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HomeMy WebLinkAbout2008-04-08 Park Board Packet• w91�,j� AGENDA Ow e Regular Meeting of the Edina Park Board O Tuesday, April 8, 2008, 7:00 P.M. �` � y Edina City Hall Council Chambers ID - .5 -. 0 4801 West 50th Street PARK BOARD MEETING PROCEDURES During 'Public Hearings, " the Chair will ask for public comment after City staff members make their presentations. If you wish to speak on the topic, you are welcome to do so as long as your comments are relevant to the discussion. To ensure fairness to all speakers and to allow the efficient conduct of a public hearing, speakers must observe the following guidelines: • Individuals must limit their presentations to three minutes or less. The Chair will modify presentation times, as deemed necessary. • Try not to repeat remarks or points of view made by prior speakers and limit comments to the matter under consideration. • In order to maintain a comfortable environment for all those in attendance, the use of w signs, clapping, cheering or booing or any other form of verbal or nonverbal communication is not allowed. PARK BOARD AGENDA I. *ELECTION OF OFFICERS II. APPROVAL OF THE MINUTES: *Tuesday, February 12, 2008, Park Board Minutes. III. NEW BUSINESS: A. Countryside Park Master Plan. B. Appointment to Community Education Services Board. IV. PUBLIC COMMENTS During 'Public Comments, " the Chair will ask to hear from those in attendance who would like to speak about something not on the agenda. Individuals must limit their presentations to three minutes or less and cannot speak to an issue for which a public hearing was previously held and closed or a matter scheduled for a future hearing. Individuals should not expect the Park Board to respond to their comments. Instead, the • Park Board might direct the matter to staff for consideration at a future meeting. 1 V. UPDATES FROM STAFF VI. PARK BOARD COMMENTS VII. ADJOURNMENT The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. *These are agenda items that require or request Park Board action. 2 Memo To: Edina Park Board From: John Keprios, Director Edina Park and Recreation Department Date: April 2, 2008 Re: TUESDAY, APRIL 8, 2008, PARK BOARD MEETING STAFF REPORT. Enclosed you should find the following items: 1. Tuesday, February 12, 2008, Park Board Minutes. 2. Tuesday, April 8, 2008, Park Board Agenda. 3. Countryside Park Master Plan Drawings (four drawings total). 4. Preliminary Cost Estimate for Countryside Park Improvements. 5. Site Analysis of Countryside Park. The following is the monthly Staff Report concerning each item on the agenda with the exception of Approval of the Minutes, Public Comment and Park Board Comment. PARK BOARD MEETING IN THE COUNCIL CHAMBERS EDINA CITY HALL 4801 WEST 50TH STREET The Tuesday, April 8, 2008, Park Board meeting will be at 7:00 p.m. in the City Council Chambers at Edina City Hall. If you are unable to attend, please call either Office Coordinator, Janet Canton, at 952-826-0435 or me at 952-826-0430. I. ELECTION OF OFFICERS In March or April of each year, the Park Board self -elects a Chairman and Vice Chairman. At the beginning of the meeting, I will request nominations from the Park Board for Chairman. If there is more than one nomination, Janet Canton will pass around paper ballots for Park Board members to vote for their choice of Chairperson. The same process will then be used to elect a Vice Chairman. In the case of a tie, nominations for that position will reopen and the process will start over until a Chairman and Vice Chairman are chosen. The main duties of the Chairman are: 1. To work with staff in establishing an agenda prior to each meeting. 2. Chair the process of each Park Board meeting. (In other words, the Chairman provides leadership that keeps Park Board meetings orderly, democratic and encourages input from all Park Board members and guests). • 3. Serve as spokesperson for the Park Board at City Council meetings and other public functions. 4. Assign Park Board related duties to Park Board members. The Vice Chairman is to carry out the duties of the Chairman in the absence of the Park Board Chairman. Park Board action is requested on this agenda item. III. NEW BUSINESS: A. Countryside Park Master Plan. At the November 13, 2007, Park Board meeting, consultants Greg Ingraham and Anna Clausen from Hoisington Koegler Group, Inc. presented a variety of concept drawings as proposed improvements to Countryside Park. Based on input from the Park Board, Greg and Anna have narrowed the focus to two separate concept drawings. As you will notice in the enclosed two color drawings, Concept A keeps the tennis courts and basketball court in place. Concept B eliminates the tennis courts and relocates the basketball court and introduces another off-street parking lot into the park. Both plans show a proposed comfort station. Neither concept proposes hockey or outdoor skating. As our consultant estimated earlier, the preliminary cost estimate (copy enclosed) for the improvements is approximately $1 million. There are a couple options to consider for funding this project. One option is to wait until 2013 to begin the first phase of construction funded by the Capital Improvement Plan. There is a possibility that the project could begin as early as 2011 if the new athletic field with lights for Pamela is funded by donations. Another option would be to consider a general obligation bond referendum, which obviously relies on voter support. After haven given this more thought, I recommend that now is an appropriate time to show these concept drawings to the neighborhood for their input. We may learn that the neighborhood may want something completely different that may change the total cost estimate. I believe that it is important to decide on a plan before we can plan a way to pay for it. I recommend that the Park Board first decide what park improvement concepts to propose to the neighborhood. I also recommend that we host a neighborhood input meeting on the proposed concept drawings. I recommend that staff send notices to all households within 1,000 of the park inviting them to a meeting to share the park improvement concept ideas for Countryside Park and seek their input. This would be an informal meeting venue off -camera with staff and our professional consultants facilitating the input meeting. Based on neighborhood input, the final step would be to present a final design for the Park Board to consider. If there are controversial issues that develop in the process, there may be a need to conduct a Public Hearing. Formal Park Board action is requested on this agenda item. 0) B. Appointment to Community Education Services Board. At the February 2008 Park Board meeting, I informed the Park Board that the Mayor and Council are looking for a volunteer Park Board member to serve as the Park Board liaison to the Edina Community Education Services Board. At the time of this Staff Report, I have not received any requests to fill that vacancy. I have been asked to place this on the Park Board agenda in hopes to persuade a volunteer candidate. Thank you in advance for considering this appointment. No formal action is requested on this agenda item; however, the Mayor and Council are seeking a Park Board member willing to volunteer to serve in that position. IV. PUBLIC COMMENTS As taken directly from the Agenda: During 'Public Comments, " the Chair will ask to hear from those in attendance who would like to speak about something not on the agenda. Individuals must limit their presentations to three minutes or less and cannot speak to an issue for which a public hearing was previously held and closed or a matter scheduled for a future hearing. Individuals should not expect the Park Board to respond to their comments. Instead, the Park Board might direct the matter to staff for consideration at a future meeting. V. UPDATES FROM STAFF Staff will give the Park Board verbal updates on status of current events (projects, programs, etc.). V. PARK BOARD COMMENTS This is the opportunity for Park Board members to provide comments on park and recreation related matters not on the regular agenda. VII. ADJOURNMENT 0 Minutes of the Edina Park Board February 12, 2008 Edina City Hall, Council Chambers MEMBERS PRESENT: Ray O'Connell, Todd Fronek, Rob Presthus, Mike Damman, Joseph Hulbert, Howard Merriam, Randy Meyer, George Klus, Dan Peterson MEMBERS ABSENT: Carolyn Nelson, Jeff Sorem STAFF PRESENT: John Keprios, Janet Canton I. WELCOME NEW PARK BOARD MEMBERS — INTRODUCTIONS Dan Peterson, Joseph Hulbert and Rob Presthus, new Park Board members, each introduced themselves to the Park Board. II. APPROVAL OF THE JANUARY 8, 2008 PARK BOARD MINUTES George Klus MOVED TO APPROVE THE JANUARY 8, 2008 PARK BOARD MINUTES. Randy Meyer SECONDED THE MOTION. MINUTES APPROVED. III. NEW BUSINESS A. Park Board Orientation - Mr. Keprios gave a 20 -minute Power Point presentation on the Park and Recreation Department to the Park Board. Mr. O'Connell stated that he has two questions. First, in Edina's 20/20 Plan it states there is a plan to expand Centennial Lakes both to the north and to the south and was wondering what the current status is with that. He noted that his second question is they've talked many times about the GM piece of property and noted that is has changed hands and asked if there is any availability of that land for park land. Mr. Keprios stated that the development of the publicly owned property to the north of Centennial Lakes Park is called The Promenade. There has been significant public input into the process and this exciting plan is moving forward. In answer to the second question Mr. Keprios informed Mr. O'Connell that the GM site has not been discussed as being appropriate park property. However, he does know that the city is very interested in the Golden Valley Microwave Foods building. It may potentially become the site for the new public works building. B. Appointment to the Community Education Services Board — Mr. Keprios informed the Park Board that Linda Presthus has been the Park Board's liaison to the Community Education Services Board for a long time. However, since her term has now ended they need to find a current Park Board member to take her spot. He indicated that he thinks the city and the school do a great job of communicating with each other. He noted that he thinks this is a great way for the volunteers of the community from the Park Board and Community Education to keep that connection open. He stated that Ms. Presthus did a wonderful job and that he appreciates all of the time that she has put into it. C. HopeKids Evening at Edinborou Park — Mr. Keprios informed the Park Board that he is proposing that the City of Edina support the "HopeKids" mission by offering them free use of Edinborough Park the evening of Friday, May 30, 2008, from 6:00 p.m. to 9:00 p.m. Mr. Keprios explained that HopeKids is a 501(c)(3) non-profit organization whose mission is "to provide ongoing events and activities and a powerful, unique support community for children with cancer and other life- threatening medical conditions. We surround these remarkable children and their families with the message that hope can be a powerful medicine." HopeKids was founded in October 2001 and they serve over 600 children in primarily the Phoenix and Twin Cities areas. Mr. Keprios stated that he believes the City of Edina can offer these 200 (or more) HopeKids participants and volunteers a very special and memorable night at Edinborough Park. He indicated that at this point in time, it is highly unlikely that Edinborough Park will receive a request for a private rental on this date. He added that Adventure Peak indoor playground and Great Hall closes to the public at 5:00 pm so he does not see there being a problem. • Mr. Keprios indicated that if the Park Board approves this recommendation and the event is a success, it is his intent to present a challenge; via the Minnesota Park and Recreation Association, to other Park and Recreation Departments throughout Minnesota to open their doors for one special event for these very special children. • Staff recommended that the Edina Park Board recommend to the City Council that the City of Edina provide HopeKids exclusive and free use of Edinborough Park on Friday, May 30, 2008, from 6:00 p.m. to 9:00 p.m. Mr. Keprios noted that it would be a one-time event for this group and explained that he doesn't feel he has the authorization to do this on his own and therefore he would like to have the Park Board's approval. George Klus MOVED TO APPROVE THE FREE USE OF EDINBOROUGH PARK FOR THIS GROUP, MAY 30, 2008 FROM 6:00 PM TO 9:00 PM. Todd Fronek SECONDED THE MOTION. Mr. Klus asked Mr. Keprios if he feels this is something that he has to bring before the Park Board and City Council because he would think as staff he could just do this because he can't see these things being controversial. Mr. Keprios replied that technically and legally he is not allowed to give anything away. He explained that PA this is a large enough event and even though there is very little out of pocket expense to the city it's a matter of precedence and policy. Mr. Merriam asked if as a Park Board they could volunteer to participate or help out with the event. Mr. Keprios replied that would be wonderful and that he would pass the information on to the appropriate people to see if they could use some volunteers. MOTION CARRIED UNANIMOUSLY. IV. PUBLIC COMMENTS Sharon LaBine, 5229 Lochloy Drive, asked how the Park Board members are elected. Mr. Keprios explained that first there is an application process and then there is an interview process with City Council members. It was noted that all openings are published in the Sun Current as well as posted on the City's website. V. UPDATES FROM STAFF A. Outdoor Skating Rinks - Mr. Keprios informed the Park Board that all of the outdoor skating rinks will remain open until Sunday, March 2nd and then depending on the weather they may continue to keep the following four rinks open: Highlands, Weber, Cornelia School and Lewis. 40B. Lewis Park Proposal — Mr. Keprios informed the Park Board that the Lewis Park proposal will be on the March 3`d City Council Agenda. C. Braemar Non -Resident Patron Card — Mr. Keprios informed the Park Board that their recommendation for the non-resident patron card for Braemar will be on the February 19th City Council agenda. D. Courtney Maintenance Building — Mr. Keprios informed the Park Board that the Courtney Maintenance Building is currently under construction. E. Boards and Commissions Meeting — Mr. Keprios informed the Park Board that the Boards and Commissions meeting will be held on Monday, March 17th at 5:00 pm at Braemar Golf Course. He noted that formal invitations will be sent out. F. Edina Unplugged —Mr. Keprios informed the Park Board that Monday, March 10th is the annual "Edina Un -Plugged" where everyone is encouraged to not schedule any activities but to spend time with their kids. He noted that it's been a great initiative and it gives us a kind of look in the mirror approach as to how overscheduled we can sometimes be. G. Fairview Southdale Hospital — Mr. Keprios informed the Park Board that Fairview Southdale Hospital has agreed to again sponsor the fireworks. They are giving us a $15,000 sponsorship of our fireworks at Rosland Park this year for the Fourth of July. H. Athletic Facilities Fundraising Grogp - Mr. Klus gave an update on the Athletic Facilities Fundraising Foundation. He noted that he will be meeting with the Facilities Committee for the Board of Education on February 20th. He explained that they have been working on a needs assessment for their fundraising efforts on school property. Mr. Klus indicated the proposal they are initially looking at is to spend approximately 3.75 million dollars of fundraising over time to donate to school property to help improve some of their facilities. Mr. Klus stated that secondly, they are looking at fundraising approximately 1.7 million to 1.8 million dollars to improve Pamela Park. I. Garden Park Pathway, York Park and McGuire Park Playground Equipment - Mr. Keprios stated that in two weeks they are going to open bids to construct the master plan for the Garden Park pathway. In addition, they will open bids to replace the playground equipment at York Park and McGuire Park. J. Park Board Meeting Calendar — Mr. Keprios pointed out a couple of changes on the 2008 Park Board meeting calendar. He noted that the September Park Board meeting will be held on Wednesday, September 10th because of the primary election. The November Park Board meeting will be held on Wednesday, November 12th because of Veteran's Day. Mr. Keprios also pointed out that the Braemar Inspection tour will take place on Tuesday, July 8th starting at 1:00 pm. VI. PARK BOARD COMMENTS A. Thank You to Outgoing Park Board Members - Mr. Klus stated that he would like the minutes to reflect a big thank you to Andy Finsness, Linda Presthus and Karla Sitek. He indicated that these are three individuals who have given quite a few years to this Park Board and have provided a lot of leadership and a lot of their time. Mr. Keprios mentioned that the outgoing board members will be recognized for all of their years of service at the Boards and Commission meeting on March 17th B. Winter Night Out - Mr. Damman informed the Park Board that he attended the "Winter Night Out" on January 11th and that it was very successful. He noted that some of the rinks had a lot of people while others there were not as many. He indicated that it's his understanding that next year they are going to trim it down and focus on a few of the more popular areas. Mr. Damman commented that he talked to a lot of people who were very happy about the event. MEETING ADJOURNED AT 8:00 PM. 19 i lA U d9 E O O (U N N O0 n 0 O (0 C 0 C U p - N N a 'O coO) -r- - O O UA Co fD (u N 00 U O U — C 7 L C LC 0 N C U O` -0 �',_ N O Z,c 0.0 O 0 p v— >+ c ca 3 N O Y) •O CU( co fn co .0 O U Ln U O ! 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L N . i N � �- m = O m Q L a. d Q V m— LN C :2 L a? r- o N �Om0) o a U 'a �o R N O Q E y Q 9) O O co CA O '� N (o y co U OU O 0 U d C 3 O �� _ U. �I Y U r- v CD 0 O E L ..+ sZ a U ca N rn Y C' >, Co n L,Y;N U) (a' E c p C o i Qi 3 p C Lv O_ C Q U) N ca i N E 0) n O L (0 O U v a N zzz�m�z 0) N O O N �z N _0 N N �ozz za_ L O 0z City of Edina, MN Capital Improvement Program 2008 thru 2012 PROJECTS BY DEPARTMENT Department Project# Priority 2008 2009 2010 2011 2012 Total Park & Recreation Pathway Repairs/Additions: Arneson Acres PK -00-028 n/a 554,000 45,000 600,000 45,000 Parking Lot: Weber Park PK -00-035 n/a 38,800 440,000 600,000 38,800 Playground: McGuire Park PK -00-037 n/a 120,000 120,000 Playground: Pamela Park PK -00-039 n/a 150,000 150,000 Renovate softball field: Todd Park PK -01-001 n/a 91,000 91,000 Renovate west baseball field: Countryside Park PK -01-004 n/a 138,000 138,000 Playground: Chowen Park PK -02-041 n/a 120,000 120,000 Playground: York Park PK -02-042 n/a 120,000 120,000 Batting/Pitching Cages - Pamela Park PK -04-001 n/a 30,000 30,000 Hockey Rink Relocation - Walnut Ridge Park PK -04-003 n/a 90,000 90,000 Off -Leash Dog Park - France Avenue Site PK -05-006 n/a 40,000 40,000 New Park Pathway - Garden Park PK -05-007 n/a 145,000 145,000 Pathway Renovation - Todd Park PK -05-009 n/a 45,000 45,000 Replace Playground Equipment - Countryside Park PK -05-010 n/a 110,000 110,000 Window Replacement - Arneson Acres Park PK -07-002 n/a 10,000 10,000 New Athletic Field With Lights - Pamela Park PK -07-004 n/a 400,000 400,000 oncrete Maintenance Apron - Pamela Park PK -08-001 n/a 11,000 11,000 Softball Field Fencing - Pamela Park PK -08-002 n/a 30,000 30,000 60,000 Softball Field Lighting - Pamela Park PK -08-003 n/a 250,000 250,000 Neighborhood Park - Van Valkenburg Park PK -08-004 n/a 600,000 600,000 Soccer/Football Field Lighting - Pamela Park PK -08-005 n/a 80,000 80,000 Park & Recreation Total 544,800 555,000 554,000 440,000 600,000 2,693,800 GRAND TOTAL 544,800 555,000 554,000 440,000 600,000 2,693,800 Page I E tA rA -Z 4-j Q) 2%U C) Cz 4� 4 L13 z;- x 5 z i", -,:s E cc < Cz 4� CI V) u U CZ W Cz Q) CZ M V) Ln Single Family 0 1 - Residental TracyAven 4( ........... ----------------------- ■ • —0 > 0 01 a* M sbOds 1brloo C � LL � cL� H U Z u U Cn iL d V lcl-,-%�92 p�t��=cm3 u -I � 9 m d r $IF s cw Lp EBaEm�� v � C d > V cu Q .a p�t��=cm3 u -I � �Nl>tbb'd •'1dN011IClad L [:D c wEzs �a�o�;p� az5 �o'q�nmc�c a E C E�s 31 X00, o y 3 Y acB�EcY, `_ ' C � m L [:D c wEzs �a�o�;p� az5 �o'q�nmc�c a E E�s 31 X00, o y 3 Y acB�EcY, `_ m E'_AAPJ ;c v B.0 a` <`eFndm ne.e ` v A _A J � y Q d a a` L [:D c wEzs �a�o�;p� az5 �o'q�nmc�c Y---' l43 U anuaAV ,Gels ©© _ v= d) v R OJ S O O 73 +� � J R LL U) LQ3 L\.. 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