Loading...
HomeMy WebLinkAbout2011-10-11 Park Board PacketAGENDA CITY OF EDINA, MINNESOTA PARK BOARD MEETING CITY COUNCIL CHAMBERS Tuesday, October 11, 2011 7:00 P.M. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MEETING AGENDA IV. COMMUNITY COMMENT During "Community Comment," the Park Board will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the some issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board Members to respond to their comments tonight. Instead, the Board might refer the matter to staff for consideration at a future meeting. V. REPORTS/RECOMMENDATIONS A. Braemar Golf Course Action Plan — Braemar Golf Course Manager Todd Anderson B. 2012-2016 Braemar Golf Course Capital Improvement Plan C. 2012 Fees and Charges VI. CORRESPONDENCE AND PETITIONS VII. CHAIR AND BOARD MEMBER COMMENTS VIII. STAFF COMMENTS IX. ADJOURNMENT The city of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something, please call 952-927-8861 72 hours in advance of the meeting. L_J MINUTES OF THE REGULAR MEETING OF THE PARK BOARD HELD AT CITY HALL SEPTEMBER 13, 2011 7:00 PM L CALL TO ORDER Chair Hulbert called the meeting to order at 7:01 pin II. ROLLCALL Answering rollcall were Members Fronek, Jacobson, Peterson, Hulbert, Segreto, Lough, Jones, Deeds III. APPROVAL OFMEETINGAGENDA Chair Hulbert made a motion, seconded by Member Deeds to move Items VI.B., VI.C, and VI.D. to a special Park Board meeting to be held on Tuesday, September 271h at 7:00 pm in the Council Chambers. Ayes: Fronek, Jacobson, Peterson, Hulbert, Segreto, Lough, Jones, Deeds Motion carried IV. ADOPTION OF CONSENT AGENDA Motion made by Member Peterson and seconded by Member Deeds approving the consent agenda as follows: IV.A. Approval of Minutes —Regular meeting of August 9, 2011 Ayes: Fronek, Jacobson, Peterson, Hulbert, Segreto, Lough, Jones, Deeds Motion carried V, COMMUNITY COMMENT Dianne Plunkett Latham, 7013 Comanche Court, informed the Park Board she is Chair of the Energy and Environment Commission and Chair of the Recycling and Solid Waste working group. She gave the Park Board a presentation on the recommendations EEC has regarding recycling bins in the city parks. VI. REPORTS/RECOMMENDATIONS VIA. Revised Turf Management Plan — Energy & Environment Commission Mr. Keprios informed the Park Board that what he thinks the Energy and Environment Commission is looking for from the Park Board are comments and recommendations on the revised Turf Management Plan before the EEC forwards their recommendations on to the City Council. He stated there are still some differences of opinion on some of the details that are clearly shown in the attached e-mails. He indicated that Vince Cockriel, Park Superintendent, and his staff are going to continue to use organics where they feel it's necessary. He pointed out that what is being proposed is a lot more formal in that it states they will use organics on certain scheduled athletic fields and if it doesn't work they will have to accept 100% weed tolerance for the scheduled athletic fields. He stated that from staff s perspective they have a different view on that. He indicated that another thing staff takes issue with is the signage they are proposing that be placed in the parks that furthers their mission of what they are trying to accomplish. He commented that other than that he thinks they did a nice job and he appreciates the time and input they took in gathering all of the information. Ms. Latham presented the EEC changes to the Park Board and explained that basically what they are trying to accomplish is to use more organic means of control. She indicated that when they ceased spraying ten years ago the dandelion population multiplied tremendously and because the Park and Recreation Department was getting so much criticism for not maintaining to the standard that residents 1 were used to seeing they basically broke down and started spraying again. She noted then the environmentalists became aware of this because the dandelions disappeared; therefore, the EEC wanted to work with Park and Recreation and try to find a happy medium where some of the new organic techniques could be tried out and used. She stressed they especially want this done in areas where the children play. She explained they tried to work out something through the Turf Management Task Force which consisted of Park Board Member Jones, EEC Member Germana Paterlini, Community Health Committee Member Mary Jo Kingston and Vince Cockriel as well as she was an ex -officio member. Ms. Latham noted that she met with Member Jones prior to this meeting to which Members Jones has several things that they feel are worthy of discussing. Member Jones felt there were some parks not listed under "multiple -use non-scheduled athletic fields" which included: Edina Art Center, Browndale, McGuire and the Promenade and feel that probably the answers to those would be category "C". She indicated it is her understanding Normandale Park, Strachauer Park and Walnut Ridge Park now are scheduled fields and therefore Member Jones is recommending they move up to Section Four which would make them a category `B". Ms. Latham stated there are other multiple -use non-scheduled parks; Kojetin, Sherwood, St. Johns, Tingdale and York that they would like to see as a category "O/C" since those parks do not have scheduled fields. She pointed out there is one that was not included in the attachment under "non -maintained open space/wooded areas and other miscellaneous parkland" and that is Bredesen Boulevard which should be a category "C". The EEC's thinking is in some cases the walking and biking paths are near the boulevards and therefore these people would be impacted by the spraying. Ms. Latham pointed out that she is on the Edina Garden Council and they work very hard to be sure the parks are attractive with respect to the signs. She explained that the Park and Recreation Department was so heavily leaned upon by residents the last time they stopped spraying that it caused them to cave. Therefore, the thought is if there are signs residents can see that they are intentionally leaving these areas • unsprayed and hopefully they won't bother Park and Recreation to the extent they did before. She noted their thought was to put the sign about no spraying right beneath the "This is a Smoke Free Park" sign. Member Segreto thanked Ms. Latham and Member Jones for their work on this but feels that public education is the key component to the Turf Management Plan. She added that she does support the organics approach they are taking. Member Segreto suggested they consider what they preach and perhaps City Hall should go from a category "A" to a more tolerant weed philosophy with even a sign because signage is a part of public education. Ms. Latham commented that once a lawn is up to spec it's not very hard to keep it up to spec organically. She noted if something is far below spec and you are trying to get it up to spec organically is hard; however, she believes most city areas are up to spec so to maintain them organically would not be that hard and that would include City Hall as well. Member Deeds asked Mr. Keprios how intensely are the non-scheduled athletic fields used and what would they look like in four or five year of organics in terms of would they end up with essentially dirt and weeds. Mr. Keprios replied that the EEC is recommending the use of organic pesticides only on the non-scheduled fields or no pesticides at all. Mr. Keprios noted that the original Turf Management Plan is admittedly out of date with regard to fields that used to be labeled as non-scheduled fields but are now in fact heavily used scheduled fields. Mr. Cockriel informed the Park Board he has been using organics for approximately 25 years so it is not a new idea to him and as they've come on the market he's tried them. Although they haven't had the best of luck, it is one of the tools they keep in their tool box. He informed the Park Board that the weed • population in the ball fields moves in immediately at two different times of the year, early summer and later in the fall. He explained if they don't do something to knock it down hard and tough the beginning N of next year they will have weeds out of control. Secondly, he noted they have never sprayed near play structures in his tenure in Edina even before there was a Turf Management Plan. Mr. Cockriel stated as far as complaints are concerned he seldom received complaints on the non-scheduled parks. He noted where he does receive complaints is the boulevards and those complaints come from citizens and past City Council members and that is where they would be getting into hot water if they were to go all organic right off the bat on something like that. He indicated they are always happy to try organics and he believes there are 17 properties under the organics right now. He stated that the organics do not work on quack grass, crab grass, vervain and any of the drought condition type grasses. He indicated that if you have turf like Ms. Latham alluded to, you can use organics and for a while it does help with dandelions but it doesn't hold them back and it certainly doesn't on the high use athletic fields. Member Lough asked are dandelions major issues with regards to aesthetics and Edina citizens as well as there was mention of safety and injures. Mr. Cockriel explained that when dandelions are killed off it's an annual weed so it's going to die anyway and when it grows to its full potential it takes up about an 8" patch and when that dies off you have an 8" patch and what grows in there is crab grass, vervain, etc., which then leaves you with uneven turf which in turn can cause potential injuries. He noted there are a lot of people who have a concern with dandelions because they feel if the parks, etc., have dandelions then their green yard will become inundated with dandelions. He stressed that staff is more concerned about the safety of the users than the aesthetics. Member Peterson asked since fall is upon us it doesn't sound like this needs to be done tonight, correct? Ms. Latham replied they would like to have these issues settled in time so that Mr. Cockriel will have direction for next season. She indicated that EEC will be having a work session with the City Council on September 201" and this is on the agenda and therefore any input from the Park Board would be important. Member Jones asked Mr. MacHolda to comment on the multiple -use non-scheduled athletic fields and if you take out the ones that are now being scheduled how often does someone ask to rent the non- scheduled fields. Mr. MacHolda replied that just today he exchanged a number of e-mails with the Edina Soccer Club and they are going to be painting a U9 and U10 soccer field at Alden Park. He indicated typically Alden Park is one of the parks that when the scheduled fields are all reserved he will tell a team manager or coach to find an open green space and he will suggest one depending where they live. He stated that Normandale, Strachauer and Walnut Ridge are all scheduled fields. He pointed out that he would not call York Park a scheduled area; however, it is heavily played on especially now that it's been renovated and has a small baseball field. He stated that he thinks the parks he mentioned should probably be moved to Section Four. Mr. MacHolda added that like Alden Park he also thinks Chowen Park is also one that will be used when the parks under Section Four are booked. Mr. MacHolda pointed out in regards to safety a few years back he was playing soccer at Highlands Park and felt it was very dangerous because the surface was very greasy due to the dandelions. Member Jones asked if Highlands has been a category `B" to which Mr. Cockriel replied yes, it has. Member Jones stated that in 2001 all fields under Section 5 were a category "C" and stated that she would hope in the years since then that they would have been able to progress to less chemical use in the community. She noted that she is afraid if they take the recommendation of staff that they will be going in the opposite direction of what she thinks members of the community are concerned about. She stated that there are two safety issues; first there is twisting of the ankle while playing an organized sport and second there is a safety issue of having chemicals sprayed in the community. Members Jones indicated that she feels as a Park Board they need to figure out what are they more concerned about and where do they see more risk. She explained that the task force went through and identified the fields that were used and then went through and put the fields that were by elementary schools to category "O/C" in section four because those are the places where parents are very concerned about spraying. She informed the Park Board that is the rationale for where they are coming from. She added that they are 3 trying to take a middle course but she doesn't want to just water down the 2001 Turf Management Plan and pull it back to all category "B" in areas that actually where category "C" in 2001. Mr. Cockriel replied the way he looked at it is if we have any faith in the organics that all of the category "C" that were 100% tolerant of weeds if we are spraying them with organics and if they are working at all in his mind they've taken a lot more of the weeds out and they've actually lessened the spraying. He noted they are currently accepting 100% dandelions, 100% ragweed, 100% everything. He noted they are bringing in new organics and they are spraying all of these weeds that they typically didn't with an organic non -pesticide type of substance and they are killing more weeds. He explained that he thinks the committee is concerned they are moving a couple out of category "C" into category `B" therefore upping their use of pesticides and he is not looking at it that way. He is thinking they are controlling a lot more weeds in the city so therefore they will be able to spray a lot less commercial pesticides if these organics do what they are supposed to be doing. Ms. Latham asked Mr. Cockriel if he is in agreement then with leaving section four and the five they have changed to category "O/C". Mr. Cockriel replied he is not saying to leave them a category "C" but rather category "O" is the preferred choice if category "O" works. However if category "O" doesn't work then they need to move it because it's a scheduled field. He commented that he is all for using a lot more organics; however, if they don't work they need to have a tool to move them to the category they need to be moved into. Ms. Latham stated they had a problem with that in the past because even though the plan said they weren't supposed to be spraying they were sprayed and they have no way of monitoring it. It has to be category "O/C" or category "B"; it's one or the other. Mr. Cockriel replied he is happy with it being "O/B" but if they only think you can have are category "O/C" then it needs to move out of that category. Mr. Cockriel asked Ms. Latham if she is saying they should be using organics on the category `B" fields. Ms. Latham replied category "O/B" is an oxymoron, it's either category "O/C" or category `B' to which Mr. Cockriel replied that is not his opinion. Mr. Keprios informed the Park Board that in response to Member Jones comment what has happened is • they have tried to address the increased need for the green space but, unfortunately, they've had to convert them into more athletic space and that is why they have gone from what used to be category five to category four. He asked Member Jones if her point is that as a result of that if we move them from a non-scheduled field to a section four multi -use scheduled field that they should stay the same in the plan and not apply any pesticides but we should take the lead and let it go to weeds. Member Jones responded yes, most of them are neighborhood parks, and the space around them is small and they are not heavily used. • Member Deeds indicated that it seems they are working from an outdated list of what is now scheduled and not scheduled and where the usage is intensive. He asked Mr. MacHolda if he could work through this list and make recommendations based on what is heavily used in terms of scheduled athletics so that they are current and can begin to see where they are at because there seems to be some disagreement on the fundamental facts. Therefore, the question is what is being scheduled and what will be needed over the next five years in terms of intense used scheduled athletic fields. He stated he thinks they need that as a base to make any rational decision and added that he agrees they need to use less chemicals but they also need fields where young people can run around. Member Jones commented that she agrees and would like that to be their next step but would also like to include the parks that have fields as well as a lot of open space where they could not spray in the non -athletic areas of those parks. Member Lough indicated that he agrees but would also like to return to the point of the task force seeking middle ground which he thinks is apparent in the documentation. He pointed out that he listed about eight issues on a field by field basis that he thinks they are going to end up being healthy or toxic. He commented that they don't seem to have much information within the document about the toxicity of so called chemicals or organics, what are we going to be using on these fields. Ms. Latham suggested to Member Lough to Google 2-4-D where there is a lot of information pertaining to this. 4 Member Lough stated that he also thinks they are wrestling with aesthetics for the community and it's really a point of view or belief system about what we as a community should be doing. Once they come to some conclusion then one way or the other they need an education program which he doesn't think comes down to a little bit of signage. Ms. Latham responded that the EEC does have an education and outreach group that are fully prepared to undertake an education, that would certainly be a part of it. Ms. Latham suggested they give Mr. MacHolda an opportunity to update the list. Mr. MacHolda replied that section four with the addition of the parks mentioned Normandale, Strachauer and Walnut Ridge is complete. He stated what is incomplete is the number of baseball fields versus soccer fields which he is currently working on for a facility inventory and will pass that information on to the EEC. Member Deeds asked Mr. Cockriel if it would be possible to separate out between organic use and where control is needed. For example, if there is a large park with a baseball field in one corner you could go organic on two-thirds or three-fourths and treat the dandelions in the field. He asked if that could be done in a number of the parks which in some ways solves the issue of lessening the use of chemicals while still maintaining playability where it is needed. Mr. Cockriel replied he thinks it is. He noted that he doesn't see any reason why they couldn't take Rosland Park and spray it all with organics, being that it's under control right now, and if it reaches to that 25% switch to category `B" and start using inorganic again. Member Deeds asked if they could draw a boundary at Rosland Park and split it on areas where they are playing and where they are not. He commented that they would be getting a little finer grain in detail about where they need it. Ms. Latham stated that she thinks that is a great idea, you want the public to know where you are spraying; however, if he feels they are heavily used and need to be sprayed then be needs to be honest and put down a category "B" because that is what it's going to wind up with. She indicated use the organic on the less heavily used areas and the plan would clearly state categories "A" and `B" designations apply just to the heavily used scheduled playing area. Mr. Cockriel added that every time they spray they do post it so the public is aware. Member Jones asked if they could possibly use the GIS mapping for the plan because it would be nice to know what is being sprayed and what is not. She noted they could have a color coded map that they could post once it's decided to which Ms. Latham responded that she thinks that would be a question of allocating the staff time to do it. Mr. Keprios indicated that he believes they can do a better job of updating the plan on where the sites are that are sprayed and sites that are not without having to go the fine laborious expensive detail of a GIS map. He stated that he doesn't think you need that level of detail to get to the philosophical question that you are going to wrestle with do you want weeds or do you not want weeds. He commented that they have been here before and it's been their experience that at the end of the day when they got into it they found that the City Council and a lot of residents didn't like what the parks started to look like. Mr. Keprios stated that staff is very open and will do whatever it is you want. He indicated it is a very difficult issue but you need to know there is an overwhelming majority that does not like weeds. Ms. Latham replied that she thinks there is a lot more emphasis on the environment these days and the attitudes you were faced with ten years ago have changed and there is greater awareness of the dangers of chemicals; therefore she doesn't think there would be as much difficulty as before when following such a plan. Member Fronek stated to Mr. Cockriel's point if they can identify some of the categories "A" and `B" maybe spraying organics around those might help so that those category `B" areas can be maintained category `B" areas but yet you are getting a greater area of weed control. He noted he thinks that is something to consider. Chair Hulbert indicated that he thinks the Park Board will wait for an updated list on the parks and what they want to designate as categories "A" and `B" and try to come up with a middle ground. Ms. Latham replied that she will work with staff to update the field categories, bring the changes back to the 5 EEC for further review and also plans to discuss the current plan at the upcoming City Council/EEC Work Session. VI.B. Donations Policy and Naming of Parks and Facilities Policy Working Group and User Fees Workings Group Member Jones made a motion, seconded by Member Segreto to approve that the following people be on the "Donations Policy and Naming of Parks and Facilities Policy Working Group": David Mesenbourg, Bob Kojetin, Tom Gump, Andy Otness, Rick Ites, Ray Gieske. Ayes: Fronek, Jacobson, Peterson, Hulbert, Segreto, Lough, Jones, Deeds, Meyer Motion Carried. Member Jones made a motion, seconded by Member Segreto to approve that the following people be on the "User Fees Working Group": Susan Lee, John Connelly, Bob Kojetin, Tom Gump, Suzanne Kerwin, Rick Ites, Bob McGarry, Jr. Ayes: Fronek, Jacobson, Peterson, Hulbert, Segreto, Lough, Jones, Deeds, Meyer Motion Carried. Member Jones made a motion, seconded by Member Peterson to approve the following mission statement for the "Donations Policy and Naming of Parks and Facilities Working Group": "to recommend to the Park Board to then advise City Council on naming and renaming policy for the City of Edina parks and facilities and to recommend to the Park Board to send to the City Council to revise the donations policy for gifts to the city". Member Fronek noted that he would recommend that the group adopt its own mission statement to which Ms. Jones explained that she thinks it's much easier to start a working group when you have a mission statement and you don't need to talk about it. Ayes: Fronek, Jacobson, Peterson, Hulbert, Segreto, Lough, Jones, Deeds, Meyer Motion Carried. Member Lough made a motion, seconded by Member Peterson to approve the following mission statement for the "User Fees Working Group", "To review the relationship of the City with residents, athletic associations and other user groups in terms of facility usage and provide a recommendation to the Park Board based on a cost analysis". Ayes: Fronek, Jacobson, Peterson, Hulbert, Segreto, Lough, Jones, Deeds, Meyer Motion Carried. VI. C. Artist Finalist for Veterans Memorial Sculpture Mr. Keprios informed the Park Board that with the help of the Edina Art Center and the Edina Public Art Committee the Veteran's Memorial Committee has narrowed down a field of artists who submitted proposals in response to the request for proposal. He noted that after interviewing the finalists it was decided to hire Robert Eccleston from Lake Placid, New York. He indicated that included in the packet are some of the concepts and ideas and added that at their last meeting the Veterans Committee voted to go with an "eagle" as the focal point. He stated that he thinks at this point in the process they would like the Park Board to approve their choice and if you do they would enter into a contract. He explained that it would be a two phase contract. Phase one would be to approve a $3,800 contract they would have him design a maquette, which will help in the fundraising effort. The second phase would be to enter into a contract and what they would charge to do the larger scale model. Mr. Keprios noted that the entire $3,800 would be funded through donations raised by the Veterans Memorial Committee. Member Peterson moved, seconded by Member Deeds to approve the recommendation to hire Robert Eccleston as the artist of choice for the Edina Veterans Memorial. Ayes: Fronek, Jacobson, Peterson, Hulbert, Segreto, Lough, Jones, Deeds, Meyer Motion Carried. Member Jones asked Mr. Keprios to explain what the public process will be before the plan is finalized. Mr. Keprios explained that they first need to have a design and an actual specific location to show the neighborhood before they can enter into a public process. Once a design is proposed by the committee it will come to the Park Board for your acceptance and once that is accepted they will hold an open house. The neighborhood will be invited to an open house to ask questions as well as meet the committee and architect and then there will be a public hearing at the City Council meeting. Member Jones asked if she is hearing correctly that the Park Board will not be involved in creating the design that will be shown to the public. Mr. Keprios replied the Park Board will be very much involved because the Park Board will have to vote to accept or not accept the design that the committee is going to propose to you. Member Jones stated that she thinks the committee has done a fine job so far but she is concerned about the ability for other people to state their opinions on what is going on. Mr. Keprios replied that the Veteran's Committee meetings have always been posted and are open to the public. He also added that on more than one occasion he has asked the Park Board if any members were interested in serving as a liaison on the committee. He commented that the Park Board as well as the public is still welcome to attend any Veterans committee meetings. Member Jones stated she knows that and that is not her point, she just wants to know if the public will get a chance to weigh in on some alternatives instead of just saying here is the plan, you are either going to like it or not. Mr. Keprios pointed out that he thinks the approach the committee would like to take is to leave it a little open and say how you like the plan, is there anything different you would like to see and if so they will go back and come up with something different. He commented that he thinks if you show it to the greater community and ask them to design it is just isn't feasible if that is what is being suggested. Member Jones replied that in the one meeting she attended there were three alternative sites and she thinks the people in the neighborhood might feel as if they would prefer to say okay this feels right to me and thinks they would appreciate that type of involvement. Member Jones pointed out she just wants to reiterate that whatever they design to be sure the Veterans Memorial have either low or no maintenance to which Mr. Keprios replied that has been discussed frequently at their meetings. He noted that one of the architects duties is to come up with a maintenance plan and show what it will cost to maintain it on both a short and long term as well as what kind of longevity it will have. VII. CORRESPONDENCE AND PETITIONS Chair Hulbert indicated that they have received 11 letters from residents around Countryside Park that are lamenting their loss of their ice rink the last couple of winters. He noted that it's his understanding there are 12 parks with rinks and if they were to add another one they would need to add another staff person to maintain it. He suggested that since the rink is so close to the Fire Station they could use a fire hose and hire a part-time person and add that to their budget discussion for the upcoming year. Mr. Keprios explained it isn't just a matter of flooding the rink; they need to have a warming house attendant, heat the building and maintain safe conditions. It's something where they need to have professional maintenance staff that are trained and know what they are doing. Mr. Keprios indicated that earlier when they went through the Capital Improvement Plan he mentioned they need a master plan at Countryside Park and if they were to open up a hockey rink and general skating area they would need to add another staff person. He noted they have been short a person since 2002. Mr. Cockriel pointed out what is involved and went through everything that needs to be taken into account in maintaining a hockey rink. Mr. Keprios asked Mr. Cockriel if the lights are functional at Countryside Park and if so would he be open to just having a general rink scenario there. Mr. Cockriel replied maybe, they have not done anything to maintain those rinks in the last six to eight years. He noted there may be a little cost savings but nothing significant by just having a pleasure rink. 7 Mr. Keprios stated that the Park Board could make a recommendation to the City Council that you would like them to consider that as part of their budget process. Member Deeds indicated that he thinks the situation is there are limited resources available and you have to extend them where you get the most for your money and therefore would suggest they don't make any changes. Mr. Cockriel pointed out that to put the boards back in at Countryside Park it would cost approximately $24,000 as well as approximately $40,000 for the lighting package. Member Fronek stated that if they end up using money from the Waters Project then he thinks it is worthwhile looking into it now because it may be coming down the road. Chair Hulbert asked how the process is coming along with the Waters Project to which Mr. Keprios responded that right now they are waiting for the developer to come in, get the permit and pay the fee. Mr. Keprios informed the Park Board that at the last budget work session with the City Council and staff it was his recommendation for 2013 to reinstate the vacant Park Maintenance position, assuming the Waters Development is going through and assuming they are going to complete the master plan. He stated due to the fact there are no dollars available at this point in time it was taken off the list and that right now they are not in support of an additional staff person. He commented that maybe the Park Board and City Council will need to have a dialog about it. He pointed out they are another year out from the City Council making that decision; however, it is something they need to be thinking about. VIII. CHAIR AND BOARD MEMBER COMMENTS Member Lough informed the Park Board that last week at the "Community Education Services Committee" meeting Ric Dressen, Edina School Superintendent, attended their meeting to talk about the school referendum that is coming up. He noted that Mr. Dressen is offering to personally meet with small groups within the community to explain in detail why they are asking for the money and what it will be used for. Therefore, if you have a neighborhood group or know of people who are concerned about the school referendum you should contact Mr. Dressen. Member Lough informed the Park Board that the position of Manager at the Edina Resource Center has been filled. He pointed out that the Edina Resource Center is funded 1/3 by the City of Edina and 2/3 by the Edina School District. He indicated that they have a great website and is very helpful to everyone whether you are new to the community or have lived in Edina for a long time. Member Jones informed the Park Board that the new Assistant City Manager is creating a template for all of the boards and commissions regarding the by-laws and they should be getting that at some point. IX. STAFF COMMENTS IX.A. Sports Dome Study Working Group Update Ann Kattreh, Edinborough Park Manager, informed the Park Board that they will be having their third meeting this Thursday and that they are still in the process of trying to wrap their arms around the task that the group has been given. She noted that they are really close to pinning down a mission statement in terms of not only what are they going to achieve but how are they going to be able to achieve that goal. She explained that essentially in a nutshell they are breaking down the task into different phases or segments. She indicated that the first is a facility inventory which will include inventory of recreational and athletic facilities that are owned by the City of Edina and the Edina Public Schools. She indicated they are also going to inventory private facilities within the City of Edina and the real surrounding areas as well as an inventory of domes and other facilities that the associations are currently using. She commented at that point they are also going to be working on a needs and desires study which will include a survey of associations and anybody that might be interested in utilizing an indoor athletic facility. She noted that they are going to be doing a feasibility study which likely will involve hiring a consultant to which they've already begun work on a request for proposal. She stated at that point they 0 will be taking that information to the City Council and gauging their interest in possibly looking at a location for an indoor facility. IX.B. Edinhorough Park Study Susie Miller, Assistant Manager of Edinborough Park, informed the Park Board she met with Jeff King, the expert in the area of looking at community centers, where they went and toured a couple of different facilities. She indicated that she also met with the architects and at that time gave them the history of Edinborough, its construction, the purpose behind it, financial reports, copies of the survey they did, their business plan as well as a lot of other statistical information. She stated that they took that information and requested a few other things. She noted that last week they met with Richards Johns, Edinborough's Building Operations Supervisor, where she went through and looked at all of their equipment and what they've recently replaced. Ms. Miller added that luckily they have replaced most of their major pieces in the past few years so hopefully there will be a good report on that. She indicated that now they are looking at all of the data and are compiling information and they will be meeting again the week of October 3`d. Mr. Keprios thanked the Park Board members who attended the presentation that Richard Singer from National Golf Foundation gave at the joint work session with the City Council. There being no further business on the Park Board Agenda, Chair Hulbert declared the meeting adjourned at 9:07 pm. X41 REPORT/RECOMMENDATION To: EDINA PARK BOARD Agenda Item Item No. V. A. From: John Keprios, Director Park and Recreation Department Action F-1 Discussion ❑ Information Date: October 11, 2011 Subject: Braemar Golf Course Action Plan ACTION REQUESTED: Based on recommendations from the National Golf Foundation's study, staff recommends the Park Board approve the proposed Action Plan for Braemar Golf Course. INFORMATION/BACKGROUND: On August 30, 2011, at a Special Meeting with the Edina City Council and Edina Park Board, Richard Singer of the National Golf Foundation (NGF) presented his study's findings and recommendations. Braemar Golf Course Manager Todd Anderson is proposing the following Action Plan in response to NGF's findings and recommendations. 1. No change in existing management structure 2. Invest in remodeling the Braemar range and Executive course (Par -3 course) The Driving Range expansion is budgeted in the CIP for 2013 with a projected cost of $550,000. The NGF estimate came in at $300,000-$400,000. Staff has met with an architect and should have a more accurate estimate for the 10/11/11 Park Board meeting. The Park Board is exploring other funding options to possibly start the project in 2012. The expansion of the Driving Range would include the change of the Executive Course from par 29 to par 27 (Par -3). This plan would reduce construction costs/lost revenues. 3. Invest in new cart path system at Braemar 27 Staff agrees with the concept of a "wall to wall" cart path system in principle to minimize revenue loss/damage during wet conditions. Staff recommendation is for gravel paths in needed areas with the same net effect as a "wall to wall" asphalt path system. A gravel path system would greatly reduce initial and ongoing replacement costs, in addition to minimizing potential mitigation associated costs. 4. Improve and modernize marketing practices and move away from previous "out-of-date" business practices Staff has been proactive in marketing as recognized the report- The NGF review of Edina Golf marketing in 2011 shows a highly sophisticated, comprehensive program that covers separate areas of focus. Products to market in 2012 include multi bucket card valid for the Driving Range and Golf Dome, Seniors (proposed new Senior rate), and in-house tournaments such as the new event "The Chili Open" (on 10/15/11). We are rapidly expanding our Email Club which rewards loyal customers versus "one time discount" customers using services such as Groupon. 5. Get all revenue centers on the same POS system Staff has obtained a quote for POS systems to bring the Dome and Driving Range/Executive Course online with the current Pro Shop system at a cost of $4,361.00. A new POS system for the Grill at a cost of $4,867.00, this system has many reporting features specific to F&B efficiencies. 6. Resist large-scale capital projects that have low return on investment, such as: a. Golf Dome lobby replacement Staff recommendation is to only structurally repair/reinforce the Golf Dome and building. The project has a projected cost of $140,000 in 2012. This would include anchoring the Dome to a "floating" steel beam which would take stress of the existing building and repairing the building roof. b. Remodel Clunie 9 Staff is continuously working to improve current course conditions, understanding the importance of a return on investment with any funds spent on remodeling of the Clunie nine holes. An emphasis has been put on improving Clunie fairways with strong topdressing/seeding program. 7. Create a reserve for replacement for the Braemar irrigation system The NGF estimate to replace the irrigation system is $750,000-$1,000,000 (in addition to lost revenues). Creating a reserve for replacement would be a policy change. 8. Watch the performance of the Braemar Grill and consider concession if there is not improvement by the end of 2012. Staff is currently reviewing the Grill operations. A consultant/chef just reviewed the operation and we should have a report with recommendations shortly. A new POS system would aid in tracking sales, inventory and ordering. Staff will also review the expense items charged to the Grill to confirm proper allocation. Braemar Golf Course Manager Todd Anderson will give the Park Board a presentation on this proposed Action Plan. I support Manager Anderson's proposed Action Plan which is in keeping with NGF's recommendations and we welcome the Park Board's feedback and suggestions for changes and/or additions to the Action Plan. REPORT/RECOMMENDATION To: EDINA PARK BOARD Agenda Item Item No. V. B. From: John Keprios, Director Park and Recreation Department z Action F-1 Discussion F� Information Date: October 11, 2011 Subject: 2012-2016 Braemar Golf Course Capital Improvement Plan ACTION REQUESTED: Staff recommends the Park Board approve the proposed 2012-2016 Capital Improvement Plan for Braemar Golf Course. INFORMATION/BACKGROUND: At the Tuesday, September 27 Special Park Board meeting, the Park Board approved a motion to accept the 2012 Capital Improvement Plan (CIP) for Braemar Golf Course as proposed; however, with the provision that they may reconsider the 2012 CIP after receiving the action plan to be presented by Braemar Golf Course Manager Todd Anderson at the October 11 meeting. The Park Board voted unanimously to remove the Natural Resources Assessment project from the 2012 Capital Improvement Plan. That project was anticipated to cost approximately $100,000. The Park Board also discussed earmarking that $100,000 to help fund the high priority CIP project to expand the Braemar Golf Course driving range and convert the Executive Course to a par 27 course (all par 3 holes). There was also discussion and debate as to whether the Golf Course should be expected to pay back or be forgiven the $100,000 subsidy. I believe it is unrealistic to assume that the Golf Course will be able to pay back the $100,000 subsidy in the near future; however, whether the Golf Course should be given a subsidy versus a loan becomes a policy decision which the Park Board should debate and give the City Council a recommendation one way or another. Manager Todd Anderson will be giving the Park Board a presentation at the meeting to further that discussion. pHPOtV' REPORT/RECOMMENDATION To: EDINA PARK BOARD Agenda Item Item No. V. C. From: John Keprios, Director Park and Recreation Department 1771 Action F-1 Discussion Information Date: October 11, 2011 Subject: 2012 Proposed Fees and Charges ACTION REQUESTED: Staff recommends the Park Board approve the proposed 2012 Fees and Charges for Parks and Recreation programs and facilities. INFORMATION/BACKGROUND: Enclosed is a copy of proposed Park and Recreation Department fees and charges for 2012. As you will notice, staff is proposing very few increases mainly due to difficult economic times and to keep the fees affordable but still at a competitive level in the market place. The enclosed proposed fees and charges for 2012 schedule shows increased fees in bold print. If the fee is not new or different from the previous year, then the fee appears in regular print. According to City Code, the Park Board is asked to recommend fees and charges to the City Council. The philosophy that has long been followed in the City of Edina is that fees and charges are set at a level that accomplishes the following: • Users pay their fair share of the costs associated with the programs and facilities they use today and should not place that burden on future taxpayers (user fee based philosophy). • Keep programs and activities affordable and accessible to the maximum number of residents. • Cover the costs associated with the activity or facility whenever possible. • Find a way to allow all residents to participate in basic recreation programs regardless of their ability to pay (i.e., Edina Community Foundation Grant -In -Aid Fund). In other words, we could probably charge higher fees in some cases without seeing a significant drop in participation, whereas higher fees in other programs would see a significant drop in participation and/or rentals. There are a few fees to call your attention to as proposed by staff. Due to the establishment of a formal Edina Art Center Board, they propose Edina Art Center fees and charges directly to the City Council, and therefore those fees and charges are no longer the Park Board's responsibility. Therefore, the Art Center fees are not included in this packet. The $10.00/hour increase in ice rental at Braemar Arena is to keep pace with expenses, including the new revenue bond debt payments for the renovation project. This also keeps us competitive in the market place where we are not the highest fee in the Twin Cities but rather mid-range. Attached to this Report/Recommendation is a copy of a current fee comparison chart that shows fees being charged at ten other Twin Cities area indoor hockey rink facilities. Staff is proposing to increase the Edina Athletic Associations (EAA) User Fee per Participant from $9.00 to $11.00. This includes the Field User Fee, Gymnasium User Fee and Outdoor Hockey Rink User Fee. This EAA User Fee has been at $9.00 since 2007 when it was raised from $8.00 to $9.00 per participant. This will bring in approximately an additional $20,000 in revenues ($10,000 per every one dollar increase). From the years 2002 to 2007, the fee remained at $7.00 per participant. There is a desire from the City Council to have Edina's youth athletic associations pay a greater share of the maintenance expense to provide these public athletic facilities. Also included as an attachment is a listing of the various recreation and athletic program budgets. This attachment shows an analysis of each program's percentage level of subsidy which varies per program. Fees and charges policy and philosophy have changed over the years and are likely to continue to change over time. For example, there are still Park and Recreation Departments that offer basic summer recreation playground programs at no fee or at a fee level that requires a significant subsidy. The level of subsidy per program becomes a philosophical issue and the Park Board is annually called upon to recommend fees and charges that are in keeping with that philosophy and policy and debate whether the current levels of subsidy are appropriate. Enterprise facility managers (except the Edina Art Center) will be present to answer questions about their proposed fees and charges. I recommend approval of staff proposed 2012 fees and charges. ATTACHMENTS: 2012 Proposed Fees and Charges • Ice Rate Market Study Subsidy Percentage Per Program 0 Proposed 2012, PARK AND RECREATION FEES BE IT RESOLVED that the Edina City Council does hereby approve and set the following 2012 Park and Recreation Fees. PARK AND RECREATION 2011 2012 Playground $35.00 $36.00 Adult Tennis Instruction $50.00 $50.00 Youth Tennis Instruction $50.00 $50.00 Pee Wee Tennis $36.00 $36.00 Team Tennis $100.00 $100.00 Tennis Cam $99.00 $99.00 Fab 4 & 5 $77.00 $77.00 Small Wonders $67.00 $67.00 Safety Camp $32.00 $35.00 Super 6 & 7 $50.00 $51.00 Cheerleading Cam $50.00 $50.00 Fishing Clinic $10.00 $10.00 Highlands Explorers $57.00 $57.00 Challengers $92.00 $92.00 Travelin' Teens $92.00 $92.00 Playground Plus $17.00 $17.00 Barnyard Boogie $4.00/per person $4.00/per person Sk hawks (Mini Hawks) $101.00 $101.00 Soccer Camp Sk hawks $49.00 $49.00 Basketball Camp Sk hawks $105.00 $105.00 Gin Weidenfeller Classes $35.00 NA Reach Education Solutions Varies Varies Pre -School Programs $75.00 NA Pre -School Week Workshops/Camps $35.00 $40.00 Age 7 - 11 Camps $65.00 $70.00 Hip Hop Classes $46.00 $50.00 Family Classes $40.00/ air $40.00/ air Once Upon a Star Parties Varies Varies Princess Ball $26.00/couple $26.00/couple Grandma & Me Day $19.00/couple NA Mom & Me Spa Day $25.00/couple NA Springtime Tea Party $19.00/couple NA ADULT ATHLETIC FEES SUMMER SOFTBALL LEAGUES _BASKETBALL -� 2011 2012 2011 2012 5 -Man C League $500.00 $500.00 Men's Resident Team $425.00 $425.00 Men's Non -Resident Team $585.00 $585.00 5 -Man B League $500.00 $500.00 Co-ReC Resident Team $460.00 $460.00 HOCKEY Co-ReC Non -Resident Team $620.00 $620.00 4 -Man Lea ue$250.00 $250.00 Men's Double Header Resident Team $665.00 $665.00 BROOMBALL Men's Double Header Non -Resident Team $825.00 $825.00 Co-Rec League $300.00 $320.00 Non -Resident Individual (up to 4 players) $26.00 $26.00 CO-REC KICKBALL VOLLEYBALL Co-Rec Kickball $125.00 $125.00 Officiated Leagues $345.00 $360.00 $5.00 Non -Resident (Individual) $10.00 $10.00 Aquatic Instruction Contracted Contracted Early Bird Special if purchased no later than April 30, 2012, Prices DO NOT include tax. I] AQUATIC CENTER 2011 2012 Season Tickets Resident Family: First 2 members *$85.00/$95.00 *$87.50/$97.50 Each additional member $45.00 $47.50 Maximum (8 members) Resident Individual $365.00 '`45.00/$50.00 $382.50 *45.00/$50.00 Non -Resident Famil First 2 members *$100.00/$110.00 *$102.501$112.50 Each additional member $50.00 $52.50 Maximum (8 members) Non -Resident Individual $410.00 $55.00/$60.00 $427.50 $55.00/$60.00 Season FlowRider additional per person NA $47.50 Dail Admissions Dail Admission (resident & non-resident) Admission after 6 pm $10.00 $8.00 $10.00 $8.00 Daily Admission FlowRider additional per person NA $5.00 Aquatic Instruction Aquatic Instruction Contracted Contracted Early Bird Special if purchased no later than April 30, 2012, Prices DO NOT include tax. I] *Valid Monday -Thursday all day, Fridays, Saturdays, Sundays and Holidays after 3:00 pm. Age 62 and older. BRAEMAR GOLF COURSE 2011 2012 Green Fees 18 hole - non -patron $37.00 $39.00 18 hole - patron $29.00 $31.00 Senior - patron* NA $29.00* Senior - non -patron* NA $37.00* 9 hole - non -patron $19.00 $20.00 9 hole - patron $15.00 $16.00 Masters Senior (Patrons age 75 and over) $24.00 $25.00 College Age Rate $25.00 $26.00 Junior 18 Hole Rate $18.00 $19.00 Junior 9 Hole Rate $10.00 $11.00 GROUP FEES - 18 holes GROUP FEES - 9 holes $46.00 $22.00 $47.00 $24.00 Patron Cards Before April 1) Resident Patron Card 1 $70.00 $75.00 Patron Cards After March 31 Resident Patron Card 1 $75.00 $80.00 Nori-Patron Cards _ Non -Resident Parton Card $90.00 $95.00 Computerized Handicaps Resident $23.00 $24.00 Non -Resident $28.00 $29.00 Lockers Men's 72 inch $40.00 $40.00 Men's 42 inch $30.00 $30.00 Ladies 72 inch $20.00 $20.00 Club Storage $50.00 $50.00 Club Rental $8.50 $10.00/$25.00 Pull Carts $3.00 NA Push Carts - 9 Hole $3.00 $4.00 Push Carts - 18 Hole $5.00 $6.00 Golf Cars 18 holes $30.00 $30.00 9 holes $18.00 $18.00 18 holes/person with disability/sgl rider $16.00 NA Group Car Fees $36.00 $37.00 Group Golf Lessons Adult $99.00 $105.00 Junior $46.00 $50.00 *Valid Monday -Thursday all day, Fridays, Saturdays, Sundays and Holidays after 3:00 pm. Age 62 and older. BRAEMAR EXECUTIVE COURSE AND FRED RICHARDS COURSE GREENS FEES BRAEMAR GOLF COURSE 2011 2012 2011 2012 $14.50 Braemar Room' $11.00 Resident - wedding related $900.00 $900.00 Non-residents - wedding related $1,000.00 $1,100.00 Other events $350.00/$1,000.00 $375.00/$1,100.00 $14.00 Braemar Driving Range ' Pull Carts Large Bucket $7.50 $7.75 Small Bucket $5.00 $5.25 Warm -Up Bucket $3.00 $3.00 BRAEMAR EXECUTIVE COURSE AND FRED RICHARDS COURSE GREENS FEES GOLF DOME 2011 2012 Adult non -patron $14.00 $14.50 Adult patron $11.00 $11.50 Junior $9.00 $9.00 Junior - 10 Round Card $70.00 $70.00 Golf Cars (everyone) $14.00 $14.00 Pull Carts $2.50 $3.00 Group Fees $16.00 $17.00 BRAEMAR EXECUTIVE COURSE AND FRED RICHARDS COURSE PATRON CARDS Adults Onl 18 and older $25.00 1 $25.00 GOLF DOME Large Bucket $7.50 $7.75 Senior Bucket $7.00 $7.25 Time Golf'/2 hour $10.50 $11.00 Hourly Field Rental $130.00 $135.00 EDINBOROUGH PARK "PLAYPARK" EDINBOROUGH PARK 2011 2011 "Pool & Track_"__ Daily Passes Pool & Track Daily Passes $6.00 residents & non-residents "Pool &Track" Season Passes Edina Individual $260.00 2012 $6.00 residents & non-residents** $260.00** Each Additional Member $90.00 $90.00** Non -Edina Individual $290.00 $290.00** Each Additional Member $100.00 $100.00** Locker Rental $0.25 $0.25 _ _ Adventure Package Peak Package Birthday Party Packages/2 Hours $130.00 $130.00** __$80.00 $80.00** BUILDING RENTALS - Non -Exclusive Rentals/Hr Great Hall Theater Grotto Adventure Peak $350.00 $350.00** - $250.00 $250.00** $200.00 $200.00** $300.00 $300.00** Pool (swim team only) Resident Season Pass $30.00 $30.00** _ Domestic Photo Shoot Hourly) - - 2011 2012 Commercial Photo Shoot �HourlyJ'� _ ». $85.00 2011 2012 Any Park Area Blocked Off $65.00** $250.00 $250.00** Any Park Area Blocked Off $200.00 $200.00** Grotto $110.00** $250.00 $250.00** Grotto $200.00 $200.00** Theatre $250.00 $250.00** Theatre $200.00 $200.00** Great Hall $350.00 $350.00** Great Hall $350.00 $350.00** EDINBOROUGH PARK "PLAYPARK" 2011 2012 Resident Playpark Daily Admission $6.00 $6.00** Non-resident $6.00 $6.00** Children Under 12 Months FREE FREE Adults Free w/ paid child Free w/ paid child Edinborough Association Members Daily Pass $6.00 $6.00** Pla park Punch Pass -10 Uses Resident $50.00 $50.00** Non-resident $50.00 $50.00** Resident Season Pass First Member $85.00 $85.00** Each Additional Member $65.00 $65.00** Non -Resident Season Pass First Member $110.00 $110.00** Each Additional Member $90.00 $90.00** '-' Total Facility Daily Admission Resident $10.00 $10.00** Non-resident $10.00 $10.00** **We will be charging sales tax (7.275%) to all of our fees, charges and purchases ARENA CENTENNIAL LAKES 2011 Rental Concession Items 2012 2011 2012 Weekend Rental - 6 Hour Period Paddle Boats $200.00 $5.00 Skate Rental Friday evening $995.00 $1,095.00 4 person boat 1/2 hr $8.00 $8.00 Saturday evening $995.00 $1,095.00 Winter sled per hr $7.00 $7.00 $160.00 $165.00 Ice Skate $5.00 $5.00 $105.00 Buildin Rentals Each additional member Cham ion Puttin $10.00 '/2 day - Salon M-TH $225.00 $250.00 9 hole $5.00 $5.00 Sunday -'/2 day Salon $350.00 $375.00 18 hole $8.00 $9.00 Amphitheater Rental $118.00 Lawn Games Amphitheater Rental $250.00 $275.00 Per Court $16.00/hr $16.00/hr mmercial Photo Shoot F $50.00/hr $50.00/hr ARENA 2011 2012 Hourly Rate (as of 9/11) Open skating (Youth and Adult) $190.00 $4.00 $200.00 $5.00 Skate Rental $2.00 $3.00 Skate Sharpening $4.00 $5.00 Season Tickets (set first week of September) Resident Family: First 2 members $110.00 $115.00 Each additional member $10.00 $10.00 Maximum (7 persons) $160.00 $165.00 Resident Individual -Non-Resident Family: First 2 members $100.00 $105.00 $125.00 $130.00 Each additional member $10.00 $10.00 Maximum (7 persons) $175.00 $180.00 Non -Resident Individual $110.00 $115.00 Classes Classes - 8 week sessions, 30 or 60 minutes* $118.00 $99.00/$185.00 *The old $118.00 fee was based on a 10 week session. Class sessions are only 8 weeks long due to more ice being used by the EHA and Figure Skating Club. M* PARK DEPARTMENT RENTALS 2011 1 2012 General Park Areas Resident Use/hour $48.00 T $48.00 Resident Use/day $137.00 $137.00 Commercial Use (i.e. TV)/hr $75.00 $75.00 Commercial use with $130.00 $130.00 light/hr Showmobile/day $700.00 $700.00 Van Valkenburg/Courtney Fields (Residents Only) Per field/day includes$160.00 L---- $160.00 building _ $42.00 Wooddale Park Rosland Park Pathway $42.00 Per Hour $55.00 $75.00 Per Day - $210.00 - $225.00 Arneson Acres Park/Terrace Room Only Residents $100.00 Per hour, first hour $65.00 $65.00 Each additional hour up to $40.00 $40.00 3 hours $27.00___ $120.00 Per day (4 hours or more) $185.00 $185.00 Arneson Acres Park/Gazebo Only Residents 1/2 day (6 hrs or less) $65.00 $65.00 Full day (over 6 hours) $100.00 $100.00 Arneson Acres Park/Terrace Room & Gazebo; Residents Per da 4 hours or more) $200.00 $200.00 Per hour, first hour $100.00 $100.00 Each add'I hour up to 3 hrs $40.00 $40.00 Picnic Shelter Rentals(full day) Chowen Park $42.00 1 _ $42.00 Sherwood Park $42.00 $42.00 Wooddale Park $42.00 $42.00 Rosland Park $150.00 $150.00 Braemar Park $42.00 $42.00 Park Shelter Buildings Rentals (full day) Cornelia School Park $100.00 $100.00 Todd Park $100.00 $100.00 Walnut Ridge Park $100.00 $100.00 Weber Park $100.00 $100.00 7 2011 1 2012 AthleticFields Residents Only Per field - per da $137.00 $137.00 Per field - per hour $48.00 $48.00 Per field - per hour $75.00 $75.00 w/liahts - Edina Athletic Associations Field user fee/participant $9.00 Cornelia School Park $11.00 Gymnasium user $9.00 Each additional hour up $11.00 fee/participant to 3 hours Picnic Shelter Rentals half -days Outdoor hockey rink user $9.00 $222.00 $11.00 fee/participant $26.00 Arneson Acres Park/Gazebo Only Non -Residents Utley Park Fire Ring Rental '/2 day (6 hrs or less) Fire Ring - per day r $26.00 $27.00___ Arneson Acres Park/Terrace Room Only Non -Residents Cornelia School Park Per hour, first hour $78.00 $78.00 Each additional hour up $48.00 $48.00 to 3 hours Picnic Shelter Rentals half -days Per day (4 hours or $222.00 $222.00 more Wooddale Park $26.00 $26.00 Arneson Acres Park/Gazebo Only Non -Residents '/2 day (6 hrs or less) $78.00 $78.00 Full day (over 6 hours) $120.00 $120.00 Arneson Acres Park/Terrace Room & Gazebo; Non -Residents Cornelia School Park ------ Per da (4 hours or more) 11 $240.00 $240.00 Per hour, first hour $120.00 $120.00 Each add'I hour up to 3 $48.00 $48.00 hours --...._._ Picnic Shelter Rentals half -days Chowen Park $26.00 $26.00 Sherwood Park $26.00 $26.00 Wooddale Park $26.00 $26.00 Park Shelter Buildin s Rentals (half -days Cornelia School Park $65.00 $65.00 Todd Park $65.00 $65.00 Walnut Rid e Park $65.00 $65.00 Weber Park $65.00 $65.00 EDINA SENIOR CENTER 2011 2012 Fees Golf League Membership Richards Golf Course $12.00 $12.00 55+ Softball League Membership (Van Valkenburg) $35.00 $40.00 Bowling League Membership $10.00 $10.00 Edina Senior Center Membership $17.00/$27.00 $17.00/$27.00 Greeting Cards $1.50 $1.50 Trips & Tours $2.50 $2.50 Defensive Driving $22.00 4 hr. class NA $22.00 4 hr. class NA Elder Learning Institute Classes $18.00 $18.00 Card Tournaments $1.00/person $1.00/person Social Card Groups $.25 per person per day $.25 per person per day Podiatrist $2.00/Patient $2.00/Patient Community Education $2.00/person per class per day $2.00/person per class per day Room Rental Fireside Room & Classrooms per hour - minimum 2 hours $42.90 $42.90 Fireside Room & Classrooms per da $150.20 $150.20 Gatherin /GRANDVIEW Room per hour - minimum 2 hrs. $53.60 $53.60 Gatherin /GRANDVIEW Room per da $203.80 $203.80 Wall Art Display Rental 15% of sale 15% of sale TelevisionNCR/DVD Equipment Rental $10.70 $10.70 Overhead Projector $5.40 $5.40 Portable Screen $5.40 $5.40 6 a w o 0 N N - - - ti � LO � 60 � Z z - (d (rj 6c. J N 69 69.69 69 L y T CL O N � L qJ p d N Z Y w 000 000 000 000 000 w000 st Cl) toLO < N Cy r - r - - 6a 6% Z Z ER H? 619. 9 6c> 6A64 6A 69 _ N O n L cN C C T O � � O d L In c c � p O O O O Y L U) T T W t0 69 64 69 69 fa � N � f0 N U) c 3 J M 7 7 L , L O l9 m N O 0 � Z� m Z Z O N C .N. O O O O O O to Q Q 64� o N Z Z w 6a (Al GPI, 6i? 64 In M a) c .y. 00 M M M M M N LO LO O N m L r r 64% 6c> 69 69 M64 -p W N 6ri 6 4 69 6A 6R Vf l 6i! r �� y Z Z Z Z Z 669 669 W. 6~9 0 EA EH 6�9 L 0 0 0 N C: - - — — O V) ) o_ C w N d 0 O 0 O 0 O 0 to O O M 6 O O M co Se W N N •-- - � �- 69 69 EA 64� ER r O 69 6a 6i! 6i! 6R EA 6f3 69 O O N to O c 0) N L O C NCA y r p O p (0 �, p N O O O O (D p In N E L O (rj 6A H964 Hi N M 00 000 69 69 69 64 (0 _O Z °' " w 0 � LO a� 0 m 0 a� 0 a� 0- LO � ��64� o ami - r' - N 6g 69 c c c r- 04 N a 0 c a) N . z 0) 0 N N Gf m ul o N m N - c fc0 C C c C Q. M t c Z Z c O C c c p Gh M rn a a Q cmo o 0 d N C14 N IF 9 C d N u7 n � n � n (0 �n EA Cl) 64 n 69 n t!9 LO V) 0 � V N o o to 1n w LO 000 � � � � 66a � (o n n m � N N 69 0 C Z r 64 O 64 Cl) M. n 69 n 69 O0 69 69 04 Ln n U) io N 64 69 69 fA p O p� O N Z N E m N E Q > C >, O E I- E ~ C': - N p1 N' Y C y H Y' ¢ w c m c U = f0m c cog a) CL E aa)i .. yE aci 0- 0 a z E Q C ami �i m z E E E :: Y c w N E E 5 7 U)�" 7 d w = 7 7 N Y co fn E v! >- Q CO (n Lo U � I Tennis Program - 2011 We have a variety of youth lessons ranging from Pee Wee beginners - Advanced Adult lessons are offered in the evening. A tennis camp and team tennis is also offered. There are two three week sessions. Class fees range from $36 - $50.Tennis camp is $99, Team Tennis is $100 . Revenue 1 $32,291.00 Expenses Staff T-shirts Tennis balls Total 1 $28,391.84 • TOTAL Iloss or gain: F3,889.16 s Skyhawks -2010 Mini Hawks -73 Particpants (three different weeks) Revenue $7,227.00 Expenses Fee to Sky Hawks 6,504.30 TOTAL $722.70 loss or gain: $722.70 Soccer -13 particpants- two sessions Revenue $637.00 Expenses Fee to Sky Hawks $573.00 Total: $63.70 loss or gain: $63.70 Cheerleading Camp-2010 24 Participants Revenue $50 each $1,200.00 Expenses High school team $960.00 TOTAL $240.00 loss or gain: $240.00 Safety Camp 2010 100 Particpants Revenue Expenses T shirts Pizza's -and hoggies Don Bania Animal Humane Society Playground leaders Photos -Jordan Breakfast Labes Cups Cooler Tents Total $3,200.00 $786.50 $432.52 $500.00 $50.00 $723.52 $289.65 $35.00 $50.00 $6.96 $74.96 $193.07 $3,142.18 TOTAL $57.82 loss or gain: $57.82 Adaptive Subsidy Levels for 2010 Super Sundays is a quarterly social program, meets roughly 10 times/year $1,300 estimated year Super Sundays -Fall Rosland Park- 14 participants Revenue $98.00 Expenses snack $16.55 Staff $145.89 tie dye $41.31 $203.75 loss or gain: $105.75 Subsidy: 7.5% Super Sundays- Fall Golf Zone - 10 participants Revenue $160.00 Expenses Bus $136.50 Staff $118.14 Golf Zone $50.00 $304.64 loss or gain: $144.64 Subsidy: 14% Super Sundays - Fall Edinborough Park -14 participants Revenue $154.00 Expenses Park Fee $50.00 Staff $121.75 Pizza/pop $62.46 $234.21 loss or gain: $80.21 Subsidy: 5% Super Sundays -Fall Stages Theate r-11 participants Revenue $264.00 Expenses Tickets $157.00 Staff $118.14 Bus $129.25 loss or gain: $140.39 $404.39 Subsidy: 12% Fall Bowling Club -13 participants Revenue $1,235.00 Expenses t -shirts $170.00 Staff $1,330.00 * 2 additional Staff needed due to 1:1 support accomodations Fees $514.84 $2,014.84 loss or gain: $779.84 Subsidy: 59 % *1:1 supports Presents for the Holidays -14 participants Revenue 1 $700.00 Expenses Staff $3,051.00 Fees $300.00 party $75.00 $3,426.00 loss or gain: $59.00 Subsidy: none Water Aerobics- 44 participants Revenue 1 $1,540.0 Expenses Staff $998.64 $998.64 loss or gain: $541.36 Subsidy: none Theater Camp- 20 participants Revenue $3,100.00 Expenses Staff $2,359.00 Supplies $231.57 $2,590.57 1 loss or gain: $509.43 Subsidy: none Expenses supplies $200.00 Staff $594.96 $794.96 loss or gain: $94.96 Subsidy: 6% Winter Golf -13 participants Revenue $780.00 Expenses Staff $700.00 Supplies $80.00 $780.00 loss or gain: $0.00 Subsidy: none Spring Basketball -22 participants Revenue $1,320.00 Expenses Staff $644.00 Gym $108.00 T-shirts $250.00 $1,002.00 loss or gain: $320.00 Subsidy: none Spring Golf- 41 participants Revenue 1 $3,485.00 Expenses Staff $3,051.00 Fees $300.00 party $75.00 $3,426.00 loss or gain: $59.00 Subsidy: none Water Aerobics- 44 participants Revenue 1 $1,540.0 Expenses Staff $998.64 $998.64 loss or gain: $541.36 Subsidy: none Theater Camp- 20 participants Revenue $3,100.00 Expenses Staff $2,359.00 Supplies $231.57 $2,590.57 1 loss or gain: $509.43 Subsidy: none Lawn Games Galore -11 participants Revenue $440.00 Expenses Staff $380.00 Supplies $40.00 $420.00 loss or gain: $20.00 Subsidy: none Other programs: Contracted service with REACH and Once Upon a Star Parties are 80/20 split. Summer Programs 2010 Challengers -38 participants Reg. Revenue $3,496.00 Trip Rev. $593.00 $4,089.00 Expenses Staff $1,046.00 Supplies $67.40 trip fees $491.00 Bus $334.00 Split in 1/2 with Travelin Teens $1,938.40 loss or gain: $1,557.60 Subsidy: none Travelin Teens - 40 PARTICIPANTS Reg. Revenue $3,680.00 Trip Rev. $997.25 $4,677.25 Expenses Staff $587.00 trip fees $1,011.00 Bus $1,126.25 Split in 1/2 with Travelin Teens $2,724.25 loss or gain: $888.35 Subsidy: none Fab 4 & 5 - 100 PARTICIPANTS Reg. Revenue $7,700.00 $7,700.00 Expenses Staff $2,177.50 Supplies $278.00 $2,455.50 loss or gain: $5,245.00 Subsidy: none Super 6 & 7 - 43 PARTICIPANTS Reg. Revenue $2,150.0 $ 2,150.00 Expenses Staff $1,280.37 $1,280.37 loss or gain: $869.63 Subsidy: none Highlands- 30 PARTICIPANTS Reg. Revenue $1,710.00 $1,710.00 Expenses Staff $731.64 Supplies $178.90 $910.54 loss or gain: $799.46 Subsidy: none Playgrounds- 594 PARTICIPANTS Reg. Revenue $20,505.00 Expenses Staff $36,588.87 Supplies $11,173.23 $47,762.10 Floss or gain: $27,257.00 Subsidy: 45% Fishing Clincs - 2011 6/13/2011 Clinic Revenue 15 kids at $10 per child $150.00 No Expenses loss or gain: $150.00 8/15/2011 Clinic Revenue 24 kids at $10 per child $240.00 No Expenses loss or gain: $240.00 6 teams Revenue $125 each $750.00 Expenses Kickballs $50.00 T shirts $100.00 Field Use $600.00 TOTAL $750.00 Adult Kickball 2010 loss or gain: $0.00 Adult Softball 2010 53 teams Revenue 1$26,665.00 Softballs $1,869.18 TOTAL $20,870 loss or gain: $5,705.00 Expenses Umpires $12,000.00 Field Use $5,300.00 Trophies $350.00 MRPA $901 Shirts $450.00 Softballs $1,869.18 TOTAL $20,870 loss or gain: $5,705.00 Adult Volleyball 2010 6 teams Revenue $345. each $2,070.00 Expenses Umpires $1,430.00 Gym Use $468.00 Trophy/shi $85.00 MRPA $102 TOTAL $2,085 loss or gain: ($15.00) Small Wonders 31 kids Revenue 1 $2,077.00 Expenses Staff $585.00 3 rivers $600.00 Supplies $250.00 TOTAL $1,435 TOTAL loss or gain: $642 -1 2011 EDINA PARK AND RECREATION DEPARTMENT ADULT BASKETBALL INCOME/EXPENSE REPORT INCOME TEAM ENTRY FEE 12 TEAMS X $500.00 $6,000.00 EXPENSES OFFICIALS 71 GAMES X $60.00/GAME $4,260.00 MRPA REGISTRATION FEE 12 TEAMS X $17.00/TEAM 204.00 GYM TIME 71 HOURS X $11.00/HOUR 781.00 PLAYOFF T-SHIRTS 12 POLO SHIRTS X $22.00/SHIRT 264.00 BASKETBALL SCOREBOOKS 4 SCOREBOOKS X $6.00/BOOK 24.00 BASKETBALLS 2 BASKETBALLS X $40.00 80.00 TOTAL EXPENSES $5,613.00 2011 TOTAL REVENUES $6,000.00 LESS 2011 TOTAL EXPENSES $5,613.00 2011 PROFIT (LOSS) 387.00 2010 EDINA PARK AND RECREATION DEPARTMENT CO-REC BROOMBALL INCOME/EXPENSE REPORT INCOME TEAM ENTRY FEE EXPENSES OFFICIALS PLAYOFF SHIRTS FACILITY USE FEE TOTAL EXPENSES 2010 TOTAL REVENUES LESS 2010 TOTAL EXPENSES 2010 PROFIT (LOSS) 4 TEAMS X $300.00/TEAM $1,200.00 15 GAMES X $38.50/GAME 577.50 16 SHIRTS X $12.00/EACH 192.00 4 TEAMS X $100.00 400.00 $1,169.50 $1,200.00 $1,169.50 $30.50 2011 EDINA PARK AND RECREATION DEPARTMENT 4 -MAN HOCKEY INCOME/EXPENSE REPORT INCOME TEAM ENTRY FEE EXPENSES INDOOR ICE PLAYOFF SHIRTS FACILITY USE FEE TOTAL EXPENSES 2011 TOTAL REVENUES LESS 2011 TOTAL EXPENSES 2011 PROFIT (LOSS) 18TEAMS X $250.00 $4,500.00 2 HOURS X $198.46/HOUR 396.92 26 SHIRTS X $36.00/SHIRT 936.00 18 TEAMS X $100.00/TEAM 1,800.00 $3,132.92 $4,500.00 $3,132.92 $1,367.08 STAR TRIBUNE a With war memorials rising all over the area in a sour economy, cities scramble to raise money before the pool dries up. Area cities miss few chances to honor By MARY JANE SMETANKA smetan@startribune.com TUESDAY, OCTOBER 11, 2011 purred by patriotism nurtured in long conflicts in Iraq and Afghanistan and the inevitable passing of the World War 11 generation, veterans memorials are being built all over the metro area, even as cities and resi- dents are strapped for cash. Eden Prairie and Eagan have finished their memorials. Edina is planning one, and Cottage Grove, Rosemount, Woodbury and Oakdale are working to complete or pay for veterans projects. Richfield just put its memorial on the fast track, worried that other memorials could dry up do- nations. Supporters of the memorials say the impe- tus usually came from residents who wanted to acknowledge military service as they watched family, friends and neighbors go off to fight in Iraq and Afghanistan. "It's hitting home that there's a lot of sacrifices being made," said Dan Schultz, Rosemount parks and recreation director. "These are people you see at church, in the grocery store.... We want to support the resi- dents who are military folks." For four years, Richfield has been plugging away at building a veterans memorial, spend- ing money on the project as donations came Memorials continues on A6 ► Citi es vying for funds to finish memorials A MEMORIALS FROM Al in to avoid debt. But last week, the City Council hurried the project along, voting to spend $290,000 to finish it. "A number of other cities are doing memorials and gain- ing steam," city manager Steve Devich told the council, urging them to approve the funding. The monument in Richfield, which is meant to be the cen- terpiece of the city's Veterans Memorial Park, had been re- lying on donations and pay- ments of $400 to engrave a vet- eran's name on the site's gran- ite slabs. Devich said with so many other memorials in the works, it would be difficult to compete for donations without a more complete monument to show donors. "I thought ours was at least as nice or nicer than those," he told the council. "But at the rate Ne were going, it's very hard to envision the entire monument if we wait to get all the engrav- ings done." In Eagan, it was simply the right time for a memorial, said volunteer Margo Danner, who worked on a $150,000 memo- rial in that city's Central Park that pays tribute to veterans, city police and firefighters. "It was the one piece of our city that we didn't have." But paying for memorials isn't easy during a recession. Rosemount volunteers are still raising money for a part- ly finished Veterans Memorial Walk. A Woodbury group that built a $400,000 memorial still owes the city about $200,000 from a 2008 loan. In Oakdale, a group wanted to raise $99,000 for a memorial at City Hall, but fundraising has lagged and or- ganizers said last month that next year they will ask the state VETERANS MEMORIALS UNDERWAY IN THE TWIN CITIES • Richfield's Honoring All Veterans Memorial, in Veterans Memorial Park. • Edina is planning a memorial in Utley Park. • Cottage Grove is including a memorial near its new Public Safety/City Hall building. • Eagan's Tribute and Memorial Plaza salutes police, fire- fighters and veterans in Central Park • Rosemount's Central Park includes Veterans Memorial Walk. • Woodbury City Hail has a Veterans Memorial with a plaza and flags nearby. • Oakdale is planning a Veterans Memorial next to City Hall. for $50,000 for the project. Mike Ash, former state his- torian for the American Le- gion, said even the World War II memorial in Washington, D.C., took years to raise the money it needed. Passion for funding memorials ebbs and flows with events, he said. "It's not that people don't give," he said. "Money comes in for awhile and then it slows to a crawl.... They cost so darn much money." `No fun in fundraising' Eagan's project was award- ed $100,000 in state bonding money a few years ago, but the Eagan American Legion and the Eagan Lioness Club had to raise $50,000 to finish the memorial with three bronze statues, flags and a couple of benches. Donors were rec- ognized with engraved pav- er stones. The scramble for money is almost over, Danner said with a sigh. "There's no fun in fundraising;" she said. "With the economy the way it is, it's tough going out there. We sent a lot of letters and mailings out to businesses and individuals and worked with a lot of people. "We're looking for maybe another $1,000 to finish off, and then we're done." Rosemount's memorial walk has been built in phas- es as money came in, Schultz said. The project, which began in 2009 and received no city funding, turned part of a park trail into a memorial, lining it with pavers engraved with vet- erans' names. There are signs and flags for each branch of the military, and volunteers are raising money to add a seating area. Schultz said the project has strong support, but peo- ple are hurting financially and the competition from different charities for donations makes fundraising difficult. Pulltab operations that once gave six - figure amounts to groups each year give considerably less these days, he said. In Edina, the city capped its financial support for a memo- rial in Utley Park at $30,000. The project will not cost more than $400,000. Schematics call for a plaza flanked by flags and, at one end, a bronze eagle with spread wings clutching a wreath of peace. A marker will bear the names of 32 former city residents who were killed in action. "The only names [on site] will be of those who made the ultimate sacrifice," said John Keprios, city parks and recre- ation director. The names of significant do- nors may be marked on bench- es on the site, but donors will not be able to pay to have their name or the name of a veteran engraved on a paver or mark- er. Keprios said he's confident Edina's volunteer committee can raise the funds without that incentive. "I'm optimistic," he said. "These gentlemen are pas- sionate." Richfield's memorial fea- tures a bronze statue of Chuck Lindberg, a resident who helped raise the U.S. flag on Iwo Jima in World War II. Five black granite tablets bear the names of 555 veterans, in- cluding people who just en- rolled in the service and a sol- ider who served in the Revolu- tionary War. Next spring, six 15 -foot columns saluting each branch of the military will be added, the statue's pedestal will be finished with granite veneer and story boards about the memorial and Iwo Jima will be added. Forty to 50 percent of the en- graved names on the site are of veterans from outside the city, said Jim Topitzhofer, city parks and recreation director. With a sidewalk leading through the park to an American Legion post and Fort Snelling Nation- al Cemetery a short drive away, city leaders consider the mon- ument a tourist attraction. Topitzhofer believes the city loan, which came from a fund created when the city was paid for the loss of its golf course to airport expansion, will be paid back within six to eight years. "The joy of it is that the monument will be completed now," he said. �> >Z D H 7z w M � Z I W � C n O Z n m m p 0 I � pl \ \ \ IIII I Ii I v� '6�) go Cn 1q, 11 ` \ ) Z o 1 `\ `�\� ♦ `� OD ! o o n m =0.30' 40.7 8 6 0*9 // \ 1 o `\ \• ` \• co \ W C,ICEO�r Crl W 0 1 `♦ � w � 964 g�2 98010 ' \ I W B y ,8 9 �-- ZL6 to 9L6m m ip m 896 — f ----------------------- 972 �— n, 9 L f oNo Og6 _ � �o CID °CA 086 86,10 J °D 00 ID y w 41- ca Van Valkenbur Park City of Edina, Minnesota Ilk � R SND USE PLA/ AND DffiGN B ,;U•� E �R ry BASE SHEET I ,&.ASSOCIAT inn LTD ;I 7901 Ohms Iane Suite 500 Minneapolis. HN 55199 �� Tel (812) 892-0475 Fa: 812) 832-9512