HomeMy WebLinkAbout2008-02-12 Park Board PacketAGENDA
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e Regular Meeting of the Edina Park Board
Tuesday, February 12, 2008, 7:00 P.M.
N�o y° Edina City Hall Council Chambers
4801 West 50t'' Street
PARK BOARD MEETING PROCEDURES
During "Public Hearings, " the Chair will ask for public comment after City staff members
make their presentations. If you wish to speak on the topic, you are welcome to do so as long as
your comments are relevant to the discussion. To ensure fairness to all speakers and to allow
the efficient conduct of a public hearing, speakers must observe the following guidelines:
• Individuals must limit their presentations to three minutes or less. The Chair will modify
presentation times, as deemed necessary.
• Try not to repeat remarks or points of view made by prior speakers and limit comments to
the matter under consideration.
• In order to maintain a comfortable environment for all those in attendance, the use of
® signs, clapping, cheering or booing or any other form of verbal or nonverbal
communication is not allowed.
I. WELCOME NEW PARK BOARD MEMBERS — Introductions
II. APPROVAL OF THE MINUTES:
*Tuesday, January 8, 2008, Park Board Minutes.
III. NEW BUSINESS:
A. Park Board Orientation.
B. Appointment to Community Education Services Board.
C. *HopeKids Evening at Edinborough Park.
IV. PUBLIC COMMENTS
During "Public Comments, " the Chair will ask to hear from those in attendance who
would like to speak about something not on the agenda. Individuals must limit their
presentations to three minutes or less and cannot speak to an issue for which a public
hearing was previously held and closed or a matter scheduled for a future hearing.
Individuals should not expect the Park Board to respond to their comments. Instead, the
Park Board might direct the matter to staff for consideration at a future meeting.
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V. UPDATES FROM STAFF
VI. PARK BOARD COMMENTS
VII. ADJOURNMENT
The City of Edina wants all residents to be comfortable being part of the public process. If you
need assistance in the way of hearing amplification, an interpreter, large print documents or
something else, please call 952-927-8861 72 hours in advance of the meeting.
*These are agenda items that require or request Park Board action.
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Memo
To: Edina Park Board
From: John Keprios, Director
Edina Park and Recreation Department
Date: February 4, 2008
Re: TUESDAY, FEBRUARY 12, 2008, PARK BOARD MEETING STAFF REPORT.
Enclosed you should find the following items:
1. Tuesday, January 8, 2008, Park Board Minutes.
2. Tuesday, February 12, 2008, Park Board Agenda.
3. HopeKids Brochure.
4. Edina Community Education Services Board Meeting Dates.
5. 2008 Park Board Meeting Calendar.
6. 2008 Park Board Member List.
The following is the monthly Staff Report concerning each item on the agenda with the
exception of Approval of the Minutes, Public Comment and Park Board Comment.
PARK BOARD MEETING IN THE
COUNCIL CHAMBERS
EDINA CITY HALL
4801 WEST 50TH STREET
The Tuesday, February 12, 2008, Park Board meeting will be at 7:00 p.m. in the City Council
Chambers at Edina City Hall. If you are unable to attend, please call either Office Coordinator,
Janet Canton, at 952-826-0435 or me at 952-826-0430.
III. NEW BUSINESS:
A. Park Board Orientation
I will be presenting to all Park Board members an updated power point presentation that
is typically for just new Park Board members. There are enough changes and additions
to the orientation that it will be a valuable presentation for both new and veteran
members.
I believe that the orientation does a good job of giving a big picture overview arm -chair
photo tour of the Edina Park and Recreation Department, its parks, facilities, programs,
areas of responsibilities, budget, Park Board issues, Park Board Code of Ethics,
procedures, meeting etiquette and City Code.
No formal Park Board action is requested on this agenda item.
B. Appointment to Community Education Services Board
The City Council is seeking a Park Board member willing to serve as the City of
Edina's representative on the Edina Community Education Services Board. For the past
few years, Park Board member Linda Presthus has volunteered to serve as the Park
Board liaison. Linda's Park Board term has expired and therefore the City Council is
seeking a replacement. The Edina Community Education Services Board meets the
second Thursday of each month from 7:30 a.m. to 9:00 a.m. in room 165 of the Edina
Community Center. I have enclosed a copy of their meeting schedule. If you have an
interest in serving as the Park Board liaison, please let me know and I will inform the
Mayor and City Clerk. Thank you.
No formal Park Board action is requested on this agenda item.
C. HopeKids Evening at Edinborough Park
I am proposing that the City of Edina support HopeKids mission by offering them free
use of Edinborough Park the evening of Friday, May 30, 2008, from 6:00 p.m. to 9:00
p.m. HopeKids is a 501(c)(3) non-profit organization whose mission is "to provide
ongoing events & activities and a powerful, unique support community for children
with cancer and other life-threatening medical conditions. We surround these
remarkable children and their families with the message that hope can be a powerful
medicine." HopeKids was founded by Robert Cortell in October 2001 and they serve
over 600 children in primarily the Phoenix and Twin Cities areas. A three -fold color
brochure is included in this packet. To learn more about the HopeKids organization,
you can visit their website at www.hopekids.org. The Executive Director of the Twin
Cities Chapter is Mr. Josh Taylor whom I have spoken with about this proposal.
I believe that the City of Edina can offer these 200 (or more) HopeKids participants and
volunteers a very special and memorable night at Edinborough Park.
At this point in time, it is highly unlikely that Edinborough Park will receive a request
for a private rental on Friday, May 30, 2008, because it is too short a time frame for
couples to plan to use it for a wedding; too short a time frame for school districts to
request for a prom night or really any other private rental. Therefore, without this
HopeKids special event, Adventure Peak indoor playground and Great Hall would most
likely go unused that evening when the park closes to the public at 5:00 p.m. In other
words, this HopeKids special event would not be superseding an otherwise would be
$2,000 Friday night private rental.
It is anticipated that this special event would involve between 40 and 60 HopeKids
families (approximately 200-250 people total), which includes HopeKids, their siblings
and parents. The HopeKids organization will also bring some Gopher athletes to assist
with the special event. The HopeKids organization will find their own sponsors to
provide any food and/or beverages that would be served that evening. HopeKids would
have free and exclusive use of the entire indoor park, including the pool, amphitheater,
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Adventure Peak and Great Hall. HopeKids staff and adult volunteers would provide
lifeguards if necessary for any HopeKids that prefer to use the pool.
If the Park Board approves this recommendation and the event is a success, it is my
intent to present a challenge; via the Minnesota Park and Recreation Association, to
other Park and Recreation Departments throughout Minnesota to open their doors for
one special event for these very special children.
I recommend that the Edina Park Board recommend to the City Council that the City of
Edina provide HopeKids exclusive and free use of Edinborough Park on Friday, May
30, 2008, from 6:30 p.m. to 9:00 p.m.
Formal Park Board action is requested on this agenda item.
IV. PUBLIC COMMENTS
As taken directly from the Agenda:
During "Public Comments, " the Chair will ask to hear from those in attendance who
would like to speak about something not on the agenda. Individuals must limit their
presentations to three minutes or less and cannot speak to an issue for which a public
hearing was previously held and closed or a matter scheduled for a future hearing.
Individuals should not expect the Park Board to respond to their comments. Instead, the
Park Board might direct the matter to staff for consideration at a future meeting.
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V. UPDATES FROM STAFF
Staff will give the Park Board verbal updates on status of current events (projects,
programs, etc.).
V. PARK BOARD COMMENTS
This is the opportunity for Park Board members to provide comments on park and
recreation related matters not on the regular agenda.
Minutes of the
Edina Park Board
January 8, 2008
Edina City Hall, Council Chambers
MEMBERS PRESENT: Ray O'Connell, Todd Fronek, Linda Presthus, Mike Damman, Andy
Finsness, Howard Merriam, Randy Meyer, George Klus, Jeff Sorem, Carolyn Nelson
STAFF PRESENT: Ed MacHolda, Janet Canton
I. APPROVAL OF THE DECEMBER 11, 2007 PARK BOARD MINUTES
George Klus MOVED TO APPROVE THE DECEMBER 11, 2007 PARK BOARD
MINUTES. Linda Presthus SECONDED THE MOTION. MINUTES APPROVED.
II. NEW BUSINESS
A. Proposed Coffee Shop at Lewis Park - Carolyn Kohrs, Edina resident, went over her
draft proposal and gave a power point presentation. Ms. Kohrs noted that her goal is
to provide a comfortable environment for the people that go to Lewis Park. She
stated that this is an opportune time to look at addressing replacing the building at
Lewis Park. She pointed out that the city would be in control and if for some reason
it fails and they are not able to recoup the seed money then the city comes out ahead
because they would have a new building.
Ms. Kohrs indicated that she is respectfully requesting that the Park Board approve
this concept so that it can move on to the next step, the City Council.
Mr. Fronek noted that at the last Park Board meeting he felt Ms. Kohrs was proposing
a building where people could grab a cup of coffee and visit with their neighbors and
create a community atmosphere. However, it now sounds like they are planning on
20,000 athletic users using this building's services annually. Mr. Fronek indicated
that there seems to be a shift in position. He noted that if the building were not there
then those 20,000 athletic users would quite possibly be stopping at the businesses at
70th and Cahill. Ms. Kohrs replied that it's not really a shifting of position because
the vision really is to create a place where people are comfortable whether they want
to sit down and have a cup of coffee or if they are going to a game. It's a
convenience thing.
Ms. Kohrs stated that she thinks if they move forward they will still need to spend
time with the people at the community businesses at 70th and Cahill and come up with
options that will help them meet their goals and help her meet her goals. Ms. Kohrs
pointed out she is really trying to be flexible to see how they can make this happen.
The following people who spoke were not in favor of the concept of a coffee shop at
Lewis Park:
• Lowell Swanson — 7200 Cahill, 9303
Virgil Dissmeyer — 7250 Lewis Ridge Pkwy.
Phil Reinking, Owner of Honkin' Joes
Chris Greene — Owner of Honkin' Joes
Cassandra Moholchick, 7227 Lewis Ridge Pkwy.
Laura Lehmann, 6820 Wooddale Ave.
Lisa Zacharias, Owner of Edina Market
Alice Hulbert, 7221Tara Road
Jeff Melin, Representing owner of 7001 Cahill Rd.
Brent Fisher, Owner of Sammy's Subs
Gene Persha, 6917 Cornelia Dr.
(Lowell Swanson presented a petition signed by 21 people which represents 2/3 of the
residents at Lechataignier Condominiums because the other residents have left Edina
for the winter.)
(Cassandra Moholchick, President of the Lewis Park Neighborhood Association,
presented a petition signed by an additional 150 residents that are not immediately
adjacent to the park.)
The following people who spoke were in favor of the concept of a coffee shop at
Lewis Park:
• Barb LaRose, 7456 Shannon Dr.
Therese Kakalios, 4908 Arden Ave.
Greg Good, 7028 Shannon
Jay Cherner, 5829 Dewey Hill
Kara Stechman, 7460 Shannon
Jennifer Moquist, 7428 Shannon Circle
Ellie Barger, 7023 Down Rd, Student at EHS
Hannah Kohrs, 7444 Shannon, Student at EHS
Patti Plourde, 6721 Hillside
Duke Bascom, 7505 Gleason
Claudia Westholder, 7448 Shannon Dr.
Camille Nash, 6920 Hillcrest Lane
George Klus MOVED THAT THE PARK BOARD ACCEPT THE CONCEPT OF
HAVING A NEW WARMING HOUSE AT LEWIS PARK THAT WOULD
INCLUDE AN AREA FOR CONCESSIONS AND ASK THAT THE CITY ALSO
WORK ON AN AGREEMENT WITH MS. KOHRS ON THE CAPITALIZATION
OF HER GIFT TO HELP THIS BECOME A PROJECT.
Jeff Sorem SECONDED THE MOTION.
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Mr. Fronek asked to clarify that the motion basically covers the $500,000 in
capitalization without deference to Ms. Kohrs other stipulations. Mr. Klus replied
that the other stipulations include things that are already in most of the new warming
houses. He stressed that right now he is recommending that they work on a proposal
to find a way to use the $500,000.
Ms. Presthus pointed out that she doesn't think they are just taking $500,000 of
capitalization because the concept goes further than that. She noted that they are not
just building another warming house but also approving the concept of a commercial
business on our parkland in competition with the community. She stressed that they
also need to take that into consideration. Ms. Presthus stated that she has been
opposed to this concept since she first heard about it. She commented it is her
opinion that there is no way 74,000 people are going to go every year to support this
coffee shop and pay back the $500,000 capitalization.
Ms. Presthus also mentioned that a needs assessment survey was recently done and
nowhere was a coffee shop at Lewis Park mentioned. In addition, Lewis Park was
listed further down in the capital improvement plan projects. She indicated there is
no need for this kind of an amenity, especially when there are private businesses just
down the street that supply these. Ms. Presthus stated that this project is not in the
best interest of the community. In addition she thinks it sets a precedent on public
policy and future proposals to which she has a major concern and therefore is
opposed to the concept.
is Mr. Meyer commented that he thinks they need to find a way to take this money. He
stated that the Park Board is just being asked to move this on to the next level to
continue the exploration and see if we can take the money in a way that is not
detrimental to the city or park. He indicated that he does not see any reason not to
move forward with this.
Mr. Merriam stated that his biggest concern is that he's not sure this is a good public
policy. He noted that we all want to enhance the visitor experience and create a
gathering place. However, he can't support any kind of commercial use on public
land. He indicated that he just doesn't think it works. He noted that at this time he is
still not sure of how he will vote.
Mr. Klus indicated that he has always been a proponent of the public and private
sectors working together because sometimes it's the only way that the city can get the
services that the community wants.
Mr. Klus explained that he sees this seed money as a donation. Ms. Kohrs is not
saying that the city needs to find a way to pay her back. Ms. Kohrs is the one who is
taking the risk. Mr. Klus commented that by saying we are not interested in the
concept what he feels we are really telling the people in our community is that we are
not interested in your donations. Mr. Klus stated that one of the greatest assets we
have in this community is the willingness of our people when there's a need to give.
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Mr. Damman stated that he would like to see a new warming house at Lewis Park.
However, he is not comfortable when it comes to dealings with parkland and private
interests. In addition, he does not believe we should be competing with nearby
business establishments. Mr. Damman stated that although it's a great idea for some
people in the community, it's not a real priority for the community as a whole.
Mr. Sorem stated that he supports the concept and would like to see it taken to the
next level.
Ms. Nelson stated that speaking as the youth representative on the Park Board she is
in full support of the concept and thinks it's a good idea.
Mr. Fronek stated that he doesn't think that private businesses run on public property
is without precedent and asked is this the precedent that we want to set for how this
process is supposed to work.
Mr. O'Connell stated that he needs to be consistent and therefore opposes the motion.
Mr. Finsness indicated that it is his personal opinion that this is a very novel concept
and is something new and fresh for the city. He stated that he thinks any opportunity
to build community in our city should be given a priority and therefore he is in favor
of the concept.
IN FAVOR: Randy Meyer, Howard Merriam, George Klus, Andy Finsness, Carolyn
Nelson, Jeff Sorem
OPPOSED: Linda Presthus, Mike Damman, Todd Fronek, Ray O'Connell
MOTION PASSED 6 TO 4.
The Park Board members thanked Ms. Kohrs for all of her work.
III. UPDATES FROM STAFF
A. Winter Neighborhood Night Out — Mr. MacHolda informed the Park Board that on
Friday, January 1 Ith from 6:30 pm to 9:00 pm there is going to be a Winter Night Out
at the warming houses. Ms. Tilsner, Ms. Aarsvold and Ms. Beitel have put together
a lot of crafts, activities and games for this event. Also, on Sunday, January 13th from
1:00 pm to 5:00 pm there will be a winter ice festival at Centennial Lakes.
B. Outdoor Ice Rinks — Mr. Sorem commented that the outdoor ice in Edina has once
again been phenomenal and gave kudos to the staff making the ice and stated that it is
very much appreciated.
9 MEETING ADJOURNED AT 9:25 PM
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Edina Community Education Services Board
Meeting Dates
2007-08
• Thursday, September 13, 2007
• Thursday, October 11
• Thursday, November 8
• Wednesday -Saturday, December 5-8
-National Community Education Association National Conference in
Minneapolis
• Thursday, December 13
• Thursday, January 10
• • Thursday, February 14
• Monday, March 10
-Edina Unplugged Day
• Thursday, March 13
• Thursday, April 10
• Thursday, May 8
Thursday, June 12
NOTE: All meetings will be held from 7:30-9:00 a.m. in room 165 of the Edina Community
Center.
MEETING CALENDAR
MEETING
DATE TIME LOCATION
Tues., January 8 7:00 p.m. Council Chambers, City Hall
Tues., Feb. 12 7:00 p.m. Council Chambers, City Hall
Tues., March 11 7:00 p.m. Council Chambers, City Hall
Tues., April 8 7:00 p.m. Council Chambers, City Hall
Tues., May 13 7:00 p.m. Council Chambers, City Hall
Tues., June 10 7:00 p.m. Council Chambers, City Hall
Tues., July 8 1:00 p.m. Braemar Golf Course (Inspection Tour)
• Tues., August 12 7:00 p.m. Council Chambers, City Hall
*Weds., Sept. 10 7:00 p.m. Council Chambers, City Hall
Tues., Oct. 14 7:00 p.m. Council Chambers, City Hall
*Weds., Nov. 12 7:00 p.m. Council Chambers, City Hall
Tues., Dec. 9 7:00 p.m. Council Chambers, City Hall
*PLEASE NOTE!!!! The September meeting is on WEDNESDAY, September
10, 2008, due to the primary election falling on our regularly scheduled Park
Board meeting night (Tuesday, September 9). By State law, we cannot hold a
public meeting during the primary election.
The November meeting is on WEDNESDAY, November 12, 2008 due to
Veteran's Day, a National Holiday, falling on our regularly scheduled Park Board
meeting night (Tuesday, November 11).
City of Edina General Code Provisions and Administration 180.04
Section 180 - Removal of Members of Boards, Commissions and
Committees
180.01 Purpose. The purpose of this Section is to provide for the removal from office of those
members of various governmental boards, commissions and committees who have repeated
absence from the regularly scheduled meetings of the board, commission or committee of
which they are member.
180.02 Removal. Any member of a board, commission or committee established by the City
Code who fails to attend three consecutive meetings, whether regular or special, or who fails
to attend at least 75 % of the scheduled meetings in any calendar year, whether regular or
special, shall be deemed to have resigned as a member of the board, commission or committee.
The requirement of this subsection shall not apply to attendance at meetings of committees or
subcommittees established by a board, commission or committee.
180.03 Vacancies. Any member of a board, commission or committee who has been removed
pursuant to Subsection 180.02 shall be replaced by the appointment of a new member who
shall serve for the remainder of the term of the member removed. The appointment shall be
made in the same manner as original appointments to the board, commission or committee are
made.
180.04 Exceptions. The removal provisions of Subsection 180.02 shall not apply to members
of the Housing and Redevelopment Authority of Edina, the Edina Foundation, the East Edina
Housing Foundation or the Council.
History: Ord 162 adopted 4-4-74; amended by Ord 162-A1 3-6-75, Ord 162-A2 5-16-90; Ord
2007-21, 01-02-08
180-1
Memo
To: Edina Park Board
From: Communications & Marketing Director Jennifer Bennerotte
CC: Park and Recreation Director John Keprios
Date: 2/12/2008
Re: Dais set-up and tips for cable television
Since January 2007, meetings of the Park Board have been televised on Edina Community Channel
16 (EDINA 16). The meetings will air 10 a.m. and 7 p.m. Saturdays and 8 p.m. Mondays for two weeks
following a meeting. Meetings will be available to watch over the intemet the morning after a meeting
and will remain online for one year.
Although the meetings have the potential to be viewed by a much larger audience, it is important that
you conduct business as usual (pretend the cameras and lights aren't there). However, in order to
ensure an optimum presentation for the home audience, it is important to adhere to the following tips:
• The chairman will signal the start of the meeting by pushing the doorbell at his desk, alerting
staff in the Control Room to begin running tape. He will then pound a gavel on the upper level
of the dais to alert those in the room that the meeting is about to commence.
• Members and staff to the left of the chairman should keep their microphones positioned to their
right, so that when they are speaking, they are speaking toward the center.
• Members and staff to the right of the chairman should keep their microphones positioned to
their left, so that when they are speaking, they are speaking toward the center.
• Speak directly into the microphone. You should be able to "hear the room" when speaking into
the microphone properly. If you can only hear yourself, the microphone isn't picking you up in
the way it should. The microphones will be positioned correctly when you take your
seats. Please do not push them back or move them in another direction.
• You must have the attention of the chairman to speak. If you are having a "side conversation,"
both the live and home audiences will wonder what you are talking about.
• Remember that the green light on your microphone means that the unit is on. If it is not lit,
push the "push/on" button before speaking. Most of the time, the crew will turn it on and off for
you, but you should check that it's on before speaking anyway.
• Try not to ruffle your papers. The microphones will pick up that noise.
• Don't look at the camera unless ordered to do so.
• The lights on the dais will be very bright and warm. Dress accordingly.
• Don't wear bright reds or other really bright colors. They "bleed" on camera and are distracting.
• Don't wear dangly earrings on TV. They distract.
• Don't wear lip -gloss or any makeup that is shiny.
• Remember, you are not giving a speech to those at home. You are having a meeting with
those in the room.
• Do not hang purses or coats on the back of your chair.
If you have any questions, please contact me by calling 952-833-9520 or sending an e-mail to
jbennerotte@ci.edina.mn.us.
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