HomeMy WebLinkAbout2006-01-10 Park Board PacketEDINA PARK BOARD
TUESDAY, JANUARY 10, 2006
7:00 P.M.
COUNCIL CHAMBERS
EDINA CITY HALL
AGENDA
* 1. Approval of November 7, 2005, Park Board Minutes.
2. Edina League of Women Voters Study — Suzanne Kerwin.
*3. 2006 Park Board Meeting Calendar.
4. Needs Assessment Survey.
5. Outdoor Hockey Rinks.
6. Updates.
a. Gymnasium Construction.
b. Edina Youth Sports Taskforce.
7. Other.
* 8. Adj ournment.
*These are agenda items that require or request Park Board action.
City Hall
4801 WEST 50TH STREET
EDINA, MINNESOTA, 55424-1394
Park and Recreation Department
www.cityofedina.com
City of Edina
952-826-0367
FAX 952-826-0385
TTY 952-826-0379
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To: Edina Park Board.
From: John Keprios, Director
Edina Park and Recreation Department
Date: January 5, 2006
Re: TUESDAY, JANUARY 10, 2006, PARK BOARD MEETING STAFF
REPORT.
Enclosed you should find the following items:
1. Monday, November 7, 2005, Park Board Minutes.
2. Tuesday, January 10, 2006, Park Board Agenda.
3. Braemar Golf Course 2005 Buckthorn Progress Report.
4. 2006 Park Board Meeting Calendar.
The following is the monthly staff report concerning each item on the agenda with the
exception of Approval of the Minutes and Other. "Other" is listed on the agenda for
other information items (not requiring formal action), last minute items that may come up
between now and the Park Board meeting, plus, cover any other concerns of Park Board
members and/or attendees.
PARK BOARD MEETING IN THE
COMMUNITY ROOM
EDINA CITY HALL
4801 WEST SOT' STREET
The Tuesday, January 10, 2006, Park Board meeting will be at 7:00 p.m. in the
Community Room at Edina City Hall. If you are unable to attend, please call either
Office Coordinator, Janet Canton, at 826-0435 or me at 826-0430.
EDINA LEAGUE OF WOMEN VOTERS STUDY - SUZANNE
KERWIN
Suzanne Kerwin from the Edina League of Women Voters will be in attendance to
address the Park Board about their recent study that was mailed to board and commission
members. Park Board members were mailed the survey last week. Ms. Kerwin will
explain the purpose of the survey and answer any questions from the Park Board.
No formal action is requested on this agenda item.
2006 PARK BOARD MEETING CALENDAR
Enclosed in this mailing you should find a copy of the proposed 2006 Park Board
meeting calendar. As you will notice, I am recommending that the Braemar Inspection
Tour take place on Tuesday, July 11, 2006. I am also recommending that our September
meeting take place on Monday, September 11, 2006, because Tuesday, September 12th is
Primary Elections day, which by state law we cannot hold a public meeting until after the
polls are closed.
Park Board action is requested on this agenda item.
NEEDS ASSESSMENT SURVEY
The City Council has approved our 2006 budget, which includes $19,000 to conduct a
needs assessment survey. To give the Park Board some background on previous needs
assessment surveys, in the past 17 years, there have been three professional surveys
implemented. The 1988 survey was a very comprehensive survey to measure the
community's opinions about current and proposed recreation facilities and services. The
1999 survey was part of the 20/20 Vision strategic plan process. The 2000 survey was
specifically done to gauge the level of community support for a proposed referendum. It
is recommended that needs assessment surveys be implemented once every five years.
The survey results provide very valuable information in the planning process.
Spring of 1988
Frazee Research Associates conducted a very comprehensive parks and recreation needs
assessment survey by mail to 1,864 dwelling units, including 301 apartment units. In
addition, questionnaires were sent to 169 youth athletic association board members. The
City Council appointed an eleven volunteer member Park and Recreation Taskforce
• Committee as part of a strategic planning effort to answer the following issues:
• Do the City's park and recreation facilities meet the needs of our residents?
• Are parks maintained to an acceptable level?
:result
Are park programs properly financed through a system of fees and charges?
As of the survey and taskforce process, a document named "Jupiter and Beyond"
was created that became a valuable strategic planning guide. That community opinion is
now 17 years old.
Summer of 1999
Decision Resources telephone surveyed 400 residents as part of the 20/20 Vision process
that addressed a variety of issues facing the City of Edina. There were 114 questions.
There were several questions that dealt with parks and recreation. For example, residents
were asked to rate park maintenance, condition of trails and sidewalks, and recreational
programs. The survey also asked residents if they thought Edina currently had too many
or too much, or too few trails and bikeways, and parks and open spaces. Questions #75-
90 dealt strictly with park and recreation opportunities in Edina. For example, residents
were asked if they felt they were well informed about the Edina park and recreation
system; how they rate park and recreation facilities in Edina (excellent, good, fair, etc.);
their family's use of various park and recreation facilities and programs; and would they
favor or oppose the City constructing and operating an Activities Center, which would
include a senior center, gymnasiums, performing arts theater, a library, and physical
fitness equipment.
Spring of 2000
• Decision Resources conducted a telephone survey to determine the level of community
support for proposed parks and recreation facility improvements. The survey asked
questions included:
• General satisfaction of current overall quality of existing facilities and
maintenance of those facilities.
• Their favorite outdoor recreational activity.
• What they like most about living in Edina.
• Sufficiency and adequacy of existing park and recreation facilities.
• Do they believe that property values increase as a result of quality park and
recreation facilities?
• Opinion about proposed referendum improvements on the Community Center
Campus and park proposals.
• Willingness to pay higher taxes for facility improvements.
• Their current use of park and recreation facilities.
• Level of support for proposed park bond referendum.
The main purpose for conducting needs assessment surveys is to gauge the community's
opinions on current programs, services, and facilities; plus, it is a great opportunity to
determine what direction the community wants its parks to go in the next several years.
To get to that end, it requires prior input from the community so that the proper questions
are being asked.
The key to successful needs assessment surveys is to involve a lot of the public at a grass
roots level. Therefore, I recommend that the Park Board establish another Ad -Hoc
Committee (or call it a task force) to work on the process to solicit community input prior
to conducting a needs assessment survey. This may require several neighborhood
meetings and park planning sessions with a consultant and/or staff. Topics can vary from
buckthorn management plan, to park master plan for Countryside Park, and/or
development of more outdoor hockey rinks, etc. Again, the key to success is to involve
as many community members into the process as possible.
OUTDOOR HOCKEY RINKS
The subject of outdoor hockey rinks is on the agenda to begin discussion of a long-term
strategy about how many and where outdoor hockey rinks should be maintained. As
suggested earlier, the Park Board may want to consider experimenting with artificial
refrigeration for one or more of our outdoor hockey rink sites.
Part of my proposed criteria to study the success of the Todd Park hockey rink over the
next two years includes looking at alternate locations. Part of my document that I have
shared with the Todd Park neighborhood includes the following language:
STUDY OF ALTERNATE LOCATIONS
As directed by the City Council, staff will spend some time reviewing the
advantages and disadvantages of alternate park locations to place an outdoor
hockey rink. As we look at alternate locations, we will analyze the following:
•
•
Availability of off-street parking.
Close proximately of residential homes.
•
Ability to maintain quality ice at that site.
•
Displacement of other existing recreational opportunities and/or other park
functions.
•
Desire (public opinion) of the neighborhood to welcome a hockey rink to
that location.
•
Access to a park shelter building with restroom facilities.
•
Ability to place an appropriate size rink in the proper north/south
orientation.
•
Current need for scheduled outdoor hockey rink use.
•
Access to fire hydrant for making ice.
•
Access for maintenance equipment.
•
General impact on the character and aesthetics of the park.
Park Board member Jeff Sorem has requested this item to be on the agenda to begin
discussions about a long-range plan for outdoor hockey rinks.
No formal action is requested on this agenda item.
UPDATES
Ed MacHolda, I and Youth Sports Taskforce/Park Board members will give the Park
Board verbal updates on:
A. Gymnasiums Construction.
B. Youth Sports Taskforce.
No formal action is requested on this agenda item.
OTHER
This is also an opportunity for Park Board members and residents to address other
concerns.
EDINA PARK BOARD
MONDAY, NOVEMBER 7, 2005
7:00 P.M.
COUNCIL CHAMBERS
EDINA CITY HALL
MEMBERS PRESENT: Andy Finsness, Jeff Johnson, Linda Presthus, Todd Fronek, Jeff
Sorem, Karla Sitek, Ray O'Connell, Mike Damman, Mike Weiss
MEMBERS ABSENT: George Klus, Gordon Roland
STAFF PRESENT: John Keprios, Ed MacHolda, Janet Canton, Tom Shirley, Ann
Kattreh, Susan Weigle, Todd Anderson, Larry Thayer
OTHERS PRESENT: Jack Keegan, Dianne Plunkett Latham, Dan Latham, Jim Villas,
Arden Aanestad, Lynn Cardwell, Jean Stuart, Marty Rice, Heidi
Dorfineister, Idelle Longman, Tim Meehan, Helen Woelfel, Janet
Larson
I. APPROVAL OF THE SEPTEMBER 13, 2005 PARK BOARD MINUTES
Linda Presthus MOVED TO APPROVE THE SEPTEMBER 13, 2005 PARK BOARD
MINUTES. Jeff Johnson SECONDED THE MOTION. MINUTES APPROVED.
II. BUCKTHORN MANAGEMENT PRESENTATION — JANET LARSON
Mr. Finsness introduced Janet Larson and indicated that the Park Board asked her to give
a presentation on buckthorn because of the Park Board's and City Council's interest. He
noted that Ms. Larson was highly recommended by Tom Horwath, City Forester, because
of her background and wonderful insight into this process.
Ms. Larson indicated that she has a Bachelor's Degree from the University of Minnesota
in Urban and Community Forestry with a minor in Horticulture. She added that she has
been a master gardener for 13 years. Ms. Larson informed the Park Board that she serves
on the Bloomington Parks Arts and Recreation Commission and therefore deals with this
issue on multiple levels. She's a volunteer within her own city as well as a paid
contractor with various cities that need help. Ms. Larson stated that for more than the last
ten years she has been a volunteer working on buckthorn busting in her own community
on a very small scale.
Ms. Larson explained that during the buckthorn removal process when people are using
the brushing method some of the common mistakes that are made is all species end up
being taken out of the area as well as there is very little follow-up which can result in
erosion and invasion of weeds. Ms. Larson pointed out that "invasive" species that are
non-native to Minnesota or the USA start to displace and take over native species.
Therefore, people need to keep the aggressive natives that occupy the space especially if
higher value species are not in the area. Ms. Larson pointed out that another common
error is that natives are not flagged or marked and therefore they are not protected during
the removal operations. Also, cut stumps that are not flagged tend to get lost in the
leaves and approximately 50% of those will re -sprout. Ms. Larson indicated that there
are priorities that should be done for an overwhelming site which include flagging and
removing the females first in order to reduce spreading.
Ms. Larson suggested the following priorities for a limited budget:
1. Prioritize work to protect/restore most valuable plant operations.
2. Removal of females first to reduce the spread (control vs. eradication).
3. Partner with conservation groups, volunteers, garden clubs, etc.
4. Write grant proposals
5. Work in high-profile areas (community building, education opportunity; publicize
in community newspaper).
Ms. Larson commented that the keys to success are:
1.
Prioritized Work
2.
Sustainable Methods
3.
Partnerships
4.
Trained Crew Leaders
5.
Positive Attitude
6.
Long -Term Commitment
Ms. Larson stated that there is no such thing as after buckthorn because invasive species
are always going to be a threat because there are multiple invasive species. Everyone is
now living in a global melting pot of people, plants and organisms as well as all kinds of
things with international commerce and trade. Therefore, they will always be dealing
with invasive species. She explained that if they are going to put together a program to
manage buckthorn in their woodlands they really do need to pay attention to some of the
other really bad invasive species that are out there. However, if they try to keep things in
perspective and not feel like it is all gloom and doom and do a little bit every year in a
prioritized fashion with some persistence and a good attitude they can make a great
difference.
Attached is Ms. Larson's power point presentation "Managing Woodlands with
Buckthorn". The Park Board thanked Ms. Larson for her presentation.
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0 III. 2006 FEES AND CHARGES
Mr. Keprios pointed out to the Park Board that since the October Park Board, which was
cancelled due to a lack of a quorum, he has added some fees and charges. He indicated
that on page seven where the Park Department Rentals are listed there is now a rental fee
for the picnic shelters at Chowen Park, Sherwood Park and Wooddale Park. Mr. Keprios
explained that they are beginning to experience quite a few requests for these shelters. In
addition, they have had quite a few groups requesting the fire ring at Utley Park which
does require some staff time to clean up the ashes and what not. Mr. Keprios stated that
those who use the fire ring do bring their own wood. He noted that they do provide a
permit to reserve these facilities, however, traditionally there really hasn't been a fee for
them. Mr. Keprios stated that for Wooddale, Chowen and Sherwood he is proposing a
fee of $25.00 for a half-day/$40.00 for a full day and the fire ring at Utley Park would be
$25.00 for the day for privatized and reserved use.
Ms. Presthus asked if the neighborhood wanted to have a party at Sherwood Park would
they be charged a fee for that use. Mr. Keprios replied if the neighborhood wanted to
show up and use the shelter area without the guarantee that no other group is going to
have it then there would be no charge. However, if they want to reserve it for their
privatized use just like any group who reserves the Rosland Park shelter there would be a
charge. He explained that a lot of times there are additional costs involved because
• groups ask for additional picnic tables to be delivered or there's more trash to be picked
up, etc. People don't have to reserve a park to use it; however, if they want to be
guaranteed the shelter area for their exclusive use, there is a fee to do that. Ms. Presthus
asked if someone just wanted to play in the park, is that okay; to which Mr. Keprios
replied that's correct because it is a public park.
Mr. Keprios commented that any changes in fees and charges are in bold type. He noted
that he thinks the fees and charges are fairly modest. He explained to the Park Board that
their mission is not to make money. He indicated that over the years the philosophy of
the Park Board and City Council has been that users pay their fair share of the cost
associated with the program or service provided. In most cases they try to provide
services on a break even basis where they can keep their programs and activities
affordable to the maximum number of residents. Mr. Keprios pointed out that they are
also very thankful to have the Edina Community Foundation assist those Edina families
who are financially challenged in the community by annually giving approximately
$5,000 a year for those that can't afford the programs and/or access to recreational
facilities.
Mr. Fronek asked how the basketball courts are managed to which Mr. Keprios replied
that the school district has the authority to charge whatever they feel fit for the gyms. He
pointed out the way it works is the school district gives the City the opportunity to
schedule what the City views to be a priority user group and are charged a certain hourly
rate. Currently the School District charges a higher hourly rate for those groups who are
not considered a priority user group scheduled by the City.
• Ms. Presthus indicated that there is no increase on the fees for the Adventure Peak
Playground at Edinborough Park and asked how that policy has been working and
whether or not they have received any community feedback from last year's fees. Mr.
Shirley responded that they really haven't had any complaints on the fees. He noted that
in 2004 they generated $417,000 and this year they are on track for approximately
$425,000 so it seems to be going pretty good and therefore they really don't want to raise
them at this point. Mr. Shirley explained that next summer they are anticipating putting
some improvements into the structure and therefore will probably be looking at a light
raise in fees for 2007.
Ray O'Connell MOVED TO APPROVE THE 2006 FEES AND CHARGES AS
PROPOSED. Jeff Sorem SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
IV. 2006-2010 CAPITAL IMPROVEMENT PLAN
Mr. Keprios indicated that he really needs to compliment the Park Board and City
Council because, over the 28 years that he has worked for the City, the Capital
Improvement Plan (CIP) has usually ranged anywhere from $75,000 to $150,000 a year
up until the not so distant past. He pointed out that today it costs over $100,000 just to
replace one set of playground equipment and therefore really applauds the Park Board
and City Council for supporting a much stronger and comprehensive Capital
Improvement Plan. For many years we have needed a stronger CIP and more financial
support in order to simply maintain the existing infrastructure. Mr. Keprios commented
that he is very pleased to say that they now average over %2 million dollars a year
depending on the needs and what the Park Board recommends from year to year. He
added that it keeps them from having to borrow money via a referendum to keep up with
their infrastructure. Mr. Keprios stressed that the CIP probably won't ever be large
enough to fund all of the new and larger park development projects, which will probably
require donations or referendums, grants, or another form of taxation. We currently have
a very strong CIP that he is very pleased with because it gives us the ability to maintain
existing infrastructure.
Mr. Keprios pointed out that total 2006 CIP is $988,000 of which $92,000 is carried over
from the 2005 CIP for the new maintenance garage at the Courtney Ball Fields. He
explained that was intentionally done because they feel there is going to be a cost benefit
to doing it all at the same time as the new concession stand and renovation of field #4.
Mr. Keprios commented that this is definitely the largest CIP they've ever requested
since he has been with the City. Mr. Keprios stated that he is asking for the Park Board
to recommend the 2006 CIP as proposed. He explained that the Capital Improvement
Plan which outlines what the priorities are for the next five years. Mr. Keprios stated that
for this year the biggest project is the replacement of the concessions building at
Courtney ball fields because the needed improvements are now beyond repair to correct
what are serious safety issues. The steep stairway to the scoring booth/storage area is
inherently dangerous; the spectators are exposed to errant baseballs, and the concessions
4
stand needs significant upgrade remodeling. Mr. Keprios pointed out that they ran short
of dollars in the 1996 referendum and therefore never were able to finish field #4, the
smallest field, and would now like to be able to do that. In addition they would replace
the maintenance garage because it is way undersized for the equipment that they now
need as well as it's currently in a bad location which exposes the building and equipment
to significant flooding during a heavy rains.
Mr. Keprios indicated that pathway repair at Bredesen Park is something that they really
wanted to get done in 2005 but it ended up being too costly and was not in the operating
budget or the 2005 CIP. He noted that there is quite a bit of pathway out there that was
done in 1996, however, it wears quickly. Ms. Presthus asked if it's normal to wear out
that fast or was there something about the way it was done that it only lasted so long. Mr.
Keprios explained that on a pathway like the one at Bredesen what they run into a lot of
times are tree roots that grow under the pathway.
Mr. Keprios explained to the Park Board that because technology grows and changes so
fast the keyless entry system at the new warming houses is almost an obsolete system and
we soon will no longer be able to get parts for it. He noted that they have been warned
that if the system crashes we may be out of luck and it may become unusable. Therefore,
we are considering an upgrade to the same system currently used at City Hall and the
South Metro Training Facility. He stated that he believes for $20,000 they could upgrade
to a similar system that would require a new computer, new software and a cable system
so it's always on line. Mr. Keprios stressed that he thinks they are going to run out of
time if they don't take care of this in the next year because his fear is they may get into
trouble where the system won't work at all.
Mr. Keprios pointed out that they've had the same key core security system for well over
35 years which also affects some of the enterprise facilities. He noted that there have
been enough master keys, warming house master keys as well as other keys lost, stolen,
etc., that the system is not as secure as it should be. Therefore, they feel it's time to re -
core the whole system. He commented that they are going to try to move their keyless
entry system into as many sites as possible.
Mr. Keprios indicated that the City of Minneapolis recently informed him that they might
be willing to offer the France Avenue Water Works site to Edina and St. Louis Park for
use as an off -leash dog park. An employee with the Minneapolis Property Services
Division suggested the possibility of leasing the property for$6,000 a year ($3,000 per
city) basis for three to ten years. Mr. Keprios commented that if the Park Board wants to
consider this as an off -leash dog park site and go forward there needs to be capital
funding available to develop the site. He pointed out that even if the Park Board
approves the funding request, that wouldn't necessarily mean that it's going to happen.
Mr. Keprios noted that next week he is meeting with the St. Louis Park City Manager to
at least enter into discussions on whether or not they really want to do this as well as
could they agree to who would police it, who would respond to police calls, who would
maintain it, etc. Therefore, there are a few things to iron out but if they are going to
consider it they need to put it in the CIP.
5
Mr. Keprios went through some of the CIP items in 2007 through 2010 for the Park
Board members to start to think about to discuss at a later date. Mr. Keprios commented
that he's not necessarily asking the Park Board to endorse the next five years but he is
looking for a formal Park Board recommendation for the 2006 CIP. Ms. Presthus asked
if the items listed for 2006 are in the order of priority to which Mr. Keprios replied that
by luck they actually are listed in the order of priority.
Mr. Johnson asked if the France Avenue off -leash dog park would negate the
VanValkenburg off -leash dog park. Mr. Keprios replied no, they are still going to be able
to cover the Van Valkenburg off -leash dog park under the operating budget regardless of
what happens with the France Avenue site.
Mr. Finsness asked if there will be any problem presenting a million dollars to the City
Council to which Mr. Keprios responded that the City Council has had this on their radar
screen for several years now so it should not be a surprise to them. They know it is
coming.
Mr. Fronek asked Mr. Keprios if there would be any advantage to repairing the Arneson
Acres pathway over the Bredesen Park pathway since they will be renovating the lower
level parking lot at Arneson Acres (the pathway repair for Arneson Acres is currently
listed on the 2007 CIP). Mr. Keprios replied that he thinks a lot of the pathway work can
be done internally; however, the Arneson Acres Park parking lot needs to be done with a
contractor, therefore, there wouldn't be any savings to doing them both together. If both
projects were contracted out then yes, there would be a savings advantage to doing them
at the same time.
Linda Presthus MOVED THAT THEY RECOMMEND THE 2006 CAPITAL
IMPROVEMENT PLAN AS OUTLINED BY THE STAFF REPORT. Karla Sitek
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
V. UPDATES
A. Gymnasium Construction — Mr. MacHolda informed the Park Board that ground
has been broken at the Edina Community Center. He noted that bids were very
favorable for the concession stand which is part of the two gymnasium
community center site. Mr. Johnson explained that regarding the concession
stand they are still working on approximately $50,000 of donations to help off -set
the costs. He stated that this would be through the Edina Foundation or the user
groups because the feeling is that those who will be benefiting from it should pay
for it. However, that is still up in the air for debate and his feeling is they should
spend the extra money and get it done with a nice concession stand. Mr.
MacHolda indicated that they are looking at late summer for completion and the
gyms should be playable by September 1, 2006.
2
B. Edina Youth Sports Taskforce — Mr. Keprios informed the Park Board that the
Youth Sports Taskforce recently had its first meeting. He indicated that their
meetings are going to be held on the second Thursday of the month and their hope
is to have everything wrapped up by February 91h and come up with some
recommendations for the Park Board to respond to at the March Park Board
meeting. Mr. Keprios stated that at the December 8th meeting they are having a
community public forum. On January 12th they are going to be hearing from all
of the athletic associations and at the February 9th meeting he hopes they are able
to wrap everything up.
Mr. Keprios explained to the Park Board that the mission of this task force is to
define the relationship and the role of staff, Park Board and City Council as it
relates to the independently incorporated youth athletic associations. This group
will look at whether or not they think there should be any changes, updates, new
requirements or guidelines, etc. Mr. Keprios commented that he thinks what it
comes down to is what intervention and control our government should have in
running these youth programs that are currently run by parent volunteers. He
added that there are people who do not have the same views who will be coming
before this group which should make for a lively and interesting discussion. Mr.
Keprios pointed out that to stay focused on the mission is going to be a bit of a
challenge; however, it is not the task force mission to solve all of the problems of
youth athletics. He stated that there is a lot of misinformation out there being
submitted via emails and letters.
Mr. Finsness asked Mr. Keprios to e-mail a copy of the Youth Sports Taskforce
meeting dates, times and locations to the Park Board.
VI. OTHER
A. Todd Park - Mr. O'Connell informed the Park Board that there were a couple of very
nice letters sent to the editor in the Sun Newspaper regarding Todd Park. He
commented that since they spent a lot of time on Todd Park he would like to make
those two pieces a matter of record for historical reference.
VII. ADJOURNMENT
Todd Fronek MOVED TO ADJOURN THE MEETING AT 8:50 PM. Linda Presthus
SECONDED THE MOTION. MEETING ADJOURNED.
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To: John Keprios
From: Tom Swenson
Subject: Braemar Buckthorn Report
John, Tom Horwath requested a buckthorn progress report be sent to you for Braemar
Golf Course. Here is a summary of the buckthorn progress report for Braemar Golf
Course through 2005.
Braemar Golf Course
2005 Buckthorn Progress Report
This year Braemar Golf Course has again made modest gains in the fight against
buckthorn. Our strategy relies on a labor pool consisting of full time staff, seasonal staff
and volunteers in an attempt to make progress on removing buckthorn. We have utilized
loaders, large mulching equipment, chainsaws, pesticides and hand pullers. Most of the
efforts have been focused on highly visible areas that are in play. Buckthorn removal is
very time consuming. Any measurable progress is gained at the expense of golf course
improvements.
This aerial image shows the targeted areas at Braemar Golf Course. The areas
highlighted in RED were targeted in 2005. The areas in were targeted in
previous years. Many of the areas that were cleared in previous years were again targeted
in 2005. Cleared sites will continue to become infested. This is the unfortunate nature of
buckthorn management.
Costs for the removal are hard to quantify. We focus our attention on buckthorn removal
only when the vital golf course operations are completed. This leads to a fragmented
timeline that is hard to track. We also utilize volunteers that are organized by Jean White
(a paid Braemar seasonal employee). The buckthorn brush is ultimately chipped and
hauled away with other tree waste. The chipping and hauling is contracted by Vince
Cockriel. These are my wage estimates for buckthorn removal in 2005:
Seasonal employee wages = $7000.
Full time employee wages = $3000.
In conclusion, over the past several years we have reduced the nuisance of buckthorn on
our customers. We are using a variety of methods in an attempt to clear areas that are
infested with buckthorn. Braemar's philosophy as an Audubon International certified
golf course is to reduce pesticide use. Our current strategy is to mechanically remove the
buckthorn plant. We use large equipment on sites that are 100% infested. On more
sensitive areas we rely heavily on volunteers and seasonal staffs to hand pull the smaller
buckthorn. I expect our progress in 2006 to be similar if not more than in 2005.
W`
U
CITY OF EDINA
BUCKTHORN REMOVAL PROJECT
VOLUNTEER WAIVER FORM
In consideration of your acceptance of me or my family members as a volunteer to remove
buckthorn on City -owned public property, I hereby waive all claims against the City of Edina, its
employees, and its agents, and I release the City of Edina, its employees and its agents from all
claims for all injuries suffered by me or my family incidental to, connected with, or arising out of
the buckthorn removal activities for which I and/or my family members are engaged in,
including injuries suffered as the result of negligence by the City of Edina or its employees or
agents, but not including injuries suffered as a result of their willful or intentional misconduct or
gross negligence.
I understand that this volunteer activity, which I have voluntarily signed up for, may be
hazardous and that injuries may occur in the normal course of participation. I assume all risks
and hazards incidental to my and/or my family's participation, including transportation to and
from the activity. I also understand and acknowledge that the City of Edina has no medical or
health insurance covering my family or me.
I understand that City of Edina staff or their representatives may photograph volunteer
participants enrolled in the voluntary buckthorn removal program. These photographs become
the sole property of the City of Edina and are for City of Edina publications to acknowledge and
promote volunteerism.
7r(p-() t)
Signature Print Name
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Home Address Date
Under the authority of the Park and Recreation Director, volunteers have permission to engage in
buckthorn removal at��s--
John Keprios, Director
Edina Park and Recreation Department Gr�//
A
CITY OF EDINA
BUCKTHORN REMOVAL PROJECT
VOLUNTEER WAIVER FORM
In consideration of your acceptance of me or my family members as a volunteer to remove
buckthorn on City -owned public property, I hereby waive all claims against the City of Edina, its
employees, and its agents, and I release the City of Edina, its employees and its agents from all
claims for all injuries suffered by me or my family incidental to, connected with, or arising out of
the buckthorn removal activities for which I and/or my family members are engaged in,
including injuries suffered as the result of negligence by the City of Edina or its employees or
agents, but not including injuries suffered as a result of their willful or intentional misconduct or
gross negligence.
I understand that this volunteer activity, which I have voluntarily signed up for, may be
hazardous and that injuries may occur in the normal course of participation. I assume all risks
and hazards incidental to my and/or my family's participation, including transportation to and
from the activity. I also understand and acknowledge that the City of Edina has no medical or
health insurance covering my family or me.
I understand that City of Edina staff or their representatives may photograph volunteer
participants enrolled in the voluntary buckthorn removal program. These photographs become
the sole property of the City of Edina and are for City of Edina publications to acknowledge and
promote volunteerism.
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kiv
Signature Print Name
q P FVd r1Q' 1-�- ) 0
Home Address Date
Under the authority of the Park and Recreation Director, volunteers have permission to engage in
buckthorn removal at -ro D_,D �4-R k o N c AT. O G ( /,s' "Q c —
John Keprios, Director
Edina P/Recreation Departure
CITY OF EDINA
BUCKTHORN REMOVAL PROJECT
VOLUNTEER WAIVER FORM
In consideration of your acceptance of me or my family members as a volunteer to remove
buckthorn on City -owned public property, I hereby waive all claims against the City of Edina, its
employees, and its agents, and I release the City of Edina, its employees and its agents from all
claims for all injuries suffered by me or my family incidental to, connected with, or arising out of
the buckthorn removal activities for which I and/or my family members are engaged in,
including injuries suffered as the result of negligence by the City of Edina or its employees or
agents, but not including injuries suffered as a result of their willful or intentional misconduct or
gross negligence.
I understand that this volunteer activity, which I have voluntarily signed up for, may be
hazardous and that injuries may occur in the normal course of participation. I assume all risks
and hazards incidental to my and/or my family's participation, including transportation to and
from the activity. I also understand and acknowledge that the City of Edina has no medical or
health insurance covering my family or me.
I understand that City of Edina staff or their representatives may photograph volunteer
participants enrolled in the voluntary buckthorn removal program. These photographs become
the sole property of the City of Edina and are for City of Edina publications to acknowledge and
promote volunteerism.
ani_ ° A (
Signature Print Name
q1 -LI VLl J '_r u e r` - /U -/` — Q r
Home Address Date
Under the authority of the Park and Recreation Director, volunteers have permission to engage in
buckthorn removal at r-ox%0 p,4 oeK e)"Ov .5`47. 0 4t l 1,6- --2-00,5—
John Keprios, Director
Edina Park and Recreation De art ent
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MEETING CALENDAR
MEETING
DATE TIME LOCATION
Tues., January 10 7:00 p.m. Community Room, City Hall
Tues., Feb. 14 7:00 p.m. Community Room, City Hall
Tues., March 14 7:00 p.m. Community Room, City Hall
Tues., April 11 7:00 p.m. Community Room, City Hall
Tues., May 9 7:00 p.m. Community Room, City Hall
Tues., June 13 7:00 p.m. Community Room, City Hall
Tues., July 11 1:00 p.m. Braemar Golf Course (Inspection Tour)
Tues., August 8 7:00 p.m. Community Room, City Hall
*Mon., Sept. 11 7:00 p.m. Council Chambers, City Hall
Tues., Oct. 10 7:00 p.m. Community Room, City Hall
Tues., Nov. 14 7:00 p.m. Community Room, City Hall
Tues., Dec. 12 7:00 p.m. Community Room, City Hall
*PLEASE NOTE!!!! The September meeting is on MONDAY, September 11,
2006, due to the primary election falling on our regularly scheduled Park Board
meeting night (Tuesday, September 12). By State law, we cannot hold a public
meeting during the primary election.
Page 1 of 2
Janet Canton
From: John Keprios
Sent: Wednesday, January 11, 2006 3:50 PM
To: Janet Canton
Subject: FW: Proposal for Edina Parks Needs Assessment Survey
Attachments: EdinaParksNeedsAsmt88-OO.doc; MtkaPkSurveyPurgatoryCreek.pdf
From: Dianne Plunkett Latham [mailto:plunkettdi@mn.rr.com]
Sent: Saturday, January 07, 2006 8:38 PM
To: Andrew Finsness; George Klus; Jeff Johnson; Jeff Sorem; Karla Sitek; Linda Presthus; Michael Damman;
Todd Fronek; Michael Weiss
Cc: Ed MacHolda; John Keprios; Vince Cockriel; Tom Horwath; Gordon Hughes
Subject: Proposal for Edina Parks Needs Assessment Survey
1-7-06
Given that the Edina Parks Needs Assessment Survey is on the agenda for the January l Oth meeting, I
would like to provide some comments. The Edina Park and Recreation Department did Needs
Assessment Surveys in 1988, 1999 and 2000. A Needs Assessment Survey for 2006 could be useful for
taking a fresh look at public support for improvements in our parks. However, the survey will need to
take a different direction then surveys in the past. If a 2006 Needs Assessment survey is similar to that
of 2000 (see attached), it will be insufficient to gage public support for specific improvements like
walking paths or natural area maintenance, because the 2000 Needs Assessment survey did not call out
specific issues and relate specific issues to a specific park.
Minnetonka Example - An Edina Parks Needs Assessment Survey would be more effective if designed
similarly to that of the Minnetonka parks survey. See http://www.eminnetonkaparksrenewal.com/ for a
sample of the Minnetonka survey for each of their city parks, by clicking Park Survey Results, and then
clicking the park of interest. Click also Natural Resources Stewardship on the Minnetonka website,
which is something that Edina is in great need of. The Minnetonka survey asks questions specific to
each park and surveys only residents living within 1,500 ft of each park about that park. Residents living
closest to each park are the most likely to be using that park, and consequently the most likely to be
knowledgeable about the recreation facilities and natural areas in that park.
Survey Methodology - A telephone survey asking general questions of random residents, as Edina did in
2000, is not as effective as the park -by -park approach used in Minnetonka. A 2006 Edina survey should
be tailored to the features/facilities of each specific park. In other words, if a park does not have a
natural area or particular recreational facility, these features would not be surveyed for that park. A
general question could be included as to whether any additional facilities are needed for that park. It will
be important that the next Edina Needs Assessment Survey include specific questions on the following
issues, among others:
Restoration of natural areas - Buckthorn and invasive species removed
�qw Walking paths maintenance/extension
Restroom facilities maintenance/additions
1/11/2006
Page 2 of 2
Fencing maintenance/additions
Target Audience — For adequate survey coverage of neighborhood parks, the survey should be sent at a
minimum to all residents living within 1/4 mile of the neighborhood park, as well as to those participating
in that park's Adopt -a -Park program (if the park has one), whether they live within 1/4 mile of the park or
not. Although this approach is suitable for neighborhood parks, it would not be adequate for parks that
are used on a citywide basis, such as Bredesen Park, Braemar Park, Braemar Golf Course or Centennial
Lakes, for example. For citywide parks, the survey should be sent not only to residents living within t/4
mile, but also to a random sampling of residents evenly distributed throughout the city.
I would be happy to participate on any task force that may be set up to design Edina's next Parks Needs
Assessment Survey.
Dianne Plunkett Latham
7013 Comanche Ct.
Edina MN 55439-1004
(952) 941-3542
1/11/2006
NEEDS ASSESSMENT SURVEYS
In the past 17 years, there have been three professional surveys implemented. The 1988
survey was a very comprehensive survey to measure the community's opinions about
current and proposed recreation facilities and services. The 1999 survey was part of the
20/20 Vision strategic plan process. The 2000 survey was specifically done to gauge the
level of community support for a proposed referendum. It is recommended that needs
assessment surveys be implemented once every five years. The survey results provide very
valuable information in the planning process.
Spring of 1988
Frazee Research Associates conducted a very comprehensive parks and recreation needs
assessment survey by mail to 1,864 dwelling units, including 301 apartment units. In
addition, questionnaires were sent to 169 youth athletic association board members. The City
Council appointed an eleven volunteer member Park and Recreation Taskforce Committee as
part of a strategic planning effort to answer the following issues:
• Do the City's park and recreation facilities meet the needs of our residents?
• Are parks maintained to an acceptable level?
:result park programs properly financed through a system of fees and charges?
As a result of the survey and taskforce process, a document named "Jupiter and Beyond" was
created that became a valuable strategic planning guide. That community opinion is now 17
years old.
Summer of 1999
Decision Resources telephone surveyed 400 residents as part of the 20/20 Vision process that
addressed a variety of issues facing the City of Edina. There were 114 questions. There were
several questions that dealt with parks and recreation. For example, residents were asked to
rate park maintenance, condition of trails and sidewalks, and recreational programs. The
survey also asked residents if they thought Edina currently had too many or too much, or too
few trails and bikeways, and parks and open spaces. Questions #7590 dealt strictly with park
and recreation opportunities in Edina. For example, residents were asked if they felt they
were well informed about the Edina park and recreation system; how they rate park and
recreation facilities in Edina (excellent, good, fair, etc.); their family's use of various park and
recreation facilities and programs; and would they favor or oppose the City constructing and
operating an Activities Center, which would include a senior center, gymnasiums, performing
arts theater, a library, and physical fitness equipment.
Spring of 2000
Decision Resources conducted a telephone survey to determine the level of community
support for proposed parks and recreation facility improvements. The survey asked
questions included:
General satisfaction of current overall quality of existing facilities and maintenance of
those facilities.
• Their favorite outdoor recreational activity.
• What they like most about living in Edina.
• Sufficiency and adequacy of existing park and recreation facilities.
• Do they believe that property values increase as a result of quality park and
recreation facilities?
• Opinion about proposed referendum improvements on the Community Center
Campus and park proposals.
• Willingness to pay higher taxes for facility improvements.
• Their current use of park and recreation facilities.
• Level of support for proposed park bond referendum.
Residents living within a 1500 ft. radius of the park were sent a survey pertaining to the future renewal of the park.
,rnintwtonka A summary of computer-generated survey results is filled in below on the original form received by residents.
Survey Results for PURGATORY CREEK Park (116 Respondents)
When redeveloping this park, what is most important to you?
Keep the park natural and "in the woods" feel (52.7% response)
This section was used to assess your impression of the future park amenities. Percentages in each category with the
highest number of responses are highlighted.
Feature
No
Interest
Do Not
Need
Possibly
Need
Definitely
Need
Access Improvements (Sidewalks, ADA improvements)
10
43
37
10
Bike racks
21.9
40
32.4
5.7
Bocce Ball/Lawn Bowling Courts
28.8
56.7
12.5
1.9
Buffers/Landscaping
13.2
32.1
42.5
12.3
Cross Country Ski Trails
13
16.7
30.6
39.8
Drinking Fountains
10.3
30.8
39.3
19.6
Exercise/Fitness Stations
24.8
58.1
15.2
1.9
Interpretive or educational signage
9.7
31.1
52.4
6.8
Horse Shoe Pits
24.5
57.5
17
.9
Open Play Areas
20.4
40.8
29.1
9.7
Mutt Mitt Holder Bags (pet dropping pick up bags)
4.6
18.3
29.4
47.7
Parking
10.5
42.9
21
25.7
Playground Features
15.2
46.7
30.5
7.6
Picnic Amenities/Tables/Grills
10.9
31.7
39.6
17.8
Picnic Shelters (covered)
8.9
35.6
40.6
14.9
Restore Natural Areas (buckthorn and invasive species removal)
3.7
7.3
39.4
49.5
Sculpture Garden (rock, artwork)
14
62.6
18.7
4.7
Sitting/Viewing Areas (benches/tables)
2.8
18.7
51.4
27.1
Security Lighting
9.6
29.8
38.5
22.1
Storm Water Mgmt/Drainage correction in adjacent area
7
25
56
12
Tennis Courts
24.3
61.7
11.2
2.8
Trail Segments (within the park)
5.2
23.7
49.5
21.6
Volleyball Courts (sand)
21.4
68
8.7
1.9
Watchable wildlife viewing/habitat enhancement
7.5
17
50.9
24.5
Other : Minimize redevelopment
Trail
18 Hole Golf Course
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
22.2
16.7
16.7
What is the number 1 way this park can be improved?
It is fine the way it is (31.4% response)
Improve present trail (14.3% response)
Generally speaking, what way do you desire to use the park?
10.4%
Active Use (courts, playground apparatus, fields)
77.4%
Passive Use (trails, sitting areas, landscaping/gardening, picnics)
68.9%
Preserve Use (Natural resource management, no development of amenities)
When currently using the park, how do you get there?
75.5%
I/we walk/bike on the trail system or connector
53.3%
Uwe walk/bike on the sidewalk or road
15.2%
I/we drive a vehicle to the park
o./
r—
I/we do not currently use the park
Thank you for your input!
National Vetera..
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September 21, 2005
Wheelchair
Braemar Golf Course
Attn: John Valliere, General Manager
6364 John Harris Dr,
Minneapolis (Edina), MN 55439
Dear Mr. Valliere:
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Ga
618/1355
The 25th National Veterans Wheelchair Games took place June 27th through July 1st,
2005 at the Minneapolis Convention Center with venues scattered throughout the metro
area. It brought competitive and recreational experience to over 500 men and women
veterans in wheelchairs as a result of spinal cord injury (quadriplegic, paraplegic),
neurological condition or amputation. This event, considered the world's largest annual
wheelchair sporting event, saw athletes compete in over 16 different venues and also
exhibitions such as golf at the Braemar Golf Course in Edina.
I wish to thank you so much for providing access to the Braemar Golf Course for the 70+
men and women wheelchair athletes so they could have an opportunity to play golf. It was
an experience they will never forget. Susan Hagel and Deb Voydetich, Golf Co-chairs, have
also been acknowledged for their time and effort in coordinating this venue for the athletes.
My sincere apologies for my delay in sending you my heartfelt appreciation in what you did
for these athletes. They will long remember the great memories they had at the 25th
National Veterans Wheelchair Games. Thank you and your staff for helping us make these
Games a success! It was a pleasure working with you.
Sincerely,
SHARON OBLIK_,
Local Coordinator, 5th National Veterans Wheelchair Games
www.wheelchairaames.org
VA MEDICAL CENTER • One Veterans Drive • Minneapolis, MN 55417
PRESENTED BY THE PARALYZED VETERANS OF AMERICA AND THE DEPARTMENT OF VETERANS AFFAIRS
City of Edina
November 18, 2005
Blair J. Ransom
5217 Abercrombie Drive
Edina, MN 55439
Dear Blair:
On behalf of the Edina City Council and the residents of Edina, I wish to thank you for
your hard work and dedication that led to such a successful benefit concert this past fall.
The youth of Edina continue to amaze me; this is yet another example of the strength and
compassion of Edina students. The commitment you and the other 10 band members
made to the Hurricane Relief effort truly was humanitarian.
Thank you again for your efforts related to the Benefit Concert. It is greatly appreciated.
Sincerely,
James Hovland, Mayor
City of Edina
Cc: John Keprios, Director of Parks and Recreation
Stacy Maas, Centennial Lakes Park Event Coordinator
Jennifer Bennerotte, Director of Communications
City Hall
4801 WEST 50TH STREET
EDINA, MINNESOTA, 55424-1394
www.cityofedina.com
952-927-8861
FAX 952-826-0390
TTY 952-826-0379
Blair J. Ransom
5217 Abercrombie Drive
Edina, Minnesota 55439
October 3, 2005
Edina Park Board
Edina Park and Recreation Department
4801 West 50'h Street
Edina, Minnesota 55424
Dear Park Board Members:
I am writing to thank you for donating the rental of the Centennial Lakes Amphitheater
for the benefit concert we did on September 23rd. Three Edina High School bands played
that evening: Murphy Clive, Jellyhead, and Green Tea Effect. We earned $1,156.25 in
donations. Enclosed is a photocopy of the cashier's check. Because of the donated rental,
we are able to contribute the entire amount to the American Red Cross for Hurricane
relief.
We found that others were generous too. Caribou Coffee donated coffee for people who
came to the concert. Dominos Pizza on Amundson Avenue donated pizza. Many EHS
students came, danced, and made contributions. Our parents helped out in various ways.
U.S. Bank waived the fee for printing a check. The weather even contributed: it was a
beautiful evening.
The band mernbers include eleven EHS seniors and one senior at the Perpich Arts High
School. Their names are:
Murphy Clive: Max Barcelow, Alex Piazza, Blair Ransom, and McCoy Seitz
Jellyhead: Ben Gleason, Trevor Haining, Peter Knutson, and Jim Pfeffer
Green T. Effect: CJ Barr, Chas Christensen, Alex Piazza, Joey Starkey, and Chris Wulf
Thanks again for your generosity.
Sincerely,
Blair J. Ransom