CIP tomorrow as a broader vision to provide opportunities for families from all neighborhoods to be active and healthier. KfITIE MEYER do.town Community Organizer O 612.746.6723 1 C 612.964.6850 GENERAL AQ55-�L. PRELIMINARY FOR REVIEWAL ONLY t eL TUMINOUS PATI -i DETAIL 00000000 ! -_/ 00000000u� OOOUGOODOO� r 0000 O DO, sma. 1 ED AGGE55IBLE RAMP ISO. PATHWAY NEW PAVED PATH ---- I EDINA, MINNESOTA 'I PRELIMINARY FOR REVIEWAL ONLY Iissrec — Is Attachment E F1 401 t AV, 140,'U 7404 �10 408 Ill A VE% 7 M09 g, R Ar M7 -:-.,A-Cjkjs Cw, qrl Lake EdinaP----ark Attachment F MINN old IN Mill Lake Edina Park Cornelia School ;xo - M III ST w X16 DR A W uMnru ti C - �45eFN Rp' ...... -.-.. 9REN RD E DATA vap. V+N DEDRD DR r e --Ezq,, aEDP S NOC4UlEV 9 T:Ne`-a nDT' '~ILLS RD 61 - AP C.E RD = C WEST I��>ft CN 0.0 .._RL - .E 1 G � W Legend Creek -Based Route Alternative Trail Routes' SE Alternative Trail Route Number Miles 0 0.25 0.5 0.75 1 s Alternative Trail Route is generalized to reflect conceptual trail corridor and does not depict actual trail alignment. tDY %. OD L TDYLWOOD DR - pR AVE - < 5 FULLER ST w EAKONT RD t y --w1ND ,,FM AVE a 1-Y.OP OR S -_ _SSTM ST t• ROLL�Y C y% LN y � `'EE 0.0 -- t! i . _.. $eTN 5T YJ _, � Kfy)E 3 r C SST T w JJ��j NAW NES TFP O WONNE TEP J< SaTM ST O m WH ST 1V Sm Xf9 �, Er i r� SOUTMVIEtY U•WOOptAND PD Tt STN Y ¢ w -. O.w GROVE ST -_"- ''...- „ GRp NE 5 ....-. u OGROVE ST m W1LlRROON to '+ s"Y DT a SBTX STW w -..< < w N nVx RD 5TW C .59TX SiW _ -aoTR STw.- pu a(ST� OR�a - Q.._ __ 8 y6peN ST4 G' C o sir H x is ...cTwr. � r-PODERTS RL C L WAY . .. Girp0.:50N LR $ rrr > m e) 0.D ORD ST W _._. x xf0.1tAGE DR - i t � i ' ESRD ST W _. 8 0 m - W � w a jSir w,.a c rwS ' L 7 p W ... .n w 3 < ASTM ST YJ 5 W— Q o: N t _ O _ z � _ y 5E caEE ._- GMIL tN r 9 SUSANVE ° y 11 -q a 4V,D\tNFOR 4 -. 2'-.... WY_I a. cxRREI DRQ M fVhRt.. 2 DhnPR TER t 5 MooK Da a r a"t oRD wav F'�. ._ emN 5T x'e9tX ST w n - `ERtN` I 'YICGUIRERO 'ORpe A' DL aFRRY r0. o RBERCROX .__ TOFN St W -.- -.- - _C/ ANDOVER RD 8 O 131-2 Betwo"ELN m ,, NA3LTON 0.0' `'p p„ Rh51.S�tN` 04FhpRE O .t( __ Ory - hry4ry ORO rn 4- 100 100 RO"DELI DR.. c RD ... 123 a19-20-2 N x_ -76TH STW--�-)eTlt STw- _ran. ".:RD DRQ - MINNESOTA DR i 9 — a Nine Mile Creek Regional Trail; City of Edina Creek -based Route This GIS Data is pnD ided -as Is- without w ants of any Fepresentation of accuracy, timalins.. o wmpletenass. The user acknowledges and aaepts the hmitations of the Data, including the fact that the Data is dynamic and Is in a constant state of maintenance, cIn—tian, and update. Map prepared by Three Riven part: DistNct Planning Saction - KKG 06-2010 I1J ;Is�rKj]f jrrRl r r+ N Edina East Trail Segment f Easement Required T t t Edina Prc t ' Edi. Eas _ .._ Via►. L .-.. j �a.L�."'a�_ e.a Nine Mile Creek Regional Trail: City of Edina Edina East Trail Segment ThreeRivers PARA DISTRICT This GIS Data fs provided "a5 Ii wlltgttt warranty W any Edina Promenade Trail Segment The ° ^ta�cckn.. 9. an• at -pt. the , ar romdet<nesh. g edges d eeData the dynamic ons i, the N Data, inducting the fact that the Data c dynamk and c in a — — Gallagher Drive Trail Segment rnntt-1 atate w maintenanee, e.—ctian, ..d update. Miles Map prepared by Three River. Park D trict Existing and Planned Regional Trails I PlanningSettion -KKG 0 0.075 0.15 07.2012 To: Park Board From: Susan Faus Parks and Recreation Assistant Director Date: April 9, 2013 Subject: Off Leash Area Pilot Hockey Rink Recommendation �•'��rnlilY)R�tt� 1NNFt Agenda Item #: VI.B. Action Z Discussion 0 Information ❑ Action Requested: Staff requests that the Park Board recommend a park for a seasonal pilot off leash area for dogs in a hockey rink. Park Board would then host a public hearing at the May Park Board meeting. Information I Background: At the February 12 Park Board meeting, per a resident request, Director Kattreh introduced the idea of adding an off leash area at one of the hockey rinks. Park Board requested that staff determine two locations that would be the ideal locations for this pilot. At the March 12 Park Board meeting Director Kattreh recommended two possible locations, Highlands Park and Pamela Park. After further research staff determined the neither of those suggested locations would work well with our current recreational and athletic programming. The parks listed below are not recommended for the following reasons: • Highlands Park -5200 Doncaster- Way o The rink is very close to the warming house building. Highlands Park also hosts a summer playground program. Soccer camps, soccer practices and flag football use the park. Parking is limited when the fields are being used. • Pamela Park -4303 W. 58th St. o Football, softball, soccer, summer playgrounds, Skyhawks camps all use this park. The park is very busy and parking is limited. • Arden Park -5230 Minnehaha Blvd. o Parking is an issue. The only available parking is street parking. We have a 6 -week playground program with 115 kids. With the location of the rink dogs and owners would walk directly past kids playing. • Cornelia School Park -7142 Cornelia Dr. o Dogs and owners would walk directly by our summer playground participants. We have 105 kids in the playground program and there is also baseball played during the day. In the summer 2013 the parking lot will be redone. City of Edina • 4801 W. 5011� St. • Edina, MN 55424 REPORT / RECOMMENDATION Page 2 • Normandale Park -6501 Warren Ave. So. o Parking is limited. There is day time and night time baseball. We have 75 kids a day at out- Summer ursummer playground program and they use the rinks for games. The rink is very close to the building. • Walnut Ridge -5801 Londonderry Rd. o Playground programs use the rink for games. Lacrosse has games in this neighborhood park. Parking is limited and often overflows onto the street. • Weber Parlc-41 15 Grimes Ave. So. o An extremely busy park. We have 75 Kids in the afternoon playground program, day time baseball, and other activities. Soccer and slow pitch softball teams use the park in the evening. Parking could be an issue. • Lewis Park — 7300 Cahill Rd. o The hockey rink has an asphalt base. • Creek Valley Park - 6301 Gleason Rd. o We tried to add a small dog park there a few years ago and faced opposition from residents. Great location if the residents Would approve. We would recommend this location be an option for 2014. • Countryside Parlc-6240 Tracy Ave. So. o After park improvements (including a new hockey rink) are completed in 2013 this would be a nice location for a second off leash dog area. Staff recommends Strachauer Park as the proposed location for the pilot off leash seasonal dog area. The location is easily accessible and conveniently located on the east side of Edina. The hockey rink is full sized with a grass/sand surface. We do not have any playground programs that utilize this location during the summer. Parking is available. Staff is requesting your approval for the location at Strachauer Park for the seasonal off leash area. With your recommendation we would hold a public hearing at the Pat-]< Board meeting in May. If approved by the Park Board in May, we will work with our Parks Maintenance team to add a gate and appropriate signage as soon as possible. Attachments: Strachauer Park Aerial Map 6125 r Q5 6133 ""�, : -, .�;i , i l;� •� 7� to d 6132 M' 6128 612�J• r .... pG a ,q x e .r[' _2i d a—%—"a-. 1 24� . Al t� ��"�?r��; �a �� � j�v� Vii'. `�`� i. , � •�`+ ,-I T-22) � E .� \� r/d ��;d , - �,�C° � r �� r� r ' t �3}� -t..{� t •- '� 1. J_ .' r :. m f , M5 �. :"# � ..1 -1. � , - •{ �_"�--��asd.�._.''' �',�i��'.�—��: �__.! Strachauer Park To: Park Board From: Ann Kattreh Parks and Recreation Director Date: April 9, 2013 Subject: Strategic Planning Information and Discussion Agenda Item #: VI.C. Action ❑ Discussion ❑x Information ❑ Action Requested: Discuss the Parks and Recreation Department's Mission and Vision Statements and the Request for Proposals (RFP) for a strategic planning consultant. Information / Background: At the March 1201, 2013 Park Board meeting members Cella, Deeds, Segretto and Steele volunteered to serve on a Vision and Mission Statement Committee with Ann Kattreh and Susan Faus from the Parks and Recreation Department. The first meeting of that committee will take place on Monday, April 8. We will give a brief update as to the status of our work. Attached are copies of RFPs for strategic plans from the cities of Bemidji, Brooklyn Park and Coon Rapids. Please review these proposals and consider items that would be important to include in our RFP. According to our- work plan schedule, the goal is to select a consultant in May. If an RFP is approved at the May meeting, staff will immediately begin to solicit consultants. Consultants could be interviewed the first week in June and a recommendation made to the Park Board at the June meeting. Due to the amount of the contract, it would also need City Council approval. Staff would appreciate a committee of Park Board members willing to serve as a RFP and consultant selection team. Attachments: Bemidji Request for Proposal Brooklyn Park Request for Proposal Coon Rapids Request for Proposal City of Edina - 4801 W. 50111 St. • Edina, MN 55424 CITY OF BEMIDJI Parks and Recreation Department Request for Proposals Consultant Services for the City of Bemidji Parks, Recreation and Trails System Plan Request Date: December 22, 2010 Proposal Due Date: January 19, 2011 Consultant Interviews if Necessary: January 24, 2011 Please submit proposals to: Marcia Larson, Parks and Recreation Director City of Bemidji 1351 5'h Street NW Bemidji, MN 56601 Phone: 218-333-1860 inarcia.larsoii@ci.beinidji.mn.us PURPOSE OF THE REQUEST The City is seeking professional planning services for the development of a Park, Recreation and Trails Systems Plan. This comprehensive planning document will provide a basis for decision making regarding development and redevelopment of parks, local and regional trail connections, recreational opportunities, the incorporation Active Living concepts, and finding. In 2001, the City of Bemidji completed a comprehensive analysis and plan for parks, open space, and trail systems in the City. The extensive public process was instrumental in shaping a strong and common vision for the City that included fostering the "City as a Park" concept, whereby the parks and open spaces serve as primary factors in shaping the character of the community and creating a quality and desirable place to live, work, and recreate. The result of the planning process was the adoption of the Parks, Open Space, and Trail System Plan (Park Plan) in November 2001. The importance of parks, open space, and trails to the quality of life in Bemidji was supported when the citizens passed a referendum for a %z percent sales tax for park and trail improvement. Since 2001, the City has implemented much of the Park Plan — through the redevelopment of parks, construction of trails, and general improvements in the park system. In additional the community has experienced growth and changes in both economic and demographics. The City has also adopted Fit City and Active Living Policies that have directly impacted the provision of facilities, services and recreation programs. The use of the re -developed parks and trails system has increased dramatically. Combined these factors have created additional demands (and sometimes conflicting demands) upon the Park System. Now is the optimal time to think about the direction of the park system as a whole and how it can meet current and future needs in the following areas: 1) Physical Parks System 2) Local and Regional Trail System 3) Recreation 4) Natural and Cultural Resources 5) Strategic striping and signage of transportation routes 6) Funding The parks system plan will develop goals and strategies for these areas, and ultimately provide direction for the next 20 years. It is time for the City of Bemidji to think carefully and strategically about setting system -wide priorities, budgeting and other finding strategies. The City of Bemidji seeks to enter into a contract for park system planning services for this process. A firm or team that has expertise in local and regional park system planning is desired. Scope of Services: Inventory/Analysis • Inventory and analysis of park system — identifying needs, trends, strengths, weaknesses and opportunities: o Park Facilities and locations o Local Trail Connections o Regional Trail Connections o Incorporation of Active Living Concepts o Cultural and Natural Resources Public Engagement • Planning and facilitating a series of meetings with staff, committees, elected officials and the general public • Leading creative visioning sessions to develop priorities for the park system including: o Mission of the Bemidji's Park System o Physical parks system and services o Local and regional trail connections (consider nearby destinations and development in Northern and Bemidji Township) o Prioritization for implementation of land protection, development and operational improvements o Recreational services/program priorities o Cultural and Natural Resources o Costs of improvement and long term funding strategies Plan Development • Identification of park facility condition and maintenance standards, compliance with Playground Safety Standards, Americans with Disability Act, and other recognized recreational standards. Develop a level of service that reflects the community values and the budgetary implications both for the current system and future developments. • incorporate strategic striping and signage recommendations (including mapping) for transportation routes and linkages to community destinations (provided by Headwaters Regional Development Commission via Active Living). • incorporation of input and ideas from a variety of stakeholder perspectives • Evaluate transportation routes and enhancements— with a focus on the connection between on - road bike routes and lanes, multi -use trails (pedestrians, bicycles, including users of all abilities), and federal, state, regional and local recreational lands. (City to provide base map of agency lands, parks and trails). • identify/quantify known systemwide needs [acquisition, capital, O & M] identify and evaluate current funding, and what it can generally Wild. • identify and research potential new funding strategies, sources (e.g. Community Fund, untapped grants, and legislative initiatives). • Report on the strengths, weaknesses, opportunities and threats to the finding system • Generating viable options, costs, and implementation for above priorities. Implementation -Priorities The Consultant will work closely with City Staff, Parks and Trails Commission and a Steering Committee consisting of Commission members, Active Living Partnership representatives and citizens. Plans and Philosophy Related Park Planning and Goals City of Bemidji Parks, Trails and Open Spaces Plan —2001 — will be provided by the City of Bemidji. Active Living Bemidji There is a growing movement around Active Living in the Bemidji Area. The idea is to create a culture around health and wellness by tackling a comprehensive approach to help people incorporate physical activity in to their daily lives. Updating the Parks, Trails and Open Spaces Plan is a key opportunity to incorporate health and wellness into policy for the City of Bemidji. Check out more information at www.acti velivintbemidi i.com. Key Active Living Initiatives (both current and imminent projects) • Active Living Bemidji has been working with the Greater Bemidji Area Joint Planning Board to incorporate an Active Living Vision into the Land Use and Transportation Plans. • The City of Bemidji is also considering the development of a "Complete Streets Policy". • The City of Bemidji has implemented active living concepts in the local road system and federal Transportation Enhancement Grants. • City has been increasingly active in planning programs to get people active. • Bemidji Pioneer has a new "Here's to You" which is dedicated to active living and health and wellness. • There are also a wide variety of other things going on to promote wellness. Consultant Qualifications Knowledge Areas: Park system design, trends and innovative approaches Recreation provision, trends, partnership approaches Natural and cultural resource assessment, interpretation, stewardship Parks administration trends and innovations Traditional and innovative approaches to protecting and acquiring green infrastructure Parks funding/finance issues, trends, innovations Knowledge of parks system trends and issues, local and nationwide Understanding of changing roles of parks system in today's society Skills and EXDertise Facilitation of groups Creative visioning, generation of alternative scenarios Strong communication and graphic skills Strategic planning skills Timeline: Responders should assume a November 1, 2011 deadline for the successful adoption of the Park System Master Plan by the City Council Public and Committee Meetings The below meeting outline is intended to provide the consultant with the approximate number of public and committee meetings that are envisioned. Additional meetings with city staff are not included in this outline but are expected at regular intervals throughout the development of the park systems plan. • Three Meetings with the Steering Committee • Two Combined meetings with Park and Trail Commission and City Council at Work Sessions • One Park and Trails Commission Meeting • Two Open Houses Budget Tile budget range for this project is$40,000 to $60, 000. Proposals should include estimates of reimbursable expenses. Proposal Content I. Cover letter. 2. Introduction to the firm and team including experience and qualifications of project manager and team members, and previous park planning experience and specific projects. The project list should include a project description, description o f approach that was found to be successful and status of each project. 3. Proposed Work Plan Approach - Discuss specific project tasks with a brief outline of the recommended approach(s) to be taken. The scope of consultant work necessary to achieve desired results should be identified. Specific techniques and methodologies should be including in this section. 4. Resumes of key personnel for firm/team S. Statement of qualifications 6. A statement that respondent has the ability to provide services within the designated time frame. 7. References 8. Fee Schedule - Include a fee schedule for those who would be involved with the project, lump sum amount not to exceed for the services requested and a price for reimbursable items. Note: all costs for project meetings and site visits necessary to facilitate completion of the project are to be included in the total fees and expenses listed above. Proposal evaluation Proposal evaluations may include buy shall not be limited to the following criteria: A. Quality of previous work of project personnel B. Previous park planning work related to park systems planning. C. Demonstrated effectiveness in public involvement/participation processes in park planning and design D. Positive history of designing projects within established budgets E. Expressed understanding of the project objectives and work tasks F. Qualifications of key personnel - experience, education of staff members assigned to the project G. Experience with regional park systems plans H. Ability to meet time line 1. Cost Limitations This solicitation for proposals does not commit the City of Bemidji to incur any cost in the preparation of the proposal. The City of Bemidji reserves the right to accept or reject any proposal and to negotiate with any qualified source for the services as a result of this solicitation when it is in the best interest of the City to do so. Bemidji City Council action is required for an acceptance of a proposal. Proposal Delivery and Deadline Submit (6) copies of the proposal. All proposals are to be received by 4:00 p.m., Wednesday January 19, 2011. Faxed proposals will not be accepted. Send Proposals to: Marcia Larson Parks and Recreation Director �f n..bt•- __ks r_ Public iwv�hraclllty 1351 5°i Street NW Phone: 218-333-1860 mareia.larsoiir�i.ci.bemidii.mn.us RECREATION AND PARKS 5600 85th Ave. N., Brooklyn Park, MN 55443-1825 • Phone 763-493-8333 • Fax 763-493-8253 TDD 763-493-8381 Jon Oyanagi Director, Recreation & Parks 763-493-8337 ion.oyana i c brooklvnoark.orcJ January 25, 2011 I would like to personally invite you and your firm to submit a proposal to help the City of Brooklyn Park develop a Recreation and Parks Master Plan. Please find attached a Request for Proposal (RFP) for Consulting Services. The details of your proposal are clue to the department by Friday, February 25, 2011 at 4:00 p.m. Details of the submittals are included in the RFP. We are hoping this project will provide answers to many questions. We hope this will provide a process for redevelopment of existing parks. We hope this plan examines recreation programs and projects programming needs. We hope the plan will reflect the changing demographics and how this impacts recreation and parks. We hope this plan will prescribe a funding plan that is adequate and sustainable for decades to come. Please feel free to contact me with any questions or concerns. We think we explained the scope of the project but there may be additional information that would help your proposal. In the event that this is discovered, we will send addendums to the RFP as soon as possible. Thank you for taking a moment to consider being a partner in this grand undertaking. I hope to see a proposal submitted. Sincerely, Jon Oyanagi, Director Brooklyn Park Recreation and Parks www.brooklynpark.org Request for Proposal for Consulting Services Recreation and Parks Master Plan City of Brooklyn Park The City of Brooklyn Park invites qualified park and recreation planning firms to submit a proposal, including a fee schedule, for consulting services to prepare a comprehensive recreation and parks system master plan. The Recreation and Parks Master Plan will be a practical tool to guide the operations on a daily basis as well as assist with long-term decision-making. Priorities will be detailed that will also assist with decisions when resources are limited. The document will enable the city to apply for grant funding. Above all, the Recreation and Parks Master Plan will reflect the uniqueness of Brooklyn Park now and as changes occur in the future. The plan will allow for flexibility and adaptability. The plan will incorporate the tremendous diversity of the community and shape a recreation and parks system that effectively serves all residents, businesses, and visitors of Brooklyn Park. I. Recreation and Parks Department Profile Purpose Statement: To create a sense of place and sense of community. This is accomplished by meeting the diverse recreational needs of residents by providing quality recreational programs and facilities, focusing on the following areas: • Youth Development • Health and Wellness • Safety, Security, and Crime Prevention • Bringing Community Together • Neighborhood Livability • Economic Development • Human Development • Environmental Stewardship • Cultural Enrichment Organizational Structure: The Recreation and Parks Department is comprised of two primary divisions: Recreation Services and Parks Planning and Facilities. Recreation Services is responsible for the planning and management of recreation programs and events in the following program activity areas: • Youth and Family Recreation • Teen Programs • Therapeutic recreation • Adult athletics • Adult and Senior activities • Summer Camps for Youth • Community programs • Youth Opportunities Coalition • Zanewood Recreation Center • Eidem Homestead historical site • Community Center programs and ice arenas • Senior Center programs • Customer service and registration • Public information and communications • Revenue generation • Grant management • Community group coordination Park Planning and Facilities is responsible for the planning and management of parks and facilities in the following program activity areas: • Park planning • Project coordination with Operations and Maintenance • Public use of facilities policies and procedures • Management and scheduling of Community Activity Center • Management of golf enterprise facilities • Management of Clubhouse facility and contractor • Open Space and Land Acquisition Development (OSLAD) Fund projects • Park bond plan • Grant management • Revenue generation • Community group / Parks Advisory Commission coordination Both divisions work closely together; one plans and develops the parks and facilities, the other coordinates the recreation programs and use of the facilities by the residents and user groups. The maintenance of the parks, trails, nature areas, and facilities is generally performed by the Parks Maintenance Division of the Operations and Maintenance Department. The Recreation and Parks Department works closely with Operations and Maintenance on a daily basis. In addition, parks, trails, and facility development involve a team of staff from both departments. Because of the scope of maintenance at the golf courses and the Community Activity Center, the Recreation and Parks Department does supervise the maintenance of those facilities. I1. City of Brooklyn Park Mission Statement The following mission statement of the City of Brooklyn Park should serve as a overall guide for undertaking the park master plan update: Brooklyn Pork - A thriving community inspiring pride where opportunities exist for all. Ill. Scope of Work The consulting firm must provide the following services: • Establish a clear, 20 -year vision for the Brooklyn Park parks, recreation, open space, cultural, historical, preservation, trail and bikeway systems (hereinafter referred to as "Park System") developed to meet future community needs • Establish a detailed implementation program for achieving the plan's vision including estimates of annual costs and funding sources • Establish documented capital funding priorities for improvements and acquisitions to the Park System • Establish documented programming priorities for the recreation, historical and cultural systems • Evaluate existing Park System features, amenities and services related to peer communities and accepted national standards to identify problems and potentials • Identify the Park System needs, desires and interests of the community today and 20 years from today based on anticipated demographic, economic and sociologic changes • Prescribe and incorporate a process for adapting to changing needs and interests both proactively and reactively • Identify the Park System characteristics including: setting, previous studies, population characteristics/demographics, natural features, historic sites, development controls, history of park system and demand for services (use levels) • Verify definitions and standards for the City park system including: general terms, general standards, park classifications and park facilities • Establish an inventory of City park system and school sites. Majority of requisite inventory information is available in City GIS database • Evaluate, inventory and map existing Park System features, amenities and services relative to peer communities and accepted national standards to identify significant issues, strengths, challenges, and opportunities • Incorporate individual park property maps illustrating existing features (e.g. land and water acreage, adjacent streets, park amenities, etc.), service areas and future development plans • Examine the need for and recommend policies and priorities for preserving natural features and amenities for the benefit of the community as a whole • Explore the development of guidelines for public art programs and investments • Analyze existing City documents such as the 2008 Comprehensive Plan Update for integration of relevant information • Prepare goals, objectives and implementation actions for the Park System for inclusion in the Recreation and Parks Master Plan • Solicit public input from residents, businesses and stakeholders (e.g. three school districts, North Hennepin Community College, Hennepin Technical College, Three Rivers Park District, Brooklyn Park Athletic Association, etc.) through a variety of tools including surveys, public forums, workshops and focus groups • Facilitate input from a Recreation and Parks Master Plan Citizen Task Force to assist with the Park Master Plan Update. The citizen task force shall provide input on: park needs, program needs, financing of park improvements/acquisitions, needs for additional park facilities (e.g. aquatic center, artificial turf fields, golf courses, bike trails, etc.) The citizen task force shall consist of: - One City Council Member - Two Recreation and Parks Advisory Commission Members - One Planning Commission Member - One Capital Long -Range Improvement Commission Member - One Budget Advisory Commission Member - One School District Representative frorn each district - Three Citizens (one from each district of the City) - One Business Representative - One Arts Representative - One Youth Athletics Representative • Prepare maps of existing and planned future bicycle trails and hiking trails • Identify and discuss how changes to external systems (i.e. transportation, development, etc.) will impact the Park System • The consultant is to work closely with City staff; City Council, Recreation and Parks Advisory Commission; Recreation and Parks Master Plan Citizen Task Force and various stakeholders to undertake Park Master Plan update IV. Services Provided by City The City of Brooklyn Park will provide the following: • 2008 City Comprehensive Plan and Land Use Guide Plan Map • GIS data for Park System • Parks System Condition Report • 2011 -2015 Parks and Recreation Capital Improvement Plan • Operations and Maintenance Park System Annual Update • Operations and Maintenance Trail System Annual Conditions Report • 2001 Brooklyn Park Historic Research Study • Aquatic Task Force Report, 2007 • 2001 Natural Resources Inventory Report • City-wide survey results from 2005 and 2011 • 1.998 (updated in 2003) Eidern Historical Farm Master Plan • The Brooklyns history book • A citizen task force to provide input as requested • Zoning district maps • Technical assistance and information as requested • Input and review as requested • Staff liaison -4- • Address lists and labels for mailings to Brooklyn Park property owners The City is planning to conduct a scientific survey of the residents in 2011. Many questions that would have been a part of the recreation and parks master plan survey will be captured and current. The City Recreation and Parks Department and Operations and Maintenance Department will provide primary support for the Consultant and the citizen task force. The City Communications Coordinator will be involved in coordinating public awareness for the project. The City of Brooklyn Park has several media outlets, including a web site, cable television and newsletter, among other methods that may be used to keep the public updated on the process. Because of publication deadlines, communications to the public will often need to be planned several months in advance. V. Project Budget Proposers shall strive to provide the highest level of service at a reasonable cost. Fees for services including reimbursable expenses may not exceed $80,000. While the $80,000 figure was established as the not -to - exceed amount based on dollars allocated for the project by the Brooklyn Park City Council, proposals may be less than $80,000. VI. Project Schedule The following is a general timeline that will be followed to hire a firm. Once a firm has been selected, the actual planning process schedule will be identified. Proposers shall provide a detailed work plan that addresses all major tasks and milestones to be accomplished throughout the Park Master Plan Update process. Task Timeframe Distribute consulting services RFP January 2011 Select consulting services firm March 2011 Execute contract with consulting services firm April 2011 Undertake inventory to identify, quantify and evaluate existing parks April —June and open space features, amenities and services 2011 Solicit nominations for citizen task force for appointment by July 2011 City Council Solicit public input through surveys, public forums, citizen task force, Aug. — Nov. Recreation and Parks Advisory Commission (R&PAC), etc. to identify 2011 the parks and recreation needs, desires and interests of the community Formulate prioritized recommendations for park system acquisitions, Dec. —Jan. improvements and services 2012 Provide recommendations for planned park system acquisitions, Feb. — March improvements and services 2012 Present draft Park Master Plan Update to PARC and City Council May 2012 Incorporate revisions as directed by City Council and present to July 2012 City Council It is expected that the Consultant, upon contract award, will begin work immediately in a manner consistent with the final work plan developed in cooperation with, and approved by the City. The final work plan will include detailed methods and milestones, incorporating expectations delineated in the RFP and the Scope of Work (see Section III above). Work shall be completed by August 31, 2012, which will consist of a final draft suitable for public presentation and approved by the City Council. It is expected that the Consultant will regularly meet with City staff to ensure the project is progressing in a timely manner, to keep lines of communication open, and to determine if there is anything the Consultant needs from the City. VII. Submittals Proposals need not include elaborate brochures, expensive bindings, etc.; legibility, clarity, conciseness, and completeness are essential. A maximum of 50 pages is desired. Proposals must include, at a minimum: 1. All submitted proposals must identify the name, title, business address, telephone number, and email address (if any) of the person who will represent the organization. Identify the name of the firm, legal status (i.e. corporation, partnership, sole proprietorship, etc.), and date of incorporation or commencement of business. 2. Identify your firm's number years of experience and at least three other projects completed of a similar nature. 3. List a minimum of three references who are familiar with the quality of services provided by each of the firms / individuals included for the proposed team, for this type of project. For each reference, list the person's name, address, and telephone numbers. 4. Biographical data on all individuals who will work on the project including sub - consultants. List the individuals'roles on the project, their qualifications, Minnesota State Board of Professional License Numbers, and an indication of the persons' role in projects cited in the firm's demonstrated experience. 5. Biographical data required in item 44 above on all replacement personnel. The City of Brooklyr Park reserves the right to approve any replacement personnel. 6. Discuss the key elements of your approach to the project with an emphasis on how the major tasks would be accomplished. This should include a proposed project schedule identifying how the firm would sequence identifiable elements of the project, specific milestones and meeting sequences with the citizen task force, community at large and City Council. 7. Demonstrate an understanding of the Project and develop objectives. Outline why your firm should be selected. 8. Submit a firm, "not -to -exceed" agreement on itemized total cost and fee structure based on the firm's approach to the project, which will be used with monthly billing estimates as a basis of payment with the Consultant submitting a detailed itemized invoice listing quantities chargeable for that period. A "Cost Estimate Chart" is included in the RFP. 9. Submit a firm, "not -to -exceed" consultant fee for Principal, Engineer, Plonner, Landscape Architect, Technician, and all other staff that will be used on the project with monthly -6- billing estimates as a basis of payment with the Consultant submitting a detailed itemized invoice listing quantities chargeable for that period. 10. Submit hourly rates over and above the base price that will be used with monthly billing estimates as a basis of payment with the Consultant submitting a detailed itemized invoice listing quantities chargeable for that period. 11. Submit an anticipated reimbursable "not -to -exceed" charge for travel, materials, printing costs, etc. which will be used with monthly billing estimates as a basis of payment with the Consultant submitting a detailed itemized invoice listing quantities chargeable for that period. 12. Prepare a statement of understanding and agreement that the overall charges for this project shall not exceed the specified price quote amount. The maximum allowable amount for the overall charges shall be $80,000. While the $80,000 figure was established as the not -to - exceed amount based on dollars allocated for the project by the Brooklyn Park City Council, proposals may be less than $80,000. 13. A principal member of the firm must sign the proposal (see Section !X. Statement of Non - Collusion on last page of this document). Please submit a minimum of EIGHT (8) copies of the proposals (plus one single -sided unbound co to: Jon Oyanagi, Director, Brooklyn Park Recreation and Parks, 5600 85t" Avenue North, Brooklyn Park, MN 55443. Proposal deadline is 4:00 P.M.,CDT, February 25, 2011. Proposals received later than the deadline will not be accepted. Questions regarding this proiect be submitted in writing to: Jon Oyanagi, Director, Brooklyn Park Recreation and Parks, 5600 85tr' Avenue North, Brooklyn Park, MN 55443, 763-493-8337; or email: iori.oyana i brooklynpark.org . Questions shall be submitted no later than seven days prior to the proposal submittal deadline. VIII. Consultant Selection Criteria A selection committee will review all submissions. A selection committee established by the City will invite selected firms for an interview. Below are the criteria that will be used in screening, interviewing, and selection of consulting firm. Demonstrated Related Experience (25% of Rating) 1. Successful experience in park master planning projects of a similar type, size and setting. 2. Demonstrated experience in coordination of project specifics with multiple entities. 3. Demonstrated experience in leading/facilitating public meetings. 4. Demonstrated experience to connect with the various ethnic populations similar to those residing within Brooklyn Park. 5. Timely and cost effective experience in planning document preparation. 6. Successful experience in meeting project timetables and project budgets. 7. List three references who are familiar with your firm's demonstrated experience with similar projects. 8. At least one person with the firm shall be a duly registered Professional Engineer/Architect/Landscape Architect/Planner of the discipline required for the specific portion of service on the Project, licensed under the laws with the State of Minnesota as required for each portion of the required work, have a currently valid Registration / License Number(s), and if needed, be able to sign and seal documents. -7- B. Proposed Project Approach (25% of Rating) 1. Understanding the opportunities and desired outcomes in conducting a park master plan update. 2. Understanding the needs of the City, businesses, residents and park users as it relates to the use of the City's park system and services. 3. A statement of the general approach to be taken by the consultant in undertaking this project. 4. A statement by the consultant regarding how a team approach can be developed and maintained by all parties involved in the project. C. Consultant's Fees and Costs (50% of Rating) 1. Demonstrated successful previous budget performance and experience in meeting project budgets. 2. Description of approach to budgeting and bidding, and how to avoid the "over -budget" experience. 3. Presentation of firm's best offer; firm "not to exceed" Consultant figure; hourly rate over and above base proposal for Principal, Planner, technician; and reimbursable expenses, etc. 4. Financial information on ability of Consultant to provide trained and experienced staff to accomplish work in time allotted. IX. Deliverables The Consultant is expected to deliver 30 copies of the draft master plan to the City by May 7, 2012 for presentation to the R&PAC and City Council. The Consultant will then incorporate revisions as directed and represent the final draft of the master plan to the City Council by July 17, 2012. The document should then be prepared for final submission to the City. Approval from the City Council will serve as the "go-ahead" to prepare the final deliverables. The final deliverables shall include: • 30 copies of the final park master plan should be formatted in the following manner. o Loose-leaf bound in three-ring binders o Printing to be double -sided (back to back) 0 8.5" x 11" paper except for maps, charts or diagrams that may be on folded 11" x 17" paper • Each section shall be marked by dividers a Color copies of pages including maps or photographs o Add one, single -sided copy unbound • Two CD's of the final park master plan (electronic format). The park master plan should be available in MS Word format • Presentation materials (i.e. Power Point presentation, maps, minutes, graphics, etc.) used throughout the update process to become property of the City of Brooklyn Park. The final product will become the property of the City of Brooklyn Park along with all-inclusive rights for reproduction and distribution. X. Contract Terms and Conditions The successful Consultant agrees that during the term of the Agreement entered into between the Consultant and the City: -9- A. Condition of Receipt of Proposals 1. The Request for Proposals does not obligate the City of Brooklyn Park to award any specific project. The City of Brooklyn Park reserves the right to cancel this solicitation or to change its scope if it is considered in the best interest of the City of Brooklyn Park. 2. The City of Brooklyn Park reserves the right to waive irregularities in proposal content or to request supplemental information from proposers. Fees and Negotiations The City of Brooklyn Park will conduct fee and contract execution with the recommended firm based on the draft contract. However, in the event the City is unable to reach satisfactory agreement, the City will stop negotiations and commence negotiations with other qualified applicants. If you have questions regarding submission requirements, please contact: City of Brooklyn Park —Jon Oyanagi address and phone number listed in Section VI1. Submittals, item B. No reimbursement will be made by the City of Brooklyn Park for any costs incurred prior to a formal notice to proceed should an award of contract result from this solicitation. Monthly estimates will be used as method of payment with the Consultant submitting a detailed itemized invoice listing units and quantities of tirnes, personnel, mileage, etc., chargeable for that period and applied to the unit cost of personnel, mileage, etc. Miscellaneous The successful Consultant agrees, as a condition of being awarded the Contract, to require each of its agents, officers and employees to abide by the City of Brooklyn Park's policies prohibiting sexual harassment, firearms and smoking, as well as all other reasonable work rules, safety rules or policies regulating the conduct of persons on City property at all times while performing duties pursuant to this Contract. The Contractor agrees and understands that a violation of any of these policies or rules constitutes a breach of the Contract and sufficient grounds for immediate termination of the Contract by the City. The successful Consultant further agrees that during the term of the Agreement entered into between the Consultant and the City: 1. The laws of the State of Minnesota shall govern consultant contract. 2. The Consultant will comply with all federal, state and local laws, ordinances, rules and regulations governing discrimination and will not discriminate against any applicant or employee for employment because of race, creed, national origin, or ancestry, sex, sexual orientation, marital status, age, religion, or handicap. 3. Consultant also agrees that all subcontracts entered into for the performance hereof shall include a similar provision. 4. If a Consultant refuses or fails to furnish goods or services in accordance with the requirements of the contract and within the time limits contained in the contract, the City may purchase such goods or services from other sources, adjusting fees paid to Consultant accordingly. -9- Contract Length - The contract shall be effective upon the date of acceptance by the City and the Consultant and expire upon completion of the services covered by the contract. The contract may be canceled by the City or the Consultant upon thirty (30) days written notice of such cancellation. In the event of termination of the contract, there shall be no further obligation on the part of the City to the Consultant save and except for payment of sums due and owing for expenses and work incurred by the Consultant prior to the date of termination. Rights of Use The Consultant shall agree that the City will own and have the right to use, reproduce and apply as it desires, any data, reports, analyses and materials which are collected or developed by the Consultant or anyone acting on behalf of the Consultant as a result of the contract. Indemnificotion To the fullest extent permitted by law, the Consultant shall indemnify the City, its officers, employees, agents, volunteers and others acting on the City's behalf, hold them harmless, and defend and protect them from and against any and all loss, damage, liability, claim, cost or expense (specifically including reasonable attorneys' fees and other costs and expenses of investigation and defense), of any sort, arising out of or otherwise in connection with the Consultant's performance, or the performance of any subcontractor or other person or entity for whose acts or omissions the Consultant is legally responsible, under the Contract. Notwithstanding the foregoing, the Consultant shall not be responsible for any loss, damage, liability, claim, cost or expense to the extent it is alleged and established that such loss, damage, liability, claim, cost or expense was occasioned by the negligence or willful misconduct of the City in connection with the performance of the Contract. The City shall have the right, at its own expense, to associate in the defense of any action defended by the Consultant pursuant to this provision. The Consultant's obligations under this Indemnification provision shall survive the expiration or termination of the Contract. Insurance 1. Commercial General Liability Insurance coverage for Bodily Injury, Property Damage, Personal Injury, Advertising Injury, Contractual Liability (applying to the Contract), Independent Contractors, and Products -Completed Operations liability coverage limits of at least $2,000,000 Each Occurrence. 2. Automobile Liability insurance covering liability for Bodily Injury and Property Damage arising out of ownership, maintenance, use of all owned, non -owned and hired automobiles and other motor vehicles utilized by the Consultant in connection with its performance under this Contract in the amount of at least $2,000,000 per accident. 3. Workers' Compensation insurance in compliance with all applicable statutes. Such policy shall provide Employer's Liability coverage with limits of at least $500,000 for each coverage provided thereunder. 4. Professional (or "Errors & Ornissions") Liability Insurance in the amount of at least $2,000,000 Each Claim, and, if applicable, Annual Aggregate, covering the Consultant's liability for negligent acts, errors or omissions in the performance of professional services under the Contract. 5. The Consultant's Commercial General Liability and Automobile Liability insurance policies shall include the City, its officers, employees, agents, and volunteers as Additional Insureds thereunder to the extent of liability arising out of the Consultant's acts or omissions or the acts or omissions of the Consultant's subcontractors or others acting on the Consultant's behalf. 6. Prior to commencing any performance under the Contract, the Consultant shall provide Certificates of Insurance to the City's Office of Loss Control with evidence that the insurance coverage required hereunder is in full force and effect. Such evidence of insurance shall be accompanied by copies of any Additional Insured endorsements or automatic Additional Insured policy provisions necessary to achieve compliance with the Additional Insured requirements of the Contract. All such evidence of insurance shall require that the insurer provide at least thirty (30) day written notice of cancellation. 7. The minimum liability insurance limits required hereunder may be satisfied by the limits afforded under the Consultant's primary liability insurance policy(ies) in combination with the limits afforded by an Umbrella or Excess Liability Policy (or policies). Independent Consultant It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the Consultant's as the agents, representatives or employees of the City for any purpose or in any manner whatsoever. The Consultant and its staff are to be and shall remain an independent Consultant with respect to all services performed under the contract. The Consultant represents that it has, or will secure at its own expense, all personnel required in performing services under the contract. Any and all personnel of the Consultant or other persons, while engaged in the performance of any work or services required by the Consultant under the contract shall not be considered employees of the City, and any and all claims that May arise under the Workers' Compensation Act of the State of Minnesota on behalf of said personnel or other persons while so engaged, and any and all claims whatsoever on behalf of any such person or personnel arising out of employment or alleged employment including, without limitation, claims of discrimination against the Consultant, its officers, agents, Consultants or employees shall in no way be the responsibility of the City; and the Consultant shall defend, indemnify and hold the City, its officers, agents and employees harmless from any and all such claims regardless of any determination of any pertinent tribunal, agency, board, commission or court. Such personnel or other persons shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the City, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation, Unemployment Compensation, disability, severance pay and PERA. Non -Discrimination During the performance of the contract, the Consultant will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, sexual orientation, disability, age marital status, or status with regard to public assistance. The Consultant will take affirmative action to insure that all employment practices are free of such discrimination. Such employment practices include, but are not limited to, the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Consultant agrees to post in places that are available to employees and applicants for employment, notices that set forth the provisions of this nondiscrimination clause. The notices shall inform all persons that any complaints regarding Consultant compliance with the nondiscrimination clause May be reported to the Brooklyn Park City Manager. Human Rights The Consultant agrees to comply with the Minnesota State Human Rights Act, Minnesoto Statutes, Section 363. Americans with Disabilities Act The Consultant agrees to comply with the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act of 1973 and not discriminate on the basis of disability in the admission or access to, or treatment of employment in its services, programs, or activities. The Consultant agrees to hold harmless and indemnify the City from costs, including but not limited to damages, attorney's fees, and staff time, in any action or proceeding brought alleging a violation of ADA and/or Section 504 caused by the Consultant. Sublet/Assign The contract shall not be assignable except at the written consent of the City. Sub -Consultant Payment The Consultant agrees that it must pay any sub -consultant within ten days of the prime Consultant's receipt of payment from the municipality for undisputed services provided by the sub -consultant. The Consultant agrees that it must pay interest of 1-1/2 percent per month or any part of a month to the sub -consultant on any undisputed amount not paid on time to the sub -consultant. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. Foran unpaid balance of less than $100, the prime Consultant shall pay the actual penalty due to the sub - consultant. A sub -consultant who prevails in a civil action to collect interest penalties from a prime Consultant must be awarded its costs and disbursements, including attorney's fees, incurred in bringing this action. Data Practices The Consultant will comply with all applicable provisions of the Minnesota Government Doto Practices Act, Chapter 13, of the Minnesota Statutes. Audit All books, records, documents, and accounting procedures of the Consultant, relevant to the contract, all subject to examination by the City and either the legislative or state auditor as appropriate, pursuant to Minnesota Statutes, Section 16C.05, subd. 5. Laws The Consultant will comply with all applicable local, state and Federal laws, rules and regulations in the performance of the duties of the contract. The Consultant will comply with and be governed by all laws of the State of Minnesota. -12- 1V21i*I The City and the Consultant agree to submit all claims, disputes and other matters in question between the parties arising out of or relating to the contract to mediation. The mediation shall be conducted through the Mediation Center, 1536 Hewitt Avenue, St. Paul, Minnesota. The parties hereto shall decide whether mediation shall be binding or non-binding. If the parties cannot reach agreement, the mediation shall be non-binding. In the event mediation is unsuccessful; either party May exercise its legal or equitable remedies and May commence such action prior to the expiration of the applicable statute of limitations. Termination The contract may be terminated for any reason upon giving thirty (30) days advanced written notice to the other party. The City reserves the right to cancel the contract at anytime in the event of default or violation by the Consultant of any provision of the contract. The City may take whatever action at law or in equity that may appear necessary or desirable to collect damages arising from a default or violation or to enforce performance of the contract. - 13 - XI. Statement of Non -Collusion The following statement shall be made as part of the Consultant proposal. affirm that I am the Consultant, a partner of the Consultant firm, or an officer or employee of the Consulting corporation with authority to sign on the Consultant's behalf. also affirm that the attached has been compiled independently and without collusion or agreement, or understanding with any other vendor designed to limit competition. I hereby affirm that the contents of this proposal have not been communicated by the Consultant or its agent to any person not an employee or agent of the City. Signed Print Name Title Firm Name Address City/State/Zip Code Telephone and Fax Numbers Email address - 14- BROOKLYN PARK RECREATION & PARKS MASTER PLAN COST ESTIMATE PersonneiWo7rs TASK Imentor\ and Assc, Eva]UrIti011 Needs Assessment System Analysis Draft Recreation and Parks Master Plan Final Recreation and Parks Master Plan (feel free to offer more detailed breakdown) Total Hours HourlyRates Labor Costs Expenses, Mileage Printing Total Labor Costs Total Expenses I i 141 5: ItoMnsan Uric c COON Cn:m ht\ 76 SIV ,6491 IDS Tel -(0-.? 5.2N.O r,� iGi-7{,�.GJ91 wownmpidsnui g,n 1 I n nesom December 1, 2011 Jason L. Amberg Brauer and Associates, Ltd. 10417 Excelsior Boulevard, Suite 1 Hopkins, MN 55343 Subject: City of Coon Rapids Parks, Open Space, and Trail System Plan Update Request for Proposal Dear Mr. Amberg: Congratulations! Based upon City staff review of your firm's Statement of Qualifications, you have been selected to submit a formal proposal for our project. As mentioned earlier in the Statement of Qualifications request letter, the City plans to update our 2001 Parks, Open Space, and Trail System Plan in conjunction with the City's strategic planning process to be conducted daring 2012. "The three firms being considered further include: • Brauer & Associates. Ltd. • LHB, Inc. • SRP Consulting Group, Inc. The City has prepared a three page Scope of Work description for the Coon Rapids Park System Plan Update. This Scope of Work should form the basis for your proposal. Also, we are sending you the list of Project Issues previously included with the Statement of Qualification letter. The proposal should be a detailed project approach expanding upon your earlier preliminary project approach. Each firm, as part of your Statement of Qualification submittal, provided a 4-6 page project approach. We would now ask that you submit a more detailed proposal describing how your firm would complete the Coon Rapids Park System, Open Space, and Trail System Master Plan Update using the Scope of Work and Project Issues list outlined as guides. We would ask that you provide a more detailed work plan describing how you would address each of the plan components. For the formal proposal we ask that each firm provide the following information: • Detailed work plan describing your scope of work (limited to 10 pages) • Project organizational chart showing each team members role in the project • Schedule for project completion illustrating time requirements for each task • A detailed tcc budget showing your proposed fees to complete the Park System Plan Update Request for Proposal December 1, 2011 Page 2 'The City has scheduled a pre -proposal meeting for Monday, December 12, 2011 at 10:00 a.m. in the City's Conference Room # 1. At that time City staff will provide a brief project overview and be available to answer any questions the consulting firms may have. The Scope of Work document contains a proposed timetable schedule for activities relating to the Park System Master Plan Update. Please note that this scheduled has been modified slightly from the earlier schedule contained in the Statement of Qualifications letter. We have now extended the selection date by approximately 30 days and allowed the entire month of January for the selection and interview process. The City would like the final project completed by October 1, 2012 so that the Park System Master Plan could serve as the basis for the City's park referendum planned for spring of 2013. We look forward to receiving your formal proposal with the elements as requested. If you have any further questions prior to the pre -proposal meeting, I would be happy to answer them. Thank you in advance for your interest in our project. Sincerely, f tev i D. Gatlin Public Services Director SDG:car Enclosure CITY OF COON RAPIDS 2012 PARKS, OPEN SPACE, AND TRAIL SYSTEM PLAN UPDATE PROJECT OBJECTIVES/ISSUES Review and update current city wide park classification system. 2. Review and update inventory database of city park facilities used for maintenance planning, asset management and long range rehabilitation scheduling. 3. Determine the impact of future population demographic changes on public park and recreation needs and demands. 4. Outline in a comprehensive fashion current priority redevelopment and public liability issues involving park recreation facilities. _S. Develop updated graphic and written inventory of all public and private recreational lands in the city (useful in identifying facility sharing opportunities and facility duplication). 6. Provide an opportunity for direct public participation in setting the future course of park and outdoor recreation planning in Coon Rapids and coordinating this activity with city wide strategic planning process to be conducted in 2012. 7. Provide a vehicle for coordinating future parks and recreation planning between the city and other recreation suppliers including local, state, county, and other municipal agencies. 8. Review effectiveness of all recreational services being provided by local groups, associations, schools, and governmental agencies. 9. Identify and analyze broad spectrum of issues facing the park and recreation system in the areas of acquisition, development, redevelopment, trails, maintenance, urban forestry, programming, natural resources management, intergovernmental relations and finance. 10. Provide national perspective on trends in park and recreation facilities. Il. Establish uniform standards for each park classification unit including desired development levels, facility types and programming objectives. I Upgrade existing system plan to reflect current and future outdoor recreation needs and current principles and practices of park planning/landscape architecture. 13. Detennine current and future projected redevelopment and rehabilitatioii/maintenance needs on a system wide basis; prioritizes projects based on highest need and quality assessment. 14. Update comprehensive trail system and network plan, identifying long range opportunities to interface and coordinate trail links between city, county, state and regional systems. 15. Develop a systematic plan for prioritizing future trails development. 16. Develop uniform design standards for park support facilities focused on establishing an identity and uniformity for the city park and recreation system. 17. Develop a comprehensive long range capital improvements plan, identifying specific capital investment needs and estimated costs in the areas of acquisition, development, redevelopment, equipment resources and natural resources management/landscaping. 18. Identify and discuss all viable mechanisms for long term financing of development and redevelopment of system infrastructure including traditional finding sources and state -of - the art entrepreneurial sources. 19. Determine economic value of parks/trails relating to neighborhood preservation and reinvestment. 20. Incorporate sustainability practices in future parkhrail improvements. 21. Review current organizational structure and possible future changes in city park/recreation staffing. 22. Review sector concept as possible means of providing park/recreation services to Coon Rapids neighborhoods. 23. Provide assessment of area served and cost of service for each park/recreation facility 24. Establish performance standards for park/recreation programs and services. 25. Incorporate technology opportunities in park/recreation facilities and services. 26. Complete natural resource inventory for urban forest, prairie areas, and water bodies. COON RAPIDS PAR1t SYSTI?M PLAN UPDA'T'E SCOPE OF WORK The consultant in conjunction with the City will undertake the following tasks in the update of the City of Coon Rapids Park and Recreation System Plan. A. Plan Components 1. Summary Report a. Update the summary report to reflect plan revisions b. Supplement the updated narrative Nvith appropriate maps, plans, and photographs as required 2. Planning Framework a. Update the planning framework to incorporate current stakeholder involvement process b. Incorporate the 2010 Park and Master Plan update questionnaire Needs Assessment a. Update demographic information to reflect age, ethnicity and other changes to the City's population b. Conduct focus group meetings with stakeholders as required c. Coordinate with strategic plan and community wide survey process d. Conduct meetings as necessary with athletic associations, community education groups, senior representatives, etc. c. Review regional, state wide and national trends f. Update general existing conditions assessments of park and recreation facilities g. Update goals and objectives and policy statements as required h. Review mission statement and modify as needed including guiding principles i. Review various commission roles and update as necessary j. Review park regulations and modify as necessary 4. Parks/Open Space System Plan a. Review system framework and update as required b. Review system planning guidelines and update as necessary c. Review park classification guidelines by functional class d. Review concept of dividing City into park sectors to provide comparable park facilities within each sector Park and Open Space Legend a. Incorporate new aerial photographs into description of each park. b. Update park system legend description to reflect system improvements including: Coon Rapids Park System Plan Update Page 1 1) Park improvements 2) Bunker Hills Golf Course 3) Coon Rapids Ice Center 4) Community/Senior Center 5) Regional Parks 6) School sites 7) Outdoor hockey and skating areas 8) Open space protection 9) Athletic facilities capacity and user needs 10) Water based recreation facility 11) Support facilities • Signage • Parking lots • Restrooms/shelters 12) Off -leash dog parks Trail System Plan a. Review trail classification guidelines b. Update system plan to reflect system improvements c. Develop prioritization system for future trail improvements e. Revicw need for additional trail facilities of other types including: 1) On -street bikeways 2) Cross country ski trails 3) BMX facilities 4) Trail system signage Ecological Restoration Plan a. Review current ecological restoration plan and update as necessary to cover items including: 1) Prairies 2) Wetlands 3) Forests 4) Creeks, ponds, and lakes b. Update education plan as needed Recreational Program a. Review and update recreational services provider network b. Review and update games, fields and usage matrix to insure adequate service c. Update and review City role in providing recreation services 9. Operations and Maintenance Plan a. Review roles and responsibilities matrix for system maintenance b. Review list of routine functions to insure proper levels of maintenance c. Review maintenance level guidelines for the following items: Coon Rapids Park System Plan Update Page 2 I ) Turf 2) Outdoor athletic fields 3) Trails 4) Operations and maintenance 5) Chemicals 6) Signage 10. Implementation Plan a. Update and develop new implementation plan including: 1) Level of service for various park types 2) Cost projections for recommended improvements 3) 5 and 10 year capital improvement program 4) Criteria for prioritizing park open space and trail system projects b. Strategy for implementing system plan 1) Potential funding sources 2) Schedule B. 'Timetable • Request for proposals issued December 1, 2011 • Pre -proposal conference December 12, 2011 • Proposals due December 30, 2011 • Interviews / selection process January 2-27, 2012 • Recommendation to City Council February 1, 2012 • City Council selects consultant February 7, 2012 • Notice to Proceed February 8, 2012 • Draft system plan complete August 1, 2012 • Final master plan approval October 1, 2012 Coon Rapids Park System Plan Update Page 3 To: Park Board From: Ann Kattreh Parks and Recreation Director Date: April 9, 2013 Subject: Mission Statement Action Requested: Agenda Item #: VI.D. Action Discussion ❑ Information ❑ Consider approval of the revised Parks and Recreation Department mission statement. Also consider topics for questions for the 2013 City of Edina Quality of Life Survey. Information / Background: At the March 12 Park Board meeting a committee was formed to review the current mission and vision statements and propose a new mission statement. Members Cella, Deeds, Segreto and Steel served on this committee. The committee drafted the following mission statement: We create parks, programs and facilities to foster a healthy, inclusive community. We accomplish this through creative leadership, collaborations, environmentally sustainable practices and the responsible use of available resources. The committee also discussed adding some questions to the 2013 version of the Quality of Life Survey. This survey was most recently completed in 2011 and is scheduled to be re -done in the end of April/early May timeframe. I hope that we'll be able to add up to 5 questions to the survey relating to our strategic planning process. Please consider topics for questions. This will be a topic of discussion at this meeting. Question topics will need to be submitted this week. We do not need to write the questions, just state what we hope to find out from asking the question. Decision Resources will write the questions to elicit the best response. City of Edina • 4801 W. 5001 St. - Edina, MN 55424 MINUTES OF THE REGULAR MEETING OF THE VETERANS MEMORIAL COMMITTEE HELD AT CITY HALL February 15, 2013 7:30 AM 1. CALL TO ORDER In the absence of Chairman Goergen, Member Reed called the meeting to order at 7:35 a.m. IL ROLLCALL Answering roll call were Members Benson, Cardarelle, Kieffer, Lonsbury, Reed and Schwartz Staff in attendance: Kristin Aarsvold, Edina Parks and Recreation Department, Recreation Supervisor Ill. APPROVAL OF MEETING AGENDA Motion by Member Cardarelle and seconded by Member Benson to approve the meeting agenda, as presented. Ayes: all members, Motion carried. IV. ADOPTION OF CONSENT AGENDA. Motion by Member Schwartz and seconded by Member Cardarelle to approve the Consent Agenda as follows: A. Approval of the January 18, 2013 Veterans Memorial Committee Meeting Minutes. Ayes: all members. Motion carried. V. COMMUNITY COMMENT There were no members of the general public present at the meeting. Vl. STANDING COMMITTEE REPORT A. Fundraising Report February 14, 2013 email from Richard Olson read by Kristin Aarsvold "Over the past month 1 have sent out e-mails to a number of people identified by General Schulstad. I received a few e-mails that said it was a great project but they could not participate. I have one person who is away from town and we will connect when he gets back, and I have had 3 visits. I have heard their perspectives on the project and in one visit received a commitment of $1000 and possible help with the granite base. In addition, Marshall Schwartz provided me a contact —1 sent an e-mail introducing myself and asking for a visit. 1 have not heard from the resident at this time. Mayor Hovland is trying to get an appointment with the Sit family to discuss their participation. On January 29th I met with 4 community leaders and discussed the project. Again I received interesting feedback on the Memorial and acknowledged their concerns and received another $1000 commitment. 1 have visited with Rep. Erhardt and Sen. Franzen about the bonding bill. As you know they have included a bill in the amount of $250,000 to support the project. The chances of the bonding bill being passed and Edina receiving $250, 000 is remote, but ... we need to explore all avenues. I have also visited with Scott Neal the City Manager about the commitment of the City. He continues to be a great supporter of the project within City Hall. Jennifer Bennerotte will be visiting with the Rotary about providing the funds now (originally it was $20, 000 over 3 years), and not in the future. The meeting will be held on February 21't. The one comment 1 have heard is "how invested is the Committee in the project?" Without knowing exactly the amount the committee has contributed I cannot answer that question. I would suggest that each of the members think about making a gift commitment of at least $1000 to the Edina Community Foundation. Therefore, when we talk to potential donors we can say the Committee is 100% invested in the project beyond their time. Plus, this money would help the Committee get the plans finalized ($33, 000 is needed). Therefore, one of the issues the Committee needs to explore is scaling the project back if the project cannot garner more support. 1 am sorry I cannot be at the meeting but should you want to discuss this e-mail or provide me some names to contact I would love to hear from you." In response to the email, members concluded that their investment in the project should not be an issue. All members are offering their time in-kind as well as contacting potential in-kind donors and potential supporters of the memorial. Member Lonsbury made the suggestion to contact the architect to see if he would do in- kind work for the committee. Member Schwartz suggested all members come up with a list of potential donors and bring names and contacts to the next meeting, including any potential businesses for in- kind donations. Members weighed in on taking a fresh approach to the project. Members discussed having the next meeting in March focused on planning and strategy. Proposed agenda items included: 1. Status Report A. Account balance at Edina Community Foundation B. Fundraising Contacts C. Architect Contract as it relates to gathering in-kind donations 2. The likelihood of completing project as proposed or what is the alternate plan if funding cannot be secured, 3. Potential in-kind donors including architects, landscape architects, construction companies ....etc. 4. Timeline (marketing, in-kind donations, etc) VII. REPORTS/RECOMMENDATIONS A. Marketing Efforts Member Lonsbury suggested priorities for the fundraising/marketing efforts be - 1 . e:1. Mailing to veterans because theoretically veterans will give more. Member Reed was opposed to mailing to houses valued over $500,000. 2. Utility Bill Stuffer because it hits everyone in the City. Members responded that it is the best return on investment. 3. Posters because they give us visibility. Members Lonsbury noted the connecting to where to donate must be clear. All members were in favor of posters. Member Lonsbury recommended that press releases and other publicity must be newsworthy. Costs associated with fundraising were discussed. No motion was made on allocating funds for marketing efforts. Kristin will talk with the Edina Community Foundation as well as Jennifer Bennerotte regarding the best "page" for donors to land on when they want to make an online donation and report at the next meeting. Member Schwartz and other members commented on the mock-up at Utley Park created by Member Kojetin as a nice addition to bringing awareness to the memorial. Vll. STANDING COMMITTEE REPORTS A. MARKETING/COMMUNITY RELATIONS Member Schwartz stated that three copies of his book are now at the Edina Library and a third will be at Southdale Library in the coming weeks. He reported he has sold 12 books, 7 to a veteran who has been using them for fundraising. Member Schwartz will be doing a presentation at 7500 York this spring as well as at the Historical Society. He continues to give presentations at Edina Schools along with Member Cardarelle. B. RESEARCH (KIAS) No report C. DESIGN/ARCHITECTURE No report. IX. ADJOURNMENT Meeting adjourned at 8:35 a.m.