HomeMy WebLinkAbout2007-10-09 Park Board Packetw91A, A AGENDA
O e vs� Regular Meeting of the Edina Park Board
m Tuesday, October 9, 2007, 7:00 P.M.
may° Edina City Hall Council Chambers
• ` 001PPO4801 West 50th Street
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PARK BOARD MEETING PROCEDURES
During "Public Hearings," the Chair will ask for public comment after City staff
members make their presentations. If you wish to speak on the topic, you are welcome
to do so as long as your comments are relevant to the discussion. To ensure fairness
to all speakers and to allow the efficient conduct of a public hearing, speakers must
observe the following guidelines:
• Individuals must limit their presentations to three minutes or less. The Chair will
modify presentation times, as deemed necessary.
• Try not to repeat remarks or points of view made by prior speakers and limit
comments to the matter under consideration.
• In order to maintain a comfortable environment for all those in attendance, the use
of signs, clapping, cheering or booing or any other form of verbal or nonverbal
communication is not allowed.
During "Public Comments," the Chair will ask to hear from those in attendance who
would like to speak about something not on the agenda. Individuals must limit their
presentations to three minutes or less and cannot speak to an issue for which a public
hearing was previously held and closed or a matter scheduled for a future hearing.
Individuals should not expect the Park Board to respond to their comments. Instead,
the Park Board might direct the matter to staff or consideration at a future meeting.
PARK BOARD AGENDA
I. APPROVAL OF THE MINUTES:
*Tuesday, September 11, 2007, Park Board Minutes.
II. NEW BUSINESS:
*A. Proposed Well and Pump House Building at Bredesen Park — Wayne Houle, City
Engineer and Public Works Director.
*B. Proposed Coffee Shop at Lewis Park.
*C. 2008 Fees and Charges.
*D. Enterprise Facilities Capital Improvement Plans.
*E. Change Edinborough Park's Private Rental Policy.
F. Edinborough Park's Short -Term and Long -Range Park Improvement Plans.
III. OLD BUSINESS
A. Athletic Facilities Fund Raiser Committee/Foundation — George Klus.
B. Bike Edina Task Force Update — Todd Fronek.
IV. PUBLIC COMMENT
V. UPDATES FROM STAFF
VI. PARK BOARD COMMENT
*These are agenda items that require or request Park Board action.
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing- amplification, an interpreter,
large -print documents or something else, please call 952-927-8861 72 hours in
advance of the meeting.
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Memo
To: Edina Park Board
From: John Keprios, Director
Edina Park and Recreation Department
Date: October 3, 2007
Re: TUESDAY, OCTOBER 9, 2007, PARK BOARD MEETING STAFF REPORT.
Enclosed you should find the following items:
1. Tuesday, September 11, 2007, Park Board Minutes.
2. Tuesday, October 9, 2007, Park Board Agenda.
3. Memo from Wayne Houle, City Engineer/Public Works Director.
4. Proposal and financial projections from Carolyn Kohrs.
5. Private Rental Policy Change Proposal from Ann Kattreh, Manager Edinborough Park, and
Susie Miller, Assistant Manager, Edinborough Park.
6. Short -Term and Long -Range Plan Proposal for Edinborough Park from Ann Kattreh,
Manager Edinborough Park, and Susie Miller, Assistant Manager, Edinborough Park.
7. 2008 Fees and Charges.
8. 5 -Year Capital Improvement Plans (2008-2012) from Enterprise Facilities.
The following is the monthly Staff Report concerning each item on the agenda with the exception of
Approval of the Minutes, Public Comment and Park Board Comment.
PARK BOARD MEETING IN THE
COUNCIL CHAMBERS
EDINA CITY HALL
4801 WEST 50TH STREET
The Tuesday, October 9, 2007, Park Board meeting will be at 7:00 p.m. in the City Council Chambers
at Edina City Hall. If you are unable to attend, please call either Office Coordinator, Janet Canton, at
952-826-0435 or me at 952-826-0430.
II. NEW BUSINESS:
A. Proposed Well and Pump House Building at Bredesen Park
The Engineering Department is proposing to build and install a well and pump house
building in the southwest corner of Bredesen Park. Enclosed is a map showing the building
and well location within the park. City Engineer Wayne Houle has submitted background
information on the need for this well and an explanation for choosing Bredesen Park as a
location.
After discussing the proposal with City Engineer Wayne Houle, I recommend that the Park
Board approve the proposal as presented. Staff will work closely with the Engineering
Department on building design and location.
Formal Park Board action is requested on this agenda item.
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B. Proposed Coffee Shop at Lewis Park
• Edina resident Carolyn Kohrs is proposing a concept that includes development of a coffee
shop facility at Lewis Park. Carolyn has visited with me at my office and later met with
City Manager Gordon Hughes. City Manager Hughes and I both suggested to Carolyn that
this concept, whether it be publicly or privately owned and operated at Lewis Park, is in our
view not a priority. We also stated that this concept would be a duplication of service with
what the School District has already accomplished at the High School.
In my view, it is bad practice and bad policy for the City of Edina to duplicate and compete
with other existing private sector provided businesses that are in close proximity to the
park. I also feel that it is not in the City's best interest to allow private for profit
entrepreneurs to develop and operate private for profit businesses on the City's park
property. If the facility is an identified need and a priority for the neighborhood and is in
the best interest of the community at large, then the City should consider developing and
operating the business ourselves and not lease or sell our park property to a private party.
Our 2006 Needs Assessment Survey did not identify this park amenity as a community
need and priority. At this time, there are other park improvements that are of greater
concern and higher priority to residents than development of a coffee house.
Ms. Kohrs has requested to share her idea with the Park Board for further consideration.
Formal Park Board action is requested on this agenda item.
0 C. 2008 Fees and Charges
Enclosed is a copy of proposed Park and Recreation Department fees and charges for 2008.
As shown in the enclosed proposed fees and charges for 2008, staff proposes a modest
increase for fees and charges mainly to keep pace with inflation and yet maintain program
and rental fees at an affordable but competitive level.
The enclosed proposed fees and charges for 2008 schedule shows increased fees in bold
print. If the fee is not new or different from the previous year, then the fee appears in
regular print.
According to City Code, the Park Board is asked to recommend fees and charges to the City
Council. The philosophy that has long been followed in the City of Edina is that fees and
charges are set at a level that accomplishes the following:
• Users pay their fair share of the costs associated with the programs and facilities they use
today and should not place that burden on future taxpayers (user fee based philosophy).
• Keep programs and activities affordable to the maximum number of residents.
• Cover the costs associated with the activity or facility whenever possible.
• Find a way to allow all residents to participate in basic recreation programs regardless of
their ability to pay (i.e., Edina Community Foundation Grant -In -Aid Fund).
In other words, we could probably charge higher fees in some cases without seeing a
significant drop in participation, whereas, higher fees in other programs would see a
significant drop in participation and/or rentals. I believe that it is important to keep in mind
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our mission when establishing fees and charges. There is a reason why the private sector
does not offer a myriad of Art Centers. Art Centers are not a profitable business, but are a
• highly valued service for communities. Some of our enterprise facilities make a profit and
some do not. We do our best to run an efficient business -like enterprise, while remaining
competitively priced in the marketplace. In setting fees and charges, I ask that you please
be mindful that our mission is not to maximize profits.
One fee to call your attention to is the increase of the Edinborough Park's Association user
fee, which is proposed to increase to $5.00 for daily admission. The City of Edina is not
bound by contract to maintain a lesser daily admission fee for residents of Edinborough
Park development or customers of the hotel. It is staff's recommendation that discounted
fee be eliminated for both financial and fairness reasons. The park now has more
recreational value for the admission price than ever before plus staff is proposing extending
the hours available to the general public.
Due to the establishment of a formal Edina Art Center Board, they propose Edina Art
Center fees and charges directly to the City Council, and therefore those fees and charges
are no longer the Park Board's responsibility.
Enterprise facility managers (except the Edina Art Center) will be present to answer
questions about their proposed fees and charges.
Formal Park Board action is requested on this agenda item.
• D. Enterprise Facilities Capital Improvement Plans
Enclosed is a copy of the proposed enterprise facilities 5 -year capital improvement plans. I
recommend that the Park Board approve the proposed capital improvement plans as
proposed. Enterprise facility managers will be present to answer questions.
Formal Park Board action is requested on this agenda item.
E. Change Edinborough Park's Private Rental Policy
Enclosed is a proposal from Edinborough Park Manager Ann Kattreh and Assistant
Manager Susie Miller to change our current private rental policy at Edinborough Park.
After discussing this proposal with my staff, I recommend that the Park Board approve the
new proposed policy. Ann Kattreh and Susie Miller will be present to answer questions.
Formal Park Board action is requested on this agenda item.
F. Edinborough Park's Short -Term and Long -Range Park Improvement Plans
My staff and I feel that it is timely and important to share some short-term and long-term
park improvement ideas for Edinborough Park and get the Park Board's views on this
vision. As shown in the enclosed proposal from Ann Kattreh and Susie Miller, they have
done a wonderful job identifying significant changes that are needed to correct existing
problems and they have proposed other park improvements and new amenities that are
responsive to the results of the 2006 Needs Assessment Survey. The majority of these park
improvements are to create more efficiency, capitalize on creative revenue producing
opportunities, save expenses through energy efficient measures, offer more exciting and
inviting recreation amenities and create a safer and more appealing user-friendly
environment for our customers.
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At this time, we are not asking for a discussion about funding but rather input regarding
concept and vision. If this is the direction that the Park Board agrees we should pursue, then
staff will begin the process of putting financial figures together and pursue funding strategies
and process. Much of that will be done in a well -thought revised business plan; however,
professional consulting will ultimately have to be sought to assist with design and cost analysis.
For now, we ask that our focus be on concept and vision.
No formal Park Board action is requested on this agenda item; however, input and feedback is
requested.
III. OLD BUSINESS
A. Edina Athletic Facilities Foundation
George Klus will give the Park Board a verbal update on the Edina Athletic Facilities
Foundation.
B. Bike Edina Task Force Update
Park Board member Todd Fronek will give the Park Board a verbal update on the Bike
Edina Task Force's progress.
IV. PUBLIC COMMENT
This is the opportunity for the public to give no more than 3 minutes of comments (each
speaker) to the Park Board.
V. UPDATES FROM STAFF
Staff will give the Park Board verbal updates on status of current construction and park
planning projects.
VI. PARK BOARD COMMENT
This is the opportunity for Park Board members to provide comments on park and recreation
related matters not on the regular agenda.
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Minutes of the
Edina Park Board
Tuesday, September 11, 2007
Edina City Hall, Council Chambers
MEMBERS PRESENT: Ray O'Connell, Randy Meyer, Todd Fronek, Linda Presthus, Jeff
Sorem, Mike Damman, George Klus, Carolyn Nelson, Howard Merriam, Andy Finsness, Karla
Sitek
STAFF PRESENT: John Keprios, Ed MacHolda, Janet Canton
I. APPROVAL OF THE AUGUST 14, 2007 PARK BOARD MINUTES
George Klus MOVED TO APPROVE THE AUGUST 14, 2007 PARK BOARD
MINUTES. Karla Sitek SECONDED THE MOTION. MINUTES APPROVED.
II. NEW BUSINESS
A. Morningside Neighborhood Association Fee Waiver Request — Mr. Keprios
informed the Park Board that they do value and support the neighborhood
associations. However, from staff's standpoint this is not a financial issue but if
they open the flood gates it could become a financial issue.
• Ms. Finsness clarified that the current policy states that formally organized Edina
neighborhood associations are offered park shelter buildings free of charge to host
their formal board meetings.
Jennifer Janovy, Edina Resident and on the Steering Committee for the
Morningside Neighborhood Association, informed the Park Board that they are
again requesting that the fee be waived for their annual meeting as well as up to
two special events per year. Ms. Janovy explained that one of the things that
prompted them to come back with their request again this year is because of some
of the information that has come out of the Comprehensive Plan process. She
noted that it states residents want to have more neighborhood connections and
social activities as well as developing a stronger sense of community. She
pointed out that the Park and Recreation Department's new Vision Statement in
the Comprehensive Plan states "Creating Community through People, Parks and
Programs". Therefore, with that in mind, they have decided to re -approach and
ask that the fee be waived again for their annual meeting and up to two special
events per year.
Mr. Fronek asked how much revenue is generated from the shelters per year to
which Mr. Keprios replied that for the last three years they have had 165 rentals
which has generated $10,725.00. Mr. Fronek stated that because it is a smaller
• amount of revenue that if they were to decide to open it up to more than one
meeting per year he would be in favor of waiving the fees altogether for the park
shelters. He noted that otherwise, he would be in favor of just one meeting per
year for the neighborhood associations because there would be too many gray
areas to try to figure out. Mr. Fronek pointed out that they could also defer these
situations to Mr. Keprios to handle as he sees fit.
Mr. Klus stated that he thinks they need to stay consistent with their current
policy.
Mr. Keprios informed the Park Board that there is a general park user fee which is
a fee for general park areas and that fee is $45.00 an hour or $130.00 for the day.
He noted that he has never charged neighborhood groups that fee as long as they
continue to keep their special events open and available to the general public. Mr.
Keprios explained when they have a private rental where no else can use it then he
is forced to charge that fee. He also pointed out the $65.00 for a half day at the
shelter buildings is already at a subsidized rate.
Mr. Meyer asked how the rental expenses are calculated to which Mr. Keprios
replied that the amount came from the Superintendent of Park Maintenance Vince
Cockriel and those expenses are based un weekend rentals. He explained that
staff do need to come in and clean, set-up, etc. and added that even if they are
only there for ten minutes they still get paid time and a half for a minimum
number of hours in accordance with the Union contract. Mr. Keprios stated that
in addition there also has to be a follow-up clean up. Mr. Keprios pointed out that
the rental rates are an approximate amount and that someone could probably argue
it's substantially less for events that fall on weekdays.
Mr. Meyer stated that he lives in Morningside and does have a conflict because he
is married to Jennifer Janovy. He noted that as far as he is aware a person checks
out a key card from City Hall, sets it up themselves and cleans up afterwards.
There is no City staff involved. Mr. Keprios replied that for their board meetings
that is pretty much correct, however, staff will make sure it's clean for the next
event. However, for the larger special events it does require staff to come in and
clean before and after the event which incurs additional expenses.
Mr. Merriam asked if they charge a damage deposit to which Mr. Keprios replied
no. Mr. Merriam noted that that his experience is they are on a very slippery
slope because of the precedent they are setting. He stated it's a tough issue
because they want to encourage the community to have their meetings and
activities but then the other question is does it cost more money to administer the
fees than it is to just waive them. Mr. Keprios replied that for the larger events
the answer is clearly no. However, when it gets to really small things and if they
start to collect damage deposits there is another administrative cost involved. He
noted that in his 30 years there have been very few cases where they've had to
address a rental where they caused damage and they've always made good on it.
Mr. O'Connell stated that his own conclusion is that in a special situation, such as
a one-time event he supports it. However, he doesn't support an on-going
establishment of further meetings put in place and setting a new precedent. He
supports staff's recommendation.
2
Ms. Nelson stated that they need to look at the bigger goal and decide is it to gain
revenue or is it to just get use out of the parks. She commented that she feels that
if by people using the parks is going to draw communities together then maybe
it's more important to let them use the shelter buildings for their social activities.
For purpose of discussion Ms. Presthus "MOVED THAT THE PARK BOARD
ALLOW A NEIGHBORHOOD ASSOCIATION THAT IS INCORPORATED
AND HAS AN ACTUAL STRUCTURE THE USE FOR THEIR BOARD
MEETING AND UP TO TWO SOCIAL EVENTS A YEAR".
Randy Meyer SECONDED THE MOTION.
Mr. Klus stated that because Jennifer Janovy is Mr. Meyer's wife he does not
think he should vote on this issue and is not so sure that he should have even
seconded the motion. Therefore, he thinks Mr. Meyer should abstain from the
vote.
Mr. Klus indicated that he doesn't see this as a revenue issue but rather as setting
a precedent in this community that they really don't need. He stated that the fee is
such a nominal amount that it really shouldn't stop anyone from being able to use
the parks.
Mr. Meyer pointed out that the motion is very specific in that the neighborhood
associations need to be incorporated. Secondly, he asked is the Park Board trying
to approve a policy or are they voting to approve a recommendation to be brought
forward to the City Council. Mr. Meyer asked isn't that the purpose of the Park
Board to recommend things to the City Council to which Mr. Keprios replied that
is correct. Ms. Presthus clarified that even if the Park Board did approve this it
could be struck down at the City Council.
Mr. Sorem stated that he would support not changing anything and stay with the
current policy.
All those in Favor: Linda Presthus
Opposed: Karla Sitek, Howard Merriam, George Klus, Andy Finsness, Mike
Damman, Carolyn Nelson, Jeff Sorem, Todd Fronek, Ray O'Connell
Abstained: Randy Meyer
MOTION FAILED.
III. OLD BUSINESS
• A. Bike Edina Task Force Update — Todd Fronek — Mr. Fronek handed out a draft of
the bike route system. He indicated that their portion of the Bike Plan is moving
along and they are on schedule.
3
Mr. Merriam asked if the Bike Edina Task Force has had any discussions with the
CP Rail Line. Mr. Fronek replied his understanding is there are a lot of legal
matters and issues that will need to be resolved before it will ever become a
reality. At this time it is just a plan at where they eventually would like to have a
bike route.
Mr. Damman asked Mr. Fronek if he knows anything about Three Rivers District
wanting to put a bridge across Highway 62 (Crosstown). Mr. Fronek replied that
he has heard some rumblings but he has not seen any hard plans. Mr. Keprios
noted that the request is coming from the City to Three Rivers District as part of
the East/West corridor. He pointed out that they really want to separate the
pedestrians from the traffic and they feel this would be a much safer and more
heavily used alignment than forcing pedestrians and bicycles onto the Gleason
Road bridge.
Mr. O'Connell stated that one of the interesting things you are seeing now is more
and more people are riding bicycles and they are people of all ages. He
commented that one complaint that he has heard is where are the bicycle racks?
He indicated that this is something that will have to be dealt with. Mr. Fronek
replied that's a good point and he has heard that from different people saying that
there are not enough places to lock up your bike.
B. City Council Joint Park Board Meeting — Mr. Finsness reminded the Park Board
about a joint meeting with the City Council on Tuesday, October 2"d at 5:00 pm in
the Community Room.
IV. UPDATES FROM STAFF
A. Braemar Park Picnic Shelter - Mr. Keprios informed the Park Board that the new
Braemar Park picnic shelter is coming along beautifully.
B. Chowen Park -Mr. Keprios informed the Park Board that they just opened bids for
the Chowen Park picnic shelter. He noted that they had four good bids to which the
lowest one came in at $35,600. He indicated that they had budgeted $50,000 in the
capital improvement plan for the project.
V. PARK BOARD COMMENT
A. Lewis and Van Valkenburg Parks - Mr. Sorem noted that he would like to state that
he has watched a few football games this year and indicated that the fields are in
phenomenal shape, so kudos to the staff for both Lewis and Van Valkenburg Parks.
Meeting Adjourned at 7:45 pm
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DATE: October 3, 2007
MEMORANDUM
ENGINEERING DEPARTMENT
CITY OF EDINA
TO: John Keprios — Park & Recreation Director
FROM: Wayne Houle — Director of Public Works / City Engineer
SUBJECT: Well No. 20
The Edina Utility Department would like to construct a municipal well at the northeast
quadrant of Trunk Highway 62 (TH62) and Gleason Road. This well would be located on City
of Edina property in the Bredesen Park area, see map.
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Memo to John Keprios Well No. 20
Page 2 of 3 October 3, 2007
The City currently has 18 municipal wells; fifteen of these wells are useable. Within the next
four years the City will be adding two additional wells in order to provide an adequate water
supply for all uses in Edina. The first of these wells is Well No. 20. This will replace the well
located at Sherwood Park, which has not been operational due to contaminates found in the
well.
Well No. 20's location was chosen due to the proximity to the well and water tower located in
Creek Valley School Park (just south of TH62 and Gleason Road). State regulations limit us
to placing a well no closer than 1000 feet from an existing municipal well. Staff has
coordinated this location with Hennepin County, due to Gleason Road being a County Road,
and also with City of Edina Park Department staff; both parties do not have any issues with
this addition. This location also lends itself to a future water treatment plant located at Creek
Valley School Park; Well No. 20 would then be piped below TH62.
The location on the site was chosen to minimize tree loss while also minimizing the sightlines
from park pathways. A minimum setback distance was also held along Gleason Road while
maintaining clear views (sight lines north and south along Gleason Road) for vehicles exiting
TH62.
Site Plan
•
Memo to John Keprios
Page 3 of 3
Well No. 20
October 3, 2007
The building design will be completed this fall and will be bid out this winter for a spring /
summer construction. However, we have shown an architectural rendering of what we feel
the design will be for this building. We challenged our architect to create a subdued building
that would essentially "blend -in" to the natural scenery of Bredesen Park. The exterior would
be a burnish style block with a metal roof. A chain -gated driveway would be constructed for a
controlled access to the building.
Architects Rendering
Public Works staff would like an approval by the Park Board to construct a well in this
location. Staff feels this is the best location for Well No. 20 based on a sighting analysis
completed this summer by staff. Staff also feels that this well will help the City provide
adequate water for its customers including water used for maintaining many of the parks
within the City.
Well No. 20
City of Edina Utility Department
October 9 — Park Board Meeting
is CITY OP EDINA Background: water system)
EXISTING WATER SYSTEM:
1 18 WELLS
• 3 - unusable
❑ 4 WATER TREATMENT PLANTS
❑ 4 TOWERS
U 1 UNDERGROUND RESERVOIR
200 MILES OF WATERMAINS
Am CITY OF EDINA Background: wells
WELL DEPTHS:
AOUFER FORMATION
PRAIRIE DU CHIEN GROUP
MOUNT SIMON
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"11 of 18 wells located within City Parks"
Provides benefits:
✓ Athletic Association Storage — Well Rehab No. 6
✓ Parking lot for tennis court at Well No. 15
✓ New hydrant for skating rink at Well No. 17
✓ New trail at Alden Park for Wells 12 & 14
✓ New parking surfaces at many locations
✓ New park shelter at Well No. 7
✓ No billing of water use for ball fields and skating
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Project Schedule
Well Installed..............................Fall / Winter 2007
Building Constructed .............Spring/Summer 2008
Well online......................................Summer 2008
Recommendation
APPROVE WELL NO. 20
" TO BE CONTRUCTED AT THIS LOCATION"
.-
Lewis Park Warming House Redevelopment Proposal
CREATING COMMUNITY
SPACE IN SOUTHWEST EDINA
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Proposed Redevelopment Plan for Lewis Park Warming House
What is The Vision?
Transform the Lewis Park Warming House into a Community Meeting Place that
provides this southwest Edina neighborhood with a comfortable environment for people
of all ages to relax and connect with each other. It also provides the City of Edina with
an attractive park building that ultimately could generate significant revenue for the City,
revenue that could be used to further enhance the community.
The proposed plan would replace the existing warming house—an aged, underutilized
public building in disrepair—with a new and more attractive building that offers, not only
the existing amenities (e.g., warming house, storage area, and lavatories), but also new
amenities, such as inviting indoor and outdoor seating arrangements that would be
handicap accessible, meeting areas, computer and internet access, and a food counter
serving hot and cold beverages, bakery goods, fruit, sports drinks, and snacks. The new
building and amenities would encourage community connections and cater to a wide
range of Edina citizens in the neighborhood, including families with small children,
teens, athletes, professionals, and senior citizens.
How Does The Vision Meet the City of Edina's Vision and Obiectives?
• Objective #1: Maintain strong residential neighborhoods.
One strategy for Edina to maintain strong residential neighborhoods is for the City to
work with neighborhood associations that wish to enhance the qualities of their
neighborhoods through specific means. We are a group of private citizens, who
recognizes that southwest Edina residents currently do not have an easily accessible
"gathering spot" to encourage connections within its community and who wants to work
with the City to transform the warming house building into just such a community
meeting place. Seniors taking walks in the park could stop for a game of cards or watch
the sporting events. Parents with small children could purchase a warm beverage before
heading to the play structures. Teens would have a welcoming environment to meet to
work on school projects or visit. Sports fans waiting for a football or soccer game to start
or finish could get a snack or read the paper. Professionals in the adjacent industrial park
could walk over for a meeting or spin around the park. In short, this community meeting
place fills a need for this community and immensely improves the useful purpose of an
existing park feature.
• Objective #2: Provide a level of City services that sets Edina apart from other
communities.
The City can set itself apart from other communities by exploring opportunities to expand
"enterprise" operations of the City. Working with a private group of citizens to make the
Community Meeting Place at Lewis Park (CPLP) a reality is just such an enterprise
operation. Multiple options for teamwork exist. These options range from the project
being entirely managed and funded by the City of Edina to the project being entirely
managed and funded by private citizens interested in creating an amenity for their
community. Alternatively, the project could be completed as some combination of public
and private funding.
2
Option 1: If the City chose to fund the entire project, all aspects for the design,
construction, furnishing, and operation of the facility would follow the City's competitive
bid process. The group of private citizens would serve to steer and implement the project
in coordination with the City. All revenue and long-term maintenance would fall to the
City.
Option 2: As is likely, if public money is not readily available, private investors would
undertake the CPLP redevelopment project. Investors would provide seed capital to
design, build, and furnish the building. The same investors would manage operations of
the CPLP using the talents of local community members and would plan to staff the
project with paid local citizens. Under this plan, CPLP would be run as an independent
entrepreneurial venture with all revenue generated going to offset operating costs and
building and equipment costs. The building would be owned by the investors until such a
time that the original investors are reimbursed for their seed capitol plus a 5% annual
investment return. Once the costs for startup and investment return have been recouped,
the building would be donated to the City of Edina along with all of the future revenue
generated by the private operation. All terms would be specified in a legal contract
according to terms that are acceptable to both parties. All revenue operations would of
course be subject to State and Federal taxes and audit criteria.
• Objective #3: Provide capital investments that balance need and affordability.
Public facilities are important elements of both community development and municipal
services and, usually, the investment in facilities and infrastructure requires additional
City debt. Under Option 2 described above, the proposed CPLP project would require no
capital investment—no additional debt --on behalf of the City and could ultimately
provide a source of revenue to the City to support debt recovery or other City programs.
• Objective #4: Accommodate the efficient movement of people and goods in and
around Edina.
The Proposed CPLP development is an efficient use of existing infrastructure to increase
community involvement and City revenue. Lewis Park is uniquely located on the
western fringe of the Edina Industrial Park and is surrounded by senior housing
developments to the north and south and single family and affordable housing to the
north and west. The park is within walking distance of each of these areas, is accessible
by existing sidewalks, paths, and streets, and is located on existing bus routes. Lewis
Park hosts a multitude of sporting events (e.g., games, tryouts, training) during the spring,
summer, and fall and is used for skating in the winter. The new building would provide
the same storm shelter and lavatories year around. The new building would also be
handicap accessible, allowing another population access to the park amenities. The
development would take advantage of existing vehicular and pedestrian traffic in the area
and not add to it.
• Objective #5: Take an active role in future redevelopment strategies.
The area in the vicinity of 701h and Cahill has been targeted by the City of Edina for
redevelopment. The CPLP development is in the 701h and Cahill area and, under Option
2 above, would provide the City with a low-cost, low-risk opportunity for the City to
support a local redevelopment initiative. The City could assist the project's success by
waiving city permit fees, keeping the property's tax exemption status, contributing
funding in the amount already budgeted for upkeep and/or replacement of the current
park building, and, possibly, by providing a redevelopment grant to expedite project
success.
• Objective #6: Support Edina Public Schools in maintaining an exemplary public
education system for the community.
Optimizing recreational opportunities for children and teens and investing in service -
based learning opportunities are strategies for maintaining an exemplary educational
system. Not only would the CPLP development provide an affordable and sophisticated
gathering spot for teens to interact with each other in an adult environment, the
development also would create synergistic opportunities for DECA students and teachers
to participate in real marketing and business operations. Once the CPLP development is
established, coordination with other educational programs, such as service -based learning
in schools and adult education, could be explored.
• Objective #7: Evaluate and efficiently employ technological advancements to
provide City services.
Because the CPLP facility will have computer, internet access, and Wi-Fi capabilities, the
facility could serve, in a limited way, as a communication tool in the City's efforts to
reach the broadest portion of the constituent audience. Information bulletin boards,
electronic message boards, and perhaps even future video conference capabilities would
allow citizens in that neighborhood, who would otherwise not have access to computers
or transportation to City meetings, to learn about and become more active in City
initiatives.
4
Creating a Community Space in SW Edina- Closing Statement
The City of Edina's published Mission Statement is as follows:
"Our mission is to provide effective and valued public services, maintain a sound public
infrastructure, offer premier public facilities and guide the development and
redevelopment of lands, all in a manner that sustains and improves the uncommonly high
quality of life enjoyed by our residents and businesses."
The Proposed CPLP project is a perfect fit for Edina's model of urban development. It
services an already diverse community with regard to age and income, enhances the
Dewey Hill and Braemar neighborhoods and the Edina Industrial Park, builds on the
existing park that is pedestrian- and transit -friendly to fill a community need for a
gathering spot, capitalizes on private initiative for redevelopment in a targeted
redevelopment area, provides a low-risk business opportunity to increase City revenue,
and forges an innovative partnership with volunteers, schools, and community
organizations to serve Edina.
5
Current Building: 1,500 square foot, single -
story building
Current Use: Warming house (mid-December
through February), two lavatories, storm shelter
during events, and limited storage of
maintenance equipment for park.
Building Age: Unknown (over 20 years), and
likely nearing end of design life.
Population/Community Served: Limited.
Primarily by warming house users (winter hours)
and lavatories.
Jobs: 1 part time for warming house 15-25
hour/week
Revenue Generated: Negative revenue
generated by warming house building
Proposed CPLP Redevelopment
Proposed Building: 2,000 to 2,500 square foot, two-story building
Planned Use: Year round Community Meeting Place (including warming house for
skaters) serving all demographics of residents and visitors to Southwest Edina. Also
continues to provide storm shelter during events, and limited storage of maintenance
equipment for park.
Building Age: New Construction Spring 2008
Population/Community Served: Seniors, Adults, Teens, Children
Jobs: 5 full time year round employees (200 man hours per week)
Revenue Generated: Proposed Net Revenue > $50,000 Annually
Proposed Amenities
• Slab on Grade two-story building (handicap accessible)
• Food Counter serving hot and cold beverages, sport drinks and bakery goods, fruit
and possibly sandwiches, and snacks, etc.
• Wi-Fi Connections
• Booth seating, variety of work tables suitable for cards, projects, small group
discussions
• Comfortable chairs and couches
• Computer Work Station with Internet Access on main floor
• Two gas fireplaces
• Music system with speakers indoors and out
• Outdoor porches and patio seating facing the ball fields
• Stylish lavatories
• Wood and tile floors
• Calm colors and lighting
• Forced hot air natural gas heat
• Central air conditioning
0
•
Proposal Presentation Agenda
Proposed Community Meeting Place at Lewis Park
Tuesday October 9, 2007 — 7:00 pm
Edina City Hall
I. Greeting and Introductions (Carolyn Kohrs, Beth Johnson, and
Sandy Remes)
II. Project Overview (Carolyn)
A. Proposal Summary Information Packet
B. Project —Expectation Summary Using Private Investor Funding
Strategy
C. Proposed Schedule
III. Financial Projections (Beth)
A. Projected Revenue
B. Risk Assessment:
IV. Community Needs (Sandy)
A. Diverse Community
B. Teens
C. Seniors
V. Questions and Answers
VI. Summary & Request for City Council Consideration
of the Proposed Community Meeting Place at Lewis Park (CPLP)
n
LJ
Project —Expectation Summary Using Private Investor Funding Strategy
Community Investors Group Would Provide:
• Organize Investor Group
• Prepare and Provide Formal Business Plan for Project Operations
• Work with City to prepare Contractual Agreement acceptable to both parties
• Provide sufficient Seed Capital to complete design, construction of CPLP
• Oversee all phases of design and construction of CPLP
• Provide start-up and operation capitol and manage all business aspects related to
the operating the New Community Meeting Place at Lewis Park
• Work diligently to make the CPLP a successful venture and to recoup Seed
Capitol Investment (plus 5% annual return) in the shortest possible time frame
(conservative projections indicate 12 year time frame)
City of Edina Would Provide:
• Work with Investors to craft Contractual Agreement acceptable to both parties.
• Work with Investors to provide input for the ultimate CPLP Design that is
acceptable to both parties.
• Advise Investors of necessary City Permits and Licenses required to construct and
operate the CPLP.
• • Waive all city permit and licenses fees required to complete and operate the
CPLP.
• Continue Tax Exempt Property Status
• Lease the land supporting the CPLP to the Investors at a nominal rate (e.g.,
$1 /year)
• Contribute funding in the amount already budgeted for upkeep and/or replacement
of the current park building.
• Provide city Engineering services for foundation design and structural
engineering services due to potentially unstable soils known to exist in the Lewis
Park vicinity.
• Provide all Property and Liability Insurance for all CPLP uses
The City could further assist the project's success possibly, by providing a redevelopment
grant to expedite project success.
Worse Case Scenario for CPLP
CPLP is not embraced by the community and becomes a financial failure in spite of a
variety of business attempts to achieve success, Within a specified time frame
designated in the Contract, Investors would donate the failed business and the improved
building to the City at a loss (no City financial obligation to purchase the improved
building from the Investors). The City could continue using the building simply as a
warming house or any other use, revenue generating or non -revenue generating, at their
discretion.
• Proposed Community Meeting Place at Lewis Park (CPLP)
Proposed Schedule
U
Anticipated Schedule
2007/2008
City Council Review and Comment
October 16 and November 6, 2007
Contractual Agreement Completed
November 6 through 19, 2007
City Council Approval
November 20, 2007
Building and Landscape Designs
December 2007 -January 2008
Soil Borings and Foundation Designs
January 2008
Bids Out,.and Contractor Selections
February 2008
Demolition
March 2008 after warming house is closed.
Construction
March -April -May -June, 2008
Grand -Opening
June/July 2008
Business projections show highest revenue generated during summer months
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Proposed Change to Edinborough Park's Private Rental Policy
Submitted by: Ann Kattreh, Manager Edinborough Park and
Susie Miller, Assistant Manager Edinborough Park
Due to the change in dynamics of Edinborough Park over the past several years, it is the
recommendation of staff to discontinue all evening private rentals for reasons listed
below.
Hours:
The Park currently closes at 5:00 p.m. on Friday and Saturday nights from April —
October. This is potentially prime play time during those months. The largest volume of
birthday party requests is for after 5:00 p.m. on Fridays and Saturdays in September and
October. Privatized use of the park eliminates the public's ability to use the park during
peak demand periods. Inconsistent hours become problematic for the public who will
show up to the park one weekend to find it open for admission and show up another
weekend only to find it closed to the public. The hours are not consistent from summer
to winter.
Complaints from Edina Residents of Park Plaza:
We receive numerous complaints from residents of Park Plaza due to noise of private
rental events that are typically active until Midnight.
Numerous Customer Service Issues for Public and Rental Clients:
• Private rentals require that the Great Hall closes early or closed all day.
Many public customers spend as much time in the Great Hall as they do in
Adventure Peak, which results in significant over -crowding of Adventure
Peak.
• Late start (6:30) for weddings. The majority of clients don't like start time.
• It is difficult to book birthday parties when Great hall is closed.
• Conflicts with Playpark customers and rental clients over rehearsals,
photos and getting customers out of the Park prior to event start time.
• Confusion with hotel guests. We have different pool hours for hotel guests
for receptions, ceremonies and proms. Hotel regularly sends hotel guests
into Park during ceremonies and gives wrong "Park hours" information.
• Abuse to facility due to private rental crowds and alcohol.
• Abuse to Adventure Peak — Private rental customers climb into the
Adventure Peak play structure with alcohol, spilling and getting sick and
with shoes on making black marks throughout structure and down the
slides. The marks are impossible to remove and we are forced to wait until
they wear off.
• The high volume of public customers becomes problematic for rental
clients during set-up.
Ouality of Service and Staff Resource Concerns:
As Edinborough Park has evolved, we have come to recognize that the park attempts to
focus resources on too many varieties of recreation services and as a consequence, there
tends to be a sacrifice in the quality of experience and quality of service provided for our
customers. As we have become more progressive, we have continued to struggle to be all
things for all people. The end result is a lesser quality product/service for the customer as
well as excessive stress on full-time and part-time staff. The issues listed above are the
symptoms of this bigger problem, which is, despite our best efforts, we do no one justice
by trying to provide too many recreation services than our resources can provide in a
quality fashion.
It is our recommendation that we narrow the focus to better serve our customers. By
focusing on providing more of what we do best, we will be serving a greater number of
Edina residents with a higher quality experience, which also helps reduce staff stress and
burnout. It is extremely difficult to recruit and sustain part time staff for private rental
events because of the nature of job and late night and weekend hours.
Private rentals also create high stress and burnout for full time staff. Staff works with
wedding clients who are often times under high stress, which is often times escalated
because those clients are often times under the influence of alcohol. Consistency with
staffing on Friday and Saturday evenings is important; however, full -staffs burn out
quickly working all weekends and late night/early AM hours.
Other Miscellaneous Facts for Justification:
Our building rentals are down from previous years largely due to our increasingly higher
rental prices in a more competitive market. A lot of marketing dollars will need to be
spent to potentially regain business.
These private rentals are essentially privatizing a public facility. In the last two years,
only one private rental client was an Edina resident. In essence, the overwhelming
majority of privatized rentals are non-residents and thus excluding Edina residents the
opportunity to use this amazing and magnificent indoor park facility during its prime-
time evening/weekend hours the majority of the year. Aside from all other justifications
listed, this philosophical issue alone could be considered enough justification in of itself.
In addition, these private rentals require that we repair and replace chairs, tables and
dance floor more frequently due to the accelerated use and wear. We currently are in
need of $50,000 of equipment replacement due to private rentals. Another reason for the
shortened life span of our tables, chairs and dance floor is also due to the fact that we do
not have adequate dry storage areas for this equipment. Much of our rental equipment
has to be stored in a high humidity, highly corrosive pool storage area. This issue is
addressed under the short-term and long-term proposed park improvement.
Financial Implications:
Private rentals are currently budgeted to bring in a maximum of $75,000 a year in
revenues. By eliminating private rentals, there will likely be more than $75,000 a year
from other revenues sources. Additional birthday party rentals (which do not require any
park closures or result in over -crowding) will bring in approximately $25,000 in
additional revenues. Additional general admissions are estimated to bring at least another
$10,000 in additional revenues. Additional association fees (due to the justification for
increasing their daily admission fee to $5.00) should bring in approximately $12,000 in
additional revenues. And a new concessions stand business (listed in the proposed park
improvements attachment) is estimated to produce an additional $50,000 in revenues. In
summary, the additional revenues are predicted to be:
Additional Birthday Party Rentals $25,000
Additional General Admissions $10,000
Additional Association Admissions $12,000
New Concessions 50 000
TOTAL $97,000
These additional revenues do not take into account the cost savings for extending life
span of the facility and equipment and more importantly the improved health, longevity,
productivity and morale of our most precious resource, our valued staff.
It is also worthy to mention that our initial revenue forecasts for Adventure Peak's daily
admissions were originally estimated at $220,000 per year. We are now exceeding
$400,000 a year in revenues for Adventure Peak and anticipate that revenues will exceed
$470,000 in 2008. The point is that we will continue to be fiscally prudent and look for
other innovative revenue sources and cost savings.
In short, even if the revenues are a break even or slightly less than the budgeted $75,000
in private rental income, we firmly believe that this is the right thing to do for our
residents, for the community, for the park facilities and equipment, and for our staff. We
strongly encourage the Park Board to consider adopting this new proposed policy and we
thank you for the opportunity to present our recommendations.
•
2007 Random Sample Birthday Parties
>unaay, AUgust !Z
# Kidsl # Adults Old Fee Structure* New Fee Structun
'arty 1 131 20 $91 $200
3arty 2 121 16 $84 $200
Current Revenue
$245
New Rate Structure
$400
Potential Daily Revenue
$1,200
with all sites reserved
10
Saturday March 17
$100
Previous Revenue $668
New Rate Structure $1,120
Potential Daily Revenue $2,400
with all sites reserved
Sunday. Sentember 9
# Kids
# Adults
Old Fee Structure*
New Fee Structure
Party 1
10
10
$74
$100
Party 2
9
18
$99
$200
Party 3
7
3
$49
$100
Party 4
7
9
$49
$100
Party 5
10
10
$74
$100
Party 6
14
2
$98
$140
Party 7
18
2
$126
$180
Party 8
7
21
$99
$200
Previous Revenue $668
New Rate Structure $1,120
Potential Daily Revenue $2,400
with all sites reserved
Sunday. Sentember 9
Previous Party Space Revenue $ 277.00
able to accommodate only 6 parties of 10 people
New Party Space Revenue $ 750.00
able to accommodate up to 12 parties of 20 people
*Old Fee Structure was used prior to the addition of our new "Party Plateau" - the old tot lot space
95% Sundays booked January - August, 2007
Great Hall is open the entire time - a huge selling point
With an average revenue of $225 per Sunday revenue to date 2007 is $7,425 for Sundays
If 95% of Sundays continued to book, revenue would have been at least $37,620
While this figure is high, it is possible in the future. Current 95% booking rate is without any marketing.
!006 Birthday Party Revenue 2007 Estimated Revenue 2008 Estimated Revenue
X13 parties = $51,943 675 parties = $60,000 750 parties = $75,000
# Kids # Adults
Previous Cost
New Cost
Party 1
7
2
$ 49.00
$
100.00
Party 2
10
10
$ 74.00
$
100.00
Party 3
15
2
$ 105.00
$
150.00
Party 4
20
20
$ 140.00
$
200.00
Party 5
6
8
$ 49.00
$
100.00
Party 6
10
10
$ 74.00
1 $
100.00
Previous Party Space Revenue $ 277.00
able to accommodate only 6 parties of 10 people
New Party Space Revenue $ 750.00
able to accommodate up to 12 parties of 20 people
*Old Fee Structure was used prior to the addition of our new "Party Plateau" - the old tot lot space
95% Sundays booked January - August, 2007
Great Hall is open the entire time - a huge selling point
With an average revenue of $225 per Sunday revenue to date 2007 is $7,425 for Sundays
If 95% of Sundays continued to book, revenue would have been at least $37,620
While this figure is high, it is possible in the future. Current 95% booking rate is without any marketing.
!006 Birthday Party Revenue 2007 Estimated Revenue 2008 Estimated Revenue
X13 parties = $51,943 675 parties = $60,000 750 parties = $75,000
Proposed Short -Term and Long -Term Park Improvements for
Edinborough Park
Submitted by: Ann Kattreh, Manager Edinborough Park and
Susie Miller, Assistant Manager Edinborough Park
For a number of reasons shown below, staff recommends the following short-term and
long-term improvements to Edinborough Park.
BACKGROUND INFORMATION
In 2003, Edinborough Park removed their ice rink and opened a new play structure called
Adventure Peak. Adventure Peak is 44 X 44 and over 40 feet high and attracts children
ages 2 -12 years old. Since the addition of Adventure Peak and the "Playpark concept"
the admission revenues at Edinborough Park have quadrupled to over $400,000 in 2006.
Attendance estimates show that in 2006 over 168,000 people visited the Playpark, 40,000
people visited the Pool/Track and 13,000 attended birthday parties at the Park. This totals
221,000 people that checked in at the Park Office. An additional 15,000 attend cultural
performances in our amphitheater annually and an estimated 9,000 guests attend private
rental events. The patron dynamics at Edinborough Park has changed.
Edinborough Park Manager, Ann Kattreh, has completed a thorough assessment of
Edinborough Park and its services to residents. The purpose of this assessment was to
determine Edinborough Park's equipment and facility needs, as well as, assess customer
future desires and expectations of Edinborough Park. The documentation below is
reflective of the assessment.
Short -Term Park Improvement Needs
The following are proposed short-term (1-5 years) park improvements needed to meet the
immediate needs of park to enhance facility operations, provide a safer and more user-
friendly environment that is easier to monitor for security purposes:
- Convert catering kitchen into bathrooms needed for the lower level.
- Relocate an expanded park admissions office.
- Relocate park administrative offices.
- Add new rest rooms to the north end of the building.
- Develop new concessions area with seating.
- Replace McQuays heating/AC unit.
- Replace Poolpak rooftop dehumidification/heating unit.
- Replace water heater.
- WIFI (free wireless internet access for customers).
- Soft play equipment for Great Hall.
- Enclose back of theater for security purposes.
Long -Term Park Improvement Needs
In addition to the short-term park improvements listed above, we strongly recommend the
following long-term (5-10 years) enhancements at Edinborough Park to respond to the
identified results from the 2006 Needs Assessment Survey, additional patron requests and
other park improvements identified by staff.
• Expand fitness opportunities, such as, new and longer running track, expanded
aerobic equipment and weight areas, including youth fitness equipment.
• New classrooms and banquet/meeting room facility.
• New expanded user-friendly and secure locker rooms and add new family locker
rooms.
• Renovate existing pool to retrofit additional recreational aquatic opportunities
and/or add new indoor recreational pool, such as an accessible splash pool.
• Climbing wall in Great Hall.
• Toddler equipment in Great Hall.
• Indoor mini golf.
• Amphitheater — Big Screen TV for parents to watch sporting events or kid shows
or "movie night" or open up Amphitheater for a climbing wall and eliminate
concerts.
• Heated outside storage for outdoor maintenance equipment.
• Inside storage (for tables, chairs, dance floor, balls, miscellaneous indoor
equipment and supplies and indoor maintenance equipment).
Justification for Proposed Park Improvements Shown Above:
Immediate Facility Needs:
Edinborough Park is 20 years and needs updating. Items include but are not limited to
major mechanicals, offices, storage, restrooms, locker rooms, pool, track, concessions,
etc.
Currently there are no public restrooms on the lower level. This creates much difficulty
for our youngest customers and their parents trying to reach the upper level of other end
of the building for restroom facilities. Our patrons were surveyed and this was their
number one complaint.
Concession area is needed.
Other than the snack and beverage machines located in the Park, there is no food for
purchase in the complex. We have a captive audience with significant potential for food
sales to our customers, residents and corporate center tenants. In the patron survey the
need for a concession area was the number one complaint. This is also a significant
untapped revenue source for the park.
A new front office is needed. The current one is too small and too difficult to locate.
Because of the location and narrow walkway, we get long lines and crowding at office,
creating poor customer service. We have 2 customer service windows, but only enough
room for our guests to form one line.
Pool shell, Great Hall floor, and Track floor all need re -surfacing. It is impossible to
clean our interior, 2nd level pool windows without draining the pool.
Track is not accessible. Currently residents with physical disabilities must enter the track
• area from outside. There are steps from the entrance to the track. This is a violation of the
American with Disabilities Act.
Sidewalks and cement at main cul-de-sac entrance need replacing.
Pool deck tile and wall tile need replacing.
Locker rooms need replacing or significant remodeling. They are grossly undersized,
have poor air quality and drainage and have accessibility limitations due to size
constraints and entrance doors.
Park doors need to be replaced with doors with a more secure locking mechanism and
keyless entry.
Track and locker rooms have limited accessibilitv to guests.
Family locker rooms are needed. We currently are forced to direct people to our dressing
rooms in our lower level employee area. This area has no shower facilities and requires
that people walk through the Park in their swimming suits.
Park doors need to be replaced with doors with a more secure locking mechanism and
keyless entry.
Public Tables/Seating area is undersized. We've had to put a time restriction on tables so
that more people can use them.
Energy efficiencies should be met. The park is not only very expensive to operate, it is
also a drain on energy resources. New technology offers alternate lighting and
heating/cooling systems that would offer energy efficiencies and allow Edinborough to
truly be a "green" facility.
Facility Options:
Catering, kitchen could be turned into storage area and/or restrooms
Locker rooms could be turned into public restrooms on the lower level.
Meeting and event space could be provided in a new, "separate" rental space — similar to
the Maple Grove Community Center.
As stated in the last Edina Community Survey of Park and Recreation Facilities,
Edinborough Park was one of the most visited Parks, and the community is looking for
more fitness facilities. The survey also identified pathways as the number one most
requested park amenity. An expanded indoor running/walking track at Edinborough Park
would provide a wonderful and convenient environment controlled pathway opportunity
for Edina residents and other park patrons.
Safety/Programming:
Youth patron safety - In the current environment it is impossible to keep Pool/Track
Patrons separate from Adventure Peak Patrons. We do have a policy that adults can only
enter the lower level of Edinborough Park with a paid child admission. This is one effort
to keep adults separated from the youth visiting Adventure Peak. However our guests
visiting the Pool and Track
Better security is needed for the main entrance and the Park Office. When there are long
lines, it is difficult to see main stairs and someone can easily walk down the steps
unnoticed. The building was constructed with little to no thought for security.
Front office staff and register security. Currently the front office is in an area of the park
that is not visible to most guests and other staff. The registers are accessible from the
windows. Video surveillance is also needed for staff safety.
Locker room security — Currently our locker rooms are not accessible. Patrons who need
accessible or family locker rooms need to use the dressing rooms on the opposite side of
the park. Therefore families are walking through the park in their swim suits and there are
no showers. This also poses a risk for additional adults entering play park area.
We can address childhood obesity with programming and facilities geared toward youth.
Senior programming. We also could offer more senior centered fitness programs. Silver
Sneakers would be one viable option however we are inviting individuals who may have
disabilities to a not accessible facility.
We wish to thank the Park Board in advance for your input and feedback on the above
proposed park improvements and vision for Edinborough Park's future. Your continued
support and interest in Edina's park system is greatly appreciated.
�gINA,1L�
o� e
0
RESOLUTION NO. 2006 - 110
DRAFT SETTING 2008 PARK AND RECREATION FEES
Ciiy of Edina
BE IT RESOLVED that the Edina City Council does hereby approve and set the following 2008 Park
and Recreation Fees.
PARK
AND RECREATION,
2007
2008
PLAYGROUND
$24.00
$25.00
ADULT TENNIS INSTRUCTION
$44.00
$46.00
YOUTH TENNIS INSTRUCTION
$44.00
$46.00
PEE WEE TENNIS
$31.00
$32.00
TEAM TENNIS
$77.00
$80.00
TENNIS CAMP
$91.00
$94.00
FAB 4 & 5
$68.00
$70.00
NATURE CAMP
$57.00
$60.00
SAFETY CAMP
$25.00
$25.00
SUPER 6 & 7
$40.00
$42.00
CHEERLEADING CAMP
$44.00
$46.00
BECOME A MAGICIAN
$28.00
$30.00
TEA FOR TWO
$5.00/person
$5.00/person
FISHING CLINIC
$7.50
$8.00
MINI HAWK
$92.00
$99.00
CREEPERS, CRITTERS, CRAWLERS
$43.00
$50.00
PRE -TEEN PARTY
$37.00
$50.00
YOU'RE NOT TOO OLD FOR THIS
$48.00
$50.00
WIN TWINS
$15.00
$16.00
WALKING CLUB
$20.00 or
$35/Couple
$21.00 or
$37.00/Couple
RUNNING CLUB - GIRLS
$25.00
$25.00
FRIDAY FIELD TRIPS
Varies $15 - $25/Trip
Varies $15 - $25/Tri
BASKETBALL CAMP
$92.00
$99.00
SWEETHEART DANCE
NA
$40.00/Couple
MIGHTY HAWKS
NA
$99.00
City Hall
4801 WEST 50TH STREET
EDINA, MINNESOTA, 55424-1394
Park and Recreatilon Department
www.cityofedina.com
952-826-0367
FAX 952-826-0385
TTY 952-826-0379
AQUATIC CENTER
ADULT ATHLETIC FEES
RESIDENT FAMILY:
2007
SUMMER SOFTBALL
First 2 members
BASKETBALL
*$85.00/$95.00
Each additional member
2007
2008
Maximum (8 members)
$365.00
2007
2008
Co-Rec & Mens
Classic League
$420.00
$425.00
5 -Man C League
2008
$495.00
$495.00
Mens/Womens 35 &
Over & Industrial
League
$385.00
$390.00
5 -Man B League
Maximum (8 members)
$495.00
$495.00
Non -Resident Fee
Individual
$26.00
$26.00
Daily Admission
HOCKEY
$9.00
Non -Resident Fee
Team
$160.00
$160.00
4 -Man League
Contracted
$250.00
$250.00
VOLLEYBALL
BROOMBALL
Officiated Leagues
$325.00
$330.00
Co-Rec League
$290.00
$300.00
Non -Resident
Individual
$10.00
$10.00
CO-REC KICKBALL
LC
0::-:R::E _C KICKBALL 1 $125.00
$125.00
AQUATIC CENTER
_
SEASON TICKETS
RESIDENT FAMILY:
2007
2008
First 2 members
*$85.00/$95.00
*$85.00/$95.00
Each additional member
$45.00
$45.00
Maximum (8 members)
$365.00
$365.00
RESIDENT INDIVIDUAL:
*45.00/$50.00
*45.00/$50.00
NON-RESIDENT FAMILY:
2007
2008
First 2 members
*$100.00/$110.00
*$100.00/$110.00
Each additional member
$50.00
$50.00
Maximum (8 members)
$410.00
$410.00
NON-RESIDENT INDIVIDUAL
$55.00/$60.00
$55.00/$60.00
Daily Admission
$9.00
$9.00
Admission after 6 P.M.
$7.00
$7.00
Aquatic Instruction
Contracted
Contracted
* Early Bird Special if purchased no later than April 30, 2008.
ARENA
2007
2008
Hourly Rate (as of 9/95)
$165.00
$170.00
Open skating Youth and Adult
$4.00
$4.00
Skate Rental
$2.00
$2.00
Skate Sharpening
$4.00
$4.00
SEASON TICKETS set first week of September
RESIDENT FAMILY:
2007
2008
First 2 members
$95.00
$100.00
Each additional member
$5.00
$5.00
Maximum (7 persons)
$120.00
$125.00
RESIDENT INDIVIDUAL:
$85.00
$90.00
NON-RESIDENT FAMILY:
First 2 members
$110.00
$115.00
Each additional member
$5.00
$5.00
Maximum (7 persons)
$135.00
$140.00
NON-RESIDENT INDIVIDUAL
$95.00
$100.00
CLASSES
$100.00
$105.00
•
ART CENTER - 2007
Membership rates — FAMILY $40 - $30 INDIVIDUAL
Edina Resident Members $5.00 0
HOURS @ CLASS PRICE
$7.00/hour Non -Member, Member
HOURS @
$8.00/hour
WORKSHOP PRICE
(parent/child)
$72/$65
30 $210/$189
9
24 $168/$151
8
$64/$48
22 $154/$139
7
$56/$50
20 $140/$126
6
$48/$43
18 $126/$113
5
$40/$36
16 $112/$101
$56/$50
20
15 $105/$94
HOURS @
$10.00/hour
14 $98/$88
12 $84/$76
8
$80/$72
10 $70/$63
7
$70/$63
9 $53/$57
6
$60/$54
8 $56/$50
5
$50/$45
7 $49/$44
4
$40/$36
6 $42/$38
3
$30/$27
5 $35/$31
2
$20/$18
4 $28/$25
1
$10/$9
ART CENTER — 2008
Membership rates — FAMILY $40 - $30 INDIVIDUAL
Edina Resident Members $5.00 0
HOURS @
$7.35/hour
CLASS PRICE
Non -Member, Member
HOURS @
$8.00/hour
WORKSHOP PRICE
(parent/child)
$72/$65
30 $220/$198 9
24
$176/$158
8
$64/$48
22
$162/$146
7
$56/$50
20
$147/$132
6
$48/$43
18
$132/$119
5
$40/$36
16
$118/$109
15
14
$110/$99
$103/$93
HOURS @
$10/hour
12
$88/$79
8
$80/$72
10
$73/$66
7
$70/$63
9
$66/$59
6
$60/$54
8
$59/$53
5
$50/$45
7
$511$46
4
$40/$36
6
$44/$40
3
$30/$27
5
$37/$33
2
$20/$18
4
$29/$26
1
$10/$9
rBRAEMAR GOLF COURSEi
GREEN FEES
2007
2008
_
18 hole - non -patron
$35.00
$36.00
18 hole - patron
$27.00
$27.00
9 hole - non -patron
$19.00
$19.00
9 hole - patron
$15.00
$15.00
Junior 18 Hole Rate
$18.00
$18.00
Junior 9 Hole Rate
$9.00
$10.00
GROUP FEES - 18 holes
$48.00
$48.00
GROUP FEES - 9 holes
$20.00
$20.00
PATRON CARDS (before April 1)
2007
2008
Individual
$65.00
$65.00
Executive Course
$25.00
$25.00
PATRON CARDS (after March 31)
2007
2008
Individual
Executive Course
COMPUTERIZED HANDICAPS
Resident
Non -Resident
LOCKERS
Men's 72 inch
Men's 42 inch
Ladies 72 inch
CLUB STORAGE
CLUB RENTAL
PULL CARTS
GOLF CARS
18 holes
9 holes
18 holes/person with disability/s
Group Car Fees
GROUP GOLF LESSONS
Adult
Junior
Resident - wedding related
Non-residents - wedding related
Other events
$70.00
$25.00
2007
$22.00
$27.00
2007
$40.00 _
$30.00 _
$20.00
$50.00
$8.50
$3.00
2007
$28.00
$16.00
II rider $16.00
$36.00
2007
$99.00
$44.00
BRAEMAR ROOM
2007
$900.00
$1,000.00
$350.00/$1,000.00
5
$70.00
$25.00
2008
$22.00
$27.00
2008
$40.00
$30.00
$20.00
$50.00
$8.50
$3.00
2008
$28.00
$16.00
$16.00
$36.00
2008
$99.00
$44.00
2008
$900.00
$1,000.00
$350.00/$1,000.00
BRAEMAR EXECUTIVE COURSE
GREEN FEES
2007
2008
Adult non -patron
$13.00
$13.00
Adult patron
$10.00
$10.00
Junior - non -patron
$8.00
$9.00
Junior - patron
$7.00
$7.00
Golf Cars (everyone)
$13.00
$14.00
Pull Carts
$2.50
$2.50
Group Fees
$14.00
$15.00
DRIVING RANGE
2007
2008
Large Bucket
$7.00
$7.25
Small Bucket
$4.75
$5.00
Warm -Up Bucket
$2.75
$2.75
FRED RICHARDS
GOLF COURSE
GREEN FEES
2007
2008
Adult - non -patron
$13.00
$13.00
Adult - patron
$10.00
$10.00
Junior - non -patron
$8.00
$9.00
Junior - patron
$7.00
$7.00
Golf Cars (everyone)
$13.00
$14.00
Pull Carts
$2.50
$2.50
Group Fees
$14.00
$15.00
E
GOLF DOME
2007
2008
Large Bucket
$7.00
$7.00
Senior Bucket
$6.75
$6.75
Time Golf'/2 hour
$10.00
$10.00
Hourly Field Rental
$120.00
$130.00
E
EDINBOROUGH PARK
2007
2008
Pool & Track Daily Passes
$4.50 residents
$5.50 non-residents
$5.50 residents &
non-residents
"POOL
& TRACK" SEASON PASSES
2006
2008
Edina Individual
$240.00
$250.00
Each Additional Member
$70.00
$80.00
Non -Edina Individual
$270.00
$280.00
Each Additional Member
$80.00
$90.00
Locker Rental
$0.25
$0.25
BUILDING RENTALS
EXCLUSIVE RENTAL
2007 2008
NON-EXCLUSIVE
RENTALS/HR
Friday Evening
$2,000.00
$2,000.00
Great Hall
$300.00
$300.00
Saturday Evening
$2,000.00
$2,000.00
Theater
$175.00
$200.00
Prom
$2,700.00
$2,700.00
Grotto
$125.00
$150.00
Adventure
Peak
$200.00
$250.00
Pool (swim
team only)
$30.00
$30.00
Commercial Photo Shoot hour)
Domestic Photo
Shoot
(hourly)
Any Park Area Blocked Off
$ 200.00
$200.00
Any Park Area
Blocked Off
$125.00
$150.00
Grotto
$ 200.00
$200.00
Grotto
$125.00
$150.00
Theatre
$ 200.00
$200.00
Theatre
$125.00
$150.00
Great Hall
$ 300.00
$300.00
Great Hall
$200.00
$300.00
EDINBOROUGH
PARK "PLAYPARK"
Weekend Rental -
Full Evening 6 PM -12 AM
Paddle Boats
4 person boat 1/2 hr
2007
2008
Playpark Daily Admission:
2007 2008
$950.00 $995.00
Winter sled per hr
Resident
$4.50/person
$5.50
Non-resident
$5.50/person
$5.50
Children Under 12 Months
FREE
FREE
Adults
Free With Paid Child
Free With Paid Child
Edinborough Association Members Daily Pass
$2.50
$5.00
Playpark Punch Pass - 10 Uses
Resident
$40.00
$45.00
Non-resident
$45.00
$45.00
Resident:
$15.00/hr.
COMMERCIAL PHOTO
SHOOT
First Member
$80.00
$80.00
Each Additional Member
$60.00
$60.00
Non -Resident:
First Member
$105.00
$105.00
Each Additional Member
$85.00
$85.00
Total Facility Daily Admission:
Resident
$7.00
$9.00
Non-resident
$9.00
$9.00
CENTENNIAL LAKES
Rental Concession Items
Weekend Rental -
Full Evening 6 PM -12 AM
Paddle Boats
4 person boat 1/2 hr
2007
$6.00
2008
$6.00
Friday evening
2007 2008
$950.00 $995.00
Winter sled per hr
$6.00
$6.00
Saturday evening
$950.00 $995.00
Ice Skates $4.00 $4.00
BUILDING RENTALS
Champion Putting
9 hole $4.00 $4.00
%2 day - Salon M-TH
$225.00
$225.00
18 hole
$8.00
$8.00
Sunday - %2 day Salon
$325.00
$350.00
Amphitheater Rental
Lawn Games
Amphitheater Rental
$250.00
$250.00
Per Court
$14.00/hr
$15.00/hr.
COMMERCIAL PHOTO
SHOOT
$50.00/hr
$50.00/hr
PARK DEPARTMENT RENTALS
General Park Areas: -7Van Valkenburg/Courtney Fields
(Residents Only)
2007
2008
2007
2008
Resident Use/hour
$45.00
$45.00
Per field/day includes
building
$160.00
$160.00
Resident Use/day
$130.00
$130.00
Edina Athletic Associations
Commercial Use (i.e.
TV)/hour
$70.00
$70.00
Field User
fee/participant
$9.00
$9.00
Commercial use with
light/hour
$125.00
$125.00
Gymnasium User
fee/participant
$9.00
$9.00
Picnic shelter/day -
Cornelia
$135.00
See
Below
Edina Hockey Association
Outdoor Hockey Rink
Showmobile/day
$700.00
$700.00
Field User
fee/participant
$9.00
$9.00
Park Shelter Buildings (half-day)
Athletic Fields - Residents
Only:
Weber Park
$65.00
$65.00
Per field - per day
$130.00
$130.00
Cornelia School
Park
$65.00
$65.00
Per field - per hour
$45.00
$45.00
Todd Park
$65.00
$65.00
Per field - per hour
(with lights)
$70.00
$70.00
Walnut Ridge Park
$65.00
$65.00
ARNESON ACRES PARK/TERRACE ROOM ONLY
Park Shelter Buildings (full-day)
Per hour, first hour
$45.00
$50.00
Weber Park
$100.00
$100.00
Each additional hour up
to 3 hours
$35.00
$35.00
Cornelia School Park
$100.00
$100.00
Per day (4 hours or
more)
$150.00
$160.00
Todd Park
$100.00
$100.00
ARNESON ACRES PARK/GAZEBO ONLY
Walnut Ridge Park
$100.00
1 $100.00
'/2 day (6 hrs or less)
$45.00
$50.00
Rosland Park
Pathway
Full day (over 6 hours)
$80.00
$90.00
Per hour
$55.00
$55.00
Arneson Acres Terrace Room/Gazebo:
Per day
$210.00
$210.00
Per day (4 hours or
more)
$175.00
$180.00
Utley Park Fire Ring Rental
Per hour, first hour
$61.00
$65.00
Fire Ring - per day
$25.00
$25.00
Each additional hour up
to 3 hours
$33.00
$35.00
Picnic Shelter
Rentals full day)
Picnic Shelter Rentals (half-day
Chowen Park $40.00 $40.00
Chowen Park $25.00 $25.00
Sherwood Park $40.00 $40.00
Sherwood Park $25.00 $25.00
Rosland Park $135.00 $140.00
Wooddale Park $25.00 $25.00
Wooddale Park $40.00 $40.00
Braemar Park NA $40.00
U
- PEGGY KELLY MEDIA ARTS STUDIOS
DO -IT YOURSELF
2007
2008
EQUIPMENT
2007
2008
SERVICES
HOURLY
HOURLY
RENTAL
2 DAY
2 DAY
FEE
FEE
RENTAL
RENTAL
Transfer movies to video
$20.00/
$20.00/
35mm Slide
$20.00
$20.00
VHS tape or DVD disk
$40.00
$40.00
Projector
Pictures or slides to video
$20.00/
$20.00/
VHS Camcorder
$25.00
$25.00
(album)
$40.00
$40.00
Audio Dubbing or
$15.00/
$15.00/
Overhead
$20.00
$20.00
Transfer
$40.00
$40.00
Projector
Digital Video Editing
$25.00/
$25.00/
16mm Movie
$25.00
$25.00
$50.00
$50.00
Projector
35mm Photo Copies
$12.00
$12.00
Super 8mm
$30.00
$30.00
Projector with
sound
35mm Slide Copies
$12.00
$12.00
8mm Movie
$25.00
$25.00
Projector
VHS Video Copies
$8.00
$8.00
Lowell Light Kit
$20.00
$20.00
(up to 3 at one time)
Studio does it
$15.00
$15.00
Foreign Conversion
$15.00
$15.00
Movie screen
$5.00
$5.00
(PAL, SECAM)
Studio does it
$21.00
Audio Cassette Dupl.
$1.00/
$1.00/
copy
I cop
Customer provides blank cassettes (video and
audio), film and lamination
supplies.
* STUDIO COPYING/TRANSFERRING
PHOTO/VIDEO STUDIO
RENTAL
2007
2008
Photo Studio - not staffed
$20.00 member
$20.00 member
non-members pay add'I
non-members pay add'I
daily access fee
daily access fee
COMPUTER OPEN STUDIO TIME
2007
2008
Macintosh G3 or Compaq 266 Mhz PC
$14.00/hr.
$14.00/hr.
(includes use of Adobe Photoshop, PageMaker and
non-members pay
non-members pay an
Illustrator software with Epson Color Stylus
an add'I $10.00
add'I $10.00 daily
printing - prints purchased separately)
daily access fee
access fee
MEMBERSHIP
2007
2008
One da /one visit pass - $10.00
$15.00
$15.00
Annual Individual Membership (12 months)
$30.00
$30.00
Annual Family Membership (12 months)
$40.00
$40.00
10
•
EDINA SENIOR CENTER
FEES
2007
2008
Golf League Membership Richards Golf Course
$10.00
$10.00
55+ Softball League Membership Van Valkenbur
$35.00
$35.00
Bowling League Membership
$10.00
$10.00
Edina Senior Center Membership
$16.00/$26.00
$17.00/$27.00
Greeting Cards
$1.00
$1.00
Trips & Tours
$2.50
$2.50
Defensive Driving
$19.00 4 hr. class
$24.00 8 hr. class
$19.00 4 hr. class
$24.00 8 hr. class
Elder Learning Institute Classes $17.00 $18.00
Card Tournaments $1.00/person $1.00/person
Social Card Groups $.25 per person $.25 Per person
per day per day
Podiatrist $1.00/Patient $1.00/Patient
Community Education $2.00/person per $2.00/person per
class per day class per day
ROOM RENTAL
Fireside Room & Classrooms per hour - minimum 2
hours
$35.00
$40.00
Fireside Room & Classrooms per day
$135.00
$140.00
Gathering/GRANDVIEW Room per hour - minimum 2
hours
$45.00
$50.00
Gathering/GRANDVIEW Room per day
$185.00
$190.00
Wall Art Disolav Rental
15% of Sale
15% of Sale
EQUIPMENT RENTAL
Television/VCR/DVD $10.00 $10.00
Overhead Projector $5.00 $5.00
Portable Screen $5.00 $5.00
ATTEST:
City Clerk
Mayor
STATE OF MINNESOTA )
COUNTY OF HENNEPIN ) SS
CITY OF EDINA )
CERTIFICATE OF CITY CLERK
1, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby
certify that the attached and foregoing Resolution was duly adopted by the Edina City
Council at its Regular Meeting of December , 2007 and as recorded in the Minutes of said
Regular Meeting.
WITNESS my hand and seal of said City this day of
11
,20
City Clerk
City of Edina, MN
Capital Improvement Program
2008 thru 2012
PROJECTS BY DEPARTMENT
Department Project# Priority 2008 2009 2010 2011 2012 Total
Aquatic Center
ECL -03-007
n/a
Flowrider
AQC-03-001
n/a
Upgrades and Replacements
AQC-07-001
n/a
Aquatic Center Total
ECL -04-003
n/a
Arena
ECL -04-004
n/a
Replace Zamboni
A-00-006
n/a
Refurbish West Arena
A-04-001
n/a
Dehumidification System
A-07-002
n/a
Repairs & Maintenance
A-08-001
n/a
Arena Lighting
A-08-002
n/a
Truck with Plow
A-08-003
n/a
Arena Total
Edinborough/Centennial
:P Adventure Peak Remodel Improvement
ECL -03-007
n/a
CL Paint Park Fixtures
ECL -03-009
n/a
EP Replace Great Hall Floor
ECL -03-011
n/a
EP Weight Equipment
ECL -04-003
n/a
CL Replace Utility Vehicle
ECL -04-004
n/a
CL Bridge to Clubhouse
ECL -04-005
n/a
CL Fountain
ECL -04-006
n/a
Replace PoolPac Unit
ECL -06-003
n/a
Paver Replacement
ECL -06-004
n/a
CL Replace HVAC Units
ECL -06-005
n/a
Theater Curtain and Rigging
ECL -06-006
n/a
EP Replace Carpeting
ECL -06-007
n/a
EP Concession Area Addition
ECL -06-008
n/a
Dance Floor
ECL -07-001
n/a
Pool Chair Lift
ECL -07-002
n/a
Paint Amphitheater Structure
ECL -07-003
n/a
CL Signage improvement
ECL -07-004
n/a
Enclose Rear of Theater
ECL -07-005
n/a
EP Adventure Peak Renovation
ECL -07-006
n/a
EP Floor Scrubber
ECL -07-007
n/a
EP Replace Gym Curtain
ECL -07-008
n/a
CL Replace Centrum Building Roof
ECL -08-001
n/a
CL Replace Centrum Pavers
ECL -08-002
n/a
CL Paint South Park Railings
ECL -08-003
n/a
CL Renovate Putting Greens
ECL -08-004
n/a
;L Replace Cracked/Broken Concrete
ECL -08-005
n/a
cP Track Floor
ECL -08-006
n/a
50,000
1,200,000
1,200,000
30,000
40,000
40,000
50,000
50,000
210,000
30,000
40,000
40,000
1,250,000
50,000
1,410,000
90,000
90,000
12,000
1,200,000
1,200,000
40,000
150,000
150,000
25,000
8,000
25,000
25,000
25,000
100,000
50,000
160,000
50,000
26,000
40,000
26,000
75,000
116,000
1,225,000
175,000
25,000
1,616,000
50,000
50,000
25,000
25,000
45,000
45,000
10,000
10,000
12,000
12,000
40,000
40,000
8,000
8,000
160,000
160,000
40,000
40,000
22,000
22,000
14,000
14,000
12,000
12,000
30,000
30,000
10,000
10,000
7,000
7,000
16,000
16,000
20,000
20,000
12,000
12,000
60,000
60,000
7,000
7,000
8,000
8,000
175,000
175,000
15,000
15,000
28,000
28,000
40,000
40,000
12,000
12,000
30,000
30,000
Page 1
Department
Project#
Priority
2008
2009
2010
2011
2012
Total
EP Security Camera System
ECL -08-007
n/a
12,000
12,000
EP Concrete - Main Entrance
ECL -08-008
n/a
25,000
25,000
'P Torrent Floor Machine
ECL -08-009
n/a
7,500
7,500
Edinborough/Centennial Total
310,000
230,000
118,000
140,000
154,500
952,500
Golf Course
Redesign Holes 19-27: Braemar
GC -00-010
n/a
950,000
950,000
Driving Range Renovation
GC -02-001
n/a
600,000
600,000
Cart Path Renovation
GC -03-002
n/a
275,000
275,000
Parking Lot Resurfacing
GC -06-001
n/a
75,000
75,000
150,000
Maintenance Equipment: Braemar
GC -07-001
n/a
137,000
140,000
145,000
150,000
155,000
727,000
Miscellaneous Equipment: Braemar
GC -07-002
n/a
37,000
38,000
40,000
40,000
40,000
195,000
Replacement Irrigation System Phase I
GC -07-004
n/a
600,000
600,000
Golf Course Total
174,000
253,000
535,000
1,390,000
1,145,000
3,497,000
Golf Dome
Upgrade Electrical Service & Lighting
GD -00-001
n/a
30,000
30,000
Propane Back-up Inflation System
GD -04-001
n/a
15,000
15,000
Golf Dome Total
15,000
30,000
45,000
GRAND TOTAL
589,000
654,000
1,918,000
2,985,000
1,374,500
7,520,500
Page 2