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HomeMy WebLinkAbout2007-10-09 Park Board Packetw91A, A AGENDA O e vs� Regular Meeting of the Edina Park Board m Tuesday, October 9, 2007, 7:00 P.M. may° Edina City Hall Council Chambers • ` 001PPO4801 West 50th Street aaB PARK BOARD MEETING PROCEDURES During "Public Hearings," the Chair will ask for public comment after City staff members make their presentations. If you wish to speak on the topic, you are welcome to do so as long as your comments are relevant to the discussion. To ensure fairness to all speakers and to allow the efficient conduct of a public hearing, speakers must observe the following guidelines: • Individuals must limit their presentations to three minutes or less. The Chair will modify presentation times, as deemed necessary. • Try not to repeat remarks or points of view made by prior speakers and limit comments to the matter under consideration. • In order to maintain a comfortable environment for all those in attendance, the use of signs, clapping, cheering or booing or any other form of verbal or nonverbal communication is not allowed. During "Public Comments," the Chair will ask to hear from those in attendance who would like to speak about something not on the agenda. Individuals must limit their presentations to three minutes or less and cannot speak to an issue for which a public hearing was previously held and closed or a matter scheduled for a future hearing. Individuals should not expect the Park Board to respond to their comments. Instead, the Park Board might direct the matter to staff or consideration at a future meeting. PARK BOARD AGENDA I. APPROVAL OF THE MINUTES: *Tuesday, September 11, 2007, Park Board Minutes. II. NEW BUSINESS: *A. Proposed Well and Pump House Building at Bredesen Park — Wayne Houle, City Engineer and Public Works Director. *B. Proposed Coffee Shop at Lewis Park. *C. 2008 Fees and Charges. *D. Enterprise Facilities Capital Improvement Plans. *E. Change Edinborough Park's Private Rental Policy. F. Edinborough Park's Short -Term and Long -Range Park Improvement Plans. III. OLD BUSINESS A. Athletic Facilities Fund Raiser Committee/Foundation — George Klus. B. Bike Edina Task Force Update — Todd Fronek. IV. PUBLIC COMMENT V. UPDATES FROM STAFF VI. PARK BOARD COMMENT *These are agenda items that require or request Park Board action. The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing- amplification, an interpreter, large -print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. 2 Memo To: Edina Park Board From: John Keprios, Director Edina Park and Recreation Department Date: October 3, 2007 Re: TUESDAY, OCTOBER 9, 2007, PARK BOARD MEETING STAFF REPORT. Enclosed you should find the following items: 1. Tuesday, September 11, 2007, Park Board Minutes. 2. Tuesday, October 9, 2007, Park Board Agenda. 3. Memo from Wayne Houle, City Engineer/Public Works Director. 4. Proposal and financial projections from Carolyn Kohrs. 5. Private Rental Policy Change Proposal from Ann Kattreh, Manager Edinborough Park, and Susie Miller, Assistant Manager, Edinborough Park. 6. Short -Term and Long -Range Plan Proposal for Edinborough Park from Ann Kattreh, Manager Edinborough Park, and Susie Miller, Assistant Manager, Edinborough Park. 7. 2008 Fees and Charges. 8. 5 -Year Capital Improvement Plans (2008-2012) from Enterprise Facilities. The following is the monthly Staff Report concerning each item on the agenda with the exception of Approval of the Minutes, Public Comment and Park Board Comment. PARK BOARD MEETING IN THE COUNCIL CHAMBERS EDINA CITY HALL 4801 WEST 50TH STREET The Tuesday, October 9, 2007, Park Board meeting will be at 7:00 p.m. in the City Council Chambers at Edina City Hall. If you are unable to attend, please call either Office Coordinator, Janet Canton, at 952-826-0435 or me at 952-826-0430. II. NEW BUSINESS: A. Proposed Well and Pump House Building at Bredesen Park The Engineering Department is proposing to build and install a well and pump house building in the southwest corner of Bredesen Park. Enclosed is a map showing the building and well location within the park. City Engineer Wayne Houle has submitted background information on the need for this well and an explanation for choosing Bredesen Park as a location. After discussing the proposal with City Engineer Wayne Houle, I recommend that the Park Board approve the proposal as presented. Staff will work closely with the Engineering Department on building design and location. Formal Park Board action is requested on this agenda item. -1- B. Proposed Coffee Shop at Lewis Park • Edina resident Carolyn Kohrs is proposing a concept that includes development of a coffee shop facility at Lewis Park. Carolyn has visited with me at my office and later met with City Manager Gordon Hughes. City Manager Hughes and I both suggested to Carolyn that this concept, whether it be publicly or privately owned and operated at Lewis Park, is in our view not a priority. We also stated that this concept would be a duplication of service with what the School District has already accomplished at the High School. In my view, it is bad practice and bad policy for the City of Edina to duplicate and compete with other existing private sector provided businesses that are in close proximity to the park. I also feel that it is not in the City's best interest to allow private for profit entrepreneurs to develop and operate private for profit businesses on the City's park property. If the facility is an identified need and a priority for the neighborhood and is in the best interest of the community at large, then the City should consider developing and operating the business ourselves and not lease or sell our park property to a private party. Our 2006 Needs Assessment Survey did not identify this park amenity as a community need and priority. At this time, there are other park improvements that are of greater concern and higher priority to residents than development of a coffee house. Ms. Kohrs has requested to share her idea with the Park Board for further consideration. Formal Park Board action is requested on this agenda item. 0 C. 2008 Fees and Charges Enclosed is a copy of proposed Park and Recreation Department fees and charges for 2008. As shown in the enclosed proposed fees and charges for 2008, staff proposes a modest increase for fees and charges mainly to keep pace with inflation and yet maintain program and rental fees at an affordable but competitive level. The enclosed proposed fees and charges for 2008 schedule shows increased fees in bold print. If the fee is not new or different from the previous year, then the fee appears in regular print. According to City Code, the Park Board is asked to recommend fees and charges to the City Council. The philosophy that has long been followed in the City of Edina is that fees and charges are set at a level that accomplishes the following: • Users pay their fair share of the costs associated with the programs and facilities they use today and should not place that burden on future taxpayers (user fee based philosophy). • Keep programs and activities affordable to the maximum number of residents. • Cover the costs associated with the activity or facility whenever possible. • Find a way to allow all residents to participate in basic recreation programs regardless of their ability to pay (i.e., Edina Community Foundation Grant -In -Aid Fund). In other words, we could probably charge higher fees in some cases without seeing a significant drop in participation, whereas, higher fees in other programs would see a significant drop in participation and/or rentals. I believe that it is important to keep in mind -2- our mission when establishing fees and charges. There is a reason why the private sector does not offer a myriad of Art Centers. Art Centers are not a profitable business, but are a • highly valued service for communities. Some of our enterprise facilities make a profit and some do not. We do our best to run an efficient business -like enterprise, while remaining competitively priced in the marketplace. In setting fees and charges, I ask that you please be mindful that our mission is not to maximize profits. One fee to call your attention to is the increase of the Edinborough Park's Association user fee, which is proposed to increase to $5.00 for daily admission. The City of Edina is not bound by contract to maintain a lesser daily admission fee for residents of Edinborough Park development or customers of the hotel. It is staff's recommendation that discounted fee be eliminated for both financial and fairness reasons. The park now has more recreational value for the admission price than ever before plus staff is proposing extending the hours available to the general public. Due to the establishment of a formal Edina Art Center Board, they propose Edina Art Center fees and charges directly to the City Council, and therefore those fees and charges are no longer the Park Board's responsibility. Enterprise facility managers (except the Edina Art Center) will be present to answer questions about their proposed fees and charges. Formal Park Board action is requested on this agenda item. • D. Enterprise Facilities Capital Improvement Plans Enclosed is a copy of the proposed enterprise facilities 5 -year capital improvement plans. I recommend that the Park Board approve the proposed capital improvement plans as proposed. Enterprise facility managers will be present to answer questions. Formal Park Board action is requested on this agenda item. E. Change Edinborough Park's Private Rental Policy Enclosed is a proposal from Edinborough Park Manager Ann Kattreh and Assistant Manager Susie Miller to change our current private rental policy at Edinborough Park. After discussing this proposal with my staff, I recommend that the Park Board approve the new proposed policy. Ann Kattreh and Susie Miller will be present to answer questions. Formal Park Board action is requested on this agenda item. F. Edinborough Park's Short -Term and Long -Range Park Improvement Plans My staff and I feel that it is timely and important to share some short-term and long-term park improvement ideas for Edinborough Park and get the Park Board's views on this vision. As shown in the enclosed proposal from Ann Kattreh and Susie Miller, they have done a wonderful job identifying significant changes that are needed to correct existing problems and they have proposed other park improvements and new amenities that are responsive to the results of the 2006 Needs Assessment Survey. The majority of these park improvements are to create more efficiency, capitalize on creative revenue producing opportunities, save expenses through energy efficient measures, offer more exciting and inviting recreation amenities and create a safer and more appealing user-friendly environment for our customers. -3- n U At this time, we are not asking for a discussion about funding but rather input regarding concept and vision. If this is the direction that the Park Board agrees we should pursue, then staff will begin the process of putting financial figures together and pursue funding strategies and process. Much of that will be done in a well -thought revised business plan; however, professional consulting will ultimately have to be sought to assist with design and cost analysis. For now, we ask that our focus be on concept and vision. No formal Park Board action is requested on this agenda item; however, input and feedback is requested. III. OLD BUSINESS A. Edina Athletic Facilities Foundation George Klus will give the Park Board a verbal update on the Edina Athletic Facilities Foundation. B. Bike Edina Task Force Update Park Board member Todd Fronek will give the Park Board a verbal update on the Bike Edina Task Force's progress. IV. PUBLIC COMMENT This is the opportunity for the public to give no more than 3 minutes of comments (each speaker) to the Park Board. V. UPDATES FROM STAFF Staff will give the Park Board verbal updates on status of current construction and park planning projects. VI. PARK BOARD COMMENT This is the opportunity for Park Board members to provide comments on park and recreation related matters not on the regular agenda. -4- Minutes of the Edina Park Board Tuesday, September 11, 2007 Edina City Hall, Council Chambers MEMBERS PRESENT: Ray O'Connell, Randy Meyer, Todd Fronek, Linda Presthus, Jeff Sorem, Mike Damman, George Klus, Carolyn Nelson, Howard Merriam, Andy Finsness, Karla Sitek STAFF PRESENT: John Keprios, Ed MacHolda, Janet Canton I. APPROVAL OF THE AUGUST 14, 2007 PARK BOARD MINUTES George Klus MOVED TO APPROVE THE AUGUST 14, 2007 PARK BOARD MINUTES. Karla Sitek SECONDED THE MOTION. MINUTES APPROVED. II. NEW BUSINESS A. Morningside Neighborhood Association Fee Waiver Request — Mr. Keprios informed the Park Board that they do value and support the neighborhood associations. However, from staff's standpoint this is not a financial issue but if they open the flood gates it could become a financial issue. • Ms. Finsness clarified that the current policy states that formally organized Edina neighborhood associations are offered park shelter buildings free of charge to host their formal board meetings. Jennifer Janovy, Edina Resident and on the Steering Committee for the Morningside Neighborhood Association, informed the Park Board that they are again requesting that the fee be waived for their annual meeting as well as up to two special events per year. Ms. Janovy explained that one of the things that prompted them to come back with their request again this year is because of some of the information that has come out of the Comprehensive Plan process. She noted that it states residents want to have more neighborhood connections and social activities as well as developing a stronger sense of community. She pointed out that the Park and Recreation Department's new Vision Statement in the Comprehensive Plan states "Creating Community through People, Parks and Programs". Therefore, with that in mind, they have decided to re -approach and ask that the fee be waived again for their annual meeting and up to two special events per year. Mr. Fronek asked how much revenue is generated from the shelters per year to which Mr. Keprios replied that for the last three years they have had 165 rentals which has generated $10,725.00. Mr. Fronek stated that because it is a smaller • amount of revenue that if they were to decide to open it up to more than one meeting per year he would be in favor of waiving the fees altogether for the park shelters. He noted that otherwise, he would be in favor of just one meeting per year for the neighborhood associations because there would be too many gray areas to try to figure out. Mr. Fronek pointed out that they could also defer these situations to Mr. Keprios to handle as he sees fit. Mr. Klus stated that he thinks they need to stay consistent with their current policy. Mr. Keprios informed the Park Board that there is a general park user fee which is a fee for general park areas and that fee is $45.00 an hour or $130.00 for the day. He noted that he has never charged neighborhood groups that fee as long as they continue to keep their special events open and available to the general public. Mr. Keprios explained when they have a private rental where no else can use it then he is forced to charge that fee. He also pointed out the $65.00 for a half day at the shelter buildings is already at a subsidized rate. Mr. Meyer asked how the rental expenses are calculated to which Mr. Keprios replied that the amount came from the Superintendent of Park Maintenance Vince Cockriel and those expenses are based un weekend rentals. He explained that staff do need to come in and clean, set-up, etc. and added that even if they are only there for ten minutes they still get paid time and a half for a minimum number of hours in accordance with the Union contract. Mr. Keprios stated that in addition there also has to be a follow-up clean up. Mr. Keprios pointed out that the rental rates are an approximate amount and that someone could probably argue it's substantially less for events that fall on weekdays. Mr. Meyer stated that he lives in Morningside and does have a conflict because he is married to Jennifer Janovy. He noted that as far as he is aware a person checks out a key card from City Hall, sets it up themselves and cleans up afterwards. There is no City staff involved. Mr. Keprios replied that for their board meetings that is pretty much correct, however, staff will make sure it's clean for the next event. However, for the larger special events it does require staff to come in and clean before and after the event which incurs additional expenses. Mr. Merriam asked if they charge a damage deposit to which Mr. Keprios replied no. Mr. Merriam noted that that his experience is they are on a very slippery slope because of the precedent they are setting. He stated it's a tough issue because they want to encourage the community to have their meetings and activities but then the other question is does it cost more money to administer the fees than it is to just waive them. Mr. Keprios replied that for the larger events the answer is clearly no. However, when it gets to really small things and if they start to collect damage deposits there is another administrative cost involved. He noted that in his 30 years there have been very few cases where they've had to address a rental where they caused damage and they've always made good on it. Mr. O'Connell stated that his own conclusion is that in a special situation, such as a one-time event he supports it. However, he doesn't support an on-going establishment of further meetings put in place and setting a new precedent. He supports staff's recommendation. 2 Ms. Nelson stated that they need to look at the bigger goal and decide is it to gain revenue or is it to just get use out of the parks. She commented that she feels that if by people using the parks is going to draw communities together then maybe it's more important to let them use the shelter buildings for their social activities. For purpose of discussion Ms. Presthus "MOVED THAT THE PARK BOARD ALLOW A NEIGHBORHOOD ASSOCIATION THAT IS INCORPORATED AND HAS AN ACTUAL STRUCTURE THE USE FOR THEIR BOARD MEETING AND UP TO TWO SOCIAL EVENTS A YEAR". Randy Meyer SECONDED THE MOTION. Mr. Klus stated that because Jennifer Janovy is Mr. Meyer's wife he does not think he should vote on this issue and is not so sure that he should have even seconded the motion. Therefore, he thinks Mr. Meyer should abstain from the vote. Mr. Klus indicated that he doesn't see this as a revenue issue but rather as setting a precedent in this community that they really don't need. He stated that the fee is such a nominal amount that it really shouldn't stop anyone from being able to use the parks. Mr. Meyer pointed out that the motion is very specific in that the neighborhood associations need to be incorporated. Secondly, he asked is the Park Board trying to approve a policy or are they voting to approve a recommendation to be brought forward to the City Council. Mr. Meyer asked isn't that the purpose of the Park Board to recommend things to the City Council to which Mr. Keprios replied that is correct. Ms. Presthus clarified that even if the Park Board did approve this it could be struck down at the City Council. Mr. Sorem stated that he would support not changing anything and stay with the current policy. All those in Favor: Linda Presthus Opposed: Karla Sitek, Howard Merriam, George Klus, Andy Finsness, Mike Damman, Carolyn Nelson, Jeff Sorem, Todd Fronek, Ray O'Connell Abstained: Randy Meyer MOTION FAILED. III. OLD BUSINESS • A. Bike Edina Task Force Update — Todd Fronek — Mr. Fronek handed out a draft of the bike route system. He indicated that their portion of the Bike Plan is moving along and they are on schedule. 3 Mr. Merriam asked if the Bike Edina Task Force has had any discussions with the CP Rail Line. Mr. Fronek replied his understanding is there are a lot of legal matters and issues that will need to be resolved before it will ever become a reality. At this time it is just a plan at where they eventually would like to have a bike route. Mr. Damman asked Mr. Fronek if he knows anything about Three Rivers District wanting to put a bridge across Highway 62 (Crosstown). Mr. Fronek replied that he has heard some rumblings but he has not seen any hard plans. Mr. Keprios noted that the request is coming from the City to Three Rivers District as part of the East/West corridor. He pointed out that they really want to separate the pedestrians from the traffic and they feel this would be a much safer and more heavily used alignment than forcing pedestrians and bicycles onto the Gleason Road bridge. Mr. O'Connell stated that one of the interesting things you are seeing now is more and more people are riding bicycles and they are people of all ages. He commented that one complaint that he has heard is where are the bicycle racks? He indicated that this is something that will have to be dealt with. Mr. Fronek replied that's a good point and he has heard that from different people saying that there are not enough places to lock up your bike. B. City Council Joint Park Board Meeting — Mr. Finsness reminded the Park Board about a joint meeting with the City Council on Tuesday, October 2"d at 5:00 pm in the Community Room. IV. UPDATES FROM STAFF A. Braemar Park Picnic Shelter - Mr. Keprios informed the Park Board that the new Braemar Park picnic shelter is coming along beautifully. B. Chowen Park -Mr. Keprios informed the Park Board that they just opened bids for the Chowen Park picnic shelter. He noted that they had four good bids to which the lowest one came in at $35,600. He indicated that they had budgeted $50,000 in the capital improvement plan for the project. V. PARK BOARD COMMENT A. Lewis and Van Valkenburg Parks - Mr. Sorem noted that he would like to state that he has watched a few football games this year and indicated that the fields are in phenomenal shape, so kudos to the staff for both Lewis and Van Valkenburg Parks. Meeting Adjourned at 7:45 pm 4 • o e � 'y �blose T DATE: October 3, 2007 MEMORANDUM ENGINEERING DEPARTMENT CITY OF EDINA TO: John Keprios — Park & Recreation Director FROM: Wayne Houle — Director of Public Works / City Engineer SUBJECT: Well No. 20 The Edina Utility Department would like to construct a municipal well at the northeast quadrant of Trunk Highway 62 (TH62) and Gleason Road. This well would be located on City of Edina property in the Bredesen Park area, see map. B., D..- Bredesen Park r..e o.wn,e.. A'W"A2 — Legend Y APiL 1007 �� m /:4nYCH titxfiw #F N.u.1A .Ew--Ti—azk ----- ek. I,46(2. Dte"p ) NAt— hely jZD Mibe) Pod.w.h TrWI.(2,024 Miles) Location Map Memo to John Keprios Well No. 20 Page 2 of 3 October 3, 2007 The City currently has 18 municipal wells; fifteen of these wells are useable. Within the next four years the City will be adding two additional wells in order to provide an adequate water supply for all uses in Edina. The first of these wells is Well No. 20. This will replace the well located at Sherwood Park, which has not been operational due to contaminates found in the well. Well No. 20's location was chosen due to the proximity to the well and water tower located in Creek Valley School Park (just south of TH62 and Gleason Road). State regulations limit us to placing a well no closer than 1000 feet from an existing municipal well. Staff has coordinated this location with Hennepin County, due to Gleason Road being a County Road, and also with City of Edina Park Department staff; both parties do not have any issues with this addition. This location also lends itself to a future water treatment plant located at Creek Valley School Park; Well No. 20 would then be piped below TH62. The location on the site was chosen to minimize tree loss while also minimizing the sightlines from park pathways. A minimum setback distance was also held along Gleason Road while maintaining clear views (sight lines north and south along Gleason Road) for vehicles exiting TH62. Site Plan • Memo to John Keprios Page 3 of 3 Well No. 20 October 3, 2007 The building design will be completed this fall and will be bid out this winter for a spring / summer construction. However, we have shown an architectural rendering of what we feel the design will be for this building. We challenged our architect to create a subdued building that would essentially "blend -in" to the natural scenery of Bredesen Park. The exterior would be a burnish style block with a metal roof. A chain -gated driveway would be constructed for a controlled access to the building. Architects Rendering Public Works staff would like an approval by the Park Board to construct a well in this location. Staff feels this is the best location for Well No. 20 based on a sighting analysis completed this summer by staff. Staff also feels that this well will help the City provide adequate water for its customers including water used for maintaining many of the parks within the City. Well No. 20 City of Edina Utility Department October 9 — Park Board Meeting is CITY OP EDINA Background: water system) EXISTING WATER SYSTEM: 1 18 WELLS • 3 - unusable ❑ 4 WATER TREATMENT PLANTS ❑ 4 TOWERS U 1 UNDERGROUND RESERVOIR 200 MILES OF WATERMAINS Am CITY OF EDINA Background: wells WELL DEPTHS: AOUFER FORMATION PRAIRIE DU CHIEN GROUP MOUNT SIMON - HINCKLEY 11 2 CITY OF EDINA Background: water system Homes, businesses, pump — & Parks Fl Hers 8 Chl.,I-,fk—ltls, ab p0yph phats aquifer ;: CITY OF EDINA City of Edina r System Trunk Facilities'. N W��� s Legend Fwdiw N /,v C": CITY OF EDINA Background: Partnership "11 of 18 wells located within City Parks" Provides benefits: ✓ Athletic Association Storage — Well Rehab No. 6 ✓ Parking lot for tennis court at Well No. 15 ✓ New hydrant for skating rink at Well No. 17 ✓ New trail at Alden Park for Wells 12 & 14 ✓ New parking surfaces at many locations ✓ New park shelter at Well No. 7 ✓ No billing of water use for ball fields and skating .2 C7 ®; CITY OF EDINA Project Location r 0 "" CITY OF EDINA Site Location Jos W's w ri: CITY OF EDINA Site Location Project Schedule Well Installed..............................Fall / Winter 2007 Building Constructed .............Spring/Summer 2008 Well online......................................Summer 2008 Recommendation APPROVE WELL NO. 20 " TO BE CONTRUCTED AT THIS LOCATION" .- Lewis Park Warming House Redevelopment Proposal CREATING COMMUNITY SPACE IN SOUTHWEST EDINA 1 Proposed Redevelopment Plan for Lewis Park Warming House What is The Vision? Transform the Lewis Park Warming House into a Community Meeting Place that provides this southwest Edina neighborhood with a comfortable environment for people of all ages to relax and connect with each other. It also provides the City of Edina with an attractive park building that ultimately could generate significant revenue for the City, revenue that could be used to further enhance the community. The proposed plan would replace the existing warming house—an aged, underutilized public building in disrepair—with a new and more attractive building that offers, not only the existing amenities (e.g., warming house, storage area, and lavatories), but also new amenities, such as inviting indoor and outdoor seating arrangements that would be handicap accessible, meeting areas, computer and internet access, and a food counter serving hot and cold beverages, bakery goods, fruit, sports drinks, and snacks. The new building and amenities would encourage community connections and cater to a wide range of Edina citizens in the neighborhood, including families with small children, teens, athletes, professionals, and senior citizens. How Does The Vision Meet the City of Edina's Vision and Obiectives? • Objective #1: Maintain strong residential neighborhoods. One strategy for Edina to maintain strong residential neighborhoods is for the City to work with neighborhood associations that wish to enhance the qualities of their neighborhoods through specific means. We are a group of private citizens, who recognizes that southwest Edina residents currently do not have an easily accessible "gathering spot" to encourage connections within its community and who wants to work with the City to transform the warming house building into just such a community meeting place. Seniors taking walks in the park could stop for a game of cards or watch the sporting events. Parents with small children could purchase a warm beverage before heading to the play structures. Teens would have a welcoming environment to meet to work on school projects or visit. Sports fans waiting for a football or soccer game to start or finish could get a snack or read the paper. Professionals in the adjacent industrial park could walk over for a meeting or spin around the park. In short, this community meeting place fills a need for this community and immensely improves the useful purpose of an existing park feature. • Objective #2: Provide a level of City services that sets Edina apart from other communities. The City can set itself apart from other communities by exploring opportunities to expand "enterprise" operations of the City. Working with a private group of citizens to make the Community Meeting Place at Lewis Park (CPLP) a reality is just such an enterprise operation. Multiple options for teamwork exist. These options range from the project being entirely managed and funded by the City of Edina to the project being entirely managed and funded by private citizens interested in creating an amenity for their community. Alternatively, the project could be completed as some combination of public and private funding. 2 Option 1: If the City chose to fund the entire project, all aspects for the design, construction, furnishing, and operation of the facility would follow the City's competitive bid process. The group of private citizens would serve to steer and implement the project in coordination with the City. All revenue and long-term maintenance would fall to the City. Option 2: As is likely, if public money is not readily available, private investors would undertake the CPLP redevelopment project. Investors would provide seed capital to design, build, and furnish the building. The same investors would manage operations of the CPLP using the talents of local community members and would plan to staff the project with paid local citizens. Under this plan, CPLP would be run as an independent entrepreneurial venture with all revenue generated going to offset operating costs and building and equipment costs. The building would be owned by the investors until such a time that the original investors are reimbursed for their seed capitol plus a 5% annual investment return. Once the costs for startup and investment return have been recouped, the building would be donated to the City of Edina along with all of the future revenue generated by the private operation. All terms would be specified in a legal contract according to terms that are acceptable to both parties. All revenue operations would of course be subject to State and Federal taxes and audit criteria. • Objective #3: Provide capital investments that balance need and affordability. Public facilities are important elements of both community development and municipal services and, usually, the investment in facilities and infrastructure requires additional City debt. Under Option 2 described above, the proposed CPLP project would require no capital investment—no additional debt --on behalf of the City and could ultimately provide a source of revenue to the City to support debt recovery or other City programs. • Objective #4: Accommodate the efficient movement of people and goods in and around Edina. The Proposed CPLP development is an efficient use of existing infrastructure to increase community involvement and City revenue. Lewis Park is uniquely located on the western fringe of the Edina Industrial Park and is surrounded by senior housing developments to the north and south and single family and affordable housing to the north and west. The park is within walking distance of each of these areas, is accessible by existing sidewalks, paths, and streets, and is located on existing bus routes. Lewis Park hosts a multitude of sporting events (e.g., games, tryouts, training) during the spring, summer, and fall and is used for skating in the winter. The new building would provide the same storm shelter and lavatories year around. The new building would also be handicap accessible, allowing another population access to the park amenities. The development would take advantage of existing vehicular and pedestrian traffic in the area and not add to it. • Objective #5: Take an active role in future redevelopment strategies. The area in the vicinity of 701h and Cahill has been targeted by the City of Edina for redevelopment. The CPLP development is in the 701h and Cahill area and, under Option 2 above, would provide the City with a low-cost, low-risk opportunity for the City to support a local redevelopment initiative. The City could assist the project's success by waiving city permit fees, keeping the property's tax exemption status, contributing funding in the amount already budgeted for upkeep and/or replacement of the current park building, and, possibly, by providing a redevelopment grant to expedite project success. • Objective #6: Support Edina Public Schools in maintaining an exemplary public education system for the community. Optimizing recreational opportunities for children and teens and investing in service - based learning opportunities are strategies for maintaining an exemplary educational system. Not only would the CPLP development provide an affordable and sophisticated gathering spot for teens to interact with each other in an adult environment, the development also would create synergistic opportunities for DECA students and teachers to participate in real marketing and business operations. Once the CPLP development is established, coordination with other educational programs, such as service -based learning in schools and adult education, could be explored. • Objective #7: Evaluate and efficiently employ technological advancements to provide City services. Because the CPLP facility will have computer, internet access, and Wi-Fi capabilities, the facility could serve, in a limited way, as a communication tool in the City's efforts to reach the broadest portion of the constituent audience. Information bulletin boards, electronic message boards, and perhaps even future video conference capabilities would allow citizens in that neighborhood, who would otherwise not have access to computers or transportation to City meetings, to learn about and become more active in City initiatives. 4 Creating a Community Space in SW Edina- Closing Statement The City of Edina's published Mission Statement is as follows: "Our mission is to provide effective and valued public services, maintain a sound public infrastructure, offer premier public facilities and guide the development and redevelopment of lands, all in a manner that sustains and improves the uncommonly high quality of life enjoyed by our residents and businesses." The Proposed CPLP project is a perfect fit for Edina's model of urban development. It services an already diverse community with regard to age and income, enhances the Dewey Hill and Braemar neighborhoods and the Edina Industrial Park, builds on the existing park that is pedestrian- and transit -friendly to fill a community need for a gathering spot, capitalizes on private initiative for redevelopment in a targeted redevelopment area, provides a low-risk business opportunity to increase City revenue, and forges an innovative partnership with volunteers, schools, and community organizations to serve Edina. 5 Current Building: 1,500 square foot, single - story building Current Use: Warming house (mid-December through February), two lavatories, storm shelter during events, and limited storage of maintenance equipment for park. Building Age: Unknown (over 20 years), and likely nearing end of design life. Population/Community Served: Limited. Primarily by warming house users (winter hours) and lavatories. Jobs: 1 part time for warming house 15-25 hour/week Revenue Generated: Negative revenue generated by warming house building Proposed CPLP Redevelopment Proposed Building: 2,000 to 2,500 square foot, two-story building Planned Use: Year round Community Meeting Place (including warming house for skaters) serving all demographics of residents and visitors to Southwest Edina. Also continues to provide storm shelter during events, and limited storage of maintenance equipment for park. Building Age: New Construction Spring 2008 Population/Community Served: Seniors, Adults, Teens, Children Jobs: 5 full time year round employees (200 man hours per week) Revenue Generated: Proposed Net Revenue > $50,000 Annually Proposed Amenities • Slab on Grade two-story building (handicap accessible) • Food Counter serving hot and cold beverages, sport drinks and bakery goods, fruit and possibly sandwiches, and snacks, etc. • Wi-Fi Connections • Booth seating, variety of work tables suitable for cards, projects, small group discussions • Comfortable chairs and couches • Computer Work Station with Internet Access on main floor • Two gas fireplaces • Music system with speakers indoors and out • Outdoor porches and patio seating facing the ball fields • Stylish lavatories • Wood and tile floors • Calm colors and lighting • Forced hot air natural gas heat • Central air conditioning 0 • Proposal Presentation Agenda Proposed Community Meeting Place at Lewis Park Tuesday October 9, 2007 — 7:00 pm Edina City Hall I. Greeting and Introductions (Carolyn Kohrs, Beth Johnson, and Sandy Remes) II. Project Overview (Carolyn) A. Proposal Summary Information Packet B. Project —Expectation Summary Using Private Investor Funding Strategy C. Proposed Schedule III. Financial Projections (Beth) A. Projected Revenue B. Risk Assessment: IV. Community Needs (Sandy) A. Diverse Community B. Teens C. Seniors V. Questions and Answers VI. Summary & Request for City Council Consideration of the Proposed Community Meeting Place at Lewis Park (CPLP) n LJ Project —Expectation Summary Using Private Investor Funding Strategy Community Investors Group Would Provide: • Organize Investor Group • Prepare and Provide Formal Business Plan for Project Operations • Work with City to prepare Contractual Agreement acceptable to both parties • Provide sufficient Seed Capital to complete design, construction of CPLP • Oversee all phases of design and construction of CPLP • Provide start-up and operation capitol and manage all business aspects related to the operating the New Community Meeting Place at Lewis Park • Work diligently to make the CPLP a successful venture and to recoup Seed Capitol Investment (plus 5% annual return) in the shortest possible time frame (conservative projections indicate 12 year time frame) City of Edina Would Provide: • Work with Investors to craft Contractual Agreement acceptable to both parties. • Work with Investors to provide input for the ultimate CPLP Design that is acceptable to both parties. • Advise Investors of necessary City Permits and Licenses required to construct and operate the CPLP. • • Waive all city permit and licenses fees required to complete and operate the CPLP. • Continue Tax Exempt Property Status • Lease the land supporting the CPLP to the Investors at a nominal rate (e.g., $1 /year) • Contribute funding in the amount already budgeted for upkeep and/or replacement of the current park building. • Provide city Engineering services for foundation design and structural engineering services due to potentially unstable soils known to exist in the Lewis Park vicinity. • Provide all Property and Liability Insurance for all CPLP uses The City could further assist the project's success possibly, by providing a redevelopment grant to expedite project success. Worse Case Scenario for CPLP CPLP is not embraced by the community and becomes a financial failure in spite of a variety of business attempts to achieve success, Within a specified time frame designated in the Contract, Investors would donate the failed business and the improved building to the City at a loss (no City financial obligation to purchase the improved building from the Investors). The City could continue using the building simply as a warming house or any other use, revenue generating or non -revenue generating, at their discretion. • Proposed Community Meeting Place at Lewis Park (CPLP) Proposed Schedule U Anticipated Schedule 2007/2008 City Council Review and Comment October 16 and November 6, 2007 Contractual Agreement Completed November 6 through 19, 2007 City Council Approval November 20, 2007 Building and Landscape Designs December 2007 -January 2008 Soil Borings and Foundation Designs January 2008 Bids Out,.and Contractor Selections February 2008 Demolition March 2008 after warming house is closed. 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M M IlY >, O M M 0 (O N Cp N r r 06 r-� O M N N r r r O A Icf 7 0 O N �- O ci 1` A M r ccn r d L N 7 y UwmE o 0) N d a oOA E a c ° O o L a Wco mNEdC a D =m L c 0 t " = W 5 Q' JO 2 � mC CA N O OO L oQ C/) i a c 0 p vE ' O O a)O N(9L a 0 y N � 6 p` 0 a a a 0 w¢ U7 2 ¢Ocm z z O O N Z I Proposed Change to Edinborough Park's Private Rental Policy Submitted by: Ann Kattreh, Manager Edinborough Park and Susie Miller, Assistant Manager Edinborough Park Due to the change in dynamics of Edinborough Park over the past several years, it is the recommendation of staff to discontinue all evening private rentals for reasons listed below. Hours: The Park currently closes at 5:00 p.m. on Friday and Saturday nights from April — October. This is potentially prime play time during those months. The largest volume of birthday party requests is for after 5:00 p.m. on Fridays and Saturdays in September and October. Privatized use of the park eliminates the public's ability to use the park during peak demand periods. Inconsistent hours become problematic for the public who will show up to the park one weekend to find it open for admission and show up another weekend only to find it closed to the public. The hours are not consistent from summer to winter. Complaints from Edina Residents of Park Plaza: We receive numerous complaints from residents of Park Plaza due to noise of private rental events that are typically active until Midnight. Numerous Customer Service Issues for Public and Rental Clients: • Private rentals require that the Great Hall closes early or closed all day. Many public customers spend as much time in the Great Hall as they do in Adventure Peak, which results in significant over -crowding of Adventure Peak. • Late start (6:30) for weddings. The majority of clients don't like start time. • It is difficult to book birthday parties when Great hall is closed. • Conflicts with Playpark customers and rental clients over rehearsals, photos and getting customers out of the Park prior to event start time. • Confusion with hotel guests. We have different pool hours for hotel guests for receptions, ceremonies and proms. Hotel regularly sends hotel guests into Park during ceremonies and gives wrong "Park hours" information. • Abuse to facility due to private rental crowds and alcohol. • Abuse to Adventure Peak — Private rental customers climb into the Adventure Peak play structure with alcohol, spilling and getting sick and with shoes on making black marks throughout structure and down the slides. The marks are impossible to remove and we are forced to wait until they wear off. • The high volume of public customers becomes problematic for rental clients during set-up. Ouality of Service and Staff Resource Concerns: As Edinborough Park has evolved, we have come to recognize that the park attempts to focus resources on too many varieties of recreation services and as a consequence, there tends to be a sacrifice in the quality of experience and quality of service provided for our customers. As we have become more progressive, we have continued to struggle to be all things for all people. The end result is a lesser quality product/service for the customer as well as excessive stress on full-time and part-time staff. The issues listed above are the symptoms of this bigger problem, which is, despite our best efforts, we do no one justice by trying to provide too many recreation services than our resources can provide in a quality fashion. It is our recommendation that we narrow the focus to better serve our customers. By focusing on providing more of what we do best, we will be serving a greater number of Edina residents with a higher quality experience, which also helps reduce staff stress and burnout. It is extremely difficult to recruit and sustain part time staff for private rental events because of the nature of job and late night and weekend hours. Private rentals also create high stress and burnout for full time staff. Staff works with wedding clients who are often times under high stress, which is often times escalated because those clients are often times under the influence of alcohol. Consistency with staffing on Friday and Saturday evenings is important; however, full -staffs burn out quickly working all weekends and late night/early AM hours. Other Miscellaneous Facts for Justification: Our building rentals are down from previous years largely due to our increasingly higher rental prices in a more competitive market. A lot of marketing dollars will need to be spent to potentially regain business. These private rentals are essentially privatizing a public facility. In the last two years, only one private rental client was an Edina resident. In essence, the overwhelming majority of privatized rentals are non-residents and thus excluding Edina residents the opportunity to use this amazing and magnificent indoor park facility during its prime- time evening/weekend hours the majority of the year. Aside from all other justifications listed, this philosophical issue alone could be considered enough justification in of itself. In addition, these private rentals require that we repair and replace chairs, tables and dance floor more frequently due to the accelerated use and wear. We currently are in need of $50,000 of equipment replacement due to private rentals. Another reason for the shortened life span of our tables, chairs and dance floor is also due to the fact that we do not have adequate dry storage areas for this equipment. Much of our rental equipment has to be stored in a high humidity, highly corrosive pool storage area. This issue is addressed under the short-term and long-term proposed park improvement. Financial Implications: Private rentals are currently budgeted to bring in a maximum of $75,000 a year in revenues. By eliminating private rentals, there will likely be more than $75,000 a year from other revenues sources. Additional birthday party rentals (which do not require any park closures or result in over -crowding) will bring in approximately $25,000 in additional revenues. Additional general admissions are estimated to bring at least another $10,000 in additional revenues. Additional association fees (due to the justification for increasing their daily admission fee to $5.00) should bring in approximately $12,000 in additional revenues. And a new concessions stand business (listed in the proposed park improvements attachment) is estimated to produce an additional $50,000 in revenues. In summary, the additional revenues are predicted to be: Additional Birthday Party Rentals $25,000 Additional General Admissions $10,000 Additional Association Admissions $12,000 New Concessions 50 000 TOTAL $97,000 These additional revenues do not take into account the cost savings for extending life span of the facility and equipment and more importantly the improved health, longevity, productivity and morale of our most precious resource, our valued staff. It is also worthy to mention that our initial revenue forecasts for Adventure Peak's daily admissions were originally estimated at $220,000 per year. We are now exceeding $400,000 a year in revenues for Adventure Peak and anticipate that revenues will exceed $470,000 in 2008. The point is that we will continue to be fiscally prudent and look for other innovative revenue sources and cost savings. In short, even if the revenues are a break even or slightly less than the budgeted $75,000 in private rental income, we firmly believe that this is the right thing to do for our residents, for the community, for the park facilities and equipment, and for our staff. We strongly encourage the Park Board to consider adopting this new proposed policy and we thank you for the opportunity to present our recommendations. • 2007 Random Sample Birthday Parties >unaay, AUgust !Z # Kidsl # Adults Old Fee Structure* New Fee Structun 'arty 1 131 20 $91 $200 3arty 2 121 16 $84 $200 Current Revenue $245 New Rate Structure $400 Potential Daily Revenue $1,200 with all sites reserved 10 Saturday March 17 $100 Previous Revenue $668 New Rate Structure $1,120 Potential Daily Revenue $2,400 with all sites reserved Sunday. Sentember 9 # Kids # Adults Old Fee Structure* New Fee Structure Party 1 10 10 $74 $100 Party 2 9 18 $99 $200 Party 3 7 3 $49 $100 Party 4 7 9 $49 $100 Party 5 10 10 $74 $100 Party 6 14 2 $98 $140 Party 7 18 2 $126 $180 Party 8 7 21 $99 $200 Previous Revenue $668 New Rate Structure $1,120 Potential Daily Revenue $2,400 with all sites reserved Sunday. Sentember 9 Previous Party Space Revenue $ 277.00 able to accommodate only 6 parties of 10 people New Party Space Revenue $ 750.00 able to accommodate up to 12 parties of 20 people *Old Fee Structure was used prior to the addition of our new "Party Plateau" - the old tot lot space 95% Sundays booked January - August, 2007 Great Hall is open the entire time - a huge selling point With an average revenue of $225 per Sunday revenue to date 2007 is $7,425 for Sundays If 95% of Sundays continued to book, revenue would have been at least $37,620 While this figure is high, it is possible in the future. Current 95% booking rate is without any marketing. !006 Birthday Party Revenue 2007 Estimated Revenue 2008 Estimated Revenue X13 parties = $51,943 675 parties = $60,000 750 parties = $75,000 # Kids # Adults Previous Cost New Cost Party 1 7 2 $ 49.00 $ 100.00 Party 2 10 10 $ 74.00 $ 100.00 Party 3 15 2 $ 105.00 $ 150.00 Party 4 20 20 $ 140.00 $ 200.00 Party 5 6 8 $ 49.00 $ 100.00 Party 6 10 10 $ 74.00 1 $ 100.00 Previous Party Space Revenue $ 277.00 able to accommodate only 6 parties of 10 people New Party Space Revenue $ 750.00 able to accommodate up to 12 parties of 20 people *Old Fee Structure was used prior to the addition of our new "Party Plateau" - the old tot lot space 95% Sundays booked January - August, 2007 Great Hall is open the entire time - a huge selling point With an average revenue of $225 per Sunday revenue to date 2007 is $7,425 for Sundays If 95% of Sundays continued to book, revenue would have been at least $37,620 While this figure is high, it is possible in the future. Current 95% booking rate is without any marketing. !006 Birthday Party Revenue 2007 Estimated Revenue 2008 Estimated Revenue X13 parties = $51,943 675 parties = $60,000 750 parties = $75,000 Proposed Short -Term and Long -Term Park Improvements for Edinborough Park Submitted by: Ann Kattreh, Manager Edinborough Park and Susie Miller, Assistant Manager Edinborough Park For a number of reasons shown below, staff recommends the following short-term and long-term improvements to Edinborough Park. BACKGROUND INFORMATION In 2003, Edinborough Park removed their ice rink and opened a new play structure called Adventure Peak. Adventure Peak is 44 X 44 and over 40 feet high and attracts children ages 2 -12 years old. Since the addition of Adventure Peak and the "Playpark concept" the admission revenues at Edinborough Park have quadrupled to over $400,000 in 2006. Attendance estimates show that in 2006 over 168,000 people visited the Playpark, 40,000 people visited the Pool/Track and 13,000 attended birthday parties at the Park. This totals 221,000 people that checked in at the Park Office. An additional 15,000 attend cultural performances in our amphitheater annually and an estimated 9,000 guests attend private rental events. The patron dynamics at Edinborough Park has changed. Edinborough Park Manager, Ann Kattreh, has completed a thorough assessment of Edinborough Park and its services to residents. The purpose of this assessment was to determine Edinborough Park's equipment and facility needs, as well as, assess customer future desires and expectations of Edinborough Park. The documentation below is reflective of the assessment. Short -Term Park Improvement Needs The following are proposed short-term (1-5 years) park improvements needed to meet the immediate needs of park to enhance facility operations, provide a safer and more user- friendly environment that is easier to monitor for security purposes: - Convert catering kitchen into bathrooms needed for the lower level. - Relocate an expanded park admissions office. - Relocate park administrative offices. - Add new rest rooms to the north end of the building. - Develop new concessions area with seating. - Replace McQuays heating/AC unit. - Replace Poolpak rooftop dehumidification/heating unit. - Replace water heater. - WIFI (free wireless internet access for customers). - Soft play equipment for Great Hall. - Enclose back of theater for security purposes. Long -Term Park Improvement Needs In addition to the short-term park improvements listed above, we strongly recommend the following long-term (5-10 years) enhancements at Edinborough Park to respond to the identified results from the 2006 Needs Assessment Survey, additional patron requests and other park improvements identified by staff. • Expand fitness opportunities, such as, new and longer running track, expanded aerobic equipment and weight areas, including youth fitness equipment. • New classrooms and banquet/meeting room facility. • New expanded user-friendly and secure locker rooms and add new family locker rooms. • Renovate existing pool to retrofit additional recreational aquatic opportunities and/or add new indoor recreational pool, such as an accessible splash pool. • Climbing wall in Great Hall. • Toddler equipment in Great Hall. • Indoor mini golf. • Amphitheater — Big Screen TV for parents to watch sporting events or kid shows or "movie night" or open up Amphitheater for a climbing wall and eliminate concerts. • Heated outside storage for outdoor maintenance equipment. • Inside storage (for tables, chairs, dance floor, balls, miscellaneous indoor equipment and supplies and indoor maintenance equipment). Justification for Proposed Park Improvements Shown Above: Immediate Facility Needs: Edinborough Park is 20 years and needs updating. Items include but are not limited to major mechanicals, offices, storage, restrooms, locker rooms, pool, track, concessions, etc. Currently there are no public restrooms on the lower level. This creates much difficulty for our youngest customers and their parents trying to reach the upper level of other end of the building for restroom facilities. Our patrons were surveyed and this was their number one complaint. Concession area is needed. Other than the snack and beverage machines located in the Park, there is no food for purchase in the complex. We have a captive audience with significant potential for food sales to our customers, residents and corporate center tenants. In the patron survey the need for a concession area was the number one complaint. This is also a significant untapped revenue source for the park. A new front office is needed. The current one is too small and too difficult to locate. Because of the location and narrow walkway, we get long lines and crowding at office, creating poor customer service. We have 2 customer service windows, but only enough room for our guests to form one line. Pool shell, Great Hall floor, and Track floor all need re -surfacing. It is impossible to clean our interior, 2nd level pool windows without draining the pool. Track is not accessible. Currently residents with physical disabilities must enter the track • area from outside. There are steps from the entrance to the track. This is a violation of the American with Disabilities Act. Sidewalks and cement at main cul-de-sac entrance need replacing. Pool deck tile and wall tile need replacing. Locker rooms need replacing or significant remodeling. They are grossly undersized, have poor air quality and drainage and have accessibility limitations due to size constraints and entrance doors. Park doors need to be replaced with doors with a more secure locking mechanism and keyless entry. Track and locker rooms have limited accessibilitv to guests. Family locker rooms are needed. We currently are forced to direct people to our dressing rooms in our lower level employee area. This area has no shower facilities and requires that people walk through the Park in their swimming suits. Park doors need to be replaced with doors with a more secure locking mechanism and keyless entry. Public Tables/Seating area is undersized. We've had to put a time restriction on tables so that more people can use them. Energy efficiencies should be met. The park is not only very expensive to operate, it is also a drain on energy resources. New technology offers alternate lighting and heating/cooling systems that would offer energy efficiencies and allow Edinborough to truly be a "green" facility. Facility Options: Catering, kitchen could be turned into storage area and/or restrooms Locker rooms could be turned into public restrooms on the lower level. Meeting and event space could be provided in a new, "separate" rental space — similar to the Maple Grove Community Center. As stated in the last Edina Community Survey of Park and Recreation Facilities, Edinborough Park was one of the most visited Parks, and the community is looking for more fitness facilities. The survey also identified pathways as the number one most requested park amenity. An expanded indoor running/walking track at Edinborough Park would provide a wonderful and convenient environment controlled pathway opportunity for Edina residents and other park patrons. Safety/Programming: Youth patron safety - In the current environment it is impossible to keep Pool/Track Patrons separate from Adventure Peak Patrons. We do have a policy that adults can only enter the lower level of Edinborough Park with a paid child admission. This is one effort to keep adults separated from the youth visiting Adventure Peak. However our guests visiting the Pool and Track Better security is needed for the main entrance and the Park Office. When there are long lines, it is difficult to see main stairs and someone can easily walk down the steps unnoticed. The building was constructed with little to no thought for security. Front office staff and register security. Currently the front office is in an area of the park that is not visible to most guests and other staff. The registers are accessible from the windows. Video surveillance is also needed for staff safety. Locker room security — Currently our locker rooms are not accessible. Patrons who need accessible or family locker rooms need to use the dressing rooms on the opposite side of the park. Therefore families are walking through the park in their swim suits and there are no showers. This also poses a risk for additional adults entering play park area. We can address childhood obesity with programming and facilities geared toward youth. Senior programming. We also could offer more senior centered fitness programs. Silver Sneakers would be one viable option however we are inviting individuals who may have disabilities to a not accessible facility. We wish to thank the Park Board in advance for your input and feedback on the above proposed park improvements and vision for Edinborough Park's future. Your continued support and interest in Edina's park system is greatly appreciated. �gINA,1L� o� e 0 RESOLUTION NO. 2006 - 110 DRAFT SETTING 2008 PARK AND RECREATION FEES Ciiy of Edina BE IT RESOLVED that the Edina City Council does hereby approve and set the following 2008 Park and Recreation Fees. PARK AND RECREATION, 2007 2008 PLAYGROUND $24.00 $25.00 ADULT TENNIS INSTRUCTION $44.00 $46.00 YOUTH TENNIS INSTRUCTION $44.00 $46.00 PEE WEE TENNIS $31.00 $32.00 TEAM TENNIS $77.00 $80.00 TENNIS CAMP $91.00 $94.00 FAB 4 & 5 $68.00 $70.00 NATURE CAMP $57.00 $60.00 SAFETY CAMP $25.00 $25.00 SUPER 6 & 7 $40.00 $42.00 CHEERLEADING CAMP $44.00 $46.00 BECOME A MAGICIAN $28.00 $30.00 TEA FOR TWO $5.00/person $5.00/person FISHING CLINIC $7.50 $8.00 MINI HAWK $92.00 $99.00 CREEPERS, CRITTERS, CRAWLERS $43.00 $50.00 PRE -TEEN PARTY $37.00 $50.00 YOU'RE NOT TOO OLD FOR THIS $48.00 $50.00 WIN TWINS $15.00 $16.00 WALKING CLUB $20.00 or $35/Couple $21.00 or $37.00/Couple RUNNING CLUB - GIRLS $25.00 $25.00 FRIDAY FIELD TRIPS Varies $15 - $25/Trip Varies $15 - $25/Tri BASKETBALL CAMP $92.00 $99.00 SWEETHEART DANCE NA $40.00/Couple MIGHTY HAWKS NA $99.00 City Hall 4801 WEST 50TH STREET EDINA, MINNESOTA, 55424-1394 Park and Recreatilon Department www.cityofedina.com 952-826-0367 FAX 952-826-0385 TTY 952-826-0379 AQUATIC CENTER ADULT ATHLETIC FEES RESIDENT FAMILY: 2007 SUMMER SOFTBALL First 2 members BASKETBALL *$85.00/$95.00 Each additional member 2007 2008 Maximum (8 members) $365.00 2007 2008 Co-Rec & Mens Classic League $420.00 $425.00 5 -Man C League 2008 $495.00 $495.00 Mens/Womens 35 & Over & Industrial League $385.00 $390.00 5 -Man B League Maximum (8 members) $495.00 $495.00 Non -Resident Fee Individual $26.00 $26.00 Daily Admission HOCKEY $9.00 Non -Resident Fee Team $160.00 $160.00 4 -Man League Contracted $250.00 $250.00 VOLLEYBALL BROOMBALL Officiated Leagues $325.00 $330.00 Co-Rec League $290.00 $300.00 Non -Resident Individual $10.00 $10.00 CO-REC KICKBALL LC 0::-:R::E _C KICKBALL 1 $125.00 $125.00 AQUATIC CENTER _ SEASON TICKETS RESIDENT FAMILY: 2007 2008 First 2 members *$85.00/$95.00 *$85.00/$95.00 Each additional member $45.00 $45.00 Maximum (8 members) $365.00 $365.00 RESIDENT INDIVIDUAL: *45.00/$50.00 *45.00/$50.00 NON-RESIDENT FAMILY: 2007 2008 First 2 members *$100.00/$110.00 *$100.00/$110.00 Each additional member $50.00 $50.00 Maximum (8 members) $410.00 $410.00 NON-RESIDENT INDIVIDUAL $55.00/$60.00 $55.00/$60.00 Daily Admission $9.00 $9.00 Admission after 6 P.M. $7.00 $7.00 Aquatic Instruction Contracted Contracted * Early Bird Special if purchased no later than April 30, 2008. ARENA 2007 2008 Hourly Rate (as of 9/95) $165.00 $170.00 Open skating Youth and Adult $4.00 $4.00 Skate Rental $2.00 $2.00 Skate Sharpening $4.00 $4.00 SEASON TICKETS set first week of September RESIDENT FAMILY: 2007 2008 First 2 members $95.00 $100.00 Each additional member $5.00 $5.00 Maximum (7 persons) $120.00 $125.00 RESIDENT INDIVIDUAL: $85.00 $90.00 NON-RESIDENT FAMILY: First 2 members $110.00 $115.00 Each additional member $5.00 $5.00 Maximum (7 persons) $135.00 $140.00 NON-RESIDENT INDIVIDUAL $95.00 $100.00 CLASSES $100.00 $105.00 • ART CENTER - 2007 Membership rates — FAMILY $40 - $30 INDIVIDUAL Edina Resident Members $5.00 0 HOURS @ CLASS PRICE $7.00/hour Non -Member, Member HOURS @ $8.00/hour WORKSHOP PRICE (parent/child) $72/$65 30 $210/$189 9 24 $168/$151 8 $64/$48 22 $154/$139 7 $56/$50 20 $140/$126 6 $48/$43 18 $126/$113 5 $40/$36 16 $112/$101 $56/$50 20 15 $105/$94 HOURS @ $10.00/hour 14 $98/$88 12 $84/$76 8 $80/$72 10 $70/$63 7 $70/$63 9 $53/$57 6 $60/$54 8 $56/$50 5 $50/$45 7 $49/$44 4 $40/$36 6 $42/$38 3 $30/$27 5 $35/$31 2 $20/$18 4 $28/$25 1 $10/$9 ART CENTER — 2008 Membership rates — FAMILY $40 - $30 INDIVIDUAL Edina Resident Members $5.00 0 HOURS @ $7.35/hour CLASS PRICE Non -Member, Member HOURS @ $8.00/hour WORKSHOP PRICE (parent/child) $72/$65 30 $220/$198 9 24 $176/$158 8 $64/$48 22 $162/$146 7 $56/$50 20 $147/$132 6 $48/$43 18 $132/$119 5 $40/$36 16 $118/$109 15 14 $110/$99 $103/$93 HOURS @ $10/hour 12 $88/$79 8 $80/$72 10 $73/$66 7 $70/$63 9 $66/$59 6 $60/$54 8 $59/$53 5 $50/$45 7 $511$46 4 $40/$36 6 $44/$40 3 $30/$27 5 $37/$33 2 $20/$18 4 $29/$26 1 $10/$9 rBRAEMAR GOLF COURSEi GREEN FEES 2007 2008 _ 18 hole - non -patron $35.00 $36.00 18 hole - patron $27.00 $27.00 9 hole - non -patron $19.00 $19.00 9 hole - patron $15.00 $15.00 Junior 18 Hole Rate $18.00 $18.00 Junior 9 Hole Rate $9.00 $10.00 GROUP FEES - 18 holes $48.00 $48.00 GROUP FEES - 9 holes $20.00 $20.00 PATRON CARDS (before April 1) 2007 2008 Individual $65.00 $65.00 Executive Course $25.00 $25.00 PATRON CARDS (after March 31) 2007 2008 Individual Executive Course COMPUTERIZED HANDICAPS Resident Non -Resident LOCKERS Men's 72 inch Men's 42 inch Ladies 72 inch CLUB STORAGE CLUB RENTAL PULL CARTS GOLF CARS 18 holes 9 holes 18 holes/person with disability/s Group Car Fees GROUP GOLF LESSONS Adult Junior Resident - wedding related Non-residents - wedding related Other events $70.00 $25.00 2007 $22.00 $27.00 2007 $40.00 _ $30.00 _ $20.00 $50.00 $8.50 $3.00 2007 $28.00 $16.00 II rider $16.00 $36.00 2007 $99.00 $44.00 BRAEMAR ROOM 2007 $900.00 $1,000.00 $350.00/$1,000.00 5 $70.00 $25.00 2008 $22.00 $27.00 2008 $40.00 $30.00 $20.00 $50.00 $8.50 $3.00 2008 $28.00 $16.00 $16.00 $36.00 2008 $99.00 $44.00 2008 $900.00 $1,000.00 $350.00/$1,000.00 BRAEMAR EXECUTIVE COURSE GREEN FEES 2007 2008 Adult non -patron $13.00 $13.00 Adult patron $10.00 $10.00 Junior - non -patron $8.00 $9.00 Junior - patron $7.00 $7.00 Golf Cars (everyone) $13.00 $14.00 Pull Carts $2.50 $2.50 Group Fees $14.00 $15.00 DRIVING RANGE 2007 2008 Large Bucket $7.00 $7.25 Small Bucket $4.75 $5.00 Warm -Up Bucket $2.75 $2.75 FRED RICHARDS GOLF COURSE GREEN FEES 2007 2008 Adult - non -patron $13.00 $13.00 Adult - patron $10.00 $10.00 Junior - non -patron $8.00 $9.00 Junior - patron $7.00 $7.00 Golf Cars (everyone) $13.00 $14.00 Pull Carts $2.50 $2.50 Group Fees $14.00 $15.00 E GOLF DOME 2007 2008 Large Bucket $7.00 $7.00 Senior Bucket $6.75 $6.75 Time Golf'/2 hour $10.00 $10.00 Hourly Field Rental $120.00 $130.00 E EDINBOROUGH PARK 2007 2008 Pool & Track Daily Passes $4.50 residents $5.50 non-residents $5.50 residents & non-residents "POOL & TRACK" SEASON PASSES 2006 2008 Edina Individual $240.00 $250.00 Each Additional Member $70.00 $80.00 Non -Edina Individual $270.00 $280.00 Each Additional Member $80.00 $90.00 Locker Rental $0.25 $0.25 BUILDING RENTALS EXCLUSIVE RENTAL 2007 2008 NON-EXCLUSIVE RENTALS/HR Friday Evening $2,000.00 $2,000.00 Great Hall $300.00 $300.00 Saturday Evening $2,000.00 $2,000.00 Theater $175.00 $200.00 Prom $2,700.00 $2,700.00 Grotto $125.00 $150.00 Adventure Peak $200.00 $250.00 Pool (swim team only) $30.00 $30.00 Commercial Photo Shoot hour) Domestic Photo Shoot (hourly) Any Park Area Blocked Off $ 200.00 $200.00 Any Park Area Blocked Off $125.00 $150.00 Grotto $ 200.00 $200.00 Grotto $125.00 $150.00 Theatre $ 200.00 $200.00 Theatre $125.00 $150.00 Great Hall $ 300.00 $300.00 Great Hall $200.00 $300.00 EDINBOROUGH PARK "PLAYPARK" Weekend Rental - Full Evening 6 PM -12 AM Paddle Boats 4 person boat 1/2 hr 2007 2008 Playpark Daily Admission: 2007 2008 $950.00 $995.00 Winter sled per hr Resident $4.50/person $5.50 Non-resident $5.50/person $5.50 Children Under 12 Months FREE FREE Adults Free With Paid Child Free With Paid Child Edinborough Association Members Daily Pass $2.50 $5.00 Playpark Punch Pass - 10 Uses Resident $40.00 $45.00 Non-resident $45.00 $45.00 Resident: $15.00/hr. COMMERCIAL PHOTO SHOOT First Member $80.00 $80.00 Each Additional Member $60.00 $60.00 Non -Resident: First Member $105.00 $105.00 Each Additional Member $85.00 $85.00 Total Facility Daily Admission: Resident $7.00 $9.00 Non-resident $9.00 $9.00 CENTENNIAL LAKES Rental Concession Items Weekend Rental - Full Evening 6 PM -12 AM Paddle Boats 4 person boat 1/2 hr 2007 $6.00 2008 $6.00 Friday evening 2007 2008 $950.00 $995.00 Winter sled per hr $6.00 $6.00 Saturday evening $950.00 $995.00 Ice Skates $4.00 $4.00 BUILDING RENTALS Champion Putting 9 hole $4.00 $4.00 %2 day - Salon M-TH $225.00 $225.00 18 hole $8.00 $8.00 Sunday - %2 day Salon $325.00 $350.00 Amphitheater Rental Lawn Games Amphitheater Rental $250.00 $250.00 Per Court $14.00/hr $15.00/hr. COMMERCIAL PHOTO SHOOT $50.00/hr $50.00/hr PARK DEPARTMENT RENTALS General Park Areas: -7Van Valkenburg/Courtney Fields (Residents Only) 2007 2008 2007 2008 Resident Use/hour $45.00 $45.00 Per field/day includes building $160.00 $160.00 Resident Use/day $130.00 $130.00 Edina Athletic Associations Commercial Use (i.e. TV)/hour $70.00 $70.00 Field User fee/participant $9.00 $9.00 Commercial use with light/hour $125.00 $125.00 Gymnasium User fee/participant $9.00 $9.00 Picnic shelter/day - Cornelia $135.00 See Below Edina Hockey Association Outdoor Hockey Rink Showmobile/day $700.00 $700.00 Field User fee/participant $9.00 $9.00 Park Shelter Buildings (half-day) Athletic Fields - Residents Only: Weber Park $65.00 $65.00 Per field - per day $130.00 $130.00 Cornelia School Park $65.00 $65.00 Per field - per hour $45.00 $45.00 Todd Park $65.00 $65.00 Per field - per hour (with lights) $70.00 $70.00 Walnut Ridge Park $65.00 $65.00 ARNESON ACRES PARK/TERRACE ROOM ONLY Park Shelter Buildings (full-day) Per hour, first hour $45.00 $50.00 Weber Park $100.00 $100.00 Each additional hour up to 3 hours $35.00 $35.00 Cornelia School Park $100.00 $100.00 Per day (4 hours or more) $150.00 $160.00 Todd Park $100.00 $100.00 ARNESON ACRES PARK/GAZEBO ONLY Walnut Ridge Park $100.00 1 $100.00 '/2 day (6 hrs or less) $45.00 $50.00 Rosland Park Pathway Full day (over 6 hours) $80.00 $90.00 Per hour $55.00 $55.00 Arneson Acres Terrace Room/Gazebo: Per day $210.00 $210.00 Per day (4 hours or more) $175.00 $180.00 Utley Park Fire Ring Rental Per hour, first hour $61.00 $65.00 Fire Ring - per day $25.00 $25.00 Each additional hour up to 3 hours $33.00 $35.00 Picnic Shelter Rentals full day) Picnic Shelter Rentals (half-day Chowen Park $40.00 $40.00 Chowen Park $25.00 $25.00 Sherwood Park $40.00 $40.00 Sherwood Park $25.00 $25.00 Rosland Park $135.00 $140.00 Wooddale Park $25.00 $25.00 Wooddale Park $40.00 $40.00 Braemar Park NA $40.00 U - PEGGY KELLY MEDIA ARTS STUDIOS DO -IT YOURSELF 2007 2008 EQUIPMENT 2007 2008 SERVICES HOURLY HOURLY RENTAL 2 DAY 2 DAY FEE FEE RENTAL RENTAL Transfer movies to video $20.00/ $20.00/ 35mm Slide $20.00 $20.00 VHS tape or DVD disk $40.00 $40.00 Projector Pictures or slides to video $20.00/ $20.00/ VHS Camcorder $25.00 $25.00 (album) $40.00 $40.00 Audio Dubbing or $15.00/ $15.00/ Overhead $20.00 $20.00 Transfer $40.00 $40.00 Projector Digital Video Editing $25.00/ $25.00/ 16mm Movie $25.00 $25.00 $50.00 $50.00 Projector 35mm Photo Copies $12.00 $12.00 Super 8mm $30.00 $30.00 Projector with sound 35mm Slide Copies $12.00 $12.00 8mm Movie $25.00 $25.00 Projector VHS Video Copies $8.00 $8.00 Lowell Light Kit $20.00 $20.00 (up to 3 at one time) Studio does it $15.00 $15.00 Foreign Conversion $15.00 $15.00 Movie screen $5.00 $5.00 (PAL, SECAM) Studio does it $21.00 Audio Cassette Dupl. $1.00/ $1.00/ copy I cop Customer provides blank cassettes (video and audio), film and lamination supplies. * STUDIO COPYING/TRANSFERRING PHOTO/VIDEO STUDIO RENTAL 2007 2008 Photo Studio - not staffed $20.00 member $20.00 member non-members pay add'I non-members pay add'I daily access fee daily access fee COMPUTER OPEN STUDIO TIME 2007 2008 Macintosh G3 or Compaq 266 Mhz PC $14.00/hr. $14.00/hr. (includes use of Adobe Photoshop, PageMaker and non-members pay non-members pay an Illustrator software with Epson Color Stylus an add'I $10.00 add'I $10.00 daily printing - prints purchased separately) daily access fee access fee MEMBERSHIP 2007 2008 One da /one visit pass - $10.00 $15.00 $15.00 Annual Individual Membership (12 months) $30.00 $30.00 Annual Family Membership (12 months) $40.00 $40.00 10 • EDINA SENIOR CENTER FEES 2007 2008 Golf League Membership Richards Golf Course $10.00 $10.00 55+ Softball League Membership Van Valkenbur $35.00 $35.00 Bowling League Membership $10.00 $10.00 Edina Senior Center Membership $16.00/$26.00 $17.00/$27.00 Greeting Cards $1.00 $1.00 Trips & Tours $2.50 $2.50 Defensive Driving $19.00 4 hr. class $24.00 8 hr. class $19.00 4 hr. class $24.00 8 hr. class Elder Learning Institute Classes $17.00 $18.00 Card Tournaments $1.00/person $1.00/person Social Card Groups $.25 per person $.25 Per person per day per day Podiatrist $1.00/Patient $1.00/Patient Community Education $2.00/person per $2.00/person per class per day class per day ROOM RENTAL Fireside Room & Classrooms per hour - minimum 2 hours $35.00 $40.00 Fireside Room & Classrooms per day $135.00 $140.00 Gathering/GRANDVIEW Room per hour - minimum 2 hours $45.00 $50.00 Gathering/GRANDVIEW Room per day $185.00 $190.00 Wall Art Disolav Rental 15% of Sale 15% of Sale EQUIPMENT RENTAL Television/VCR/DVD $10.00 $10.00 Overhead Projector $5.00 $5.00 Portable Screen $5.00 $5.00 ATTEST: City Clerk Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK 1, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of December , 2007 and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this day of 11 ,20 City Clerk City of Edina, MN Capital Improvement Program 2008 thru 2012 PROJECTS BY DEPARTMENT Department Project# Priority 2008 2009 2010 2011 2012 Total Aquatic Center ECL -03-007 n/a Flowrider AQC-03-001 n/a Upgrades and Replacements AQC-07-001 n/a Aquatic Center Total ECL -04-003 n/a Arena ECL -04-004 n/a Replace Zamboni A-00-006 n/a Refurbish West Arena A-04-001 n/a Dehumidification System A-07-002 n/a Repairs & Maintenance A-08-001 n/a Arena Lighting A-08-002 n/a Truck with Plow A-08-003 n/a Arena Total Edinborough/Centennial :P Adventure Peak Remodel Improvement ECL -03-007 n/a CL Paint Park Fixtures ECL -03-009 n/a EP Replace Great Hall Floor ECL -03-011 n/a EP Weight Equipment ECL -04-003 n/a CL Replace Utility Vehicle ECL -04-004 n/a CL Bridge to Clubhouse ECL -04-005 n/a CL Fountain ECL -04-006 n/a Replace PoolPac Unit ECL -06-003 n/a Paver Replacement ECL -06-004 n/a CL Replace HVAC Units ECL -06-005 n/a Theater Curtain and Rigging ECL -06-006 n/a EP Replace Carpeting ECL -06-007 n/a EP Concession Area Addition ECL -06-008 n/a Dance Floor ECL -07-001 n/a Pool Chair Lift ECL -07-002 n/a Paint Amphitheater Structure ECL -07-003 n/a CL Signage improvement ECL -07-004 n/a Enclose Rear of Theater ECL -07-005 n/a EP Adventure Peak Renovation ECL -07-006 n/a EP Floor Scrubber ECL -07-007 n/a EP Replace Gym Curtain ECL -07-008 n/a CL Replace Centrum Building Roof ECL -08-001 n/a CL Replace Centrum Pavers ECL -08-002 n/a CL Paint South Park Railings ECL -08-003 n/a CL Renovate Putting Greens ECL -08-004 n/a ;L Replace Cracked/Broken Concrete ECL -08-005 n/a cP Track Floor ECL -08-006 n/a 50,000 1,200,000 1,200,000 30,000 40,000 40,000 50,000 50,000 210,000 30,000 40,000 40,000 1,250,000 50,000 1,410,000 90,000 90,000 12,000 1,200,000 1,200,000 40,000 150,000 150,000 25,000 8,000 25,000 25,000 25,000 100,000 50,000 160,000 50,000 26,000 40,000 26,000 75,000 116,000 1,225,000 175,000 25,000 1,616,000 50,000 50,000 25,000 25,000 45,000 45,000 10,000 10,000 12,000 12,000 40,000 40,000 8,000 8,000 160,000 160,000 40,000 40,000 22,000 22,000 14,000 14,000 12,000 12,000 30,000 30,000 10,000 10,000 7,000 7,000 16,000 16,000 20,000 20,000 12,000 12,000 60,000 60,000 7,000 7,000 8,000 8,000 175,000 175,000 15,000 15,000 28,000 28,000 40,000 40,000 12,000 12,000 30,000 30,000 Page 1 Department Project# Priority 2008 2009 2010 2011 2012 Total EP Security Camera System ECL -08-007 n/a 12,000 12,000 EP Concrete - Main Entrance ECL -08-008 n/a 25,000 25,000 'P Torrent Floor Machine ECL -08-009 n/a 7,500 7,500 Edinborough/Centennial Total 310,000 230,000 118,000 140,000 154,500 952,500 Golf Course Redesign Holes 19-27: Braemar GC -00-010 n/a 950,000 950,000 Driving Range Renovation GC -02-001 n/a 600,000 600,000 Cart Path Renovation GC -03-002 n/a 275,000 275,000 Parking Lot Resurfacing GC -06-001 n/a 75,000 75,000 150,000 Maintenance Equipment: Braemar GC -07-001 n/a 137,000 140,000 145,000 150,000 155,000 727,000 Miscellaneous Equipment: Braemar GC -07-002 n/a 37,000 38,000 40,000 40,000 40,000 195,000 Replacement Irrigation System Phase I GC -07-004 n/a 600,000 600,000 Golf Course Total 174,000 253,000 535,000 1,390,000 1,145,000 3,497,000 Golf Dome Upgrade Electrical Service & Lighting GD -00-001 n/a 30,000 30,000 Propane Back-up Inflation System GD -04-001 n/a 15,000 15,000 Golf Dome Total 15,000 30,000 45,000 GRAND TOTAL 589,000 654,000 1,918,000 2,985,000 1,374,500 7,520,500 Page 2