HomeMy WebLinkAbout2012-04-10 Park Board PacketAGENDA
CITY OF EDINA, MINNESOTA
PARK BOARD MEETING
CITY COUNCIL CHAMBERS
Tuesday, April 10, 2012
7:00 P.M.
CALL TO ORDER
II. ROLL CALL
III. APPROVAL OF MEETING AGENDA
IV. ADOPTION OF CONSENT AGENDA
A. Approval of Minutes — Regular meeting of Tuesday, March 13, 2012
V. COMMUNITY COMMENT
During "Community Comment, " the Park Board will invite residents to share relevant
issues or concerns. Individuals must limit their comments to three minutes. The
Chair may limit the number of speakers on the same issue in the interest of time and
topic. Generally speaking, items that are elsewhere on tonight's agenda may not be
addressed during Community Comment. Individuals should not expect the Chair or
Board Members to respond to their comments tonight. Instead, the Board might refer
the matter to staff for consideration at a future meeting.
VI. REPORTS/RECOMMENDATIONS
A. Hornet's Nest Working Group Recommendation
B. Veterans Memorial Committee New Member Appointment
C. Veterans Memorial Sculptor Contract
D. Cost Recovery Targets for Enterprise Facilities — Keeya Steel, Park Board
Chairperson
E. Self -Assessment Survey — Keeya Steel, Park Board Chairperson
F. Board and Commission Members Orientation Presentation — Staff
VII. CORRESPONDENCE AND PETITIONS
Y
The
assi;
plea
MINUTES
OF THE MEETING OF THE
PARK BOARD
HELD AT CITY HALL
MARCH 13, 2012
7:00 PM
L CALL TO ORDER
Chair Steel called the meeting to order at 7:06 pm
H ROLLCALL
Answering roll call were Members Dan Peterson, Jones, Cella, Gieseke, Steel, Segreto, Deeds, Jacobson,
Hulbert, Weicht, Neville.
III. APPROVAL OFMEETINGAGENDA
Member Dan Peterson made a motion, seconded by Member Gieseke, approving the meeting
agenda.
Ayes: Members Dan Peterson, Jones, Cella, Gieseke, Steel, Segreto, Deeds, Jacobson, Hulbert
Motion carried.
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Member Dan Peterson made a motion, seconded by Member Jones approving the consent agenda
as follows:
W.A. Approval of Minutes —Regular Meeting of Tuesday, February 14, 2012
Ayes: Members Dan Peterson, Jones, Cella, Gieseke, Steel, Segreto, Deeds, Jacobson, Hulbert
Motion carried.
V. COMMUNITY COMMENT
None
VI. REPORTS/RECOMMENDATIONS
VIA. Highlands Park Athletic Field Proposal
Mr. Keprios pointed out that his Staff Report and Recommendation states that the Edina Soccer Club
(ESC) has requested to make a proposal to remove the softball/baseball backstop at Highlands Park and
make room for a little bit larger practice area for the ESC. It would be used strictly as a practice venue.
The ESC proposal is to remove the backstop, provide funding to provide grass for the infield and install
irrigation.
Mr. Keprios indicated that he mailed a letter on February 22nd to everyone who lives within 1,000 feet of
the park which ended up being approximately 205 households and requested that people give their
comments in writing. He noted that he has submitted all letters and emails that he has received as of
6:15 pm tonight to the Park Board. He indicated there seems to be a common concern from the
neighbors which is the traffic. In addition, they are concerned about losing what is a community
playfield amenity for the community neighborhood to use as a park as an unscheduled field for pick-up
games, etc. Mr. Keprios showed some overhead pictures of the park. He added that the Edina Soccer
Association (ESA) uses Highlands Park heavily during the summer evenings and weekends for games
on the three fields. He noted that what the ESC is looking for is any green space that is somewhat level
and safe to just use as a scheduled practice venue, it would not be a scheduled game field. He
commented they are proposing not to add another game field but just want to improve what they are
already using as a non-scheduled practice area.
Jeff Carlson, ESC Board Member, informed the Park Board there really is no space for their growing
club which is basically an extenuation of the ESA where they have fewer people playing but it's at a
higher level of coaching and really is the feeder program into high school and college play.
Mr. Carlson explained there are no tax dollars being proposed, they would be using their own funds. He
pointed out that currently it is a non -assigned field for baseball and softball. He indicated that they had a
record number of 250 kids try out at the youngest level which is 9 year-olds and because of the limited
green space they had to cut 20% of that group. He commented that it could still be used for spontaneous
baseball and softball, it just would not have the diamond.
Member Gieseke asked Mr. Carlson in his estimation how does he expect the traffic flow to change. Mr.
Carlson responded they already use that space so it would reallyjust be any incremental use so any
added traffic would really not be noticed. He indicated that these fields are used for 13 year-olds and
older and at that age parents are typically just dropping off their kids and are not staying to watch the
practice. Member Jones noted just to clarify in the future there is no intention to create this to be a
scheduled field to which Mr. Carlson replied it would simply be scheduled for practices only by the ESC
and not games. Member Cella asked if ESA games would be scheduled there. Mr. Carlson replied that
is going to be left up to the City if they want to assign it for games. Mr. Keprios stated that from a City
standpoint if this were to happen they would not accept reservations for games whether it is ESA or
ESC. He added that he doesn't think the area would even be large enough to accommodate either one,
it's strictly a small practice area.
Member Segreto commented that she is a little confused about whether the backstop would stay or be
removed. Mr. Keprios replied that the ESC came forward and requested that the backstop be removed to
give them a safer, larger space for practice. Mr. Carlson stated that if needed as a compromise the
backstop could stay and they would simply take away the diamond and would irrigate it and make it
look like the rest of the space that is out there. Mr. Keprios indicated that may be a compromise the Park
Board may want to consider to take the dirt out and replace it with healthy new grass and irrigate the
space. He noted they could leave the backstop and everything in place and it could still be used for
baseball and softball, it would just be without a dirt infield and it would also make the practice field a
little bit smaller. Member Gieseke stated just to clarify when they say they are going to take the
diamond away does that mean the bases are gone. Mr. Keprios replied they could put the bases back in
but they would be removable bases so it could also be used for soccer.
Chair Steel asked if adult softball uses the field to which Mr. Keprios replied they used to but now all
adult softball is played at VanValkenburg Park.
Mr. Keprios pointed out that this is a wonderful problem to have and he doesn't want to paint ESC as the
bad guys, they have provided thousands of hours volunteering to make this a fabulous program and help
develop kids. He noted all of the associations volunteer thousands of hours of their time and this is
really the symptom of a much bigger problem. As Member Deeds knows and has repeated many times
we need more rectangular fields and that is something that will have to be addressed at a later date but
that is why they are seeing this proposal.
Member Deeds commented just so he understands you are talking about keeping the backstop but grass
the infield so that it's still useable for softball and baseball but will also function as a practice field for
soccer. Mr. Keprios replied that would be a nice compromise. Member Deeds asked what months, how
many hours and/or days a week would ESC want to schedule this field. Mr. Carlson replied it would be
May through July during the evenings and weekends as well as September and October for fall soccer.
K
Bruce Carlson, 5208 Glengarry Pkwy, informed the Park Board he has lived in Edina for 60 years and
during that time he has lived near six different Edina parks. He noted you talk about more green space
but he thinks it has 98% green space with a little bit of gravel and even in the proposed new field it
looked like it only needed a little bit of that gravel. Therefore, he is a little confused why the gravel
can't be striped and not schedule games on there and for that matter irrigate it and make the gravel softer
if that's the case. He noted that kids and neighbors gather at this park by the dozens and its unstructured
play which is pretty unusual to finally see kids come back to unstructured play with pick-up games, etc.
He commented that at a minimum he can't see why they would eliminate the backstop and if need be the
third base fencing if they needed that for space. He added if grass is put in there the kids are going to
play and wear it out and it will turn to mud. Mr. Carlson noted that the biggest thing the neighborhood is
most concerned about is the traffic, it is over the top. He noted if people were to park that may be one
thing but as Mr. Carlson mentioned they come and go dropping kids off and picking them up. He added
that their driveways and yards are utilized for parking as well as the "no parking" is utilized for parking
which is really unbelievable being there are two parking lots which virtually go unutilized. He stated
that as he suggested in his letter perhaps some serious education, communication and patrol
responsibility should be required by the Associations and Clubs and they will participate as neighbors.
He pointed out that he is also particularly concerned about the corner of Glengarry and Ayshire Blvd.,
there is a two-way stop sign there and there are nears misses there all of the time.
Will O'Connell, 5532 Glengarry Pkwy, informed the Park Board he thinks they need to keep the
baseball field because he sees there are 30 or 40 kids that live in the neighborhood that use it for baseball
and kickball and it's the only diamond in their neighborhood.
Kate O'Connell, 5532 Glengarry Pkwy, informed the Park Board she has been a resident of Edina for 12
years, has three children and lives at the end of the park. She noted she would really like for the Park
Board to not eliminate the ballpark. She indicated they use it all of the time for pick-up games of
kickball and soccer and just to hang out and throw the ball around. She noted the kids are older so their
yard is getting smaller for those amenities and they are at an age where they can ride their bikes to the
park. She pointed out that her kids participate in soccer, hockey and baseball and they have gotten a lot
of use out of all the wonderful programs that Edina has to offer but would ask that you also keep the
unorganized spaces and reserve those for special community and neighborhood events.
Ashley Hughes, 5500 Glengarry, informed the Park Board that she lives across the street from the park
on the corner of Glengarry and Ayrshire. She indicated that she has five children ages almost two to 10
and they use the baseball field three or four nights and days during the summer months. She noted that it
was one of the main reasons that drew them to this neighborhood especially to their home being right
across the street from the park that has such a wide variety of activities for the kids from skating to the
playground to the wide open space to the baseball field. She added that it's a charming area that draws
so many people to this neighborhood that makes it such a popular neighborhood and she feels it would
just be a great loss to their neighborhood and to their children to lose the baseball field.
Scott Reich, 5517 Chantrey Road, informed the Park Board that he has lived there for 17 years and one
of the reasons he bought his house was because it's near the park and he is raising two boys who like to
play hockey, soccer and pick-up baseball. He commented that it's a multi-purpose park and they do like
to go there and play pick-up baseball; there are very few places now where you can go and do that and
this one happens to be close to their home. He indicated that even when the park is being utilized by the
ESC during the week it is so heavily used you can't really even use it. He noted if you try to play
baseball there you can't because ESC is encroaching into everything. He stated that he is not anti -
soccer, his kids play soccer but it's a great facility just to come and play kickball, hang out, play baseball
because there are few of these places and they are being converted into specific sports and if you look at
some studies kids are better, well-rounded athletes if they play multi-purpose sports.
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Matt O'Connell, 5532 Glengarry Pkwy, informed the Park Board that he has coached both baseball and
soccer and he is well aware of the challenges that both groups face as far as finding enough spaces for
their kids to participate within a certain time frame. He noted that his position is that he goes up with his
kids to Highlands Park and brings a bucket of balls with and he will pitch to them but baseball isn't
really baseball with grass so that is where his position is as far as the compromise of taking out the dirt
and keeping the backstop. Therefore, he would like to see that space stay the way it is because they do
utilize it so much in their neighborhood just getting kids together and as a parent going up and simply
being able to sit there and watch them play kickball or play catch and hit a ball. He noted that
unstructured time is valuable and they don't have enough of that right now as it is with the other
activities that they participate in so that time is very important to them.
Cathy Kidd, 5528 Glengarry Pkwy, informed the Park Board that they bought their house a year and a
half ago because of Highlands Park, they looked everywhere and when they drove by and saw the pick-
up games and kids that is something that is special. She noted that she has met so many people and
neighbors because of that park. She indicated that it's hard to find any time for anything and if you have
a place where you can go to where her 13 year-old can play with the 5 year-old neighbor and they can
work it out and play true baseball because it is gravel, and it is bases and it is sitting on the benches and
they can pretend they are in the dugout and pretend and play. She stated that she thinks it would be a
really poor choice to remove it.
Paul Patzloff, 5508 Chantrey Road, informed the Park Board that he has been a resident for over ten
years and there are a lot of different schools that the kids go to and it's really nice to have that park
where kids can go who go to a different school during the day can get together and meet their neighbors
at the ball diamond.
Dan O'Connell, 5532 Glengarry Pkwy, I walk to the baseball field with my mom and sister and I like the
baseball field and we play soccer and kickball and added that he doesn't want to wreck it down.
Mr. Keprios informed the Park Board that the ESC asked him whether or not they should fill the Council
Chambers with their players to come and testify and tell the Park Board how much green space is
needed. He noted that his reply to the ESC was that the Park Board is very keenly aware of the shortage
of space issue and he asked ESC to please spare the Park Board another hour of testimony to prove that
point, he didn't think that would be necessary and that is why you don't see a lot of the ESC players at
this meeting.
Member Jones asked Mr. Keprios to talk a little bit about the classification of the parks because she has
been hearing that word "neighborhood" park. Mr. Keprios explained there are a variety of
classifications, which they adopted from the "National Recreation Park Association". He noted that
Highlands Park is one of nine parks that they call "Community Playfields", which community playfields
typically range in size from 20 to 60 acres and are designed to provide facilities for diverse recreational
activities for both young people and adults. In addition, a section is typically set aside for smaller
neighborhood children and typically has a service area of anywhere from 9 to 16 square miles. The
other eight community playfields are: Creek Valley, Garden, Lake Edina (which is now Fred Richards
Golf Course), Pamela, Todd, VanValkenburg, Walnut Ridge and Lewis. He commented that they are all
heavily scheduled venues because they don't have the massive athletic complex like a Miller Park in
Eden Prairie.
Member Gieseke asked is there any kind of stripping for the fourth practice field right now or is it just
green to which Mr. Keprios replied there is not.
4
Member Dan Peterson commented that in the diagram that was shown it looked like there was more
space north of the third soccer field. Mr. Keprios replied that just to the east there is some playground
equipment and a little further to the north you run into the lake and to west there is a grade change that
goes up the hill. He noted that all three of those major fields are scheduled game fields and are heavily
used by the ESA.
Member Cella asked if it would be possible to push those fields a little further south to save that edge of
the infield because on the diagram it looked like there was just a piece that was being taken. Mr.
Keprios replied the diagram was just a quick analysis of trying to show in concept how it's laid out but
he doesn't think that is exactly how staff lays them out and stripes them. He noted that they try to get as
much of a soccer field in there for those three fields and the third field comes fairly close to the edge of
that infield the way it is. The three fields are probably a little larger than he shows on the diagram.
Member Deeds indicated that what he sees as a major change in going from unscheduled to scheduled in
this area, if it's scheduled from 3:00 to 9:00 weekdays, all day Saturday and part of Sunday, it is a major
change that the neighbors are going to feel. He asked while soccer is running can the
baseball/softball/kickball field be used or is it scheduled so tight with the soccer that essentially it's an
unusable space with the current scheduling. Mr. Keprios responded when the ESA has their games
scheduled kids could use that infield but it would interfere with the soccer so they are not compatible
when there are games scheduled. He added that is with the existing three fields and if you were to add
the practice venue clearly you couldn't do both.
Member Gieseke stated that he has coached baseball and soccer and there are different ways to approach
practice. He asked could they make it a half sized regulation field because currently it's a 3/4 sized field.
He noted it would fit better and it would really accommodate and would not encroach on the infield, it
could be a compromise. Mr. Keprios replied he thinks that would be more of a question for the ESC.
He commented that the ESC is willing to provide some dollars and improve the park with new turf and
irrigation and if they are going to do that they would like to be able to encroach on the infield and have it
grass as well which would be a better venue for soccer. He indicated that if this were to happen there
will be more traffic and he would venture to say that is probably the biggest issue for the neighbors than
losing a backstop.
Member Hulbert indicated that Member Gieseke brings up a really good point in that a lot of times you
see two teams sharing a field; one playing on one half, the other playing on the other half. He stated that
if they want to preserve having the gravel field maybe they could have alternate compromise by putting
in a half size field out in what would be right field of the baseball field. He added that it wouldn't have
to be a small field; it could be a regulation half field if they are just using it for practicing and when they
are not there then the neighborhood still gets to use the field. He commented that he is biased, he loved
baseball as a kid, and he would hate to take that away and maybe they can find a creative compromise.
Member Deeds asked Mr. Keprios if they are talking an increase in traffic, is Highlands particularly
problematic in that sense relative to other ones in that same general classification. It does seem to have
less parking and also seems to be more embedded in the middle of the neighborhood and asked is that
with all of the parks or just Highlands. Mr. Keprios replied that he thinks what is different and unique
about Highlands is it lacks off-street parking and people are already parking and turning around in the
neighbor's driveway. It's a very big issue for the neighbors and in that respect it is unique.
Member Gieseke stated in his opinion compromise seems to be the name of the game and asked if there
are any parks in the city where they only schedule practice three days a week and Saturdays because that
could be compromise to the neighborhood with the traffic to which Mr. Keprios responded no there is
not.
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Member Dan Peterson commented it's a neat thing to hear how people meet their neighbors at the park
and build friendships and watch their kids play a pick-up game of baseball or soccer. He noted he came
in with the thought that things change and there are a lot more kids playing soccer for a lot of reasons it's
not that expensive to play and it's an awfully good sport for athleticism but like most people in this room
he loves baseball. He noted that he thought he would support the compromise but now he doesn't think
he will.
Member Jones indicated to echo member Dan Peterson's perspective and noted that her kids grew up
playing at Highlands Park. She noted there really isn't another option for people who want to play
baseball and agrees with baseball you need to have dirt. Therefore, between that and saying they may
want to increase the times that it is off limits to allow kids to play there seems to counter to everything
that she has experienced with her own kids. She pointed out that when kids do their thing without
scheduled games she wants to encourage that and if they take it away then they are going to build an
area that doesn't have that opportunity. Member Jones stated that the City should be working diligently
to find rectangular fields for soccer, she doesn't want to make the ESC out to be the bad guy because
they are just looking at it as it's a field and why can't they use it.
Member Cella stated that she is a mother of four kids who played soccer and she has a great
understanding of the need for fields and she also has a great appreciation for neighborhood spaces and
the idea of pick-up neighborhood and family pick-up games. She indicated that she supports this
proposal only if they can find a way to work in some of the ideas that people were raising and questions.
She noted if they made it half a field and observed the dirt infield she could see voting for it otherwise it
would be very tough.
Member Gieseke indicated that he can see both sides making sense and if they can push for further
compromise, and it's agreeable to the soccer folks, that would be something he would support but, if not
then they need to look elsewhere.
Member Segreto commented that she has a keen appreciation of the need for extra rectangular fields in
Edina but on the other hand she is a strong advocate of unstructured play and it seems to her that this
neighborhood is already taxed to the max with traffic. She noted if she were to support any proposal it
would have to be a compromise that would include the backstop and maintain dirt so that softball and
baseball could continue to be played the way they should be played.
Member Deeds noted as he stated previously they are woefully short of rectangular athletic fields in
Edina, from the looks of it they have underfunded their amenities for the last 20 years so they are in this
situation, they shouldn't be but they are. He indicated that he understands the need for unstructured;
however, dirt or no dirt is irrelevant to him he has played baseball on both. He stated that his next
question is does the space remain unscheduled or scheduled and that is the crux of the issue. He
commented that he is a firm believer in unstructured but they've got to have places for teams to practice
and teams to play because they are talking about large associations serving a large community and a lot
of kids. He noted, unless there is another way of doing this, the demand for fields in this community
relative to what they have is so great that being able to bring on a half field for practice simply
outweighs the uses that the neighborhood is putting it to. He added having a half a practice field for
soccer given the demands is more valuable. They need to solve that problem and hopefully in the nearer
rather than the longer term they can solve that problem by getting three or four more large rectangular
athletic fields in the community. He stated he would support the current proposal keeping the backstop
in place but he would support the proposal.
Member Jacobson indicated that she would agree with the compromise of putting in a half of a soccer
field without disrupting the baseball backstop and the gravel area and mark out those areas so that it
would at least delineate where they can be at the same time if that's a possibility. She stated she would
agree with the compromise.
Member Hulbert stated he has multiple reasons that he would support maintaining the baseball as it is
right now. He indicated if they convert it to soccer and baseball then it also creates a conflict of two
sports in one area. He noted he thinks that neighborhood is extremely taxed with the programming at
those fields and he would hate to see the creative play taken away; therefore, he would like to find a way
and Member Gieseke had a nice idea to have another option on the table so it's not necessarily taking
some potential use away from the ESC.
Member Weicht noted she thinks it's important to have the baseball field there because there really isn't
anywhere else in that neighborhood where families could go play and she understands that more fields
are needed but she feels like in that specific area there are enough places for soccer to play.
Chair Steel noted that for her the issue that comes to mind is really the safety of the children, safety for
the kids in the neighborhood as well as safety for the players. She indicated there seems to be a lot of
interest in this compromise with the half field and asked the ESC to give some brief thoughts on that
possibility. Mr. Carlson replied that he loves baseball and also has kids that play baseball so he can
definitely empathize with the neighborhood; however, they are looking for options and he can appreciate
everything that was said by the neighborhood. He noted that they certainly would like to look at the half
space and added that currently they put four teams on the three fields that they have so they are already
breaking them up into quarters. Mr. Carlson indicated that the space where the open ice rink is has dirt
and asked if they could build something incremental for baseball back there. Mr. Keprios replied that
it's very difficult to have safe turf to play over an area that is used for a skating rink in the winter.
Member Deeds indicated that he honestly doesn't see compromising on the side of the field will make
much difference because he thinks it still comes back to scheduled or unscheduled. He asked would the
ESC be willing to compromise on the amount of time scheduled so rather than you want it five days a
week and all day Saturday would you be willing to take half a Saturday and two or three nights a week
so there is a serious compromise between community usage and the ESC usage. He commented that he
thinks the issue is both traffic and scheduled versus unscheduled and so his question to the ESC would
be will you compromise on the amount of time. Mr. Carlson responded that it's hard for him to think
that it would even be noticeable to have three fields scheduled for whatever they are using them for and
to have that one extra piece to be scheduled for half that time that anyone would notice the difference
because they are already there. Would anyone notice there would be that fewer amount of cars coming
through the area? Member Deeds responded but it also leaves that space open for the kids to use it on
those nights where if it's scheduled it becomes unusable to them even if they were to back it up and just
keep the little ground dirt in the infield area. He noted, however, it's pretty difficult to play baseball
without having any outfield space whatsoever so this is why he comes back to its scheduled versus
unscheduled time and you have given him an answer which is you need it five nights a week and all day
Saturday. Mr. Carlson replied but they don't because they will take whatever the compromise ultimately
is that the Park Board will push through if the ESC gets more space, incremental space and times then
they are certainly going to stand in line and be ready to take it.
Member Hulbert made a motion, seconded by Member Gieseke, to keep the baseball field but
work with the ESC to try to create some sort of programming space in right field that maintains
the baseball field for the neighborhood.
7
Member Deeds asked Mr. Keprios with the field as it stands have you looked at whether or not laying
the field out this way is even feasible. Mr. Keprios replied that a practice field could be laid out whether
there is new grass there or not. He stated that it's going to be a question for the ESC; do they want to
improve the grass without touching the infield and that is a question the ESC Board has to answer or do
they feel their resources would be spent better someplace else. Mr. Carlson replied that would be
accurate, they wouldn't make that decision right now.
Member Jones indicated that she appreciates trying to find a compromise in this but like Chair Steel she
also wonders about the safety. In the one small area kids are playing baseball/softball/kickball, while
there are soccer kids out on the soccer field and she is not so sure that is safe for either side; especially if
they are going to be limiting this space. She also stated it's going to increase traffic a little. In addition,
she doesn't think of Highlands as a neighborhood park but feels at least some areas should be open for
the neighborhood.
Member Deeds commented that this is a tough issue and it's a choice between the wants and needs of the
neighborhood and the wants and needs of the broader community of Edina and the kids. He noted they
are going to have to make a call and they are probably going to come down on different sides but
encouraged the Park Board to take a vote one-way oranotheron it.
Ayes: Dan Peterson, Cella, Gieseke, Steel, Segreto, Hulbert, Jacobson
Nays: Deeds, Jones
Motion Carried
VI.B. Hornet's Nest Working Group —Appointment of Chairperson
Chair Steel commented that at their last meeting they approved the Hornet's Nest Working Group but
they didn't appoint a chair person which has been their past practice.
Member Hulbert made a motion, seconded by Member Dan Peterson, to nominate Member Jones as
Chair of the Hornet's Nest Working Group.
Ayes: Dan Peterson, Jones, Cella, Gieseke, Steel, Segreto, Deeds, Jacobson, Hulbert
Motion Carried.
VI.C. Sports Dome Study
Mr. Keprios informed the Park Board that the Sports Dome Working Groups have come to the Park
Board with a recommendation to enter into Phase Two of the feasibility study. Member Deeds stated
that he would like to commend the Athletic Associations for the hard work they've put in to come up
with another set of pro forma and that they are actually beginning to work on a schedule and beginning
to lay out and map out who is going to have what and when, etc., which is quite encouraging. He added
that it was a big help with good feedback and input.
Member Hulbert asked what will Phase Two of the study cost to which Ms. Kattreh replied
approximately $12,000. Mr. Keprios commented that staff fully supports the direction this is going and
seconds Member Deeds thoughts, the Athletic Associations have really stepped up to plate in looking at
hours and ways to help with the funding. Member Deeds informed the Park Board that those of them
working on the Working Group, with the exception of Member Fronek who is no longer on the Park
Board, will continue on with the Working Group. Member Cella asked who is on the Working Group so
she knows who is making the recommendation. Member Deeds replied the following: Members Jones,
Jacobson, Gieseke, Jacobson, Fronek and he as well at Ms. Kattreh. Member Cella asked if it was a
unanimous recommendation with happy support behind it or more you are dragging your feet because
you want to push it along. Member Deeds replied it was a happy unanimous support.
E'2
Member Jones indicated that as Member Deeds said they are very positive about the sports dome and she
thinks it is entirely financially feasible. She informed the Park Board that one of the ways a different
community was able to raise additional funds was to have donations from the community and that has
not been explored at all in the current proposal. She pointed out that Minnetonka, for example, when
they built their dome they had their sports associations as well as their citizens donate in a fund to help
create that. She noted that she was able to get the 2010 year-end statements for the associations so she
does not have the 2011 amounts but found the following for 2010 year-end: ESC balance was
$460,455.00, EBA balance was $130,653.00, EFA balance was $28,716. She commented that she thinks
this is not unrealistic for the City to ask of the sports associations to donate funds in order to show both
their interest and their desire for the dome.
Chair Steel asked if any members of the public wanted to speak to this item.
Marty Probst, 5617 West 68`" Street, informed the Park Board that his partner and he are from
Champions Hall which is new facility across the street from Edina on Washington Avenue South. He
noted that it is under renovation right now but that it will be a turf field as well as a multi-purpose
building. He stated they have been working with the ESC as well as they have talked to the EBA,
Lacrosse and Softball. He indicated that their goal originally was to put it in Edina but could not find
any space. He pointed out that they are doing this completely with private funds, they are receiving no
public funds in any way, shape or form. He added that the field will be 93 yards by 65 yards and it will
be about 45 feet at the peak and about 36 feet high on the perimeter and it will be a vaulted roof.
Terry Lynner, 6505 Shawnee Circle, informed the Park Board that he is Mr. Probst's partner and co-
developer of Champions Hall and indicated this is going to be a spectacular facility to offer to the
athletes in Edina. He stated if you are looking for green rectangular space as Mr. Probst pointed out
their turf field will be 93 yards by 65 yards with a hard roof and will be well lit. He noted in addition it
will have a concession area, full set of bathrooms, locker rooms, very nice dining area and a place that
both parents and kids will want to come to. Also, they are currently open for volleyball, they are going
to have eight volleyball courts, and have volleyball every night and weekends. There will also be a
trampoline park, curling and rock climbing vertical endeavors. He commented that he thinks this is very
special and hopes you share in his excitement and would like for the Park Board to consider this as an
alternative to building the dome because he thinks it will provide everything that the dome would
provide and a lot more.
Member Cella asked is phase two for location only or are there other questions that are part of phase
two. Member Deeds replied that phase two is location and once that gets worked out then they get into
the financing side of things. He explained that what's been done so far is pro forma on the operating
side of things; however, the capital side of things in terms of cost, etc., is going to be site dependent. He
noted that the consultants stuck a 5 million dollar cost out there which he thinks is probably the high end
of cost from what they can figure. He indicated what they know is essentially that it will probably not
fully recover its costs on the operating side of things. He pointed out they can debate that later but it's
closer now in terms of the pro forma that they put together and the scheduling.
Member Hulbert commented so the $12,000 is to try to determine what locations would be possible. He
indicated this may be complicated with the golf dome going down and there may possibly be new
opportunities. Also, it has changed a little bit from the meeting they had three weeks ago to now being
full force where they are in support of studying phase 2. He commented he is curious if there is any
logic to see what the tone of their work session with City Council is next week before they spend another
$12,000 studying phase two. Chair Steel responded that Park Board is advisory to the City Council and
they want to hear what our thoughts are on the issue and so she would hope that they would be able to
take action one way or another tonight.
9
Member Dan Peterson made a motion, seconded by Member Segreto, that the Park Board recommend
going forward with phase two to the City Council for approval.
Ayes: Dan Peterson, Jones, Cella, Gieseke, Steel, Segreto, Deeds, Jacobson
Nays: Hulbert
Motion Carried.
VI.D. Countryside Park Playground Equipment Selection Working Group
Mr. Keprios informed the Park Board they do have $330,000 in their CIP to make improvements at
Countryside Park to do pathways and the replacement and relocation of the playground equipment. He
indicated that he thought it would make some sense to have a little bit more involvement from the Park
Board and would propose to appoint a working group or a member or two. He added as a reminder the
bylaws require that a working group have the chair be a Park Board member. He stated that his intent
would be to recruit people from the Countryside Park area to be part of this process to hear presentations
from vendors, visit playground sites, and be actively involved in deciding the type of design that the new
play structure would be. He noted that Ms. Kattreh is going to lead that charge and guide the group
through the process.
Member Deeds made a motion, seconded by Member Dan Peterson, to approve the motion that they
have in front of them.
Ayes: Dan Peterson, Jones, Cella, Gieseke, Steel, Segreto, Deeds, Jacobson, Hulbert
Motion Carried.
Member Hulbert noted that he would volunteer to do that. Member Segreto noted that she also would
like to help. Chair Steel asked Member Hulbert if he would be willing to chair the working group to
which he said yes.
VIE. Special Park Board Meeting
Chair Steel stated that in past practice they have approved the members of working groups and therefore
would like to be consistent with the Hornet's Nest Working Group. She informed the Park Board that a
public notice went out asking for resident participation in the working group and is proposing that the
Park Board meet after their work session with the City Council on March 20th to approve working group
members as they have solicited interest.
Member Gieseke made a motion, seconded by Member Hulbert, to approve.
Ayes: Dan Peterson, Jones, Cella, Gieseke, Steel, Segreto, Deeds, Jacobson, Hulbert
Motion Carried.
VI. F. Updated Work Plan —Revised as of March 6, 2012
Mr. Keprios commented that in the new work plan the changes that were made are in bold and went over
those changes. He informed the Park Board that he is going to talk to the Lacrosse Association and
bring the matter to the Park Board to vote whether or not they should even mail letters and go through a
similar process rather than just have them show up at your next Park Board meeting. He indicated he
thinks they are going to get the same results and that will save them the mailing and agony of going
through another debate which will mirror what just happened tonight with Highlands Park. He noted he
will discuss this with Chair Steel and they will decide the approach for it.
Mr. Keprios pointed out that the Work Plan will always be a work in progress and stated that if anyone
would like to see something added to the work plan or change something to give him a call and Chair
Steel and he will discuss it.
10
Member Jones indicated she is going to be proposing a schedule for the Donations review process and
public hearing and giving it enough notice and so she thinks they will need to move it back one more
month.
VI. G. Self -Assessment Survey —Louise Segreto, Park Board Member
Chair Steel commended Member Segreto for bringing this forward she has done a lot of work on it and
it's a great item. Member Segreto informed the Park Board the she received an e-mail from Member
Kathryn Peterson with some comments that she felt were very good. She noted that she thought it might
be a bit too long for the purposes of administering it for Survey Monkey because Survey Monkey is
limited to ten questions for free. Member Segreto noted that she is not averse to shortening the survey.
She also commented that Member Kathryn Peterson felt because she is still new to the Park Board she
could not answer some of the questions. Member Segreto noted that if someone is not in a position to
answer a question then don't answer it. She stated that she believes Member Kathryn Peterson's last
comment was that she was uncomfortable answering questions with respect to whether or not in their
recruitment process they had wide enough diversity since she doesn't know who each of the individuals
on the board are. Member Segreto commented she thinks that is part of what she would like to address;
get to know each other better and learn a little bit more about everyone before coming on the Park
Board.
Member Dan Peterson thanked Member Segreto for doing this and thinks it's a good idea. He noted that
he thinks it might also be helpful if everyone told a little story about them on a half -page. Member
Gieseke pointed out that before they were appointed to the Park Board they filled out forms for the City
Council to review with all sorts of questions such as what you do for a living, where you went to school,
interests, volunteer positions, etc., so if they could have access to that it might be a quick and easy way
of doing it. Mr. Keprios responded that's a great idea; that he will gladly look into it and be sure it is
public information.
Chair Steel noted that she would like to volunteer and that she would be happy to help administer it in
any way possible.
Member Deeds explained to the Park Board that he has done a lot of surveys and he doesn't think it's
worth the time, energy and effort to call it down to ten and put it on survey monkey. He noted because
there are only 12 of them they can put it in an email format, someone can code it in a spreadsheet and it
will take a lot less time. Chair Steel replied that she would be happy to do that.
Chair Steel indicated that her only question is if there is any value to remaining anonymous in this
survey or is everyone okay with sending her their thoughts. Member Jones replied she is fine with that
and is glad they are doing this.
Member Segreto asked if it would be logical to combine the orientation that was mentioned earlier if it's
talking about the role of the Park Board with this. Mr. Keprios replied he will be the one giving the
orientation presentation and if the results are ready by the April 10th meeting he would be happy to put
them in a power point format if she would like. Member Segreto replied she is not sure the results will
be ready by then to which Mr. Keprios responded whenever the results are ready he would be happy to
put it in a power point form and present it to the Park Board.
Member Cella suggested there be a NA (not applicable) response in addition to the 0 through 10
responses for the new Park Board members who probably don't know how to answer one-third of the
questions. Member Cella pointed out an observation she had from the last meeting regarding the survey
it's a two-part survey; one was getting a better sense of who we are working with and foster a sense of
community or bonding and working together and the other one was process. She noted the questions on
11
the survey seem to all be very process oriented as to how they operate but do not deal with getting to
understand who they are working with. Member Segreto replied that she thinks it does because if they
understand how people perceive what's happening at their meetings they will have more insight into
how to work with one another. She added that she doesn't know how to begin other than to ask these
questions and these are questions that appear in many, many non-profit surveys and doesn't want to add
to it. Member Cella replied she is not suggesting adding questions to the survey, she was just saying this
survey fulfills one function and previously she had heard Member Segreto explaining another function
as well but if this takes care of what you are looking at, then it's fine and good.
Member Deeds suggested a couple of things before being sent in his direction. He stated if they are
going to -use_ a_scale _he would suggest having 1 through
superior results where 0 through 10 doesn't work particularly well and it's very hard to'consolidate and
figure out what the answers are. He commented that he would be happy to help with the formatting and
such. Member Segreto stated that if it's okay with everyone she would to work with Chair Steel and Mr.
Keprios to finalize this and come up with a time and a place.
Member Segreto made a motion, seconded by Member Dan Peterson, proposing that the Park Board
undergo a self-assessment survey process as discussed at this meeting and attached to the agenda item.
Ayes: Dan Peterson, Jones, Cella, Gieseke, Steel, Segreto, Deeds, Jacobson, Hulbert
Motion Carried.
VI.H. Donations Policy & Naming of Parks and Facilities Policy Working Group Update — Ellen
Jones, Edina Park Board Vice Chairperson
Member Jones informed the Park Board that the Naming and Donations Working Group has come up
with two drafts to two proposed policies and gave the members a copy of those. In addition, she
included a copy of the two current policies the City has. She noted that they are proposing the City have
one uniform donation policy and procedure for all donations to the city regardless of the department in
order to minimize confusion and conflict. She commented that in addition they also have a similar
policy (just one) for naming for all facilities in the city. She indicated that they do recognize that the
proposed policy may need to incorporate additional language to capture the needs of entities that the
Working Group hasn't thought about. She noted that the Working Group would like to receive questions
and comments by March 23rd which will give them time when the Working Group meets on March 26th
to discuss comments and suggestions and incorporate them into the proposed policy. She explained this
will then go out to the public for comment on March 27th and on April 23rd the Working Group will
compile all written comments from the public notice period and create a summary of those comments to
discuss and when appropriate incorporate them into the proposed policies which will then be brought to
the Working Group on April 27th where they will talk about it as a Working Group and on May 14th they
would hold a public hearing at the Park Board meeting.
VI.I. User Fees Policy Working Group Update — Keeya Steel, Edina Park Board Chairperson
Chair Steel informed the Park Board they had one of their last meetings on Wednesday where they
finalized their draft recommendation and sent it out to all of their working group members for final edits.
She noted she is supposed to be receiving those on Friday and then she will forward them to Mr. Keprios
and Mr. Neal for their feedback and to make sure they are not missing anything. It will then go back to
the Working Group and they are scheduled to bring it before the Park Board meeting in May.
VII. CORRESPONDENCE AND PETITIONS
Mr. Keprios noted that he handed out a packet of other letters and received no petitions.
VIII. BOARD MEMBER COMMENTS
12
Member Deeds stated since they lost Member Fronek who was the chair of the Sports Dome Working
Group they will need a new chair. Member Deeds made a motion, seconded by Member Gieseke to
appoint Member Jacobson as chair of the Sports Dome Working Group. Member Gieseke seconded.
Ayes: Dan Peterson, Jones, Cella, Gieseke, Steel, Segreto, Deeds, Jacobson, Hulbert
Motion Carried.
Member Dan Peterson indicated that after receiving the minutes from the Veterans Memorial Committee
it seems they may be stumbling on who does what for fundraising and asked if there was anything the
Park Board could do or any assistance from the staff to help. Mr. Keprios responded that the committee
has actually taken a great big leap forward. He noted that Member Lonsbury put together a wonderful
power point presentation to show to potential significant donors and they also recently met with General
Schulstad, an Edina resident, who has agreed to be honorary chair for the fundraising committee. He
added that General Schulstad will also be introducing the committee to some individuals whom he
believes may have a strong interest in donating to the memorial so they are moving in the right direction.
Chair Steel thanked the Park Board again for electing her as chair and hopes to get to know everyone
better over the next year. She commented that if anyone has any ideas or concerns or anything to feel
free to contact her or even if it's just to get to know one another.
IX. STAFF COMMENTS
Mr. Keprios informed the Committee that they've planted flowers in front of City Hall today which is a
first and they are breaking records all over the place and they have flowers blooming in their greenhouse
which they are going to have to get out soon because it has been that warm.
Mr. Keprios informed the Park Board there have been people out using the tennis courts so he thinks it
was a good move to leave the nets up year around; he has even seen people using them this past January.
Mr. Keprios informed the Park Board that the driving range and executive course are now open for
business, they opened last weekend.
Member Keprios thanked their student member for speaking up tonight because they need to hear their
voices.
Meeting adjourned at 9:00 pm
13
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REPORT/RECOMMENDATION
To:
EDINA PARK BOARD
Agenda Item
Item No. VI. A.
From:
John Keprios, Director
Park and Recreation Department
Z Action
Discussion
Information
Date: April 10, 2012
Subject:
Hornet's Nest Working Group Recommendation
ACTION REQUESTED:
The Hornet's Nest Working Group recommends that the Park` Board advise the City
Council to approve an addition ("The Hornet's Nest") to Braemar Arena as proposed by
a non-profit organization called Drive for the Hive. Staff supports this recommendation
and further recommends that the Park Board also advise the City Council to approve
additional improvements to Braemar Arena needed to update and revitalize the facility.
INFORMATION/BACKGROUND:
The Hornet's Nest is a $3 million proposed addition to Braemar West Arena that would
include a privately leased for profit dry -land training facility and retail area. The lower
level would provide new permanent locker rooms for Edina Varsity and Junior Varsity
boys and girls hockey teams. As you recall, the initial plan was to include a quick -serve
restaurant, however, the Working Group agreed that a restaurant component posed an
unacceptable financial risk to the City of Edina in the long term and would compete with
Braemar Arena's concessions stand. With a reduction in scope, the Drive for the Hive
is proposing to raise $752,367.67 in private donations to cover 25% of the Hornet's Nest
proposed project which is a percentage that is consistent with their original proposal.
Please see the Hornet's Nest Summary attachment for financial details.
Permanent Locker Rooms
The proposed permanent locker rooms would be available for use by other groups
during the off-season. This will attract new customers who would then rent the locker
rooms and off-season ice time at Braemar Arena. For example, a local agent for NHL
professional hockey players has already expressed an interest in bringing their fall
warm-up program to Braemar which would result in approximately $10,000 in additional
revenues to Braemar Arena. This group would not be able to move their program to
Braemar Arena if we do not have private locker rooms for them to utilize.
Dry -Land Training Facility
The addition of a private for profit dry -land training facility and a private for profit retail
store on the upper level of this building has multiple benefits. It is a creative way to pay
for a significant amount of the annual debt service (bond principal and interest). The
first year is estimated to generate approximately $131,000 in net operating income from
base rental fees and reimbursement for operating expenses. That operating income is
predicted to be approximately $154,000 in year 10 and grow to $185,057 due to
increased rental fees per square foot (see Hornet's Nest Summary attachment). The
Drive for the Hive is suggesting that the City of Edina enter into a 10 -year lease with
private business; one for the dry -land training facility and one for a sporting goods retail
store.
The addition of a 9,996 square foot dry -land training facility would be an added benefit
to Braemar Arena because it is a much requested amenity by hockey players and figure
skaters and would draw more ice -hour sales and revenues to Braemar Arena. This
would attract high level camps and programs and keep Edina residents at Braemar
Arena during the off season instead of traveling to Eden Prairie and St. Louis Park
where there are currently facilities that house both on and off ice opportunities. Dry -land
(off- ice) training is essential for the year-round hockey/figure skating athletes. Dry -land
training and strength and conditioning reduces repetitive use injuries in young athletes.
During the winter season there would be 600-700 dry -land training hours at Braemar
Arena that would be available to the Edina Hockey Association (EHA) and the Braemar
City of Lakes Figure Skating Club. General Manager Susie Miller estimates that
Braemar Arena could expect to sell an additional 320 hours of ice which is $48,000 in
additional annual revenue just by simply adding a dry -land training facility component.
Sporting Goods Retail Store
The addition of a 3,039 square foot sporting goods retail store to the upper floor would
not only help cover debt service expenses but also provide another reason for potential
Braemar Arena customers to visit the facility. The Drive for the Hive has confirmed that
more than one retailer is interested in a 10 -year lease at the $20 per square foot rental
fee. The sporting goods retailer would also provide convenient shopping for a variety of
products and services that are associated with hockey and figure skating for our
customers.
Additional Improvements to Braemar West Arena
There are a number of much needed additional improvements to Braemar Arena that
staff recommends be considered as part of this project. The following projects currently
do not have a funding source and are not part of the five-year Capital Improvement
Plan.
Relocate West Arena Zamboni Room
If the Hornet's Nest is approved, staff strongly recommends that we use this opportunity
to relocate the West Arena Zamboni room to the north end of the building primarily for
safety reasons. In its current location in the south end of the arena, the Zamboni ice
resurfacing machine must cross a walkway that is heavily used by the public and
hockey teams which creates a serious safety issue and an inconvenience for patrons.
In addition, on September 1, 2012, we will be switching the resurface times from 15
minutes to 10 minutes. As a result, coaches and players will need to get on and off the
ice quickly which increases the safety hazard. The ice resurfacing change will create a
financial benefit of at least $40,000 per prime season. The Hornet's Nest Working
Group agrees with this staff recommendation to strongly consider moving the Zamboni
room to the north end of the West Arena which would be an additional estimated
$202,821.50 in construction costs.
novation of Vacated Zamboni Roo
If the current West Arena Zamboni room is relocated to the north end of the West
Arena, staff recommends that the vacated space and adjacent office be renovated to
become an improved lobby area for public use. This will significantly relieve the over-
crowding in the existing under -sized West Arena lower lobby. This renovation is
estimated to cost approximately $42,000 (see JLC's Zamboni Room Quote attachment).
Lower Level ADA Pathway Access
In order for the athletes that utilize the new locker rooms to be able to access the South
and East Arenas, a pathway is needed to access our main lower level hallways. This
pathway will follow along the west side of the West Arena and connect with the current
pathway. This pathway will also meet ADA standards for access to the benches. The
cost of $161,000 includes soil stabilization, concrete, flooring, railing, and engineering
(see JLC's NW Bleachers Accessibility Quote attachment).
Upper Lobby Railing
With the loss of seating to make room for the ADA pathway, we would like to convert
the existing plexi -glass wall to a railing. This would become the most desired seating in
the West Arena. The cost for the upper level railing project would be $27,300.
Additional Improvements Summary:
Relocate West Arena Zamboni Room
$202,821.50
Renovation of Vacated Zamboni Room
42,000.00
Lower Level ADA Pathway Access
161,000.00
Upper Lobby Railing
23,300.00
TOTAL ADDITIONAL IMPROVEMENTS
$429,121.50
These additional improvements are not included as part of the "Hornet's Nest Summary"
construction cost estimates shown in the attachment. If these additional improvements
are recommended by the Park Board and approved by City Council, the total project
costs are estimated to be approximately $3,443,547.19 plus the cost to sell bonds which
is estimated not to exceed an additional $60,000.
SUMMARY AND STAFF RECOMMENDATIONS
The current proposal shows a loss of $34,305 after payment of debt service for the first
year. This loss would be absorbed by additional new user fees for the High School
athletes, the Edina Hockey Association participants and the Braemar City of Lakes
Figure Skating Club members. The current proposal for fees would be as follows:
• High School: $12,000 per year in perpetuity. This would be covered by a higher
per hour ice rental fee, as well as a restructured distribution of spectator fees for
the high school hockey games. This fee would be adjusted in the future to cover
any increase in costs to operate the permanent locker room facilities.
• EHA: $26,000 per year for 20 years. This would be collected through a $20 per
member user fee surcharge for the life of the 20 -year bonds.
Braemar City of the Lakes Figure Skating Club: $4,000 per year for 20 years.
This would be collected through a $20 per member user fee surcharge for the life
of the 20 -year bonds.
• Total collected: $42,000 per year for 20 years and a minimum of $12,000
4Ll —reaf r.
With these user fees, Braemar Arena would receive a net profit of $7,695. This profit
does not include additional ice sales attributed to the addition of the facility. Operating
expenses for the locker rooms are also included in these figures.
Braemar Arena has always been known as one of the best, if not the best facility in
Minnesota. Over the past 50 years the focus has been on the sheets of ice. While this is
the bread and butter of the facility what happens outside the glass will determine future
success. The Arena's goal is to recover 90% of its expenses each year. A dry -land
training facility would significantly help to meet this goal.
It is staff's opinion that the Hornet's Nest Project and the proposed additional
improvements will be of great benefit to the future of Braemar Arena for all of the
reasons stated above. Staff also views this as not just an investment in the future of
Braemar Arena but is truly an investment in the community. These improvements are
strongly desired and supported by today's active young families. These improvements
should be viewed as important updated recreational facilities that will become a draw for
future young families to purchase houses in the community and will help maintain strong
property values.
Formal Park Board action is requested on this agenda item.
ATTACHMENTS:
• Hornet's Nest Summary (budget estimates)
• JLC's Arena Railing Quote (email from Ted Schweich)
• JLC's NW Bleachers Accessibility Quote
• JLC's Zamboni Room Quote
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From: Ted _ [mailto:ted@jlcac.com1
Sent: Wednesday, February 29, 2012 10:21 AM
To: Susie Miller
Subject: Railing
Ms. Miller,
As requested. JLC will provide the following services for the Ice Arena railing.
Provide and install a 136' steel railing with a 10" substrate for a 12" Solid Surface per your e-
mail picture. The price includes Taxes, Permits and Insurance. The railing has 1/2" pickets
(vertical) 4"oc w/ a 1 1/2" tube 74" oc.
$ 24,590.00
As requested:
Demo $ 1,936.00
Painting $ 1,729.00
Any questions please call
Thank You
Ted Schweich
Sr. Project Manager
JLC, Inc.
Office: 612-798-5572
Fax: 612-798-0669
Email: tedgjlc c.com
Website: www.jlcjzc.com com
Date 4/4/2012
Braemar Arena
7501 Ikola Way
Edina, MN 55439
Re: NW Bleachers Accessibility
Dear, Ms Miller
We are pleased to submit our budget for the accessibility at the NW area of the west rink.
Our Bid Includes
Permits
General Conditions
Removal of 4' of concrete and bleachers at the north side
Removal of 4' of concrete and bleacher at the west side to the bench
Removal of concrete at bench to match existing
Pour new retaining wall
Pour new pathway
Install new railing to match existing
Paint railing
Install rubber flooring ( only on new area)
Total Cost. $ 161,000
Note price includes Allowance of $ 10,000 for engineer
Our Bid Excludes
Owner will remove glass and dasher boards.
Ice will be out
If you have any questions or need further clarification please call.
Ted Schweich
SR PM
JLC, Inc
n:
612.798.' 5 2 F 612198.066'1 c': info 1:am 'A w i,c: cc>n7 62,11 Vit), c,nt Su'r1h, Ri(.-:fi ie ld, MN 55423
IUL
Date 4/4/2012
Braemar Arena
7501 Ikola Way
Edina, MN 55439
Re: Zamboni Room
Dear, Ms Miller
We are pleased to submit our budget for the Zamboni area
Our Bid Includes
Permits
General Conditions
Removal of concrete floors
Demo CMU walls
Demo floors
Demo Mech on walls abandon in place for ceiling and floor
Demo electrical
Install 15 new 2x4 layin lights
New chase wall at panel
New ceiling
Pour new floor area 12x23 and 12x14
Install rubber flooring ( only on new area)
Total Cost ...................................................... S42,000.00
Our Bid Excludes
Ice will be out
A&Efees
If you have any questions or need further clarification please call.
Ted Schweich
SR PM
JLC, Inc
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REPORT/RECOMMENDATION
To:
EDINA PARK BOARD
Agenda Item Item No. VI. B.
From:
John Keprios, Director
Park and Recreation Department
F71 Action
Discussion
Information
Date: April 10, 2012
Subject:
Veterans Memorial Committee New Member Appointment
ACTION REQUESTED:
The Edina Veterans Memorial Committee recommends that the Park Board appoint
Edina resident Richard Olson as a new voting member to the Edina Veterans Memorial
Committee.
INFORMATION/BACKGROUND:
The Edina Veterans Memorial Committee recommends that the Park Board appoint
Edina resident Richard Olson to the Veterans Memorial Committee. Mr. Olson has
been very actively involved in the community for years having served on the Edina
Soccer Association and 4th of July Committee and more. Mr. Olson has a strong
professional background in fundraising and has already provided the Veterans Memorial
Committee with valuable advice.
Richard Olson would be filling a vacancy on the Committee created by former
Committee member Barb Bender. Unfortunately Barb's new job commitments do not
allow her to attend Committee meetings. Barb has been able to attend only two of the
past 13 monthly meetings.
In accordance with the Park Board's bylaws,
members to committees and working groups
approved by City Council April 3, 2012.
the Park Board has the authority to appoint
The Park Board's proposed bylaws were
Formal Park Board action is requested on this agenda item.
REPORTIRECOMMEN DATION
To:
EDINA PARK BOARD
Agenda Item
Item No. VI. C.
From:
John Keprios, Director
Park and Recreation Department
Action
Discussion
❑ Information
Date: April 10, 2012
Subject:
Veterans Memorial Sculptor Contract
ACTION REQUESTED:
Staff recommends that the Park Board advise the City Council to approve the contract proposal
from our nationally recognized artist sculptor, Robert Eccleston.
INFORMATION/BACKGROUND:
I recommend that we sign the proposed contract titled "Artist's Agreement" with Robert J.
Eccleston as proposed. I believe it is important to sign the contract now as opposed to waiting
until the Veterans Memorial Committee has raised all of the money needed to build the entire
memorial. It takes 9-10 months for the artist to create this magnificent sculpture. Once all of the
money and in-kind services are pledged and in place, it should not take more than two to three
months to build the entire memorial.
The Veterans Memorial Committee already has a $100,000 pledge from an Edina resident who
prefers to remain anonymous at this time. We have asked that the money be deposited into the
Community Foundation account now or at least pledged to be placed in the account in
denominations in time to make the payments as stated in the attached contract. We would not
sign the Artist's Agreement until and unless the anonymous donor agrees to those terms.
At this point in time, the price in the contract is not negotiable. If we delay signing the contract,
there is a real chance that the price may go up even further because the price of the sculpture is
also based on foundry expenses which cannot be controlled by the artist.
Formal Park Board action is requested on this agenda item.
ATTACHMENTS:
0 Artist's Agreement
ROBERT J. ECCLESTON, SCULPTOR
67 Theianoguen Way
Lake Placid, New York 12946
P hone/Fax: 518-523-9403
info@roberteccleston.com
March 21, 2012
EDINA VETERANS' MEMORIAL
Artist's Agreement
This agreement dated March , 2012 is made between the City of Edina
("City"), 4801 West 50th Street, Edina, MN 55424 and Robert Eccleston
("Sculptor") of 67 Theianoguen Way, Lake Placid, NY 12946.
Purpose of Agreement
The purpose of this agreement is to set fourth the terms under which the Sculptor
will produce, deliver and install a T wingspan bronze eagle holding a wreath for
the City of Edina to be located at the Edina Veterans Memorial site.
General Financial Matters
The cost of the said bronze sculpture will not exceed US$83,000.00. The price
breakdown is as follows:
$72,600.00 Bronze Eagle & Wreath Sculpture. Price includes sculptors
fee, all costs associated with casting the piece in bronze to
include mold, wax pattern, ceramic mold, bronze casting,
stainless steel armature and patina.
$ 2,900.00 Engineers fee to design stainless steel support armature.
$ 7,500.00 Delivery and installation of sculpture**: **Delivery and
installation cost does not include price of crane.
$83,000.00 Subtotal Cost
$( 3,800.00) Veterans Memorial Model deduction
$79,200.00 Grand Total
Payment Schedule
The payment schedule for the creation of the bronze sculpture will be broken
down into three installments as follows -
$26,400.00 At commencement of sculpting phase
$26,400.00 At the commencement of casting phase
$26,400.00 Upon completion and approval of finished bronze sculpture
Sculptor will provide photographs of the progress periodically during the process
to the City and/or a City representative is welcome to inspect the progress of the
sculpture at any stage.
Warranty
The Sculptor warrants that the bronze sculpture is to be made of art quality
bronze and is to be produced in such a manner that it can last in perpetuity,
reasonable wear and tear accepted realizing that it is to be placed outside where
weather can range from well above 100 degrees to well below freezing with
snow, wind and rain.
The Sculptor warrants any major defect caused by poor workmanship or flaws in
the material for a period of 3 years.
The Sculptor is not responsible for any damages caused by vandalism, neglect
or acts of God.
Maintenance
-The Sculptor will provide a maintenanee
bronze sculpture shall be the sole responsibility of the City.
General Consideration
Entire Agreement. This document constitutes the entire understanding of the
parties and may not be amended except in writing and signed by parties hereto.
Disputes. The parties agree that any disputes shall be resolved by binding
arbitration in Essex Co, New York and the prevailing party shall be entitled, in
addition to such relief as may be granted to a reasonable sum for attorney's fees,
which sum shall be determined by the arbitrator.
Copyright. The Sculptor will retain the copyright to the said sculpture.
Sculptor:
Robert J. Eccleston Date
City of Edina:
Scott Neal, City Manager Date
City of Edina
REPORT/RECOMMENDATION
To:
EDINA PARK BOARD
Agenda Item Item No. VI. D.
From:
John Keprios, Director
Action
Park and Recreation Department
Discussion
Information
Date: April 10, 2012
Subject:
Cost Recovery Targets for Enterprise Facilities — Keeya Steel, Park
Board Chairperson
ACTION REQUESTED:
Park Board Chairperson Keeya Steel recommends that the Park Board discuss the City
Council's concern regarding cost recovery targets for enterprise facilities.
INFORMATION/BACKGROUND:
At the March 20, 2012 Joint Work Session, the City Council expressed an interest in
establishing cost recovery targets for our recreation enterprise facilities. Chairperson
Keeya Steel would like for the Park Board to discuss this topic.
ATTACHMENTS:
• March 20, 2012 Minutes from Joint Work Session
MINUTES
OF THE WORK SESSION OF THE
EDINA CITY COUNCIL
HELD AT CITY HALL
MARCH 20, 2012
5:07 P.M.
Mayor Hovland called the meeting to order at 5:07 p.m. in the Council Chambers of City Hall. Answering rollcall
were Members Bennett, Brindle, Swenson, Sprague and Mayor Hovland.
Park Board members attending the meeting included: Cathy Cella, David Deeds, Dan Gieseke, Susan Jacobson,
Ellen Jones, student James Neville, Daniel Peterson, Kathryn Peterson, Louise Segreto, Keeya Steel and student
Patricia Weicht. Park Board member Joseph Hulbert was absent.
Staff attending the meeting included: Scott Neal, City Manager; Karen Kurt, Assistant City Manager; John
Keprios, Parks & Recreation Director; Ann Kattreh, Assistant Parks & Recreation Director; Susan Faus, Senior
Recreational Facility Manager; Amanda Holle, Interim Park Supervisor; and Jennifer Bennerotte,
Communications & Technology Services Director.
Mayor Hovland said the purpose of the joint meeting with the Park Board was to discuss the Edinborough Park
and Sports Dome studies.
Since no consultants were present, Manager Neal briefly recapped the last City Council -Park Board work
session, held January 3, 2012. At that work session, the Edinborough Park Study was presented and 29
questions were posed by Council and Park Board Members. Staff since prepared a report answering those
questions.
Member Bennett asked for clarification on the maintenance fee charged to nearby homeowners, corporate
center tenants, rental apartment residents, and the adjacent hotel. Manager Neal explained that the
maintenance fee, agreed to by the development partners at the time the mixed-use development was
approved, can be charged for 30 years. Beginning in 2015, some of those properties will be 30 years old and no
longer required to pay the maintenance fee. All of them will be 30 years old by 2020. The maintenance fee
equates to about $15 per month per residential unit and brings in approximately $220,000 in revenue each
year. There is no provision for an automatic renewal of the maintenance fee. Member Sprague asked if the
City could negotiate new contracts at the end of the agreements. Manager Neal responded, saying that the
City could, request negotiation but would not be able to compel.
Member Sprague asked how the consultant's proposal aligns with the City budget since the consultant's
projected losses are much greater than the Park's current annual losses. Staff confirmed that if the Park
remains as is, the City will need to invest about $1 million in capital improvements.
Member Bennett said that correspondence and feedback shows that the Edinborough swimming pool is a
unique amenity valued by the community. She said she felt the pool could benefit from additional marketing
and partnerships.
Member Sprague said he believes 85-90% is a reasonable cost recovery goal for Edinborough. He also said that
if Edinborough is converted into more of a kids -only regional park, and away from having any well used
resident amenities, then perhaps the Park should be run by the private sector or a regional authority like Three
Rivers Park. He questioned whether the City should be in the business of running a regional play park which
provides little benefit to Edina residents.
Member Swenson asked if Edinborough Park is really an "enterprise" and if it is categorized appropriately
within the City's park system.
Minutes — Work Session/Edina City Council/March 20, 2012
Member Brindle said she does not believe the Council has a common vision for Edinborough and that there is a
need to establish a mission and vision for the Park. She also said that the options the consultant proposed for
drawing in teens to the Park don't appeal to her and would take too much away from Edinborough.
Member Bennett said that another thing that struck her while reading the correspondence was that
Edinborough Park was formed as a sort of neighborhood park. Some play facilities there continue to be
important. The swimming pool is important. The track is not that important. She said the City might want to
return to offering private rentals there because of its unique venue.
Facility Manager Faus said she had spoken with the Southdale YMCA Aquatics Director about offering
additional programming at Edinborough.
Board Member Peterson said she believes there are a lot of opportunities for more marketing and cross -
marketing and partnerships. She said some of the plantings could be reduced and something new done in the
amphitheater space.
Director Keprios said he had taken a lot of notes during the meeting and would go back to the Park Board for
further action regarding the Park's vision and mission and a discussion about marketing, partnerships and use
of space within the Park.
Board Member Deeds pointed out the large amount of energy that the Park uses and asked if the City knows of
any private entity that might want to take Edinborough off of the City's hands.
Manager Neal suggested a proposal be created that the Board and Council can react to and take action upon.
He said the sooner the City can make a decision, the sooner it can use the trust fund for making capital
improvements at the Park, if that is the direction.
At 6:05 p.m., the group began discussing the Sports Dome Study. Director Keprios thanked the Board and its
Working Group for their work to date on the study. The Working Group determined that there is significant
community interest in the construction of a Sports Dome. Members also determined that due to limited field
space in Edina, it is in the community's best interest to build a Sports Dome in a location that results in a net
gain of an additional athletic field that can used throughout the year. The desired solution is a new
rectangular -shaped artificial turf field with an inflatable dome over it during the winter months.
Board Member Jacobson said that determining a location for the facility will be difficult.
Board Member Deeds said the athletic associations have worked hard and have shown a strong commitment
to the proposed project.
Member Sprague said that the City needs to look at all of its enterprises. He said he does not believe the City
can add additional amenities and still support under -performing facilities.
Board Chair Steele said the Park Board and City Council need to have a discussion about how we value our
amenities.
Board Member Deeds suggested co -locating the Sports Dome with a reconstructed Golf Dome, where building,
staff and operations could be shared.
Member Swenson said that if we are going to entertain that option, the City needs to move quickly, as golfers
Page 2
Minutes — Work Session/Edina City Council/March 20, 2012
are already clamoring to rebuild the Golf Dome.
The consensus of the Council was to move to Phase 2 of the study, during which possible locations will be
determined and costs estimated. The Braemar Park area is to be examined first, in case an opportunity arises
to build a Sports Dome alongside a new Golf Dome. The new Golf Dome would replace the structure deflated
by fire earlier this year. The Council will take action to that affect at its next regular meeting.
Mayor Hovland adjourned the meeting at 6:35 p.m.
Respectfully submitted,
Jennifer Bennerotte,
Communications & Technology Services Director
Minutes approved by Edina City Council, April 3, 2012
James B. Hovland, Mayor
Page 3
o e
RE PO RUREC O M M E N DATI O N
To:
EDINA PARK BOARD
Agenda Item Item No. VI. E.
From:
John Keprios, Director
Park and Recreation Department
❑ Action
z Discussion
Information
Date: April 10, 2012
Subject:
Self -Assessment Survey —
Keeya Steel, Park Board Chairperson
ACTION REQUESTED:
Park Board Chairperson Keeya Steel requests that each Park Board member fill out the
attached Self -Assessment Survey and turn in your hard -copy to Keeya at the April 10,
2012 Park Board meeting.
INFORMATION/BACKGROUND:
Park Board Chairperson Keeya Steel has requested that this item be on the Park Board
agenda for discussion purposes. Please bring to the meeting your completed survey
and hand it in to Keeya at that time.
ATTACHMENTS:
• Self -Assessment Survey
2012 EDINA PARK BOARD
EVALUATION & SELF ASSESSMENT
Purpose:
The overall purpose of this Evaluation & Self Assessment is to provide meaningful feedback to
all Board Members and Staff in assessing the leadership, performance and functioning of the
Edina Park Board. The results of this assessment will be used to focus discussion amongst us at
our upcoming Board Retreat [date and time to be announced]. Additionally, it is meant to be a
tool to help us:
*improve Board /Staff inter -communications
*improve communication between Board Members
*identify strengths and weaknesses of the Board and discuss ways to capitalize on
or correct them
*discuss early warning signals of potential Board problems
*help foster a sense of teamwork and
*assist the Board with future recruitment practices and policies.
Please return your individual responses Keeya Steel by at the April 10th Park Board Meeting.
SECTION I
In Section I, please rate your responses to the following questions on a scale from 1 to 5 by
circling the corresponding number. For example, if your response is "Almost Never' circle 0; if
your response is "Sometimes" circle in 3; and if your response is "Almost Always" circle in 5.
For responses that may fall between these points choose a number that you believe most
accurately reflects your opinion. Please answer all questions.
1. Do you have a clear sense of the Park Board's mission and purpose as you are
presented with issues at Board Meetings?
Almost Never Sometimes Almost Always Don't Know/No Opinion
1 2 3 4 5 NA
2. Do you prepare and thoroughly read the Board Packet of Information and Agenda
sent before each meeting?
Almost Never Sometimes Almost Always Don't Know/No Opinion
1 2 3 4 5 NA
3. Do our Board packets, advance materials and agendas support you adequately
with providing enough information to discuss and vote on issues?
Almost Never Sometimes Almost Always Don't Know/No Opinion
1 2 3 4 5 NA
1
4. Do you routinely find a need to make independent inquiries beyond the Board
packets, advance materials and agendas?
Almost Never Sometimes Almost Always Don't Know/No Opinion
1 2 3 4 5 NA
5. If you do make independent inquiries that result in additional information relevant
to a Board issue/matter that will require Board action, do you make an effort to
--- ---share teat information with other Board Members and Staff before the Board
meeting at which the agenda item will be discussed?
Almost Never Sometimes Almost Always Don't Know/No Opinion
1 2 3 4 5 NA
6. Are all Board Members judicious in making requests for additional information
from Staff?
Almost Never Sometimes Almost Always Don't Know/No Opinion
1 2 3 4 5 NA
7. Over the past year, has the Board from time to time overstepped its charge to
advise on policy matters and review/comment on operational issues of Edina Parks
such as the enterprise facilities and budget?
Almost Never Sometimes Almost Always Don't Know/No Opinion
1 2 3 4 5 NA
8. Do you believe that the Board has resolved key decisions and policy issues
efficiently and effectively over the past year?
Almost Never Sometimes Almost Always Don't Know/No Opinion
9. Do you believe that the Board's performance has built and enhanced the Park
Board's reputation with key stakeholders in the community over the past year?
Almost Never Sometimes Almost Always Don't Know/No Opinion
1 2 3 4 5 NA
10. Do you believe that the Board's performance has done a good job of overseeing
financial performance of the Park Board's enterprise facilities?
Almost Never Sometimes Almost Always Don't Know/No Opinion
1 2 3 4 5 NA
11. Do you believe that the Board's performance has done a good job of reviewing and
approving the City's Park and Recreation Department budget?
Almost Never Sometimes Almost Always Don't Know/No Opinion
1 2 3 4 5 NA
2
12. Are Park Board meetings run well (e.g. do they start on time, length appropriate,
follow Roberts Rules of Order)?
Almost Never Sometimes Almost Always Don't Know/No Opinion
1 2 3 4 5 NA
13. Do you believe that all Board Members are encouraged and afforded a chance to
express their views on issues?
Almost Never Sometimes Almost Always Don't Know/No Opinion
1 2 3 4 5 NA
14. Do you believe that the Chairperson should feel empowered to manage meetings
to ensure that all Board Member voices are heard?
Almost Never Sometimes Almost Always Don't Know/No Opinion
1 2 3 4 5 NA
15. Do you believe that our Board composition is balanced with respect to expertise
and skill sets?
Almost Never Sometimes Almost Always Don't Know/No Opinion
1 2 3 4 5 NA
16. Do you believe that our Board composition exhibits diversity with respect to
gender, race, ethnicity, economic status, and disabilities so as to represent the
diversity in the City of Edina?
Almost Never Sometimes Almost Always Don't Know/No Opinion
1 2 3 4 5 NA
17. Do you think that our Board recruitment process for identifying, orienting, and
integrating new Board Members is adequate?
Almost Never Sometimes Almost Always Don't Know/No Opinion
1 2 3 4 5 NA
18. Does serving on the Board strike the right balance of work and personal
satisfaction for you?
Almost Never Sometimes Almost Always Don't Know/No Opinion
1 2 3 4 5 NA
3
SECTION II
Please write in your responses to the following 3 questions. Use additional pages if needed.
1. What additional comments or observations do you have about the performance of the
Board?
2. Do you have any ideas or suggestions that might make our Board experience better and
more effective?
3. Please share any other thoughts and concerns not otherwise covered in this Assessment
or explain/clarify any answers to your responses in Section I.
Please identify your role:
Board Member: _
Student Board Member:
Staff Member:
Name Optional:
Dated: ,2012.
If you sign this Assessment, would you be willing to share your thoughts with the Board at the
Retreat: Yes No
Thanks for taking the time to complete this evaluation and assessment!
4
oe
N o
• j�coRpOAAT�/
ia98
REPORT/RECOMMENDATION
To:
EDINA PARK BOARD
Agenda Item Item No. VI. F.
From:
John Keprios, Director
Park and Recreation Department
❑ Action
Discussion
Information
Date: April 10, 2012
Subject:
Board and Commission Members Orientation Presentation — Staff
ACTION REQUESTED:
Staff has been directed to present a new Board and Commission member orientation
that is generic to all Boards and Commissions.
INFORMATION/BACKGROUND:
The new Board and Commission Members Orientation Presentation is a power point
presentation that includes 60 slides of information. The presentation covers a variety of
subjects some of which include mission, roles and responsibilities, organizational
structure, types of meetings, quorum and voting and more.
No formal Park Board action is requested on this agenda item.