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HomeMy WebLinkAbout2006-11-14 Park Board PacketCity of Edina EDINA PARK BOARD TUESDAY, NOVEMBER 14, 2006 7:00 P.M. COMMUNITY ROOM EDINA CITY HALL AGENDA *1. Approval of Tuesday, October 10, 2006, Park Board Minutes. 2. Pathways and Sidewalks Presentation — Wayne Houle. ® *3. K-9 Memorial Proposal — Kevin Rofidal, Edina Police Officer. *4. Fee Waiver Policy for Neighborhood Associations. *5. Update to "Priority Use of Edina's Scheduled Outdoor Athletic Facilities Policy." 6. Park Board Member Liaison to Athletic Association Presidents Meetings. 7. Concerns of Residents. 8. Updates: A. Gymnasium Construction. B. Needs Assessment Survey/Workshop With City Council. C. Courtney Fields Construction Project. 9. Other. *10. Adjournment. *These are agenda items that require or request Park Board action. City Hall 4801 WEST 50TH STREET EDINA, MINNESOTA, 55424-1394 Park and Recreation Department www.cityofedina.com 952-826-0367 FAX 952-826-0385 TTY 952-826-0379 Memo To: Edina Park Board From: John Keprios, Director Edina Park and Recreation Department Date: November 8, 2006 Re: TUESDAY, NOVEMBER 14, 2006, PARK BOARD MEETING STAFF REPORT. Enclosed you should find the following items: 1. Tuesday, October 10, 2006, Park Board Minutes. 2. Tuesday, November 14, 2006, Park Board Agenda. 3. Revised Access to Outdoor Athletic Facilities Policy. The following is the monthly Staff Report concerning each item on the agenda with the exception of Approval of the Minutes, Concerns of Residents and Other. "Other" is listed on the agenda for other information items (not requiring formal action); last minute items that may come up between now and the Park Board meeting, plus, cover any other concerns of Park Board members and/or attendees. PARK BOARD MEETING IN THE COMMUNITY ROOM EDINA CITY HALL 4801 WEST 50TH STREET The Tuesday, November 14, 2006, Park Board meeting will be at 7:00 p.m. in the Community Room, upstairs Edina City Hall. If you are unable to attend, please call either Office Coordinator, Janet Canton, at 952-826-0435 or me at 952-826-0430. PATHWAYS AND SIDEWALKS PRESENTATION - WAYNE HOULE As requested by the Park Board, Wayne Houle, City Engineer/Public Works Director, will be giving the Park Board a brief presentation on the City's sidewalk and pathway master plan. Mr. Houle will give an overview the current master plan for sidewalks and pathways and answer any questions. No formal Park Board action is requested on this agenda item. K-9 MEMORIAL PROPOSAL - KEVIN ROFIDAL, EDINA POLICE K-9 OFFICER Edina Police Canine Officer, Kevin Rofidal, has asked to give the Park Board a presentation and recommendation to approve the concept of devoting park land for a Canine Memorial site. Officer Rofidal is proposing that land adjacent to the Police and Fire Safety Training Facility be earmarked for this purpose. Officer Rofidal has a brief power point presentation with examples of other Canine Memorial sites to give Park Board members a better visual idea of the concept. It is my view that if the land in question is not intended for or suitable for any other future use, then I support the recommendation with the understanding that the site be maintained by staff other than Park Maintenance staff. - 1 - Formal Park Board action is requested on this agenda item. FEE WAIVER POLICY FOR NEIGHBORHOOD ASSOCIATIONS At the September meeting, Park Board passed the following motion: Linda Presthus MOVED THAT THEY GIVE A WAIVER TO THE MORNINGSIDE NEIGHBORHOOD ASSOCIATION FOR THE USE OF THE WEBER PARK SHELTER BUILDING FOR THEIR ANNUAL MEETING IN OCTOBER AND IN PARTICULAR DIRECT STAFF TO THINK ABOUT FORMULATING A POLICY THAT MIGHT BE WORKABLE FOR ANY FUTURE KINDS OF ORGANIZATIONS SUCH AS THIS. Ray O'Connell SECONDED THE MOTION. As reflected in the September Park Board minutes, Jennifer Janovy made the following statements: Ms. Janovy indicated that she realizes that Edina has their own way of doing things but pointed out that the City of St. Louis Park has a city funded and city supported neighborhood association program whereby most of their 35 neighborhoods are formally organized. She noted that one way they get support from the city is they are given free use of park facilities. Ms. Janovy explained that they call the city, fill out a form and they are able to use it. However, there are guidelines that these groups have to follow to which they need to be formally organized with by-laws and also have a method of transferring leadership from year to year. Ms. Janovy pointed out that with those two guidelines in themselves there are a lot of groups out there that will not be able to meet the criteria. Ms. Janovy suggested two more criteria be added to that which would be that all events offered are to be free of charge and secondly everyone in the . neighborhood must be invited so that there is no sense of anyone being excluded. The Park and Recreation Director for the City of St. Louis Park informed me that their City does waive the park shelter user fee to formally organized neighborhood groups to use only for their formal neighborhood association board meetings. The City does not allow free use of their park shelter buildings for neighborhood groups to host special events; only for their official board meetings. Ms. Janovy explained that the Morningside Neighborhood Association wants to use the Weber Park shelter building for a "National Night Out" neighborhood event, and to host a City Council candidate forum, and host a food drive for the food shelf. Those events would not qualify for free use under St. Louis Park's current policy. In fact, St. Louis Park's current policy is on a trial basis to be reviewed again in the near future. It is my recommendation that we offer a policy similar to St. Louis Park, which is to offer our park shelter buildings free of charge for formally organized neighborhood associations to host their formal board meetings. I do not support the concept of allowing neighborhood associations (formal or otherwise) to use park shelter buildings free of charge to host special events. Some special events may not incur maintenance costs; however, others might require maintenance expenses for set-up; clean up and refuse removal. In my view, if a neighborhood association cannot afford the $65 for a half-day rental or $100 for a full-day rental, then I suggest they contact the Edina Community Foundation and apply for a grant. A policy that permits neighborhood associations to host all special events in park shelter buildings for no fee could become a costly financial burden on the Park Maintenance Department. Formal Park Board action is requested on this agenda item. -2- UPDATE TO "PRIORITY USE OF EDINA'S SCHEDULED OUTDOOR AHTLETIC FACILITIES POLICY" Included in this mailing is a copy of the proposed updates to the "Priority Use of Edina's Scheduled Outdoor Athletic Facilities Policy" document. The reason for updating the Facilities Policy document is to take the two new documents (Core Values & Relationship Documents) which were created by the Edina Youth Sports Taskforce and make them part of the Facilities Policy document. In doing so, I removed some redundant language and changed the order of how things appear in the Facilities Policy document; however, none of the changes that I made changed any current policy. If the Park Board approves the updated version of the Outdoor Athletic Facilities Policy, I will do the same for the Priority Use of the Edina School District's Gymnasiums and Recommended Guidelines. Formal Park Board action is requested on this agenda item. PARK BOARD MEMBER LIAISON TO ATHLETIC ASSOCIATION PRESIDENTS MEETINGS As discussed at previous Park Board meetings, it has been recommended that one Park Board member serve as liaison at future youth athletic association presidents meetings as opposed to attending monthly athletic association board meetings. Therefore, Chairman Andrew Finsness suggests that all Park Board members who interested and willing to volunteer to attend one or more athletic association presidents meetings (which are held 2 or 3 times per year) to please let me know. I will in turn work out a schedule of attendance. The next presidents meeting will likely take place in late January or early February 2007. Any volunteers? UPDATES Staff will give verbal updates on the following: A. Gymnasium Construction. B. Needs Assessment Survey/Workshop With City Council. C. Courtney Fields Construction Project. -3- EDINA PARK BOARD TUESDAY, OCTOBER 10, 2006 7:00 P.M. EDINA COMMUNITY ROOM MEMBERS PRESENT: Mike Damman, Ray O'Connell, Mike Weiss, Linda Presthus, Gordon Roland, Andy Finsness, Todd Fronek, Jeff Sorem, George Klus, Jeff Johnson MEMBERS ABSENT: Karla Sitek STAFF PRESENT: Ed MacHolda, Janet Canton, Tom Shirley, Ann Kattreh, Larry Thayer, Todd Anderson, John Valliere OTHERS PRESENT: Idelle Sue Longman, Ethan Rogers, Grant Rogers, Bruce Johnson I. APPROVAL OF THE SEPTEMBER 11, 2006 PARK BOARD MINUTES George Klus MOVED TO APPROVE THE SEPTEMBER 11, 2006 PARK BOARD MINUTES. Ray O'Connell SECONDED THE MOTION. MINUTES APPROVED. II. 2007 FEES AND CHARGES Mr. Klus commented that if they charge a $9.00 Gymnasium User Fee per participant the city should still anticipate paying approximately a subsidy of $10,000 to $15,000 to cover all operating expenses. He asked Mr. MacHolda what it would take in terms of increasing fees to make up that $10,000 to $15,000 a year so that the city would not have to subsidize that. Would they be looking at adding another $1.00 to $2.00 to the per participant user fee? Mr. MacHolda replied that he doesn't know the answer to that as well as he's not sure that would be fair to the basketball or volleyball player. He stated that he believes the gymnasiums have received a donation which will help to offset the cost for the next five years. Mr. Klus commented that it is still a loss after the donation. He stated that he doesn't see why they can't raise the user fee of $9.00 to $9.50 or $10.00 to recover the loss and then the city could say they were able to break even with the donation. Mr. Klus commented that he doesn't think the city should make money on this but they should be able to come up with that $10,000 to $15,000 to at least break even. Mr. MacHolda explained that for many years the court sports didn't pay a user fee, they only paid an hourly fee for the facility to which last year the hourly fee was raised from $6.00 an hour to $9.00 an hour. He noted that the city and school district would like to keep the gymnasium fees the same for all of the gyms so people aren't trying to get into one versus the others. Mr. MacHolda pointed out that he thinks they would have to significantly raise the hourly rate in order to cover the $10,000 to $15,000 based on the number of hours that are used. Mr. Klus indicated that he would like to know what that number is because he wouldn't be in favor of just subsidizing $10,000 to $15,000 when they don't even know what the amount is. Mr. MacHolda replied that he can certainly go back and find out how many hours were used by the various groups and bring that information back to the next Park Board meeting. Mr. MacHolda informed the Park Board that a number of years ago when they first started talking about adding gymnasiums they looked at a lot of different scenarios. He noted that from what he recalls it was a pretty hefty number in comparison to now. Mr. Klus replied that he does remember that and agrees, however, if they are that close to breaking even he thinks they should at least look into it. Mr. Fronek asked if the $9.00 user fee is for everyone who participates in the Edina Basketball Association or Edina Volleyball Association. Mr. MacHolda explained that all field sport users pay a $9.00 per participant fee for each season. For example, if someone played both summer soccer and fall soccer they would need to pay two $9.00 fees. He noted that even the Edina Hockey Association has to pay a $9.00 per participant user fee. Mr. MacHolda pointed out that in the past the only sports that have not had to pay a user fee were the court sports; however, they did pay an hourly rate to use the gymnasiums. He stated that now the court sports are going to be paying $9.00 an hour for the gymnasium as well $9.00 per participant user fee in order to help offset the two new gymnasiums. Mr. Finsness clarified that the $9.00 per participant fee is an equitable number across the board whether it's ice, field, turf or court to which Mr. MacHolda replied that is correct. Mr. MacHolda pointed out that the city was fully aware before any work was done on the gymnasiums that there was going to be a shortfall, however, this was the most logical and equitable way of funding the gymnasiums. Mr. Klus commented that they probably didn't think they were going to be this close to breaking even. They probably thought it was going to be more like $40,000 to $50,000. Mr. O'Connell indicated that Mr. Keprios made a point in his staff report stating "staff proposes a modest increase for fees and charges mainly to keep pace with inflation and yet maintain program and rental fees at an affordable but competitive level". He stated that they should see what the competition is doing so they know where they're at. Mr. Weiss commented that if they were to do that he doesn't think it would provide any meaningful data. He stated that Edina doesn't have the same facilities as St. Louis Park and Hopkins, etc. He indicated that he thinks their focus is to cover their costs. Mr. Weiss pointed out that if they were to add up all of the participants in the programs they would be looking at almost doubling the per participant fee in order to make up for the shortfall. Mr. Klus indicated that he's not looking at the participant fee, he is looking at what they are charging the association, and he's looking more at what it would cost to rent the gymnasiums outside of those participant fees. He asked if they are going to get outside people to use the gymnasiums and run it on a per hourly basis would they be able to make up that money there. Mr. MacHolda responded that they want to keep the 2 hourly rate consistent with the school district and all of the other gymnasiums. Again, they don't want competition between the gymnasiums; they want them all to be priced equal. Mr. Damman indicated that the Braemar Room at the golf course went up $100.00 and asked if that is something that is just done. Mr. Valliere replied that when they started to rent out that room 20 years ago it cost $750.00 so they have moved along at a fairly slow pace. He noted that they have also checked out surrounding places for wedding rentals, which is what the room is primarily used for, to which they are in the neighborhood of their competition, some are higher and some are lower. Mr. Klus asked in looking at the greens fees on both the 18 -hole and 9 -hole courses he would like to know what they are looking at for revenue increases down the road. Mr. Valliere explained that he typically picks and chooses different fees to rise so that they are able to come up slowly. For example, their labor budget is approximately one million dollars for all of the facilities and if they take a 3% increase on that it would be a $30,000 increase. Mr. Valliere explained, for example, that last year they raised the 18 -hole patron and non -patron card but they haven't touched the 9 -hole patron & non -patron card in five years. Therefore, if you do 65,000 to 68,000 rounds of a golf a year and half of those are 18 -hole rounds you start to see that you are going to capture $30,000. However, that $30,000 just offsets the labor increase. Therefore, they are left with where do the additional monies come from to pay the other additional costs such as the benefit packages of health care, etc. as well as the increase cost for equipment and things of that nature. He added that it becomes pretty tight. Mr. Valliere pointed out that they would get even more behind if they didn't take the step to raise the 9 -hole fee. In addition when you look at comparative golf courses, Braemar is still pretty much in the middle. Mr. Klus stated that he can't see the whole picture, he knows the golf course hasn't lost any money and that they are maintaining their own and they are able to do capital improvements. Therefore, if the rounds of golf are maintaining or going down then you have to market it to get those numbers back up. Mr. Valliere clarified that they are not as well off as they would appear. He explained that the way the debt structure is set up is they haven't done any major improvements to the golf course since they built the new maintenance building at the Fred Richards course. He added that it was five years late in coming and cost approximately $270,000. Mr. Valliere pointed out that the reality is they have things that they need to do, however, they can't because they don't have the money. He commented that they are not flush with extra money to do capital improvements. Mr. Valliere pointed out again that their prices are just about in the middle of comparable golf courses. They still have $675,000 worth of bonds that they have to pay and when that goes away in 2010 that's when they will be healthy enough to undertake some of those things. Mr. Valliere informed the Park Board that they are very concerned about the driving range. He noted that the equipment that is used in the game of golf today can drive the ball up a lot farther than it did when it was first built in 1965. He indicated that it's possible for people to hit a golf ball a lot further than 250 yards and subsequently they are 3 teaching classes on the far north end which is a high concern of theirs. Therefore, they need to do something with the driving range to make it longer and even though they don't have the funds available at this time it could become an issue that they'll need to address before 2010. Mr. Klus commented to Mr. Valliere that a while back he had mentioned that they were starting to lose some of their senior golfers because of the fees. He asked what has happened with that whole issue in the last couple of years. Mr. Valliere replied that the seniors continue to look for a good bargain; however, he thinks they are holding their own. Mr. O'Connell stated that Mr. Valliere hit the nail on the head in that they are holding their own because there is a lot of competition for seniors as you all know. He added that things are really tight and it's because of the declining market. Golf hit its peak in 2001-2002 and since then the cycle has dropped. Mr. O'Connell indicated that they have to be very careful in how they set rates. He noted that they do need to take into consideration that Mr. Valliere does receive a few complaints every year with the one dollar increases because people who classify themselves as seniors always look at that. He noted that's the consciousness you are talking about with a lot of these seniors when it comes to spending money. Mr. Valliere pointed out that percentage wise it's really not very much. Mr. O'Connell noted that the management at Braemar has done a wonderful job in trying to stay with the competition. Mr. Sorem stated that he thinks that to play at Braemar for $35.00 is a real bargain. Mr. Sorem asked Mr. MacHolda how the attendance was at the aquatic center this past summer to which Mr. MacHolda replied that it was good but it wasn't their best. He noted that they had approximately 120,000 visitors and last years attendance was approximately 140,000. He added that one of the reasons he thinks it may have been down is because of the hot period they had in July, but overall they had a good summer. Mr. Fronek commented that there was a complaint from a resident this past summer about there being too many non-residents at the pool and asked Mr. MacHolda if that affected his decision when looking at the fees and charges. Mr. MacHolda replied that they are right where the market is for non-residents which is typically $10.00 more for the non-resident. He commented that St. Louis Park actually gives their resident rates to people from Hopkins, Minnetonka and Golden Valley. He pointed out that Edina's season ticket base consists of approximately 46% of non-residents. Therefore, if non- residents are driven out of the city, the Aquatic Center could potentially become a subsidized facility whereby now they are able to pay their expenses as well as help fund some of the capital things that are done at the pool. Ms. Presthus asked why the adult softball and adult basketball registration fees are always going up in price. Mr. MacHolda replied that basically is because the fees for the officials go up every year. He noted that with the adult basketball there is also the hourly rate fee that is going from $6.00 to $9.00 an hour. In addition, the per participant fee is going from $8.00 per participant to $9.00 per participant. Mr. MacHolda pointed out that the 4 -Man Adult Hockey league fee has not increased because they are a self -officiated league. 2 • Mr. Klus noted that a season ticket for Braemar Arena in increasing by $5.00 and asked Mr. Thayer his thought behind that. Mr. Thayer replied that typically he tries to go with the City Council's wishes to increase things by 2% to 3%. He pointed out that typically they sell less than 50 season tickets a year; it's not a real big item. Mr. Thayer commented that he just tries to bump it up every couple of years. Mr. Thayer pointed out that the hourly rate has increased $5.00 which will generate approximately $140,000 next year. He noted that they've always been within $5.00 either high or low of their immediate competition. Mr. Klus asked about the new arenas going in at the old Midwest Tennis facility and whether or not he thinks that is going to hurt Braemar arena to which Mr. Thayer replied that he thinks it will probably hurt them during the summer which is their off season. Mr. Klus indicated that in the past there have been a lot of discussions about keeping the "Play Park" at Edinborough Park affordable and it seems to him that they are holding their own and doing okay. Therefore, he would like to know what the rationale is behind raising the rates again this year. Ms. Kattreh replied that the rates haven't been raised since they opened in 2003. She pointed out that they just put approximately $40,000 worth of improvements into the structure. In addition, during the past couple of years they have put an average of approximately $10,000 to $15,000 into the structure. Ms. Kattreh stated that they are also budgeted to put another $50,000 into the structure in the next two years. She explained that it is an expensive structure to maintain both from a • safety aspect and cleaning aspect. She commented that it takes four hours a day to clean, disinfect and inspect the structure, therefore, it's really just an attempt to cover costs. Mr. Klus asked but at the same time hasn't the "Play Park" been making money on this even though they don't necessarily see it. He commented that it's his understanding that the bottom line is that the money made from the "Play Park" doesn't necessarily go back into it, but is actually used at other places within the city. He asked has there been any discussion on why that money can't go back into the Play Park rather than just raising the rates because he would like to see this be as useful as they can for all income levels. Ms. Kattreh responded that she would agree, they want to keep it as affordable as they can and added that they are right in the middle of all of their competition throughout the entire metro area and may even be a little on the low side. Ms. Kattreh pointed out that she feels the fees are very, very reasonable and other than the one complaint they received from a St. Louis Park family in the beginning, she hasn't received any complaints. She noted that actually she's heard quite the opposite in that most people think it's a great value. Mr. Klus commented that it seems that money that is made by the facilities is not necessary put back into the facilities; it's going other places within the city for whatever reasons. He noted that he doesn't understand the city finances but he would hate to see that happen if there's a need for it rather than not seeing the fee go up. Mr. Shirley pointed out that currently they are actually losing money and not making it to which Mr. Klus asked how much are they losing. Mr. Shirley replied this past year they 5 lost $163,000 and also they took a big hit on their interest income. It was supposed to be $200,000 and it ended up being $114,000. Ms. Kattreh commented that they are definitely generating revenues for the Play Park but still with Edinborough and Centennial Lakes as a whole they are losing. Mr. Klus asked if most of those losses are coming from Centennial Lakes to which Mr. Shirley replied that it's actually close to 50150 with the two facilities. Mr. MacHolda noted that it's his understanding that the money that is made at the revenue facilities stays with those facilities. That money does not get transferred. Mr. Klus replied that his understanding is that was not the case and that is why he brings it UP. Mr. Fronek asked where does the capital improvement money come from. Mr. MacHolda explained that the Park Department's capital improvement plan money is different from the revenue facilities. The capital improvement money for the revenue facilities actually comes from the facilities themselves and therefore that is why Mr, Valliere is in a position where he hasn't been able to make the capital improvements he would like to because of the high debt service. Linda Presthus MOVED TO ACCEPT THE FEES AND CHARGES AS PRESENTED. Mike Damman SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. III. 2007-2011 PARKS AND RECREATION DEPARTAMENT & ENTERPRISE • FACILITIES CAPITAL IMPROVEMENT PLANS 0 Mr. Finsness informed the Park Board that they are going to wait until the Needs Assessment Survey is done before they act on the capital improvement plan. He noted that this way they will have a better idea of whether or not they are heading down the right path based on those results. Mr. MacHolda went over the revised capital improvement plan with the Park Board. IV. NON-RESIDENT PATRON CARDS FOR EXECUTIVE COURSES Mr. Valliere pointed out that the Braemar Executive Golf Course and the Fred Richards Golf Course are not as long as a regular nine hole golf course. They are approximately 1,600 to 1,800 yards long. Therefore, when you think in terms of rounds these two courses are capable of doing in excess of 30,000 to 32,000 rounds per year. However, currently they are in the 21,000 to 25,000 range. Mr. Valliere explained that he thinks if they could somehow create a bond with the people of Richfield, who have no golf course, they could create a situation where they could fill a lot of the open times that are available. Therefore, they would like to make the executive golf courses more attractive to the Richfield residents by giving them the option of buying a patron card to the Braemar Executive course and Fred Richards course to which they would get a reduction in their greens fees. 2 Mr. Valliere informed the Park Board that they have not increased the Braemar Executive Course resident patron card since the original price of $25.00. He explained that they don't sell a lot of them. Mr. Valliere pointed out that there is only a $3.00 difference between a patron card and a non -patron card and therefore after approximately 8 rounds that patron card would pay for itself. Mr. Valliere stressed that the idea of this is to try and open up an opportunity for the people in Richfield to bond at a golf course and play there. He added that if they could build up the difference by 5,000 rounds that would be wonderful. Ms. Presthus stated that Mr. Valliere gave the example of Richfield residents and asked if these patron cards would be offered to other communities as well. Mr. Valliere replied it would be open to anyone. However, they think that it will be primarily Richfield residents as well as the people who work in the office buildings that surround the Fred Richards course who will start to have a loyalty to the course. Mr. Finsness asked if this patron card could be available for both courses to which Mr. Valliere replied yes, however, he doesn't see it having much of an impact at the Braemar executive course. Mr. Valliere explained that the Braemar executive course is heavily scheduled with programs and therefore he doesn't see it as a situation where it would displace their current customers. Ms. Presthus asked if Braemar is already a very busy course and if this may cause too many rounds at Braemar and still not help the Fred Richards course. Mr. Valliere replied that he doesn't think that will happen, he thinks that it will encourage play during the week. He noted that times are already set aside for leagues and weekend traffic. He stated that he is really trying to fill the afternoons at the Fred Richards Golf Course. Ms. Presthus asked Mr. Valliere wouldn't you think these people would want to use the same times as everyone else does on the weekends when the courses are already crowded. Mr. Anderson noted that they are going to get the non-residents who are working right by the course who are going to go out and play during the day. Mr. Valliere commented that right now they have an opportunity to try and be competitive and attract people and fill those times. Ms. Presthus asked if they have any marketing techniques planned for this to which Mr. Valliere replied that they have already discussed using the Richfield Sun and those surrounding communities to encourage people to buy a patron card. Ms. Presthus suggested that they also use the Chamber of Commerce because that is for the businesses. Mr. Valliere commented that if you look at the number of patron cards sold there may come a day when they may have to offer a non-resident patron card for the main golf course. He explained that they used to sell in the neighborhood of 2,700 patron cards and now they are selling between 1,700 and 1,800 which is a considerable drop off. Mr. Valliere indicated that they have created some new golf leagues this year that have generated approximately $25,000 in revenues for both the 9 hole course and the 18 hole course to which non-residents are allowed to play in. Mr. Valliere pointed out, however, there is an image out there that Braemar is full which carries over into the Fred Richards 7 course when in reality a person can get onto the Fred Richards course almost any time of day. Mr. O'Connell made an observation that there used to be a wonderful junior program at the old Richfield golf course and noted that if the word got out that the junior rate at the Fred Richards golf course for Richfield residents is $8.00 there is going to be a rapid increase of golfers from Richfield. He stated that there is a large population in the immediate vicinity of the Fred Richards Golf Course that if people are aware of this they definitely get out for 1 %2 hours and play. Mr. O'Connell added that the Fred Richards Golf Course has improved in the last five to six years and he feels that it actually is a better golf course to play on compared to the executive course at Braemar. George Klus MOVED TO APPROVE THE NON-RESIDENT PATRON CARD. Ray O'Connell SECOND THE MOTION. MOTION CARRIED UNANIMOUSLY. V. UPDATES A. Gymnasium Construction — Mr. MacHolda informed the Park Board that the new gymnasiums look gorgeous and will open on Monday, October 16th. Ms. Presthus asked if there is going to be a ribbon cutting ceremony to which Mr. MacHolda replied that something is currently being planned which will take place once everything is complete. B. Athletic Association Presidents Meeting — Mr. MacHolda informed the Park Board that there was an athletic association presidents meeting held on September 27th and noted that it was by far the best president meeting he has been to. There was representation from all of the groups with the exception of the Edina Girls Basketball Association. He indicated that they went over the Core Values in the Relationship Document to which he felt it was extremely well received and embraced by everyone. He noted that it was a very good meeting. C. Courtney Fields Construction Project — Mr. MacHolda informed the Park Board that they are moving right along with the Courtney Fields project. He noted that so far everything looks really good. The new space is very generous, there will be a meeting room for the Edina Baseball Association as well as they will have great storage capacity. He indicated that today the footings were put in for the concession stand. VI. OTHER A. Needs Assessment Survey — Ms. Presthus asked Mr. MacHolda when the Needs Assessment Survey will be complete to which Mr. MacHolda replied that Ron Vine will go over the results with staff and the Park Board on November 21St. Mr. O'Connell commented that he thought originally it was supposed to be complete sometime in October and asked why that was moved back. Mr. MacHolda responded that he doesn't know the answer to that. Mr. Finsness commented that perhaps they H meant that the work was going to be done in October and then the results need to be compiled. He noted that he also thought it was supposed to have been done in October. B. Advertisements — Mr. Johnson commented that some of the baseball parks in other communities, such as Minnetonka, have advertisements in the outfields and asked if Edina has ever looked at selling advertising for the outfields, scoreboards, etc. Mr. MacHolda replied that in 1997 they did start putting advertising on the scoreboards. He noted that in the past the city officials have made it clear that they like the look of fencing without the advertisements. VII. ADJOURNMENT George Klus MOVED TO ADJOURN THE MEETING AT 8:23 PM. Mike Weiss SECONDED THE MOTION. MEETING ADJOURNED. 9 PRIORITY USE OF EDINA' S SCHEDULED OUTDOOR ATHLETIC FACILITIES POLICY (Proposed changes November 2006) PURPOSE AND INTENT The main purpose of this document is to prioritize scheduled access use of parks and facilities in the City of Edina. This document outlines both mandatory and suggested guidelines for youth athletic associations to ensure that program offerings are mindful of the public's health, safety and welfare and are fair and equitable to all residents. This document also includes the "Youth Sports Core Values and Community Strategy" proposed by the Edina Youth Sports Taskforce and Edina Park Board and was approved by the City Council on August 1, 2006. It is the City of Edina's view that the public is best served when there is only one independently incorporated youth athletic association per sport. The City of Edina also understands and supports that in some cases the public and volunteers are best served by having the traveling component of a particular sport administered by its own independent youth athletic association. To that end, the City of Edina will charge differing facility use fees with intent to discourage formation of new youth athletic associations that compete with existing youth athletic associations and creates a duplication of services, which the City of Edina views as not in the public's best interest. Further, the City of Edina will not provide any administrative or professional recreation staff liaison staff assistance to competing youth athletic associations that are determined to be duplication of service and not in the public's best interest. The City of Edina encourages youth athletic associations to provide programs in a manner that is in keeping with the Edina Park Board's philosophy. OUTDOOR ATHLETIC FACILITIES Scheduled outdoor athletic facilities are meant to include the following City -owned scheduled outdoor athletic facilities: • Fields • Basketball courts • Batting cages • Hockey rinks The City reserves the right to determine if an outdoor athletic facility be shall considered "a scheduled facility" or not. In other words, the City may decide that it is in the public's best interest to periodically not schedule specific outdoor athletic fields, basketball courts or hockey rinks. Examples would include the need to rest a field for maintenance or safety purposes, or make specific outdoor athletic facilities available to the public at large due to demand. Outdoor athletic City -owned facilities that are not meant to be included under this Policy are: • Golf courses • Edina Aquatic Center • Tennis courts PRIORITIES Organizations that meet the above stated guidelines that are requesting special permits for single use or to offer ongoing programs on a City -owned scheduled outdoor athletic facility will be granted the opportunity based on the following use schedule, and within the adopted standards for number of uses per team. PRIORITY #1: City Programs (Examples: City offered adult programs, summer playground programs, basketball programs and special events open to the entire community.) PRIORITY #2: Youth teams (18 and under) that are members of one of the following independently incorporated youth athletic associations that are currently recognized by the City of Edina as the official youth sports organization for that particular sport offering: • Edina Baseball Association • Edina Basketball Association • Edina Girls Basketball Association • Edina Girls Athletic Association • Edina Volleyball Association • Edina Hockey Association • Edina Soccer Association • Edina Soccer Club • Edina Football Association • Edina Youth Softball Association • Edina Girls Fastpitch Softball Association • Edina LaCrosse Association All of the above non-profit organizations must follow these guidelines: 1. 90% Edina residents. Edina youth residents are defined as individuals 18 years old and under who live in Edina or who go to school in Edina. 2. Association or Club is a non-profit organization as defined by State statute. 3. The Association or Club must file a financial statement with the City each year that will be made public upon request. This statement must indicate revenue, expenditures and fund balances. 4. Association is open to all Edina residents and may not discriminate based on race, ethnic background, or religion, or ability; however, may make team assignments based on ability. 5. All board meetings are open to the public (with the exception of personnel issues and litigation). 6. The organization must have an open process for parents to discuss concerns or recommend changes to the organization. 7. Teams are playing during the designated "primary season." NE 8. The organization must abide by the City of Edina "Relationship Document' (Appendix • I.) and "The Youth Sports Core Values and Community Strategy" document (Appendix II.) PRIORITY #3: Edina School District Programs (Examples: curriculum programs, interscholastic team practices, games, tournaments, etc.) PRIORITY #4: Non-profit adult teams or organizations that have 60% or more Edina residents during the designated primary season. Edina adult "residents" must either live or work full-time in Edina. PRIORITY #5: Edina non-profit public service groups who use the facilities to raise money for the benefit of the entire community. PRIORITY #6: Businesses and neighborhood groups located in Edina during the designated primary season. PRIORITY #7: Non-profit youth teams or organizations that have 60% or more Edina residents during the designated primary season. PRIORITY #8: Priority #2 teams during a secondary season. PRIORITY #9: Priority #9 teams are youth and adult teams not affiliated with an Edina non-profit organization. These teams are scheduled on a first come, first served basis after higher priority teams have had an opportunity to schedule their season. At least 50% or more of the participants on each team must either live or work full time in Edina. Facility reservations will be limited to their home games only, and their team practices are limited to a maximum of one per week (may only have one game plus one practice per week maximum). FIELD USE FEE Priority #2 teams shall pay a per -player per season field use fee as established by the City Council. Teams and groups in Priority #4, 5, 6, 7, 8, or 9, shall pay the hourly/daily field use fee as established by the City Council. FACILITY USE PERMIT Priority #3 through #9 teams must have an approved Edina Park and Recreation Department Facility Use Permit to have access to scheduled outdoor athletic field facilities. PREEMPTION CLAUSE The City of Edina will make every effort to avoid preemption of scheduled events once an outdoor athletic facility has been reserved and all requirements are met. However, the City reserves the right to preempt a scheduled event on a scheduled outdoor athletic field when in the City's judgment the preemption is in the community's best interests. ADMINISTRATIVE PROCEDURES 1. Fees for use of scheduled outdoor athletic facilities will be subject to change each year at the discretion of the Edina City Council. 2. The City will establish dates each year by which teams must commit requests for field reservation use in order to utilize their priority status. After that date, fields, or facilities will be reserved on a first come, first served basis. 3. If teams or organizations are at the same priority level offering the same sport activity for the same age group and gender, then the team or organization that serves the highest number of Edina residents will receive the higher priority status in terms of field, rink and court reservations. 5. The number of major tournaments or special events allowed by each youth association will be determined by staff on an annual basis. 6. Any organization that fails to provide for and follow the guidelines set forth above, or provides false information on a permit application, is subject to revocation of its permit at the discretion of the Director of the Edina Park and Recreation Department. 7. No organization will be allowed to sublease the City's scheduled outdoor athletic facilities without City approval. EDINA PARK BOARD STATEMENT OF PHILOSOPHY AND RECOMMENDATIONS REGARDING USE OF ETHNIC, RELIGIOUS, OR RACIAL NAMES OR SYMBOLS: The Edina Park Board recognizes and celebrates the diversity of our community. In doing so, . the Edina Park Board encourages all youth athletic associations to respect our community's ethnic, religious and racial diversity by honoring the following guideline: "That no program, event or activity offered by an Edina youth athletic association will use any ethnic, religious or racial names or symbols which may, in the opinion of those groups, create or perpetuate stereotypes which distort or degrade such groups. Programs whose express purpose is to explore and celebrate the positive special contribution of such groups should be considered acceptable and honorable." EDINA PARK BOARD STATEMENT OF PHILOSOPHY AND RECOMMENDATIONS REGARDING DRUGS, ALCOHOL AND TOBACCO It is the belief of the Edina Park Board that the role modeling of parents, guardians, teachers and coaches has a significant influence on youth attitudes toward the use of alcohol, tobacco and drugs. It is the Edina Park Board's philosophy to encourage parents and coaches to do their best to always display positive and healthy role modeling behaviors while interacting with youth. Therefore, the Edina Park Board strongly encourages each Edina youth athletic association to take the following actions: 1. Establish a drug, tobacco and alcohol policy that reflects a zero tolerance approach to elicit drugs, tobacco and alcohol use by its youth participants. 2. Require that parents (and coaches) sign a statement that acknowledges that they have read and understand the association's current drug, tobacco and alcohol policy. 3. Include in the association drug, tobacco and alcohol policy the following statement that: • Coaches and parents are strongly encouraged to not consume alcohol or tobacco while interacting with youth while on traveling team trips (examples include while traveling together on a bus, socializing in a hospitality room, etc.) • For those adults who insist on bringing alcohol and/or tobacco on team trips, it is strongly encouraged to make every attempt to keep the alcohol and/or tobacco out of reach and out of sight of the youth at all times. Action number three (0) is not to be considered as an enforceable policy, but rather, a strongly encouraged positive role model behavior. The Edina Park Board strongly encourages each youth athletic association to take this very seriously and do their part to help develop positive and healthy attitudes in our youth with regards to drugs, tobacco and alcohol. Your youth athletic programs provide important assets in youth's lives, which result in reductions in at -risk behaviors. The Edina Park Board applauds and appreciates your efforts to build these positive assets that develop healthy kids and a healthy community. APPENDIX I. YOUTH ATHLETIC ASSOCIATIONS' RELATIONSHIP WITH THE EDINA PARK BOARD AND THE PARK AND RECREATION STAFF (RELATIONSHIP DOCUMENT) The mission of the Edina Park and Recreation Department is to do our part in further developing, preserving, and maintaining the City of Edina's parks, recreation programs, and resources as a premier and comprehensive park and recreation department in the Twin Cities area. This relationship document between the Edina Park and Recreation Department, Park Board, and with each association establishes a common set of guidelines that are to be adopted by all athletic associations. The intent of these guidelines is to ensure that associations are mindful of the public's desire for positive and healthy athletic experiences for children and families in our community. The "Youth Sports Core Values and Community Strategy," established by the Edina Park Board in cooperation with the Edina Park and Recreation Department, is to be adopted by all associations. This document formally defines the City's core values and philosophy in the delivery of the community's youth sports programs. 1. Edina Park and Recreation Department will provide facilities and fields for boys and girls at each age group within the association. 2. It is the City of Edina's view that the public is best served when there is only one independently incorporated youth athletic association per sport. The City of Edina also understands and supports that in some cases the public and volunteers are best served by having the traveling component of a particular sport administered by its own independent youth athletic association. 3. The Edina Park and Recreation Department in cooperation with the Park Board will help each association plan, and provide safe and well maintained public athletic facilities to meet the youth sports programs, and give professional staff liaison services regarding the operation of their association, and offer appropriate clerical and administrative support services. 4. The Edina Park and Recreation Department shall act as a liaison between the associations and the Edina Park Board to assist associations in providing a well rounded and equitable program for all participants. The Edina Park Board expects that all associations follow these minimal guidelines in the operation of their association: 1. All boys and girls have a fun, positive, safe, age-appropriate, educational experience that is open to all residents of all abilities, and receive equal opportunity to participate at whatever ability level they may play. 2. Boys and girls build good sportsmanship and character; learn to be a team member; learn to accept discipline; incorporate psychological and physical health. 3. Boys and girls, at each level of play, will receive basic fundamental and skill training in the sport in which they participate. 4. Associations manage team schedules and provide equitable playing time for each level of competition within the age group. 5. Associations shall have a common code of conduct for players, coaches and parents. 6. Qualified citizen volunteers should serve in positions as Board of Directors. Board of Directors must have knowledge of the program/sport. Associations are encouraged to have open member elections to elect Board of Directors. 7. Edina Park and Recreation Department personnel shall attend at least semi-annually association board meetings. Department personnel shall be available and provide resource help to associations in training of coaches, operations, and other functions with which the association needs assistance. • 8. The Park and Recreation Department mandates background checks on all individuals 18 & older who serve as a coach, referee, or on the Board of Directors in any association. It is our intent to protect our children, families and the associations. It is strongly recommended that Edina youth athletic associations work jointly to contract with one private organization to conduct the background checks and manage the data. The Park and Recreation Department mandates that each Edina youth athletic association use the following standard for disqualifying coach and Board of Director applicants: • Burglary • Weapons violations • Child abuse/neglect • Contributing to the delinquency of a minor • Domestic violence • Drug sale or possession • Two or more DWIs in the past 10 years • Trespassing • Any felony • Forgery • Theft • Incest • Lewd/lascivious behavior • Property damage • Prostitution • Obstructing legal process • Sex offenses • Any violent crime 9. To ensure that the public has an open, fair and just process to handle grievances that are not resolved at the association board or staff level, the City of Edina will facilitate a grievance process. (See below) This grievance process is not intended to deal with team assignment, coach assignment or tryout process grievances. 10. The Edina Park and Recreation Department shall establish minimum insurance requirements of each and every association that uses Edina's public athletic facilities. This insurance shall provide for the protection of volunteers, associations, and the City of Edina. (Referred to insurance consultant). 11. The Edina Park Board and Park and Recreation Department shall provide and review annually guidelines to be followed by all associations and users of facilities and gymnasiums in our community as to the priority use of the Edina School District's gymnasiums and facilities, and the Edina community practice and game facilities. This is to assure a fair allocation of gymnasiums and facilities use for all participants, at all levels. It is imperative that all associations, coaches, board members, volunteers and parents understand and appreciate the positive experience that is desired for all participants in Edina youth sports. Therefore, it is the expectation of the Edina Park and Recreation Department and Park Board that youth athletic associations do their best to encourage all new parents, volunteers, coaches, board members, etc., who participate in associations to read and understand the relationship agreement and Youth Sports Core Values and Community Strategy. The Relationship Document and Core Values and Community Strategy Document must be provided to all new parents as part of their registration materials. GRIEVANCE PROCESS The City of Edina demands that each youth athletic association must have in place a well- documented and publicized grievance process by which residents are assured of an appropriate venue and process to hear their grievances in a manner that is open, fair, and just. If the youth athletic association board grievance process does not resolve the issue, then the matter will be referred to Park and Recreation Department staff. If staff is unable to resolve the issue, the matter should then be referred to the Ad -Hoc Grievance Committee. The Ad -Hoc Grievance Committee will be made up of three association presidents who are not president of the association in question, plus two Park Board members. Those five individuals will hear the complaint and make recommendations to solve the grievance matter. If the Ad -Hoc Grievance Committee's recommendations do not satisfy the parties involved then the grievance will be referred to the Park Board for a final decision. The Ad -Hoc Grievance Committee will be formed only on an as needed basis to deal with issues on a case by case basis. The following escalation shall be followed: Step #1: Follow the written grievance procedure as established and publicized for each youth athletic association. Step #2: If, in the complainant's view, the issue was not resolved in Step #1, then the complainant should contact Park and Recreation Department staff, who will do the following: • Evaluate the complaint. • Determine and judge whether or not the issue can or should be resolved through diplomacy. If so, staff will facilitate a problem -solving process at the staff level with the appropriate community members and volunteers involved. Step #3: If the issue is unresolved at the staff level, then staff will assemble the Ad -Hoc Grievance Committee to hear the complaint. With staff assistance and input from the parties involved, the Ad -Hoc Grievance Committee will hear the complaint and make recommendations. It will be the Ad -Hoc Grievance Committee's duty to determine whether or not the association has acted in a manner that is contrary to the City's philosophy and core values; and if so, make recommendations to correct the situation. It will not be the Ad -Hoc Grievance Committee's duty Sto micro -manage program decisions of Edina's youth athletic associations. Step #4: If the parties involved are still not satisfied with the Ad -Hoc Grievance Committee's recommendations, the final step is to refer the matter to the Park Board for a final decision. Both parties must abide by the Park Board's decision or they could face sanctions. APPENDIX H. Resolution of Youth Sports Core Values and Community Strategy WHEREAS, the City of Edina believes in the benefits and attraction of youth sports as a means to teach the children of this community values and skills that will be of benefit to them throughout life; and WHEREAS, we believe that Edina's youth athletic associations develop fundamental internal and external assets for children by providing opportunities to develop positive character traits and life values where children can learn a multitude of important lessons and valuable fundamentals, such as ethics, abiding by the rules, winning and losing with grace, coping with success and failure, always trying to do your best, respecting authority figures, learning about team work, developing fundamental motor skills and sports specific knowledge; and WHEREAS, we believe that the most important underlying mission for every youth athletic association, is to develop emotionally, psychologically, mentally, intellectually, socially, and physically healthy children; and WHEREAS, we believe that youth sports programs conducted under the right conditions are enormously beneficial for children; and WHEREAS, we recognize the need to ensure that Edina's youth athletic association programs provide athletic programs that are safe, positive, fun, physically and psychologically age- appropriate, educational, teaches values and ethics, strengthens the community, promotes competition without conflict, open to all residents of all abilities, offer a reasonable number of events, and are administered by qualified volunteers; and WHEREAS, we believe that youth sports association league organizers and administrators must be educated on how to provide a safe, positive, and fun youth sports environment before being granted access to public facilities; and WHEREAS, we believe volunteer coaches and parents must receive orientation and education as to the individual roles and responsibilities in our community's effort to raise the standards of youth sports programs and that volunteer coaches and parents be held accountable for their behaviors; and WHEREAS, we believe it is necessary and desirable to establish guidelines, requirements and standards for youth sports associations utilizing public facilities; and WHEREAS, we recognize the need to ensure that Edina's youth athletic associations form and advertise a formal grievance process by which residents are assured of an appropriate venue and process to hear their grievances in a manner that is open, fair, and just; and WHEREAS, we believe that a Youth Sports Advisory Committee should be formed to advise 10 staff and the Park Board and serve as a sounding board for grievances. NOW, THEREFORE BE IT RESOLVED by the City of Edina in a meeting duly assembled and by the authority thereof, recognize and encourage official implementation of this Community Strategy to improve the culture of youth sports for all participants. PASSED AND APPROVED THIS day of 2006. Signed: Mayor of Edina 11 VA 4911 l o� e .�y MUNICIPAL STATE AID SIDEWALK STUDY CITY OF EDINA Municipal State Aid Sidewalk Study February 14, 2003 (Revised January 27, 2004) PURPOSE: This report analyzes the adopted City of Edina Pedestrian / Bicycle Facilities, the existing Municipal State Aid (MSA) Sidewalk System, the missing MSA sidewalk segments, and proposed construction of the missing sidewalk segments. HISTORY: The City of Edina currently has over 32 miles of MSA and County State Aid Highway (CSAH) sidewalks. Many of the sidewalks and pathways in the City were constructed with adjacent developments and are missing critical sidewalk segments. The Edina City Council requested staff to analyze the missing segments along the MSA and CSAH roadways. The Comprehensive Sidewalk / Pathway Plan was updated in 1999 as part of the City of Edina Comprehensive Plan update, see plan below. This plan includes all existing sidewalks along with proposed MSA/CSAH sidewalks and also proposed local roadway sidewalks. `,...... G 25 .5 sca e 9rYwn City of Edina Transportation Plan Figure 10 AD March 19% Pedestrian/ Bicycle Facilities IV Municipal State Aid Sidewalk Study February 14, 2003 (Revised January 27, 2004) Page 2 PROPOSED MSA SIDEWALKS: The proposed sidewalks provide safe pedestrian travel along roadways that cannot accommodate the mixing of pedestrian and vehicular movements. The proposed sidewalk system will add approximately 12 miles of sidewalks to the existing system. Many of these segments will require extensive boulevard work to construct the sidewalk or pathway; these sidewalks will also transverse many residential boulevards. The map below indicates the existing system and proposed MSA/CSAH sidewalks. N --------ExistingBKVNnwsSideMk .....ProposedSta*Ald81&eslk w+E — Existing Concrete Sklewalk Municipal State Aid Street 8 Exlsting Palk P.k—y Jenuery, 2004 Figure 2: MISSING MUNICIPAL SIDEWALK SEGMENTS rs Municipal State Aid Sidewalk Study February 14, 2003 (Revised January 27, 2004) Page 3 PROPOSED CONSTRUCTION SCHEDULE: A portion of the proposed sidewalk system can be constructed with programmed roadway projects as listed in the adopted 2004-2008 Capital Improvement Program (CIP), see Figure 3 below. The City's adopted Sidewalk Financing Policy requires initiation of sidewalks to be resident petition driven. However, the City Council may want staff to plan construction on some of the MSA/CSAH segments prior to receiving petitions. City of Edina Proposed Municipal State Aid Sidewalks Programmed in Capital Improvement Program Figure 3: PROGRAMMED MSA SIDEWALKS a Municipal State Aid Sidewalk Study February 14, 2003 (Revised January 27, 2004) Page 4 COSTS & FEASIBLITY: Staff has prepared a draft CIP for the non -programmed segments of the MSA/CSAH sidewalk system; see attached CIP. Average costs to construct all of the proposed MSA sidewalks is approximately $928,000 per year for the next six years; with the current level of MSA funding this is not feasible. The current CIP appropriates $110,000 to $ 50,000 a year for MSA sidewalks. 2004-2008 MSA FUNDING: 2004 2005 2006 2007 2008 BEGINNING BALANCE 2,835,540 1,559,540 986,540 980,540 1,057,540 YEAR EXPENDITURE 2,276,000 1,573,000 1,006,000 923,000 1,100,000 ENDING BALANCE 559,540 (13,460) (19,460) 57,540 (42,460) MSA FUNDING WITH PROPOSED SIDEWALKS: 2004 2005 2006 2007* 2008 BEGINNING BALANCE 2,835,540 1,364,540 496,540 1,005,540 (367,460) YEAR EXPENDITURE 2,471,000 1,868,000 1,491,000 2,373,000 2,965,000 ENDING BALANCE 364,540 (503,460) (994,460) (1,367,460) (3,332,460) *This includes the potential Federal funding under the Transportation Enhancement Program. This program is competitive and is administered by the Metropolitan Council. 2004 MUNICIPAL STATE AID SIDEWALK REPORT Report Content: ♦ Analyze sidewalks adjacent to Municipal State Aid Roadways: ❑ Missing Segments ❑ Cost to construct ❑ Budget Feasibility '411"" /;" 4 1""/;' ,,C-� / �'• 5e,,]e react" / otsn 10V Municipal State Aid Sidewalk Report 02-03-04 11 1999 Transportation Plan: Pedestrian/Bic cleFacilitiesi Municipal State Aid Sidewalk Report 02-03-04 Missinq MSA Sidewalk Segments: City of Edina Missing Municipal State Aid Sidewalks Municipal State Aid Sidewalk Report 02-03-04 1 )0,2 Capital Improvement Program: Adopted CIP: 2004-2008 MSA End -of -year balance: 2004 2005 2006 2007 2008 $ 559,540 $ (13,460) $ (19,460) $ 57,540 $ (42,460) Municipal State Aid Sidewalk Report 02-03-04 Capital Improvement Program: 2003-2007 MSA End -of -year balance with proposed sidewalks: 2004 2005 2006 2007 2008 $ 364,540 $ (503,460) $ (994,460) $(1,367,460) $ (3,332,460) an--;-!inal State Aid Sidewalk Report 02-03-04 ➢3 I Programmed Projects: City of Edina Proposed Municipal Stale Aid Sidewalks Programmed In Capital Improvement Program idw r i i l 7 r� ins Municipal State Aid Sidewalk Report'"'�03.+. Action Plan: ♦ Action Plan: ❑ Continue to include sidewalks with MSA Projects ❑ Continue to respond to petitioned projects and City Council Requests ❑ Look for other funding sources ■ Federal Funds — Met Council ■ Three Rivers Park District Municipal State Aid Sidewalk 02-03-04 W ➢5 Sidewalk Financing Policy: STATE -AID COSTS ENTITY PERCENT OF COST STATE -AID 100 SCHOOL ZONE COSTS ENTITY PERCENT OF COST CITY 25 SCHOOL 25 SPECIAL ASSESSMENTS 50 DESTINATION ZONE COSTS ENTITY PERCENT OF COST CITY 25 SPECIAL ASSESSMENTS 75 LOCAL / LOW VOLUME STREET ZONE COSTS ENTITY PERCENT OF COST 8., SPECIAL ASSESSMENTS 100 Municipal State Aid Sidewalk Report 02-03-04 ➢5