HomeMy WebLinkAbout2012-09-11 Park Board PacketAGENDA
CITY OF EDINA, MINNESOTA
PARK BOARD MEETING
CITY COUNCIL CHAMBERS
Tuesday, September 11, 2012
7:00 P.M.
CALL TO ORDER
II. WELCOME NEW STUDENT MEMBERS
III. ROLL CALL
IV. APPROVAL OF MEETING AGENDA
V. ADOPTION OF CONSENT AGENDA
A. Approval of Minutes — Retreat meeting on Monday, August 13, 2012
VI. COMMUNITY COMMENT
During "Community Comment, " the Park Board will invite residents to share relevant
issues or concerns. Individuals must limit their comments to three minutes. The
Chair may limit the number of speakers on the same issue in the interest of time and
topic. Generally speaking, items that are elsewhere on tonight's agenda may not be
addressed during Community Comment. Individuals should not expect the Chair or
Board Members to respond to their comments tonight. Instead, the Board might refer
the matter to staff for consideration at a future meeting.
VII. REPORTS/RECOMMENDATIONS
A. August 13, 2012 Park Board Retreat Review
B. 2013 Park Board Work Plan — Keeya Steel, Chairperson
VIII. CORRESPONDENCE AND PETITIONS
IX. CHAIR AND BOARD MEMBER COMMENTS
XI. ADJOURNMENT
The city of Edina wants all residents to be comfortable being part of the public process. If you need
assistance in the way of hearing amplification, an interpreter, large -print documents or something,
please call 952-927-8861 72 hours in advance of the meeting.
MINUTES
OF THE MEETING OF THE
PARK BOARD
WORK SESSION RETREAT
EDINA SENIOR CENTER, SHERWOOD ROOM
August 13, 2012
5:30 PM
L CALL TO ORDER
Chair Steel called the meeting to order at 5:25 pm
II. ROLLCALL
Answering roll call were Members Dan Peterson, Jacobson, Gieseke, Steel, Cella, Jones, Kathryn
Peterson, Segreto, Deeds
III. APPROVAL OFMEETINGAGENDA
Member Dan Peterson made a motion, seconded by Member Deeds, approving the meeting
agenda.
Ayes: Members Dan Peterson, Jacobson, Gieseke, Steel, Cella, Jones, Kathryn Peterson, Segreto, Deeds
Motion Carried
IV. ADOPTION OF CONSENT AGENDA
Member Dan Peterson made a motion, seconded by Member Deeds approving the consent agenda
as follows:
IV.A. Approval of Minutes — Regular Meeting of Tuesday, July 10, 2012
Ayes: Members Dan Peterson, Jacobson, Gieseke, Steel, Cella, Jones, Kathryn Peterson, Segreto, Deeds
Motion Carried
V. WARM UP AND RETREAT EXPECTATIONS
Chair Steel informed the Park Board that the work session retreat is going to be an informal setting and
she would also like staff to participate. She explained the work session retreat is to help them get on
track for the upcoming year. She indicated that all boards and commissions have been asked to create a
work plan and therefore this is an opportunity to not only work on that but get a broader view and
understanding of the Parks and Recreation Department and what vision the Park Board would like it to
have. She added that they are not going to approve their work plan tonight but rather come up with ideas
for it and at their next Park Board meeting they will come up with a formalized plan.
VI. SOAR ANALYSIS (Goal. to identify strengths, weaknesses and our preferred future direction
that will help frame our workplan)
Chair Steel explained to the Park Board they are going to work on a SOAR Analysis which is an analysis
of strength, opportunity, aspirations and results. She indicated that it's a way of looking at an
organization and thinking about a vision, where they want to go and what they are capable of. (Attached
are the results of the SOAR Analysis).
VII. SPECTRUM EXERCISE
Chair Steel had the Park Board do an exercise to show there are all kinds of approaches that add value.
VIII. CITYMANAGER SCOTT NEAL PRESENTATION OF THE PARK BOARD'S ROLE
(Goal. Provide clarification of the board's mandated role and how it intersects with City Council and
stafj)
City Manager Scott Neal informed the Park Board he has had a chance to work in a couple of different
forms of City government and shared his experiences. City Manager Neal then gave a presentation to the
Park Board. After the presentation Chair Steel commented to the Park Board that they will be working on
their work plan and she hopes City Manager Neal's presentation gave them more direction of what kind
of scope and new initiative the City Council is looking for.
IX. 2013 PARK BOARD WORK PLAN (Goal. Identify new initiatives, ongoing responsibilities
and other ideas considered for 2013 or future years)
The Park Board brainstormed on the things they would like to see and what their top initiatives should
be. (Attached are the results of the 2013 Work Plan New Initiatives Brainstorm).
X. CLOSING
Chair Steel handed out an exit survey to the Park Board.
XI. ADJOURNMENT
Meeting adjourned at 8:50 pm.
INFORMATION ITEM
To:
Park Board
Agenda Item Item No. Il.
From:
John Keprios, Director
Parks & Recreation Department
❑ Action
Discussion
Information
Date: September 11, 2012
Subject:
Welcome New Student Members
We are pleased to welcome our two new student members: Yasmeen Almog and John O'Leary.
Yasmeen Almog
Yasmeen will be serving as a 2012-2013 student member of the Edina Park Board. Yasmeen is
a senior at Edina High School, a member of the Student Council and on the Technology
Advisory Team. Last year, Yasmeen served on the Edina Housing Foundation. She is looking
forward to the opportunity to speak on behalf of her fellow students and to provide a new
perspective in meetings and discussions.
John O'Leary
John will be serving as a 2012-2013 student member of the Edina Park Board. John is currently
a senior at Edina High School, where he is an honor student, a member of the French Club and
part of the Edina Soccer Club. John is excited to see how the community works, what hurdles
must be passed and what measures are taken to overcome those hurdles.
As stated in the City Code:
Student members shall be residents of the City and enrolled full time in a secondary
school. Student members shall be non-voting.
Student members shall be appointed by majority vote of the Council and shall serve
terms of membership not to exceed one year per term.
Welcome Yasmeen and John to the Park Board and we thank you for volunteering to serve!
0
\�cORYOCL����
te6s
REPORT/RECOMMEN DATION
To:
Park Board
Agenda Item
Item No. VII. A.
From:
John Keprios, Director
Parks & Recreation Department
Action
Discussion
z Information
Date: September 11, 2012
Subject:
August 13, 2012 Park Board Retreat Review
ACTION REQUESTED:
Review and discuss the August 13, 2012 Park Board Retreat. Staff recommends that the Park
Board review the written results of the retreat and have a brief dialogue of any follow-up
thoughts or recommendations for consideration.
INFORMATION/BACKGROUND:
The Park Board conducted a retreat on Monday, August 13 at the Edina Senior Center. Results
of the retreat are reflected in the attachments.
There were several excellent questions that were asked during the retreat, one of which was
"How is the meeting agenda determined?" Taken directly from the Park Board's newly revised
bylaws adopted by the City Council:
Meeting Agendas
Meeting agendas will be prepared by the Chairperson in consultation with the City Staff
Liaison. Members may request that items be added to the agenda; however, the addition
of such items is subject to approval by a majority of the voting members. The meeting
agenda and related materials will be sent electronically and mailed the Wednesday prior
to the scheduled regular meeting.
Meeting Proceedings
During regular meetings, business will be conducted in the order listed below. The order
of business may be changed with the support of a majority of the voting members.
• Call to order
• Roll call
• Approval of agenda
• Approval of minutes from preceding meeting
• Public hearings
• Community comment
• Reports and recommendations
• Correspondence
• Commission comments
• Staff comments
• Adjournment
Meetings will be conducted according to the latest edition of Roberts Rules of Order.
In practice, I will draft a proposed agenda and email it to the Park Board Chairperson for their
approval. The Chairperson has the authority to edit and add to the proposed agenda. There
are a number of agenda items that are ongoing monthly routine items (Community Comment,
Approval of Agenda, Approval of Minutes, etc.); some that are annual agenda items (Fees and
Charges, CIP, Budget, etc.); and some items that are requested by the public (individuals,
special interest groups and organizations). Several agenda items are driven by the Park
Board's Work Plan. Some agenda items are directives from either City Council or the City
Manager. Most of the agenda items are a result of good planning; however, it is the nature of
government that there are several agenda items that are unforeseen that require Park Board
action.
If there are still questions from the retreat that you feel remain unanswered, please feel free to
ask staff to gather the information and provide clarity to the question(s).
ATTACHMENTS:
A. Work Plan New Initiatives Brainstorm
B. SOAR Analysis
C. Edina Park Board Retreat Evaluation
D. Minutes from the August 13, 2012 Work Session Retreat
August 13, 2012 Edina Park Board Retreat
2012 Work Plan New Intiatives Brainstorm
*Members could put all three of their votes toward one intiative
Votes
New intiative
Notes
received
Community survey
2
Strategic planning process
- New programming
New programming and
- Forecasting
forecasting
3
Individual park goals
1
Community lifelong learning
Program
3
Infrastructure replacement
plan
i.e. tennis courts
1
Grandview
Program
1
Trolley transit
Amenity
0
Walkability, biking,
working with other
Park connectivity
boards
1
Program - canoe, tube,
Paddle sports
kayak
0
Public relations plan
0
Program - to address
nature deficit syndrome,
bird watching, nature
Nature program
hikes, geocaching
2
Program, lights,
Winter healthy living
socializing, Braemar,
campaign
fitness accountability
2
Space utilization
Senior Center, Art Center
Campaign, policy, and
Fundraising and development
benchmarks
1
Wading pools
1
Seniors and kids
Program
Framework for facility
categorization and cost
recovery
5
Park green energy assessment
and implementation
3
"Greening" of parks
Dog park on East side of Edina
School district partnership
1
*Members could put all three of their votes toward one intiative
August 13, 2012 Edina Park Board Retreat - SOAR Analysis
Strengths
• Maintenance
• Trained staff
• A variety of facilities and amenities
• Right -sized city
• The community values parks
• Lots of acreage
• Low staff turnover and good applicants
• Liquor funding is an asset
• Something for everyone
• Neighborhood parks
• Great golf and pool
• Strong sense of community
Opportunities
• Nature related, non -structured programming
• Nine Mile Creek Regional Trail
• More playing fields
• Structured bird watching
• Community gardens
• Community center
• Grandview
• Biking connectivity (regionally)
• Innovative programming
• Needs assessment
• Work w/ schools more closely
• Senior Center
• Art Center
• Energy efficiency
• Green programs
• Digital presence
• Marketing
• Plan to improve parks
• Contract negotiation
• Categorization of facilities by financial goals
Aspirations
• Courage to evolve and to make tough choices
• Define tactics and priorities
• Enterprise cost recovery
• Categorization of Centennial Lakes Park
• Become as well-regarded as the school system
• Comprehensive, direct opportunities for all
• Well-oiled machine
August 13, 2012 Edina Park Board Retreat - SOAR Analysis
• Fiscal responsibility
• Premier park system
• Well run and maintained
• Budget visibility
• Link results to goals
Results
• Annual survey
• Usage statistics
• Participant costs
• Action items with defined objectives
Edina Park Board Retreat Evaluation
August 13, 2012
1. How did our retreat go today?
• Good
• Okay
Highs?
• Scott's presentation
• Priorities
• Scott's talk
• Good first attempt to pull together
• Listing of initiatives for next year
Lows?
• I did not find the city manager's presentation very helpful
2. What were the most important things that the group accomplished
today?
• Beginning to think more strategically
• Figuring out our role to add strategic items
• Brainstorm session for the work plan
• Listing of initiatives for next year
• Plans for future actions
3. Regarding today's retreat, what is still unclear to you?
• How some of the issues identified on the board assessment can be addressed
• Still somewhat unclear of our role vis-a-vis City Council
4. Other comments?
• I wish we could have reviewed the survey results together and talked more
about how to make our meetings more efficient
• I wish we could have heard from John too
• A retreat should be held every 3-4 years, along with a board assessment for
review by the chairperson
• Good session
MINUTES
OF THE MEETING OF THE
PARK BOARD
WORK SESSION RETREAT
EDINA SENIOR CENTER, SHERWOOD ROOM
August 13, 2012
5:30 PM
L CALL TO ORDER
Chair Steel called the meeting to order at 5:25 pm
IL ROLLCALL
Answering roll call were Members Dan Peterson, Jacobson, Gieseke, Steel, Cella, Jones, Kathryn
Peterson, Segreto, Deeds
III. APPROVAL OF MEETING AGENDA
Member Dan Peterson made a motion, seconded by Member Deeds, approving the meeting
agenda.
Ayes: Members Dan Peterson, Jacobson, Gieseke, Steel, Cella, Jones, Kathryn Peterson, Segreto, Deeds
Motion Carried
IV. ADOPTION OF CONSENT AGENDA
Member Dan Peterson made a motion, seconded by Member Deeds approving the consent agenda
as follows:
N.A. Approval of Minutes — Regular Meeting of Tuesday, July 10, 2012
Ayes: Members Dan Peterson, Jacobson, Gieseke, Steel, Cella, Jones, Kathryn Peterson, Segreto, Deeds
Motion Carried
V WARM UP AND RETREAT EXPECTATIONS
Chair Steel informed the Park Board that the work session retreat is going to be an informal setting and
she would also like staff to participate. She explained the work session retreat is to help them get on
track for the upcoming year. She indicated that all boards and commissions have been asked to create a
work plan and therefore this is an opportunity to not only work on that but get a broader view and
understanding of the Parks and Recreation Department and what vision the Park Board would like it to
have. She added that they are not going to approve their work plan tonight but rather come up with ideas
for it and at their next Park Board meeting they will come up with a formalized plan.
VI. SOAR ANALYSIS (Goal: to identify strengths, weaknesses and our preferred future direction
that will help frame our work plan)
Chair Steel explained to the Park Board they are going to work on a SOAR Analysis which is an analysis
of strength, opportunity, aspirations and results. She indicated that it's a way of looking at an
organization and thinking about a vision, where they want to go and what they are capable of. (Attached
are the results of the SOAR Analysis).
VII. SPECTRUM EXERCISE
Chair Steel had the Park Board do an exercise to show there are all kinds of approaches that add value.
VIII. CITY MANAGER SCOTT NEAL PRESENTATION OF THE PARK BOARD'S ROLE
(Goal: Protide clarification of the board's mandated role and how it intersects with City Council and
staff
City Manager Scott Neal informed the Park Board he has had a chance to work in a couple of different
forms of City government and shared his experiences. City Manager Neal then gave a presentation to the
Park Board. After the presentation Chair Steel commented to the Park Board that they will be working on
their work plan and she hopes City Manager Neal's presentation gave them more direction of what kind
of scope and new initiative the City Council is looking for.
IX. 2013 PARK BOARD WORK PLAN (Goal: Identify new initiatives, ongoing responsibilities
and other ideas considered for 2013 or future years)
The Park Board brainstormed on the things they Would like to see and what their top initiatives should
be. (Attached are the results of the 2013 Work Plan New Initiatives Brainstorm).
X. CLOSING
Chair Steel handed out an exit survey to the Park Board.
XL ADJOURNMENT
Meeting adjourned at 8:50 pm.
o�e��
� - '0
\�CORPOIfl�'���
lase
REPORT/RECOMMENDATION
To:
Park Board
Agenda Item Item No. VII. B.
From:
John Keprios, Director
Parks & Recreation Department
N Action
❑ Discussion
Information
Date: September 11, 2012
Subject:
2013 Park Board Work Plan — Keeya Steel, Chairperson
ACTION REQUESTED:
Review and discuss the attached 2013 Park Board Work Plan proposed by Chairperson Keeya
Steel and make a recommendation to the City Council on a final Work Plan.
INFORMATION/BACKGROUND:
Park Board Chairperson Keeya Steel has assembled the attached proposed 2013 Park Board
Work Plan for the Park Board to consider adopting.
Staff recommends that the Park Board review and discuss each new initiative as proposed by
Chairperson Keeya Steel and ultimately recommend a Work Plan for 2013 for the City Council's
consideration. Staff will be happy to assist in the process in any way the Park Board desires.
ATTACHMENTS:
A. 2013 Park Board Work Plan
MESO?'
a
c
C
Q
Y
CQ
Q
L
cu
c
a,
E
a)
_ ro
U VI
c 'U
a)
O a)
U c
U L
O O
c
4-
V) c
a)
O
c -a
a) v
N U
+; O
C i -
n3 Q
� L
O
N N
c
O LL
U
bA
C �
c
iZ.
U O
U
- 3
L •�
a (3)
� L
Q) �
cua)
E
un a)
Q) �
U O
v >
c �
Ln +,
C �
v -
C
4-
0 O
CL N
O
O U
U I+-
V) O
a) a)
U >
O a)
� c
+� O
� c
a c
U 0-
0 0
N M
bA hA
c c
2 2
• • • • • • • • • • •
T
U_
O
a.
T,
a
LL
m
L
0
Y
-O
E
L
N
i
>O
W
v
T
r6
in
u
WtiA
.y
--z
T
N
Ln
N
O
o
O
-
o
~
O
O
..0
d
p
L
(O
m
O
U
v�
O
O
d
vl
Q)
+�
m
O
L
_
O
bA
N
o;
QI
C
m
m
m
+�
C
N
a--+
O
d
O
Q
v
c
E
N-1
.-
-0O
Kt
m
Ln
O
O_
(1)o
vii
U
LL
0
Z
D
N
w
D
w
N
• • • • • • • • • • •
From: Craig Laurent[mailto:craiglaurentCcbyahoo.coml
Sent: Monday, August 20, 2012 10:54 AM
To: John Keprios
Subject: Re: addition to a park
Hello John,
Lynette directed me toward you. Rather than have you make a cold call; I thought I would give you
information on how I hope you can help make additions to a parks near me.
My name is Craig Laurent and I live in Edina. I live between Normandale and Heights parks.
My family appreciates the work Edina Parks has done in providing the Rosland disc golf course. It is a
good course, well liked by every disc golfer with which I speak.
I would appreciate if Edina Parks would consider adding single baskets to other parks. By this, I don't
mean a single long hole like at Rosland. I mean a single disc golf basket intended for smaller space
games and practice. I have listed a number of such games at the end of this email. There are a number
of disc golf games that can be played in a smaller space. These games primarily focus on disc golf
putting and short shots. They are good for people to practice, and have fun alone, or during a shorter
time -frame.
As an example, at Normandale park, a single basket could be placed in the trees on the hill behind the
park's main sign at 66th and Warren. Whether additionally small pads were placed for a game such as
"around nine" wouldn't be required, deferring to grass wear based on usage. This basket could be used
for any of the games listed, or even for someone to "make up" their own hole for practicing.
Other places where a basket such as this could be placed include:
-Normandale park, as stated, behind the park sign at 66th and Warren
-Normandale park, on the hill behind the hockey rink and baseball diamond.
-Heights park, in the open area up the hill from the ballfield, toward Hillside Lane (above the drinking
fountain).
-Heights park, in the open area behind the park sign at 66th and Hillside, behind the swing set.
-Rosland park, behind and west of the tee to hole #9, near the edge of the far left outfield of the baseball
field.
Thank your for considering this. If you are interested, I look forward to discussing this further with you
Craig Laurent
Home: 952.943.2336
Cell: 952.454.4621
Here are some of the many disc golf games that could be played with a single basket:
Around nine (a cross between basketball's around the world and 1025)
nine spots are marked in a spiral around the hole, each about three feet farther than the previous.
http://badga.tripod.com/id3.html
1025 (a strict count based on throws from 10-35 ft)
http://www.discgolfbasketstore.com/1025-discgolfgame/
Sure Putt (a timed game throwing at distances 15, 20, and 25 ft)
http://www.springfieldmnchamber.org/page/sureputt-disc-golf-putting
21 (a cross between basketball's 21 and horse)
http://www.youtube.com/watch?v=6OwpEy FeDs