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HomeMy WebLinkAbout2013-07-09 Park Board PacketAGENDA CITY OF EDINA, MINNESOTA PARK BOARD MEETING CITY COUNCIL CHAMBERS Tuesday, July 9, 2013 7:00 P.M. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MEETING AGENDA IV. ADOPTION OF CONSENT AGENDA A. Approval of Minutes — Regular meeting on Tuesday, June 11, 2013 V. COMMUNITY COMMENT During "Community Comment, " the Park Board will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board Members to respond to their comments tonight. Instead, the Board might refer the matter to staff for consideration at a future meeting. VI. REPORTS/RECOMMENDATIONS A. 54th Street and Arden Park Stormwater Management Plan B. Sports Dome and Athletic Field Recommendation VII. CORRESPONDENCE AND PETITIONS A. Council Updates VIII. CHAIR AND BOARD MEMBER COMMENTS IX. STAFF COMMENTS X. ADJOURNMENT The city of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something, please call 952-927-8861 72 hours in advance of the meeting. MINUTES OF THE REGULAR MEETING OF THE EDINA PARK BOARD HELD AT CITY HALL June 11, 2013 7:00 PM 1. CALL TO ORDER Chair Steel called the meeting to order at 7:01 p.m. 1l. ROLL CALL Answering roll call were Members Cella, Gieseke, Hulbert, Jacobson, Dan Peterson, Steel. Member Segreto arrived at 7:03 pm. 111. APPROVAL OF MEETING AGENDA Member Hulbert made a motion, seconded by Member Gieseke, approving the meeting agenda. Ayes: Members Cella, Gieseke, Hulbert, Jacobson, Dan Peterson, Steel. Motion Carried. Chair Steel made a motion, seconded by Member Dan Peterson, to add one item to the agenda, the introduction of a new staff member. Ayes: Members Cella, Gieseke, Hulbert, Jacobson, Dan Peterson, Steel. Motion Carried. Member Dan Peterson made a motion, seconded by Member Hulbert to approve the revised meeting agenda. Ayes: Members Cella, Gieseke, Hulbert, Jacobson, Dan Peterson, Steel. Motion Carried. Member Segreto arrived at 7:03 pm. IV. ADOPTION OF CONSENT AGENDA Chair Steel made a motion, seconded by Member Dan Peterson, approving the consent agenda as follows: W.A. Approval of Minutes — Regular Park Board Meeting of May 14, 2013 Ayes: Members Cella, Gieseke, Hulbert, Jacobson, Dan Peterson, Segreto, Steel. Motion Carried. V. COMMUNITY COMMENT None. V.A. Introduction of New Staff Member Patty McGrath, Edinborough Park and Edina Aquatic Center Director, introduced herself and stated she began her position on March 19, 2013. She reported that her new position has been very exciting and the cool rainy weather has kept the pool very busy. She noted that her background includes a degree it recreational and leisure studies, with 23 years working for the YMCA at different locations. Her passion is facility management and operations, and she has had an aquatic background as well. Ms. McGrath noted the YMCA was a great training ground for different skills in terms of financial management and staff development. She encouraged the board to contact her with any needs. Chair Steel wished her luck with the season ahead. Vl. REPORTS/RECOMMENDATIONS VLA. Living Streets Update Assistant City Manager Karen Kurt and Paul Nelson, Chair of the Edina Transportation Commission and member of the subcommittee working on Living Streets, addressed the board. An overview of the current situation was provided. The city is responsible for 487 lane miles of roadway, which represents 27 million square feet of pavement. The cost to maintain a square foot of pavement is $5 to $9 per year (including the cost to reconstruct the road every 40 years). The city will likely replace 120 lane miles over the next decade. Ms. Kurt noted that those roadways are the cause of some concerns from citizens, as the city receives 96 resident requests each year to look into traffic concerns. Most of those relate to bicycle or pedestrian safety. In the 2010 quality of life survey 37% residents identified speeding as a very serious or somewhat serious problem. One of the city's largest demographics is the over -65 population, and there is also a growing school-age population. Ms. Kurt continued that roadways also contribute to storm water runoff which damages quality of area lakes. The city maintains a large amount of storm water sewer and those costs are increasing due to federal and state regulations related to watershed. The city will have to do business differently in the future to manage storm water runoff. The roads are subject to a wide variety of regulations and a guiding policy would be a way to wrap together and address all regulations before us. Ms. Kurt stated that moving ahead, the city is considering the idea of Living Streets, which balance the needs of bicyclists, motorists, pedestrians and transit riders. Edina's Living Streets vision includes the following components: transportation utilizing all modes is equally safe and accessible; families regularly choose walking or bicycling instead of driving; streets enhance neighborhood character and community identity; streets are inviting places that encourage human interaction and physical activity; public policy strives to promote sustainability through balanced infrastructure investments; environmental stewardship and reduced energy consumption are pursued in public and private sectors alike; streets support vibrant commerce and add to the value of adjacent land uses. Some streets in Edina do have elements of Living Streets. One example is from 70th Street, which has a tree canopy, pedestrian lighting, sidewalks and boulevards, traffic calming and landscaping. Another example is Gallagher Dr., which has street furniture, trail, marked pedestrian crossing, landscaping and sidewalks. Another example is Tracy Avenue, which has parking bays, sidewalks, bump -out with rain garden, reduced lane width and a bike lane. Ms. Kurt noted the policy application of living streets would extend to all city street construction or reconstruction projects; privately built streets, sidewalks, paths or trails; park paths or trails that connect to the right-of-way. Furthermore, Edina's framework will begin as a vision and goals, which is the Living Streets policy developed right now, with the goal of developing a Living Streets plan. The final component is a needs assessment. Ms. Kurt reviewed the history of the Living Streets policy, beginning with the Council's resolution in support of the general concept in 2011, followed by a grant, and then the formation of an ETC committee. In 2012 a Living Streets workshop was held and this draft is being worked on right now in 2013, with visits to various boards and commissions to receive input. For phase 2, the Living Streets plan includes street design guidelines, sidewalks, bike facilities, traffic calming, streetscape, lighting, design process and resident engagement, connectivity guidelines. A new staff member has just been extended an offer of employment and this Living Streets policy will be a primary responsibility. 2 Ms. Kurt asked whether a Park Board member would like to serve on the committee going forward. She also stated that various policies, codes and practices will be looked at to ensure everything is in line with the vision of Living Streets. Mr. Nelson asked for any input or comments or questions on the policy. Member Segreto asked about the sidewalk component. She asked what the arterial and collector streets are. Mr. Nelson stated there are definitions for those streets. Additionally, they hope to get input of the new staff person to help define exactly where the sidewalks should go. Mainly it is the collector roads and major roads throughout the city. Some of the major roads do have sidewalks, but they need to be revamped to be safer. Member Segreto stated some neighborhoods will easily step into the program, and yet other neighborhoods may not. Mr. Nelson agreed that some sidewalks will be difficult to add. There will be approximately $2 million per year available to add sidewalks in the form of the new franchise fee. The Transportation Commission has looked at where they would like those, but they are waiting for the new staff person to help determine that. Road reconstruction projects will be looked at on an annual basis. Having the Living Streets policy in place will make it easier to determine which roads will have sidewalks. Ms. Kurt stated some streets will not warrant sidewalks or bike lanes because of how they are used. That will be the case for most typical residential streets that have limited travel on them. Member Gieseke stated there has been some road reconstruction already and there were special assessment costs for the sidewalks. He inquired whether they will be revisited now that the franchise fee will be in place. Mr. Nelson responded that if one of the streets becomes a major priority, such as an arterial or a collector road, then yes, it will be. However, the goal is to complete sidewalks at the time of the original project. Member Gieseke noted some neighborhoods have stretches of sidewalks that are incomplete. Mr. Nelson stated there are some plans in some neighborhoods to add sidewalks where they were omitted in the original projects Member Dan Peterson stated one of the best things for traffic calming is the Police Department. He asked whether any suburbs have done well with sidewalk connectivity and if there is a model to follow. Mr. Nelson responded that Edina is not trying to follow anyone specifically; rather, the goal is to follow Edina's network of roads and get people from their neighborhoods to their destinations. A major project on France Avenue is beginning where lanes will be narrowed to calm traffic, along with the addition of sidewalks. There is no speed reduction right now, but the county is looking at that. Member Dan Peterson stated Interlachen Boulevard is a good example of an area with good connectivity and no speeding. Chair Steel asked whether there has been discussion about accessibility to parks via sidewalks. Mr. Nelson stated last year the Countryside area of roads was done to get sidewalks to the park. The dollars were not in place to put the sidewalks in, but safe routes to parks is another emphasis in the Living Streets proposal. Chair Steel asked about putting a pedestrian bridge to access Strachauer Park. Mr. Nelson stated there are plans to improve the current bridge on the west side, which is a couple years away. A $1 million grant for building a bridge over France Avenue was modified to allow funding to be used for crosswalks, which will provide better crossing for a lot more people. Chair Steel thanked Mr. Nelson and Ms. Kurt for their help. VI.B. Braemar Arena Priority Use Policy Ms. Kattreh introduced Susie Miller, Braemar Arena General Manager, to speak on the issue of priority use. Ms. Miller stated currently the Braemar Arena is operated without a priority access. At its August 21 meeting the City Council directed staff to create a priority access agreement. Before the Board tonight is a proposal based on equity of ice and number of programs served. There are five priorities included in the proposal. One priority is for all city -sponsored activities; priority two is Edina High School boys and girls hockey teams; priority three is recognized youth associations; priority four is adult leagues that are on good terms with the City of Edina; and priority five would be non -recognized resident or nonresident hockey and/or figure skating programs. Ms. Miller discussed the residency requirements for recognized athletic associations. The current standard is 90% for the Edina youth athletic associations and 60% for the Edina Swim Club. Currently, the Edina Hockey Association (EHA) has 99.6% Edina residency, while the Braemar City of Lakes Figure Skating Club (BCLFSC) has 40% residents. Ms. Miller stated her recommendation is to continue to recognize EHA. She noted there is value in having the BCLFSC at Braemar. Ms. Miller reviewed the redistribution proposal, based on number of participants and not on residency. With the same number of ice hours, hockey would receive 2,368 hours and the figure skaters would receive 229 hours for the 2013-2014 season. Those numbers are based on a calculation of 1.79 hours per participant. The EHA has 1,323 participants, and the BCLFSC has 128. Ms. Miller noted that while formulating the proposal, she also looked at comparable programs in the Metro area. The EHA has ice time at other facilities, while the BCLFSC only has hours at Braemar. She also noted that Braemar is offering significantly more hours than neighboring cities. Member Cella stated she received an unhappy email from the BCLFSC. She noted that cutting their ice time by 66% one year from now seems drastic. She encouraged the city to be fair. She also noted that the figure skaters paid their $20 per head fee during the renovation of the Hornet's Nest. Ms. Miller stated she understands that, and she did look at all different options. What she felt was fair to bring forward was the absolute equitable distribution of ice. However, adjustments can still be made to the policy. She noted there still will be ice available; it is just that families might have to travel a little bit. Member Cella stated Bloomington and Minnetonka skating clubs are not comparable, as they do not compete nationally and internationally. Member Gieseke stated he agrees that a graduated schedule will be more equitable in order to allow the BCLFSC to find quality hours of ice time. He suggested a graduated schedule over four years might be helpful. Chair Steel noted that the agreement does not have anything to do with hours other than priority use, and right now the BCLFSC is not a recognized association. She asked about the impact of ice time if the 4 BCLFSC were to meet the residency requirement of 60%. Ms. Miller responded that the proposal does not take into account the residency at all, but rather participant numbers only. Chair Steel stated that previously, a recommended priority use access agreement was formulated, and the BCLFSC was included as a recognized association. The recommendation was taken to the Council, and the BCLFSC was removed as a recognized association. Member Jacobson asked if the figure skaters would only have nights to skate if the policy is implemented. Ms. Miller responded ice distribution would be a staff decision. She noted it is to Braemar's benefit that the figure skaters can skate right after school because they can arrive at 3 pm. She stated that she believes Braemar can come to an agreement with the BCLFSC. Perhaps they can also go to neighboring facilities to skate; they will have to be creative to find ice time. Member Dan Peterson noted that the EHA residency is 100 percent, and the BCLFSC are 40 percent. He inquired where the other 60 percent of figure skaters come from. Ms. Miller stated the skaters are drawn from all over the Metro area. Member Cella added that the BCLFSC attracts from all over the Metro because they compete at the international level. Ms. Kattreh also noted that staff looked at this policy as similar to the Edina Swim Club because they also draw from all over the Metro. Chair Steel opened the meeting up for public comment at 7:44 pm. Ron Green, 5725 Zenith Avenue South, president of EHA, stated there are 1,300 Edina youth residents playing hockey. Of the 1,300, 75% are boys and 25% are girls. There are currently 350 girls playing in the association, and they expect that number to grow dramatically. He noted that the association's issue is not enough ice. More than 50% of practices are at ice rinks other than Braemar; the association buys at least twice as much ice time at other rinks. He concluded that there is a lot of need for ice within the association. Chair Steel closed the meeting for public comment at 7:46 pm. VI.C. Human Services Task Force Volunteer Ms. Kattreh stated the city annually appropriates $80,000 from its general fund to pay human service agencies to provide outsourced services to Edina residents. The city is putting together a Human Services Task Force, and they are requesting a representative from the Park Board. She noted there are four date commitments to serve on the task force. Member Segreto stated she served on the task force two years ago, and it was an insightful view into the community. She stated she will serve again. Chair Steel moved, seconded by Member Hulbert, to appoint Member Segreto as the Human Services Task Force Volunteer. Ayes: Members Cella, Gieseke, Hulbert, Jacobson, Dan Peterson, Segreto, Steel. Motion Carried. VI.D. Grandview CAT Volunteer Chair Steel moved, seconded by Member Dan Peterson, to appoint Susan Jacobson to serve on Grandview CAT. Ayes: Members Cella, Gieseke, Hulbert, Jacobson, Dan Peterson, Segreto, Steel. Motion Carried. V11. CORRESPONDENCE AND PETITIONS VILA. Council Updates None. VIII. CHAIR AND BOARD MEMBER COMMENTS Chair Steel reported that the strategic planning subcommittee met last week with Members Deeds, Segreto and Cella all present. They discussed what they would like the consultant to work on and handed over the recommendations to staff, who is working on a draft RFP. Hopefully something will be ready for the Park Board next month. Member Segreto asked about the gun policy in Edina parks, specifically concealed handguns. Ms. Kattreh stated there is a policy against handguns at the enterprise facilities, but she is not sure about park policy and therefore will report back to the board at the next meeting. IX. STAFF COMMENTS Ms. Kattreh stated the Edible Playground is constructed at Lewis Park. Additionally, the Countryside Shelter building has been torn down, and construction on the project will be starting next week. The Centennial Lakes farmers market starts this Thursday and runs from 3 to 7 p.m. Ms. Kattreh mentioned the update on the Sports Dome and athletic fields has been pushed back to the July Park Board meeting, when Bruce Locklear, Edina Public Schools principal, will also be present for the discussion. Member Hulbert asked if the path was rerouted by the community garden. Ms. Kattreh responded affirmatively, noting the bids were opened for the parking lot today. A few contractual things will be worked out with the Y, and that will include the path. Member Jacobson asked about the bids for Countryside and also inquired about the Golf Dome. Ms. Kattreh stated she cannot remember the final cost offhand on the Countryside shelter building, but approximately $200,000 was value engineered out of the project. She noted that $100,000 alone was eliminated by cutting the in -floor heating system. Ms. Kattreh stated construction on the Golf Dome began a few weeks ago and it looks to be on track for a November 1 opening. The foundation is being worked on right now. Member Hulbert asked how much bigger the new Dome building will be. Ms. Kattreh responded that it will actually be a bit smaller, but will have a more efficient use of space and a much nicer building. X. ADJOURNMENT Chair Steel made a motion, seconded by Member Dan Peterson, to adjourn the meeting at 7:56 p.m. Ayes: Members Cella, Gieseke, Hulbert, Jacobson, Dan Peterson, Segreto, Steel. Motion Carried. Meeting adjourned at 7:56 p.m. To: Park Board From: Ann Kattreh Parks and Recreation Director Date: July 9, 2013 Subject: 54th Street and Arden Park Stormwater Management Plan o e r 0 • ,1�OHF'Olie>>Y'� • Iyef3 Agenda Item #: VI.A. Action ❑ Discussion Information ❑ Action Requested: Participate in a workshop style interaction with the consultants on the 54t1 Street and Arden Park Stormwater Management Plan. Information / Background: We will be holding a workshop style interaction with the Park Board at your meeting on July 9. The subject of the workshop will be the 54th Street Reconstruction and Arden Park Area Stormwater Management Plan. Understand the project: The project website (http://edinamn.gov/index.php?section=54thstreet stormwater) details the two main components of the project: Reconstruction of 54t1 Street, and Stormwater Management Plan. This is not a typical design/bid/build process. We are engaging and collaborating with a wide variety of stakeholders -- including the Park Board and the community -- to design the projects to meet community needs. Both projects have an integrated focus on sustainability. Review the community engagement plan: The project website includes specific information about the community engagement process. Review the IAP2 spectrum of public participation and the "Collaborate" level of public participation that includes this promise to the public: "We will look to you for advice and innovation in formulating solutions and incorporate your advice and recommendations to the maximum extent possible." Review the ENVISION rating for sustainable infrastructure: The project website includes a description and links to more information about the ENVISION sustainable infrastructure rating system. ENVISION includes a comprehensive list that provides dimension to the sometimes ethereal concept of "sustainability," in the following categories: Quality of life, leadership, resources allocation, natural world, and climate and risk. Please review the linked document that lists and explains the sustainability credits that apply to these projects. City of Edina • 4801 W. 50th St. • Edina, MN 55424 REPORT / RECOMMENDATION Page 2 Think about how you and the community use S4th Street, and what issues and needs you see. What issues and needs do you see on 54th Street, including the bridge? (Focus on needs and issues rather than specific solutions. Examples: We live west of Arden Park and kids can't walk there safely. Or, the bridge isn't wide enough for cars, bikes, and walkers). What issues and needs do you see for Minnehaha Creek and Arden Park? (Examples: Stormwater runoff dumps directly from the road into the creek. Or, the canoe landing is very primitive and is very slippery after a rain). Take the survey! After review of the project, community engagement plan and sustainability rating systems — have your opinion heard, take the survey (http://www.surveymonkey.com/s/Edina_54thStreet-Stormwater). Next Steps: The project team will assemble needs and issues, and begin to build alternatives of specific components of the design, using the envision ratings. The Park Board will be invited to a joint workshop (tentatively August or September) with other boards and commissions to rate and build consensus on design elements and scenarios that will directly affect the final design. Thank you! We need your advice and recommendations! Attachments: IAP2 spectrum of public participation 1AP2 Spectrum of Public Participation International Association for Public Participation Inform To provide the public with balanced and objective information to assist them in understanding the problem, alternatives, opportunities and/or solutions. We will keep you informed ■ Fact sheets ■ Web sites ■ Open houses (9) 2007 Intemational Associotion for Public Porticipation Consult To obtain public feedback on analysis, alternatives and/or decisions. We will keep you informed, listen to and acknowledge concerns and aspirations, and provide feedback on how public inputinfluenced the decision. ■ Public comment ■ Focus groups ■ Surveys ■ Public meetings Involve To work directly with the public throughout the process to ensure that public concerns and aspirations are consistently understood and considered. We will work with you to ensure that your concerns and aspirations are directly reflected in the alternatives developed and provide feedback on how public input influenced the decision. ■ Workshops ■ Deliberative polling Collaborate To partner with the public in each aspect of the decision including the development of alternatives and the identification of the preferred solution. We will look to you for advice and innovation in formulating solutions and incorporate your advice and recommendations into the decisions to the maximum extent possible. ■ Citizen advisory committees ■ Consensus - building ■ Participatory decision- making Empower To place final decision-making in the hands of the public. We will implement what you decide. ■ Citizen juries ■ Ballots ■ Delegated decision To: Park Board From: Ann Kattreh Parks and Recreation Director Date: July 9, 2013 Subject: Sports Dome and Athletic Field Recommendation Action Requested: f �91r_,l� o e may° Id951 Agenda Item #: VI.B. Action ❑ Discussion N Information ❑ Review and comment of the proposed Sports Dome at the Braemar Athletic Field site and the recommended athletic field improvements. Information I Background: At the November 20, 2012 City Council meeting staff recommended that the Braemar Athletic Field be studied for a potential sports dome location and also suggested further study of the need for more athletic field space in Edina. The Council agreed there was a need to address the shortage of field space and potential for increased demand as additional sports become popular. Member Swenson made a motion, seconded by Member Sprague, receiving the Sports Dome recommendation conditioned upon studying the issue of expanded playing fields and financing for those expanded playing fields. Ayes: Bennett, Sprague, Swenson, Hovland Motion carried. Since the November- 2012 City Council Meeting staff has been working closely with the athletic associations, the Edina Public Schools, the Cuningham Group and Park and Recreation Consultants to determine the feasibility of locating a sports dome at the Braemar Athletic Field site. We have been working to determine athletic field needs and to garner commitments for dome usage. Athletic Field Improvement Recommendations: Creek Valley School Park — The fields are adjacent to Nine Mile Creek and are sinking and are often unplayable due to wet conditions. This site needs to be studied and, if possible, these fields need to be improved. These fields are located on school district property and a land swap needs to be considered. The school parking lot is located on city property and the city maintained and scheduled athletic fields are on school district property. Pamela Park — A master plan of Pamela Park was completed in 2009. This information was updated in 2013. Staff recommends the addition of a 300' x 160' sand -peat athletic field with the drain tile and irrigation, directly west of the senior lighted field; the renovation of the senior lighted field (380' x 225') to an artificial turf field; and the renovation of the north field (approx. 300' x 200') to a new sand -peat field with new drain City of Edina • 4801 W. 50,h St. • Edina, MN 55424 REPORT / RECOMMENDATION Page 2 tile and irrigation. This would significantly improve the playability of these fields. With the improved athletic fields, the parking lots need renovation as well. With the addition of the seasonal sports dome, an artificial turf field at Braemar would give us the ability for football and soccer to swap fields and have Lewis become a soccer facility, while moving football from Lewis to Braemar. The addition of an artificial turf field at Pamela would also be a great benefit to football and lacrosse. Moving football to artificial turf fields would limit the damage to the natural grass fields and improve playing conditions and safety for the players. Another option for consideration is Fred Richards Golf Course. Part of the park could potentially be returned to its original purpose by adding athletic fields on the very easterly end of the park. Lake Edina Park used to contain three ball fields, tennis courts and a playground prior to being turned into a golf course. Edina Public Schools is currently completing an assessment of their athletic fields and are preparing a report of recommended field replacements and renovations. Sports Dome Recommendation Staff worked with the Cuningham Group, RJM, Anderson Johnson and Park and Recreation Consultants to prepare a site and financial feasibility study of the Braemar Athletic Field location. Four different seasonal dome configurations were considered. Each of the four were also considered with a 230' wide dome option and a 250' wide dome option. In order to comply with fire codes for a seasonal dome and not require full sprinkling with water cannons, the dome would need to be up for less than 180 days. This 180 day scenario works very well with our projected sports dome needs. Option A Sports dome only. No outdoor artificial ice sheet. Option B Sports dome and a 130' X 65' ice sheet. Option C Sports dome and a 200'X 85' outdoor artificial ice sheet. Option D Sports dome turned in an east/west orientation. This option could have been constructed with or without the outdoor ice sheet. Option B was eliminated right away due to the small rink. If we were going to have a rink, it would be much more marketable if it was a full size rink. Option D was also eliminated due to cost, the elimination of approximately 50 parking spaces and the undesirable east/west orientation of the artificial turf field during the non -dome season. If possible, it would be ideal to maximize the space with a 250' wide dome. This would be a benefit to teams practicing during the dome and non -dome seasons to split the field and play in an east/west orientation. The additional 8000SF will cost an additional $256,000. Outdoor Refrigerated Rink - The addition of an outdoor ice rink at the Arena would be a benefit to Arena operations, to the Edina Hockey Association (EHA) and the residents of Edina for additional programming opportunities. Currently Braemar Arena is able to provide approximately 40% of the ice needs for the Edina Hockey Association. EHA purchases approximately 2000 of its 5000 total hours purchased at the Arena. If EHA purchased an additional 750 hours at the Braemar outdoor rink, they would be purchasing 55% of their ice at Braemar. An outdoor refrigerated rink would be operational from approximately November I through March 15. The cost of an outdoor refrigerated rink would be approximately $2 million, but this cost also includes the replacement of the refrigeration system at the East Arena. The East Arena is the last ice sheet utilizing R22 refrigerant at Braemar. The West and South Arenas use ammonia as a refrigerant. R22 will no longer be produced after 2020. The cost to replace the refrigeration system on the East Arena alone is $750,000. A pro forma for the operations of an outdoor refrigerated rink is attached. It is based on a 17 week season. The ideal season would be 19 weeks. This budget is prepared conservatively in case warm weather conditions in early November would prohibit ice production. This pro forma, like the sports dome pro REPORT / RECOMMENDATION Page 3 forma does not support the re -payment of construction costs, but does cash flow positively and would provide positive cash flow for the Arena while better meeting the needs of the EHA athletes and continuing to improve on the Braemar Arena brand. Based on a 17 week season, we project a positive cash flow in the first year of approximately $80,000, based primarily on rentals from the EHA. This rink would also be utilized for tournaments and parks and recreation programming for youth and adults. There would be no additional staffing costs because existing Arena staff would be able to maintain and supervise the outdoor rink. This rink is also in an ideal location because it is protected from the sun and wind, neatly tucked between the Hornets Nest, sports dome, West Arena and East Arena. Staff is working on commitments for ice rental from the EHA for this amenity. Another option to consider would be the addition of geothermal at the East Arena. A geothermal unit could potentially provide heat for the sports dome, significantly cutting our utility costs. This concept would need further study to determine site feasibility, actual cost and return on investment. Rough estimates for geothermal are $750,000 - $1 million, but would provide annual energy savings for the sports dome and would reduce the carbon footprint of the dome. Staff has worked closely with the athletic associations to secure commitments for dome utilization. The Edina Soccer Club (ESC), Edina Baseball Association (EBA), Edina Lacrosse Association (ELA) and Edina Football Association (EFA) have all made verbal commitments to dome usage (including a schedule) and a $30 per person priority access fee. The $30 priority access fee would be charged to the user groups wanting to have priority access in scheduling of the dome. This would be a per athlete charge for every athlete in the association. We have a commitment of 823 hours from the ESC, EBA, ELA, EFA and CSC Sports. The Edina High School previously committed a minimum of 85 hours to the dome, increasing the total commitment to 908 hours. The school district has a new Activities Director starting in July and their participation will need to be confirmed. With the $30 per athlete priority access fee, we need just 693 hours to break even. Without the priority access fee, we would need to rent over 1020 hours to break even. CSC Sports is a metro based adult recreational sports league provider, currently utilizing domes and athletic fields across the metro. The centralized location of our dome in the metro area and our commitment to provide them regularly scheduled hours is appealing to CSC Sports. They would be a quality, long term partner for our project. The commitment from the athletic associations has been impressive and all have indicated that they are prepared to sign a "contract" drafted by the City Attorney. Staff plans to have a contract drafted and signed by each association prior to the City Council work session in August. This contract will include the $30 per athlete priority access fee in perpetuity and a minimum of annual hours to purchase along with a sample schedule. Summary Options for consideration: Sports Dome Option A (230' or 250') $5.4 - $5.8 million Sports Dome Option C (230' or 250') $5.4 - $6.0 million Outdoor Refrigerated Rink $2 million (estimate) Pamela Park Field and Parking Renovations $2,320,000 Creels Valley and Fred Richards Field Renovations Not studied* "Sand -peat fields cost approximately $450,000 each. Artificial turf fields are approximately $1,250,000 each. Creek Valley has 4 fields and Lake Edina Park/Fred Richards could accommodate 2 rectangular fields. This spring and early summer the Edina Soccer Club lost over 825 practices and games due to rain and poor field conditions. A sports dome and renovated fields would have significantly improved the chances of REPORT / RECOMMENDATION Page 4 getting in a good percentage of those games cancelled due to poor field conditions. Staff did not receive estimates or hire a consultant to study the feasibility of improving the fields at Creek Valley School Park. A sports dome would provide an asset for all members of the community. The sports dome would include a walking track around the outside of the sports field that residents would be able to use free of charge. Seniors would be able to utilize the dome for a variety of programming during the day. The school district could use it for events from band to athletics and the Parks and Recreation Department could utilize it for programming for residents of all ages and for special events. It could also be rented to residents for birthday parties or other private rentals. Attachments: Feasibility Study — Braemar Athletic Field Location Edina Dome Pro Forma — Staff & Athletic Association Version Maple Grove Sports Dome Field Layout Outdoor Refrigerated Rink Pro Forma Site Map — Creek Valley School Park Site Map — Pamela Park Pamela Park Improvement Estimates Edina Sports Dome — Feasibility Study — Location Phase G u R I NG H A M Braemar Athletic Field Location Jame 24, 2013 Consultant Team: Park and Recreation Consultants (PARC) Cuningham Group Architecture, Inc. (CGA) Anderson -Johnson Associates (AJA) Purpose As follow-up to the feasibility study of a Sports Dome in Edina, the Consultant Team was asked to explore the possibility of locating a Sports Dome on the City -owned property north Cuningham Group of the Braemar ice arena, including the Braemar Park Athletic Field and other park land. This Architecture, Inc. memo and attached images are the result of this study. Process The consultant team met with Ann Kattreh of Edina Parks and Recreation to review the site and discuss possible options for locating a seasonal dome, some including space allowing for a future outdoor refrigerated ice sheet. Diagrams were generated, reviewed for pros and cons, and narrowed down to two options. Site data available to the team was not all up-to-date. Thus, the topographic data used was assembled from information from the City, drawings from the athletic field and the Hornet's Nest construction, and on-site observations. This information has made it possible to perform preliminary analysis of the site's existing three- dimensional features and use these to determine order -of -magnitude costs. Planning also utilized available information related to zoning, fire code and engineering, and was augmented, late in the process, with a preliminary discussion with the Fire Marshall. If/when the project moves forward into design, further conversations will be necessary. Approach to Study Several aspects of the site were of imunediate concern in potential use for a dome: width constraints, including existing buildings, grade, retaining walls and potentially protected wooded slopes. The approach taken has been to study the feasibility and costs associated with a specific dome/field width, then consider alternatives that could be taken further during a future design phase. The emphasis of this study has been feasibility, rather than refinement of a design. Site Characteristics See aerials and photos of existing site, on pages 1-3 of Exhibits document. The existing lighted athletic field is in a `bowl' defined by buildings and grade on south and east side, a tree -covered slope on east, and a ridge with playground and memorial picnic pavilion on north. The field is approximately 7' below the floor elevation of the ice arena buildings, with sloping grass area on all sides, together with a few retaining walls. Further north is a steep slope down to the Courtney ball field complex. There is a rapid drop-off in the northeast coiner, also covered with trees and shrubs. St. Anthony Main 201 Main Street SE Suite 325 Minneapolis, MN 55414 Tel: 612 379 3400 Fax: 612 379 4400 www.cuningham.com CUNINGHAM Site Plan Layout c R o U P Different layouts were considered to maximize what could be included on site, working within the given constraints. Four options were initially considered. See diagrams on p. 4 of Exhibits document. Option B (smaller ice -sheet) was set aside in favor of Option C, as it is effectively included within Option C. Option D (East-West orientation) was eliminated because it displaces as many as 50 existing parking spots. Options A and C were studied further to establish costs. Basic Program: • 230' x 400' dome with 10' clearance on all sides for snow removal. This width/length provides for a 200' x 320' soccer/athletic field wrapped by a walking track, with space at ends for batting cages. • Enclosure for mechanical equipment and off-season storage of some dome components. • Fire department access from west and from southeast coiner (drive adjacent to east arena). A longer drive up the east side may be required. • 2400 sf Lobby/Support building connected to the dome but not to other buildings • Drop-off within existing parking lot, near Lobby/Support Options: • Allowance for 85' x 200' outdoor ice sheet (Option C) • Dome width of 250' to allow for a 220' wide soccer field (15' each side for walkway and buffer) Sustainability Add-ons • A higher insulating value for Dome can be achieved via an additional fabric liner. This more than doubles the R -value, from approximately R1.5 to R4 • Energy efficient and long-lasting lighting: the technology is evolving rapidly and it is expected that LED fixtures equivalent to the industry -standard 1000W metal halides will be available, and would be utilized Givens and Assumptions for utilization of site: (based on cost and importance to City): • East boundary for development is the wooded edge, to avoid triggering substantial Watershed requirements • Existing drives may serve Dome traffic • Existing parking may serve the Dome and should not be reduced in quantity • 50' separation should be maintained between Dome and buildings to meet fire code requirements • Playground may be eliminated. Relocation would be a plus • Retain hill with mature oaks west of mid -field Three Dimensional Impact — Earthwork, Retaining Walls, Demolition The current field's flat area must be widened and lengthened for a dome and support features, for both proposed dome widths. To uninimize exported soils, the elevation of the field would be raised 34'. Existing features affected include the playground and the picnic gazebo north of the athletic field, the stepped concrete seating at the west edge of the existing field, the light poles, and some of the natural features at east and west. In all options, the playground, gazebo and seating are eliminated. Lights would need to be removed and replaced. Edina Sports Dome — Feasibility Study — Braemar Park Athletic Field Location Report — Page 2 CUNINGHAM Preliminary grading plans were developed to determine rough grading volumes, potential G R O U P retaining wall heights, and impact on adjacent features. See diagrams on pages S-7 of Exhibits document. Summary of Impacts: All options: • AJA is quite confident that stormwater issues can be addressed, most likely with a holding area within the dome footprint. • Fire Code requires that combustible vegetation be removed within 30' on all sides during the period when the membrane structure is up. The impact will be mowing grass and clearing leaves, and some tree branches within that zone, but will also include removal of some trees, particularly at the southeast comer. Option A-230' and A-250' widths: • Extended width and length requires grading and some retaining walls. The dome does not cross the ridge between the soccer/athletic and ball fields in the two versions of Option A. • Wider dome, from 230' to 250', increases grading and retaining walls somewhat, but the primary costs are related to 8,000 additional square feet of turf and dome area. • Although diagrams do not show a drive lane at the east edge of the dome, a modest shift of the dome north would permit a drive to be added, as in C options. Costs do reflect the additional paving. Option C — 230' and 250' widths: • Extension of flat Dome area north due to ice sheet requires substantial regrading work and a retaining wall as high as 10' at north/northeast coiner. Extra width increases the impact, as shown in earthwork and retaining wall costs. • Lobby/Support building was located to the west of the dome. Some ramping is needed to make a more rapid transition to the parking area. • Scope was included for a 25' drive lane at the east edge of the dome. Order of Magnitude Costs Based on the preliminary grading plan, the consultant team developed `order of magnitude' costs specific to each option to use in connection with an estimate for basic dome development costs. The spread among the options is surprisingly small. Option A-250' width $5.6-5.8M Option A-230' width $5.3-5.6M Option C-250' width* $5.7-6.OM Option C-230' width* $5.4-5.6M *Estimates for C-250 and C-230 do not inchrde any ice sheet costs. Edina Sports Dome —Feasibility Study— Braemar Park Athletic Field Location Report — Page 3 Notes: These are rough costs and some assumptions have been conservative, as current C U N I N G H A M information was not available for some components.The range shown addresses the potential G R o u P of additional costs. These include $100,000 for the more energy efficient double liner, and $150,000 if existing field lights are upgraded as part of the project. Sustainability Add-on Costs A higher insulating value for Dome can be achieved via an additional fabric liner. This more than doubles the R -value, from approximately R2 to R4.5. Approximate upcharge for the additional liner: $75,0004100,000 Increase in annual installation cost (more fabric to handle) $2,000 Annual energy savings (estimated) ($20-30,000) Another option to consider for sustainability is a Tedlar coating for the dome fabric, which nuns $1.50/sf, or approximately $100,000. It will extend the life of the membrane by about five years, approximately $20,000/year less than the pro -rated cost of a new membrane for each of those five years. Operational Issues PARC has reviewed the options at the Braemar Athletic Field site for differences to the assumptions in their 1/26/12 study. An addendum to their study is included with this report, and dated 6/18/2013. Conclusions The site development for each of the option studies indicated that each of the considered options is possible, though costs vary. The options with greater width come with greater risk of uncovering additional challenges and costs. It will be up to the City of Edina to select an option based on opportunities and related costs. Next Steps — Project Development • Decision on which option to pursue and determination of fimding; • Design of project; • Before construction, because of its size and potential impact, the project will require a site plan review, code reviews, and watershed submittal. Edina Sports Dome —Feasibility Study— Braemar Park Athletic Field Location Report — Page 4 Edina Sports Dome — Braemar Soccer Fields Location Study — Exhibits Edina Sports Dome — Feasibility Study — Braemar Park Athletic Field Location Exhibits p. 1 3. Existing Site Diagram - with approximate topographv Edina Sports Dome —Feasibility Study— Braemar Park Athletic Field Location Exhibits p. 2 Photos of Existing Site 3 I 2 4 6 K 7 9 X 10 Edina Sports Dome -Feasibility Study- Braemar Park Athletic Field Location Exhibits p. 3 4. Initial Options for Sports Dome: OPTION A - 230'X400' DOME OPTION B - 230'X400' DOME. 130'X65' ICE RINK OPTION C - 230'X400' 00ME, 200'X85' ICE RINK Edina Sports Dome -Feasibility Study- Braemar Park Athletic field Location Exhibits p. 4 5. Options for Sports Dome - Developed A & C: OPTION A - 230'X400' DOME Option A - Views showing locations of dome relative to existing buildings. Edina Sports Dome — Feasibility Study — Braemar Park Athletic Field Location Exhibits p. 5 OPTION C — 230'X400' DOME, 200'X85' ICE RINK _ _ Option C - Views of dome trom Northeast, showing potential ice sheet (upper left), and additional grading at north edge: retaining walls near ball fields and in SW corner. Accessory building shown in two potential locations; costs are based on location near parking at right. Edina Sports Dome —Feasibility Study— Braemar Park Athletic Field Location Exhibits p. 6 W-l", CONSTRUCTION June 24, 2013 Braemar Soccer Field Dome Options Option A Layout (250' x 400' Dome) 1-1111MLAPOLIS i PHOENIX ! UENVLR Option A Layout (230' x 400' Dome) Quantities Unit Cost/Unit Total Dome foundations 1,300 LF $250 $324,000 Dome (250'x 400') 100,000 SF $13.50 $1,350,000 Synthetic turf field (Includes soil prep) 1 LS $926,000 $926,000 Site hardscapes 1 LS $120,000 $120,000 Mechanical/Electrical 100,000 SF $4 $400,000 Landscaping 1 LS $40,000 $40,000 Retaining walls 1 LS $30,000 $30,000 Utilities 1 LS $100,000 $110,000 Earthwork 1 LS $580,000 $580,000 Accessory Building 2,500 SF $250 $625,000 Storage and maintenance buildings 2,500 SF $100 $250,000 Contingency 7% $330,000 SAC/WAC 1 $100,000 $100,000 Architectural/Engineering Fees 7.5% $390,000 Total $5,575,000 Added Dome Liner for Higher Insulating Value 100,000 SF $1.00 $100,000 Sports Lighting (4 EA) 4 EA $37,500 $150,000 Option A Layout (230' x 400' Dome) Quantities Unit Cost/Unit Total Dome foundations 1,260 LF $250 $314,000 Dome (230'x 400') 92,000 SF $13.50 $1,242,000 Synthetic turf field (Includes soil prep) 1 LS $830,000 $830,000 Site hardscapes 1 LS $120,000 $120,000 Mechanical/Electrical 92,000 SF $4 $368,000 Landscaping 1 LS $40,000 $40,000 Retaining walls 1 LS $30,000 $30,000 Utilities 1 LS $100,000 $110,000 Earthwork 1 LS $570,000 $570,000 Accessory Building 2,500 SF $250 $625,000 Storage and maintenance buildings 2,500 SF $100 $250,000 Contingency 7% $330,000 SAC/WAC 1 $100,000 $100,000 Architectural/Engineering Fees 7.5% $390,000 Total $5,319,000 Added Dome Liner for Higher Insulating Value 100,000 SF $1.00 $100,000 Sports Lighting (4 EA) 4 EA $37,500 $150,000 Option C Layout (250'x 400' Dome) Option C Layout (230'x 400' Dome) Quatities Cost/Unit Total Dome foundations 1,300 LF $250 $324,000 Dome (250' x 400') 100,000 SF $13.50 $1,350,000 Synthetic turf field (Includes soil prep) 1 LS $926,000 $926,000 Site hardscapes 1 LS $120,000 $120,000 Mechanical/Electrical 100,000 SF $4 $400,000 Landscaping 1 LS $40,000 $40,000 Retaining walls 1 LS $80,000 $80,000 Utilities 1 LS $100,000 $110,000 Earthwork 1 LS $650,000 $650,000 Accessory Building 2,500 SF $250 $625,000 Storage and maintenance buildings 2,500 SF $100 $250,000 Contingency 7% $340,000 SAC/WAC 1 $100,000 $100,000 Architectural/Engineering Fees 7.5% $400,000 Total $5,715,000 Added Dome Liner for Higher Insulating Value 100,000 SF $1.00 $100,000 Sports Lighting (4 EA) 4 EA $37,500 $150,000 Option C Layout (230'x 400' Dome) Quatities Cost/Unit Total Dome foundations 1,260 LF $250 $314,000 Dome (230'x 400') 92,000 SF $13.50 $1,242,000 Synthetic turf field (Includes soil prep) 1 LS $830,000 $830,000 Site hardscapes 1 LS $120,000 $120,000 Mechanical/Electrical 92,000 SF $4 $368,000 Landscaping 1 LS $40,000 $40,000 Retaining walls 1 LS $76,000 $76,000 Utilities 1 LS $100,000 $110,000 Earthwork 1 LS $590,000 $590,000 Accessory Building 2,500 SF $250 $625,000 Storage and maintenance buildings 2,500 SF $100 $250,000 Contingency 7% $320,000 SAC/WAC 1 $100,000 $100,000 Architectural/Engineering Fees 7.5% $370,000 Total $5,355,000 Added Dome Liner for Higher Insulating Value 92,000 SF $1.00 $92,000 Sports Lighting (4 EA) 4 EA $37,500 $150,000 The project estimates provided are based on conceptual development of facility size, components and location on site. The values that have been established are conceptual in nature, providing anticipated magnitude of costs based on historical construction cost information from previous facilities. Upon final design, bids will be recevied for all areas of work that will at that time provide more detailed and accurate construction costs. The value provided for the fire protection of the dome is based on a water deluge system that would be similar in design to the system being provided at the Braemar Golf Dome. The value for this system was developed based upon the final costs of the golf dome system, which includes a dedicated generator and utility costs for a dedicated water supply line. EDINA SPORTS DOME FINANCIAL FEASIBILITY STUDY June 18, 2013 With the decision by the Park and Recreation Board to further explore the Braemer Park site for the future location of a proposed Sports Dome, Park and Recreation Consultants, LLC prepared an addendum to the financial feasibility study presented on February 14, 2012. Park and Recreation Consultants, LLC are using the original pro forma based on 2012 data. However, we have modified the pro forma in two instances. One, the replacement life of the artificial turf has been extended from 10 to 12 years and two; we increased the cost of utilities to account for the additional 8000 square feet of the dome. The results of these two modifications will increase the cost of utilities by $7,000 and the renewal/replacement line item by $3,136 annually for years 1-12 and $7,681 in years 13-1S. According to information from dome suppliers, if the City accepts the optional added membrane at an additional cost of $100,000, utilities could be decreased by $20,000430,000 annually and increase the cost of putting up and taking down the dome by approximately $4,000 per year. As noted in the 2012 study, one of the performance risks was competition from the privately owned Champions Hall sports facility located at 7000 Washington Avenue in Eden Prairie, Champions Hall is located only half mile and minutes from Edina's proposed site. The Hall is already operational and has trampoline, pickle ball, table tennis, and volleyball organizations renting the facility. The 290 x 200 square foot turf field area is scheduled to be completed by August 2013 and will be competing for rentals with the City of Edina. Therefore, before the City proceeds, we strongly urge the City follow through on the study's recommendations as restated below: 1. Park and Recreation staff should meet with the representatives of the Soccer Club, Lacrosse Association, Edina High School and the Baseball Association to commit to an actual 2013-14 schedule of 820 hours of the full dome, before moving forward with any final recommendation to the City Council. 2. Park and Recreation staff should meet with the representatives of the Nevers Baseball, Simon Soccer, and St. Louis Park Soccer Association to complete an actual 2013-14 schedule. The City should also attempt to secure commitments from others of sufficient hours to ensure revenues would exceed operational and replacement costs, before moving forward with any final recommendation to the City Council. 3. The business plan should include a long-term strategy for the development of programs and services that will use non -prime daytime hours. The revenues from these hours will greatly increase the long-term financial success of this facility. Park and Recreation Consultants LLC EDINA SPORTS DOME FINANCIAL FEASIBILITY STUDY June 18, 2013 4. The business plan should include a strategy that develops a strong relationship with non-resident groups that are likely to be long-term renters. Turf renters that will take hours in the shoulder season (October -December) should be given preference for time in the peak demand periods. 5. The business plan should include a comprehensive advertising policy that addresses all park and recreation operations. 6. The City should annually review its dome rates, as upward adjustments may be required to keep pace with rising costs. In fact, due to Champions Hall's location to the Braemar site, PARC, LLC strongly encourages the City, after meeting the first two recommendations, to mitigate this issue by having all Edina youth and adult sports associations enter into a 5 year signed agreement and all private youth groups enter into a 3 year signed agreement before any serious public discussion of an Edina Sports Dome continues. As for the third recommendation, we encourage the Park and Recreation staff to immediately develop a 5 -year strategic plan to program the use of the dome with existing and proposed recreation programs during shoulder season and non -prime time hours. - All the above actions will be critical in providing a solid revenue stream as well as inclusive programming for community residents. Park and Recreation Consultants LLC Edina Opine Income statement pmb,". For Period Ending: Pevenue Vear One Year Two Year Three 2% Year Four i% Year Five 2% Year Ila 3% Yearieven 2% Year Eight 2% -Ni- 2% Year Ten 3% rEleven 2% Year -Ie 2% Year Thirteen 2% Fourteen 2% Year M - Edi". Turf Remak $ 280,550 $ 285,000 $ 290,000 $ 295,800 S 301,716 1 307,]50 1 313,905 1 320,183 1 326,582 $ 333,119 $ 343,112 1 349,9]5 5 356,974 1 364,114 1 371,396 Other Pmgnm P&Recreation $ 5,000 $ 6100 $ ],000 $ 7,140 $ ",ItI $ 7,428 $ 7,577 $ 7,229 S 7,883 $ 8,041 $ 8,282 $ 8,442 $ 8,617 $ 8,729 $ 8,965 Vending $ I,000 $ 1,000 $ 1,000 $ 1120 $ 1,040 $ 1161 $ 1,082 $ 1,104 $ 1,126 $ I.J. $ 1,183 $ 1,207 $ 1,231 $ 1,2531 $ 1,281 Opemd31-/Net solea $ 286,550 1 29200D $ 298,000 $ 303560 $ 310,039 1 316,240 $ 322,565 1 329,016 $ 335,596 1 342,308 $ 352,578 1 359,629 $ 366,822 $ 374,158 $ 383,641 Ea en Year One Year Two Year Three 3% Vear Four 3% Year Nve 3% Y -SI. 3% Year Seven 3% Year Eight 3% Yen Nine 3% V111TI, 3% Year Eleven 3% Yea. Twelve 3% Year Thirteen 3% Fpu , 3% Year M.. FUII Time $ 21,240 $ 21,880 1 22,536 1 13,212 1 23,909 1 24,626 $ 15,364 $ 26,125 126,909 $ 2],]16 $ 28,548 $ 29,404 $ 30,286 $ 31,195 1 32,131 PartTlme $ 25,500 $ 26,500 $ 2],000 $ 2],810 $ 20,624 $ 29,504 $ 30,389 $ 31,31 $ 32,239 $ 33,20] $ 34,103 $ 35,229 $ 36,186 $ 3],374 $ 38,496 Benefits 7,600 $ 7,228 $ 8,063 $ 8,305 $ 8,610 $ 9,075 $ 9,34] $ 9,627 $ 9,916 $ 10,214 $ 10,520 $ 10,83' Other P. roll Loses $ 3,11 $ 3,200 $ 3,300 $ 3,399 - $ 3,501 $ 3,606 $ 3,714 $ 3,.11 $ 3,940 $ 4,059 $ 4,180 $ 4,306 S 4,435 $ 4,568 $ 4,]05 Prof Sen4ces $ B4OOD $ 8,000 $ 8,000 5 8,240 S 8,48] $ 8,741 $ 9,004 $ 9,274 $ 9,552 $ 9,839 S 10,334 S 10,438 $ 10,]51 $ 11,0]4 $ 31,406 Training $ 300 $ 300 $ 30 $ 309 $ 318 $ 320 $ 338 $ 348 $ 358 $ 369 $ 380 $ 391 $ 403 $ 415 S 428 Oues and SuhsWptlons $ 100 $ 100 $ I. $ 100 $ 103 $ IN $ 109 $ 113 $ 116 $ 119 $ 123 $ 12] $ 130 $ 136 $ 138 Mileage o. Allowance $ 250 $ 250 $ 250 $ 250 $ 265 $ 21 $ 281 $ 290 $ 799 $ 307 $ 317 $ 326 $ 336 $ 346 $ 3531 Prof Services Audit $ 700 $ 700 $ 700 $ 711 $ 713 $ 765 $ 788 $ 811 $ 836 $ 861 $ 887 $ 913 $ 941 $ 969 $ 998 [onvarted Repairs $ - $ 2,000 $ 2,000 $ 1,060 $ 2,112 $ 2,185 $ 2,251 $ 2,319 $ 2,388 $ 2.460 $ 2,534 $ 2.610 $ 2,688 $ 2,768 $ 2,852 Pubblsh Pemoval $ 300 $ 300 $ 300 $ 309 $ 318 $ 328 $ 338 $ 348 $ 358 $ 369 $ 380 $ 391 $ 103 $ 415 $ 428 light andFower $ 38,500 $ 38,500 $ 38,500 $ 39,655 $ 10,815 $ 62,070 $ 43,332 $ M,fi32 $ 45,9)1 $ 4],350 $ 42,))1 $ SD,234 $ 51,]41 $ 53,293 $ 54,892 Heat $ 77,000 S ]],1100 S ]7,000 $ ]9,310 $ .1,689 $ 114,140 $ 116,664 $ B9,2W $ 91,942 $ 94,700 $ 9],541 $ 300,468 $ 103,482 $ 306,51131 $ 109,784 Telephone $ 300 $ 300 $ 300 $ 309 $ 318 $ 328 $ 33. $ 348 $ 358 $ 369 $ 380 $ 391 $ IM $ 415 $ 428 Sewer/urate. $ 300 $ 300 $ 300 $ 309 $ 318 $ 320 $ 338 $ 348 $ 358 $ 369 $ 3.0 $ 391 $ 403 $ 435 $ 428 Security $ 1,800 $ 1,800 $ 1,800 $ 1,851 $ 1,910 $ 1.96] $ 2,026 $ 2,00] $ 2,149 $ 2,214 $ 2,280 $ 2,349 $ 2,419 $ 2.492 $ 2,566 Dome Set Up/Take Drawn $ 35,000 $ 35.301) $ 36,000 $ 3],0.0 $ 38,192 $ 39,33. $ 40,518 $ 41,]34 $ 42,986 $ 44.2]5 $ 45,601 $ 46.972 $ 48,381 $ 49,.32 $ 51,31) Servla Eentnch Equip $ 6,000 $ 8,000 $ 8,000 $ 8,240 $ 8,48] $ 8,742 $ %- $ 9,274 S 9,552 S %mg $ 10,134 $ 10,438 $ 10,]51 $ 11,0]1 GeneaI Supplies $ 1,500 $ 1. IN $ 1,500 $ 1,545 $ 1,591 $ 1,639 $ 1,680 5 1,]39 $ 1,791 $ 1,045 $ 1,900 $ 1,95] $ 2,016 $ 2,076 $ 1,139 Oeaning SupDlles $ 500 $ 500 $ 500 $ 515 $ 530 $ 546 $ 563 $ 580 $ 597 $ 615 $ 633 $ 652 $ 61 $ 692 $ ]13 oKce Sup plies $ 250 $ 250 $ 250 $ 258 $ 2315 $ 2]3 $ 181 $ 290 $ 299 $ 31 $ 31] $ 326 $ 336 $ 346 $ 356 Printing $ 500 $ SW $ 500 $ 515 $ 530 $ 546 $ 563 $ 580 $ 597 $ 635 $ 3133 $ 652 $ 6]2 $ 692 $ ]13 Postage $ 250 $ 250 $ 250 $ 258 5 265 $ 273 $ 281 $ 290 $ 299 $ 307 $ 33] $ 326 $ 336 $ 346 $ 356 ..-I U.- Personal $ 4,101) $ 4,400 $ 1- $ 4,J3g $ 4,880 $ 5,1127 $ 5,17] $ 5,333 $ 5,493 $ 5,65] $ 5,827 $ 6,002 $ 6,182 6,559 Domelmurana $ 8100 $ 8,001) $ 8,000 $ 8,240 $ 8,487 $ 8,742 $ 9,01)1 $ 9,14 $ 9,552 $ 9,839 $ 10,134 $ 1%, . $ 10,751 $ 11,074 $ 11,41)6 Tota10 emOn $ 241,014 $ 247,530 $ 249.586 5 257011 $ 264,783 $ 272,726 S 200,908 $ 289,335 $ 290,015 $ 306 956 S 316,366 $ 325 649 1 335419 1 345.481 1 355,846 Net Operating Income (loss) $ 45,526 $ 46,4]0 $ 48,414 $ 46,089 $ 45.257 5 43,514 $ 41,657 $ 39,681 S 3],501 $ 35,353 $ 36,413 $ 33,900 $ 31,403 $ 20,677 $ 25,]96 Other Revenue&E.2e Year One Year Two Year Three 3% Year Fou. 3% Year Five 3% Y-51,3% Year Seven 3% Year Eight 3% Year Nlne 3% Year Ten 3% Year Eleven 3% Year Twehre 3% Yen Thirteen 3% Year Fourteen 3% Year Fifteen General Fund Suppprt Transfer In Renewal/Peplarement $ (127,300) $ (127,300) $ (127,300) $ (127,300) $ 1127,300) $ (127,3(X) $ (127,300) $ (127,300) $ 1117,301)1 $ (127,300) $ (127,300) $ (127.300) $ 1152,7001 $ (152,700) $ (1521700) Eaphal Improvements Other lnmme Total Other income &Eapense $ (127,300) $ (127,30(i) $ (127,30(1) $ (127.300) $ (127,300) $ (13],300) $ 112],300) $ (127,300) $ (127,300) $ (12],300) $ (12],300) $ (137,300) $ (352,700) $ (152,]00) $ 1152,700) NetProOt(loss) $ (81,14) I (82 830) $ 18,086) $180,111) $ (821tM3) $ (83,7116) $ (85,643) $ (87,619) $ (89,7]91 $ (91y4]) $ (90,887) $ (93,320) $ (1]1,19]) $ (134.0131 $ 1116,904 Fund Oalanmasef BeBof Yea. $ - $ (81,14) $ (1W,604) $ (243,490) $ (323,981) $ (405,944) $ (489,730) 5 (575,373) $ (66;993) $ (752,711) $ (844,659) $ (935,5461 $(1,028,566) $(1,149,8631 $(1,263,886 Fund Balanm as of End Year $ 181,7]4) $ 1164,604) $ 1243,490) $ (313,901) $ (4051944) $ (489,730) $ (575,373) $ (662,993) $ (752.]11) $ (844,659) S 1935,546) $(1128,566) $(11149,863) $(1,263,886) $(1,390,]90 6/24/2013 N N W M W W N O O yy V W W N O m W N W W W V N 3F o O N M r r r r r r N p N r r N N r(1O n M W W N n e a2 ^v r r I r N N r r W a M N W N O W r r v M N r r W a M to W W O c W O N e p N N N W N 0 0 a r r r W N r l N a ry 10 W N r r r r r O W N n o tD m N N W N OJ N W m th O W O M r � O O) N t0 m U C.2 O O NLL C N N m 0 O aJmJi.�F-m XXXX W Q Q Q Q Q Q Q U Q U m m m m m m m 2 m W W W W W W W W www W W U Wrn nM Wov N r i r N r r r r N W M (O ly N W N V W O M M N n D N O N O W V O N W M O O W I r r r N r r r W O O W OO W O O N W O W O N V OO N r l r r N r r r N M co v co i i r r r l N I r l O O W W r r l r r I I N r r r W m N W M W W W O O O N M N M co m V r r m m U C C N 2 o �� SOD cn a aJmJC7 F -m W Q Q Q Q Q Q W Q U U m m m m m m 2 w WW w w w w W w w W w w U V) NIM a � dF a �I4 rp h D W M N O O O O O M O N W W O O W O M O n v m W o s}M W O N n 0 f 0 W n r r r O N N (O N t9 m CO N m r O lv M r ' m O ' N llo r r r 04 MN QOnO OnN m O M O M M 0 W " v n M n W N O r a M W N E9 " m O W " m o m" r N EA O O O 0 0 0 0 W co W O co O O M W n ' v O N N r r cl 69 r r M ' 13 t'W] N M r m O M h O o O O O W O O W O W r l co N M M v ' N fA O O O O O W O o o o o M o N W N vMvn W m W W co M LO n M rnoNnv_ v>n ' c0 m Uy .� O O N day, t: m �m a. aJmJ0I-m m Q Q Q Q Q Q W Q UU m m m m m m 2 LLmN W W W W W W W W W W U O on W �rn m N r r r N N ' M M N r r di O O N O W O W (O N W W O N co b n M m m O N W N n ' N N M' M M M N ' F» mmnoo uoi� N N M M M M N r r ei O O O O N r r m l r m m M N r r fA r r r M r r M M M N I FA o r r r M r r r M m N r r M N N N M M NM M M N m m m y a y o m 0 `w c om a aJmJc�f-m W << Q Q Q Q W Q U U m m m m m m 2 w WW W W W W W W W W W W U ,Ie 1 7C] N U E E E d d m o E E E L N m a a a o W U Dom mr (n crn(D Tr Inmm0mT0mm V V V V mmm N o W VO c M comm dmMvONoovr(nmNm(n(Dtnm(nlntOrrr(n(D (n a M In tu�(o O M N V d o t t/)�"IN�m(D V NNr- N O o m (D N �(rn0 LL!�(O InM�� N T MtD LLNM NOmpN r 0 o) 10Nmmr�m NMM m O rrrrm m OmtO o N O V rm rm000 V V m(O OONNCJ V V V mom V m r aDOr m NM �rlhNmO �O(OM m.-rr0m�(OmNOrr V V V MMM r O aD OT V V W L6 �((DD to V M�•r-O aD to V NNS N 0 Nm.O I2(D NM �! 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N m O m N N 0 (O mMO V (O(OO mM�-000mrr00(O r(O (OmMmMNNN�r' m (ONM m (O Mr O W W dm' M M N m (n (D (O V (� (V N M N N N e- N N d 0 dm �. d N �- } VN p } } ON FA .9 .0 f9 E9 f9 Y N m O o o m 0 0 (0 O O N N M m 0 r r 0 (0 m m m m m m m m M 0 0 T r M 0 e r 7 0 O N N 0 O V r V m V V N N m m m M m V V N N N N r r r O m N W(p O V O m ol O a mmO�N �ONONrr�tO (0m0tD rtnOMMMMNNN� O m W V N M �M p O IC OtO�r V A V Nmrc`')mmmm V mom.- N V TrN dNN 0 0 0 d m V M M N N N O } M V a' o (ry000M mvMmt�mmm�(pumim�mvtonmmmmmc`op(`pD(`oDoo (on ocmov W vm z HL DM0M0 N Mmm-0t0 V V mM V N0t0r N(OMMMMNN NCO m tOmT M MND t0 O V N r m O r N tV cD m r w V M—" (V (D m O .1 O» U d d y 0 0 M M d m V m M N (V c N 0 } N M (? N C 3} N d} d L_ w 0 C fry f9 (A 43 EA .A r 0 O d j A dL d 100000 (O O O( OO N r O Or O mm aa�� N N(00000(Om Lo N NNO a NN Q N.. 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L O O C C d > 0 O a U NZ o W N o U o K "v+0 d mW rn d¢ E m d w a N c a w d E U w $ `o Va m� `�E m d m o Im .w > 3 ya o) o=r w mm E� co o$ dC U.00 o d w d d 3) c-- o E 7 d A 5 U g U w o a a c o d o Z o aN 7 d a Q a m c c d d U u7i U� m m Z rn c m o a a m a = av m m (comEEd��=cdima«�dcty myLam rnm6 O mc. m mm zoa >�ccud amtEr~NEc2cdv��mc.E�aa;a0�wa� c :° mm0 E p D o to v m d d o- x d rn o m ° odd m d d o d.c E 7 m d— F= 0 7 o o a c m w 7 7 w CLL Kwa>�O wx � oaLLaommUO m U` au O'F-m�Oo. oU H 0Dz w LLLL z ~Nz .._ r� 'z N � z Boz .�� N � w� sa� `Nz V� -. ��z J2 �m 2 �� ocz �� N� N v w� a2 I�N� m� v ��� I��z z o � �� N� Wz �a� N2 �mz � J� m� mz o� s�� �N� ✓i r.� ♦�2 ,a� Nz �� z� m� a> �8 m� sm i Association Edina Baseball Association Edina Soccer Club Edina Lacrosse Association Edina Football Association Total Participants Fee 1,307 757 463 650 Cities Sports Connection October November December 4 16 16 Cost $1,280.00 $5,120.00 $5,120.00 Total Fees $30 $39,210 $30 $22,710 $30 $13,890 $30 $19,500 $95,310 0, January February March April Totals 16 116 16 8 92 $5,600.00 $5,600.00 $5,600.00 $2,800.00 $31,120.00 Edina Baseball Association October November December January February March April Open Bball 8 8 8 8 6 Cost $0.00 $2,560.00 $2,560.00 $2,800.00 $2,800.00 $2,100.00 0 Blizzard Bali 0 0 0 12 12 6 Cost $0.00 $0.00 $0.00 $4,200.00 $4,200.00 $2,100.00 $0.00 Legion Workouts 6 6 3 Cost $2,100 $2,100 $1,050 Legion Tryouts 8 Cost $2,800 Babe Ruth Prep Tryouts 43 Cost $15,050 Minors Tryouts 9 $3,150 Pre -Season Practice 22 $7,700 Cities Sports Connection October November December January February March April 4 16 16 16 16 16 8 Cost $1,280.00 $5,120.00 $5,120.00 $5,600.00 $5,600.00 $5,600.00 $2,800.00 Totals Running 38 $12,820 $12,820 30 $10,500 $23,320 15 $5,250 $28,570 8 $2,800 $31,370. 43 $15,050 $46,420 9 $3,150 $49,570 22 $7,700 $57,270 0 Totals 92 $31,120.00 230FIELDTURF LIMITS 5' 200' SOCCER FIELD (0/0) E MINI -SOCCER FIELD (0/0 15' 180' BOY'S LACRO55E FIELD (1/0 i 60' FOOTBALL FIELD (1/1) O Q N Z N C1 A 6 0 0 w 0 N O n n I A rn QWj A O O O p T � � v � S c N C 6 � Oy rn s O N NO g" O T O � O A O AWN- o �mNo S rn NOOm O O Opp C p AND O � �DDz OMM ■ T ■�--�■ mm a F� Z DS d K 0n O p1 B O C N O O m z N i DRAWN BY: P.B. CITY OF MAPLE GROVE CHECKEDBY: J.B. DOME REC FACILITY FieldTurf MAPLEGROVE, MN A Tarkett Sports Company FIELD AREA: 82,000 sg.fl DATE: MARCH 18, 2011 1 ISSUE: SUBMITTAL 1 SHEET: 1/l FIELD LAYOUT All Righh Re ,e . Confltlenfisl lnbrrnatl— No potion of [h— dmW,gs may b tlisdosetl. o d' reprotlucetl, mo .d or sM1axn, wlNout prior wd— m nl of Fbltl .. w Oo m 0 (D nom) v 03 O D D = D C O D C m v xa m (n N x x m m ,D� m = m (D o N o' m m (D (D n. m (D m �c (D m m o v w l< D a O O N N N ((DD C '-i N (D W (n W A `G `G CD (D J OD N N N N O W W W A O J O) y O) (D W W W (n O co J O) O O O O) O (n W N N N W O W O W W N N N O A A N O A A A A O J W w A Cn A W O V O V O J CP W O O 00 V (), ~ N O (D A A A W O W O A OD N N N O A A (D Cn W A A A Oo O (fl Oo w -� N W J (D (n (P (n (n (n (n W A O O V N W N W (D O (n W (n ()1 O (n O W m N W N N N N Ou W (n (J) Cn W O (D W d (n W N (D O A O A O A W A O O V N W N A Oo (D O) O) O) W O ()I O A G Oo N N N -� U) (n (D (n d) (n (n (n N O O _ (n OD (n A (n A Cn A N O O O) W A (D 01 00 O V J J OO O W O cn O W N N N _ Cn Cn CD (D N J W W W W O w W O W O (n O (n O (n K) N O O W W A (D Q) W (D 00 OD 00 W O 00 O (n -< O (D N N NCD _ Cn (D N O W O) O) a) W N w j Cl) W (n V (n J (n J O O O (n (n W 1 v co � O O O O O O C) O W 00 CC) N N N _ Cn Cn (D (D N (D J V V O) _ W N w O O O (n (n W W W Oo (f) O O O O V G J (D N N N N W (n (D W W V V V O _ (n A w W (n O W W (n W CD O) (n W (D O O A O) N W J O W W W W O W O co W J (D N N p N p NN O _ Cn (n Cn A (D w W A N N N M O A N A W O O O (D O CY) co O W W O) D) O) W O W O O W A (D W N Ou N ao N W N Cn N (n J CP W N w (n J J V V A O W A O V V J J O J O -+ Oo (n O O O (n O ()I O O O) (D N N N N (n (n N w d) W W W A O W V N A A A V O J O N J (D W W O) (n O (n O W (D N N N N (n (n m O W (.D (O (D N O N (D O N W W Cl) (n O co V W N (n W W W OD O Ou O N (n W co 00 W O W O Cl) O N(n (D N D (71p� V m V J (n (n (n N O N (D N N W W W (n O W V A W O) -• W O Oo O W (D m O) O W Cl) Cl) W _ W (n w J W (D N Oo O � A N W (D -� A �--� A i A Oo A O O O O W A � V co N N N O O O O n Creek Valley School Park Highlighted areas are park property I CID, I I June 4, 2013 Ann Kattreh, Parks & Recreation Director Parks & Recreation Department 4801 W. 50th Street Edina, MN 55424 RE: Proposed Improvements at Pamela Park Dear Ann: ANDERSON -JOHNSON ASSOCIATES, INC. LANDSCAPEARCNITECTM SIMPLANK/NG • CIMENGINEERING 7575 GOLDEN I ALLEYNOWD SU1TE700 ANNNEAPOUS. AIY55I77 FAX (763) 5/4-0531 PN (76i) 51/-7179 As requested, we are pleased to provide this updated Opinion of Probable Construction Cost for the proposed improvements at Pamela Park. Also attached is the Schematic Plan which generally illustrates the proposed improvements and serves as the basis for the cost estimate. OPINION OF PROBABLE CONSTRUCTION COST 1. Relocate Hockey Rink and Lights Relocate the hockey rink approximately thirty feet to the west and thirty feet to the south of its existing location. Includes replacement of dasher boards and new lighting system (poles, fixtures and associated electrical). Estimated Construction Cost........ $ 160,000. 2. North Parking Lot Renovation and Expansion Reclaim and re -pave the North Drive (off 58`h Street) and Parking Lot. Construct new concrete curbing along the drive and around the perimeter of the lot to improve the flow of traffic into the north parking lot (near the park shelter building), create more parking capacity where possible and stripe the lot to make parking safer and more efficient. Expand the lot immediately west of the park building to gain an additional 15 stalls. Estimated Construction Cost........ $ 105,000. 3. West Parking Lot Renovation and Expansion Reclaim and re -pave the West Parking Lot (off Oaklawn Avenue) including new concrete curbing around the perimeter of the lot and a short (-2' high) retaining wall to transition grade along the west edge of the lot. The improvements will afford 37 more parking stalls. Estimated Construction Cost......... $ 40,000. 4. South Parking Lot Renovation and Expansion Repair, crack seal and seal coat the South Parking Lot and Drive (off 62°d Street). Redesign the existing lot configuration to be more efficient (add about 20-23 stalls) and expand the lot northward and westward to gain an additional 43 stalls. Note, young trees would have to be relocated. Estimated Construction Cost......... $ 75,000. 5. Grass (South) Athletic Field Renovation Construct a sand -peat athletic field (160'x 300') north of the South Parking Lot to support football, soccer, lacrosse and rugby. The field would be smaller than a regulation football field and would be used primarily as a practice field (which is how the area is currently used); however, this smaller field can also be scheduled for younger athletic game events. As a note, due to the existence of delineated wetlands and taking into account the elevation of the established stone water flood plain it has been determined that the field can be constructed, although the field size would need to be smaller in size than the existing field to the east. Estimated Construction Cost........ $ 420,000. 6. Synthetic Turf at Southeast Athletic Field Construct artificial turf over the footprint of the existing (380' x 225') natural grass athletic field with lights. Install perimeter protection around the field to deter vehicles- the preferred protection barrier would be either a stone bench system (sirnilar to that at the Edina High School artificial turf field) or bollard system (similar to bollards with chains at Arden Park and Creek Valley Park. Estimated Construction Cost....... $ 1,250,000. 7. Senior (North) Athletic Field Renovation Renovate the existing field including excavation and import of new sand/peat topsoil. Provide new drain the system, irrigation system and seed. Estimated Construction Cost........ $ 430,000. 8. Paved Trail Access to Playground Construct a paved trail from the south and west parking lots to the playground equipment. Estimated Construction Cost......... $ 35,000. Park Shelter Building Improvements We have NOT updated this cost. The project cost in 2009 was estimated to be in the range of $340,200 to $410,200 and would include expansion of the existing park building to meet current park shelter needs and desires of the community. In 2009, four concept drawings were proposed for consideration, all of which included much needed additional storage, plus a larger and more user-friendly room for community gatherings, meetings and skate changing, plus a kitchen/concessions area, drinking fountain and outdoor picnic patio space funding is available, the expansion will require more study and community input before a final plan is selected. Ann, we trust the above information is clear and understandable. If you have any questions, please do not hesitate to contact me. Respectfully Submitted, Anderson -Johnson As tes, Lae. ': ��C' Jay Porneroy, LLA Attachment City Council Updates June 18, 2013 • Awarded a $207,130 construction contract to Peterson Companies to renovate the Garden Park baseball field. • Awarded a $66,790 construction contract to Bituminous Roadways to build a new parking lot adjacent to the Yorktown Park Community Garden.