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City of Edina
EDINA PARK BOARD
TUESDAY, OCTOBER 10, 2006
7:00 P.M.
COMMUNITY ROOM
EDINA CITY HALL
AGENDA
*1. Approval of Monday, September 11, 2006, Park Board Minutes.
*2. 2007 Fees and Charges.
403. 2007-2011 Parks and Recreation Department & Enterprise Facilities Capital Improvement
Plans.
*4. Non -Resident Patron Cards for Executive Courses.
5. Concerns of Residents.
6. Updates:
A. Gymnasium Construction.
B. Athletic Association Presidents Meeting.
C. Courtney Fields Construction Project.
7. Other.
*8. Adjournment.
*These are agenda items that require or request Park Board action.
City Hall
4801 WEST 50TH STREET
EDINA, MINNESOTA, 55424-1394
Park and Recreation Department
www.cityofedina.com
952-826-0367
FAX 952-826-0385
TTY 952-826-0379
Memo
To: Edina Park Board
From: John Keprios, Director
Edina Park and Recreation Department
Date: October 4, 2006
Re: TUESDAY, OCTOBER 10, 2006, PARK BOARD MEETING STAFF REPORT.
Enclosed you should find the following items:
1. Monday, September 11, 2006, Park Board Minutes.
2. Tuesday, October 10, 2006, Park Board Agenda.
3. 2007 Proposed Fees and Charges.
4. 2007-2011 Park and Recreation Department & Enterprise Facilities Capital Improvement
Plans.
The following is the monthly Staff Report concerning each item on the agenda with the
exception of Approval of the Minutes, Concerns of Residents and Other. "Other" is listed on the
agenda for other information items (not requiring formal action); last minute items that may
come up between now and the Park Board meeting, plus, cover any other concerns of Park Board
members and/or attendees.
PARK BOARD MEETING IN THE
COMMUNITY ROOM
EDINA CITY HALL
4801 WEST 50TH STREET
The Tuesday, October 10, 2006, Park Board meeting will be at 7:00 p.m. in the Community
Room, upstairs Edina City Hall. If you are unable to attend, please call either Office
Coordinator, Janet Canton, at 952-826-0435 or me at 952-826-0430.
2007 Fees and Charges
As shown in the enclosed proposed fees and charges for 2007, staff proposes a modest increase
for fees and charges mainly to keep pace with inflation and yet maintain program and rental fees
at an affordable but competitive level. As you will notice, there are some fees that are proposed
to remain fixed at 2006 levels due to a variety of reasons, such as, maintaining an affordable and
accessible program or rental, remaining competitive in the marketplace and revenues being
commensurate with expenses.
The enclosed proposed fees and charges for 2007 schedule shows increased fees in bold print.
If the fee is not new or different from the previous year, then the fee appears in regular print.
One new charge for 2007 is the Gymnasium User Fee for $9.00 per participant. This fee is
intended to apply to only those in -season sport participants (primarily basketball and volleyball)
per season to help defray the annual operating expenses incurred by the City of Edina. At the
beginning of the concept stage to develop additional gymnasiums, it was agreed that in -season
sport participants would pay a user fee; similar to the field user fee, to help offset operating
expenses. Even with the facility use fees plus the hourly rental fee (set by the School District),
the City anticipates about a $10,000 to $15,000 subsidy to cover all operating expenses.
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According to City Code, the Park Board is asked to recommend fees and charges to the City
Council. The philosophy that has long been followed in the City of Edina is that fees and
charges are set at a level that accomplishes the following:
• • Users pay their fair share of the costs associated with the programs and facilities they use
today and should not place that burden on future taxpayers (user fee based philosophy).
• Keep programs and activities affordable to the maximum number of residents.
• Cover the costs associated with the activity or facility whenever possible.
• Find a way to allow all residents to participate in basic recreation programs regardless of
their ability to pay (i.e., Kenneth Rosland Scholarship Fund — Edina Foundation).
In other words, we could probably charge higher fees in some cases without seeing a drop in
participation, whereas, higher fees in other programs would see a significant drop in participation
and/or rentals. I believe that it is important to keep in mind our mission when establishing fees
and charges. There is a reason why the private sector does not offer a myriad of Art Centers.
Art Centers are not a profitable business, but are a highly valued service for communities. Some
of our enterprise facilities make a profit and some do not. We do our best to run an efficient
business -like enterprise, while remaining competitively priced in the marketplace. In setting fees
and charges, I ask that you please be mindful that our mission is not to maximize profits.
Enterprise facility managers will be present to answer questions about their proposed fees and
charges.
Formal Park Board action is requested on this agenda item.
2007 Parks and Recreation Department Capital Improvement Plan
Enclosed is a copy of staff's proposed 2007-2011 Capital Improvement Plan (CIP) that has been
revised from the copy presented at the September Park Board meeting. The significant changes
were to move some large capital projects:
PROJECT ' AMOUNT YEAR
New Athletic Field With Lights — Pamela Park $400,000 2011
Renovate Senior Athletic Field — Pamela Park $330,000 FUTURE
Artificial Ice System — Lewis Park Hockey Rink $580,000 FUTURE
The main reason for moving these large projects was simply because funding will not be
available to fund the CIP at those high levels. The addition of the new athletic field with lights at
Pamela Park has been moved to 2011 and the renovation of the senior field at Pamela will be
delayed for future consideration. The consensus among user groups and the Park Board seems to
be that adding a new additional athletic field at Pamela Park is more important than renovating
the existing senior field.
The $580,000 predicted for the artificial ice system at Lewis Park is still just staff's best
estimate. The Edina Hockey Association is paying for a feasibility study that will give us
reliable cost estimates to construct, maintain and operate such a system. The study is anticipated
to be complete soon.
In my view, the new athletic field at Pamela Park and the new artificial ice system proposed for
Lewis Park may both be good candidates for donated funds to develop these new additional park
facilities. Food for thought!
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After discussing the proposed CIP with the City Manager, Gordon Hughes, he agrees with my
suggestion to delay Park Board and City Council formal action on the CIP until after the results
of the Needs Assessment Survey are known. Therefore, I ask that Park Board members feel free
to ask questions about the CIP that is currently proposed for the Park and Recreation Department
and enterprise facilities (except the Art Center, which is handled by the Edina Art Center Board).
Enterprise facility managers will be present to answer questions about their proposed CIP. And I
ask that Park Board feel free to suggest changes where you feel are needed and appropriate.
Once the Needs Assessment Survey results are known, staff will request formal Park Board
action.
No formal action is requested on this agenda item at this time.
Non -Resident Patron Cards for Executive Courses
The following is a proposal as written by John Valliere, Braemar Golf Course Manager:
In as much as the two executive courses are at about 70% of capacity, I am advocating
the sale of a non-resident patron card for both Fred Richards and the Braemar Executive
Course.
The surrounding communities would like the opportunity to book tee times and develop
customer loyalties. An example is the City of Richfield had its desire to participate more
at the Fred Richards Course. During the summer of 2006, we under took a pilot project
with the youth of Richfield at Fred Richards. It was very successful with over forty
youngsters participating.
The advantage of such a program is self-evident in that the increased revenue and course
business would be the outcome.
This program would be comparable to the non-resident cards/memberships sold at our
municipal Aquatic Center.
The objective is to fill unused times with loyal and regular customers.
The non-resident card will cost $10 more than the resident card.
Resident Patron $25
Non -Resident Patron $35
The greens fee structure would still only reflect patron ($10) and non patron prices ($12)
these prices may change to reflect 2007 expenses.
At this time there is no desire to sell non-resident patron cards for the regulation 27 -hole
course. The rationale is that we still want Edina residents to continue to have strong
loyalty to Braemar. This is demonstrated by some], 600 patron cards sold during the
2006 season.
I concur with and support Mr. Valliere's recommendation to implement a non-resident patron
card system for the two executive golf courses. In my view, it makes good business sense as it is
not expected to hinder Edina resident access to the executive courses and will only increase the
amount of play where we currently have excess capacity. If approved by Park Board and City
Council, the non-resident patron card system would go into effect for the 2007 golf season.
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Formal Park Board action is requested on this agenda item.
Concerns of Residents
As you know, the City Council mandates that "Concerns of Residents" be a standing agenda item
for all Boards and Commissions. Based on our experiences over the years, it is my
recommendation to have Concerns of Residents be the next to last item on the agenda. I make
that recommendation for two reasons:
1. Some residents show up well after the meeting has begun and could miss that agenda
item to be heard under Concerns of Residents.
2. Residents who have a specific issue that they wish to address with the Park Board should
contact staff or a Park Board member to request that the issue be placed on the regular
agenda. This gives staff time to research the issue and provide the Park Board with
important background information on the issue.
Unless there is objection to placing this agenda item just prior to "Other" on the agenda, that will
become the practice for future agendas.
No formal Park Board action is requested on this agenda item.
Updates
Staff will give a verbal update on the following items:
A. Gymnasium Construction.
B. Athletic Association Presidents Meeting.
C. Courtney Fields Construction Project.
No formal Park Board action is requested on this agenda item.
OTHER
This is an opportunity for Park Board members and staff to share other concerns.
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MONDAY, SEPTEMBER 11, 2006
7:00 P.M.
EDINA COUNCIL CHAMBERS
EDINA CITY HALL
MEMBERS PRESENT: Mike Damman, Ray O'Connell, Mike Weiss, Linda Presthus,
Gordon Roland, Andy Finsness, Karla Sitek
MEMBERS ABSENT: Todd Fronek, Jeff Sorem, Jeff Johnson, George Klus
STAFF PRESENT: John Keprios, Ed MacHolda, Janet Canton, Tom Shirley
OTHERS PRESENT: Idelle Sue Longman, Jennifer Janovy
I. APPROVAL OF THE JUNE 13, 2006 PARK BOARD MINUTES
Mike Weiss MOVED TO APPROVE THE JUNE 13, 2006 PARK BOARD
MINUTES. Linda Presthus SECONDED THE MOTION. MINUTES APPROVED.
II. CONCERNS OF RESIDENTS
Mr. Keprios informed the Park Board that the City Council has asked that each Board and
Commission have a standing agenda item for "Concerns of Residents". He noted that it
is his recommendation that this item appear on the agenda following the "Approval of
Minutes" each month. He explained that this a time for residents to have an opportunity
to address the Park Board on Park and Recreation Department related issues. Mr.
Keprios pointed out that the only time this would not be the case is when there are
workshops, etc. The public is welcome to attend these, however, they don't necessarily
have the right to participate. The Park Board agreed they would like to the see the
"Concerns of Residents" follow the "Approval of Minutes" on the Park Board agendas.
III. UNITED PROPERTIES DEVELOPMENT REQUEST FOR CENTENNIAL
LAKES PARK LINK EASEMENT
Mr. Keprios informed the Park Board that they have received a formal request from
United Properties asking to build a walkway between their 7601 and 7600 buildings in
the south east portion of the Centennial Lakes development. He noted that this would be
their third and final all-weather link between their five office buildings. Mr. Keprios
explained that, although the majority of this link would be built on private property, the
walkway would encroach on approximately 7 square feet of City of Edina owned park
property, thus requiring an easement. Tom Shirley, Manager of Centennial Lakes Parks,
showed a larger scale map of the area to the Park Board.
Ms. Presthus asked if there are any negatives associated with this to which Mr. Shirley
replied not really, this is actually fairly common. Mr. Keprios asked Mr. Shirley if he
supports this motion to which Mr. Shirley replied yes, he does support it.
Linda Presthus MOVED THAT PARK BOARD ACCEPT THE REQUEST FOR THE
CENTENNIAL LAKES PARK LINK EASEMENT AS DESCRIBED BY TOM
SHIRLEY IN THEIR AGENDA. Karla Sitek SECONDED THE MOTION.
Mr. Keprios pointed out that as his staff report indicates, this would need to be contingent
upon United Properties paying all of their legal fees or any fees associated with making
the easement happen. Linda Presthus ACCEPTED THE AMENDMENT THAT IT BE
CONTINGENT UPON UNITED PROPERTIES PAYING ALL OF THEIR LEGAL
FEES OR ANY FEES ASSOCIATED WITH MAKING THE EASEMENT HAPPEN.'
Karla Sitek SECONDED THE AMENDMENT.
Mr. Finsness asked Mr. Shirley what the exterior looks like to which Mr. Shirley replied
that it would match all of the existing buildings that they currently have.
MOTION CARRIED UNANIMOUSLY.
IV. PARK AND RECREATION FACILITIES AND SERVICES NEEDS
ASSESSMENT SURVEY
• Mr. Finsness indicated that Mr. Keprios is looking for a formal action on the survey and
asked if anyone had any comments regarding the survey.
Mr. MacHolda stated that the word "or" should be added to question #10, number 1, so
that it reads like all of the others.
Mr. O'Connell informed the Park Board that he has read through the survey many times
and thinks it addresses everything they had asked for, including the number of pages,
language, etc.
Ray O'Connell MOVED TO GO FORWARD WITH ACTION WHICH WOULD BE
SENT FOR A SIGNATURE BY THE MAYOR.
Mr. Keprios handed out the proposed cover letter for the Needs Assessment Survey and
requested Park Board approval.
Mr. O'Connell made a motion "THAT THE EDINA PARKS AND RECREATION
INTEREST AND OPINION SURVEY BE APPROVED IN ITS CURRENT WRITTEN
FORM".
MOTION FAILED FOR LACK OF SECOND.
Ms. Presthus commented that she found a couple of things that maybe should be changed
to be more grammatically correct. She suggested that on #18 to change the heading to
read "How supportive are you having the City of Edina spend resources to ..." . Then
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have A -F start with the word "Develop" and lastly reverse G with H because at that point
it's okay to have the last one sit different from the rest of them.
Mr. Damman informed the Park Board that Diane Plunkett Latham sent him an e-mail
asking that the Park Board consider adding another question to #18 after H which would
ask "If you believe that buckthorn is a problem, in which three city parks would
buckthorn removal be of highest priority to you, with one being highest?" Mr. Keprios
pointed out that the City did hire a professional firm that did prioritize the removal of
buckthorn within Edina. Ms. Presthus commented that she thinks people would have
trouble filling in the names of the parks. Mr. Keprios replied the majority of residents
probably don't know which parks do and do not have buckthorn. Ms. Presthus
commented that she thinks for the every day resident to name three parks off the top of
their head that have a buckthorn problem is asking them to do more than they can do
without a lot more information. Ms. Sitek stated that if they've already had a
professional firm prioritize the buckthorn wouldn't this just be opening up a whole new
can of worms?
Mr. Keprios indicated that regarding #17 he doesn't have an issue with what Ms. Plunkett
Latham is saying, it's essentially the same thing just stated in a different way. However,
he does not like the idea of the three categories; high, medium and low. He prefers to
keep it the way it is with the four categories. Mr. O'Connell stated that he would prefer
to leave #17 the way it is. He noted that there was a lot of discussion on the topic and
this was their best solution.
Mr. Roland noted that on #18 it should be consistent where it states in the second
sentence "For each action, please indicate whether you and your household are very
supportive, somewhat supportive, not supportive, or not sure by circling the
corresponding number. However, above #2 it says "somewhat not sure" instead of
"somewhat supportive". It would be much better if they kept it the same language.
Therefore, it should read "somewhat supportive" above 2. Ms. Presthus pointed that they
also need to change #3 to state "not supportive" and change #4 to read "not sure". Mr.
O'Connell stated that by changing that it would definitely make it a lot clearer. Ms.
Presthus clarified that it should appear exactly the same way that it's written in the dialog
above. Mr. Weiss noted that if they are going to be consistent then #13 has the same
issue; very supportive, somewhat supportive, not supportive, not sure.
Ms. Presthus asked why on #10 do they limit it to just youth? Don't adults play softball,
lacrosse, soccer, etc., to which Mr. Keprios replied that is a fair question. Mr. MacHolda
suggested that they delete the word "youth" across the board on #10.
Ms. Presthus pointed out that on #7, V the word "inside" should be taken out and it
should just read "Senior Center" because we all know it's an indoor senior center.
Mr. MacHolda noted that they also want to look at A through E and eliminate the word
"youth" because a lot of adults play some of the sports as well. In addition this will also
stay consistent with #10. Mr. Keprios replied that he is going to take note on that and
check with Mr. Vine just in case he may have a reason for that. He commented that is a
very good recommendation.
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Ray O'Connell MOVED TO APPROVE THE SURVEY WITH ALL PROPOSED
CHANGES PLUS THE COVER LETTER. Linda Presthus SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
Mr. Keprios thanked the Park Board for all of their time and effort that they put into this.
He noted that it's a great survey and feels it will provide powerful information that will
really help them with the capital improvement plan and comprehensive plan. Ms.
Presthus asked if the City Council will be going over the survey word by word to which
Mr. Finsness replied no.
IV. MORNINGSIDE NEIGHBORHOOD ASSOCIATION REOUEST TO WAIVE
FEE
Jennifer Janovy, Edina resident, informed the Park Board that she is on the steering
committee of the Morningside Neighborhood Association to which they are a 501 C4 non-
profit organization that was founded in 2003. She noted that they seek to represent every
property owner and resident in Morningside which consists of approximately 720 homes.
Ms. Janovy explained that they don't have dues and all of their meetings are open to
everyone in the neighborhood. She also added that they do have their own by-laws. Ms.
Janovy indicated that they have had held several events at Weber Park to which some of
them they have needed to use the warming house and have paid the rental fee. Therefore,
because they are completely reliant on donations and in-kind contributions they have
decided to approach the Park Board and ask if the rental fee could be waived for their
annual meeting and up to two events per year in the warming house.
Mr. Finsness asked what the two events per year would be to which Ms. Janovy replied
that they did not specify the two events, however, in the past they have had the "National
Night Out" party held there because of rain. They have also had a City Council
candidates forum, a public safety forum, a skating party during the winter, although that
was held during regular open hours so that did not require a rental. Ms. Janovy pointed
out that last November they wanted to use the warming house for a food drive for the
food shelf but because they didn't have the funds to pay for the rental they were unable
to.
Mr. Keprios gave the Park Board some background information on how he typically
handles these requests to which he usually gets this request once a week. He explained
that in cases where groups or individuals get free rentals or discounted rentals is because
they have either donated money or given in-kind services to the city in some other form.
For example, the Garden Club is not charged for the use of the greenhouse or Arneson
Acres Park because of their donation towards planting and raising flowers to plant the
city's 75 flower gardens. In addition, the Garden Club has contributed thousands of
dollars to the city to build the gazebo, fountain and formal garden. Mr. Keprios
commented that other groups whose rental fees have been waived are for those groups
whose function it is to use the facility for the purpose of raising money for the City of
Edina, not for their non-profit cause. He noted an example of that is they don't charge
the Baseball Association to use the concession stand because all of the money that is
raised through concessions goes back into the Courtney ball fields whether it's for
scoreboards, batting cages, sound equipment, etc. Mr. Keprios pointed out that groups
such as the Edina Historical Society are also waived any rental fees because they provide
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an archival service to the city as well as historical education and preservation services
and the operation of the historical museum for Edina residents. In turn, they don't pay
• any rent for the Terrace Room or for the use of the two historical buildings. Mr. Keprios
informed the Park Board that he also gives groups and individuals who rent Edina's
public facilities on a real long-term contractual basis get a 10% discount for multiple
rentals that are done in a type of contract form.
Mr. Keprios explained that he gets a lot of requests from non-profit organizations such as
the American Cancer Society to rent facilities and they all pay the full fee. He
commented that in the past the Park Board has waived fees for things like Edina's
contribution toward giving money to the hurricane fund. A group of Edina kids in a band
were given the use of the amphitheatre at Centennial Lakes, representative of the City of
Edina, to raise money to help do hurricane relief. Mr. Keprios stated that this is the
process they have followed and noted that the Park Board does have the authority to grant
or not grant a waiver.
Mr. O'Connell commented that the Morningside area is a special circumstance and at one
time they were a separate community from Edina but now they are part of Edina and they
pay taxes in Edina and they are a non-profit group which does need to be taken into
consideration.
Ms. Janovy informed the Park Board that Morningside does have a strong identity and
strong desire to come together as a community and keep neighbors informed about things
that are going on and getting to know their neighbors. She stated that so far it's been
very positive, not only for the neighborhood, but for the city in some ways too. She
explained that every year most of the money that they've raised is used to deliver flyers
to every household approximately four times a year, not only inviting people to events
which are free, but to also give information to residents so they can stay informed of
what's happening in the community. Not everyone has internet and not everyone is
involved in events that are going on in the city. Therefore, this is a way they contribute
to the City of Edina.
Mr. Weiss stated that because this is a community organization and they are actively
involved in trying to better the community he would be in support of it.
Ms. Presthus pointed out that she understands what is being said but if you look at the
other side of this if they do approve this it will set a precedent and if Mr. Keprios is
receiving these requests weekly she wouldn't want to give special consideration here.
Mr. Keprios stated that he definitely is concerned to start a precedent as well as would
this be a one time thing or would they forever have free use of the Weber Park building,
that's the other consideration.
Ms. Presthus asked Mr. Keprios are there a lot of other neighborhood groups like this
who ask for the use of facilities with the fee being waived. Mr. Keprios replied that he
has received requests from neighborhood groups in the past who asked for a break in the
fee to which he said no and they accepted that. Mr. Keprios pointed out that if you set
precedent for one neighborhood group there are going to be a lot more groups asking for
the same thing.
Ms. Janovy indicated that she realizes that Edina has their own way of doing things but
pointed out that the City of St. Louis Park has a city funded and city supported
neighborhood association program whereby most of their 35 neighborhoods are formally
organized. She noted that one way they get support from the city is they are given free
use of park facilities. Ms. Janovy explained that they call the city, fill out a form and
they are able to use it. However, there are guidelines that these groups have to follow to
which they need to be formally organized with by-laws and also have a method of
transferring leadership from year to year. Ms. Janovy pointed out that with those two
guidelines in themselves there are a lot of groups out there that will not be able to meet
the criteria. Ms. Janovy suggested two more criteria be added to that which would be that
all events offered are to be free of charge and secondly everyone in the neighborhood
must be invited so that there is no sense of anyone being excluded.
Mr. Damman indicated that he agrees with the staff and that there should be a charge for
these facilities.
Ms. Sitek stated that she thinks a neighborhood group should be able to use their
neighborhood park at no charge and possibly stipulate that they have to have the criteria
listed such as by-laws, transfer of leadership from year to year, no charge for events and
that everyone in the neighborhood be included.
Mr. O'Connell commented that the Morningside neighborhood is a unique situation and
they have cohesiveness. He noted that he doesn't want to set up a situation that makes if
more difficult for the Director but feels that some consideration should be given to the
Morningside neighborhood to provide a waiver for the facility. Mr. Weiss stated that he
would have an issue doing it solely for the Morningside neighborhood. He commented
that if they are going to do something like this they need to make it a policy with certain
criteria. He indicated that he doesn't want to say that this is something that the
Morningside neighborhood can do but that the Todd Park neighborhood can't. If they
are going to do it, it needs to be broader.
Ms. Keprios pointed out that one thing that concerns him is at what level of service
becomes free. He explained that there have been very large picnics, etc., where people
have trashed the facilities. Ms. Presthus stressed that is one of the reasons why they have
a fee, because it involves cleaning up, etc. They do not charge a fee just to make money,
there are definite costs involved. Mr. Keprios explained that the League of Women
voters rent facilities to host their events and inform the public of elections and candidates
and they are charged for the rentals. Therefore, they need to be very cautious. He
commented that he doesn't want to sound like the total bad guy because he loves the idea
of providing neighborhood based programs and services at no charge similar to the block
party concept. Mr. Keprios stated that he would be happy to study the issue and come
back to the Park Board with some policy alternatives.
Mr. Keprios suggested to the Park Board that maybe they approve it this one time and ask
staff to study this further and come up with a policy. Mr. Finsness commented that
maybe it is worthwhile to make a motion to approve the function on October 29th and
• then staff could look at the different parameters of how this could work. Mr. Keprios
stated that it encourages groups to use the warming houses and he's all in favor of that,
however, they do need to be careful with the expense part. He explained that they can't
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set themselves up to all of sudden it's free to these groups and every weekend there's
another function and they have to schedule for clean-up, etc.
Mr. O'Connell asked Ms. Janovy if they leave facility in the same condition as they
found it to which Ms. Janovy replied that they do pick stuff up off the floor and leave it
very clean with the exception of they don't take the trash with them. They just bag it up.
Ms. Janovy stressed that they are very respectful of it because in essence it's their
property too because it's part of the city.
Linda Presthus MOVED THAT THEY GIVE A WAIVER TO THE MORNINGSIDE
NEIGHBORHOOD ASSOCIATION FOR THE USE OF THE WEBER PARK
SHELTER BUILDING FOR THEIR ANNUAL MEETING IN OCTOBER AND IN
PARTICULAR DIRECT STAFF TO THINK ABOUT FORMULATING A POLICY
THAT MIGHT BE WORKABLE FOR ANY FUTURE KINDS OF ORGANIZATIONS
SUCH AS THIS. Ray O'Connell SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
VI. CAPITAL IMPROVEMENT PLAN
Mr. Keprios informed the Park Board that the Capital Improvement Plan will be on the
October Park Board Agenda asking for action. He asked the Park Board if they had any
questions or if they felt anything should be moved around. Mr. Keprios pointed out a
couple of things that have fallen off of the list to which one is re -coring the current key
system because there are much higher items on the priority list. However, it is a high
priority to renovate the keyless entry system. He noted that they have been told that the
current software is so out-of-date it may crash and they won't be able to retrieve any data.
Mr. Keprios pointed out that is a big risk and they were supposed to have replaced it this
year, however, they had to compromise that project as well as the Chowen Park picnic
shelter in order to afford the overrun cost of the higher bids that came in on the Courtney
Shelter project.
Mr. Keprios pointed out that the one big ticket item listed for 2007 is for a new athletic
field with lights at Pamela Park for $400,000. He explained that this would be a multi-
purpose athletic field that would be built in a north/south orientation immediately
adjacent to the senior field at Pamela Park. He commented that this is definitely a
significant departure from what has been on the radar screen the past few years and added
that it may or may not become controversial. Mr. Finsness asked would it be natural turf
or artificial turf to which Mr. Keprios replied it would be natural turf.
Mr. Keprios informed the Park Board also on the CIP for 2007 is protective netting for
the Pamela Park softball complex for $50,000. He indicated that at one time the Girls
Fast Pitch Association had a batting cage there but right now their highest priority is the
safety of their spectators. Therefore, they are currently working on getting pricing so that
they can zero in on a dollar figure for the netting.
• Mr. Keprios pointed out to the Park Board that the maintenance garage at the Courtney
ball fields is now listed at $150,000 and previously it was listed at $92,000. He explained
that they have now been given some very specific dimensions, materials and amenities to
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which they should be pretty close to an exact amount within the next two weeks. He
commented that he is hoping it will be much closer to the $90,000 than the currently
listed $150,000. He stated the correct amount will be in the CEP that will be in the
October Park Board packet.
Mr. Keprios stated that there has been a change at Alden Park in that the amount went
from $115,000 to $118,000. He noted that after Mr. MacHolda and the neighborhood
met and came up with a design it looks like approximately $118,000 will be needed to
complete the job.
Mr. Keprios informed the Park Board that another major change is the pathway at Garden
Park which was originally scheduled for 2008. He noted that there seems to be a lot of
strong interest to do it sooner. Mr. Keprios explained that by doing that they will need to
delay the pathway repairs at Arneson Acres to which it has been in the same shape for
decades and can certainly wait another year. Therefore, the $30,000 that was originally
scheduled for 2007 will now move to 2008.
Mr. Keprios informed the Park Board that another new item on the list for 2007 is
waterproofing the historical buildings at Tupa Park. He explained that the Historical
Society and his staff have given him a heads up that this is a significant problem. Every
time there is a big rain there is water seepage through the walls as well as the foundation
of the Grange Hall. Therefore, it will cost approximately $20,000 to fix the problem.
Mr. Keprios indicated that he is open to any comments and feedback and added that he
thinks the Needs Assessment survey will help them a lot in their capital plan.
VII. UPDATES
A. Gymnasium Construction — Mr. Keprios informed the Park Board that they are going
to start the flooring tomorrow in both gyms and from what he has been told they are
schedule to open October 1St. Mr. Keprios pointed out that the grand opening is going
to be delayed until all of the school construction is done so that there will be one
school/city ribbon cutting. Mr. Keprios indicated that they still anticipate to be under
the original budget of approximately 5.1 million dollars.
B. Athletic Association Meetings — Mr. Keprios informed the Park Board that they have
scheduled a meeting with all of the athletic association presidents for Wednesday,
September 27th at 6:30 pm in the Community Room. He noted that they will be going
over the Core Values Document and the Relationship Document. In addition, they
will also discuss their Code of Conduct as well as talk a little bit about the Capital
Improvement Plan. This meeting will give the athletic associations an opportunity to
discuss any comments and concerns they may have.
C. Comprehensive Plan — Mr. Keprios informed the Park Board that the City is about
ready to hire a consultant for the Comprehensive Plan to which they will be working
with all of the departments. He noted that the Park Board can expect to see the
consultant at one of their Park Board meetings. He commented that the Park Board
may want to look at putting together a three person committee to work with the
consultant and added that staff, of course, will do all of the leg work. Mr. Keprios
•
commented that they can talk more about that down the road. He pointed out that the
Comprehensive Plan has to be in its final form and presented to the Met Council by
the end of 2008.
VIII. OTHER
A. Highlands Lake — Mr. Keprios informed the Park Board that Highlands Lake has been
a rearing pond for the DNR. However, there are now too many larger fish which has
become an issue because the little walleye fry can no longer survive because they are
being eaten by the larger fish. Therefore, they need to start over which means they
want to kill the lake. Mr. Keprios explained that he has pamphlets on this and will be
contacting the neighbors. Mr. Finsness asked is this a common thing to do to which
Mr. Keprios replied yes. Mr. Keprios added that Highlands Lake has been one of the
best lakes for the DNR, it has been very successful.
B. Edina Curling Club —Mr. Keprios informed the Park Board that there is a new club in
town "The Edina Curling Club" to which they will be using he new facility that's
going in at the old Midwest Health Club site. He noted that the city is going to help
them out by creating a link on their website.
C. Athletic Association Meetings - Mr. Finsness informed the Park Board that a City
Council member asked him what the Park Board's thoughts would be on each
member being responsible to attend an athletic association meeting. It would be
similar to how each Park Board member has taken on a few parks. He noted the
reasoning is so that the Park Board can have a closer connection to the associations.
Mr. Weiss responded that his feeling is if you don't have a child in the program
you're not going to care as much and therefore he's not sure just how productive it
would be to sit in on those meetings. He noted that basically the association meetings
just affect that association in and of itself. Mr. Keprios stated that in his view as long
as the youth sports task force is now behind them that maybe they should have more
frequent all athletic association presidents meetings. He noted that he thinks this
would be a much more appropriate place and efficient use of your time to discuss
Park Board level issues than to have one Park Board member attend each of the
athletic association monthly meetings.
IX. ADJOURNMENT
Mike Weiss MOVED TO ADJOURN THE MEETING AT 8:10 PM. Karla Sitek
SECONDED THE MOTION. MEETING ADJOURNED.
6
RESOLUTION NO. 2006 - ?????????????
SETTING 2007 PARK AND RECREATION FEES
BE IT RESOLVED that the Edina City Council does hereby approve and set the following 2007
Park and Recreation Fees.
PARK.
A�.V
; RECREATIO
.4m ' �i( � i7� w 0.1f
�a r. tri er"
SUMMER SOFTBALL
2006
2007
PLAYGROUND
$24.00
$25.00
ADULT TENNIS INSTRUCTION
$42.00
$44.00
YOUTH TENNIS INSTRUCTION
$42.00
$44.00
PEE WEE TENNIS
$30.00
$31.00
TEAM TENNIS
$71.00
$77.00
TENNIS CAMP
$88.00
$91.00
FAB 4 & 5
$68.00
$70.00
NATURE CAMP
$57.00
$59.00
SAFETY CAMP
$25.00
$25.00
SUPER 6 & 7
$40.00
$42.00
CHEERLEADING CAMP
$44.00
$46.00
BECOME A MAGICIAN
$28.00
$31.00
TEA FOR TWO
$5.00/person
$6.00/person
FISHING CLINIC
$7.00
$7.50
BALLOON SCULPTING
$20.00
$21.00
MINI HAWK
$91.00
$94.00
CREEPERS, CRITTERS, CRAWLERS
$43.00
$45.00
PRE -TEEN PARTY
$37.00
$39.00
YOU'RE NOT TOO OLD FOR THIS
$32.00
NOT OFFERED
WIN TWINS
$15.00
$15.00
YOU'RE NOT TOO OLD W/TRANS
$48.00
$50.00
WALKING CLUB
$20.00 OR
$35/COUPLE
$20.00 OR
$35/COUPLE
DRIVE IN MOVIE
$3.00/CHILD
$3.00/CHILD
RUNNING CLUB - GIRLS
NA
$55.00
RUNNING CLUB - ADULTS
NA
$45.00
FRIDAY FIELD TRIPS
NA
VARIES $15 - $25/TRIP
BASKETBALL CAMP
$89.00
$92.00
ADULT ATHLETIC FEES
SUMMER SOFTBALL
BASKETBALL
2006
2007
2006
2007
Co-Rec & Mens
Classic League
$415.00
$420.00
5 -Man C League
$490.00
$495.00
Mens/Womens 35 &
Over & Industrial
League
$380.00
$385.00
5 -Man B League
$490.00
$495.00
Non -Resident Fee
Individual
$26.00
$26.00
HOCKEY
Non -Resident Fee
Team
$160.00
$160.00
4 -Man League
$250.00
$250.00
VOLLEYBALL
BROOMBALL
Officiated Leagues
$320.00
$325.00
Co-Rec League
I $275.00
$290.00
Non -Resident
Individual
$10.00
$10.00
CO-REC KICKBALL
CO-REC KICKBALL 1 $125.00
$125.00
AQUATIC CENTER
SEASON TICKETS
2006 2007
RESIDENT FAMILY:
2006
2007
First 2 members
*$85.00/$95.00
*$85.00/$95.00
Each additional member
$45.00
$45.00
Maximum (8 members)
$365.00
$365.00
RESIDENT INDIVIDUAL:
*40.00/$50.00
*45.00/$50.00
NON-RESIDENT FAMILY:
2006
2007
First 2 members
*$100.00/$110.00
*$100.00/$110.00
Each addition al member
$50.00
$50.00
Maximum (8 members)
$410.00
$410.00
NON-RESIDENT INDIVIDUAL
*$50.00/$60.00*$55.00/$60.00
$110.00
Daily Admission
$9.00
$9.00
Admission after 6 P.M.
$7.00
$7.00
Aquatic Instruction
Contracted
Contracted
* Early Bird Special if purchased on or before April 30, 2007
F- ARENA
2006 2007
Hourly Rate (as of 9/95)
$160.00 $165.00
Open skating Youth and Adult
$4.00 $4.00
Skate Rental
$2.00 $2.00
Skate Sharpening
$4.00 $4.00
SEASON TICKETS set first week of September
RESIDENT FAMILY:
2006
2007
First 2 members
$90.00
$95.00
Each additional member
$5.00
$5.00
Maximum (7 persons)
$115.00
$120.00
RESIDENT INDIVIDUAL:
$80.00
$85.00
NON-RESIDENT FAMILY:
First 2 members
$105.00
$110.00
Each additional member
$5.00
$5.00
Maximum (7 persons)
$130.00
$135.00
NON-RESIDENT INDIVIDUAL
$90.00
$95.00
CLASSES
$100.00
$100.00
BRAEMAR GOLF COURSE
GREEN FEES
2006
2007
18 hole - non -patron
$34.00
$35.00
18 hole - patron
$26.00
$27.00
9 hole - non -patron
$18.00
$19.00
9 hole - patron
$14.00
$15.00
Junior 18 Hole Rate
$18.00
$18.00
Junior 9 Hole Rate
$9.00
$9.00
GROUP FEES - 18 holes
$47.00
$48.00
GROUP FEES - 9 holes
$20.00
$20.00
PATRON CARDS before April 1
2006
2007
Individual
$65.00
$65.00
Executive Course
$25.00
$25.00
PATRON CARDS (after March 31)
2006
2007
Individual
$70.00
$70.00
Executive Course
$25.00
$25.00
COMPUTERIZED HANDICAPS
2006
2007
Resident
$22.00
$22.00
Non -Resident
$27.00
$27.00
LOCKERS
2006
2007
Men's 72 inch
$40.00
$40.00
Men's 42 inch
$30.00
$30.00
Ladies 72 inch
$20.00
$20.00
CLUB STORAGE
$45.00
$50.00
CLUB RENTAL
$8.50
$8.50
PULL CARTS
$3.00
$3.00
GOLF CARS
2006
2007
18 holes
$28.00
$28.00
9 holes
$16.00
$16.00
18 holes/person with disability/sgl rider
$16.00
$16.00
Group Car Fees
$36.00
$36.00
GROUP GOLF LESSONS
2006
2007
Adult
$99.00
$99.00
Junior
$44.00
$44.00
BRAEMAR
ROOM
2006
2007
Resident - wedding related
$800.00
$900.00
Non-residents - wedding related
$900.00
$1,000.00
Other events
$350.00/$900.00
$350.00/$1,000.00
BRAEMAR EXECUTIVE COURSE
GREEN FEES
2006
2007
Adult non -patron
$12.00
$13.00
Adult patron
$10.00
$10.00
Junior - non -patron
$8.00
$8.00
Junior - patron
$7.00
$7.00
Golf Cars (everyone)
$13.00
$13.00
Pull Carts
$2.50
$2.50
Group Fees
$14.00
$14.00
DRIVING RANGE
2006
2007
Large Bucket
$7.00
$7.00
Small Bucket
$4.75
$4.75
Warm -Up Bucket
$2.75
$2.75
FRED
RICHARDS GOLF COURSE
2006
GREEN FEES
2006
2007
Adult - non -patron
$12.00
$13.00
Adult - patron
$10.00
$10.00
Junior - non -patron
$8.00
$8.00
Junior - patron
$7.00
$7.00
Golf Cars (everyone)
$13.00
$13.00
Pull Carts
$2.50
$2.50
Group Fees
$14.00
$14.00
GOLF DOME
2006
2007
Large Bucket
$7.00
$7.00
Senior Bucket
$6.50
$6.75
TimeGolf''/2 hour
$9.75
$10.00
Hourly Field Rental
$120.00
$120.00
EDINBOROUGH PARK
2006
2007
Pool & Track Daily Passes
$4.00 residents
$5.00 non residents
$4.50 residents
$5.50 non residents
"POOL
& TRACK" SEASON PASSES
2006
2007
Edina Individual
$230.00
$240.00
Each Additional Member
$60.00
$70.00
Maximum (7 Members)
$590.00
Eliminate
Non -Edina Individual
$260.00
$270.00
Each Additional Member
$70.00
$80.00
Maximum (7 members)
$680.00
Eliminate
Towel Fee
$1.00
Eliminate
Locker Rental
$0.25
$0.25
BUILDING RENTALS
EXCLUSIVE RENTAL
2006 2007
NON-EXCLUSIVE
RENTALS/HR
Friday Evening
$2,000.00
$2,000.00
Great Hall
$300.00
$300.00
Saturday Evening
$2,000.00
$2,000.00
Theater
$150.00
$175.00
Prom
$2,500.00
$2,700.00
Grotto
$100.00
$125.00
Adventure
Peak
$150.00
$200.00
Pool (swim
team only
$25.00
$30.00
Commercial Photo Shoot hour)
Domestic Photo
Shoot
hourl
Any Park Area Blocked Off
$ 200.00
$ 200.00
Any Park Area
Blocked Off
$100.00
$125.00
Grotto
$ 200.00
$ 200.00
Grotto
$100.00
$125.00
Theatre
$ 200.00
$ 200.00
Theatre
$100.00
$125.00
Great Hall
$ 300.00
$ 300.00
Great Hall
$100.00
$200.00
11
EDINBOROUGH
PARK "PLAYPARK"
Rental Concession Items
Paddle Boats 2006
2007
2006
3007
Playpark Daily Admission:
$6.00
$6.00
Resident
$4.00/person
$4.50
Non-resident
$5.00/person
$5.50
Children Under 12 Months
FREE
Free
Adults
Free With Paid Child
Free
Edinborough Association Members Daily Pass
$2.00
$2.50
Playpark Punch Pass - 10 Uses
$4.00
'/2 day - Salon M-TH
Resident
$35.00
$40.00
Non-resident
$40.00
$45.00
Resident:
$325.00
First Member
$75.00
$80.00
Each Additional Member
$55.00
$60.00
Maximum "7" Members
$405.00
Eliminate
Non -Resident:
$14.00/hr
$14.00/hr
First Member
$100.00
$105.00
Each Additional Member
$80.00
$85.00
Maximum "7" Members
$580.00
Eliminate
Total Facility Daily Admission:
Resident
$6.00
$7.00
Non-resident
$8.00
$9.00
CENTENNIAL LAKES
Rental Concession Items
Paddle Boats 2006
2007
Weekend Rental -
Full Evening 6 PM -12 AM
2006
2007
4 person boat '/2 hr
$6.00
$6.00
Friday evening $900.00
$950.00
Winter sled per hr
$6.00
$6.00
Saturday evening $900.00
$950.00
Ice Skates
$4.00
$4.00
Charnpion Putting
BUILDING RENTALS
9 hole
$4.00
$4.00
'/2 day - Salon M-TH
$200.00
$225.00
18 hole
$8.00
$8.00
Sunday- 1/2 day Salon
$300.00
$325.00
Amphitheater Rental
Lawn Games
Amphitheater Rental
$200.00
$250.00
Per Court
$14.00/hr
$14.00/hr
COMMERCIAL PHOTO
SHOOT
$50.00/hr
$50.00/hr
•
PARK DEPARTMENT `RENTALS
General Park Areas:
Van Valkenburg/Courtney Fields
Residents Only)
2006
2007
2006
2007
Resident Use/hour
$45.00
$45.00
Per field/day includes
building
$160.00
$160.00
Resident Use/day
$130.00
$130.00
Edina Athletic Associations
Commercial Use (i.e.
TV)/hour
$70.00
$70.00
Field User
fee/participant
$8.00
$9.00
Commercial use with
light/hour
$125.00
$125.00
Gymnasium User
fee/participant
na
I 9. 6D
Picnic shelter/day
Cornelia
$135.00
See
Below
Edina Hockey Association
Outdoor Hockey Rink
Field User
fee/participant
$8.00
$9.00
Showmobile/day
$700.00
$700.00
Park Shelter Buildings (half-day)
Athletic Fields - Residents
Only:
Weber Park
$65.00
$65.00
Per field - per day
$130.00
$130.00
Cornelia School
Park
$65.00
$65.00
Per field - per hour
$45.00
$45.00
Todd Park
$65.00
$65.00
Per field - per hour
(with lights)
$70.00
$70.00
Walnut Ridge Park
$65.00
$65.00
ARNESON ACRES PARK/TERRACE ROOM ONLY
Park Shelter Buildings (full-day)
Per hour, first hour
$45.00
$45.00
Weber Park
$100.00
$100.00
Each additional hour up
to 3 hours
$35.00
$35.00
Cornelia School Park
$100.00
$100.00
Per day (4 hours or
more)
$150.00
$150.00
Todd Park
$100.00
$100.00
ARNESON ACRES PARK/GAZEBO ONLY
Walnut Ridge Park
1 $100.00
1 $100.00
Y2 day (6 hrs or less)
$35.00
$40.00
Rosland Park Pathway:
Full day (over 6 hours)
$70.00
$80.00
Per hour
$55.00
$55.00
Arneson Acres Terrace Room/Gazebo�_7
Per day
$210.00
$210.00
Per day (4 hours or
more)
$175.00
$175.00
Utley Park Fire Ring Rental
Per hour, first hour
$61.00
$61.00
Fire Ring - per day
$25.00
$25.00
Each additional hour up
to 3 hours
$33.00
$33.00
Picnic Shelter Rentals (full day)
Picnic Shelter Rentals (half-day)
Chowen Park $40.00 $40.00
Chowen Park $25.00 $25.00
Sherwood Park $40.00 $40.00
Sherwood Park $25.00 $25.00
Rosland/Cornelia Park $135.00 $135.00
Wooddale Park $25.00 $25.00
Wooddale Park $40.00 $40.00
11 EDINA SENIOR CENTER 11
FEES
Golf League Membership (Richards Golf Course;
55+ Softball League Membership (Van Valkenbu
Bowling League Membership
Edina Senior Center Membership
Greeting Cards
Trips & Tours
Defensive Driving
Elder Learning Institute Classes
Dance Lessons (Square, Line & T
Card Tournaments
Social Card Groups
Podiatrist
Community Education
ROOM RENTAL
Fireside Room & Classrooms per hour - minimum 2
hours
Fireside Room & Classrooms per day
Gathering/GRANDVIEW Room per hour - minimum 2
hours
Gathering/GRANDVIEW Room per day
Wall Art Display Rental
2006
$10.00
$35.00
$10.00
$16.00/$26.00
$1.00
$2.50
$19.00 4 hr. class
$24.00 8 hr. class
$17.00
15% of fee
$1.00/person
$.25 per person
per day
$1.00/Patient
2.00/person per
class per day
$35.00
6135.00
$45.00
$185.00
15% of Sale
2007'
$10.00
$35.00
$10.00
$16.00/$26.00
$1.00
$2.50
$19.00 4 hr. class
$24.00 8 hr. class
$17.00
15% of fee
$1.00/person
$.25 per person
per day
$1.00/Patient
2.00/person per
class per day
$35.00
6135.00
$45.00
$185.00
$185.00
EQUIPMENT RENTAL
Television/VCR/DVD $10.00 $10.00
Overhead Projector $5.00 $5.00
Portable Screen $5.00 $5.00
ATTEST:
City Clerk
Mayor
STATE OF MINNESOTA )
COUNTY OF HENNEPIN ) SS
CITY OF EDINA )
CERTIFICATE OF CITY CLERK
I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby
certify that the attached and foregoing Resolution was duly adopted by the Edina City
Council at its Regular Meeting of 2007, and as recorded in the Minutes of
said Regular Meeting.
WITNESS my hand and seal of said City this day of
10
,20
City Clerk
Department
City of Edina, MN
Capital Improvement Program
2007 thru 2011
PROJECTS BY DEPARTMENT
Project# Priority 2007 2008 2009 2010 2011 Total
[Park & Recreation
30,000
Pathway Repairs/Additions: Arneson Acres
PK -00-028
Playground: Alden Park
PK -00-031
Parking Lot: Weber Park
PK -00-035
Playground: McGuire Park
PK -00-037
Playground: Pamela Park
PK -00-039
Renovate softball field: Todd Park
PK -01-001
Renovate west baseball field: Countryside Park
PK -01-004
New Maintenance Garage: Courtney Fields
PK -02-008
Playground: Chowen Park
PK -02-041
Playground: York Park
PK -02-042
Batting/Pitching Cages - Pamela Park
PK -04-001
Hockey Rink Relocation - Walnut Ridge Park
PK -04-003
Renovate Picnic Shelter- Chowen Park
PK -05-002
Upgrade Keyless Entry System
PK -05-004
Off -Leash Dog Park - France Avenue Site
PK -05-006
New Park Pathway - Garden Park
PK -05-007
'athway Renovation - Todd Park
PK -05-009
Replace Playground Equipment - Countryside Park
PK -05-010
Picnic Shelter - Braemar Park
PK -06-001
Window Replacement - Arneson Acres Park
PK -06-002
Protective Netting - Pamela Park Softball Complex
PK -06-003
New Athletic Field With Lights - Pamela Park
PK -06-004
Waterproofing Historic Buildings -Tupa Park
PK -06-005
Park & Recreation Total
GRAND TOTAL
0
30,000
0 118,000
91,000
0
77,000
0
120,000
0
120,000
0
91,000
0
138,000
0 150,000
90,000
0
18,000
0
25,000
0
50,000
0
45,000
0 18,000
45,000
0 25,000
110,000
0
50,000
0 45,000
10,000
0
50,000
0
400,000
0 50,000
20,000
0
10,000
0 50,000
0
0 20,000
30,000
118,000
77,000
120,000
150,000
150,000
91,000
138,000
150,000
120,000
120,000
120,000
120,000
50,000
90,000
90,000
18,000
25,000
40,000
40,000
45,000
45,000
45,000
110,000
110,000
50,000
10,000
50,000
400,000
400,000
20,000
476,000 516,000 240,000 395,000 440,000 2,067,000
476,000 516,000 240,000 395,000 440,000 2,067,000
Page I Wertnesdap, October 04, 2006
City of Edina, MN
Capital Improvement Program
2007 thru 2011
PROJECTS BY DEPARTMENT
Department Project# Priority 2007 2008 2009 2010 2011 Total
[Edinborough Pk/Centennial Lks
Skate Sharpener
ECL -00-008
0
8,000
8,000
CL Greensmower
ECL -00-013
0
10,000
10,000
EP Replaster Pool
ECL -00-017
0
60,000
60,000
Remodel Tot Lot Area
ECL -02-005
0
20,000
20,000
Adventure Peak Remodel Improvement
ECL -03-007
0
50,000
50,000
CL Paint Park Fixtures
ECL -03-009
0
25,000
25,000
CL Renovate Artificial Ponds
ECL -03-010
0
15,000
15,000
Replace Great Hall Floor
ECL -03-011
0
45,000
45,000
EP Replace Genie Lift
ECL -04-002
0
6,500
6,500
EP Weight Equipment
ECL -04-003
0
10,000
10,000
CL Replace Utility Vehicle
ECL -04-004
0
12,000
12,000
CL Bridge to Clubhouse
ECL -04-005
0
40,000
40,000
CL Fountain
ECL -04-006
0
8,000
8,000
Paint Light Fixtures and Railings
ECL -06-001
0
25,000
25,000
Replace Interior Sound System
ECL -06-002
0
15,000
15,000
Replace PoolPac Unit
ECL -06-003
0
160,000
160,000
'aver Replacement
ECL -06-004
0
40,000
40,000
CL Replace HVAC Units
ECL -06-005
0
22,000
22,000
Theater Curtain and Rigging
ECL -06-006
0
14,000
14,000
EP Replace Carpeting
ECL -06-007
0
12,000
12,000
EP Concession Area Addition
ECL -06-008
0
30,000
30,000
Dance Floor
ECL -06-009
0
10,000
10,000
Pool Chair Lift
ECL -06-010
0
7,000
7,000
Paint Amphitheater Structure
ECL -06-11
0
16,000
16,000
Signage for Centennial Lakes Park
ECL -06-12
0
20,000
20,000
Enclose Rear of Theater EP
ECL -06-13
0
12,000
12,000
Adventure Peak Renovation
ECL -06-14
0
60,000
60,000
Floor Scrubber EP
ECL -06-15
0
7,000
7,000
Replace Gym Curtain EP
ECL -06-16
0
8,000
8,000
Drain and Tile EP Hallway
ECL -06-17
0
10,000
10,000
Edinborough Pk/Centennial Lks Total
154,500
135,000
230,000
118,000
140,000
777,500
GRAND TOTAL
154,500
135,000
230,000
118,000
140,000
777,500
•
Page 1 Tuesdrry. October 03, 2006
City of Edina, MN
Capital Improvement Program
2007 thru 2011
PROJECTS BY DEPARTMENT
Department Project# Priority 2007 2008 2009 2010 2011 Total
Arena Total
GRAND TOTAL
0 90,000 90,000
0 1,000,000 1,000,000
0 150,000 150,000
0 25,000 25,000 25,000 25,000 25,000 125,000
25,000 25,000 115,000 1,025,000 175,000 1,365,000
25,000 25,000 115,000 1,025,000 175,000 1,365,000
Page 1 Tuesdrap, October 03, 2006
Arena
Replace Zamboni
A-00-006
Refurbish West Arena
A-04-001
Dehumidification System
A-06-01
Repairs & Maintenance
A-07-001
Arena Total
GRAND TOTAL
0 90,000 90,000
0 1,000,000 1,000,000
0 150,000 150,000
0 25,000 25,000 25,000 25,000 25,000 125,000
25,000 25,000 115,000 1,025,000 175,000 1,365,000
25,000 25,000 115,000 1,025,000 175,000 1,365,000
Page 1 Tuesdrap, October 03, 2006
City of Edina, MN
Capital Improvement Program
2007 thni 2011
PROJECTS BY DEPARTMENT
Department Project# Priority 2007 2008 2009 2010 2011 Total
Golf Course
Maintenance Equipment: Braemar
GC -00-002
0
130,000
137,000
140,000
145,000
150,000
702,000
Miscellaneous Equipment: Braemar
GC -00-007
0
35,000
37,000
38,000
40,000
40,000
190,000
Redesign Holes 19-27: Braemar
GC -00-010
0
850,000
850,000
Driving Range Renovation
GC -02-001
0
500,000
500,000
12th Tee Renovation
GC -03-001
0
30,000
30,000
Cart Path Renovation
GC -03-002
0
275,000
275,000
Parking Lot Resurfacing
GC -06-001
0
25,000
25,000
Well Maintenance
GC -06-002
0
18,000
18,000
Replacement Irrigation System Phase I
GC -06-003
0
600,000
600,000
Replacement of Bridge #27
GC -06-004
0
30,000
30,000
Driving Range Renovation
GC -06-005
0
500,000
500,000
Golf Course Total
243,000
174,000
178,000
985,000
2,140,000
3,720,000
GRAND TOTAL
243,000
174,000
178,000
985,000
2,140,000
3,720,000
0
Parc I Tuesday, October 03, 2006
City of Edina, MN
Capital Improvement Program
2007 thru 2011
PROJECTS BY DEPARTMENT
Department Project# Priority 2007 2008 2009 2010 2011 Total
Golf Dome
Upgrade Electrical Service & Lighting GD -00-001 0 30,000 30,000
Propane Back-up Inflation System GD -04-001 0 15,000 15,000
Golf Dome Total 15,000 30,000 45,000
GRAND TOTAL 15,000 30,000 45,000
Page I Wednesdaiv, October 04, 2006
City of Edina, MN
Capital Improvement Program
2007 thru 2011
PROJECTS BY DEPARTMENT
Department Project# Priority 2007 2008 2009 2010 2011 Total
,Aquatic Center
Upgrades and Replacements AQC-07-001
Aquatic Center Total
GRAND TOTAL
0 30,000 30,000 40,000 40,000 50,000 190,000
30,000 30,000 40,000 40,000 50,000 190,000
30,000 30,000 40,000 40,000 50,000 190,000
Pace I Wednesday, October 04, 2006
Athletic Association Presidents Meeting
• Wednesday, September 27, 2006
Minutes
Introductions: John Keprios, Park and Recreation Director; Ed MacHolda, Park
and Recreation Assistant Director; Donna Tilsner, Park and Recreation
Supervisor; Susie Miller, Park and Recreation Supervisor; Steve Gaertner, Edina
Soccer Club; Dave Born, Edina Youth Softball Association; George Wood, Edina
Football Association; Jeff Carpenter, Edina Swim Club; Kathryn Peterson, Edina
Baseball Association; Andy Stotts, Edina Soccer Association; Gail Beske and
Dan Kuna, Edina Volleyball Association; Darren Keenan, Figure Skating Club;
Vicky Slomiany, Edina Girls Fastpitch Association; Jan Zahorsky, Edina Girls
Athletic Association.
2. Kathy Iverson, Chemical Health Coordinator: Kathy talked about Prevention
and how the industry is now rephrasing the message — most kids don't use
substances instead of stating the percentage that do use drugs. She also talked
about mentoring and the critical role each athletic association and its coaches
play. A question was raised to Kathy regarding prevention and when one starts
with the message. It's clearly inappropriate for the Pre-K/Kindergarten kids but
very appropriate for the seventh and eighth grade kids.
3. Core Values: John Keprios thanked the group for their patience and
participation as the Park Department, along with the Edina Youth Task Force
developed Core Values for the various athletic associations. He also stated that
everyone should know it is somewhat of a work in progress.
4. Relationship Document: John Keprios began to walk through the Relationship
Document and at various points had staff expand or clarify areas.
Recognized Associations: Ed MacHolda clarified that the City of Edina is best
served when there is only one independently incorporated youth athletic
association per sport. The City of Edina also understands and supports that in
some cases the public and volunteers are best served by having the traveling
component of a particular sport administered by its own independent youth
athletic association. Ed MacHolda also stated that what we've learned over the
last year or so is that we do not have the right to deny access to public facilities
should the group meet the criteria already established but we can differentiate the
fees.
Common Code of Conduct: Susie Miller passed around a Common Code of
Conduct brochure she has put together. The brochure covers Players, Coaches
and Parents Code of Conduct. Everyone thought it was a very nice publication.
There was one recommendation to put the bullet which is under the player's code
of conduct about being committed and being on time for practices and games also
under the parent code of conduct.
Background check: Donna Tilsner discussed that we are now going to mandate
background checks on all individuals 18 and older who serve as a coach, referee
or on the Board of Directors. She also recommended that the various athletic
associations work jointly to contract with one private organization to conduct the
background checks and manage the data. Many questions were thrown out such
as how often, who's going to pay and how current do the background checks need
to be. Everyone embraced the recommendation to solicit quotes from private
organizations.
Grievance Process: Susie Miller explained that each athletic association now
needs to have a well documented and publicized grievance process. In the event
that the grievance is not resolved by the association grievance process then step
two would be to bring the issue to staff to evaluate the complaint and determine
whether or not the issue can be resolved through diplomacy. If the issue is
unresolved at the staff level, then staff will assemble the Ad -Hoc Grievance
Committee to hear the complaint. With staff assistance and input from the parties
involved, the Ad -Hoc Grievance Committee will hear the complaint and make
recommendations. However, if the parties are still not satisfied the final step
would be to take the matter to Park Board.
Insurance: John Keprios explained that this was still a work in progress but that
he would like each group to please e-mail what they currently insure and what the
levels of insurance are.
5. City Gyms: Ed MacHolda passed out a memo with a site map attached of the
Edina Community Center campus. He went on to explain that it is very
important that the School District, Users Groups and the neighborhood
community work together when using these facilities. When using the South
View gymnasiums we would like the groups to use the South View parking lot
and when using the Edina Community Center gymnasiums we would like the
groups to use the South parking lot. John Keprios also explained that the court
sport groups would now be assessed the same facility use fee the other athletic
associations have been paying $9.00/per participant/per season in addition to the
hourly rate to help offset operational expenses.
6. City Website: Donna Tilsner passed out a sheet indicating which athletic
associations currently have websites and links with the City of Edina. She also
explained how easy it is to update the information with Jennifer Bennerotte, the
Communications Director.
7. Open Forum:
Cages: Donna Tilsner talked briefly about the new cages and the importance of
breaking down boxes when you're done and disposing of them properly. Others
also brought up that it was not a good idea to store candy in the cages and that the
City may want to check how cool it keeps the facility in the summer.
. Needs Assessment Survey: John Keprios discussed the needs assessment survey.
The City of Edina has contracted with Leisure Vision to conduct the survey. They
have guaranteed 500 respondents of the survey.
Capital Improvement Plan: John Keprios shared with the group a couple of the
projects currently planned for 2007 if they survive the budget process. He shared
safety netting at Pamela Park and a new multi-purpose field with lights at Pamela
Park.
8. Future Meetings: It was brought up that we should circle back on background
checks and insurance. It was also brought up that we might want to talk about a
single on-line registration through the City or School. The CIP was another topic
that should come back as well as the relationship between the City and School.
9. Adjournment
AGE THRO
`1 eNGOURWING R
q�
1Y0
John Kcr ts�
\ Park &Recreation Director S
\` West 50th Street
Edina, MN 55439 September 18, 2006
Dear John
I would like to thank you for meeting with Mark Willmert and me to discuss our
BOARD OF DIRECTORS group's efforts in starting a new curling club in the City of Edina. The Edina Curling
PRESIDENT Club will be utilizing ice at the new Minnesota Made Hockey facility at 7300 Bush
Ken Olson Lake Road. We will be providing curling three nights a week (Monday-Wednesday)
MY
Chns�tineJe sm throughout the winter. We will also be providing opportunities for businesses and
TREASUFHt organizations to utilize the facility for team building and other events where curling
Mark Danielson
Christie Grabowski can be an enjoyable part of the event.
Howard Fulk The Edina Curling Club is a registered non-profrt organization with the State of Minnesota.
Ten Mune We are a completely volunteer organization, which includes certified instructors
Ouame Olson
Mark Willmert that will work with our new and experienced curlers.
7d
4,*IV
SSQ`?9
e
Curling has been growing across the Country in response to the amazing amount
of coverage during the Olympics and the realization that curling is a very fun sport
that can be played by all ages (we say 8 to 80 years old). The only dedicated
curling club in the Twin Cities area is the St. Paul Curling Club. It has been in
operation since the early 1900's. That club is oversubscribed, and has been turning
people away for a number of years. That sustained growth that the sport has seen
is the impetus that prompted the development of new clubs, Edina being the first
new club operating for a winter season.
Our ultimate goal is to find a permanent facility where curling could be the exclusive
winter use. As we see in St. Paul, a dedicated facility would provide recreational
activity seven days a week from October to April for young and old alike. Like many
of the new clubs built in the US, summer use of a curling club can include rentals for
weddings and conventions (such as experienced by the Madison Curling Club) and
recreation including volleyball (such as experienced by the Detroit Curling Club).
We will keep you informed of our efforts and successes this inaugural season of
play at the Edina Curling Club. If you or anyone else in the Park Board or with the
City would like to hear about our goals and plans, we would be very happy to meet
and present a summary of our sport and our short and long term goals for curling
in Edina. Thank you again for your time and we look forward to having an opportunity
to visit again about our sport and passion of curling.
Sincerely,
Ken Olson, President- Edina Curling Club
1171'O@ec'/7acLirlingciub.org
. edinacur11"gclUb °r9
BROOKVIEW:
18 hole non -patron
18 hole patron
9 hole non -patron
9 hole patron
Par 3:
Non -patron
Patron
Junior
CHASKA TOWN COURSE:
18 hole non -patron
18 hole patron
9 hole non -patron
9 hole patron
Executive Course:
Non-resident
Resident
Junior
GOLF COURSE RATES
2006 2007
$32.00
$33.00 or $34.00
$26.00
$26.00
$17.50
$18.50
$15.00
$15.00
$11.00
$12.00
$ 8.00
$ 8.00
$ 7.75
$ 7.75
$50
M—Th
$30
M—Th
Not available
$26
M
— Th
$20
M
— Th
$12
$10
$7
Not available, but at
most $1 or $2.
Not available
MEADOWBROOK:
18 hole non -patron
$28 M- F $30 Sa-Sun
Not available
18 hole patron
$21 M -F $23 Sa-Sun
9 hole non -patron
$18
9 hole patron
$16
Maybe a small increase in 18 hole
rate, but would not be surprise if it didn't go up.
BAKER NATIONAL:
18 hole non -patron
$36
Hopefully the same
18 hole patron
$30
9 hole non -patron
$20
9 hole patron
$17
Executive:
Non -patron
$14
$14
Patron
$12
$12
Junior
$ 8
$ 8
GLEN LAKE EXECUTIVE:
Adult
Senior
Junior
$14.50 M -F $15.50 Sa/Su same
$11 $11
$10 $10