HomeMy WebLinkAbout2012-10-09 Park Board PacketAGENDA
CITY OF EDINA, MINNESOTA
PARK BOARD MEETING
CITY COUNCIL CHAMBERS
Tuesday, October 9, 2012
7:00 P.M.
CALL TO ORDER
II. WELCOME NEW STUDENT MEMBERS
III. ROLL CALL
IV. APPROVAL OF MEETING AGENDA
V. ADOPTION OF CONSENT AGENDA
A. Approval of Minutes — 2012
VI. COMMUNITY COMMENT
During "Community Comment, " the Park Board will invite residents to share relevant
issues or concerns. Individuals must limit their comments to three minutes. The
Chair may limit the number of speakers on the same issue in the interest of time and
topic. Generally speaking, items that are elsewhere on tonight's agenda may not be
addressed during Community Comment. Individuals should not expect the Chair or
Board Members to respond to their comments tonight. Instead, the Board might refer
the matter to staff for consideration at a future meeting.
VII. REPORTS/RECOMMENDATIONS
A. Garden Park Public Hearing regarding baseball field renovations
B. Walnut Ridge Shelter Building Winter Lights
C. 2013 — 2017 Enterprise Capital Improvement Plans
D. 2013 Fees and Charges
E. Sports Dome Location Recommendation
VIII. CORRESPONDENCE AND PETITIONS
IX. CHAIR AND BOARD MEMBER COMMENTS
X. STAFF COMMENTS
XI. ADJOURNMENT
The city of Edina wants all residents to be comfortable being part of the public process. If you need
assistance in the way of hearing amplification, an interpreter, large -print documents or something,
please call 952-927-8861 72 hours in advance of the meeting.
MINUTES
OF THE MEETING OF THE
PARK BOARD
HELD AT CITY HALL
September 11, 2012
7:00 PM
L CALL TO ORDER
Chair Steel called the meeting to order at 7:03 pm
II. WELCOME NEW STUDENT MEMBERS
The student members were not in attendance.
III. ROLLCALL
Answering roll call were Members Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke,
Jones, Kathryn Peterson
John O'Leary arrived at 7:37pm
IV. APPROVAL OF MEETING A GENDA
Member Dan Peterson made a motion, seconded by Member Segreto, approving the meeting
agenda.
Ayes: Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke, Jones, Kathryn Peterson
Motion Carried
V. ADOPTION OF CONSENT AGENDA
Member Dan Peterson made a motion, seconded by Member Segreto approving the consent
agenda as follows:
V.A. Approval of Minutes —Retreat meeting on Monday, August 13, 2012
Ayes: Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke, Jones, Kathryn Peterson
Motion Carried
VI. COMMUNITY COMMENT
Ann Larson, 5025 Lincoln Circle, informed the Park Board she was bitten by a dog at the Edina Dog
Park in June because the owner in question was not paying attention to his dog as well as his dog was
not under voice control which it states in the rules. She stated that the owner did not have a dog collar
for his dog and in fact did not have any identification tags. She explained the owner was on his cell
phone half -way across the park with his back turned to the dog when the dog bit her in the forearm. She
informed the Park Board she had to get a series of rabies shots because the owner's dog did not have
updated shots. She pointed out this raises some issues that have been ongoing at the park in terms of it
does not seem like the park is really policed and rules are not being followed. In addition, there are a lot
of people using the park that are not paying for it as well as there is a lot of dog poop that owners are not
picking up.
Herb Anderson, 3 Wellesly Place, informed the Park Board that people who do not belong in the dog
park are using it and telling their friends because they know it is not being policed anymore and it really
is getting out of hand. He asked if there could be better rules and perhaps put a flyer in with the notice
when it's time to renew the dog license collars and also saying if you don't pick up after your dog(s) you
won't be allowed in the park.
VII. REPORTS/RECOMMENDATIONS
VII.A. August 13, 2012 Park Board Retreat Review
Member Jones indicated she thought the retreat was a great event; however, it was different from what
she had expected. She noted that they never discussed the surveys they filled out and asked if they will
be given a time to do that. She commented if they were just going to brainstorm a work plan she would
have never suggested the meeting not be televised because the public does have every right to hear them
brainstorm and discuss a work plan.
Member Jacobson stated that she also wished they could have reviewed the survey results and figure out
how they could work more efficiently together because a lot of times she feels they are on different
pages and if they could figure out how to corral that into an efficient meeting it would help all of them.
Member Segreto explained since it was originally her idea it really was her intent to work on
interpersonal communications but, with all due respect, unless you really are skilled in that field or had
some professional assistance from outside it really would be hard for a chairperson to do. She
commented that she would like to do that and they do have the survey to work with. She stated it was a
productive meeting; however, it wasn't what her expectation was.
Chair Steel replied they certainly can do that moving forward; however, it is a little frustrating because
she did present the agenda in advance and she thought it was pretty clear. She noted they can put this on
the agenda for discussion at a future meeting. Member Jones responded she is not sure what they would
be discussing because it sounds like this is something that is not possible to do without a facilitator;
therefore, maybe they could bring in a facilitator and plan it as a non -televised meeting. She added that
she doesn't want them to waste their time filling out a survey and then do nothing with it and asked Ms.
Kattreh if she could find out if there is someone on staff who could provide some kind of facilitating.
Member Hulbert responded he thought that is what they originally had asked for and were told no.
Member Segreto replied that is correct, when she first brainstormed the idea with Mr. Keprios he said
they had never done something like that before and really didn't have the budget for it. She commented
that maybe this is something they could do next summer and maybe they could get a budget line to have
a facilitator help them.
Chair Steel clarified that each question on the survey was taken into consideration and after meeting
with Ms. Kattreh and Karen Kurt, Assistant City Manager, they identified what they felt were the key
issues. While interpersonal relationships is certainly a component there are other components they felt
were more important to impacting their work right now which is they need to have a work plan turned in
tomorrow. Therefore, if the Park Board doesn't understand their role they are not going to be able to
function so she did have to make a decision to prioritize but going forward they can continue to look at
the other components to make them more effective.
Member Deeds indicated that he thought the retreat was good and the only change he would make in the
future is that there be no "block voting" because it becomes a little biased.
VII.B. 2013 Park Board Work Plan — Keeya Steel, Chairperson
Chair Steel informed the Park Board that she worked with Mr. Keprios and Ms. Kattreh on this and that
she would like to go through it item by item.
"Strategic Planning with a Comprehensive Needs Assessment" - Chair Steel indicated that she thought
it was apparent that they need more strategic planning throughout their activities and that this item
would most comprehensively include the different questions they had at the Park Board retreat. She
stated that she really didn't think it made sense to start new programming without having a strategic plan
and a needs assessment before investing money into specific programs or facilities.
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"Edina Senior Center" - Chair Steel explained the reason she did not include this under the Strategic
Plan is because it's looking at existing data and this has already been talked about and has a $900
budget. Member Segreto asked what is the $900 based upon to which Ms. Kattreh replied that is
something Mr. Keprios put together and she does not have the answer but will find out.
Member Hulbert commented he believes former Park Board Member Bill Lough was very interested in
this and maybe they could reach out to him and see if he has the desire to have community involvement
with the study of the Edina Senior Center. Chair Steel replied it does state under Park Board duties it
includes former working groups or committees and therefore feels communicating that to him would be
very valuable.
Member Jacobson stated she has one tangential question on the Edina Center Study: is it more about the
use of the building when it's not in use as a Senior Center or is it about the Senior Center activities or
both? Chair Steel replied she believes both. Member Jones commented that she would like to add
parking to the study.
"Cost Recovery Goals for Enterprise Facilities" - Chair Steel stated they did pass a recommendation
asking City Council that they study this again. She pointed out there is an overlap with the Strategic
Plan in everything they will be doing because it will be comprehensive. However, this will be a little
different because again they are looking at existing data and also one of the items mentioned at the
retreat was classification and therefore thinks that also plays into this initiative. She commented that she
believes the recommendation they passed to the City Council has not been acted on yet and that once the
"Work Plan" goes to City Council they will have a chance to review it.
Member Jones asked if they could add a discussion of what makes something an enterprise facility, what
are the principles and maybe it should include enterprise budgets, statistics and business plans to which
Member Deeds added criteria classification. Member Kathryn Peterson commented that was the point of
the classification to try to make head or tail of what is or is not considered an enterprise.
Member Dan Peterson stated that with respect to cost recovery they need to know what is the cost to
keep it going and how many people use it and how many people they need to use it in order to recover
the cost; however, he is not sure if those numbers are available. Chair Steel indicated that right now it
says "review enterprise facility budget" and doesn't know if that's sufficient.
"New Initiatives" - Chair Steel explained there were a few more items added and under the "Ongoing
Responsibilities" they have their CIP but Scott Neal expressed that he would like articulated separately
and she was informed by staff that these are necessary to include. She added all of these items will be
addressed in 2013.
"Renovate Garden Park Baseball Field Initiative" - Ms. Kattreh informed the Park Board this initiative
was brought forth by the Edina Baseball Association. There are some fields that they would like to see
improved and first on their list is Garden Park and the plan is for the City to partner with the EBA. The
EBA is offering a $100,000 donation and the City is applying for a grant for approximately $260,000
through Hennepin County Youth Sports. If they receive funding this is a project they will be working on
and there will be action in the form of a public hearing in October. If everything passes they will begin
working on the project in 2013.
"Barrier Free Replacement Playground Equipment at Wooddale Park Initiative" - Ms. Kattreh informed
the Park Board this initiative was brought to them by an Edina resident who lives in the neighborhood
and is interested in putting together a fundraising campaign to replace the playground equipment with a
completely barrier play structure. She noted they are anticipating a budget of approximately $300,000
and they do have some matching funds that they can put in their CIP for 2013. She noted this is an
addition to this year but they are looking at it as being completely done by the neighborhood's
fundraising effort. She added they are in the very preliminary stages right now but anticipate it being
more of an initiative in 2013 as well.
"Lake Edina Pathway Initiative" - Ms. Kattreh informed the Park Board this is an initiative that came
about in conjunction with "Do Town" as well as interest by some City Council members in an attempt to
try to bridge the Parklawn neighborhood and Cornelia School. This will give kids in that neighborhood
a safe route to access the school and the playground. She noted it was added to the 2013 CIP and is
something that will take place in the form of a public hearing with the neighborhood.
"Countryside Park Master Plan" — Ms. Kattreh indicated they have been working on this for over a year
and are getting very close to completing a master plan. She indicated they will be asking Park Board to
review and comment on a play structure to which they've been working on the design for several
months. She noted that Member Hulbert has volunteered to serve on the committee to replace the shelter
building.
Member Jones asked where the one million dollar budget on that item came from. Ms. Kattreh replied
they had $330,000 in their CIP for this year to replace the playground equipment and pathways. In
addition, they received $695,000 in a park dedication fee from the "Waters Development" which is the
reason they are able to move forward with the entire master plan.
"Ongoing Responsibilities" - Chair Steel informed the Park Board they have a list of ongoing
responsibilities which basically are annual duties as well as a list of work plan ideas to be considered in
the future: CIP, Fees and Charges, Donations Policy, Naming of Parks and Facilities Policy, User Fee
Policy, 2014-2015 Operating Budget, Edina Veteran's Memorial, Update Bylaws, Election of Officers
and the 2014 Park Board Work Plan.
"Other Work Plan Ideas Considered for Current Year or Future Years" — Chair Steel informed the Park
Board of the following other work plan ideas: Cooperative Agreement with the School District; Sports
Dome and the Masters Parks Plan, which again had interest from City Council.
Member Deeds indicated that being a part of the Sports Dome Committee he would like to see it come to
a conclusion and would like to see it somewhere on the Work Plan with a deadline date and get it done.
He stated they need to find a location and make a decision, pick a date and get a plan to present to the
Park Board and then move it on to the City Council rather than have it on the "Other Work Plan Ideas".
Ms. Kattreh responded the reason it was put on the Work Plan is because it's titled "New Initiatives" and
this is more of a current year initiative. She stated that she totally agrees and maybe it's a matter of
keeping it where it is with a final date; however, they certainly can move it to the "New Initiative"
section as well. Member Deeds stated that he would like to see a general timeframe where there will be
a recommendation, review and comment on the Sports Dome on a calendar. Chair Steel replied the Park
Board will have a chance to review the calendar but the idea of this is to make sure that the City Council
is in agreement with their initiatives.
Member Jones indicated they have several initiatives that are going on right now that they hope to have
completed and the Sports Dome is one of them. She stated that in looking at "Ongoing Responsibilities"
she would like some clarification that the Donations and Naming Policy Working Group is not
considered ongoing because she thought they were done so likewise there will be expectations of their
involvement in the future. Therefore, she would not recommend them to be on their Work Plan. Chair
Steel replied that is a good point and suggested that they be put under "Ongoing Responsibilities" and
move the Sports Dome into that as well and after each item write "completed by such date". Member
Jones indicated that they are different than "Ongoing Responsibilities" such as the CIP, fees and charges,
operating budget, bylaws and election of officers.
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Member Kathryn Peterson asked if they could put an item under "Ongoing Responsibilities" that says
"Policy Review as needed". Chair Steel replied she doesn't think that speaks to the Sports Dome and
suggested adding a new category "Ongoing Initiatives". Members Jones commented that she thinks the
target completion dates are good and she likes the form for the "New Initiatives" but she would cut the
word "New" out of there for the other initiatives like the Sports Dome.
Chair Steel asked if it is the general consensus that the Donations and Naming Policy, User Fee Policy
and Sports Dome are initiatives that should be completed in 2013 to which Member Deeds replied he
thought some of those were completed. Chair Steel replied that the City Council will continue to work
on the Donations and Naming Policy with the Park Board and the City Council did pass the User Fee
Policy. However, if they start receiving new data they will need to work on the policy.
Member Jones indicated that regarding the "Edina Veterans Memorial Committee" she would suggest
they open it up again to have a Park Board member be a representative on that committee and find out if
there is going to be a target completion date or is it going to be ongoing forever. Chair Steel replied that
she thinks having it on the Work Plan is sufficient for being able to talk about it; however when they
start discussing the calendar they will try to get those specifics regarding the memorial.
Member Jones commented on the "Master Parks Plan" for the "Other Park Plan Ideas" she considers it
to be something similar to the Strategic Planning and Comprehensive Needs Assessment and therefore
would like to put it under the first Initiative. Chair Steel replied she thinks it's a little different and asked
Ms. Kattreh to explain what a "Master Parks Plan" looks like. Ms. Kattreh explained the difference with
the "Master Parks Plan" would be an actual study of each park facility itself and its uses and possible
modifications. She explained the "Strategic Plan" is looking at their operations, programming and how
it relates to the economy today as well as how it relates to our vision and mission statements. The
Master Parks Plan being very park facility specific and the other more operational mission and vision
related.
Member Deeds asked if Countryside Park already has a master plan and therefore this is just a plan that
is moving forward on a plan that exists, correct? Ms. Kattreh replied yes and added they are able to
move forward with that plan because of the Park Dedication fee from the "Waters Development".
Member Jones indicated that she has a different definition of a "Master Parks Plan". For example, there
is a master plan for Countryside Park in existence and there is a master plan in existence for Garden
Park; however, other communities create Master Parks Plan and showed the Park Board two examples of
Master Parks plan from other communities. One community is a city in Illinois with similar
demographics to Edina and in it they talk about a needs assessment and they talk a little bit about a
strategic plan and it's all a part of the Master Parks Plan. It takes a ten year vision of where they want to
be and looks at all of their facilities. She stated the other city she looked at was Roseville and they do
have the aspects of what goes on in each individual park but it's a broader strategic plan. She stated that
with these two master plans, since they incorporate the strategic plan and the needs assessment, they talk
about the process those cities used in order to create a needs assessment in order to create the strategic
plan and that might be a good tool for them as they work on the first work plan. She noted she would
ask staff to say if there are other cities that have similar things. She commented that sometimes she feels
like she is developing knowledge of how to create the mechanics of something so that they can advise on
policy when in fact there are many different cities that have tried to do the same thing that we've done
and we might figure out how that fits. She noted she would suggest as they move forward this may be
something for them to consider. Chair Steel asked Member Jones if she is suggesting seeing a "Strategic
Master Parks Plan" instead of a "Strategic Plan" to which Member Jones replied yes, a "Master Parks
Plan" which would include strategic planning and comprehensive needs assessment. Chair Steel noted
she could be wrong but she doesn't think the Parks Plan usually includes the enterprise facilities because
it's looked at differently. Ms. Kattreh pointed out that she thinks they are arguing over semantics
because she has seen different plans called different things but thinks it's very important that you are
specific about what it is that you want. For example, are you looking for a master plan like you've seen
for Countryside Park, where they are creating a more efficient facility or are they looking at something
more general such as this is what you want to see at the park and this is how it relates to the recreation
and sport programs as a whole. It could include enterprises or not include enterprises, it really is a scope
that would be determined by you because all master plans are done differently and called different things
so it depends on the scope you want to see so if there is something you want done in one year or in
multiple phases you need to determine what the key points are that you will be looking for immediately
in 2013.
Member Segreto stated that she is really weary of spending lots of money on a consultant for an
independent study on master plans. She indicated that while she supports a strategic plan for them to
understand and sort through what their strategy is for a five year period she is really not a proponent.
She commented that in looking at the plan that was just circulated it's so full of just statistics that they
will have yet another thing on the shelf and she has full confidence in Edina Parks staff to work with the
strategic plan that the Park Board comes up with. She added they could use the money that they would
spend on their planning process and put into their parks.
Member Jones indicated she thinks they need to clarify if they're looking at a five or ten year plan and
what are the objectives. She agrees they need to begin with a comprehensive needs assessment and
strategic plan and see where they go from there. Chair Steel responded she thinks they are getting a little
ahead of themselves on whether they want a five year strategic plan that's going to cover these facilities
and will have this level of detail because that is going to take some discussion.
Member Jones asked if they can look at adding anything to the Work Plan because she believes the City
Council consensus was reached regarding the Grandview process on the following: Park Board to
address community needs, use of public spaces, and specific building programming which would drive
building design. Chair Steel responded that she has included that under the Strategic Plan under
rationale it states "Park Board has shown interest in needs assessment including but limited to nature
programming, winters activities and then the Grandview Community Center programming/amenities".
She stated that by making sure they do a needs assessment they are including all of the items that are
coming up. Member Jones stated that she sees the target completion date is "ongoing" so this is a small
area plan where the City Council would like to have some guidance so that they can develop that area.
Therefore, she would recommend that they get a target completion date because it appears the Park
Board is to address the community needs, the use of public spaces and civic building programming
which would drive the building design. Member Jones stated she thinks that they would need either to
have that as a separate item under the work plan or just a target completion date for the needs
assessment. Member Deeds asked if we want Grandview cut out as a separate item because you think
it's more eminent time wise. Member Jones replied maybe and maybe the City Council will say it's not,
she would just like some clarity. Chair Steel noted that she is hesitant and it depends if they decide to do
an internal needs assessment or not.
Member Deeds suggested they ask the City Council for some guidance on what their time frame looks
like for Grandview. Ms. Kattreh indicated that the September 19th meeting has a work session and if
Park Board would like to add Grandview then she would suggest adding it as a new initiative if you
would like to give them some verbiage for that. The City Council can then decide whether they want to
keep it or choose to eliminate it.
Chair Steel indicated that her only reservation about adding it as a separate item is because she doesn't
want to spend money on a needs assessment and then do another needs assessment. Member Jones
replied she thinks that was quite clear that they are looking at consolidating and potentially what it is that
they might need in that space and how it might all fit together in a comprehensive needs assessment. She
would never recommend there be more than one needs assessment. Chair Steel asked would it be
sufficient under rationale to write "address" and then the language "City Council's action" to which
Member Jones replied she thinks that would be great.
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Member Dan Peterson indicated that he believes a few weeks ago the City Council copied emails to the
Park Board regarding community gardens and noted that two or three years ago he tried to get the Park
Board interested in that issue and there was no interest. He stated they are the only city in the western
suburbs that does not have a community garden. He commented that the easy way to get going on it is
to see where the need would be the greatest and that is around Centennial Lakes with all of the
apartments and condominiums. He noted that he thought the YMCA has some land which Mr. Keprios
thought could be used just across York. He commented if staff could figure out what's going on at the
YMCA and let the Park Board know in the next couple of months. Chair Steel asked Ms. Kattreh what
the City Council has done recently as far as community gardens. Ms. Kattreh replied there have been
some discussions particularly related to "Do Town" about community gardens but they haven't received
any specific directives.
Member Jones commented that she agrees that keeps coming up and most likely is going to be part of a
needs assessment. She asked are they really going to say the needs assessment is going to take place this
year and they will move forward with it next year. She stated that she thinks it's worth discussing
whether or not they want to try to move faster on this. She noted that she is a little surprised this hasn't
ended up in their work plan because there seems to be many initiatives that weren't even part of their
CIP last year and not even part of the five year CIP and she feels very reactionary. Member Hulbert
indicated that he thinks they always have the ability to add things as the year progresses, he thinks they
always have flexibility if the time would permit. Chair Steel suggested adding it under "Other Work
Plan Ideas".
Chair Steel informed the Park Board that she agrees with Member Jones about the CIP items and she
also had the same conversation with staff but some of the items are already supported by City Council.
Member Jones commented that she is very excited about some of the things they have added but does
get a little frustrated because it seems as if they are constantly reacting to the next thing to which Chair
Steel replied she feels the same way.
Member Jones informed the Park Board of one more idea she had and that is to talk about Green Energy
and try to add that to the work plan. She explained that other cities are becoming very active in working
with third parties and/or creating solar community gardens which would work for a community like
Edina. She pointed out Minneapolis has been able to save $14,000 a year in electricity and considering
what their arena burns in electricity she would like to at least evaluate some other methods of green
energy. Member Segreto asked if it would be more appropriate for the Energy and Environment
Commission to work on to which Member Jones replied she thinks it would be a great thing for them to
work together on and the savings could go towards the parks. Member Segreto commented that
programmatically should they not be the spear leader on the effort. Member Jones replied she is just
saying if it's parkland, then it is something that she thinks they should be involved in and maybe they
could suggest a joint work group. Member Jones pointed out that when looking at reducing cost for the
enterprise facilities and when they look at how much energy is burned heating the ice arena, etc., none of
their work plan programs have really tried to target a reduction in cost.
Strategic Planning With a Comprehensive Needs Assessment
Member Jones made a motion, seconded by Member Deeds, to accept the initiative "Strategic
Planning with a Comprehensive Needs Assessment" and add under rationale "address City
Council's actions on the Grandview Area Plan".
Ayes: Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke, Jones, Kathryn Peterson
Motion Carried.
Edina Senior Center Study
Chair Steel commented that Member Jones made the suggestion to add "Parking" under proposed
changes on the Park Board duties.
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Member Dan Peterson indicated he does not understand why it is on the agenda because it seems to him
it is not broken. Member Deeds replied that they discussed last year that the utilization is extremely low
as well as have very low utilization rates and the cost that they are running relative to utilization is quite
high. Therefore, he thinks there is a good indication that they need to figure out a better use for the
space and believes that is the rationale for it, there is good evidence that it needs to be looked at.
Member Jacobson commented that she wishes it would state that in the Park Board duties because it
sounds more like it's trying to look at the Senior Center as a whole and not utilizing the capacity or the
potential income for the building.
Member Jacobson made a motion, seconded by Hulbert to add the statement of "increase the
utilization of the building".
Ayes: Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke, Jones, Kathryn Peterson
Motion carried.
Member Deeds made a motion, seconded by Member Gieseke to approve the initiative itself.
Member Jones stated she is trying to figure out how many working groups they are assigning themselves
right now; she would like to get a tally of what is ongoing and what they have just approved. She added
they need to be clear and a good thing about creating a work plan is now they will be intentional about
what they ask each other to do. She noted they have the "Sports Dome Committee" that is going to
continue work this year and asked if there are any others that are ongoing. Member Deeds asked about
the "Naming and Donations" to which Member Jones replied they are pretty much done, there is one
more meeting. Member Jones stated they have the Sports Dome and the Senior Center and asked if the
"strategic planning" is going to be a working group to which Chair Steel replied no; that will be the full
Park Board. Member Deeds commented that is going to be a lot of working groups and would guess will
take anywhere from one to three years because if you do a good job on a strategic plan it will take a lot of
time, energy, effort and a lot of data collection. They are not going to be able to do it as one massive
board so there is a lot under that one initiative there. Member Jones commented that she thinks that alone
will be a board task.
Ayes: Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke, Jones, Kathryn Peterson
Motion carried.
Cost Recovery Goals for Enterprise Facilities
There was a suggestion to add in criteria for classification.
Member Hulbert made a motion, seconded by Member Dan Peterson to approve the initiative
Cost Recovery Goals for Enterprise Facilities.
Member Deeds indicated as they start stacking up what they are putting forward as initiatives for 2013
that's a lot of work. He knows this probably needs to be done but these are some big projects and asked
is this a 2013 project or a 2014 project. Member Kathryn Peterson suggested they push out the
completion date. Member Deeds commented that he thinks they need to think about prioritization a little
bit because they all have jobs and lives. Chair Steel asked is there a preferred completion date.
Member Dan Peterson stated that he thinks this is a very important study and he doesn't see the
economy getting any better for anyone quickly and feels the City Council is going to have to come to
grips with can we afford to do this stuff that doesn't pay their own way. He suggested they all give it
some thought and let Ms. Kattreh or Mr. Keprios know what we think should be the elements of the
study and put that in writing and then talk about it in three or four months. He asked is this something
that needs to be done in the next 12 months. Member Kathryn Peterson suggested making the
completion date June of 2014.
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Member Kathryn Peterson made an amendment to the motion, seconded by Member Hulbert, to
change the completion date to June 2014.
Amendment Ayes: Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke, Jones, Kathryn
Peterson
Amendment carried.
Motion to approve the initiative.
Ayes: Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke, Jones, Kathryn Peterson
Motion carried.
Renovate Garden Park Baseball Field
Member Deeds made a motion, seconded by Member Hulbert, to approve the initiative to renovate
Garden Park Baseball Field.
Ayes: Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke, Jones, Kathryn Peterson
Motion carried.
Barrier Free Replacement Planeround Equipment — Wooddale Park
Member Kathryn Peterson asked if this is strictly for the replacement of the tot lot area as opposed to
any other improvements or changes to the park to which Ms. Kattreh replied that is correct.
Member Jones stated there are many playgrounds that are quite old and there is a replacement schedule
for those and asked if this is when it would normally be replaced or are they moving ahead of others.
Ms. Kattreh replied it is moving approximately eight years ahead of the normal replacement schedule
which is why they are asking for the fundraising campaign. Member Jones asked if it is similar to the
"Hornet's Nest" that unless a certain amount of funds are raised the City will not replace it ahead of
time. Ms. Kattreh replied that is correct but they have not yet had those discussions or a
recommendation from the Park Board or City Council to say they need to raise 100% and she is hoping
to get some involvement from the Park Board to help with that but at this point they are hoping for a
100% contribution in fundraising.
Member Kathryn Peterson asked in the context of providing a barrier free playground has there been any
discussion about which park might be best suited to do that. Ms. Kattreh replied those are some
discussions they've had with the neighbors and as staff. She pointed out that at this point because of the
proximity to the home of the person that is spearheading this campaign Wooddale Park is the primary
focus. She noted they did discuss other parks in Edina and it might be something that with the
involvement with the Park Board they may want to do at other park locations as well.
Member Deeds asked if they currently have any barrier free playground places or is this a new addition
to which Ms. Kattreh replied this would be a new addition to the playgrounds in Edina; there currently is
no completely barrier free playground equipment in Edina.
Member Kathryn Peterson asked if barrier free parks will bring in people from outside the city and might
there be parking issues as a result. Ms. Kattreh replied those are some discussions that they've had and
thinks they would see people coming in from outside Edina but they definitely want to keep the
neighborhood park feel and don't want to overrun the parking or the neighborhood so they are definitely
going to keep it at a scale that will be very reasonable for that park.
Member Jones indicated that this is the first time she has heard of this project and it sounds like a
wonderful project but if this passes as part of the work plan does that mean it's part of the CIP budget.
Ms. Kattreh replied they did put a dollar amount in the CIP budget that you will be looking at and the
City Council will have an opportunity to approve later in the year. Ms. Kattreh commented that Member
Jones talked about being reactionary at times and as staff they also feel that they are being very
reactionary but she tries to look at that in a positive mode. She noted they listen to what the residents are
9
asking for and they hope to be able to act and respond in a timely manner. In this case where they have
someone that might be looking at making a $200,000 or $300,000 donation to improve a park eight to
ten years ahead of time may be viewed as reactionary but as staff they look at it as they are trying to be
proactive to what the residents are requesting.
Chair Steel pointed out that they want to be careful when they are wording their initiatives that they are
not approving the specific project they are just getting it on their calendar. Ms. Kattreh commented that
to completely answer Member Jones question you are not approving a dollar amount and in this case
they put a $300,000 budget just to give an idea of what they think the entire project might cost but
believes they put $100,000 in the CIP for the project but are thinking the whole project may cost
$300,000.
Member Deeds commented that he would like to speak in favor of putting this on because he thinks with
the improvement and barrier free that is being talked about it is going to become an ADA issue and
thinks you are either going to need to do it or get sued because it's going to become an access issue and
they might as well be in front of it.
Member Dan Peterson made a motion, seconded by Member Deeds, to approve the initiative
Barrier Free Replacement Playground Equipment at Wooddale Park.
Member Jones made an amendment to the motion, seconded by Member Hulbert, to add "Park
Board will be asked to review and comment on design and hold standard public notice".
Ayes: Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke, Jones, Kathryn Peterson
Amendment carried.
Motion to approve Initiative
Ayes: Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke, Jones, Kathryn Peterson
Motion carried.
Lake Edina Pathway
Member Segreto made a motion, seconded by Member Gieseke, to approve the initiative Lake
Edina Pathway as one of the 2013 new initiatives.
Ayes: Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke, Jones, Kathryn Peterson
Motion carried.
Countryside Park Master Plan
Member Segreto made a motion, seconded by Member Dan Peterson, to approve the initiative
Countryside Park Master Plan as one of the 2013 new initiatives.
Member Dan Peterson asked staff to give some thought to what percentage of new playground
equipment should be barrier free and to let them know at a future meeting. Ms. Kattreh replied this is
going to be their first playground that they are going to be putting in a completely poured in place safety
surface so that it will be 100% accessible.
Ayes: Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke, Jones, Kathryn Peterson
Motion carried.
Ongoing Responsibilities
Chair Steel identified the "Ongoing Responsibilities" are: CIP, fees and charges, operating budget,
bylaws, election of officers and the work plan.
Member Deeds made a motion, seconded by Member Hulbert, to approve the Ongoing
Responsibilities.
10
Ayes: Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke, Jones, Kathryn Peterson
Motion carried.
Creating a New Catezory
Chair Steel indicated they talked about creating a new category "Ongoing Initiatives" which would
include: Donations and Naming of Parks and Facilities Policy, User Fee Policy, Edina Veterans
Memorial and Sports Dome.
Member Deeds made a motion, seconded by Member Gieseke, to approve the "Ongoing
Initiatives".
Ayes: Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke, Jones, Kathryn Peterson
Motion carried.
Other Work Plan Ideas Considered for Current Year or Future Years
Ms. Kattreh explained both Creek Valley School and Cornelia School have property lines that are
unusual because there is school use on city property and there is city use of ball fields on school
property. Historically this has been a handshake agreement but they would like to firm up these
relationships in a more formal agreement so they know what is going on, what they can and cannot do,
as well as possibly discuss field improvements and those sorts of things.
Member Deeds made a motion, seconded by Member Dan Peterson, to approve the Cooperative
Agreement with School District for use, upgrade and maintenance of Creek Valley Park athletic
fields and Cornelia School Park athletic fields.
Ayes: Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke, Jones, Kathryn Peterson
Motion carried.
Master Parks Plan
Member Segreto stated she thinks they are all in agreement and they just passed that the Strategic
Planning would be part of the "2013 New Initiative" on the work plan; however, she wants to make sure
they are not trying to create what was just handed out. She thinks Ms. Kattreh said it perfectly that it
could be a matter of semantics so she is not in favor of that kind of planning, it's overwhelming. Chair
Steel explained that the rationale behind this is the City Council expressed interest in a Masters Parks
Plan. Member Segreto suggested they should wait until the City Council gives them an official direction
if that is what they want them to do.
Member Jones stated she has a separate opinion on this. She explained they have a schedule so they are
able to tell neighborhoods that in so many years they are going to get a new swing set and this is the type
of strategic planning; however, the Master Parks Plan is a little more detailed and feels it is something
Edina could use.
Member Hulbert indicated that his impression of what Member Jones handed out was different than
what the Master Parks Plan is that the Park Board is being asked to approve. Chair Steel stated that she
really thinks it comes down to what you make it. Member Deeds commented that he thinks what they
are talking about is if they put a strategic plan together it's going to set forth goals, visions and what it is
they think Edina should have in terms of amenities, etc., going forward over the next decade. He noted
the Master Parks Plan then follows as the implementation. How is it they are going to achieve these
goals; specifically what are they going to do with the parks they have as well as what new things are
needed and it begins to go into more detail. Member Deeds pointed out that the only challenge with this
is you have to have the first one done well before they can do the second one.
Member Dan Peterson commented that he thinks they need further background with what the City
Council is thinking about.
11
New Items Sureested
Member Dan Peterson made a motion, seconded by Member Hulbert, to put Community Gardens
on the agenda.
Member Hulbert indicated that he thought there was some potential land use around the YMCA that
could potentially be used for a community garden and thinks a lot of people would like it and so if it is a
possibility he would like to see it explored.
Member Deeds asked what is specifically being proposed; is it proposing a working group? Member
Hulbert replied he thinks it should be on the "Ongoing Responsibilities" and have staff give updates as
to what is going on with the land by the YMCA. In addition, see if there is a possibility they could enter
into an agreement so they could have a discussion as to whether or not it would be feasible to put in a
community garden. Member Dan Peterson suggested they put this on their November agenda because
Mr. Keprios will be back and he can give them the current status.
Chair Steel made an amendment to the motion, seconded by Member Segreto, to include this item
under "Other Work Plan ideas". Member Dan Peterson accepted the friendly motion so they
could vote once.
Ayes: Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke, Jones, Kathryn Peterson
Motion carried.
Member Jones commented that she has been thinking about what Member Segreto has said about Energy
and Environment and so her motion would be that she would suggest that they put it under "Other Work
Plan Ideas" considered for current year or future year and suggest that they somehow ask the Energy and
Environment Commission if they would be willing to co-chair a work group to pursue that.
Member Jones made a motion, seconded by Member Deeds, to add a working group with the
Edina Energy and Environment Commission to talk about green energy assessment and
implementation in the parks.
Ayes: Dan Peterson, Jacobson, Hulbert, Segreto, Steel, Deeds, Gieseke, Jones, Kathryn Peterson
Motion carried.
VIII. WELCOME NEW STUDENT MEMBER —
Chair Steel welcomed the new student, John O'Leary, who then gave the Park Board some information
about himself.
IX. CORRESPONDENCE AND PETITIONS
Ms. Kattreh indicated there is one letter that has been placed in front of the Park Board members.
X. CHAIR AND BOARD MEMBER COMMENTS
Member Jones informed the Park Board that the City Council did hear the Naming and Donations Policy
because they basically said it was something that was too complicated to take into consideration during a
meeting and would prefer to discuss it at the December work session.
Chair Steel informed the Park Board that she presented the User Fee Policy to the City Council and they
pretty much accepted the recommendations in the interest of collecting data, and they may take another
look at it.
Member Deeds asked where they stand on the Sports Dome location. Ms. Kattreh replied they have
been working with Creek Valley Church and have had discussions on their site and thinks at this point
they have enough information to be able to report back to the group so she will be scheduling a meeting
soon.
12
Member Hulbert commented that in regards to the letter they received regarding adding baskets for disc
golf he would ask that staff touch base with Tom Horwath, City Forester, first because it does scar up
those old trees and is not sure what it will do to the health of those old trees. Ms. Kattreh replied that
does bring up another point in that they receive requests like this on a regular basis and Mr. Keprios and
she had talked about wanting the Park Board to come up with a very specific policy and procedure on
how they would like staff to address these concerns. She noted even if there was a policy on the website
where if someone has a request or there is something they would like to see in the park that there is
paperwork that would need to be filled out, there is a petition that needs to be signed and explain the
process that will need to be gone through with the Park Board. This is something they would like the
Park Board to consider.
XI. STAFF COMMENTS
Ms. Kattreh informed the Park Board that in front of them is a resolution that they will pass on to the
City Council next week as part of their Hennepin County Youth Sports Grant. She explained that they
need to have the City Council pass this resolution which essentially states they have the ability to staff
and the funding to be able to maintain the field at Garden Park that they are requesting funds for.
Ms. Kattreh informed the Park Board that the Hornet's Nest project is moving along very smoothly and
they are still on track for an early December opening date.
Ms. Kattreh informed the Park Board that regarding the golf dome they are working with RJM as a
construction manager and they are in the process of determining what they need in a new golf dome and
they are putting together some figures. She explained once they have a building plan and some figures
in place they will go back to the insurance company to work on negotiating those fees. She stated that
they are not going to be able to have the golf dome open for this golf season but that the opening date is
anticipated for October of 2013.
Meeting adjourned at 9:00 pm
13
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REPORURECOMMEN DATION
To:
Park Board
Agenda Item Item No. VII. A.
From:
Ann Kattreh, Assistant Director
Parks & Recreation Department
z Action
1-1 Discussion
Information
Date: October 9, 2012
Subject:
Garden Park Baseball Field Renovations, Public Hearing
ACTION REQUESTED:
Approve the request by the Edina Baseball Association and staff to renovate the
baseball field at Garden Park.
INFORMATION/BACKGROUND:
The Garden Park baseball field currently has very poor drainage which results in
standing water and wet field conditions long after each rainfall. The following is a list of
improvements proposed by the Edina Baseball Association and staff.
• Excavate and renovate the infield and outfield areas, plant new grass seed and
install a new irrigation system.
• Construct two new chain link batting cages (15' X 75' and 12' in height).
• Reconstruct and heighten backstop to 20' in height in black vinyl chain link fence.
• Remove and replace sideline and outfield fencing with black vinyl fence.
• Construct dugouts (two — 10' X 40') and include a 12' X 10' storage room at the
end of the 3rd base dugout and include a 10' X 12' concessions/storage room at
the end of the 1St base dugout.
• Install a new wireless electronic scoreboard and new flag pole.
• Provide a 5 -row portable bleacher to accommodate 90 spectators.
Anderson/Johnson Associates has provided a benchmark estimate of total construction
costs at $361,000. A copy of AJA's estimates and site plan are attached. Architect and
engineering costs are estimated at $21,660 which brings the total project costs to
$382,660. The Edina Baseball Association is proposing to donate $100,000 towards
this project. Staff is making a grant request for the balance of $282,660. If AJA's
benchmark construction estimates are found to be slightly low, the project could be
value engineered and reduced in scope with deduct alternates that would delay
construction of certain additional amenities that could be easily added in the future
(scoreboard, batting cages and flag pole).
Staff is making a grant request for a $282,660 from the Hennepin Youth Sports Program
to help fund the proposed Garden Park baseball field renovation and improvement
project.
A letter and site plan was mailed to all property owners within 1,000 feet of Garden Park
informing them of this proposal and the process. A copy of that letter is attached.
Some questions were raised by the neighbors, but no resistance or negative comments
were received. In fact, several residents supported the project, both in writing and in
phone calls.
The grant application process requires a Resolution to be approved by the City Council.
A copy of the signed Resolution is attached.
ATTACHMENTS:
Garden Park Letter
Garden Park Location Map
AJA Estimate
Emails from Neighborhood Mailing
Signed Resolution
September 12, 2012
Dear Resident Neighbor of Garden Park:
This letter is to inform you of a proposal from the Edina Baseball Association to upgrade the baseball field at
Garden Park. Their proposal will be discussed at the upcoming October 9, 2012 Edina Park Board meeting.
The Edina Baseball Association (EBA) is proposing to donate funds and partner with the City of Edina to
make the following renovations and new improvements to the baseball field at Garden Park:
• Excavate and renovate the infield and outfield areas, plant new grass seed and install a new irrigation
system.
• Construct two new chain link batting cages (15' X 75' and 12' in height).
• Reconstruct and heighten backstop to 20' in height (to keep foul balls from going to railroad tracks)
in black vinyl chain link fence.
• Remove and replace sideline and outfield fencing with black vinyl fence.
• Construct dugouts (two — 10' X 40') and include a 12' X 10' storage room at the end of the 3rd base
dugout and include a 10' X 12' concessions/storage room at the end of the 1" base dugout.
• Install a new wireless electronic scoreboard and new flag pole.
• Provide a 5 -row portable bleacher to accommodate 90 spectators.
• The general location of these amenities is shown on the enclosed map.
Total project construction costs are estimated to be approximately $361,000. The EBA is proposing to
donate $100,000 and the City of Edina is also applying for a grant from the Hennepin Youth Sports Program
of Hennepin County to help fund the remainder of the project.
The Edina Park Board will meet in the Council Chambers in City Hall beginning at 7:00 p.m. on Tuesday,
October 9, 2012 to consider the Edina Baseball Association's proposal. As always, the public is welcome to
attend the meeting.
It is the sincere desire of the Edina Baseball Association and the City of Edina to make these needed
improvements as aesthetically pleasing as possible to the neighbors and residents who use Garden Park. If
you have any questions about the proposed amenities or process, feel free to contact me directly. To share
your comments with the Park Board about the proposed project, please send them to me in writing either by
postal mail or email. Many thanks.
Respectfully,
Ann Kattreh, Assistant Director
Edina Park and Recreation Department
(952) 826-0431
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SITE IMPROVEMENTS
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EDINA PARKS 6 RECREATION DEPT.
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August 31, 2012
Mr. John Keprios
Parks & Recreation Department
4801 W. 50th Street
Edina, MN 55424
ANDERSON -JOHNSON
ASSOCIATES, .�--
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LANDSCAPF. ARCIATFCTURF. SITE PLANNING • CIVIL F.NGLUF.F.RING
7.573 G01.11F-N 1 `.4UJ..Y ROAD SU?F 200 bOA1,VF.AP01.1S. 81X 33417
FAX 176 31 3 44-03 3 1 P71 /7631 M4-7119
RE: Professional Services - Site Planning, Landscape Architecture and Civil Engineering
Renovation of Existing Baseball Field - Garden Park
Dear Mr. Keprios:
As requested, we are pleased to provide this fee proposal for design services for the proposed
improvements of the baseball field at the Garden Park. Below, we have included a cost estimate,
as well as a tentative project schedule for your review. Also attached is a concept sketch which
generally illustrates the proposed improvements.
The Project
You may recall that Braun Intertec accomplished soil augers, lab testing and issued a
geotechnical report on June 8t'', 2012. Their investigations found that gravel and debris exists
under the field at varying depths but generally at about 3 -feet. At that depth, "obstructions
blocked the advancement of the auger at several locations. It is possible significant debris is
present within the onsite soils". Based on that, we recommend renovation of the ball field rather
that reconstruction. That is, we feel it would be an expensive endeavor to attempt to remove the
underlying debris to effectively eliminate any chance of future settlement or having debris come
to the surface, and there still ay be a chance that compressible soils (under the debris) would still
cause the field to settle/ heave over time.
In addition to this, you have requested that we provide itemized costs for upgrading, improving,
reconstructing or otherwise providing amenities at the baseball field to improve the level of play
and experience of using the field.
As a note, the cost estimate is based on the preliminary Concept Design Sketch and should only
be considered an approximation to be used as a benchmark for planning and budgeting.
OPINION OF PROBABLE CONSTRUCTION COST
1. Renovation of Existing Baseball Field
a. Excavate and remove infield area and replace topsoil with sand -peat
prescribed topsoil. Install new drain tile, 5" depth aglime infield, clay
pitcher's mound and batter's area, new irrigation system and seed...... $ 85,000.
b. Regrade outfield area including harvesting/ stripping of existing
grass, installation of drain tile, new irrigation system and seed........ $ 46,000.
C. Construct new bull pens along each sideline of the field ............. $ 6,000.
d. Construct new dugouts (two- 10'x40')) including footings
and foundations, on grade -slab (not sunken), players benches,
and protective fencing. Include storage room (12'x10') at the
end of the 3' base dugout. Include concession/ storage room
(10'x12') at end of 1" base dugout. Restore surrounding areas
including widening, replacement of asphalt trail . .................. $105,000.
e. Reconstruct/ heighten backstop to 20' height (black vinyl). .......... $ 22,000.
f. Remove, replace sideline and outfield fencing (black vinyl).......... $ 34,000.
g. Construct batting cages (two- 15'X75') including chain link
fence perimeter (12' height), electrical outlets, turf base,
and netting tunnels . ......................................... $ 25,000.
h. Install new scoreboard . ...................................... $ 25,000.
Install new flag pole . ......................................... $ 5,000.
j. Provide 5 -row portable bleachers (-90 seats) ...................... $8,000.
Estimated Construction Cost (all items): $361,000.
ANTICIPATED PROJECT APPROACH AND SCHEDULE
Anderson -Johnson Associates staff members are available immediately to work with you on this
project. Below, we provide a proposed project schedule- we understand timing of the project
may change. And please keep in mind, this design and construction -related schedule may change
as City and agency review timing becomes more clear and may depend on bidding climate,
weather delays during construction, and other factors outside of our control. We will update the
schedule as we move ahead.
Planning and Design
September 2012: Authorization to proceed with Baseball Field Improvements- Planning and
Design services.
Mid -Oct 2012: Provide/ submit Preliminary (90%) Construction Documents for City of
Edina Park & Recreation Department, Planning Dept and Watershed
District for Plan Review. Meet with City and Watershed staff as needed to
review the project.
Early -Nov, 2012: Submit Final Plans to City and Watershed for review and approval.
Early -Dec 2012: Advertisement for Bids issued. Bid documents printed and available to
qualified contractors.
Mid -Dec 2012: Final Approval from City and Watershed for review and approval.
Early -January 2013: Bids Received/ Bid Opening.
Construction
The construction, depending on overall scope, will take approximately 8-12 weeks with a seed
establishment period of up to 12 -months. With that in mind, we'll work with the City and
baseball associations/ teams to define the most appropriate time and schedule to allow for the
work.
FEE PROPOSAL FOR PROFESSIONAL SERVICES
Anderson -Johnson Associates, Inc. proposes to provide Site Planning, Landscape Architecture
and Civil Engineering services on a time -and -materials basis until a defined scope is
established. At that time, we will update our proposal for the improvements. Generally, our fees
will be in the range of 4-6% of the construction amount, however, we will most likely need to
engage the services of an architect, and structural, electrical engineer for the work related to the
dugouts, so the fee basis may be slightly higher than 6%.
Our hourly rates are as follows:
Secretary $ 54 per hour
Civil / CADD Technician $ 72 per hour
Graduate Landscape Planner $ 80 per hour
Senior Landscape Architect, ASLA $137 per hour
Civil Engineer, EIT $ 80 per hour
Senior Civil Engineer, PE $137 per hour
We trust the above information is clear and understandable. If you have any questions, please do
not hesitate to contact me. I will be happy to review the Plan(s) with you and your colleagues at
your convenience.
Respectfully Submitted,
Anderson -Johnson Associates, Inc.
e,
omeroy, LLA
Project Manager
Attachments
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JSTRUCT INFIELD:
NEW SAND -PEAT
TILE, IRRIGATION,
i MOUND, INFIELD
BATTING
CAGES (2)
I' GATE
REGRADE \
OUTFIELD: NEW
IRRIGATION, DRAIN
TILE AND SEED
REPLACE/UPGRADE
FENCE TO BLACK
VINYL (SIDELINE AND
OUTFIELD)
BULL PEN
FLAGPOLE -j/
SCOREBOARD -
SITE PLAN
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Janet Canton
From:
Ann Kattreh
Sent:
Tuesday, September 25, 2012 10:10 AM
To:
Janet Canton
Subject:
FW: Garden park baseball field
I'm going to send the Garden Park emails. I don't have too many.
Thanks Janet,
Ann
Ann Kattreh, Assistant Parks & Recreation Director
i 1 952-826-04311 Fax 952-826-0385
AKatlreh(&EdinaMN.gov I www.EdinaMN.gov
.For Living, Learning, Raising Families CS Doing Business
From: Ann Kattreh
Sent: Thursday, September 20, 2012 4:43 PM
To: 'Bale, Rick'
Subject: RE: Garden park baseball field
Hi Rick,
We would like to keep this field and batting cages available for neighborhood use. It's fun to
hear that your family has utilized this field to learn to play baseball.
Thanks for taking the time to respond to my letter.
Sincerely,
Ann
r' Ann Kattreh, Assistant Parks & Recreation Director
t; l
952-826-04311 Fax 952-826-0385
AKattrehC5)EdinaMN.gov I www EdinaMN.gov
...For Living, Learning, Raising Families &. 'Doitig Business
From: Bale, Rick [mailto•rbaleNarsonkin%coml
Sent: Thursday, September 20, 2012 6:38 AM
To: Ann Kattreh
Subject: FW: Garden park baseball field
Ms Kattreh:
Thank you for your letter concerning the proposal regarding the Garden Park baseball field. I appreciate the
efforts to keep the neighbors in the area informed on this proposal. We live at 5805 Oak Lane and for probably
six summers from April through September (at least) 1 and my I0 -year old son Jack have biked and walked to
this ball field where he has learned to pitch, hit and field.
So, my question and concern is whether the field is going to be locked up and unavailable for use by the
neighbors after these improvements. Do you know what the plans are on that?
Also I'm just curious -are batting cages
Thanks, Rick Bale
be "open" and available for
by the neighbors?
Janet Canton
From:
Ann Kattreh
Sent:
Tuesday, September 25, 2012 10:10 AM
To:
Janet Canton
Subject:
FW: Garden Park baseball upgrades
Ann Kattreh, Assistant Parks & Recreation Director
t 952-826-0431 1 Fax 952-826-0385
t AKattrehPEdinaMN.gov I www.EdinaMN.gov
.IJ
...For Living, Learning, Raising Families &Doing Business
From: Ann Kattreh
Sent: Thursday, September 20, 2012 12:37 PM
To: 'Roger Nunn'
Subject: RE: Garden Park baseball upgrades
Hi Roger,
Thank you for your email. The existing restroom building has shared use with Comcast, in
fact Comcast paid for much of the construction of that facility. There was never any
discussion of using that building for concessions and we only have access to the small
restroom portion of that facility.
The plan for the "concession" portion of the new dugouts is to provide simple, pre-packaged
items as a service to those at the field. It will not be a complete concessions facility with
cooking onsite.
I hope this helps. Please let me know if you have any other questions.
Have a great day,
Ann
Ann Kattreh, Assistant Parks & Recreation Director
952-826-0431 1 Fax 952-826-0385
r.: AKattreh(@EdinaMN.gov I vnvw.EdinaMN.gov
...For Living, Learning, Raising Families & Doing Business
From: Roger Nunn jmailto:rogeremcoc@cImail.coml
Sent: Wednesday, September 19, 2012 5:55 PM
To: Ann Kattreh
Subject: Garden Park baseball upgrades
Ann,
Thank you for the note and the photo regarding this project. I have a question relating to a mention of a
concession/storage room construction. Specifically, is this for the sale of concessions from that new building or
what is it's exact purpose.
I note that your photo indicates a building on the NW side of the 1 st base site and bullpen which was built
several years ago by the city and at that time we understood that it was to be a concession stand.
Are we duplicating facilities here and if so why not utilize the existing structure ?
thank you,
Roger Nunn
5608 Code Ave S
Edina, MN.
Roger G. Nunn
Esox Marketing Co.
612.209.0866
Perishable Marketing and Logistics
Janet Canton
From: Ann Kattreh
Sent: Tuesday, September 25, 2012 10:10 AM
To: Janet Canton
Subject: FW: Garden Park - baseball
Ann Kattreh, Assistant Parks & Recreation Director
E 1 ;
952-826-04311 Fax 952-826-0385
AKattreh(cDEdinaMN.gov I www.EdinaMN.gov
� ...For living, Learning, Raising Fainilies & Doing Business
From: Ann Kattreh
Sent: Thursday, September 20, 2012 11:35 AM
To: 'Joe Corbett'
Subject: RE: Garden Park - baseball
Thanks very much Joe! I hope that we're successful with the grant.
Take care,
Ann
,Ann Kattreh, Assistant Parks & Recreation Director
952-826-04311 Fax 952-826-0385
AKattrehCcDEdinaMN.gov I www.EdinaMN.gov
...For Living, Learning, RaisiuI F -
.—For Sc. Doing L3usiness
From: Joe Corbett .[maiIto: ioe@joecorbett.coml
Sent: Wednesday, September 19, 2012 5:45 PM
To: Ann Kattreh
Subject: Garden Park - baseball
Hi Ann,
I received your letter today regarding the Edina Baseball Association's plans to update the fields at Garden Park.
I would definitely support these changes and wish you the best of luck in winning grant money. Though our
children do not yet play baseball, 1 believe that keeping facilities up-to-date is in the best interest of the
thousands of children and spectators who would benefit from a better park.
Best regards,
Joe Corbett
5501 Doncaster Way
Janet Canton
From:
Ann Kattreh
Sent:
Tuesday, September 25, 2012 10:13 AM
To:
Janet Canton
Subject:
FW: Garden park project
Ann Kattreh, Assistant Parks & Recreation Director
952-826-04311 Fax 952-826-0385
AKattreh@EdinaMN.gov I www.EdinaMN.gov
...For Living, Learning, Raising Families & Doing Business
-----Original Message -----
From: Angela Tucker(mailto:angelamftucker@gmail.comI
Sent: Saturday, September 22, 2012 2:23 PM
To: Ann Kattreh
Subject: Garden park project
Hi,
The baseball field looks good I like the idea of an update. We use the walking path and park a lot. I think however
concessions should be at the bath building and it will be too big a building at the dugout. I think with addition of the
dugout the spectator seating will have less space. There isn't great seating to watch and I fear that will make it worse.
The real bad part of the plan though is a batting cages the location is horrible they will be big and ugly right there.
Another spot would be nicer if they had to be there but I think they will be problem where the y are planned to go.
Sorry.
Thank for asking,
Angie tucker
Angelamftucker@gmail.com
5604 warden ave Edina
860 519 6456
Janet Canton
From: Ann Kattreh
Sent: Tuesday, September 25, 2012 10:15 AM
To: Janet Canton
Subject: FW: Garden Park - baseball
Ann Kattreh, Assistant Parks & Recreation Director
%l)952-826-04311 Fax 952-826-0385
'-- AKattreh @EdinaMN.gov 1 www.EdinaMN.gov
...For Living, Learning, Raising Families Doing Business
From: Joe Corbett [mailto•j_oe Ioecorbett.coml
Sent: Wednesday, September 19, 2012 5:45 PM
To: Ann Kattreh
Subject: Garden Park - baseball
Hi Ann,
I received your letter today regarding the Edina Baseball Association's plans to update the fields at Garden Park.
I would definitely support these changes and wish you the best of luck in winning grant money. Though our
children do not yet play baseball, I believe that keeping facilities up-to-date is in the best interest of the
thousands of children and spectators who would benefit from a better park.
Best regards,
Joe Corbett
5501 Doncaster Way
RESOLUTION NO. 2012- 112
AUTHORIZING THE CITY OF EDINA
TO FILE A HENNEPIN YOUTH SPORTS PROGRAM GRANT APPLICATION AND
EXECUTION OF FINAL AGREEMENTS WITH HENNEPIN COUNTY
FOR THE GARDEN PARK BASEBALL FIELD PROJECT
WHEREAS, Hennepin County, via the Hennepin Youth Sports Program, provides for capital funds to assist
local government units of Hennepin County for the development of sport or recreation facilities, and
WHEREAS, the City of Edina desires to implement the proposed Garden Park Baseball Field Project
(Hereinafter PROJECT) for the purpose of creating a safer and more playable athletic field surface and
overall improved recreational experience by improving the grading, drainage, replacing the worn irrigation
system and planting improved natural grass turf on the playing field, adding baseball dugouts, storage and
concessions, replacing worn chain link fencing, adding two batting cages, adding an electronic scoreboard,
flag pole and portable bleacher seating for 90 spectators.
NOW, THEREFORE BE IT RESOLVED BY THE City Council of the City of Edina:
I. The estimate of the total cost of developing PROJECT shall be $382,660.00 and the City of
Edina is requesting $282,660.00 from the Hennepin Youth Sports Program and will assume
responsibility for a match requirement of $100,000.00.
Il. The City of Edina agrees to own, assume one hundred (100) percent of operation costs for
PROJECT, and will operate PROJECT for its intended purpose for the functional life of the
facility, which is estimated to be 50 years.
III. The City of Edina agrees to enter into necessary and required agreements with Hennepin
County for the specific purpose of developing a sport or recreational facility and long-term
program direction.
IV. That Parks and Recreation Director- John Keprios is authorized and directed to execute said
application and serve as official liaison with Hennepin County or its authorized representative.
Passed and adopted this 19th day of September- 2012.
Attest:
O_M�'
Debra A. Mangen, City,Cle�kj
James rs. Novrana, mayor
PARKS & RECREATION DEPARTMENT
4801 \West 50th Street • Edina, Minnesota 55424
%rw«,.I::clinal)arks.coru • 952-826-0367 • Fax 952-826-0385
STATE OF MINNESOTA)
COUNTY OF HENNEPIN)SS
CITY OF EDINA )
CERTIFICATE OF CITY CLERK
I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the
attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of
September 19, 2012, and as recorded in the Minutes of said Regular Meeting.
WITNESS my hand and seal of said City this 1 Iy , day of -=j J 20�
l
d4
City erk
,SNA°
REPORT/RECOMMENDATION
To:
Park Board
Agenda Item
Item No. VII. B.
From:
Ann Kattreh, Assistant Director
Parks & Recreation Department
Action
Discussion
Information
Date: October 9, 2012
Subject:
Walnut Ridge Shelter Building Winter Lights
ACTION REQUESTED:
Approve the request by the neighbors near Walnut Ridge Park and the Parkwood Knolls
Association to add Winter LED lights to the Walnut Ridge Park shelter building and an
adjacent tree.
INFORMATION/BACKGROUND:
The following request was received from Holli Hankinson and Heather Haen:
Walnut Ridge Winter Light Proiect
Last winter while kids of all ages were skating around the rink at Walnut Ridge
Park, many parents agreed that adding lights to a small area of the park would
add the perfect touch of warmth to the long, cold months. The goal is to have
white lights professionally hung on the warming house and some of the
surrounding trees. These "winter" lights would stay lit from November through
February, or until the ice rink closes. We're certain that with the City of Edina's
approval as well as neighborhood donations we can see Walnut Park transform
to even more of a coveted neighborhood gathering place. The total cost would
be $1,200.
- I have a petition with 21 names and commitments of donations.
- A group of neighbors as well as our Parkwood Knolls Assoc. plan to cover the
total cost of lights. We are choosing between 3 lighting companies:
1. Custom Christmas Lighting
2. Russel Williams Window Cleaning
3. Lights Up by Ross Schutta
All white LED lights will be used to achieve a clean -lined classic look. Install,
take-down and storage will be provided by the company we choose and is
included in the $1,200 cost.
Any bulb repairs will be done by the company and I will be the contact person for
this.
Lights will be on a timer.
Bid includes warming house roof line and one surrounding tree branched out with
lights.
The City would bear the cost of electricity for the lighting, but with LEDs the cost will be
nominal. The City has never received this request before. Staff asked residents to have
a petition signed by 21 residents; utilize LEDs; and also to have a professional service
install, remove and store the lighting. The proposal meets all of our requirements.
ATTACHMENTS:
Petition
Petition Map
WALNUT RIDGE SUPPORT
WARMING HOUSE WINTER LIGHTSI
NAME ADDRESS DONATION (optional)
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REPORTIRECOMMEN DATION
To:
Park Board
Agenda Item
Item No. VII. C.
From:
Ann Kattreh, Assistant Director
Parks & Recreation Department
Action
Discussion
F�71 Information
Date: October 9, 2012
Subject:
2013 — 2017 Enterprise Capital Improvement Plans
ACTION REQUESTED:
Staff requests a review and comment on the attached DRAFT 2013 — 2017 Enterprise
Capital Improvement Plans. This includes Braemar Arena, Braemar Golf Course,
Centennial Lakes Park, Edinborough Park and the Edina Aquatic Center. Art Center
CIP is reviewed by the Art Center Board.
INFORMATION/BACKGROUND:
The City of Edina Capital Improvement plans are five year plans, but the funding is
appropriated for only the first two years of the plan, which in this case means only for
the years 2013 and 2014.
Last week you receive electronic and hard copies of the PROPOSED 2013 — 2017
Capital Improvement Plans for the enterprise facilities and the Parks and Recreation
Department. Staff hoped to give you more time to review projects and descriptions of
these projects. The enterprise facility managers will be present to give a brief
PowerPoint presentation explaining items proposed in the first three years of their plan.
The Park Board is encouraged to review, ask questions and comment on the proposed
plans.
Included in the plans emailed and mailed last week were the 2013 — 2017 Parks and
Recreation Department Capital Improvement Plan. We will be discussing these in detail
at the November 13th Park Board meeting, but the Board is encouraged to share
comments, and request further information of staff that may require further research in
preparation for the November 13th Park Board meeting.
Attached you will also find a DRAFT Capital Improvement Plan. This year the City has a
new process for presenting the CIP for approval. The process has been exceptional
with a great amount of review, planning and prioritization. The information that you
received last week are the projects "Proposed" by the enterprise managers and the
Parks and Recreation Department. The attached Draft is the draft plan that has been
reviewed and ranked by a committee of staff including the Assistant Finance Director,
Assistant City Manager and City Manager. You will see differences in the Proposed plan
that I sent last week and the Draft plan that is attached. Some projects have been
delayed. This Draft document was presented and reviewed for the first time on October
2nd at the City Council Work Session.
Please review the Parks and Recreation Department section and all of the enterprise
sections in the Draft CIP document. You will see a Priority Rating on the top of the
page. Those projects receiving a Priority Rating of 1-5 are likely to be funded in 2013-
2014. Projects receiving a Priority Rating of 6 or 7 have been delayed, to be reviewed
again in 2015 or later. The Pamela Park field renovations and the golf course driving
range are examples of projects that staff had listed high in priority in the Proposed CIP,
but were moved back in priority in the DRAFT CIP due to lack of funding. Some
enterprise facilities saw no change and some only slight changes from the Proposed to
the Draft Capital Improvement Plans. This is a multi -step process. The Proposed CIP
was the first step and the DRAFT CIP is the second step in this new process. This Draft
will see more revisions before going to the Council on December 4th for a public hearing
and December 8th for final adoption. The City Council is very interested in hearing your
comments and recommendations regarding this Plan.
ATTACHMENTS:
DRAFT CIP Projects
City of Edina, MN
Capital Improvement Plan
2013 thru 2017
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2013 2014 2015 2016 2017 Total
Administration - Liquor Stores
230,000
65,000 130,000
425,000
Administration - Liquor Stores Total
50th: Store Remodel
LIQ -02-005
1 150,000
Community Development & HRA
150,000
York: Replace Rooftop HVAC
LIQ -10-004
2
40,000
40,000
Vernon: Replace Load Leveler Dock
LIQ -10-006
5
15,000
15,000
All Stores: Video & Software Upgrades
LIQ -11-004
5
60,000
60,000
Vernon: Replace Rooftop HVAC
LIQ -11-005
5
25,000
25,000
Vernon: Replace Entrance & Exit Doors
LIQ -11-006
5
30,000
30,000
Vernon Tasting Area
LIQ -13-001
5
25,000
25,000
Liquor Signage-Interior/Exterior
LIQ -13-002
3 80,000
80,000
Administration - Liquor Stores Total
230,000
65,000 130,000
425,000
Liquor Fund
230,000
65,000 130,000
425,000
Administration - Liquor Stores Total
230,000
65,000 130,000
425,000
Community Development & HRA
ENG -13-005
Pedestrian and Bicyclist Safety Projects
ENG -13-006
Promenade Phase III HRA -11-002 5
ENG -13-007
2,000,000
2,000,000
France Ave and TH62 Reconstruction HRA -11-003 1
ENG -13-009
600,000
600,000
Greater Southdale Area Transportation Study HRA -13-001 2
200,000
200,000
Pedestrian Bridge over TH62 HRA -13-002 1
2 800,000
3,000,000
3,000,000
Community Development & HRA Total
200,000
5,600,000
5,800,000
Tax Increment Funds
200,000
5,600,000
5,800,000
Community Development & HRA Total
200,000
5,600,000
5,800,000
Engineerin
Neighborhood Street Reconstruction Program
ENG -13-001
Water Main Improvments
ENG -13-002
Sanitary Sewer Main Improvements
ENG -13-003
Storm Sewer - Pipe and Grading Improvements
ENG -13-004
Piping Wells #15 and #9 to Treatment Plant No. 6
ENG -13-005
Pedestrian and Bicyclist Safety Projects
ENG -13-006
Bridge Rehabilitation: 78th St W and Gus Young Ln
ENG -13-007
Reconstruct: 2nd Street South
ENG -13-008
Reconstruct: Valley View Road
ENG -13-009
1 5,300,000
3,500,000
4,500,000
4,500,000
4,100,000
1 1,375,000
1,200,000
2,000,000
2,000,000
1,800,000
1 1,451,000
690,000
931,000
700,000
1,100,000
1 1,200,000
2,200,000
2,600,000
2,600,000
2,600,000
4
1,100,000
2 800,000
1,100,000
1,100,000
1,100,000
1,100,000
1 150,000
1 150,000
4
100,000
1,000,000
21,900,000
8,375,000
4,872,000
11,200,000
1,100,000
5,200,000
150,000
150,000
1,100,000
DRAFT Page 9 Tuesday, September 25, 2012
Department Project# Priority 2013 2014 2015 2016 2017 Total
Reconstruct: Tracy Avenue
ENG -13-010
5
50,000
70,000
200,000
1,100,000
1,300,000
2013-2014 Flood Protection and Water Improvements
ENG -13-011
4
30,000
35,000
250,000
45,000
315,000
2014-2015 Flood Protection and Water Improvements
ENG -13-012
4
2,580,000
50,000
275,000
1,260,000
325,000
2015-2016 Flood Protection and Water Improvements
ENG -13-013
5
1,100,000
1,100,000
50,000
275,000
325,000
Morningside Neighborhood Water Main Relining
ENG -13-014
5
22,465,000
2,166,000
200,000
100,000
300,000
Mill and Overlay: Benton Avenue
ENG -13-015
5
2,495,000
3,400,000
3,000,000
450,000
450,000
Comprehensive Water Resource Management Plan
ENG -13-016
5
2,350,000
8,840,000
45,000
11,557,000
45,000
Storm Water Pollution Prevention Plan
ENG -13-017
4
45,000
45,000
NMWD Petition Projects - Phase 1
ENG -13-018
4
180,000
140,000
320,000
Engineering Department Equipment Replacement
ENG -13-019
n/a
41,000
45,000
25,000 28,000
139,000
Concrete Rehab: Parklawn Ave. (France to W 77)
PW -00-074
4
450,000
450,000
Reconstruct: W 54th St. (Wooddale to France)
PW -01-012
1
150,000
950,000
1,100,000
Reconstruct: W 58th St (Wooddale to France)
PW -04-001
4
150,000 950,000
1,100,000
Bridge: 54th Street Bridge
PW -05-003
1
180,000
820,000
1,000,000
Mill & Overlay: Olinger Blvd (Vernon - Tracy)
PW -05-006
4
800,000
800,000
Remove Lift Station No.1
UT -03-010
3
150,000
150,000
New Water Treatment Plant (#5)
UT -07-002
4
150,000
7,000,000
7,150,000
Piping Wells #5 and #18 to WT #5
UT -08-008
1
100,000
100,000
Trunk Sanitary Sewer Lining
UT -08-014
5
540,000
600,000
1,140,000
W 69th Street and York Ave Water Main Loop
UT -10-011
5
150,000
150,000
Asset Management Update
UT -12-008
4
75,000
30,000
60,000
60,000
225,000
Cooper Circle Pond Outlet
UT -12-009
5
80,000
80,000
Engineering Total 11,887,000 13,505,000 13,396,000 13,060,000 19,208,000 71,056,000
Bonds - Public Improvement Revolving Bonds
Construction Fund
Equipment Replacement Program
Municipal State Aid
Pedestrian Bike Safety Fund
Special Assessments
Utility Fund - Sewer
Utility Fund - Storm
Utility Fund - Water
Engineering Total
General Government Functions
150,000
100,000
3
50,000
70,000
370,000
120,000
COM -13-002
7
935,000
380,000
120,000
41,000
COM -13-003
45,000
25,000
28,000
139,000
Citywide Fiber Optic Cabling
2,580,000
880,000
1,050,000
1,260,000
5,770,000
800,000
1,100,000
1,100,000
1,100,000
1,100,000
5,200,000
5,300,000
3,640,000
4,640,000
4,645,000
4,240,000
22,465,000
2,166,000
1,470,000
971,000
890,000
1,120,000
6,617,000
1,330,000
2,495,000
3,400,000
3,000,000
2,700,000
12,925,000
1,650,000
2,350,000
2,260,000
2,350,000
8,840,000
17,450,000
11,557,000
13,735,000
13,296,000
13,110,000
19,358,000
71,056,000
City of Edina Wireless Network
COM -13-001
3
75,000 75,000 75,000
75,000 75,000
375,000
Gateway Signs
COM -13-002
7
935,000
380,000
1,315,000
Communications and IT Equipment Replacement
COM -13-003
n/a
186,000 136,900 53,900
32,900 80,000
489,700
Citywide Fiber Optic Cabling
CW -02-001
6
225,000
75,000 75,000
375,000
Electronic Document Management
GG -11-004
5
65,000 65,000 25,000
155,000
Assessing Division Equipment Replacement
GG -13-001
n/a
30,000
30,000
DRAFT Page 10 Tuesday, September 25, 2012
Department Project# Priority
2013
2014
2015
2016
2017
Total
Election Equipment Replacement GG -13-002 n/a
Pamela Park: South Parking Lot Expansion
PK -10-005
Pamela Park: North Parking Lot Expansion
PK -10-006
30,000
30,000
HRIS/Payroll HR -13-001 2
50,000
150,000
PK -11-007
VanValkenburg Park construction
PK -12-002
200,000
General Government Functions Total
376,000
426,900
1,343,900
562,900
260,000
2,969,700
Construction Fund
140,000
200,000
1,260,000
530,000
150,000
2,280,000
Equipment Replacement Program
186,000
171,900
83,900
32,900
110,000
584,700
Other - 2010 Unassigned Fund Balance
50,000
55,000
105,000
General Government Functions Total
376,000
426,900
1,343,900
562,900
260,000
2,969,700
Park & Recreation
Pamela Park: Renovate senior athletic field
PK -00-033
Pamela Park: New athletic field
PK -07-004
Lewis Park: Pathway lighting
PK -08-006
Pamela Park: South Parking Lot Expansion
PK -10-005
Pamela Park: North Parking Lot Expansion
PK -10-006
Pamela Park: West Parking Lot Expansion
PK -10-007
Bredesen Park: Comfort Station Renovation
PK -11-006
Normandale Park: Replace Warming House/Shelter
PK -11-007
VanValkenburg Park construction
PK -12-002
Parks Department Equipment Replacement
PK -13-001
Utley Park: Bathrooms Renovation
PK -13-002
Lake Edina Park: Pathway
PK -13-003
Highlands Park: Basketball Court
PK -13-004
Garden Park: Baseball Field
PK -13-005
Wooddale Park: Playground Equipment
PK -13-006
Weber Park: Playground Equipment
PK -13-007
Arden Park: Replace Shelter Building
PK -13-008
Strachauer Park: Playground Equipment
PK -13-009
Parks Comprehensive Master Plan
PK -13-010
Park & Recreation Total
7
6
5 30,000
6
6
6
5 75,000
6
7
n/a 20,000
1 80,000
5 85,000
7
5 300,000
5 200,000
5
5
5
7
83,000
330,000
400,000
40,000
45,000
60,000
650,000
600,000
42,325 133,255
31,600
25,000
200,000
650,000
200,000
100,000
330,000
400,000
30,000
40,000
45,000
60,000
75,000
650,000
600,000
310,180
80,000
85,000
25,000
300,000
200,000
200,000
650,000
200,000
100,000
790,000 83,000 1,692,325 933,255 881,600 4,380,180
Construction Fund 470,000 1,650,000 800,000 850,000 3,770,000
Equipment Replacement Program 20,000 83,000 42,325 133,255 31,600 310,180
Grants & Donations 300,000 300,000
Park & Recreation Total
Parks - Aquatic Center
Replace Heaters AQC-12-002 1
Pool Deck Repairs AQC-12-003 2
Bathhouse Roof and Other Improvements AQC-12-004 2
Replace Pool Filters AQC-12-005 4
790,000 83,000 1,692,325 933,255 881,600 4,380,180
40,000 40,000
50,000 50,000
52,000 52,000
62,000 62,000
DRAFT Page 11 Tuesday, September 15, 2012
Department Project# Priority 2013 2014 2015 2016 2017 Total
SCS Play Structure
AQC-12-006
5
325,000
325,000
Main Pool Boiler
AQC-13-001
1 47,000
47,000
Large Slide
AQC-13-002
5
500,000
500,000
Parks - Aquatic Center Total
87,000
102,000
62,000
500,000
325,000
1,076,000
Aquatic Center Fund
87,000
102,000
62,000
500,000
325,000
1,076,000
Parks - Aquatic Center Total
87,000
102,000
62,000
500,000
325,000
1,076,000
(Parks - Arena
Water System Repairs
A-10-003
5
80,000
80,000
Replace Zamboni
A-12-001
3
140,000
140,000
Make-up Water Tanks
A-12-002
1 35,000
35,000
Low E Ceiling Replacement - West Arena
A-13-001
4 75,000
75,000
Painting East Arena
A-13-002
4 25,000
25,000
Ballet Room Remodel
A-13-003
3
25,000
25,000
Low E Ceiling Replacement - East Arena
A-13-004
5
80,000
80,000
Bathroom/Locker Room Upgrades/Remodel
A-13-005
5
100,000
100,000
Rubber Floor Replacement
A-13-006
5
35,000
35,000
Arena Roof
A-13-007
5
225,000
225,000
Parking Lot Resurfacing
A-13-008
2 35,000
35,000
Parks - Arena Total
170,000
165,000
160,000
135,000
225,000
855,000
Construction Fund
170,000
165,000
160,000
135,000
225,000
855,000
Parks - Arena Total
170,000
165,000
160,000
135,000
225,000
855,000
Parks - Art Center
Parking Lot Expansion
ART -11-004
7
85,000
85,000
HVAC
ART -11-005
3 22,800
22,800
MaxSolutions Enterprise Acquisition
ART -13-001
2 15,000
15,000
Parks - Art Center Total
37,800
85,000
122,800
Construction Fund
37,800
85,000
122,800
Parks -Art Center Total
Parks - Centennial Lakes Park
Replace HVAC Units CL -06-005 2
Replace Park Sound System CL -09-008 7
Replace HVAC Units CL -12-001 5
One -Ton Truck CL -13-001 5
37,800 85,000
122,800
25,000 25,000
32,000 32,000
25,000 25,000
28,000 28,000
DRAFT Page 12 Tuesdaj,, September 25, 2012
Department Project# Priority 2013
2014
2015
2016
2017
Total
Parks- Edinborough Park
Replaster Pool
EP -00-017
3 71,800
Security Camera System
EP -08-007
Parks - Centennial Lakes Park Total
25,000
32,000
25,000
28,000
110,000
Construction Fund
Parks - Centennial Lakes Park Total
43,100
189,500
GC -12-006
42,000
GC -12-007
Parks- Edinborough Park
Replaster Pool
EP -00-017
3 71,800
Security Camera System
EP -08-007
5
Pool and Wall Tile
EP -08-021
3
Lift to Birthday Party Area
EP -09-014
3
Track Floor
EP -09-015
7
Concrete repairs
EP -09-016
4 153,800
Adventure Peak Remodel
EP -09-021
3
North Sidewalk
EP -10-011
5
Track Air Conditioning
EP -11-005
7
Adventure Peak Wave Slide
EP -11-006
3
Exterior Entryway Doors
EP -11-007
5
Interior Entryway Doors
EP -11-008
5
Upstairs Restroom Remodel
EP -11-009
6
Adventure Peak Renovation
EP -11-010
5
Park Boiler
EP -12-003
5
POS System
EP -13-001
5
Ramp to Track
EP -13-002
5 41,000
Provide Larger Locker Rooms
EP -13-003
1
Window Washing
EP -13-004
3
Roof Repairs
EP -13-005
5
Construction Fund
Edinborough Fund
Parks - Golf Course
25,000 32,000 25,000 28,000 110,000
25,000 32,000 25,000 28,000 110,000
30,800
26,900
582,000
26,300
33,100
110,400
28,300
71,800
43,100
189,500
42,000
65,000
153,800
26,000
32,300
66,600
26,300
90,500
67,900
30,800
33,100
26,900
28,300
41,000
582,000
26,300
110,400
Parks - Edinborough Park Total 266,600 892,100 264,700 143,500 186,700 1,753,600
Parks - Edinborough Park Total
Driving Range Expansion
43,100
189,500
GC -12-006
42,000
GC -12-007
Braemar: Clubhouse Roof Replacement
65,000
26,000
GC -12-009
Maintenance Equipment Replacement
32,300
Tee Renovation
66,600
26,300
GC -13-004
90,500
67,900
30,800
26,900
582,000
26,300
33,100
110,400
28,300
71,800
43,100
189,500
42,000
65,000
153,800
26,000
32,300
66,600
26,300
90,500
67,900
30,800
33,100
26,900
28,300
41,000
582,000
26,300
110,400
Parks - Edinborough Park Total 266,600 892,100 264,700 143,500 186,700 1,753,600
Parks - Edinborough Park Total
Driving Range Expansion
GC -12-005
Braemar: Carpeting
GC -12-006
Braemar: Slit Drainage 3 Fairways
GC -12-007
Braemar: Clubhouse Roof Replacement
GC -12-008
Cart Path Repair/Expansion
GC -12-009
Maintenance Equipment Replacement
GC -13-001
Tee Renovation
GC -13-003
Irrigation System Replacement Phase 1
GC -13-004
266,600
120,600
771,500
264,700
143,500 186,700
982,100
771,500
266,600
892,100
264,700
143,500 186,700
1,753,600
7
1,000,000
1,000,000
7
25,000
25,000
7
50,000
50,000
5
80,000
80,000
160,000
3 25,000
25,000
75,000
75,000
200,000
5 145,000
155,000
155,000
160,000
615,000
4
50,000
70,000
100,000
220,000
5
1,500,000
1,500,000
DRAFT Page 13 Tuesday, September 25, 2012
Department Project# Priority 2013 2014 2015 2016 2017 Total
Parks - Golf Course Total 170,000 310,000 1,405,000 385,000 1,500,000 3,770,000
Construction Fund 170,000 310,000 1,055,000 385,000 1,500,000 3,420,000
Grants & Donations - Braemar Memorial Fund 350,000 350,000
Parks - Golf Course Total 170,000 310,000 1,405,000 385,000 1,500,000 3,770,000
Public Safety Functions
25,000
Police to Community Software
PS -11-005
PD Alarm Billing Software
PS -12-007
PD License Plate Reader
PS -12-008
Fire Department Equipment Replacement
PS -13-001
Police Department Equipment Replacement
PS -13-002
Inspections Division Equipment Replacement
PS -13-003
Health Division Equipment Replacement
PS -13-004
FD Plan Review Software
PS -13-005
CityWorks Code Enforcement Software
PS -13-006
Public Safety Functions Total
3
25,000
165,000
25,000
3
50,000
415,000
50,000
5
40,000
741,916
1,111,845
40,000
n/a
475,000
154,000 273,000 165,000
95,000
1,162,000
n/a
251,916
923,345 448,925 24,760
10,000
1,658,946
n/a
15,000
18,000
60,000
93,000
n/a
16,500
16,500
3
PW -02-006
250,000
250,000
3
50,000
50,000
50,000
PW -08-004
906,916
1,361,845 721,925 189,760
165,000
3,345,446
Construction Fund
165,000
250,000
415,000
Equipment Replacement Program
741,916
1,111,845
721,925
284,760
70,000
2,930,446
Public Safety Functions Total
906,916
1,361,845
721,925
284,760
70,000
3,345,446
Public Works i
Public Works: Braemar Cold Storage: Improvements
PW -02-006
7
50,000
50,000
Braemar Cold Storage - Fire Suppression
PW -08-004
3
70,000
70,000
GPS Electrical System
PW -11-006
7
30,000
30,000
Industrial Park Lighting
PW -13-001
3
104,000
104,000
104,000
104,000
416,000
Bridge Repairs
PW -13-002
1
100,000
170,000
100,000
100,000
100,000
570,000
Parking Ramp Repairs
PW -13-003
3
30,000
30,000
30,000
30,000
120,000
Public Works Equipment Replacement
PW -13-004
n/a
390,254
511,395
314,842
664,420
563,415
2,444,326
Utilities Equipment Replacement
PW -13-005
3
260,000
237,000
465,000
270,000
80,000
1,312,000
Well #13 Rehab Project
PW -13-006
5
120,000
120,000
Well #17 Rehab Project
PW -13-007
5
120,000
120,000
Well #6 Rehab Project
PW -13-008
5
120,000
120,000
Well #5 (West 69th Street)
UT -08-009
4
120,000
120,000
Well # 2 Rehab Project
UT -09-010
1
120,000
120,000
Water Meter Replacement Project
UT -10-006
1
2,100,000
2,100,000
Well #9 Rehab Project
UT -10-008
1
200,000
200,000
Well # 11 Rehab Project
UT -10-009
3
120,000
120,000
Well #10 Rehab Project
UT -11-006
4
120,000
120,000
Storm Water Lift Station #3 Rehab
UT -11-007
1
200,000
200,000
DRAFT Page 14 Tuesday, September 25, 2012
Department
Project# Priority
2013
2014
2015
2016
2017
Total
Sewer Camera and Cable Reel
UT -11-008 3
40,000
40,000
Well No. 8
UT -12-006 4
35,000
35,000
SCADA Radio System Upgrade
UT -12-007 4
60,000
60,000
Public Works Total
3,509,254
1,372,395
1,213,842
1,528,420
863,415
8,487,326
Construction Fund
304,000
304,000
314,000
234,000
100,000
1,256,000
Equipment Replacement Program
390,254
511,395
314,842
664,420
563,415
2,444,326
Utility Fund - Sewer
173,000
440,000
104,000
40,000
757,000
Utility Fund - Storm
103,000
397,000
63,000
563,000
Utility Fund- Water
2,539,000
160,000
145,000
463,000
160,000
3,467,000
Public Works Total
3,509,254
1,372,395
1,213,842
1,528,420
863,415
8,487,326
Grand Total
18,630,570
23,908,240
20,506,692
17,462,835
23,642,715
104,151,052
DR21FT Page 15 1nes(lgc, Sel)leniber'5, 2012
REPORT/RECO M MEN DATION
To:
Park Board
Agenda Item Item No. VII. D.
From:
Ann Kattreh, Assistant Director
Parks & Recreation Department
Action
�71 Discussion
z Information
Date: October 9, 2012
Subject:
2013 Fees and Charges
ACTION REQUESTED:
Staff requests a review and comment on the proposed 2013 Enterprise Fees and
Charges. This includes Braemar Arena, Braemar Golf Course, Centennial Lakes Park,
Edinborough Park and the Edina Aquatic Center. Art Center Fees and Charges are
reviewed by the Art Center Board. Parks and Recreation Department Fees and Charges
will be reviewed at the November 19th Park Board meeting.
INFORMATION/BACKGROUND:
Enclosed is a copy of the proposed Enterprise Facility and Parks and Recreation
Department Fees and Charges. The enclosed proposed Fees and Charges for 2013
shows an increase in fees in bold print.
According to City Code, the Park Board is asked to recommend fees and charges to the
City Council. The philosophy that has long been followed in the City of Edina is that fees
and charges are set at a level that accomplishes the following:
• Users pay their fair share of the costs associated with the programs and facilities
they use today and should not place that burden on future taxpayers (user based
fee philosophy).
• Keep programs and activities affordable and accessible to the maximum number
of residents.
• Cover the costs associated with the activity or facility whenever possible.
• Find a way to allow all residents to participate in basic recreation programs
regardless of their ability to pay (i.e. Edina Community Foundation Grant In Aid
Fund).
We could probably charge higher fees in some cases without seeing a significant drop
in participation, whereas higher fees in other programs would see a significant drop in
participation and/or rentals. Accessibility to all residents, however, may be significantly
affected by higher fees.
I have asked each enterprise manager to compile a list of "comparable" fees and
charges. You will find those attached. The enterprise managers will be available to
answer any questions regarding their proposals.
Included in the Fees and Charges are the 2013 Parks and Recreation Department Fees
and Charges. We will be discussing these in detail at the November 19th Park Board
meeting, but the Board is encouraged to share comments, and request further
information of staff that may require further research in preparation for the November
19th Park Board meeting.
ATTACHMENTS:
2013 Fees and Charges
Enterprise Facility Fee Comparison
2013 PROPOSED PARKS AND RECREATION FEES
BE IT RESOLVED that the Edina City Council does hereby approve and set the following 2013 Park
and Recreation Fees.
PARK AND RECREATION
2012
2013
Playground
$36.00
$36.00
Adult Tennis Instruction
$50.00
$50.00
Youth Tennis Instruction
$50.00
$50.00
Pee Wee Tennis
$36.00
$36.00
Team Tennis
$100.00
$100.00
Tennis Cam
$99.00
$99.00
Fab 4 & 5
$77.00
$77.00
Small Wonders
$67.00
$67.00
Safety Cam
$35.00
$35.00
Super 6 & 7
$51.00
$51.00
Cheerleading Cam
$50.00
$50.00
Fishing Clinic
$10.00
$10.00
Highlands Explorers
$57.00
$57.00
Challengers
$92.00
$92.00
Travelin' Teens
$92.00
$92.00
Playground Plus
$17.00
$17.00
Barnyard Boogie
$4.00/per person
$5.00/per person
Sk hawks (Mini Hawks)
$101.00
$101.00
Soccer Camp Sk hawks
$49.00
$49.00
Basketball Camp Sk hawks
$105.00
$105.00
Reach Education Solutions
Varies
Varies
Pre -School Week Workshops/Camps $40.00
$40.00
Age 7 -11 Camps
$70.00
$70.00
Hip Hop Classes
$50.00
$50.00
Family Classes
$40.00/ air
$40.00/ air
Once Upon a Star Parties
Varies
Varies
Princess Ball
$26.00/couple
$26.00/couple
ADULT ATHLETIC FEES
SUMMER SOFTBALL LEAGUES
BASKETBALL
2012
2012
2013
_
2012 2013
Men's Resident Team
$425.00
$425.00
5 -Man C League
$500.00 $505.00
Men's Non -Resident Team
$585.00
$585.00
5 -Man B League
$500.00 $505.00
Co-ReC Resident Team
$460.00
$460.00
1 HOCKEY
Co-ReC Non -Resident Team
$620.00
$620.00
4 -Man League _1 $250.00 $250.00
Men's Double Header
Resident Team
$665.00
$665.00
BROOMBALL
_j_$320._0_0[___$320.00
Men's Double Header
Non -Resident Team
$825.00
$825.00
Co-Rec League
$427.50
Non -Resident Individual
(up to 4 players)
$26.00
$26.00
CO-REC KICKBALL
VOLLEYBALL
Co-Rec Kickball $125.00 $125.00
Officiated Leagues
$360.00
$365.00
$10.00
Non -Resident (individual)
$10.00
$10.00
$8.00
Daily Admission FlowRider additional per
person $5.00
AQUATIC CENTER
_
2012
2013
Season Tickets
Resident Family:
First 2 members
*$87.50/$97.50
*$87.50/$97.50
Each additional member
$47.50
$47.50
Maximum 8 members
$382.50
$382.50
Resident Individual
*45.00/$50.00
*47.00/$52.00
Non -Resident Family:
First 2 members
*$102.50/$112.50
*$102.50/$112.50
Each additional member
$52.50
$52.50
Maximum 8 members
$427.50
$427.50
Non -Resident Individual
$55.00/$60.00
$57.00/$62.00
Season FlowRider additional per person
$47.50
*$42.50/$47.50
Daily Admissions
Daily Admission (resident & non-resident)
$10.00
$10.00
Admission after 6 pm
$8.00
$8.00
Daily Admission FlowRider additional per
person $5.00
$5.00
Aquatic. Instruction
Aquatic Instruction
Contracted
Contracted
• Early Bird Special if purchased no later than April 30, 2013.
• Prices DO NOT include tax.
*Valid Monday -Thursday all day, Fridays, Saturdays, Sundays and Holidays after 3:00 pm.
Age 62 and older.
BRAEMAR GOLF COURSE
2012
2013
Green Fees
18 hole - non -patron
$39.00
$39.00
18 hole -patron._
$31.00
$31.00
Senior -patron*
$29.00*
$29.00*
Senior - non - patron*
$37.00*
$37.00*
9 hole - non -patron
9 hole - patron
$20.00
$16.00
$20.00
$16.00
Masters Senior Patrons age
75 and over) $25.00
$25.00
College A e Rate
$26.00
$26.00
Junior 18 Hole Rate
$19.00
$19.00
Junior 9 Hole Rate
$11.00
$11.00
GROUP FEES - 18 holes
GROUP FEES - 9 holes
$47.00
$24.00
_$47.00
$24.00
Patron Cards Before April 1
Resident Patron Card
1 $75.00
$75.00
Patron Cards After March 31
Resident Patron Card
1 $80.00
$80.00
Non -Resident Patron Cards Before A ril 1
Non -Resident Patron Card
NA
$90.00
Non -Resident Patron Cards After March 31
Non -Resident Patron Card
$95.00
$95.00
Computerized Handicaps
Resident
Non -Resident
$27.00
$32.00
$27.00
$32.00
Lockers
Men's 72 inch
Men's 42 inch
Ladies 72 inch
Club Storage
Club Rental
Push Carts - 9 Hole
Push Carts - 18 Hole
$40.00
$30.00
$20.00
$50.00
$10.00/$25.00
$4.00
$6.00
$40.00
$30.00
$20.00
$50.00
$10.00/$25.00
$4.00
$6.00
Golf Cars
18 holes
9 holes
GroupCar Fees
$30.00
$18.00
$37.00
$30.00
$18.00
$37.00
Group Golf Lessons
Adult
Junior
$105.00
$50.00
$105.00
$50.00
*Valid Monday -Thursday all day, Fridays, Saturdays, Sundays and Holidays after 3:00 pm.
Age 62 and older.
BRAEMAR EXECUTIVE COURSE AND FRED RICHARDS COURSE
GREENS FEES
BRAEMAR GOLF COURSE
2012
2013
2012
2013
$14.50
Braemar Room
$11.50
Resident - wedding related $900.00
$900.00
Non-residents - wedding
related $1,100.00
$1,100.00
Other events
$375.00/$1,100.00
$375.00/$1,100.00
$14.00
Braemar Driving Range
Pull Carts
Large Bucket
$7.75
$7.75
Small Bucket
$5.25
$5.25
Warm -Up Bucket
$3.00
$3.00
BRAEMAR EXECUTIVE COURSE AND FRED RICHARDS COURSE
GREENS FEES
GOLF DOME
2012
2013
Adult non -patron
$14.50
$14.50
Adult patron
$11.50
$11.50
Junior
$9.00
$9.00
Junior - 10 Round Card
$70.00
$70.00
Golf Cars (everyone)
$14.00
$14.00
Pull Carts
$3.00
$3.00
Group Fees
$17.00
$17.00
BRAEMAR EXECUTIVE COURSE AND FRED RICHARDS COURSE
PATRON CARDS
Adults Only (18 and older) $25.00 $25.00
GOLF DOME
_
Large Bucket
$7.75
$8.25
Senior Bucket
$7.25
$7.75
Time Golf'/2 hour
$11.00
$12.00
Hourly Field Rental
$135.00
$150.00
EDINBOROUGH PARK
2012 2013
"Pool & Track" ally Passes
Pool & Track Daily Passes
$6.00 residents &
$7.00 residents &
non-residents**
non-residents
"Pool & Track" Season Passes
Edina Individual
$260.00**
$260.00
Each Additional Member
$90.00*"
$90.00
$290.00'*
$290.00
--_-___.
_
Non -Edina Individual
Each Additional Member
$100.00**
$100.0
Locker Rental
$0.25- --
$0.25
Birthdav Party Packages/2
Hours
$60.00
Adventure Package $130.00** $140.00
Peak Package $80.00** $90.00
BUILDING RENTALS - Non -Exclusive Rentals/Hr
Great Hall
$350.00**
$350.00
Theater
$250.00**
$250.0
Grotto
$200.00**
$200.00
Adventure Peak
$300.00** $300.00
Pool (swim team only)
$30.00** 45.0
Commercial Photo Shoot Hourly)Domestic
Shoot Hourl
Pho7$200.00**
2012 2013
2012 2013
_
Any Park Area $250.00** $250.00
Any Park Area $200.00
$90.00
Blocked Off
Blocked Off
Grotto $250.00**
$250.00
Grotto
$200.00**
$200.0
Theatre $250.00**
$250.00
Theatre
$200.00**
$200.00
Great Hall $350.00**
$250.00
Great Hall
$350.00**
$200.00
EDINBOROUGH PARK "PLAYPARK"
2012
2013
Playpark Dail Admission
Resident
$6.00**
$7.00
Non-resident
$6.00**
$7.00
Children Under 12 Months
FREE
Free aid child
FREE
Free w/ aid child
Adults
w/
Edinborou h Association Members Daily Pass $6.00**
$6.00
Playpark.,Punch Pass -10 Uses
Resident
$50.00**
$60.00
Non-resident
$50.00**
$60.00
Resident Season Pass
First Member
$85.00**
$85.00
Each Additional Member
$65.00**
$65.00
Non -Resident Season Pass
First Member
$110.00**
$110.00
Each Additional Member
$90.00**
$90.00
Total Facilit Dail Admission
Resident
$10.00**
$11.00
Non-resident
$10.00**
$11.00
**We will be charging sales tax (7.275%) to all of our fees, charges and purchases
5
CENTENNIAL LAKES
2012 2013
2012 2013
Rental Concession Items
Weekend Rental — 6 Hour Period
Paddle Boats
Friday evening $1,095.00 $1,150.00
4 person boat'/ hr $8.00 $8.00
Saturday evening $1,095.00 $1,150.00
Winter sled per hr $7.00 $7.00
Ice Skate $5.00 $5.00
Building Rentals
Champion Puffin
'/ da — Salon M-TH
$250.00
$250.00
9 hole
$5.00
$5.00
Sunday -'/2 day Salon
$375.00
$400.00
18 hole
$9.00
$9.00
Amphitheater Rental
Lawn Games
Amphitheater Rental
$275.00
$275.00
Per Court
$16.00/hr
$16.00/hr
Commercial Photo
Shoot
$50.00/hr
$50.00/hr
Hourly Rate (as of 9/11)
Off Season Non -Prime
Off Season Prime Sun-Thurs Ev
Open skating Youth and Adult
Skate Rental
Skate Sharpening
Sea.-
Resident
ea.Resident Family:
First 2 members
Each additional member
Maximum 7persons)
Resident Individual
Non -Resident Family:
First 2 members
Each additional member
Maximum 7persons)
Non -Resident Individual
Classes — 8 week sessions, 30 or 6
PARK DEPARTMENT RENTALS
2012
2013
2012
2013
_
General Park Areas
Athletic Fields - Residents Onl
Resident Use/hour
$48.00
$50.00
Per field - per day
$137.00
$139.00
Resident Use/day
$137.00
$140.00
Per field - per hour
$48.00
$50.00 _
Commercial Use (i.e. TV)/hr
$75.00
$80.00
Per field - per hour
$75.00
$77.00
w/li hts
Commercial use with
$130.00
$135.00
light/hr
-
Showmobile/day $700.00
$700.00
Edina Athletic Associations _
Field user fee/ artici ant $11.00
$11.00
Van Valkenburg/Courtney Fields
Gymnasium user
$11.00
$11.00
(Residents Onl
_
fee/participant
P/day includes $160.00
er field
$165.00
Outdoor hockey rink user
$11.00
$11.00
building
fee/participant
-
Rosland Park Pathway
Utley Park Fire Rini Rental
$27.00 $28.00
Per Hour $75.00
1 $75.00
Fire Ring - per day
Per$225.00 $225.00
Arneson Acres Park/Terrace Room Only
Arneson Acres Park/Terrace Room Only
Residents
Non -Residents
Per hour, first hour
$65.00
$80.00
_
Per hour, first hour
$78.00
$100.00
Each additional hour up to
$40.00
$50.00
Each additional hour up
$48.00
$70.00
3 hours
to 3 hours
Per day (4 hours or more)
$185.00
$200.00
Per day (4 hours or
$222.00
$250.00
more)
Arneson Acres Park/Gazebo Only
Arneson Acres Park/Gazebo
Only
Residents
_Non -Residents
_
'h day (6 hrs or less) $65.00
$80.00
'/2 day (6 hrs or less)
$78.00
$100.00
Full day (over 6 hours) $100.00
$115.00
Full day (over 6 hours)
$120.00
$150.00
Arneson Acres Park/Terrace Room & Gazebo.
Arneson Acres Park/Terrace Room & Gazebo:
Residents
Non -Residents
Per day (4 hours or more) $200.00
$215.00
Per day (4 hours or more)
$240.00
$255.00
Per hour, first hour $100.00
$115.00
Per hour, first hour
$120.00
$135.00
Each add'I hour up to 3 hrs $40.00
$55.00
Each add'I hour up to 3
$48.00
$65.00
hours
Picnic Shelter Rentals full days
Picnic Shelter Rentals half-da
Chowen Park $42.00
$44.00
Chowen Park
$26.00
$28.00
Sherwood Park $42.00
$44.00
Sherwood Park
$26.00
$28.00
Wooddale Park $42.00
$44.00
Wooddale Park
$26.00
$28.00
Rosland Park $150.00
$155.00
Park Shelter Buildinj s Rentals
half-days
Braemar Park $42.00 $44.00
Park Shelter Build! n s Rentals Mull day}_
Cornelia School Park $100.00
$105.00
Cornelia School Park
$65.00
$70.00
Todd Park $100.00
$105.00
Todd Park
$65.00
$70.00
Walnut Ridge Park $100.00
$105.00
Walnut Ridge Park
$65.00
$70.00
Weber Park $100.00
$105.00
Weber Park
$65.00
$70.00
EDINA SENIOR CENTER
2012
2013
Fees____
Golf League Membership Richards Golf Course
$12.00
$12.00
55+ Softball League Membership (Van Valkenburg)
$40.00
$50.00
Bowling League Membership
$10.00
$10.00
Edina Senior Center Membership
$17.00/$27.00
$17.00/$27.00
Greeting Cards
$1.50
$1.50
Trips & Tours
$2.50
$2.50
Defensive Driving
$22.00 4 hr.
class
NA
$22.00 4 hr.
class
NA
Elder Learning Institute Classes
$18.00
$18.00
Card Tournaments
$1.00/person
$1.00/person
Social Card Groups
$.25 per person
per day
$.25 per person
per day
Podiatrist
$2.00/Patient j
$2.00/Patient
Community Education
$2.00/person
per class per day
$2.00/person
per class per da
Room Rental
Fireside Room & Classrooms per hour - minimum 2 hours
$42.90
$42.90
Fireside Room & Classrooms per da
$150.20
$150.20
Gatherin /GRANDVIEW Room per hour - minimum 2 hrs.
$53.60
$53.60
Gatherin /GRANDVIEW Room per da
$203.80
$203.80
Wall Art Display Rental
15% of sale
15% of sale
Equipment Rental
Television/VCR/DVD
$10.70
_
$10.70
Overhead Projector
$5.40
$5.40
Portable Screen
$5.40
$5.40
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Centennial Lakes Putting Course
CLP*
Tournament Greens — Blaine*
Boulder Creek—Chaska*
Links at Dred Scott -Blmtn
Adventure Gardens — Rich.
Moose Mountain - Blmtn
Lilli Putt — Spring Lk Park
*Bentgrass courses
Paddleboats
CLP
Three Rivers Parks
Minneapolis Parks
Como Park
Ice Skate Rental
CLP
Braemar Arena
John Rose Oval
The Depot
Centennial Lakes Park
Pricing of Services
$9
$7-$8
$6.50 - $7.50
$5-$7
$5.50-$7
$8 + tax
$7
$8 for 1/2hr.
$6 for 1/2hr.
$18 - $23 for 1 hour
$20 for 1 hour
$5
$2 (plus $4 admission)
$4 (plus $5.50 admission)
$7 (plus $6-8 admission)
Hughes Pavilion rental
Comparable pricing for the rental of the Hughes Pavilion is somewhat difficult due to the
uniqueness of the facility and the desires of rental clients. "Comparable" facilities may charge
from $0-$3000 depending upon the facility and what is included in the rental charge. It is our
belief that our rental fees be placed toward the top of what the market will bear.
o�e�
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1899
REPORT/RECOMMENDATION
To:
Park Board
Agenda Item
Item No. VII. E.
From:
Ann Kattreh, Assistant Director
Parks & Recreation Department
Z Action
F� Discussion
0 Information
Date: October 9, 2012
Subject:
Sports Dome Location Recommendation
ACTION REQUESTED:
The Sports Dome Committee recommends the selection of the Braemar Soccer Field as
the site for further study for potential development of a sports dome. This
recommendation also includes the need for funding of the renovation of the two
rectangular fields at Pamela Park to be included in this project. The consulting team of
the Cuningham Group, Anderson Johnson Associates and Park and Recreation
Consultants would be hired to complete a site feasibility study of the Braemar Soccer
Field.
INFORMATION/BACKGROUND:
At the June 5, 2012 Council Meeting, the following motion was passed:
Member Swenson made a motion, seconded by Member Sprague, authorizing the
Park Board Sports Dome Working Group to reconvene for the purpose of
recommending alternative sites for Park Board and City Council consideration as to
a sports dome location with the guidance that the Council was not closed to
purchasing a site but would not support sites adjacent to the High School or
residential.
Ayes: Bennett, Brindle, Sprague, Swenson, Hovland
Locations discussed and eliminated by the Sports Dome Committee are:
Fred Richards Golf Course —A dome, building and parking lot would not fit in that space
without substantially cutting into the golf course.
Pentagon Park- The City does not have the resources to purchase this site. Although
there are no homes to the south, there could be conflict with the neighborhood to the
north. A new owner could potentially consider land use agreements with the City.
Braemar Golf Course driving ranqe - This location is not favored by City Staff. The turf
surface and surrounding dome footings would detract from the golfing experience. It
would be difficult financially and politically to build a new turf field and not be able to use
it during the summer months. There would be no net gain or loss of an athletic field for
summer use with this option.
Van Valkenburg dog park — It would be difficult to fit a dome into this space without
eliminating the entrance drive, parking lot and dog park. We have a master plan for the
park which includes construction of a playground, park benches, a tennis court, %2
basketball court, and walking path. This is to be located just east of the water tower.
Our Lady of Grace — This site would not give us access to the field during the summer
months. We would want the facility to be available for use year round.
Creek Valley Baptist — This option was ruled out by City Council as a possible option for
a sports dome due to the proximity to neighbors. We had discussions about the site for
athletic fields. Unfortunately, the church is involved in litigation which is currently
prohibiting sales talks.
Harry Lindberry Property (North of Van Valkenburg Park) — I spoke with a family
representative. They are not interested in having a conversation with the City about
selling property.
5220 Edina Industrial Blvd. — The owner of this site also owns the Dow/Filmtek building
and land. The property is currently listed for an annual lease price of $395,000. The
owner recently received an offer of almost $2.3 million and he refused to respond due to
the low offer. The assessed value of the land on the entire site (including Dow) is $6
million. The land and building assessed value is $8.1 million.
CONCLUSION
We have exhausted the site options. The Braemar Soccer Field site is the least
expensive site and provides the best access to staff resources and parking. I have
attached a diagram of the Maple Grove dome which is the size of the proposed dome in
Edina. It is 92,000SF and has a turf size of 230'x 400'. Cuningham/Anderson-Johnson
would have to confirm that a dome of this size could fit in this location.
met at the Braemar Soccer Field site with Tom Jenson, retired City of Edina Fire
Marshall. We discussed the necessary fire lane and evacuation exits. He discussed this
with the Fire Chief, Marty Scheerer, who determined that they wouldn't require a 12' fire
lane all of the way around the building. He would be satisfied with additional fire exits
from the dome. We will still need access around the dome for snow removal and fire
exiting, but not a 12' lane around the dome with turn around points.
As discussed in great detail, this may be the most economically feasible location;
however, it does not result in a net gain of an athletic field for summer use and could
potentially cause a loss of a field. After extensive discussion with the Sports Dome
Committee and representatives from the Edina Soccer Club, it was decided to add the
renovation of two rectangular fields at Pamela Park to the scope of this project. If the
new sports dome is narrower than the existing 240' soccer field, the Club would be
losing field space for games and practices. The Club currently runs two fields in the
width of the Braemar field, creating two 150' x 240' fields. The domed field originally
proposed by the consultants would be 200' (versus the current 240) wide. The Soccer
Club is currently short of field space and losing the width of the Braemar Soccer Field
would cause the loss of a field.
Staff will continue to pursue land purchase options and field renovations to improve the
quality and quantity of field space in Edina.
ATTACHMENTS:
Maple Grove Dome Layout
230' FIELDTURF LIMITS
15' 200' 50CCER FIELD (O/O) 4 MINI-SOCCER FIELD (0/0) 1 5'
1 80' BON5 LACR055E FIELD (1/1)
160' FOOTBALL FIELD (1/I)
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DRAWN BY: P.B.
CITY OF MAPLE GROVE CHECKED BY: J.B.
DOME REC FACILITYwl-jFIeldTurf SCALE: V-W
MAPLE GROVE, MN A Tarkett Sports Company FIELD AREA: 82,000 sQ.R
DATE: MARCH 18, 2011 ISSUE: SUBMITTAL SHEET: 11 FIELD LAYOUT
All Rights Reserved. Confldentlal Infortnatlon: No p d.l of these d,vMngs may b dlsdosed, used, mpmdumtl Mm M d or shaven, vAMout pd,rwd wo ,t of FIeWT,rf.