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HomeMy WebLinkAbout2013-06-11 Park Board PacketAGENDA CITY OF EDINA, MINNESOTA PARK BOARD MEETING CITY COUNCIL CHAMBERS Tuesday, June 11, 2013 7:00 P.M. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MEETING AGENDA IV. ADOPTION OF CONSENT AGENDA A. Approval of Minutes — Regular meeting on Tuesday, May 14, 2013 V. COMMUNITY COMMENT During "Community Comment, " the Park Board will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board Members to respond to their comments tonight. Instead, the Board might refer the matter to staff for consideration at a future meeting. VI. REPORTS/RECOMMENDATIONS A. Living Streets Update B. Braemar Arena Priority Use Policy C. Human Services Task Force Volunteer D. Grandview CAT Volunteer VII. CORRESPONDENCE AND PETITIONS A. Council Updates VIII. CHAIR AND BOARD MEMBER COMMENTS IX. STAFF COMMENTS X. ADJOURNMENT The city of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something, please call 952-927-8861 72 hours in advance of the meeting. MINUTES OF THE REGULAR MEETING OF THE EDINA PARK BOARD HELD AT CITY HALL May 14, 2013 7:00 PM I. CALL TO ORDER Chair Steel called the meeting to order at 7:04 p.m. 11. ROLL CALL Answering roll call were Members Deeds, Gieseke, Hulbert, Jacobson, Jones, Dan Peterson, Steel, O'Leary. Member Almog arrived at 7:13 p.m. Member Cella arrived at 7:42 p.m. III. APPROVAL OF MEETING AGENDA Member Hulbert made a motion, seconded by Member Gieseke, approving the meeting agenda. Ayes: Members Deeds, Gieseke, Hulbert, Jacobson, Jones, Dan Peterson, Steel Motion Carried. IV, ADOPTION OF CONSENT AGENDA Member Deeds made a motion, seconded by Member Hulbert, approving the consent agenda as follows: W.A. Approval of Minutes — Regular Park Board Meeting of Tuesday, April 9, 2013 Ayes: Members Deeds, Gieseke, Hulbert, Jacobson, Jones, Dan Peterson, Steel Motion Carried. V. COMMUNITY COMMENT None. VI. REPORTS/RECOMMENDATIONS VI.A. Off -Leash Area Pilot Hockey Rink Recommendation and Public Hearing Ms. Faus reviewed that at the February 12, 2013 Park Board meeting residents requested adding an off -leash area at one of the hockey rinks. The Park Board requested that staff determine two locations that would be ideal for this pilot. At the March 12, 2013 Park Board meeting staff recommended two possible locations, Highlands Park and Pamela Park. After further research, it was determined neither of the suggested locations would work well with the city's current recreational programming. It was especially important to serve the residents on the east side of Edina. Ms. Faus stated at the April 9, 2013 Park Board meeting staff recommended Strachauer Park as the location of the pilot off -leash seasonal dog area. After further review, it was determined that the location is good based on several factors: it is easily accessible and conveniently located on the east side of Edina; the hockey rink is full sized with a grass/sand surface, as opposed to an asphalt surface, the Parks & Recreation Department does not have any Playground Programs that utilize this location during the spring or summer, and there is adequate parking and neighborhood access. Adequate parking and safety were also an important criterion. Ms. Faus reported that Highlands rink is used for a lot of summertime activities, and kids and dog owners would be in a direct path with each other, based upon the location of the warming house. Also, at Pamela Park there is a lot of activity on the fields, and parking is limited. At Cornelia School Park, the rinks are used for summer Playground Programs, and the parking lot will be renovated this summer. She noted that the Arden Park rink is utilized for Playground Programs, and parking is limited. Ms. Faus continued that Normandale Park is utilized for summer programs, parking is limited, and there is close proximity of the warming house. All of these issues are present with Walnut Ridge Park, which also has no parking. At Weber Park, Playground Programs use the rink, and it is a heavily used park. Lewis Park was also considered, but the hockey rink is asphalt -based. Strachauer Park was ultimately chosen because it is easily accessible and located on the east side of Edina. There is no recreational programming during spring and summer, and it has an adequate -sized rink to accommodate owners and dogs. Also, there is adequate parking and easy neighborhood access. Ms. Faus stated that logistics -wise, dogs must be licensed and owners will be required to purchase an off -leash area permit. Additionally, all dogs must wear the collars while in the dog park. Signage will clearly state rules and regulations and will also state etiquette. The city will install a gate to enclose the hockey rink. One option is a wooden gate; another option is black vinyl fencing, both of which are easily removed at the end of the season. The city will provide dog waste bags as a courtesy to owners. Ms. Faus then presented an overhead of Strachauer Park, demonstrating where the dogs and dog owners will enter and exit the off -leash area. She noted that park users can walk through to the dog park without walking by the playground area. She then displayed a photo of the signs in use at Van Valkenburg as comparison of the signage provided at the other off -leash area in the city. Ms. Faus noted that she spoke with Tim Hunter, who recommended the same rules be followed with the new off -leash park. She then displayed the user etiquette signage. Member Deeds commented that 6 a.m. to 10 p.m. seemed to be too early and too late, given the park's close proximity to residents. Ms. Faus responded that adjusting the hours would be something to consider, perhaps opening later in the morning and closing earlier in the evening. Chair Steel noted that 6 a.m. to 10 p.m. are the same hours in the other off -leash area, and she does not see anyone in the park very early in the morning or that late in the evening. Member Gieseke suggested that 7 a.m. to 9 p.m. would be more suitable hours. He asked whether park users would pay one permit fee for both parks. Ms. Faus responded yes, both places would be covered by the permit. Member Dan Peterson inquired about the dog waste bags at Van Valkenburg. Ms. Faus reported that dog owners oftentimes bring additional bags, which are then hung on the fence. She said the city has containers that can be used. She noted it is a good idea to encourage users to bring additional bags, and it would look neater to have a storage container. Member Gieseke suggested the policy should be the same at both parks. Member Dan Peterson asked about enforcement of dog waste clean-up. Ms. Faus stated it is the responsibility of dog owners to clean up after their pets. She hopes to find community members to work together to enforce those rules. Chair Steel asked about the best practices for dog owners and whether they are enforceable. She stated one situation would be a person with a dog -walking business who might bring several dogs to the park at one time. Ms. Faus noted that all enforcement falls under the Animal Control Department (Tim Hunter). Rules of etiquette are challenging to enforce, but the city should be hearing and addressing those concerns. Chair Steel stated there should be a way to register those complaints. 2 Member Jacobson stated it should say that people should pay attention to their dog the whole time, and inquired about cell phone usage rules. Ms. Faus stated the signage can be created to reflect any Park Board suggestions. It was noted that Van Valkenburg Park was the first dog park, and the city is hoping to improve the system with the addition of the new dog park. Member Deeds inquired how many residents received the letter notifying them of the proposed dog park. Ms. Faus responded the letter was sent to 472 homes, which was a 1,000 -feet radius of the park. Member Jones stated there are certain city ordinances about dogs, one of which is they are required to carry two bags with them. She suggested the signage should also educate owners about that rule. The city should not need to provide bags at the park; a trash receptacle, however, should be provided. Ms. Faus stated several trash cans would be provided. Member Jones stated that dogs jump and some can jump pretty high. She asked about the height of the proposed fence. Member Hulbert noted that it is 3 % feet high. Member Jones asked about dogs that might get excited and easily jump over the edge and into the playground area. Ms. Faus stated that dog owners really need to stay close to their dogs, and that can be added to the signage as well. She noted that this will be a pilot, so issues will be addressed as they arise. If that is an ongoing issue, appropriate action will be taken to deal with it. Member Jones asked how to assess whether this park is successful. Ms. Faus stated success is gauged by usage of the park, finding out whether neighbors are walking their dogs to the park and using it. City staff will have to be mindful whether owners are picking up after their animals. If not many people are utilizing the off -leash dog area, perhaps it is not needed or should be located somewhere else. Member Jones asked staff to develop some type of objective measurement to determine how it is affecting parking, how much feces are being left, how many holes are dug into the hockey ground, how many complaints are being registered. At the end of the season, staff can then report back to the board. Ms. Faus responded that is a great suggestion. Park maintenance staff is there and often receive information from users. Neighborhood meetings might also be helpful. Member Jones asked what staff member is responsible for overseeing this pilot. Ms. Faus stated she is responsible, though in the past it has been Animal Control. Member Jones asked whether the park area is mowed in the summer. Ms. Faus stated the area is sand - based and does not need regular mowing; if it needs to be mowed, it will be. Ms. Kattreh stated she does not believe there is a need. Member Peterson asked where the support is coming from for the off -leash dog park. Ms. Faus responded that Ms. Kattreh received several emails expressing support for additional off -leash areas. Member Jones also noted that when she visited Strachauer Park, two residents stated their support for an off -leash park. Member Peterson stated there was some thought for a separate area for smaller dogs. Ms. Faus stated this would be all dogs together. It is challenging to enforce a way to separate dogs, but staff trusts that dog owners will be mindful. Member Deeds asked whether the Parks and Recreation staff is alerted about complaints to the Police Department and encouraged coordination between the two. Ms. Faus stated right now the communication is not coordinated, but staff will work on that. Member Jones asked which department receives funding generated by the off -leash area permits. Ms. Faus stated the funds go to the Police Department. Member Jones asked for a report on the cost of the project, specifically staff time and maintenance, so the Park Board can review it at the end of the year. She also suggested determining whether a percentage of the off -leash permit fee can be allocated to the Parks and Recreation budget. Winnie Martin, 6012 Ewing Ave. So., expressed support for the dog park and also for the proposed park hours of 7 a.m. - 9 p.m. and added to keep in mind there are hockey players there during the winter until 10 or 11:00 p.m. and are sometimes louder. She noted there are two separate fees: a license fee for the pet and an off -leash fee. Ms. Martin continued that there are a number of residents using the park currently, and the park is heavily used by owners of non -licensed dogs who do not take care of the park. She believes this off -leash area will keep the park in better shape, as it will be populated by people following the regulations, and it will provide more of a neighborhood atmosphere. There are 10 to 12 residents there regularly who pick up dog feces and clean up the park. Ms. Martin stated there is a higher area of chain link that does go around the rink, to catch hockey pucks. She also noted that currently the city's license renewal information clearly states all dogs should clearly be under voice control and not jumping. Ms. Martin thanked the Board for considering the proposal. Member Jones stated the resident raised a good point about Animal Control. She would like in the very beginning to have frequent visits by Animal Control to check for off -leash area tags and licenses. Just the presence of Animal Control would improve and help it get off to a good start. Chair Steel commented she does not want the fees to go into the Parks budget. She expressed that 100 percent of the fees should be allocated towards the cost of items at the off -leash park or for enforcement. She is not sure they are getting their money's use in terms of enforcement. Member Hulbert stated the park would be too close to homes. This came up two or three years ago at Creek Valley School Park. He expressed support for alternative uses for existing spaces, but those rinks get use in the summer. Member Hulbert stated that he coached youth soccer for years, and practices were held there. People also play cricket and football in there, and it is way too close to children and the jungle gym area. The field for soccer is used for young soccer players every weekend; the parking lot is small. He noted that he has been bitten twice by a dog, and that cannot be planned for. Member Hulbert asked about a prior proposal in partnership with the City of Minneapolis. Ms. Kattreh stated another discussion was held with the cities of St. Louis Park and Minneapolis, and it sounded like Minneapolis was getting close to putting the property up for sale. She recently spoke with City Manager Scott Neal about this, and he is going to seek out information. Member Hulbert stated the Golf Dome gets used five months out of the year and asked whether staff has considered clearing out under the woods. Ms. Kattreh confirmed that does not get used in the summer time. Member Hulbert encouraged staff to look at an alternative site at 40th and France. Member Deeds stated this is a close -call decision, as Strachauer Park is a small space. However, he is willing to support a one-year experiment, on the condition that this is an experiment. If the data is gathered and it does not work, the off -leash area should go away. S Member Dan Peterson stated a better location would be a better idea. He would be happy to give it one-year trial basis, with data collected during the year. Member Jones stated support for an objective method of tracking the success of the off -leash park, with particular focus on whether it works well in the neighborhood. Member Jacobson stated she is pessimistic, and would prefer the idea of using the Golf Dome area in the summer, which would represent great dual usage. Member Dan Peterson made a motion, seconded by Member Deeds, to approve the Strachauer Park hockey rink as the Off -Leash Area Pilot Recommendation for one year, for dogs of all sizes, with the understanding that data will be collected during the one year to determine the park's success. Ayes: Members Deeds, Gieseke, Jacobson, Jones, Dan Peterson, Steel. Nay: Hulbert. Motion Carried. VI.B. Parks and Recreation Department Mission Statement Chair Steel made a motion, seconded by Member Dan Peterson, to remove the Mission Statement from the table, as it was tabled at the February Park Board meeting. Ayes: Members Deeds, Gieseke, Hulbert, Jacobson, Jones, Dan Peterson, Steel Motion Carried. Member Jones thanked the working group for its efforts and asked that the members discuss some of the other recommendations for change. Member Hulbert stated a preference for the phrase "parks, facilities and programs," as it seems like a logical progression. Member Jones expressed support for the phrase "creative leadership" rather than "creative management" because it is not the mission of the Board to manage and therefore prefers "leadership" as originally proposed because it fits a little bit more with what they do. She suggested if they are looking for a different word to consider maybe "strategic direction" or "creative direction" or "strategic leadership" instead of "creative management". She added she is not really certain that they accomplish this through "creative leadership" she is just not sure that is part of their mission. Member Deeds asked the board to consider what is being communicated to the staff. He expressed preference for the term "creative" because it says, to some degree, we should look beyond whatever the traditional is. "Innovative" is another option, but he prefers "creative". Member Deeds added that, overall, he likes the language, with or without the changes, and stated it should help guide the board's decision-making process and accomplish goals. Chair Steel expressed support for the word "creative" because the board should be thinking "outside the box" for solutions. Member Deeds stated this does require creative process because Edina is a fully built -out city. He encouraged keeping "creative" in the mission statement. Member Jacobson agreed with using "leadership" rather than "management". Chair Steel clarified there seemed to be consensus on the change "parks, facilities and programs". Member Deeds made a motion, seconded by Member Jones, to approve the Parks and Recreation Department Mission Statement as follows: "We create parks, facilities and programs to foster a healthy, inclusive community. We accomplish this through creative leadership, collaborations, environmentally sustainable practices, and the responsible use of available resources". Member Gieseke noted that he likes the phrase either way, but there is a nice alliteration between "parks, programs" and "facilities and fostering". Chair Steel called for the vote on the motion as stated. Ayes: Members Cella, Deeds, Gieseke, Hulbert, Jacobson, Jones, Dan Peterson, Steel Motion Carried. VIL CORRESPONDENCE AND PETITIONS VILA. Council Updates Ms. Kattreh asked for any questions on Council updates included in the packet. Member Deeds inquired about the Sports Dome, and Ms. Kattreh noted she will talk about that in staff comments. VILB. Veteran's Memorial Committee, March 15, 2013 Minutes No comments made. VIII. CHAIR AND BOARD MEMBER COMMENTS Chair Steel stated the subcommittee on strategic planning will continue to meet. She and Member Cella did some brainstorming this past month, and they will continue to meet with Members Deeds and Hulbert and bring something forward soon. Member Deeds noted this season points out the desperate need for playing fields around Edina for baseball, soccer, lacrosse, and rugby. Because they are playing on weak grass fields, they will be lucky to get half a season in. The season opened on May 12th. He stated good quality turf fields are needed or the fields will just be torn up. He noted that in other cities with better fields, they are getting in longer seasons, so this could be a long-term problem for Edina. Member Peterson stated water is becoming an increasingly interesting problem. He recalled a tour with the Freshwater Society at the end of Lake Minnetonka about two years ago. He pointed out an excellent report on Minnesota's groundwater and whether current use is really sustainable is available at freshwater.org. Member Peterson noted that increasingly the City of Edina will have questions about water, and the Park Board will play a role in that. Member Jones asked whether Chair Steel had been told a Park Board representative for Grandview Square is needed. Chair Steel noted that she received an email, and it stated those who served previously are encouraged to serve. Ms. Kattreh confirmed that a representative will be needed. Member Jones reported that the Grandview Square plan includes a structure that is a city -community building, and other public space is also in the plan. She would like to ask the City Council what role they would like the Park Board to play in helping define what that space would look like or if they would like it to be put in the Park Board's strategic plan process. Member Jones noted that the mission 6 of the next advisory group does not include defining the public piece, so that does become closer to the mission of the Park Board. Ms. Kattreh stated she will get more feedback from the Council, though her current understanding is that a Park Board member will be on the advisory committee. IX. STAFF COMMENTS Ms. Kattreh noted Donna Tilsner moved to the Senior Center on May 1, and a new Recreation Supervisor, Eric Boettcher, was hired from the City of Roseville. Mr. Boettcher will begin on May 20 and will specialize in athletics as well as some other programming. Ms. Kattreh noted that his background and experience will match well with Edina's athletic needs. Ms. Kattreh reported the Golf Dome construction officially started today, and the accessory building and old driving deck will soon be torn down. The community garden opening is next Monday, May 20, at 6:30 p.m. The Edina Aquatic Center is opening on June 8, and the golf courses and all athletic fields are finally open. Ms. Kattreh noted that the park maintenance team is working really hard, as the weather has put them about a month behind on everything. The Centennial Lakes farmers market will run June 13 through end of September, from 3 — 7 p.m. Finally, Ms. Kattreh noted that she will be making a report in June regarding the athletic field recommendation. X. ADJOURNMENT Chair Steel made a motion, seconded by Member Deeds, to adjourn the meeting at 8:00 pm. Ayes: Members Cella, Deeds, Gieseke, Hulbert, Jacobson, Jones, Dan Peterson, Steel Motion Carried Meeting adjourned at 8:00 p.m. To: Park Board From: Ann Kattreh Date: June 11, 2013 Subject: Living Streets Update Agenda Item #: VLA. Action ❑ Discussion ❑ Information Action Requested: A Living Streets update will be provided by Karen Kurt, Assistant City Manager. Information / Background: Please see the attached Living Streets policy. f City of Edina • 4801 W. 50th St. • Edina, MN 55424 Living Streets Policy Introduction 19 y • � tOHh+pR3:1FJ/ \ IAHH Living streets balance the needs of motorists, bicyclists, pedestrians and transit riders in ways that promote safety and convenience, enhance community identity, create economic vitality, improve environmental sustainability, and provide meaningful opportunities for active living and better health. The Living Streets Policy defines Edina's vision for Living Streets and the principles and plans that will guide implementation. The Living Street Policy ties directly to key community goals outlined in the City's 2008 Comprehensive Plan. Those goals include safe walking, bicycling and driving, reduced storm water runoff, reduced energy consumption, and promoting health. The Living Streets Policy also compliments voluntary City initiatives such the "do.town" effort related to community health, and the Tree City USA and the Green Step Cities programs related to sustainability. In other cases, the Living Street Policy will assist the City in meeting mandatory requirements set by other agencies. For example, the Living Streets Policy will support the City's Storm Water Pollution Prevention Plan which addresses mandates established under the Clean Water Act. The Living Streets Policy provides the framework for a Living Streets Plan. The Living Streets Plan will address how the Policy will be implemented by providing more detailed information on street design, traffic calming, bike facilities, landscaping and lighting, as well as best practices for community engagement during the design process. Lastly, supporting plans such as the Bicycle Plan, Active Routes to Schools, Sidewalk Priority Plan and the Capital Improvement Plan will help to identify which projects are priorities with respect to this Policy. Living Streets Vision Edina is a place where... • Transportation utilizing all modes is equally safe and accessible; • Residents and families regularly choose to walk or bike; • Streets enhance neighborhood character and community identity; • Streets are inviting places that encourage human interaction and physical activity; • Public policy strives to promote sustainability through balanced infrastructure investments; • Environmental stewardship and reduced energy consumption are pursued in public and private sectors alike; and • Streets support vibrant commerce and add to the value of adjacent land uses. Living Streets Principles The following principles will guide implementation of the Living Streets Policy. The City will incorporate these principles when planning for and designing the local transportation network and when making land use decisions. All Users and All Modes The City will plan, design, and build high quality transportation facilities that meet the needs of the most vulnerable users (pedestrians, cyclists, children, elderly, and disabled) while enhancing safety and convenience for all users, and providing access and mobility for all modes. Connectivity • The City will design, operate, and maintain a transportation system that provides a highly connected network of streets that accommodate all modes of travel. • The City will seek opportunities to overcome barriers to active transportation. This includes preserving and repurposing existing rights-of-way, and adding new rights-of-way to enhance connectivity for pedestrians, bicyclists, and transit. • The City will prioritize non -motorized improvements to key destinations such as public buildings, public transit, the regional transportation network and commercial areas. • The City will require new developments to provide interconnected street and sidewalk networks that connect to existing or planned streets or sidewalks on the perimeter of the development. • Projects will include consideration of the logical termini by mode. For example, the logical termini for a bike lane or sidewalk may extend beyond the traditional limits of a street construction or reconstruction project, in order to ensure multimodal connectivity and continuity. Application • The City will apply this Living Streets Policy to all street projects including those involving operations, maintenance, new construction, reconstruction, retrofits, repaving, rehabilitation, or changes in the allocation of pavement space on an existing roadway. This also includes privately built roads, sidewalks, paths and trails. • The City will act as an advocate for Living Street principles when a local transportation or land use decision is under the jurisdiction of another agency. • Living Streets may be achieved through single projects or incrementally through a series of smaller improvements or maintenance activities overtime. • The City will draw on all sources of transportation funding to implement this Policy and actively pursue grants, cost sharing opportunities and other new or special funding sources as applicable. • All City departments will support the vision and principles outlined in the Policy in their work. Exceptions Living Streets principles will be included in all street construction, reconstruction, repaving, and rehabilitation projects, except under one or more of the conditions listed below. City staff will document proposed exceptions as part of the project proposal. Exceptions: • A project involves only ordinary maintenance activities designed to keep assets in serviceable condition, such as mowing, cleaning, sweeping, spot repair, concrete joint repair, or pothole 2 filling, or when interim measures are implemented on a temporary detour. Such maintenance activities, however, shall consider and meet the needs of bicyclists and pedestrians. • The City exempts a project due to an excessively disproportionate cost of establishing a bikeway, walkway, or transit enhancement as part of a project. • The City determines that the construction is not practically feasible or cost effective because of significant or adverse environmental impacts to waterways, flood plains, remnants or native vegetation, wetlands, or other critical areas. Desi n The City will develop and adopt guidelines as part of the Living Streets Plan to direct the planning, funding, design, construction, operation, and maintenance of new and modified streets, sidewalks, paths and trails. The guidelines will allow for context -sensitive designs. The City's design guidelines will: • Keep street pavement widths to the minimum necessary. • Provide well-designed pedestrian accommodation in the form of sidewalks or shared -use pathways on all arterial and collector streets and on local connector streets as determined by context. Sidewalks shall also be required where streets abut a public school, public building, community playfield or neighborhood park. Termini will be determined by context. • Provide frequent, convenient and safe street crossings. These may be at intersections designed to be pedestrian friendly, or at mid -block locations where needed and appropriate. • Provide bicycle accommodation on all primary bike routes. • Allocate right-of-way for boulevards. • Allocate right-of-way for parking only when necessary and not in conflict with Living Streets principles. • Consider streets as part of our natural ecosystem and incorporate landscaping, trees, rain gardens and other features to improve air and water quality.: The design guidelines in the Living Streets Plan will be incorporated into other City plans, manuals, rules, regulations, and programs as appropriate. As new and better practices evolve, the City will update the Living Streets Plan. Context Sensitivity Although many streets look more or less the same, every street is a unique combination of its neighborhood, adjacent land uses, natural features, street design, users, and modes. To accommodate these differences, the City will: • Seek input from stakeholders; • Design streets with a strong sense of place; • Be mindful of preserving and protecting natural features, such as waterways, trees, slopes, and ravines; • Be mindful of existing land uses and neighborhood character, and • Coordinate with business and property owners along commercial corridors to develop vibrant commercial districts. Benchmarks and Performance Measures The City will monitor and measure its performance relative to this Policy. Benchmarks demonstrating success include: • Every street and neighborhood is comfortable place for walking and bicycling; • Every child can walk or bike to school safely; • Seniors, children, and disabled people can cross all streets safely and comfortably; • An active way of life is available to all; • There are zero traffic fatalities or serious injuries; • No unfiltered street water flows into local waterways; storm water volume is reduced; and • Retail streets stay or become popular regional destinations. The City will draw on the following data to measure performance. Additional performance measures may be added as this Policy is implemented. • Number of crashes or transportation -related injuries reported to the Police Department. • Number and type of traffic safety complaints or requests. • Resident responses to transportation related questions in resident surveys. • Resident responses to post -project surveys. • The number of trips by walking, bicycling and transit (if applicable) as measured before and after the project. • Envision ratings from the Institute for Sustainable Infrastructure. • Speed statistics of vehicles on local streets. Implementation The goal of this Policy is to define and guide the implementation of Living Streets principles on every street in Edina, as applicable. Several steps still need to be taken to reach this goal. The first step will be to develop a Living Streets Plan to guide the implementation of the Policy. The Plan will: • Identify and implement standards or guidelines for street and intersection design, universal pedestrian access, transit accommodations, and pedestrian crossings; • Identify and implement standards or guidelines for streetscape ecosystems, including street water management, urban forestry, street furniture, and utilities; • Identify regulatory demands and their relationship to this Policy (ADA/PROWAG, MPCA, MNMUTCD, MnDOT state aid, watershed districts); • Define the process by which residents participate in street design and request Living Streets improvements; and • Define standards for bicycle and pedestrian connectivity to ensure access to key public, private and regional destinations. Additional implementation steps include: 4 • Communicate this Policy to residents and other stakeholders; educate and engage on an ongoing basis; • Update City ordinances, engineering standards, policies and guidelines to agree with this Policy; • Inventory building and zoning codes to bring these into agreement with Living Streets principles as established by this Policy; • Update and document maintenance policies and practices to support Policy goals; • Update and document enforcement policies and practices to ensure safe streets for all modes; • Incorporate Living Streets concepts in the next circulation of the City's general plans (Comprehensive Plan, Bicycle Plan, Safe Routes to School Plan, etc.); • Incorporate Living Streets as a criteria when evaluating transportation priorities in the Capital Improvement Plan (CIP); + Review and update funding policies to ensure funding sources for Living Streets projects; and • Coordinate with partner jurisdictions to achieve goals in this Policy. To: Park Board From: Susie Miller Braemar Arena General Manager Date: June 11, 2013 Subject: Braemar Arena Priority Use Policy Agenda Item #: VVI.B. Action ❑ Discussion Information ❑ Action Requested: Review and comment on the proposed Priority Access Agreement for Braemar Arena. Information / Background: Braemar Arena has operated without a priority access agreement. Currently, Braemar Arena is the only facility that is utilized by youth athletic associations that operates without a user priority access agreement. Braemar Arena has been the home to the Braemar City of Lakes Figure Skating Club (BCLFSC) and the Edina Hockey Association (EHA) since opening in 1967. Over the years programs and demand for ice has grown and the demand for prime season ice has also consistently been stretched. Braemar Arena is currently meeting nearly 100% of ice needs for BCLFSC, but only 50% of the ice needs for the EHA. There are currently 1323 EHA athletes, 100% of which are Edina residents and 128 BCLFSC athletes, of which 40% are Edina residents. As part of the priority access process, staff would like to review the assignment of hours to the EHA and BCLFSC. This would provide a more equitable distribution of ice related to the number of program participants. For example, the average Edina Hockey Player receives just over I hour per week at Braemar Arena, and spends the other 3-4 hours per week at other arenas around the metro area. The average figure skater receives nearly 4 hours per week. The Edina Hockey Association travels throughout the metro area for scheduled ice, while BCLFSC skaters have all of their ice time at Braemar Arena. Recommended Braemar Arena Priority Access Priority # I — All city sponsored activities, programs, classes and open skate times. Reservations for city functions may be taken at any time for any date. City functions may pre-empt lower priority reservations at the discretion of the Parks & Recreation Director. There will be no rental fees charged for city reservations. Priority #2 — Edina High School Boys and Girls Hornets Hockey Team. Priority #3 — Recognized Edina Youth Athletic Associations. Priority #4 — Recognized adult leagues that have consecutively rented ice from the City of Edina on good terms will have priority over late night reservations. City of Edina • 4801 W. 501h St, ^ Edina, MN 55424 REPORT / RECOMMENDATION Page 2 Priority #5 — New Non -Recognized Resident or Non -Resident Hockey and/or Figure Skating programs will be allowed rental if there is availability after the above mentioned groups have submitted their request to Braemar Arena. It will be on a first-come, first -serve basis. Current: EHA program received 1983 schedule hours or 1.49 hours per participant per prime season. BCLFSC program receives 676 scheduled hours or 5.28 hours per participant per prime season. Proposed: EHA (1323 members) program receives 2370 schedule hours or 1.79 hours per participant per prime season. BCLFSC (128 members) program receives 229 scheduled hours or 1.79 hours per participant per prime. In addition, Braemar staff would work with BCLFSC to secure ice at other facilities currently used by EHA. Determining a recognized Edina youth athletic association has been previously set at 90% and then adjusted to 60% for the Edina Swim Club. Currently, BCLFSC is at 40%. Even though BCLFSC does not meet residency requirement, the BCLFSC is Therefore, Braemar Arena will still sc Arena by utilizing a per participant rat PRIORITY USE OF BRAEMAR ARENA PURPOSE AND INTENT The main purpose of this document is to prioritize scheduled access use of the Braemar Arena facility's available rental times and adjoining space. This document outlines both mandatory and suggested guidelines for youth athletic associations to ensure that program offerings are mindful of the public's health, safety and welfare and are fair and equitable to all residents. This document also includes the "Youth Sports Core Values and Community Strategy" proposed by the Edina Youth Sports Taskforce and Edina Park Board and was approved by the City Council on August 1, 2006. It is the City of Edina's view that the public is best served when there is only one independently incorporated youth athletic association per sport. The City of Edina reserves the right to charge differing facility use fees with intent to discourage formation of new youth athletic associations that compete with existing youth athletic associations and creates a duplication of services, which the City of Edina views as not in the public's best interest. Further, the City of Edina will not provide any administrative or professional recreation staff liaison staff assistance to competing youth athletic associations that are determined to be duplication of service and not in the public's best interest. The City of Edina encourages youth athletic associations to provide programs in a manner that is in keeping with the Edina Park Board's philosophy. RECOGNIZED INDEPENDENTLY INCORPORATED ASSOCIATION To qualify and be identified as an Edina youth athletic association, the organization must meet the residency requirement of 90%. Exceptions to this policy are for the sports of swimming and figure skating, which must meet a residency requirement of 60%. The City of Edina recognizes the Edina Hockey Association (EHA) as the independently incorporated youth athletic association for the sport of hockey in Edina. PRIORITY ACCESS Due to the number of organizations that request usage of the Braemar Arena, it is necessary to define and classify users by type of activities and establish a reservation priority to ensure that Braemar Arena is made available to best meet community needs. As a result, Braemar Arena will be scheduled in accordance with a scheduling priority policy as established herein. Organizations must meet the mandatory guidelines as outlined in the Relationship Document (appendix #I) and abide by the "Resolution of Youth Sports Core Values and Community Strategy" (appendix #II). Priority #1 — All city sponsored activities, programs, classes and open skate times. Reservations for city functions may be taken at any time for any date. City functions may pre-empt lower priority reservations at the discretion of the Parks & Recreation Director. There will be no rental fees charged for city reservations. Priority 42 — Edina High School Boys and Girls Hornets Hockey Team. Priority #3 — Recognized Edina Youth Associations. Priority #4 — Recognized adult leagues that have consecutively rented ice from the City of Edina on good terms will have priority over late night reservations. Priority 45 — New Non -Recognized Resident or Non -Resident Hockey and/or Figure Skating programs will be allowed rental if there is availability after the above mentioned groups have submitted their request to Braemar Arena. It will be on a first-come, first -serve basis. Braemar Arena reserves the right to restrict priority access of all groups when the ice is needed for a large event such as tournaments, show or competition. Braemar Arena staff will notify users as soon as possible. MANDATED GUIDELINES Recognized associations must follow these guidelines: 1. Priority access to ice will be scheduled upon request submitted by January 1 for the prime season and July 1 for the non -prime season. 2. 90% Edina residents for all sports except swimming and figure skating which must be 60% Edina residents. Edina youth residents are defined as individuals 18 years old and under who live in Edina or go to school in Edina. 3. Recognized associations must maintain status as a nonprofit corporation in accordance with Minnesota law. 4. Recognized associations must file a financial statement with the city each year that will be made public upon request. This statement must indicate revenue, expenditures and fund balances. 5. Recognized associations must be open to all Edina residents and may not discriminate based on race, ethnic background, religion, or ability; however, recognized associations may make team assignments based on ability, and may condition team eligibility on each youth skater's demonstrated ability. 6. All board meetings are open to the public (with the exception of personnel issues and litigation). 7. Recognized associations must have an open process for parents to discuss concerns or recommend changes to the organization. 8. Recognized associations must abide by the City of Edina "Relationship Document" (Appendix I) and "The Youth Sports Core Values and Community Strategy" document (Appendix II) FACILITY USER FEE The City of Edina reserves the right to charge a rental rate for recognized association's privatized use of Braemar Arena. The rate shall be established by the City Council prior to January 1 of the upcoming year. The rate is subject to change each year at the discretion of the Edina City Council. ADMINISTRATIVE PROCEDURES 1. Recognized associations must submit a facility use request prior to January 1 for the prime season, and July 1 for the non -prime season to secure desired rental hours of Braemar Arena. 2. For the prime season as of March 1, Braemar Arena will begin scheduling the remaining hours in a manner consistent with best business management practices to maximize revenues. 3. For the non -prime season as of August 1, the City of Edina will begin scheduling the remaining hours in a manner consistent with best business management practices to maximize revenues. 4. Fees for use of Braemar Arena will be subject to change each year at the discretion of the Edina City Council. 5. If recognized association fails to comply with the guidelines set forth above, or provides false information on a permit application, recognized associations are subject to revocation of its permit at the discretion of the Director of the Edina Parks & Recreation Department. 6. Recognized associations will not be allowed to sublease its reserved times and sections without prior city approval. ADJACENT FACILITY USE 1. Braemar/Hornets Nest Facility Use fee will give recognized associations priority access to the adjacent facilities. 2. Recognized associations will receive priority access of adjacent space when scheduling 3 months prior to event. Braemar Arena reserves the right to restrict priority access to accommodate a special event. EDINA PARK BOARD STATEMENT OF PHILOSOPHY AND RECOMMENDATIONS REGARDING USE OF ETHNIC, RELIGIOUS, OR RACIAL NAMES OR SYMBOLS: The Edina Park Board recognizes and celebrates the diversity of our community. In doing so, the Edina Park Board encourages all youth athletic associations to respect our community's ethnic, religious and racial diversity by honoring the following guideline: "That no program, event or activity offered by an Edina youth athletic association will use any ethnic, religious or racial names or symbols which may, in the opinion of those groups, create or perpetuate stereotypes which distort or degrade such groups. Programs whose express purpose is to explore and celebrate the positive special contribution of such groups should be considered acceptable and honorable". EDINA PARK BOARD STATEMENT OF PHILOSOPHY AND RECOMMENDATIONS REGARDING DRUGS, ALCOHOL AND TOBACCO It is the belief of the Edina Park Board that the role modeling of parents, guardians, teachers and coaches has a significant influence on youth attitudes toward the use of alcohol, tobacco and drugs. It is the Edina Park Board's philosophy to encourage parents and coaches to do their best to always display positive and healthy role modeling behaviors while interacting with youth. Therefore, the Edina Park Board strongly encourages each Edina youth athletic association to take the following actions: 1. Establish a drug, tobacco and alcohol policy that reflects a zero tolerance approach to elicit drugs, tobacco and alcohol use by its youth participants. 2. Require that parents (and coaches) sign a statement that acknowledges that they have read and understand the association's current drug, tobacco and alcohol policy. 3. Include in the association drug, tobacco and alcohol policy the following statement that: • Coaches and parents are strongly encouraged to not consume alcohol or tobacco while interacting with youth while on traveling team trips (examples include while traveling together on a bus, socializing in a hospitality room, etc.) • For those adults who insist on bringing alcohol and/or tobacco on team trips, it is strongly encouraged to make every attempt to keep the alcohol and/or tobacco out of reach and out of sight of the youth at all times. Action number three (#3) is not to be considered as an enforceable policy, but rather, a strongly encouraged positive role model behavior. The Edina Park Board strongly encourages each youth athletic association to take this very seriously and do their part to help develop positive and healthy attitudes in our youth with regards to drugs, tobacco and alcohol. Your youth athletic programs provide important assets in youth's lives, which result in reductions in at -risk behaviors. The Edina Park Board applauds and appreciates your efforts to build these positive assets that develop healthy kids and a healthy community. APPENDIX I. YOUTH ATHLETIC ASSOCIATIONS' RELATIONSHIP WITH THE EDINA PARK BOARD AND THE PARK AND RECREATION STAFF RELATIONSHIP DOCUMENT Revised 6/6/13 The mission of the Edina Parks & Recreation Department is to do our pant in further developing, preserving, and maintaining the City of Edina's parks, recreation programs, and resources as a premier and comprehensive park and recreation department in the Twin Cities area. This relationship document between the Edina Parks & Recreation Department, Park Board and with each association establishes a common set of guidelines that are to be adopted by all athletic associations. The intent of these guidelines is to ensure that associations are mindful of the public's desire for positive and healthy athletic experiences for children and families in our community. The "Youth Sports Core Values and Community Strategy," established by the Edina Park Board in cooperation with the Edina Parks & Recreation Department, is to be adopted by all associations. This document formally defines the city's core values and philosophy in the delivery of the community's youth sports programs. 1. Edina Parks & Recreation Department will provide facilities and fields for boys and girls at each age group within the association. 2. It is the City of Edina's view that the public is best served when there is only one independently incorporated youth athletic association per sport. The City of Edina also understands and supports that in some cases the public and volunteers are best served by having the traveling component of a particular sport administered by its own independent youth athletic association. 3. The Edina Parks & Recreation Department in cooperation with the Park Board will help each association plan, and provide safe and well maintained public athletic facilities to meet the youth sports programs, and give professional staff liaison services regarding the operation of their association, and offer appropriate clerical and administrative support services. 4. The Edina Parks & Recreation Department shall act as a liaison between the associations and the Edina Park Board to assist associations in providing a well-rounded and equitable program for all participants. The Edina Park Board expects that all associations follow these minimal guidelines in the operation of their association: 1. All boys and girls have a fun, positive, safe, age-appropriate, educational experience that is open to all residents of all abilities, and receive equal opportunity to participate at whatever ability level they may play. 2. Boys and girls build good sportsmanship and character; learn to be a team member; learn to accept discipline; incorporate psychological and physical health. 3. Boys and girls, at each level of play, will receive basic fundamental and skill training in the sport in which they participate. 4. Associations manage team schedules and provide equitable playing time for each level of competition within the age group. 5. Associations shall have a common code of conduct for players, coaches and parents. 6. Qualified citizen volunteers should serve in positions as Board of Directors. Board of Directors must have knowledge of the program/sport. Associations are encouraged to have open member elections to elect Board of Directors. 7. Edina Parks & Recreation Department personnel shall attend at least semi-annually association board meetings. Department personnel shall be available and provide resource help to associations in training of coaches, operations, and other functions with which the association needs assistance. The Parks & Recreation Department mandates background checks on all individuals 18 and older who serve as a coach, referee, or on the Board of Directors in any association. It is our intent to protect our children, families and the associations. It is strongly recommended that Edina youth athletic associations work jointly to contract with one private organization to conduct the background checks and manage the data. The Parks & Recreation Department mandates that each Edina youth athletic association use the following standard for any coach, referee or Board of Director applicant who has been found guilty, pled guilty, or entered a plea of nolo contendere (no contest), regardless of the adjudication for any of the disqualifying offenses: All Sex Offenses — regardless of the amount of time since the offense (Examples: child molestation, rape, sexual assault, sexual battery, sodomy, indecent exposure, etc.) All Felony Violence — regardless of the amount time since the offense (Examples: murder, manslaughter, aggravated assault, kidnapping, robbery, etc.) All Felony Offenses — other than violence or sex within the past 10 years (Examples: drug offenses, theft, embezzlement, fiaud, child endangerment, etc.) All Misdemeanor Violence Offenses — within the past 7 years (Examples: simple assault, battery, domestic violence, hit & run, etc.) All Misdemeanor Drug & Alcohol Offenses — within the past 5 years or multiple offenses in the past 10 years (Examples: driving under the influence, simple drug possession, drunk and disorderly, possession of drug paraphernalia, etc.) Any other Misdemeanor Offenses — within the past 5 years that would be considered a potential danger to children or is directly related to the functions of that volunteer (Examples: contributing to a minor, theft — if person is handling monies, etc.) 9. To ensure that the public has an open, fair and just process to handle grievances that are not resolved at the association board or staff level, the City of Edina will facilitate a grievance process. (See below) This grievance process is not intended to deal with team assignment, coach assignment or tryout process grievances. 10. The City of Edina requires that each and every athletic association have a minimum $1,000,000 general liability insurance coverage policy that lists the City of Edina as an additional insured. In addition, each and every athletic association must also carry workers compensation insurance for any paid employees of their association. Up to date proof of insurance must be provided to the Edina Parks & Recreation Department for each and every association that uses Edina's public athletic facilities. This insurance shall provide for the general liability protection of volunteers, associations, and the City of Edina. 11. The Edina Park Board and the Parks & Recreation Department shall provide and review annually guidelines to be followed by all associations and users of facilities and gymnasiums in our community as to the priority use of the Edina School District's gymnasiums and facilities, and the Edina community practice and game facilities. This is to assure a fair allocation of gymnasiums and facilities use for all participants, at all levels. It is imperative that all associations, coaches, board members, volunteers and parents understand and appreciate the positive experience that is desired for all participants in Edina youth sports. Therefore, it is the expectation of the Edina Parks & Recreation Department and Park Board that youth athletic associations do their best to encourage all new parents, volunteers, coaches, board members, etc., who participate in associations to read and understand the relationship agreement and Youth Sports Core Values and Community Strategy. The Relationship Document and Core Values and Community Strategy Document must be provided to all new parents as part of their registration materials. GRIEVANCE PROCESS The City of Edina demands that each youth athletic association must have in place a well-documented and publicized grievance process by which residents are assured of an appropriate venue and process to hear their grievances in a manner that is open, fair, and just. If the youth athletic association board grievance process does not resolve the issue, then the matter will be referred to Parks & Recreation Department staff. If staff is unable to resolve the issue, the matter should then be referred to the Ad - Hoc Grievance Committee. The Ad -Hoc Grievance Committee will be made up of three association presidents who are not president of the association in question, plus two Park Board members. Those five individuals will hear the complaint and make recommendations to solve the grievance matter. If the Ad -Hoc Grievance Committee's recommendations do not satisfy the parties involved then the grievance will be referred to the Park Board for a final decision. The Ad -Hoc Grievance Committee will be formed only on an as needed basis to deal with issues on a case by case basis. The following escalation shall be followed: Step #1: Follow the written grievance procedure as established and publicized for each youth athletic association. Step #2: If, in the complainant's view, the issue was not resolved in Step #1, then the complainant should contact Parks & Recreation Department staff, who will do the following: • Evaluate the complaint. • Determine and judge whether or not the issue can or should be resolved through diplomacy. If so, staff will facilitate a problem -solving process at the staff level with the appropriate community members and volunteers involved. Step #3: If the issue is unresolved at the staff level, then staff will assemble the Ad -Hoc Grievance Committee to hear the complaint. With staff assistance and input from the parties involved, the Ad -Hoc Grievance Committee will hear the complaint and make recommendations. It will be the Ad -Hoc Grievance Committee's duty to determine whether or not the association has acted in a manner that is contrary to the city's philosophy and core values; and if so, make recommendations to correct the situation. It will not be the Ad -Hoc Grievance Committee's duty to micro -manage program decisions of Edina's youth athletic associations. Step #4: If the parties involved are still not satisfied with the Ad -Hoc Grievance Committee's recommendations, the final step is to refer the matter to the Park Board for a final decision. Both parties must abide by the Park Board's decision or they could face sanctions. Appendix 1.2 DEFINITION OF EDINA YOUTH ATHLETIC ASSOCIATIONS: To qualify and be identified as an Edina youth athletic association, the organization must meet the following requirements: 1. 90% Edina residents for all youth athletic associations, except Edina Swim Club and Braemar City of Lakes Figure Skating Club which must have a minimum 60% Edina resident ratio. Edina youth residents are defined as individuals 18 years old and under who live in Edina or who go to school in Edina 2. The association or club must maintain its status as a nonprofit corporation in accordance with Minnesota law. 3. The association or club must file a financial statement with the City each year that will be made public upon request. This statement must indicate revenue, expenditures and fund balances. 4. Association and club are open to all Edina residents and may not discriminate based on race, ethnic background, religion, or ability; however, may make team assignments based on ability. 5. All board meetings are open to the public (with the exception of personnel issues and litigation). 6. The organization must have an open and written process for parents to discuss concerns or recommend changes to the organization. 7. Teams are playing during the designated "primary season". 8. The organization must adopt the City of Edina relationship agreement and core values statement. Youth athletic teams (18 and under) that are currently recognized by the City of Edina as an official Edina youth athletic association: • Edina Baseball Association • Edina Basketball Association + Edina Girls Athletic Association (flag football, basketball and volleyball) • Edina Hockey Association • Edina Soccer Association • Edina Soccer Club • Edina Football Association • Edina Boys Flag Football Association • Edina Youth Softball Association • Edina Girls Fastpitch Association • Edina Lacrosse Association • Edina Swim Club • Edina Volleyball Association go APPENDIX II. Resolution of Youth Sports Core Values and WHEREAS,. the City of Edina believes in the benefits and attraction of youth sports as a means to teach the children of this community values and skills that will be of benefit to them throughout life; and WHEREAS, we believe that Edina's youth athletic associations develop fundamental internal and external assets for children by providing opportunities to develop positive character traits and life values where children can learn a multitude of important lessons and valuable fundamentals, such as ethics, abiding by the rules, winning and losing with grace, coping with success and failure, always trying to do your best, respecting authority figures, learning about team work, developing fundamental motor skills and sports specific knowledge; and WHEREAS, we believe that the most important underlying mission for every youth athletic association is to develop emotionally, psychologically, mentally, intellectually, socially, and physically healthy children; and WHEREAS, we believe that youth sports programs conducted under the right conditions are enormously beneficial for children; and WHEREAS, we recognize the need to ensure that Edina's youth athletic association programs provide athletic programs that are safe, positive, fun, physically and psychologically age-appropriate, educational, teaches values and ethics, strengthens the community, promotes competition without conflict, open to all residents of all abilities, offer a reasonable number of events, and are administered by qualified volunteers; and WHEREAS, we believe that youth sports association league organizers and administrators must be educated on how to provide a safe, positive, and fun youth sports environment before being granted access to public facilities; and WHEREAS, we believe volunteer coaches and parents must receive orientation and education as to the individual roles and responsibilities in our community's effort to raise the standards of youth sports programs and that volunteer coaches and parents be held accountable for their behaviors; and WHEREAS, we believe it is necessary and desirable to establish guidelines, requirements and standards for youth sports associations utilizing public facilities; and WHEREAS, we recognize the need to ensure that Edina's youth athletic associations form and advertise a formal grievance process by which residents are assured of an appropriate venue and process to hear their grievances in a manner that is open, fair, and just; and WHEREAS, we believe that a Youth Sports Advisory Committee should be formed to advise staff and 10 the Park Board and serve as a sounding board for grievances. NOW, THEREFORE BE IT RESOLVED by the City of Edina in a meeting duly assembled and by the authority thereof, recognize and encourage official implementation of this Community Strategy to improve the culture of youth sports for all participants. PASSED AND APPROVED THIS day of 2006. Signed: Mayor of Edina w To: Park Board From: Ann Kattreh Parks and Recreation Director Date: June 11, 2013 Subject: Human Services Task Force Volunteer ,w9�Nj A,l,� • �'�'�oxroxAtF° • IAAA Agenda Item #: VI -C. Action Requested: Appoint a Park Board member to serve on the Human Services Task Force. Action Discussion ❑ Information ❑ Information / Background: Each year the city appropriates approximately $80,000 from its General Fund to pay human services agencies to provide outsourced services to Edina residents. The process for appropriating these funds starts with a Council -appointed group called the Human Services Task Force, which is comprised of members of the city's various citizen advisory boards and commissions. The 2013 Human Services Task Force will again consist of one representative from each of our official boards and commissions. The task force will be created for this process only, and then it will be dissolved. It will come together for three Wednesday meetings in October and a City Council Work session in November: 1) Wednesday, October 2, 5:30-8 p.m. (meal provided). Review the proposals for 2014 funding. Mayor's Conference Room 2) Monday, October 14, 5 - 9 p.m. (meal provided). Hear from the providers who have requested funding. Mayor's Conference Room 3) Wednesday, October 30, 6:30-9 p.m. Form and approve a recommendation for 2014 human services funding. Mayor's Conference Room 4) Monday, November 4, 5 — 7 p.m. Bring the recommendation for 2014 human services funding to the City Council for discussion. The Park Board has been requested to appoint one member to serve on this task force. City of Edina • 4801 W. 50th St. • Edina, MN 55424 To: Park Board From: Ann Kattreh Parks and Recreation Director Date: June 11, 2013 Subject: Grandview CAT Volunteer Agenda Item #: VI.D. Action 21 Discussion ❑ Information ❑ Action Requested: Select a Park Board member to serve on the Grandview CAT (Community Advisory Team). Information / Background: Participation is being sought for the Grandview Community Advisory Team. Please see the commitment and anticipated roles below. ANTICIPATED MEETING COMMITTMENT • Monthly meetings are anticipated. Special meetings will be convened when necessary • Days and times of regular meetings will be scheduled to be convenient to the CAT members • Meetings will be open to the public • Special guests and experts will be invited based on the topic and agenda • As an ad hoc group, the CAT is expected to be active for 1-3 years ANTICIPATED ROLES • Preliminary input to shape the Request for Interest (RFI) for the Public Works site • Review of RFI responses • Recommendation of top three responses to City Council • Identification of land use, planning and development issues that need resolution to achieve Grandview goals • Shaping a work plan and strategy to implement improvements to the Grandview District • Collaborating with other community stakeholders to achieve Grandview goals • Vetting the feasibility of public improvements so that City Council can set priorities and possibly appropriate future funding City of Edina • 4801 W. 501h St. • Edina, MN 55424 City Council Updates May 21, 2013 Agreed to provide a matching grant of $19,250 to the Edina Veteran's Memorial Committee to finish construction drawings and documents for the project. Discussed different methods for appointing members to a new committee to advise the Council and staff on proposals to redevelop the former Public Works site in the Grandview District. June 4, 2013 • Approved a shared parking agreement with the Southdale YMCA for Yorktown Park, where there is a pilot community garden. • Approved an agreement with Nine Mile Creek Watershed District to help design and fund improvements to the storm water management system in the Centennial Lakes -Promenade area.