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HomeMy WebLinkAbout2007-12-11 Park Board PacketAGENDA Regular Meeting of the Edina Park Board Tuesday, December 11, 2007, 7:00 P.M. Edina City Hall Council Chambers 4801 West 50th Street PARK BOARD MEETING PROCEDURES During "Public Hearings," the Chair will ask for public comment after City staff members make their presentations. If you wish to speak on the topic, you are welcome to do so as long as your comments are relevant to the discussion. To ensure fairness to all speakers and to allow the efficient conduct of a public hearing, speakers must observe the following guidelines: • Individuals must limit their presentations to three minutes or less. The Chair will modify presentation times, as deemed necessary. • Try not to repeat remarks or points of view made by prior speakers and limit comments to the matter under consideration. 41 • In order to maintain a comfortable environment for all those in attendance, the use of signs, clapping, cheering or booing or any other form of verbal or nonverbal communication is not allowed. During "Public Comments," the Chair will ask to hear from those in attendance who would like to speak about something not on the agenda. Individuals must limit their presentations to three minutes or less and cannot speak to an issue for which a public hearing was previously held and closed or a matter scheduled for a future hearing. Individuals should not expect the Park Board to respond to their comments. Instead, the Park Board might direct the matter to staff or consideration at a future meeting. I. APPROVAL OF THE MINUTES: *Tuesday, November 13, 2007, Park Board Minutes. II. NEW BUSINESS: A. Bike Edina Taskforce Presentation — Kirk Johnson. *B. Non -Resident Patron Card Proposal for Braemar Golf Course — John Valliere. III. PUBLIC COMMENT IV. UPDATES FROM STAFF V. PARK BOARD COMMENT *These are agenda items that require or request Park Board action. The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. 2 Memo To: Edina Park Board From: John Keprios, Director Edina Park and Recreation Department Date: December 6, 2007 Re: TUESDAY, DECEMBER 11, 2007, PARK BOARD MEETING STAFF REPORT. Enclosed you should find the following items: 1. Tuesday, November 13, 2007, Park Board Minutes. 2. Tuesday, December 11, 2007, Park Board Agenda. 3. Non -Resident Patron Card Proposal from John Valliere. 4. Email from Gordon Hughes regarding Board & Commission policies. The following is the monthly Staff Report concerning each item on the agenda with the exception of Approval of the Minutes, Public Comment and Park Board Comment. PARK BOARD MEETING IN THE COUNCIL CHAMBERS EDINA CITY HALL 4801 WEST 50TH STREET The Tuesday, December 11, 2007, Park Board meeting will be at 7:00 p.m. in the City Council Chambers at Edina City Hall. If you are unable to attend, please call either Office Coordinator, Janet Canton, at 952-826-0435 or me at 952-826-0430. I. NEW BUSINESS: A. Bike Edina Taskforce Presentation — Kirk Johnson Steve Rusk was appointed in 2006 to organize the Bike Edina Taskforce, which worked to produce a comprehensive bike plan for Edina. The scope of the taskforce's work included: • Considering the needs of advanced, average and novice -skilled riders; • Addressing connectivity to other surrounding communities and trails; • Coordinating a plan consistent with Hennepin County and Three Rivers Park District plans; and • Exploring test programs with other agencies. The Taskforce recently completed its work and Taskforce member, Mr. Kirk Johnson will present Taskforce's final report to the Park Board at the December 11, 2007 Park Board meeting. Bike Edina Taskforce Chairman, Steve Rusk, presented their final report to the City Council in November of 2007. • No formal Park Board action is requested on this agenda item. - 1 - B. Non -Resident Patron Card Proposal — Braemar Golf Course As stated in the enclosed proposal from Braemar Golf Course Manager John Valliere, we propose that we permit the sale of a non-resident patron card for non-residents who work full-time in Edina. Staff also proposes that this non-resident patron card fee be set at $90.00 for 2008. The resident patron card fee is $70.00 for 2008. Please see Mr. Valliere's enclosed proposal for background information. I fully support John's recommendations. Formal Park Board action is requested on this agenda item. II. PUBLIC COMMENT This is the opportunity for the public to give no more than 3 minutes of comments (each speaker) to the Park Board. III. UPDATES FROM STAFF Staff will give the Park Board verbal updates on status of current construction projects. IV. PARK BOARD COMMENT This is the opportunity for Park Board members to provide comments on park and recreation related matters not on the regular agenda. -2- Minutes of the Edina Park Board November 13, 2007 Edina City Hall, Council Chambers MEMBERS PRESENT: Ray O'Connell, Todd Fronek, Linda Presthus, Jeff Sorem, Mike Damman, Carolyn Nelson, Andy Finsness, Howard Merriam MEMBERS ABSENT: Randy Meyer, George Klus STAFF PRESENT: John Keprios, Ed MacHolda, Janet Canton I. APPROVAL OF THE OCTOBER 9, 2007 PARK BOARD MINUTES Linda Presthus MOVED TO APPROVE THE OCTOBER 9, 2007 PARK BOARD MINUTES. Mike Damman SECONDED THE MOTION. MINUTES APPROVED. II. NEW BUSINESS A. Proposed Coffee Shop at Lewis Park — Carolyn Kohrs went over the proposal that she presented at last month's Park Board meeting. Ms. Kohrs explained that the original proposal in regards to public/private ventures on parkland proposal has been modified. It now states that as soon as the building is constructed it will immediately be donated to the city. The city will take immediate control over the entire property, therefore eliminating the issues regarding property taxes and insurance. She noted that it also simplified the legal piece of it in that it is a lease agreement that sets up expectations from the city and the community investment group so that everyone understands how the procedure will go. Ms. Kohrs did point out that the park is currently zoned as residential and therefore they may need to have some kind of a variance use. Ms. Kohrs indicated that regarding the businesses at Cahill and 70th she went in person to the businesses and was able to talk to the owners to which she was happy to hear that in every single case people were supportive. Ms. Kohrs pointed out their intent is not so much to build a coffee shop but rather a gathering place for the residents. Ms. Kohrs noted that she met with an executive from the Dunn Brothers Coffee Shop in Eden Prairie and showed her the projected net income she came up with. The person from Dunn Brothers thought she did a good job and thought the numbers were very conservative. She also thought the proposed area was in a great location and was very encouraging. Ms. Kohrs stated that in regards to the concerns about the actual building when they get to that stage everyone will have a say as to the size, shape, space, etc. Ms. Kohrs informed the Park Board that after last month's Park Board meeting she created a website and has relied on word of mouth to get the information out to the residents. She noted that as of 3:00 pm today there were 458 survey responses/petitions signed to which 95.64% were for it and 4.4% were against it. She stated that there have been some negative comments although she thinks for the most part they could be managed through community input and design. Sandy Reines, 7420 Shannon Circle, stated that she is in favor of the Coffee Shop at Lewis Park. Mr. Finsness asked if the seed money for the project has been identified to which Ms. Kohrs replied that right now she has a commitment of one-half million dollars. She stated that as they go forward if they need to generate more money she is willing to figure out how to get more money committed. Ms. Presthus asked Ms. Kohrs to explain the financial arrangements such as who will take care of the maintenance and upkeep of the building. Ms. Kohrs replied that the revenue generated from the operations of the coffee shop will pay for all of the maintenance and upkeep of all of the operations. She noted that conservatively they think it will generate approximately $50,000 a year which would be generated back to the seed capital. Once that money is recouped the revenue flow would go directly to the city because it is the city that would have control of the building. Ms. Presthus commented "assuming that it doesn't do that, then what would happen". Ms. Kohrs replied that if it doesn't do that then the city can do with it what it wants. She noted that her feeling is the risk that is being taken by the community investors that want to make this happen. Mr. Finsness asked Ms. Kohrs if there is an estimate on what the building would cost. Ms. Kohrs replied it will cost approximately $400,000 to build and approximately $100,000 for all of the coffee supplies. The following people who spoke were not in favor of a coffee shop at Lewis Park: William S. McKenzie, 6250 Lewis Ridge Parkway, spoke on behalf of the people from the Lewis Ridge Condominiums. He pointed out that he did talk to one of the owners of Honkins Joes and that person was very upset about it. Barbara Hustad, 5501 Dewey Hill, spoke on behalf of the people from Edina Dewey Hill East Dick Langert, 5501 Dewey Hill Rd. Cassandra Moholchick, 7227 Lewis Ridge Parkway Beth Waterman, 7220 Lewis Ridge Parkway. The following people who spoke were in favor of a coffee shop at Lewis Park: Claudia Westholder, 7448 Shannon Drive Chrissy Colby, 7416 Coventry Way Susan Donovan, 7404 Shannon Drive Duke Bascam, 7505 Gleason Road 2 Jim Callclaisus, 4908 Arden Avenue Sharon Burns, 6012 Dublin Circle Pam Berling, 4129 w. 62°a St. David Cherner, 5829 Dewey Hill Rd. Todd Fronek MOVED TO REMOVE THE ITEM FROM THE TABLE. Jeff Sorem SECONDED THE MOTION. MOTION CARRIED. Mr. O'Connell indicated that he has listened to both the pros and cons and has spent a lot of time looking at it from all angles. However, the most pertinent thing he has heard is there needs to be a meeting of the minds. Mr. Fronek stated that he is very hesitant to take public land away from the public and no matter how you want to slice it this is taking public land and making it a private enterprise. He noted that another concern he has is over the development of parks. He indicated that one of the greatest uses of parks is getting away from everything and getting out into green space and into nature. Ms. Nelson stated that she doesn't necessarily see park space as going into nature all of the time but also sees it as a place to gather with friends, walk a dog, etc. She noted that she agrees with the proposed building because even though it is a private ownership it really would benefit the public. Mr. Sorem stated that on one hand he is looking at it and saying it is an awfully nice building that the city is going to get and it appears to be pretty low risk. However, on the other hand it is one of the largest community parks they have in Edina and therefore they need to decide what is best for the city as a whole and not just the Lewis Park neighborhood. He pointed out that warming house is used by a lot of people right after work every day. Therefore, the drawings would need to make sure that the warming house is a big partof the building. He stated that he is in agreement with Mr. O'Connell in that it probably needs to be discussed further and he would be in favor of supporting getting together with some different groups and discussing this further even if it's in a smaller group setting and not as a formal Park Board. Mr. Damman stated that he thinks this is a great idea. However, he is not positive that Lewis Park is the perfect place for it. He noted that they definitely need a new building at Lewis Park, he's not so sure about a private enterprise. He added that they would probably need to look at doing a feasibility study on it. Mr. Merriam indicated that he strongly believes there is a seed of an idea and he would hate to see all of this work go to waste. He noted that he has heard some very serious concerns from some of the neighbors. He stated that maybe they need to get some of the concerned neighbors together in a room and figure out how something could work. He noted that he sees an opportunity for a gathering space. Ms. Presthus stated that she lived by Lewis Park for 16 years and walked it just about every day and noted one of the things she loved the most about the park is that there wasn't much there. Ms. Presthus pointed out there are places in the community that 3 could really use something like this such as Edinborough Park but the city doesn't have the money to do it. Ms. Presthus commented that at last month's meeting she asked for input from the businesses and not just the residents because she is very concerned about those businesses that are a block away. She pointed out that she has just heard testimony that the businesses want this yet in their packet is a letter stating that they don't want it. However, all of this has been hearsay and none of it has been first hand. Therefore, she really feels that they need the input of those businesses before they should even consider something like this. Ms. Presthus also indicated that in the past they have discussed putting in artificial ice as well as using a Zamboni to resurface the ice at Lewis Park. Therefore, they need to look ahead to the future because Lewis Park has one of the biggest hockey and skating rinks. Mr. Finsness noted that he personally thinks this is a good idea because it sounds like there is some private money available. He indicated that he would be in favor of further discussions. Mr. Keprios stated that if the Park Board is in support of this concept and proposal and would like for this to move to the next step in the process, then his recommendation would be for the Park Board to hold a public hearing. He noted that he would also recommend that staff meet with Ms. Kohrs and come up with some answers to some of the questions such as the zoning issue, financial agreement, maintenance, etc. He commented that it is important to have a more definitive proposal in writing from Ms. Kohrs for staff and Park Board to review. Mr. Keprios suggested that perhaps staff could work with the proponent to discuss it further with the neighborhood and then move forward with an official public meeting. He pointed out that if the Park Board chooses to conduct a public hearing, staff would mail out notices to every property owner within 1,000 feet of the park which would include all businesses and residents. Mr. Fronek asked if this is something that would need to be approved by the Planning Commission. Mr. Keprios replied that he thinks where the Planning Commission would get involved would be when it gets to the zoning issue to which they would then have their own public hearing to go through their process as well. He stressed that concept wise it needs to start here. Mr. O'Connell indicated that he thinks this is a good concept however, the problem is utilization. The park belongs to the city and the taxpayers take care of it and it's the Park Board's job to see that it is put to the best use. He stated that he feels it's necessary to try to get some meeting of the minds and then go to the process of having a public hearing. Ray O'Connell MOVED TO TAKE THIS CONCEPT TO THE NEXT STEP IN THE PROCESS BY DIRECTING STAFF TO GET ANSWERS IN WRITING FROM THE PROPONENT TO THE QUESTIONS THAT WERE BROUGHT UP THIS EVENING AND HAVE THE MATTER ON THE JANUARY 8, 2008 PARK C! BOARD AGENDA FOR FURTHER CONSIDERATION. Jeff Sorem SECONDED THE MOTION. IN FAVOR: Howard Merriam, Mike Damman, Andy Finsness, Jeff Sorem, Carolyn Nelson, Ray O'Connell OPPOSED: Linda Presthus, Todd Fronek MOTION CARRIED. B. Non -Resident Patron Card Proposal — Braemar Golf Course — This item will be presented at the December Park Board meeting. III. OLD BUSINESS A. Countryside Park Master Plan — Mr. Keprios introduced Greg Ingraham and Anna Claussen, architects from the firm Hoisington Koegler. He noted that they were hired to do some master plan concept drawings of Countryside Park. Mr. Ingraham and Ms. Claussen show six different concept drawings from staff's perspective on the important amenities. He noted that he would like feedback from the Park Board as to whether they think a particular plan is a great idea or specific pieces of the various plans that should be included in the master plan. He explained that what they are trying to do is get a consensus on a concept plan and direction for improvement to the park. Mr. O' Connell noted that he personally likes plans one and six because of the way they are set up. Ms. Presthus indicated that the features she would like is to keep are open space, basketball court, dog park, smaller shelter and no hockey rink. Mr. Finsness noted that he agrees with Ms. Presthus. Mr. O'Connell asked Mr. Damman in conversations and planning which plan did he like the best to which Mr. Damman replied he believes they were plans two and five. Mr. Finsness asked is there currently a budget for this park. Mr. Keprios replied that currently there is no budget to develop the park and there is no financing vehicle in place. He pointed out that to do it all at once we would probably need to have to rely on a referendum. He stated that another option would be to slowly piece meal it through a capital improvement plan. Mr. Merriam commented the he personally likes concept three. Mr. Keprios asked the Park Board how they feel about the hockey question. Mr. Sorem replied that a hockey rink really didn't work real well there and unless everything was completely redone and it was put in a different location he would be in favor of getting rid of it. 5 Mr. Keprios asked the Park Board to forward any other ideas they might have after tonight on to him. He stated that he would also like to discuss when the Park Board would want to show these concepts to the neighbors. He stated that he thinks it's premature and it would be a mistake if they don't have the financing in place. Ms. Presthus asked what it would cost to do concept five to which Mr. Ingraham replied he would guess approximately one million dollars. It might be cheaper than that but probably not too much. Mr. Keprios asked if he hears a consensus on holding this off for the neighborhood for now to which Mr. Finsness replied he thinks that makes sense. Mr. Keprios suggested that he take the comments he's heard and give everyone a few weeks to think about it and then he will regroup with staff and the architects to come up with a plan or two on what has been said and see where that leads them. Mr. Fronek made one final comment and stated that he likes the idea of having a distinguishing feature in a park as a way to differentiate it. He noted that he does like the idea of a rain garden or a bridge. B. Pamela Park Athletic Field Project Update — Mr. Keprios informed the Park Board that he does not have enough money to pursue a study at this point. He noted that he would like to be able to pursue this next year through the operating budget whether they have the fundraising dollars or not. He stated that he thinks it's a viable project • and they ought to keep it in their capital plan. He noted that the plan would be to put in artificial turf with lights and it would be located just to the north and slightly west of the existing fields. C. Athletic Association Presidents Meeting — Mr. Keprios informed the Park Board that they had a very good athletic association presidents meeting. He noted that they are doing a great job and seem very supportive of the relationship document that the Park Board recommended to the Council which was approved. He stated that he thinks it is working very well for them. IV. UPDATES FROM STAFF A. 2007 Park Improvement Projects Presentation — Mr. Keprios gave a Power Point presentation to the Park Board showing photos of several 2007 park improvement projects that been completed. B. Bike Edina Task Force — Mr. Merriam asked if it would be possible for the Bike Edina task force to give the Park Board a presentation on their final report. Mr. Fronek replied that he will ask someone from task force to do that. ADJOURNMENT 9 Meeting adjourned at 10:00 p.m. C1 A PROPOSAL TO PERMIT SALE OF NON-RESIDENT PATRON CARDS FOR EDINA-BASED BUSINESSES FOR BRAEMAR GOLF COURSE PROPOSAL I propose that we permit the sale of a non-resident patron card for non-residents who work full-time in Edina. I further propose that this non-resident patron card fee be set at $90.00 for 2008. The resident patron card fee is $70.00 for 2008. We anticipate that by limiting the sale of non-resident patron cards to just those who work full-time in Edina, it should not reduce the value of the resident patron card by creating a greater demand that exceeds our capacity. At the time of purchase, the customer will have to show documented proof of full-time employment in Edina. BACKGROUND AND HISTORY Since Braemar opened its doors in 1964, the patron card has only been available to residents of Edina. Most clubs or leagues that played during the day at Braemar on a weekly basis required residency up until 2004. However, this was not the case with evening golf leagues. The high number of patron card sales was in 1998 when 2,750 cards were sold. There has been a steady decline in the past nine years. This year Braemar sold 1,425 cards. Some of the various reasons for this are: more golfing choices (courses), more dual income earners (with less daytime availability), more leisure time choices and the aging of a population who grew up with the game. The golf scene has changed and we have seen our course move from turning away over 250 golfers a day to an actual need to spend marketing dollars. This was brought about by increase of over 120 courses in the metropolitan area over the past 30 years. In the metropolitan area numerous other courses, including the Minneapolis public courses (5), offer non-resident patron cards. Brookview Golf Course in Golden Valley does, too. Usually a premium is charged for the card itself. In 2007, the Park Board passed a policy to permit sales of a non-resident patron cards for our two executive courses. It was very much a success and we went from a total of 176 to 464 executive course patrons cards sold. The non-resident card sold for $35, which is $10 over the resident rate. The Edina business community makes up a large share of the real estate tax burden and therefore this proposal in a way rewards those businesses for doing business in Edina. In the past, many Edina -based business owners and their employees have asked for this privilege with the mention that they too are paying taxes in the community. LOYALTY Management at Braemar has been reluctant to sell non-resident patron cards because there is a strong and wonderful loyalty to the facility. Opening the patron card up to the non-resident creates the perception that the "Edina only" golf course will diminish the resident's access, or lessen the patron card value. In fact, we enjoy such strong loyalty that it is often heard that people will not move out of Edina because it jeopardizes their "membership". There does exist the possibility that it could slightly decrease resident patron card sales. Staff feels this would be offset by strong gains in increased traffic from the sale of non- resident patron Edina -based business patron cards. It is staff's challenge to keep our courses near capacity to fulfill our mission of affordable and available golf. After the conclusion of the 2008 season, we will review the effects of this policy and make recommendations. Thank you for your consideration. Our desire is to not have tee times go by unused. John Valliere Manager • Last week, the Council conducted a study session concerning our boards and commissions. As a result of that session, the Council made a number of policy decisions. I would appreciate it if you would forward these decisions to your board or commission members: Attendance Requirement. Starting on January 1, 2008, the Council intends to enforce the attendance requirements provided by Section 180 of the City Code. According to this ordinance, a member may not miss more than three consecutive meetings or more than four meetings in a calendar year. A member who is in violation of this requirement will be deemed to have resigned from the board or commission. The Council may change the "four meetings in a calendar year" to "25% of the meetings in a calendar year." Once again, this new policy applies to meeting attendance commencing in January 2008. Annual Elections. Each board and commission is directed to hold an annual election of chair, vice chair and any other officers. The Council further directs that an individual may not hold the office of chair for more than two consecutive years. Term Limits: Current City policy provides that a board or commission member may not be reappointed if they have served nine or more years at the time of their reappointment. The Council has decided to further restrict term limits to six years for all boards and commissions except the Planning Commission which will continue to have the nine year limit. This new policy will take effect for reappointments for January 2009. It will not affect reappointments under consideration for 2008. • Board and Commission Public Hearings. On occasion, the Council may direct a board or commission to conduct the public hearing on a specific issue. The Council confirmed that it will make this delegation on a case by case basis and there will not be a standing policy on this issue. I would appreciate it if you would advise your members of these changes. Please do not hesitate to call if I can answer any questions. Thanks. Gordon L. Hughes City Manager City of Edina 952-826-0401 FAX 952-826-0390 www.CitvofEdina.com December 17, 2007 Dear Cahill and 70th Business Owner, You're Invited to participate in a Group Informational Meeting -to discuss the Proposed Lewis Park Warming House Redevelopment Project and to share insights on how the proposed project might affect your business. The goal of this meeting is to communicate the actual project plan, as proposed, to all the business owners within the 70th and Cahill Commercial Area. There have been lots of rumors about the scope of the proposed project and we would like to get everyone on the same page relative to understanding the project scope. There is certainly room for project modifications and we want your input in order to improve the vision. When: Saturday, December 29 at 3:00 pm Where: Edina Market and Deli- Cahill Coffee 7102 Amundson Avenue Edina, MN 55439 What to Bring: Ideas, Questions, and Concerns If you are unable make the meeting, please fill free to get information on the proposed project: • On-line at www.forabetterlewispark.or and/or • By telephone by calling Carolyn Kohrs at 952-941-8515 D Please submit your comments, questions, concerns in writing to Lisa Zacharias at Edina Market & Deli/Cahill Coffee or via email to Carolyn Kohrs at ckohrs@forabetterlewispark.or� We hope to see everyone at the December 29th meeting. Also, mark your calendars for the next Park Board Meeting scheduled for Tuesday January 8th at 7pm; the proposed project will be discussed at this meeting. Sincerely, Carolyn Kohrs tea- • DRAFT FOR REVIEW The Lewis Park Building Replacement —Proposed Partnership Responsibilities An Opportunity to Enhance Our Community and Our Enjoyment of Lewis Park NOW! Fact: The current Lewis Park warming house building is old, unattractive, and underutilized. Fact: There are no current Municipal plans or allocated funding to replace this park building. Fact: Lewis Park is visited by more than 16,500 people May through October just for organized sport use. This number does not include year round general park use (walkers, bikers, tennis, playground, etc.) or winter use by hockey and recreational skaters is (Lewis Park is reportedly the busiest outdoor hockey rink in Edina). (Ed McHolda to providefor estimate of winter use) The vision for the Lewis Park Warming House is to transform the existing building into a multi -season park building that provides a comfortable and hospitable environment, where people in the community can relax and connect with each other in a non- commercial setting. A Public /Private partnership between the City of Edina and a Group of Local Citizens ("Community Partners") allows these improvements to be made now without tax increase or referendum funding. Under this Proposal, Community Partners would provide seed capital for building construction and provide contractual commitment to manage non-commercial operations of on-site concessions. The Proposal is currently limited to replacing the existing warming house with the addition of a concessions area. Ultimate plans for additional amenities such as building capacity suitable for ice resurfacing equipment and/or refrigerated ice capabilities should be included in the design plans. Funding options for accommodating these additional amenities should also be understood. Details of the existing proposal follow: Proposed Public/Private Partnership Responsibilities Community Partners Responsibilities Work with City of Edina to construct Contractual Agreement(s) acceptable to both parties. Legally incorporate the local Community Partners Group into a non-profit entity for all formal contractual dealings with the City of Edina; the Chairperson of this organization will be Carolyn Kohrs. Provide contractual Commitment and Time for Carolyn Kohrs to act as Citizen Project Manager/Liaison to Edina Park Department to assist the City of Edina in all stages of the Page 1 project from planning, design, construction and operations. Operations and management could be handled on a contractual basis similar what has been done at Braemar or as a direct employee of the City. Provide $500,000. seed capital of allocated private, non-commercial funds to build and. furnish the new warming house building at Lewis Park and initiate and operate concessions within the park building (The $500,000 is already raised and in a bandk account awaiting user for this project). The seed capital is provided under the following stipulations: • The construction project should be completed before August of 2009. • The seed capital money can only be used for the, construction (including building foundation) and furnishing of the new Lewis Park Building and concession operations. • The new building should have a concessions area and should operate in a manner that creates a revenue stream with the first goal of covering operating costs and maintenance and second goal of repaying the principal $500,000. seed capital • The building should be operated year round and be available for use within normal park hours with the goal of serving existing community use needs. The building could additionally be rented for events (such as private functions, parties or meetings). • The new building should have quality finishes, a variety of comfortable indoor and outdoor seating arrangements, skate donning areas, lavatories and a kitchen and serving counter suitable for serving acceptable concessions. • The Community Partners should have up to 10 years to operate the concessions areas area under a Use Agreement (or other contractual vehicle). If the seed capital is recouped prior to 10 years, the Use Agreement would be terminated in the favor of the City. Future use agreements would be at the discretion of the City. City of Edina Responsibilities Work with Community Partners to construct Contractual Agreement (s) acceptable to both parties. Provide staff resources for, public process, ultimate design, bidding, letting and construction of the new building and work diligently to assist the Community Partners to make this project a success. Page 2 Advise Community Partners of necessary City permits and licenses required for constructing and operating the park building with concessions, and provide city permits and licenses at nominal cost. Due to the special circumstances by which the City receives the new warming house building, provide use of building area supporting concessions at a nominal rate for period of the 10 years. Contribute municipal funding in the amount already budgeted for upkeep and continue to be responsible for all park maintenance responsibilities (snow plowing, raking, garbage removal, etc.). We do not envision any increase in city service needs from current levels. Other Public/Private Partnership Considerations From the onset, the new building would be operated as a park building with concessions and would be the owned by the City of Edina. If Ms. Kohrs is unable to fulfill contractual obligations associated with concession management at the Lewis Park Building, the legal non-profit entity has the option of replacing Ms. Kohrs with an alternate manager in order to fulfill the stated project goals or to terminate the concession operations without recouping seed capital. If the new park building is not embraced by the community and becomes a financial failure in spite of a variety of business attempts to achieve success, within 10 years or other specified time frame designated in the Contract, the Use Agreement would become null and void. The City would be under no financial obligation to purchase or reimburse the unrecouped seed capital to the Community Partners or under any obligation to continue the initial vision. The City could continue using the building simply as a warming house or any other use, revenue generating or non -revenue generating, at their discretion. Closing Statements It is the goal of the Community Partners to make the Lewis Park Building Replacement Project Vision into a reality. As partners with the City of Edina and our community, we anticipate working closely with the City and community to complete the plans and to finalize this proposal. Page 3 �°orh^ v�4zioCl LA) h)<:J 1, � t'�i►��st �iSi �,�`� Ce9s'tin():5 tom: 1 � � l � 9— ►-b�d � c�-� %' .Q�, 't �1 ��o ?Z 1^c> � T i o � l� So m 1 j p e C,1d �0-�L�h� U n g 1, Con L.Q. As" i n� ��Prr-S . A::�, g�- F9 r V-, ��1'h'1 s -,chi- �o r� n i ►ri — � � C.� �� 5 ��Y e- K, (o e t� t+�6 VQ -C V, X'r-)"\n j vkC