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AGENDA
Work Session Meeting of the Edina Park Board
Monday, August 9, 2010, 6:00 P.M.
Community Room
Upstairs Edina City Hall
4801 West 50'" Street
PARK BOARD WORK SESSION PROCEDURES
*As a matter of practice, Work Sessions are not video-taped; however, the meeting is audio taped
for the purpose of generating accurate Minutes of the meeting.
*Work Sessions typically do not have a Public Comment item on the Agenda; however, public
comment is at the discretion of the Chairman.
*Formal action is typically not taken at Work Sessions; however, that is at the discretion of the
Chairman.
•In order to maintain a comfortable environment for all those in attendance, the use of signs,
clapping, cheering or booing or any other form of verbal or nonverbal communication is not
allowed.
PARK BOARD WORK SESSION AGENDA
Donations/Memorials Policy
II. Naming Parks and Facilities Policy
III. Park Board Comment
IV. Adjournment
The City of Edina wants all residents to be comfortable being part of the public process. If you
need assistance in the way of hearing amplification, an interpreter, large print documents or
something else, please call 952-927-8861 72 hours in advance of the meeting.
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To: Edina Park Board
From: John Keprios, Director
Edina Park and Recreation Department
Date: August 5, 2010
Re: MONDAY, AUGUST 9, 2010, PARK BOARD WORK SESSION STAFF REPORT.
Enclosed you should find the following items:
1. Tuesday, July 13, 2010, Park Board Minutes.
2. Monday, August 9, 2010, Park Board Work Session Agenda.
3. Donations/Memorials Policy.
4. City of Eagan Donor and Naming Policy.
5. Eden Prairie Donation Policy.
6. Section of the National Park Service Donations Policy.
7. New Hope's Naming of Parks and Facilities Policy.
8. Sister Kenny Foundation Publication (Park Board Member Daniel Peterson asked to
have this publication included in the packet).
The following is my Staff Report concerning each item on the Work Session Agenda.
PARK BOARD WORK SESSION MEETING IN THE
COMMUNITY ROOM
UPSTAIRS EDINA CITY HALL
4801 WEST SO STREET
This Park Board Work Session is scheduled for Monday, August 9, 2010, at 6:00 p.m. in the
Community Room upstairs at Edina City Hall. If you are unable to attend, please call either
Office Coordinator, Janet Canton, at 952-826-0435 or me at 952-826-0430.
Donations/Memorials Policy
Enclosed is the current Donations/Memorials Policy that has been in place
since June 20, 2000 by action of the City Council. To provide the Park
Board with more background information on the subject, below I have
attached exerts of Minutes when the policy was debated.
The following is taken from the Minutes of the April 11, 2000 Park Board
meeting.
Donations/Memorials Policy - Mr. Keprios indicated that what this issue comes down to
is plaques in the parks. The question becomes do you or don't you want plaques in the
park system. Once they are in the ground or on a structure they are expected by the
® donor to be in place forever. He noted that today he took 11 photos of plaques at
Wooddale Park alone. He commented that these are not all necessarily negative things
but when there gets to be too many in a park system it starts to become a negative
experience for park users and that's what the donations/memorial policy is all about.
He stated that we don't want to discourage donations, but he would like for everyone to
look over his proposal and think about it for next month's meeting. He noted that he
has come up with ways to recognize donations, some of them on a more permanent
basis and some of them not. Mr. Klus asked the Park Board members to bring their
thoughts to next month's meeting so that a vote can be made and this item can get off
of square one.
Ms. Presthus asked if there is anyone right now waiting to which Mr. Keprios replied
there are some people waiting. He pointed out that there are definitely some people
who will not donate if they don't receive a plaque in the park. Therefore, he feels we
need to ask are those who are donating doing so to get a name on a plaque or are they
truly doing it to improve the quality of their parks.
The following is taken from the May 2000 Park Board Minutes.
DONATIONS/MEMORIALS POLICY
Mr. Keprios gave a presentation showing the different plaques, that are currently at
Wooddale Park. He indicated that because of the current policy there are park users
who are complaining that their parks are starting to look like cemeteries. He noted that
the question is how long do we keep these permanent plaques in the ground and whose
expense is it when they are worn out, broken or vandalized. He then asked how do we
determine how many plaques are appropriate for a park. What dollar amount donation
is worthy of a permanent marker in a park. He noted that currently any dollar amount is
okay as long as we receive a bench or something the park can use.
Mr. Keprios pointed out that some of the drawbacks with the proposed policy are that
there is clearly going to be a loss of potential future donations. People won't donate in
some cases because it's more important to them to have recognition than it is to
improve the park. He stated that some people may say the proposed policy caters to
the wealthy. Mr. Keprios commented that it's also going to be difficult to remove
whatever plaques we currently have in the ground.
Mr. Keprios explained that some of the positive things with the proposed policy are that
it's going to reduce the number of future plaques. It's also going to give some
temporary and permanent recognition to those who donate as well as serve the needs
and interests of the future park users. We need to look at what is in the best interest of
the park user and the community at large.
Mr. Keprios indicated that in the policy he is proposing there are different categories at
which people would get recognized, all the way down to $300.00. However, if someone
wants a permanent plaque it would cost a minimum of $5,000. Mr. Keprios pointed out
that he recognizes that this is a very sensitive issue. Again, he noted that he feels the
permanent plaque issue is getting out of control and he is open to any suggestions from
the Park Board.
Mr. Fredlund noted that he agrees, when he walks around some of the parks they do
look a little bit like a memorial garden in some places. Mr. Housh asked if there have
been a lot of donations of a significant dollar amount such as $5,000 to $20,000. Mr.
Keprios responded that typically those types of donations are not as common. The park
benches and drinking fountains are a lot more common. Mr. Fredlund asked how much
does a park bench cost to which Mr. Keprios responded approximately $300.00 for
everything. Mr. Keprios pointed out that the City of Minneapolis has had a policy in
place for the past several years indicating that no plaques are allowed for donations
under $5,000.
Mr. White stated that some of the other problems are that the plaques are wearing
down and the benches are falling apart, therefore, what do we do about that. Mr.
Keprios replied that he is dealing with those on a case by case basis.
Mr. Fredlund asked if it would better if it didn't say "In Memory Of" along with dates of
birth and death, but to just put the name. Mr. Keprios said that is the Park Board's call.
Mr. White noted that sometimes it's nice to hear a story behind a certain plaque. Mr.
Keprios stated that he is a proponent of preserving and promoting history but to dwell
on the grief process and put it in our parks is where he has a problem. Mr. Mooty
pointed out that the way the proposed policy is written is the Park and Recreation
Director has the discretion of reviewing what's being written on the plaques and use
their judgment as to what is appropriate and where to place it, etc. Mr. White noted
that if someone is donating $10,000 and have indicated what they want, the Park Board
should probably give the final approval. Mr. Keprios responded that he would be very
happy with that process. Mr. Keprios noted that the majority of donations are $300.00
or smaller. Mr. Housh suggested the donation for a plaque start at $10,000 and that
way it would come up once every so many years. Ms. Presthus stated that we may lose
a lot of $300.00 park benches that way to which Mr. Keprios replied yes, but the truth is
we don't really need that many more benches.
Chuck Mooty MOVED THAT WE ACCEPT STAFF'S PROPOSAL. Linda Presthus SECONDED
THE MOTION. MOTION CARRIED UNANIMOUSLY.
The following is taken from the June 20, 2000 City Council meeting
Minutes.
MEMORIALS AND DONATIONS POLICY ADOPTED BY EDINA PARK BOARD Director
Keprios presented the Memorials and Donations Policy adopted in May by the Edina
Park Board. The policy addresses the appropriateness of giving permanent recognition
within a park for donations. The Park and Recreation Department has always
encouraged and welcomed donations from civic groups, organizations, individuals,
businesses or churches for a variety of community programs, projects, events,
equipment, park amenities and land. Giving appropriate recognition to the donor(s) has
been and always will be an important factor when accepting donations. Mr. Keprios
explained the policy as follows:
DONATIONS/MEMORIALS POLICY
Donations (and/or memorials) shall be recognized in a manner based on the amount or
dollar value of the donation. In other words, all donations greater than $300 but less
than $5,000 that are accepted by the City of Edina shall be recognized by:
1. Displaying donation, name of donor, name or names of those given in memory
of (if applicable) on the City's web site for one calendar year (January 1 -
December 31).
1. Displaying donation, name of donor, name or names of those given in memory
of (if applicable) in the City's About Town publication once during the calendar
year (the first edition of each year).
2. Sending a letter of appreciation from the Mayor to the donor(s) for their
contribution.
3. Keeping a permanent record of the contribution in the archives of the Edina
Historical Society.
Donations of $5,000-$24,999 shall be recognized by:
1. Displaying donation, name of donor, name or names of those given in memory
of (if applicable) on the City's web site for one calendar year (January 1 -
December 31).
2. Displaying donation, name of donor, name or names of those given in memory
of (if applicable) in the City's About Town publication once during the calendar
year (the first edition of each year).
3. Sending a letter of appreciation from the Mayor to the donor(s) for their
contribution.
4. Keeping a permanent record of the contribution in the archives of the Edina
Historical Society.
5. Permanently displaying the name(s) of donor(s) on "CONTRIBUTIONS TO THE
EDINA PARK SYSTEM" board under the bronze category.
6. Upon request, displaying a permanent bronze casting of the name of the donor
and accompanying language at a location approved by the Park and Recreation
Director.
Donations of $25,000 or more shall be recognized by:
1. Displaying donation, name of donor, name or names of those given in memory
of (if applicable) on the City's web site for one calendar year (January 1 -
December 31).
1. Displaying donation, name of donor, name or names of those given in memory
of (if applicable) in the City's About Town publication once during the calendar
year (the first edition of each year).
2. Sending a letter of appreciation from the Mayor to the donor(s) for their
contribution.
3. Keeping a permanent record of the contribution in the archives of the Edina
Historical Society.
4. Permanently displaying the name(s) of donor(s) on "CONTRIBUTIONS TO THE
EDINA PARK SYSTEM" board under the appropriate category, Silver, Gold or
Platinum.
5. Upon request, displaying a permanent bronze casting of the name of the donor
and accompanying language at a location approved by the Park and Recreation
Director.
The permanent display board that gives recognition to those who have made significant
contributions to the park system would have the following categories:
CONTRIBUTIONS TO THE EDINA PARK SYSTEM
PLATINUM $100,000 or more
GOLD $50,000 - $99,000
SILVER $25,000 - $49,999
BRONZE $5,000 - $24,999
•
Those who have contributed less than $5,000 at one time would not be placed on this
permanently and publicly displayed board. Those who have collectively contributed
more than $5,000 over a period of time (but never $5,000 or more at any one time)
would still not be placed on the board. The permanent display board shall be placed in
the Council Chambers or its adjacent hallway.
Member Kelly made a motion to adopt the Memorials and Donations Policy as
presented. Member Hovland seconded the motion.
Ayes: Faust, Hovland, Johnson, Kelly, Maetzold
Motion carried.
For a number of reasons, the permanent display board never became a
reality. There was not a good location to place one at the old City Hall
building and the issue has not been addressed since the move to the new City
Hall building. Otherwise, the current Memorials and Donations Policy is
followed as previously recommended by Park Board and directed by City
Council.
IL Naming Parks and Facilities Policy
As I mentioned at the July Park Board meeting, there currently is no policy
in place that deals with naming of parks and/or facilities. Previous City
Councils have chosen to address naming of parks and facilities on a case by
case basis without relying on any predetermined criteria. The past protocol
has been strictly political in nature and like all park related issues the City
Council makes the final decision.
As you will notice from the attachments, there are numerous parks and
facilities named after a variety of people, many of whom are still alive today.
Parks and facilities have been named after former City Council members,
Park Board members, City Managers, Park & Recreation Directors, City
Clerk, City Attorney, Finance Director, former land owner, Golf Course Pro
and Manager, deceased husband of a Park Board member, Edina resident
soldier killed in action and a Planning Commission Chairman.
If the Park Board is interested in recommending a formal policy for naming
parks and facilities, my recommendation would be to consider a policy that
does not allow parks or facilities to be named after anyone until they have
been deceased for a period of time. In my view, it would also be a good
practice to not name real estate property (parks) after people but instead
name facilities. I suggest that approach mainly because all facilities have a
life expectancy and will someday be torn down and rebuilt if needed. Then
the facility could be re -named. Once a park is named after a person, it
becomes politically challenging to ever change that name. In 150 years, no
one will likely have any connection to or knowledge of the person whom
which a park was named after. Another option would be to establish a
policy that has all parks named after people have a sunset period of time that
will be decided to change the name.
In the end, it is the Park Board and City Council's duty to recommend
whether or not to name parks and facilities after specific people. It is
inappropriate for staff to make recommendations as to who is most worthy
of that recognition.
III. Park Board Comment
This is the opportunity for Park Board members to provide comments or
suggestions on park and recreation related matters not on the regular agenda.
IV. Adjournment
• Minutes of the
Edina Park Board
July 13, 2010
Edina City Hall, Council Chambers
MEMBERS PRESENT: Jennifer Kenney, Todd Fronek, Dan Peterson, Rob Presthus, Randy
Meyer, Joseph Hulbert, Keeya Steel, Ben Pobuda, Ellen Jones, Louise Segreto
MEMBERS ABSENT: Bill Lough
STAFF PRESENT: John Keprios, Ed MacHolda, Janet Canton, Doug Bauman
I. APPROVAL OF THE APRIL 13, 2010 PARK BOARD MINUTES
Todd Fronek MOVED TO APPROVE THE APRIL 13, 2010 PARK BOARD
MINUTES. Dan Peterson SECONDED THE MOTION. MINUTES APPROVED.
II. NEW BUSINESS
A. EHS Hocks Alumni Proposal - Casey Hankinson, former Edina Hockey player,
presented an idea to the Park Board regarding Braemar Arena. He explained to the
Park Board that there's an alumni component of Edina Hockey which started the
"Willard Ikola" golf tournament approximately four years ago. He stated that they
have been raising money to update Braemar Arena. In addition, they have also given
approximately $10,000 to the "Willard Ikola Scholarship Fund" which goes to players
on the Edina Varsity Hockey teams. Mr. Hankinson pointed out that they would like
to update the tribute to the champions of Edina Hockey at Braemar Arena. Their
proposal is to have a nice mural with some images of Coach Ikola, old hockey jerseys,
etc., and give it a new updated life. He added that they would also be honoring
Edina's ten state championship teams. He explained that their thought is to have it
located in the west arena as you walk in.
Mr. Hankinson pointed out that everything would be privately funded and that they
would probably be doing it in phases with Phase I being the mural and images. He
noted that phase II could possibly be the component with Coach Ikola as well as
updating some of the pictures at Braemar Arena.
Mr. Fronek stated that he thinks it's a great idea and thanked the EHS Alumni for
putting this together. He commented that it's not only a great tribute to Coach Ikola
but to the rest of the teams and thanked them on behalf of the Park Board for putting
the time into this project.
Mr. Keprios asked Mr. Meyer if this has been brought to the School Board to look at.
Mr. Meyer replied that there wasn't a formal vote on it but that there was some brief
discussion and support by consensus on behalf of the School Board for the concept.
• Mr. Keprios informed the Park Board that Doug Bauman, Arena Manager, did bring
the concept to the Braemar City of Lakes Figure Skating Club as well as the Edina
Hockey Association and both organizations support the concept.
Todd Fronek MOVED TO ACCEPT THE PROPOSAL FROM THE EHS HOCKEY
ALUMNI ASSOCIATION. Ellen Jones SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY.
B. Veteran's Memorial Committee — Mr. Keprios informed the Park Board that there are
now 11 members willing to serve on the official Veteran's Memorial Committee. He
indicated that they recently had their "organizational meeting" where they basically
gave their visions and views of where they are headed as well as find out what
everyone's level of support and commitment is. He noted that they were very pleased
with the meeting. Mr. Keprios indicated that what he is looking for from the Park
Board is the approval of the concept to move forward with this official committee so
they can begin to deliberate on the proper site, location, design, etc.
Rob Presthus MOVED THAT THE PARK BOARD SUPPORT STAFF
RECOMMENDATION TO CONTINUE TO MOVE FORWARD WITH THE
VETERANS MEMORIAL CONCEPT BY APPROVING THE FORMAL
COMMITTEE OF ELEVEN VOLUNTEERS AS PRESENTED. Todd Fronek
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
• C. Community Advisory Team Report — Ms. Jones informed the Park Board that on June
18th representatives from the Community Advisory Team presented their findings to
the Edina City Council, no formal actions were requested or made. She noted that on
June 29th the Community Advisory Team met again to discuss what their next step
should be which it was agreed to create a final written report that would be presented
to the City Council. It was also decided that they would seek approval from the City
Council to apply to the Metropolitan Council for a Livable Community Grant. Ms.
Jones pointed out that if they are awarded the grant it would cover expenses associated
with developing a technical plan for this small area. That grant would cover planning
issues related to transportation, land use, utilities infrastructure, financing and market
analysis. She stated that on July 6th the City Council granted permission to apply for
this grant and added that the grants are awarded in the fall. She commented that the
Community Advisory Team is planning a meeting again soon to review the final report
and that she thinks they are wrapping up.
D. Park Board Liaison to the BETF — Mr. Hulbert informed the Park Board that the Bike
Edina Task Force is looking for a liaison from the Park Board. Ms. Jones stated that
she would be willing to do it.
III. UPDATES FROM STAFF
A. Nine Mile Creek Rejzional Trail - Mr. Keprios informed the Park Board that Three
Rivers Park District has completed their second of two Environmental Assessment.
Worksheet (EAW) open houses. The purpose of the open houses was to educate the
• public about the findings of the EAW as well as a lot of statistics. He noted that he
thought the open houses went very well and there were a lot of good comments and a
lot of feedback. Mr. Keprios indicated that there was a 30 day comment period for
the EAW which ends tomorrow. He explained that the next step is everything goes to
the Three Rivers Board of Commissioners to look at all of the input from the
community. At that time they will either accept or not accept the EAW and will then
make a determination to see if they will need to conduct any further environmental
impact studies.
Mr. Fronek stated that in looking at some of the emails, a lot of them suggested that
Route 5F was added late to the game and felt there may be some funny business
going on regarding how the route was established. He indicated that in regards to
financing it's clear it's going to be very, very expensive but it was his understanding
that Three Rivers had the financing somewhat developed and taken care of. He asked
Mr. Keprios to comment on those two items.
Mr. Keprios replied that Three Rivers Park District staff proposed alternate Route 5F
late in the process. He noted that Three Rivers Park District staff felt that alternate
route 5F was bound to happen eventually based on the data they received from the
results of the EAW. Mr. Keprios explained that he felt it was bad timing when Three
Rivers Park District staff presented it at the last Community Assessment team
meeting. He noted that the volunteers were understandably upset because they were
told at the start that they would not be entertaining any alternate routes through the
process. Mr. Keprios commented that they may have to look at some other alternates
if some turn out to be not feasible due to social, economic and/or environmental
reasons or other reasons. He commented that it is possible that some segments might
fall off the map and they will have to look at another route.
Mr. Keprios explained as far as the financing is concerned it is very expensive and he
thinks part of the 5F was a way to try to find a way to reduce some of the expenses.
He indicated that as far as where the money comes from there is some very good
detailed information available on the Questions and Answers section on the Three
Rivers Park website. He pointed out that the majority of funding to build the large
bridges over the Crosstown Highway and Highway 100 will come from federal
dollars through federal grants. Other funding will include bonding and the Three
Rivers Park District's CIP which are tax dollars from all of Hennepin County and not
just Edina. He noted that it's not a special assessment but it's essentially taxation
through all of Hennepin County which they draw their revenue from. In addition, a
lot will be Minnesota State dollars. Mr. Keprios commented that it will likely take 10
to 15 years to get it all done.
B. Centennial Lakes Farmer's Market - Mr. Keprios informed the Park Board that the
Farmer's Market has been successful beyond what they expected. He noted that the
first day several of the vendors sold out of their products so many of them doubled up
for this past Thursday and they still ran out. Mr. Keprios indicated that a lot of
people are showing up early to be assured the product will be available. Therefore,
they are very strict with their vendors to not sell anything until 3:00 pm because they
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don't want people showing up at 2:00 pm and waiting in line for an hour. He
commented they have had very few problems and for the most part everything has
been very, very positive.
IV. PARK BOARD COMMENTS
A. Memorial Policies - Ms. Jones asked Mr. Keprios if there is a policy on memorials.
Mr. Keprios replied there is a Donations Policy which was approved by the Park
Board and City Council about a decade ago. He explained that permanent plaques are
no longer allowed in the park system unless the donation is equal to or greater than
$5,000 either singularly or collectively in a group. Mr. Keprios stated that as far as
naming things and memorials there really is no policy that addresses that specifically.
Mr. Hulbert indicated that with the different requests they've had this year for the
Flying Disc Championship and the May Term Project as well as a couple of requests
for memorials, maybe now would be a good time for the Park Board to have a
separate work session to talk about the policy and whether or not they may want to
create a new policy.
Mr. Keprios replied that he thinks it would be time well spent if the topic was more
naming of facilities or parks because there already is a policy in place for donations.
He noted that the last time this came to the Park Board and ultimately the City
Council the resolve that the City Council had at the time was that they would prefer to
deal with them on a case by case basis. Mr. Keprios commented that there are
policies out there in communities that are all over the map with all different types of
stipulations. He stated that he would be happy to have a work session but would need
a little more direction from the Park Board on how they would like him to proceed.
Ms. Segreto indicated that she would find it helpful and would like to talk about
memorials during these times of economic shortfalls and budget constraints. She
noted that it's hard to decline any contribution that someone wants to make and
wondered whether they could aggregate contributions so that maybe the plaque
wouldn't carry just one name but it would be an aggregation of perhaps five people
just to get more money coming in. It's just a thought. Mr. Hulbert replied that he
thinks it's a thought that's worthwhile to get into a little bit. He indicated that he
thinks it might be a good idea to throw more ideas out on the table. Mr. Keprios
clarified that the Park Board would like the work session to address memorials,
donations and naming of facilities/parks.
Mr. Meyer asked Mr. Keprios if he would distribute the current policies to the Park
Board so that they can understand the framework that is currently in place. He noted
that then they can come back with some questions and then maybe touch on the
naming aspect as well. He commented that they are not going to get through all of
this in a single session but they certainly can build on a foundation so that they have
some basis for future decisions.
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7 __
It was decided to hold a work session an hour before the August 9h Park Board
meeting.
B. Edina Aquatic Center Hours of Operation - Mr. Meyer indicated that he has been
hearing some negative comments about the pool closing earlier this year and that
there are some swim clubs using the pool. He asked what was the evolution of this
issue. He noted that one of his concerns is the impact that it's had on families who
aren't able to get to the pool until 6:30 pm. Mr. Keprios explained that the reason
they decided to close the pool an hour earlier was not a directive from the City
Council but it was a general directive to try to find ways to make cuts, savings and
efficiencies across the board. He stated that he thought it was a wise move on Mr.
MacHolda's part to make that executive decision to close earlier. Mr. Keprios stated
that there are true savings there and yes, they are receiving some negative feedback
and will probably have to reevaluate it for next year.
Mr. MacHolda explained his reasoning for making the decision he did. He noted that
in 2009 part-time seasonal staff s wages were frozen and in 2010 their wages
remained frozen. He indicated that when looking at hours compared to neighboring
facilities to his surprise Edina was open later than St. Louis Park, Bloomington and
Richfield which close at 7:00 and 7:30 depending on the day and month. He noted
that by closing an hour earlier in June and July and half an hour earlier in August
there would be a savings. He added that it takes approximately 22 to 24 people to run
the facility at approximately $10.00 per person/hour, so it is a big savings.
Mr. MacHolda indicated that once they made the move to change the hours, due to
the economic times, instead of making further cutbacks they decided to generate a
little bit of revenue. Therefore they went knocking on competitive swim team doors
because with swim teams only one employee needs to be working. He noted that they
didn't have to go as deep with their cutbacks because of the revenue they found in the
evening by the swim teams. Mr. MacHolda pointed out that they did look at other
things but they didn't want to compromise what they currently provide to their
patrons.
Mr. Meyer stated that perhaps maybe one or two nights a week they could stay open a
little longer. He noted that he thinks the biggest thing was it was a surprise to them
even though the new hours were posted and publicized. Unfortunately, it was
probably one of those things that they did not notice until they were at the facility and
it was closing an hour earlier than what they had become accustomed to. Mr.
MacHolda indicated that he wishes there would have been a better way of
communicating this and hopes that they will be able to reinstate it next year.
Mr. MacHolda commented that they have thought about extending the hours on
Friday and Saturday nights and call them family nights since swim teams are using
the facility Monday through Thursday but is has not happened.
M C. John Valliere - Mr. Keprios informed the Park Board that John Valliere, Manager of
Braemar Golf Course, gave his letter of resignation today for retirement. He
indicated that it will be effective August 27, 2010. He commented that Mr. Valliere
has been working for the City of Edina for over 40 years and noted that he will be
dearly missed.
Meeting adjourned at 7:45 pm
0
DONATIONS/MEMORIALS POLICY
(ADOPTED BY CITY COUNCIL JUNE 20, 2000)
The City of Edina encourages and welcomes donations from civic groups, organizations,
individuals, businesses or churches for a variety of community programs, projects, events,
equipment, park amenities and land.
Donations shall be recognized in a manner based on the amount or dollar value of the
donation. In other words, all donations greater than $300.00 but less than $5,000 that are
accepted by the City of Edina shall be recognized by:
1. Displaying donation, name of donor, name or names of those given in memory of (if
applicable) on the City's web site for one calendar year (January 1 -December 31).
2. Displaying donation, name of donor, name or names of those given in memory of (if
applicable) in the City's About Town publication once during the calendar year (the
first edition of each year).
3. Sending letter of appreciation from the Park and Recreation Department to the
donor(s) for their contribution.
4. Keeping a permanent record of the contribution in the archives of the Edina Historical
Society.
Donations of $5,000-$24,999 shall be recognized by:
1. Displaying donation, name of donor, name or names of those given in memory of (if
applicable) on the City's web site for one calendar year (January 1 -December 31).
2. Displaying donation, name of donor, name or names of those given in memory of (if
applicable) in the City's About Town publication once during the calendar year (the
first edition of each year).
3. Sending a letter of appreciation from the Mayor to the donor(s) for their contribution.
4. Keeping a permanent record of the contribution in the archives of the Edina Historical
Society.
5. Permanently displaying the name(s) of donor(s) on "CONTRIBUTORS TO THE
EDINA PARK SYSTEM" board under the bronze category.
6. Upon request, displaying a permanent bronze casting of the name of the donor and
accompanying language at a location approved by the Park and Recreation Director.
Donations of $25,000 or more, shall be recognized by:
1. Displaying donation, name of donor, name or names of those given in memory of (if
applicable) on the City's web site for one calendar year (January 1 -December 31).
2. Displaying donation, name of donor, name or names of those given in memory of (if
applicable) in the City's About Town publication once during the calendar year (the
• first edition of each year).
3. Presenting an engraved plaque of appreciation by the Mayor to the donor(s) for their
contribution at an appropriate time and location, i.e. a ribbon cutting ceremony, a City
Council meeting, or All Volunteers Awards Reception, etc.
4. Keeping a permanent record of the contribution in the archives of the Edina Historical
Society.
5. Permanently displaying the name(s) of donor(s) on "CONTRIBUTORS TO THE
EDINA PARK SYSTEM" board under the appropriate category, i.e. Silver, Gold or
Platinum.
6. Upon request, displaying a permanent bronze casting of the name of the donor and
accompanying language at a location approved by the Park and Recreation Director.
The permanent display board that gives recognition to those who have made significant
contributions to the park system shall have the following categories:
CONTRIBUTORS TO THE EDINA PARK SYSTEM
PLATINUM $100,000 or more
GOLD $50,000 - $99,999
SILVER $25,000 - $49,999
BRONZE $5,000 - $24,999
Those who have contributed less than $5,000 at one time will not be placed on this
permanently and publicly displayed board. Those who have collectively contributed more
than $5,000 over a period of time (but never $5,000 or more at any one time) would still
not be placed on the board. This permanent display board will be placed in the Council
Chambers or its adjacent hallway.
NAMING OF PARKS AND FACILITIES
CITY OF EDINA
ALDEN PARK
Was originally named Jackson/Belmore Park and was changed to Gretchen Alden Park in
remembrance of Gretchen Alden, City Clerk for the City of Edina for many years.
ARNESON ACRES PARK
Named after the owner, Morton Arneson, who donated the land. Mr. Arneson was a long-time resident
of the community.
BRAEMAR PARK
Dr. Jackson, Park Board member, selected a variety of Scottish names, which were voted on by the
Park Board. It was formerly Hayes Farm.
CENTENNIAL LAKES PARK
Named for the developer's project.
COOPER ROOM
A meeting room in the lower level of the Warren C. Hyde Clubhouse was named the Cooper Room
after the first Golf Course Pro & Manager of the Braemar Golf Course, Harry Cooper.
LAKE CORNELIA PARK
Named after Lake Cornelia.
CORNELIA SCHOOL PARK
Named after Cornelia Elementary School, which was named after Lake Cornelia.
COURTNEY FIELDS
Named after former Mayor C. Wayne Courtney.
THE JERRY DALEN COMMONS
The commons area of Braemar Arena was named in honor after Jerry Dalen who was the Edina
Finance Director from 11-1-55 TO 12-31-85.
EDINBOROUGH PARK
Named for the developer's project.
ERICKSON FIRESIDE ROOM (CENTENNIAL LAKES PARK)
Named after long time attorney for the City of Edina, Mr. Thomas Erickson.
WARREN C. HYDE CLUBHOUSE
Braemar Clubhouse named after long-time City Manager (1955-1976) and golf enthusiast of Braemar.
ROBERT J. KOJETIN PARK
Named after long-time employee and Park and Recreation Director of the City of Edina. Park was
formerly named Forty -Fourth Street Park (name of street).
LAKE EDINA PARK
Named after the Lake.
LONSBURY FOUNTAIN
Named after the late husband of former Park Board Chairperson, Joan Lonsbury, who donated the
funds to purchase the fountain on Lake Cornelia.
PAMELA PARK
Named after the daughter of the former owner of the property.
KENNETH ROSLAND PARK
Formerly Lake Cornelia Park. Named after former Director of Parks & Recreation and City Manager
from 1958-1998.
STRACHAUER PARK
Was formerly Beard Park (name of street), renamed after a long-time Park Board Chairman.
T. LEA TODD PARK
Formerly Division and Rutledge Park. Named for former mayor and council member.
UTLEY PARK
Formerly part of Wooddale Park. Named after Harold Utley, long-time resident and council member.
VAN VALKENBURG PARK
Named after former Mayor, James Van Valkenburg. Park was originally called Malibu Park and
Grandview Park, formerly Grandview Cemetery.
WEBER PARK
Named after long-time constable and resident of Morningside. Formerly Morningside Park which was
the name of the community.
BREDESEN PARK
Named after former Mayor, Arthur Bredesen. Park was originally named Mud Lake Park.
FRANK TUPA PARK
Named after a long-time council member.
WILLIAMS PARK
Named after the son of Mr. Williams who donated the park to the community in remembrance of his
son who was killed in World War Il.
The park plaque reads:
SGT. DWIGHT CARLETON WILLIAMS
Ski Trooper, 10th Mountain Division
Born in Minneapolis July 22, 1924
Attended Edina Grade School, Blake School and Harvard College.
Killed in Action April 30, 1945, in Italy and buried there.
In loving memory, this old millsite where Dwight often
played as a boy is dedicated as Dwight Williams Park.
WILLIAM WARDWELL LEWIS PARK
Named after a long-time Park Board member and Planning Commission Chairman.
WOODDALE PARK
Named after the original elementary school that was located on the property.
PARKS NAMED FOR THE SUBDIVISION:
COUNTRYSIDE PARK HIGHLANDS PARK
GARDENPARK
HEIGHTS PARK
NORMANDALE PARK
YORKTOWN PARK
PARKS NAMED FOR THE STREETS THEY ARE LOCATED:
ARDEN PARK MELODY LAKE PARK
BIRCHCREST PARK MCGUIRE PARK
BROWNDALE PARK ST JOHNS PARK
CHOWEN PARK TINGDALE PARK
CREEK VALLEY SCHOOL PARK WALNUT RIDGE PARK
YORKPARK
CITY OF EAGAN NAMING AND DONATIONS POLICIES
Donor Naming Policy
Note: Draft has been reviewed by City Attorney. Revised 12-09-2003.
Recommended for approval by APrC, January 15, 2004
Reviewed by Council at workshop on January 27, 2004.
Approved on February 3, 2004
The City of Eagan seeks to recognize donors who wish to support the City's Parks and
Recreation department through distinguished effort or substantial financial endowment,
by naming facilities in their honor. This policy offers a guideline to determine when
such cases are appropriate and which may be better served by a formal recognition by
the City Council.
7.4.1 For the purposes of this policy, "Substantial Gift" is defined as at least 50% of
the estimated cost:
a. of new construction, remodeling, or renovation;
b. of developing a new real property, i.e. park buildings, structures, real
estate, etc; or
C. the replacement of an existing, unnamed facility or landmark that
requires substantial renovation at the time of the gift.
7.4.2 This policy determines procedures, for a fixed period or indefinitely, for naming
of amenities found within Eagan parks. Items under this policy include, but
are not limited to, items of personal property such as park structures
(pavilions, warming houses, sun shelters, nature center, etc), real estate to be
used for parks or open space, sports fields or courts, pools, nature centers, or
other large-scale projects as discussed with the Director of Parks and
Recreation.
7.4.3 Recognition
The City of Eagan will consider naming opportunities for outstanding financial
contributions toward facilities, specifically those which enable the amenity to
be initially built (i.e., without the donation the amenity would not be
constructed).
The City of Eagan will give special recognition to commemorate long term
service to the community or to a distinguished citizen and such recognition is
contingent upon Council review and approval.
7.4.4 Donors and Donation
C.
"Donors" and "Donation' as defined by this policy, means a substantial
financial contribution toward the cost of an amenity or project. This is defined
above as at least 50% of the total estimated cost.
Naming may be in honor of donor or donors, who may be individuals, groups
of individuals, or corporations. Naming guidelines detailed in the City of
Eagan Parks Naming Policy will apply.
a. The nature of the donation will assist in determining the naming
opportunity.
b. Donors or donor representatives must sign a donor agreement that
delineates terms of the contribution, unless donor wishes to remain
anonymous.
An amenity may be named in honor of a Donor that has contributed all or
a substantial part (defined by this policy as 50%) of the full costs relating
to its establishment.
d. The option of funding the amenity for life of said amenity is negotiable
and would require assurance of sufficient funding. There is no exclusive
right to sole naming in cases of expansion or other structural
modifications.
e. A plaque or negotiated signage may be placed on a building, room, or
facility to acknowledge a Donor. The design, wording, and location of the
plaque require the approval of the City Council.
7.4.5 Naming rights carry no power of direction to the City on matters of schedule,
design, furnishing, or priority of use.
7.4.6 Proposals
a. Any proposal for naming shall be made through a formal submission to
the City Administrator and Director of Parks and Recreation.
b. A proposal for naming after a person shall be accompanied by a
comprehensive citation.
C. The Advisory Parks Commission (APrC) will examine all formal
proposals. The APrC will make a recommendation to Council on
proposals.
d. Proposals must have the written approval of the person or corporate
representative for whom the naming is to recognize. If the person is
deceased, the approval of the family or designated representative should
be obtained. If the person is deceased and there is not family or a
designated representative, naming can proceed.
7.4.7 Procedure
Procedures governing approval of naming proposals are set forth below and
may also be supplemented by such operational guidelines as the City of Eagan
may adopt from time to time. Exceptions from policy requirements must be
authorized by the City Council in advance of completion of the donation.
Before Donation: To be considered for naming, donation commitments must
come during the schematic design phase of the project. Schematic design will
be overseen by the appropriate departments of the City of Eagan according to
established procedure.
a. New construction, substantial renovation, or replacement projects will be
considered for naming opportunities.
b. All negotiations for naming rights will be conducted in the first instance
by the City Administrator and the Director of Parks and Recreation,
under the authorization of City Council.
These steps should be followed:
Step One: Contact the City of Eagan Parks and Recreation Department to
discuss the procedure for donation. This will include a formal proposal
submitted to the City Administrator and Director of Parks and Recreation.
Step Two: The individual, group, or corporation will present their request to
the Advisory Parks Commission. The APrC will then make a recommendation
to City Council. Perpetual naming will be at the discretion of the City Council.
Step Three: Upon approval by City Council, the Donor Agreement contract
will be signed and kept on record with the City of Eagan.
7.4.8 Requirements
a. All donations to be considered for naming rights must be approved by
City Council.
b. Each donation must be memorialized in a donation agreement approved
by the City Council and the donor or their representatives. The
agreements shall be executed following final approval of the gift as
specified by the City of Eagan. No naming commitments shall be made
to donors or other parties before final approval is granted by the City
Council. Records of donation agreement will be kept by the City of
Eagan.
The Director of Parks and Recreation or an appointed staff person is
responsible for overseeing compliance with Policy requirements,
including completion of consultations and approvals, securing signatures
on donation agreements by donor, donor representative, and City of
Eagan.
d. The City of Eagan will be responsible for groundbreaking, dedication, or
other ceremonies relating to named gifts, when appropriate.
Physical recognition of donors such as signs, placards, etc. will be
reviewed and approved by City Council before being affixed to the
amenity unless already provided for in the existing design guidelines
established by the City of Eagan.
7.4.9 General Guidelines
a. The name used should normally be the family name, or in the case of a
corporate entity, the shortest possible name. Unless Council determines
otherwise, a persons or corporations name may be used in naming a City
facility only once.
b. Where the name of a corporate entity is used, the period of naming will
be limited to the life of the corporate entity.
C. In the event of demolition or deconstruction of a structure, its name or
any part of it shall be the subject of fresh recommendations.
d. Naming a building in honor of a person who has given extraordinary
distinguished service to the city will not normally be considered until
after their substantive formal relationship with the city has ended.
The style of naming of structures and facilities should be consistent with
the city's visual standards, or adhering to any city ordinances.
f. City Council may rescind a donor's name for just cause.
g. Facilities will not normally be named to honor persons who have no
formal connection with the City of Eagan unless they are substantial
Donors.
h. The City Council will consider the naming of a building in recognition of
a corporation which is a benefactor when that corporation:
i. Provides not less than 50% of the capital cost of the building, or
ii. Supports the City with endowments exceeding a specific dollar
amount.
7.4.10 Timing
Proposed naming will come at the time of amenity design schematic. Naming
may not be allowed after the amenity is operational except by Council review
and approval.
Method of donor recognition must be agreed upon and formally approved by
City Councilrip or to signing the donor agreement.
7.4.11 Method of Payment
a. Donation associated with naming proposals can be made by the donor in
cash or appreciated property, through legally binding pledges fulfilled
within no more than five (5) years, or by the creation of an endowment.
b. Individual donors may gift a portion of their contribution though an
irrevocable trust or a contractual bequest mechanism.
The City Council reserves the right to remove a naming opportunity
when pledges remain unpaid beyond the agreed upon period. Should
this occur, the City Council may consider and/or approve another
naming opportunity, or seek another donation of the magnitude that is
deemed substantial.
d. Should the donor renege on any payment once the project has
commenced and the donor agreement has been signed, the City shall be
allowed to keep any portion of the donation already paid, and naming
rights shall not apply. Should the City fail to use the funds for the stated
purpose in the Donor Agreement, the funds shall be returned to the
donor.
7.4.12 Stewardship
Stewardship requires that the City of Eagan honor the expectations of donors
and abide by gift agreements, including naming provisions. Naming is
generally expected to last the lifetime of the building, facility, unit, program, or
other endeavor. There may nonetheless be extraordinary circumstances that
justify cessation of the use of a name, or "re -naming;' such as change in use,
substantial renovation, or demolition of an existing building, facility, or part
thereof, major programmatic changes, failure of a donor to meet the financial
commitment of the donor agreement, or other situations unforeseeable at the
time of the original naming. When appropriate and feasible, when a name is
retired, some form of continuing recognition should be established. In all
cases, the City Council must approve re -naming.
EDEN PRAIRIE'S DONATIONS POLICY
Overall Policy
The City of Eden Prairie encourages and welcomes sponsorships and gifts from civic
groups, organizations, individuals, businesses or churches for a variety of community
programs, projects or events. The various City departments work cooperatively with many
civic groups, neighborhood associations and businesses to encourage a partnership with
the City. Community residents take a great deal of ownership and develop a deeper
commitment to the community when they can contribute with either financial resources or
with volunteers working on community projects. It is important, however, that all gifts be in
keeping with the mission, ordinances, philosophy and policies of the City of Eden Prairie.
The City of Eden Prairie also encourages and welcomes donations by private citizens of
certain conservation easements, upon undeveloped lands which form a part of large
homesteads or estates, in order to protect natural, scenic, open or wooded areas within the
City. There is a need for conservation easements and restrictions because the City is in the
path of intensive suburban development and the relatively small lot size requirements in the
City encourage the subdivision of tracts of natural, scenic, open or wooded land now held in
estates or large homesteads.
Definitions
Gifts: Acts of financial support of a program, good or service. Gifts may be offered with
conditions or specific personal demands however they do not demand commercial
• advertising in return for the gift. Gifts of real property or any interest therein are accepted
and must be accompanied by the appropriate recordable instrument, i.e. deed, lease or
trust.
Sponsorships: Acts of financial support of a program, good or service where the sponsor
receives advertising in return for their sponsorship. Most sponsorships are driven by a
desire to receive commercial advertising that will further benefit the sponsor's trade or
business.
Conservation Easement: Easements that protect natural, scenic and open space values
pursuant to Minn.Stat. §§ 84C.01-.05.
Conservation Restrictions: Restrictions that retain the natural, scenic, and open or wooded
condition of land pursuant to Minn.Stat. §§ 84.64.
Sponsorship Procedures
Gifts have benefitted the City of Eden Prairie for many years and have come in many
different forms and from many different sources. The Eden Prairie Parks and Recreation
Services Area will have the authority to coordinate the formal process of seeking and
accepting gifts. Sponsorships that exceed $5,000 (or commitments exceeding 12 months)
will require prior City Council approval by a majority vote. Prior to seeking sponsorships for
goods or services, the Parks and Recreation Services Area will define the terms of
sponsorship and, when appropriate, will seek bids for the opportunity. Every sponsor will be
required to complete a Contribution Agreement Form outlining the terms of the sponsorship.
Real Property Procedures
The Eden Prairie Parks and Recreation Services Area will have the authority to coordinate
the formal process of soliciting and accepting donations of conservation easements and
restrictions upon undeveloped lands. All gifts of real property must be accompanied by a
signed writing which includes the donor's intent to make the gift as well as restrictions
and/or conditions accompanying the gift, e.g. uses of property. Writings and documents
relating to gifts of real property must include representations that the real property contains
no hazardous materials and has not been used for purposes prohibited by environmental
laws. Gifts of real property or any interest therein must also be documented by an
appropriate recordable instrument, e.g. deed, lease, or trust. Acceptance of all gifts of real
property is conditioned upon review by the Parks and Recreation Services Area. The review
shall determine the following:
1. Whether the property is or will be of any value to the City, e.g. economic, historic,
social or other;
2. What, if any, obligations will be assumed by the City upon acceptance of the gift
including the cost of accepting, maintaining and disposing of the property; and
3. Whether an environmental audit is necessary to determine whether the property
contains any hazardous material or has been used in a manner prohibited by
environmental laws. Upon completion of the review, the Director of Parks and Recreation
Services shall make a recommendation to the City Council whether to accept or decline the
gift. Acceptance requires a resolution of the City Council adopted by a two-thirds vote.
Procedures to Acknowledge Appreciation of Gifts and Donations
• The City will coordinate official acknowledgment of gifts and donations through a five level
recognition program.
1. For every gift that is less than $1,000, The City will send a letter expressing thanks and
appreciation to the donor(s).
2. Certificates of Appreciation or Participation (unmounted) will be awarded for
program involvement on a large scale.
3. Certificates of Appreciation (mounted) will be presented for financial contributions
of $1000 to $4,999, service that significantly benefits the community, or outstanding
achievement that benefits or contributes to the community.
4. A laser -cut plaque with suitable engraving will be given to honor financial
contributions of more than $5,000 or for outstanding one-time contributions.
5. For those gifts deserving special recognition, a key to the City will be presented.
Resolution 2002-39
February 5, 2002
From a section of the National Park Service Donations Policy
10.2 In -Park Recognition. In some cases a gift may warrant in -park recognition. This section
describes the in -park donor recognition options available to park managers. This form of donor
recognition will likely occur in the park's visitor center or other similar facility or developed area.
In -park recognition is typically provided in the form of a credit line or statement of appreciation by a
park. A credit line is a short, discrete, unobtrusive statement expressing appreciation typically found
at the end of the material or item, or on a donor recognition plaque.
To maintain NPS policy that parks be free of commercialism, advertising and marketing slogans and
taglines may not appear under any circumstances.
Donor recognition is not allowed on motor vehicles or on bricks, benches or other park furnishings.
Donor recognition should not be proposed in park areas if it would compete for attention with, or
attract attention away from, the purpose for which the park was created.
Other opportunities for donor recognition include donor books which may be kept on display,
computer terminals with searchable donor lists, articles or displays of donor names in park
newsletters. Recognition for donations to the development of websites is generally permitted. The
Partnership Office and the Office of the Chief Information Officer (OCIO) will work on additional
guidance as new web standards are developed. In the interim, any request for recognition on a park or
program website should be submitted to the Partnership Office to be coordinated with the OCIO for
review.
• Recognition on signs is described below and illustrated in the Reference Guide. Recognition would
generally not be included on park regulatory or safety signs.
NAMING OF PARKS AND FACILITIES /
1.0 POLICY
These criterion will be used as general guidelines when naming or renaming parks, park
trails, recreational facilities, and city facilities.
2.0 ORGANIZATIONS AFFECTED:
Community -wide.
3.0 PROCEDURE:
3.1 The naming of city parks and city facilities will be given consideration by the City
Council based on:
Geographic Location — a name representative of neighborhood, street,
subdivision, natural habitat, or other characteristics of the site.
• Contributor — an individual or organization who has donated land or made a
significant financial contribution (50% or greater) towards a park or facility.
• Famous American or Occasion — state or federal leaders or a historical event.
3 2 Consistent writh the Council recommendation in 1985, recognition of an individual,
business, or organization can be made in the form of a memorial (i.e. trees, park
bench, flag pole, plaque, or art object displayed on city property). The donor is
responsible for the cost of the object, installation, and any on-going maintenance
costs. Plaques shall not exceed 225 square inches. Other memorials will also be
limited in size dependent upon the item and location.
3.3 Renaming of a city park will only be considered if the neighborhood changes in
nature either by composition of residents or the composition of the surrounding
area.
3.4 The City Council has authority to make exceptions to the policy.
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