HomeMy WebLinkAbout2006-12-12 Park Board Packet11
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I. APPROVAL OF THE MINUTES:
AGENDA
Regular Meeting of the Edina Park Board
Tuesday, December 12, 2006, 7:00 P.M.
Edina City Hall Council Chambers
4801 West 50th Street
Tuesday, November 14, 2006, Park Board Minutes.
II. NEW BUSINESS:
A. Cable Television Filming Orientation — Jennifer Bennerotte.
*B. 2007 Capital Improvement Plan.
*C. Update to "Priority Use of the Edina School District's Gymnasiums."
*D. League of Women Voters Study.
*E. 2007 Park Board Meeting Schedule.
III. OLD BUSINESS:
A. Needs Assessment Survey.
B. Lewis Park Hockey Rink Study.
IV. PUBLIC COMMENT
V. UPDATES FROM STAFF
A. Gymnasium Construction.
B. Courtney Fields Construction Project.
VI. PARK BOARD COMMENT
*These are agenda items that require or request Park Board action.
RVAA [�7
To: Edina Park Board
From: John Keprios, Director
Edina Park and Recreation Department
Date: December 6, 2006
Re: TUESDAY, DECEMBER 12, 2006, PARK BOARD MEETING STAFF REPORT.
Enclosed you should find the following items:
1. Tuesday, November 14, 2006, Park Board Minutes.
2. Tuesday, December 12, 2006, Park Board Agenda.
3. 2007-2011 Capital Improvement Plan.
4. 2007 Park Board Meeting Schedule.
5. Current Access to Gymnasium Facilities Policy (approved 9-13-05).
6. Revised Proposed Access to Gymnasium Facilities Policy.
7. A Study of City of Edina Boards and Commissions — League of Women Voters.
The following is the monthly Staff Report concerning each item on the agenda with the
exception of Approval of the Minutes, Public Comment and Park Board Comment.
PARK BOARD MEETING IN THE
COUNCIL CHAMBERS
EDINA CITY HALL
4801 WEST 50TH STREET
The Tuesday, December 12, 2006, Park Board meeting will be at 7:00 p.m. in the City Council
Chambers Edina City Hall. If you are unable to attend, please call either Office Coordinator,
Janet Canton, at 952-826-0435 or me at 952-826-0430.
II. NEW BUSINESS:
A. Cable Television Filminp- Orientation — Jennifer Bennerotte.
Beginning January 2007, all Park Board meetings will be video taped and aired on cable
television. To help us prepare for this transition, Edina Communications Director, Jennifer
Bennerotte, will give the Park Board an orientation to explain the do's and don'ts, what to expect
and new meeting protocol.
No formal Park Board action is requested on this agenda item.
*B. 2007 Capital Improvement Plan.
The enclosed 2007-2011 Capital Improvement Plan is the same plan presented to Park Board last
month with just a few dollar amount adjustments. The projects are the same; however, projects
-1-
such as the Chowen Park picnic shelter and Braemar Maintenance Building dollar amounts have
been adjusted based on professional architect recommendations..
The City Council reviewed the proposed Capital Improvement Plan last night (Tuesday,
December 5) and I will verbally share their comments at the Park Board meeting.
Based on the results of the Needs Assessment Survey, it is staff's recommendation that we keep
the current 2007 CIP as proposed; however, there should be some dialogue about future priorities
and consideration for new projects that are responsive to the Needs Assessment Survey.
Formal Park Board action is requested on this agenda item.
*C. Update to "Priority Use of the Edina School District's Gymnasiums."
At the November meeting, Park Board passed a motion to accept the revisions to the priority
access to outdoor athletic fields policy. It is staff's recommendation to adopt the same revisions
to the proposed gymnasium access policy document enclosed. Also enclosed is a copy of the
original policy that was adopted 9-13-06.
Formal Park Board action is requested on this agenda item.
*D. League of Women Voters Study.
The enclosed copy of the "Study of City of Edina Boards and Commissions" was conducted by
the Edina League of Women Voters in 2006. They have asked that the Park Board read the
study results and provide them with any feedback you may have about the study.
No formal Park Board action is requested on this agenda item.
*E. 2007 Park Board Meeting Schedule.
Enclosed is a copy of the proposed meeting dates for our 2007 Park Board meetings. As you
will notice, I am suggesting that we take a park tour in June to visit important park areas and
facilities that will need Park Board attention in 2007. I also wish to point out that the proposed
date for the September Park Board meeting is currently Tuesday, September 11, 2007; however,
the meeting may have to be moved to Monday, September 10, 2007, if it is determined there is a
need to conduct a primary election on September 11, which won't be determined until around
July, 2007.
Formal Park Board action is requested on this agenda item.
III. OLD BUSINESS:
A. Needs Assessment Survey.
Staff recommends that the Park Board have an open dialogue about the results of the Needs
Assessment Survey and how it will affect the future Capital Improvement Plan and updated
Comprehensive Plan. Some items that the Park Board may wish to address could include the
strategies to address the community's de Enclosed is a copy of the proposed meeting dates for
-2-
our 2007 Park Board meetings. As you will notice, I am suggesting that we take a park tour in
May to visit important park areas and facilities that will need Park Board attention in 2007.
Formal Park Board action is requested on this agenda item.sire for a recreation center, buckthorn
control, pathways, bike trails and other key components addressed in the survey.
B. Lewis Park Hockey Rink Study.
Staff will give the Park'Board a verbal update on the status of the Lewis Park hockey rink
feasibility study and follow up discussions with the Edina Hockey Association.
IV. PUBLIC COMMENT
This is the opportunity for the public to give no more than 3 minutes of comments (each speaker)
to the Park Board.
V. UPDATES FROM STAFF
Staff will give verbal updates on the following construction projects:
A. Gymnasium Construction.
B. Courtney Fields Construction Project.
VI. PARK BOARD COMMENT
This is the opportunity for Park Board members to provide comments on park and recreation
related matters not on the regular agenda.
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EDINA PARK BOARD
• TUESDAY, NOVEMBER 14, 2006
7:00 P.M.
EDINA COMMUNITY ROOM
MEMBERS PRESENT: Mike Damman, Ray O'Connell, Linda Presthus, Gordon Roland,
Andy Finsness, Todd Fronek, Jeff Sorem, George Klus, Jeff
Johnson, Karla Sitek
MEMBERS ABSENT: Mike Weiss
STAFF PRESENT: John Keprios, Ed MacHolda, Janet Canton
OTHERS PRESENT: Heidi Dorfrneister, Jennifer Janovy
I. APPROVAL OF THE OCTOBER 10, 2006 PARK BOARD MINUTES
George Klus MOVED TO APPROVE THE OCTOBER 10, 2006 PARK BOARD
MINUTES. Jeff Johnson SECONDED THE MOTION. MINUTES APPROVED.
II. PATHWAYS AND SIDEWALKS PRESENTATION — WAYNE HOULE
• Per the Park Board's request, Wayne Houle, City Engineer, gave a presentation on the
sidewalks, pathways, master plan, etc.
Mr. Finsness asked who is in charge of the "Bike Task Force" that the City Council
appointed and who does all of that work. Mr. Houle explained that the Bike Task Force
is a group of residents that the City Council has recognized and in addition is providing
them with a consultant to work with. He noted that so far the task force has done a lot of
work as far as origin destinations and those types of things. He indicated that they are
trying to figure out how people are commuting to work, entertainment, parks, etc. Mr.
Houle indicated that he has viewed some of the drawings and suspects that he will
probably be meeting with the task force within the next couple of months to get an up-to-
date of where they are in their process. He pointed out that he is hoping he can take some
of their findings and fold that into the Transportation Comprehensive Plan Update that
they will be working on in the next year. Mr. Finsness asked if the task force is reporting
directly to the City Council at this time to which Mr. Houle replied that is correct.
III. K-9 MEMORIAL PROPOSAL — KEVIN ROFIDAL, EDINA POLICE OFFICER
Mr. Keprios introduced Kevin Rofidal, Edina's K-9 police officer. He noted that Mr.
Rofidal will be giving a presentation regarding the concept of a K-9 Memorial near the
South Metro Training Facility at Braemar Park.
Mr. Rofidal gave the Park Board a brief history about the Edina Police Department's K-9
program. He pointed out that the program was revitalized in 2002 with the addition of
his dog, Kodiak. He noted that because of their workload they just added another dog
this past spring.
Mr. Rofidal indicated that what he is looking for is approval from the Park Board for the
use of some land near the South Metro Training Facility for a K-9 memorial. He noted
that the number of dogs varies from each of the departments that make up the South
Metro Training Facility which include the Airport, Eden Prairie, Bloomington and Edina.
He commented that most of the dogs are still in service; however, a few have retired and
now live with their handler. Mr. Rofidal explained that the memorial would be for the
dogs after they have passed away and it doesn't meed to be that they were killed or hurt in
the line of duty.
Mr. Rofidal showed the area on the map of where they are looking at placing the
proposed memorial. He indicated that a company called JLM Landscapes has
volunteered to donate their time to design this. In addition, JLM Landscapes have a lot of
connections with suppliers who will hopefully also be able to help out. Mr. Rofidal
showed a presentation of what other K-9 memorials look like throughout Minnesota as
well as the rest of the country.
Mr. Rofidal stated that he has been in contact with Brodin Studios, a Minnesota based
company, which makes statues for a variety of purposes which are sent all around the
world. However, he is not 100% sure he would use this company and added that they
will need to raise funds in order to secure something such as this.
Mr. Keprios informed the Park Board that Mr. Rofidal and he did talk about a few
different sites and came up with this particular area because it is an area that is probably
not going to be desirable for a whole lot of other uses. He noted that there is a little bit of
a grade; however, he thinks it is gradual enough where they could put in some kind of a
winding path. Mr. Keprios pointed that there is only one thing he is not 100% sure on the
land use restrictions in the areas defined as an Oak Savannah Forest which was part of the
mitigation process when they developed the new nine -hole golf course. He commented
that he will have to research the restrictions before they pull the trigger on anything.
Mr. Rofidal explained that one of their goals is they want this to be something that the
public can enjoy and isn't locked behind a gate. He stated that he doesn't expect people
to visit this on a regular basis but if they were waiting for a ballgame or something it
would be a nice area to visit. He commented that he would also like to see it have a little
sitting area.
Ms. Presthus asked Mr. Rofidal how much land they would need for the memorial to
which Mr. Rofidal replied that at this time he is not sure how much they are going to
need because the landscapers are still designing it. He noted that hopefully he will have
some type of blueprint or concept that he will be able to show the Park Board. Mr.
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Rofidal stated that before anyone starts anything with this piece of land he would like
some kind of go ahead from the Park Board.
Ms. Presthus asked if they would be looking for donated materials for landscaping,
monuments, etc., and asked if that would all have to be raised through additional
fundraising, sponsorships, etc., to which Mr. Rofidal replied that is correct. Mr. Rofidal
noted that he's giving the landscaper the opportunity to come up with what they think
they will need and then he will start raising funds. Mr. Rofidal informed the Park Board
that the entire K-9 program has been raised by private funds.
George Klus MOVED TO GIVE MR. KEPRIOS THE AUTHORITY TO WORK WITH
KEVIN ROFIDAL AND AUTHORIZE USE OF THE PROPOSED PARK AREA
CONTINGENT UPON COMPLIANCE WITH THE MITIGATION RULES
AFFECTING THE PROPOSED PARK LAND. Linda Presthus SECONDED THE
MOTION.
MOTION CARRIED UNANIMOUSLY.
Mr. Finsness clarified that it's a motion of intent to let Mr. Keprios go ahead and kind of
scope out the area and then move forward.
Mr. Keprios pointed that Officer Rofidal is not asking for them to build it, maintain it or
operate it, he is just asking for permission to use the land.
IV. FEE WAIVER POLICY FOR NEIGHBOHROOD ASSOCIATIONS
Mr. Keprios informed the Park Board that he did some research and talked to the Park
and Recreation Director from St. Louis Park and other local park directors regarding a fee
waiver policy. He noted that in his findings, St. Louis Park is the only one he talked to
that waives the rental fee for this purpose. Mr. Keprios explained that he does support
what St. Louis Park is doing which is they give the formal neighborhood associations;
ones that have by-laws and are incorporated, free use of the city's park shelter buildings
to conduct their formal neighborhood association board meetings. He noted that this is
still in the pilot project basis for St. Louis Park and so far it has been working. Mr.
Keprios noted that St. Louis Park does not give their facilities to neighborhood
associations to run special events, such as fund-raisers and neighborhood socials at no
charge. For those types of events they pay the normal fee.
Mr. Klus asked if this would only be for neighborhood associations that have park
buildings or is it for any formalized neighborhood association that wants to use a park.
Mr. Keprios replied that he would not object to letting informal neighborhood
associations have their official board meetings as long as they are not parties. Mr.
Keprios commented that he thinks it's really designed to accommodate their board
meetings, much like we host athletic association meetings at no charge. He noted that by
doing this there is very little cost to the city because it's not a maintenance item.
• However, if they were to start to have events and parties then there would be more of a
maintenance refuse cost, etc. He added that it will also set a precedent for other groups
and at what point do you say no.
Ms. Presthus asked whether or not there would be any problem with overusing these
buildings or is there a lot of open time. Mr. Keprios replied that they are not overused.
However, they are rented enough where people need to schedule them ahead of time so
there are no issues with double bookings. He commented that some buildings are used
more than others.
Jennifer Janovy, Edina resident, stated that when they have their meetings there is usually
a social component to it and asked how clear is the line going to be drawn. Mr. Keprios
replied that in his view if it's just the board that meets and you have coffee or cake it's
not a big deal. However, if you are talking about a big food drive event or a political
rally that would be a neighborhood wide event which would run up costs; that would not
be considered a board meeting. Ms. Janovy clarified that their annual meeting, which is a
neighborhood wide, meeting, would be charged the fee to which Mr. Keprios replied that
in his view under this type of a policy that would be correct.
George Klus MOVED THAT THEY OFFER THE PARK SHELTER BUILDINGS
FREE OF CHARGE FOR FORMALLY ORGANIZED EDINA NEIGHBHORHOOD
ASSOCIATIONS TO HOST THEIR FORMAL BOARD MEETINGS. Jeff Sorem
SECONDED THE MOTION.
Mr. Fronek commented that Hurricane Katrina was a perfect example of the Park Board
waiving a fee on that particular event/f indraiser. He noted that he doesn't see an
overload of various groups wasting their time if it's not a reasonable cause to have a fee
waived. Mr. Keprios pointed out that this doesn't preclude groups from coming to the
Park Board in the future to ask for a special one time circumstance waiver of fees.
MOTION CARRIED UNANIMOUSLY.
V. UPDATE TO "PRIORITY USE OF EDINA'S SCHEDULED OUTDOOR
ATHLETIC FACILITIES POLICY."
Mr. Keprios noted that the Park Board members should have in their packet the proposed
changes for the "Priority Use of Edina's Scheduled Outdoor Athletic Facilities Policy".
He noted that the reason for updating the Facilities Policy document is to incorporate the
two new documents (Core Values & Relationship Documents) into the Facilities Policy
document. He noted that in addition he also removed some redundant language and
changed the order of how things appeared in the Facilities Policy Document; however,
none of the changes made changed the current policy. Mr. Keprios stated that if the Park
Board wants to keep it this way then he would do the same thing for the gymnasium
access to facilities policies which will need to be updated since they now own two
gymnasiums.
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Mr. Finsness asked Mr. Keprios how he put the policy together to which Mr. Keprios
replied that he eliminated redundant language and added the two documents as appendix
one and appendix two. Mr. Keprios noted that he also clarified what an "Edina Non -
Profit Athletic Association" is so that language is now in there. Mr. Keprios stated that
he did not write any other new language; but simply changed the order in which it
appears in the policy document. Mr. Keprios explained that he wanted it to have the
appearance that if you don't abide by the newly established policies you are going to
jeopardize your access to facilities. He pointed out that they cannot deny access to
facilities, however, they do have the power to prioritize access and charge fees differently
from one association to another. He stated that the one they recognize will get priority
access and will get a better rate than a new competing organization that just shows up.
Theref6re, that is why he felt it belonged in the document. Mr. Keprios noted that if
everyone agrees with the concept he'll start working on the gymnasium policy.
Mike Damman MOVED TO APPROVE THE UPDATED VERSION OF THE
OUTDOOR ATHLETIC FACILITY POLICY. Todd Fronek SECONDED THE
MOTION.
MOTION CARRIED UNANIMOUSLY.
VI. PARK BOARD MEMBER LIAISON TO ATHLETIC ASSOCIATION
PRESIDENTS MEETINGS
Mr. Finsness indicated that Mr. Keprios is recommending that there be a Park Board
representative to attend the President Association meetings and then report back to the
Park Board on what is happening with the associations.
It was noted that Todd Fronek, Jeff Sorem and Ray O'Connell will be the Park Board
liaisons at the Athletic Associations Presidents meetings.
VII. UPDATES
A. Gymnasium Construction — Mr. MacHolda informed the Park Board that the
gymnasiums are now approximately 95% complete. He noted that they became
operational on October 16`". He indicated that the acoustical tile still needs to be
done as well as they are still missing some of the final coring of the doors. Mr.
MacHolda stated that they recently went on a walk through and the facilities are top
shelf. He added that they have received nothing but compliments from the people
who will be using them. Mr. Keprios indicated that a grand opening will be taking
place when the school has its major grand opening for all of its facilities once
everything is complete. He stated that he would also like to give a big thanks to Jeff
Johnson for serving on the Joint Powers Oversight Committee. It has been a great
success story.
Mr. Johnson asked Mr. MacHolda to update the Park Board on the batting cage. Mr.
• MacHolda replied that there is a batting cage that is mounted on the ceiling of the
ECC City Gym. He noted that it will be primarily used by the varsity baseball
program. He explained that the concern they had was the hardwood floor, there
should be some sort of safety surface on the floor before people are swatting balls,
therefore, a cover has been ordered. Mr. MacHolda stated that Mr. Johnson had
another good idea and that was to use weight training tiles in front of home plate
where most of the balls get swatted down to the floor which would give it additional
safety coverage.
Mr. Keprios pointed out that they anticipate we will be approximately $40,000 under
budget, which is fabulous.
B. Needs Assessment Survey/Workshop With City Council — Mr. Keprios reminded the
Park Board that on Tuesday, November 21St at 5:00 pm Ron Vine will be here to
present the data from the Needs Assessment Survey. Mr. Keprios commented that
Mr. Vine told him that trails, bikeways and walkways are listed as number one; it is
head and shoulders above everything else. In second place is having a recreation
center to which Mr. Keprios found surprising. Mr. Keprios indicated that he believes
they received over 800 responses out of the 3,000 that were mailed which is very
good because we were guaranteed 500. Ms. Presthus asked if the City Council will
also be at this meeting to which Mr. Keprios replied yes. Ms. Presthus asked if the
public will be there to which Mr. Keprios replied that the public is allowed to attend
the meeting, however, there will be no public input because it is a workshop. Mr.
Finsness asked if Mr. Vine will be done with his job after next weeks meeting to
which Mr. Keprios responded that other than giving them hard copies of the results he
will be done. Mr. Keprios added there is going to be some very powerful and
valuable information that will assists -us with planning the Comprehensive Plan and
our Capital Improvement Plan. Ms. Presthus asked if the Council Elect will be there
to which Mr. Keprios replied that Joni Bennett will be invited to attend.
C. Courtney Fields Construction Project — Mr. Keprios informed the Park Board that the
Courtney Fields construction project is coming along very well and added that they
haven't had one unforeseen change order. He noted that the field part is done, it has
been graded, seeded and has a new irrigation system. He stated that the field will be
playable in June of next year. Mr. Keprios commented that the building is now really
starting to take shape.
Mr. Keprios explained that they also ran sanitary sewer and water lines as part of the
project so that they will be able to move the garage to that site. He noted that was
part of the CIP plan which the City Council did approve. Mr. Keprios commented
that it was an add-on when they opened bids to be sure that they were going to make
that commitment to build that building. It's a great complex for baseball.
VIII. OTHER
A. Gordon Roland — It was noted that our Student Member, Mr. Gordon Roland,
received a national merit commendation for academics on his score for the SAT test.
It was noted that his score was in the 98% category. The Park Board congratulated
Mr. Roland.
B. Lewis Park Hockey Rink - Mr. Sorem asked what the status is with having outdoor
artificial ice. Mr. Keprios replied that yesterday he met with Del Erickson, architect
from Erickson Associates as well as with Dan Hoene, Edina Hockey Board member.
Mr. Keprios indicated that the EHA is paying for the feasibility study that is basically
all but complete with the exception of the operating expenses. Mr. Keprios
explained that to have an artificial rink at Lewis Park they would need to go with a
sand based floor because the soils are so poor the risk would be too big to put in a
concrete floor. He noted that it would still be workable if they put it where the
current general skating rink is. Mr. Keprios stated that the cost would be a little over
$800,000. He noted that they would have to sacrifice some parking stalls to make
that happen, however, what that figure doesn't include is a building for the Zamboni
so that is something they are currently looking into. He indicated that when it is all
said and done he thinks it will be close to one million dollars to get the job done.
Mr. Keprios indicated that Mr. Hoene had asked the question that if the EHA could
donate and raise enough funds to make this happen or at least get close to that figure
how much political will would there be to kick in some city dollars to put it over the
edge to finish it. Mr. Keprios stated that he told him that he doesn't know what that
magic figure would be and that would not be for him to decide. He indicated that the
Needs Assessment Survey did ask some questions about an outdoor refrigerated rink
to which it did not receive very much support. He commented that really isn't a
surprise since only 30% of the Edina homes have kids.
C. Todd Park Hockey Rink — Mr. Sorem asked Mr. Keprios if he has heard anything
from the Todd Park neighbors regarding their hockey rink. Mr. Keprios replied that
he received his first call this morning from a resident who lives by Countryside Park
wanting to know why they don't have a hockey rink. He noted that he informed the
resident what is happening and assured him that they will give them a bigger hockey
net to which he was fine with that because his kids are mite hockey players. He also
informed him that there is always the possibility of putting a hockey rink back at
Countryside Park sometime in the future; however, it needs to be further studied. Mr.
Keprios stated that as far as Todd Park is concerned we are entering our second year
of a two-year pilot project and he has not heard anything from Todd Park area
residents yet this fall.
Mr. Klus asked when will they start flooding the rinks to which Mr. Keprios replied
they will start flooding the week after Thanksgiving depending on Mother Nature.
He commented that it is important to know that Todd Park really is not considered a
portable hockey rink but rather a permanent hockey rink that they have to pull out of
the ground and remove and store each year. Mr. Sorem asked how the boards look
after being in storage to which Mr. Keprios replied that there was some collateral
damage with the boards. He indicated that the park maintenance staff has already
expressed their feelings about the hockey rink and they feel they could build a much
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better permanent wood hockey rink for a lot less money. However, the wood rinks
are even more permanent as they cannot be put in and taken out each year.
D. Dog Parks — Mr. O'Connell informed the Park Board that recently he was walking
around Weber Park on three separate occasions to which there were people in the
park with their dogs on leashes. He explained how he asked these people the question
of how they would feel about using the area in the summer as a dog park and let the
dogs run free. He noted that they all replied that would be wonderful.
Mr. Keprios stated that he has heard a couple of things from their off -leash dog park
at Van Valkenburg. He noted that the center area is muddy most of the time and there
are people who will not use the park until there is a fence put around that muddy area.
Therefore, it is now in their operating budget to put a fence around the area.
Mr. Keprios informed the Park Board that to his surprise there have been a lot of
requests for a small dog area because some of the smaller dogs are getting beat up by
the big dogs and it's becoming a problem. He indicated that they did ask some
questions in the Needs Assessment Survey asking people what they think about
having a designated time in several parks that are off leash with no fencing but rather
at a certain time of day people can come and let their dogs run. He noted that it's
going to be interesting to see how that data plays out.
IX. ADJOURNMENT
Ray O'Connell MOVED TO ADJOURN THE MEETING AT 8:10 PM. George Klus
SECONDED THE MOTION. MEETING ADJOURNED.
City of Edina, MN
Capital Improvement Program
2007 thru 2011
PROJECTS BY DEPARTMENT
Department Project# Priority 2007 2008 2009 2010 2011 Total
Park & Recreation �
Pathway Repairs/Additions: Arneson Acres
PK -00-028
0
30,000
30,000
Playground: Alden Park
PK -00-031
0
118,000
118,000
Parking Lot: Weber Park
PK -00-035
0
77,000
77,000
Playground: McGuire Park
PK -00-037
0
120,000
120,000
Playground: Pamela Park
PK -00-039
0
150,000
150,000
Renovate softball field: Todd Park
PK -01-001
0
91,000
91,000
Renovate west baseball field: Countryside Park
PK -01-004
0
138,000
138,000
New Maintenance Garage: Courtney Fields
PK -02-008
0
190,000
190,000
Playground: Chowen Park
PK -02-041
0
120,000
120,000
Playground: York Park
PK -02-042
0
120,000
120,000
Batting/Pitching Cages - Pamela Park
PK -04-001
0
50,000
50,000
Hockey Rink Relocation - Walnut Ridge Park
PK -04-003
0
90,000
90,000
Renovate Picnic Shelter - Chowen Park
PK -05-002
0
50,000
50,000
Upgrade Keyless Entry System
PK -05-004
0
25,000
25,000
Off -Leash Dog Park - France Avenue Site
PK -05-006
0
40,000
40,000
New Park Pathway - Garden Park
PK -05-007
0
45,000
45,000
'athway Renovation - Todd Park
PK -05-009
0
45,000
45,000
Replace Playground Equipment- Countryside Park
PK -05-010
0
110,000
110,000
Picnic Shelter- Braemar Park
PK -07-001
0
50,000
50,000
Window Replacement - Arneson Acres Park
PK -07-002
0
10,000
10,000
Protective Netting - Pamela Park Softball Complex
PK -07-003
0
60,000
60,000
New Athletic Field With Lights - Pamela Park
PK -07-004
0
400,000
400,000
Waterproofing Historic Buildings -Tupa Park
PK -07-005
0
20,000
20,000
Park & Recreation Total
558,000
516,000
240,000 395,000 440,000
2,149,000
GRAND TOTAL
558,000
516,000
240,000 395,000 440,000
2,149,000
Pagc 1
City of Edina, MN
Capital Improvement Program
. 2007 thm 2011
PROJECTS BY DEPARTMENT
Department Project# Priority 2007 2008 2009 2010 2011 Total
Aquatic Center
Flowrider
AOC -03-001
0
1,200,000
1,200,000
Upgrades and Replacements
AQC-07-001
0
30,000
30,000
40,000
40,000
50,000
190,000
Aquatic Center Total
30,000
30,000
40,000
40,000
1,250,000
1,390,000
Arena
Replace Zamboni
A-00-006
0
90,000
90,000
Refurbish West Arena
A-04-001
0
1,000,000
1,000,000
Repairs & Maintenance
A-07-001
0
25,000
25,000
25,000
25,000
25,000
125,000
Dehumidification System
A-07-002
0
150,000
150,000
Arena Total
25,000
25,000
115,000
1,025,000
175,000
1,365,000
(Art Center
Main Office Remodel Art Center
ART -00-005
0
10,000
10,000
arking Lot Expansion
ART -01-001
0
70,000
70,000
leaning Equipment
ART -07-001
0
5,000
5,000
Building Expansion
ART -07-002
0
600,000
600,000
Art Center Total
70,000
10,000
5,000
600,000
685,000
Itdinborough Pk/Centennial Lks
Skate Sharpener
ECL -00-008
0
8,000
8,000
CL Greensmower
ECL -00-013
0
10,000
10,000
EP Replaster Pool
ECL -00-017
0
60,000
60,000
EP Remodel Tot Lot Area
ECL -02-005
0
40,000
40,000
EP Adventure Peak Remodel Improvement
ECL -03-007
0
50,000
50,000
CL Paint Park Fixtures
ECL -03-009
0
25,000
25,000
CL Renovate Artificial Ponds
ECL -03-010
0
15,000
15,000
EP Replace Great Hall Floor
ECL -03-011
0
45,000
45,000
EP Replace Genie Lift
ECL -04-002
0
6,500
6,500
EP Weight Equipment
ECL -04-003
0
10,000
10,000
CL Replace Utility Vehicle
ECL -04-004
0
12,000
12,000
CL Bridge to Clubhouse
ECL -04-005
0
40,000
40,000
CL Fountain
ECL -04-006
0
8,000
8,000
Paint Light Fixtures and Railings
ECL -06-001
0
25,000
25,000
Replace Interior Sound System
ECL -06-002
0
15,000
15,000
Replace PoolPac Unit
ECL -06-003
0
160,000
160,000
Paver Replacement
ECL -06-004
0
40,000
40,000
CL Replace HVAC Units
ECL -06-005
0
22,000
22,000
Theater Curtain and Rigging
ECL -06-006
0
14,000
14,000
:P Replace Carpeting
ECL -06-007
0
12,000
12,000
EP Concession Area Addition
ECL -06-008
0
30,000
30,000
Pale I
Department Project# Priority 2007 2008 2009 2010 2011 Total
Dance Floor
ECL -07-001
0
10,000
10,000
Pool Chair Lift
ECL -07-002
0
7,000
7,000
'aintAmphitheater Structure
ECL -07-003
0
16,000
16,000
CL Signage improvement
ECL -07-004
0
20,000
20,000
Enclose Rear of Theater
ECL -07-005
0
12,000
12,000
EP Adventure Peak Renovation
ECL -07-006
0
60,000
60,000
EP Floor Scrubber
ECL -07-007
0
7,000
7,000
EP Replace Gym Curtain
ECL -07-008
0
8,000
8,000
EP Drain and Tile Hallway
ECL -07-009
0
10,000
10,000
Edinborough Pk/Centennial Lks Total
174,500
135,000 230,000 118,000
140,000
797,500
Golf Course
Redesign Holes 19-27: Braemar
GC -00-010
0
850,000
850,000
Driving Range Renovation
GC -02-001
0
500,000
500,000
12th Tee Renovation
GC -03-001
0
30,000
30,000
Cart Path Renovation
GC -03-002
0
275,000
275,000
Parking Lot Resurfacing
GC -06-001
0
150,000
150,000
Maintenance Equipment: Braemar
GC -07-001
0
130,000
137,000 140,000 145,000
150,000
702,000
Miscellaneous Equipment: Braemar
GC -07-002
0
35,000
37,000 38,000 40,000
40,000
190,000
Well Maintenance
GC -07-003
0
18,000
18,000
Replacement Irrigation System Phase I
GC -07-004
0
600,000
600,000
Replacement of Bridge #27
GC -07-005
0
30,000
30,000
Golf Course Total
:Golf Dome
Jpgrade Electrical Service & Lighting GD -00-001 0
Propane Back-up Inflation System GD -04-001 0
Golf Dome Total
243,000 174,000 178,000 610,000 2,140,000 3,345,000
30,000
15,000
30,000
15,000
15,000 30,000 45,000
GRAND TOTAL 557,500 374,000 598,000 2,393,000 3,705,000 7,627,500
Pa, -c 2
2007 PARK BOARD
MEETING CALENDAR
MEETING
DATE TIME LOCATION
Tues., January 9 7:00 p.m. Council Chambers, City Hall
Tues., Feb. 13 7:00 p.m. Council Chambers, City Hall
Tues., March 13 7:00 p.m. Council Chambers, City Hall
Tues., April 10 7:00 p.m. Council Chambers, City Hall
Tues., May 8 7:00 p.m. Council Chambers, City Hall
Tues., June 12 5:00 p.m.
7:00 p.m.
Tues., July 10 1:00 P.M.
Tues., August 14 7:00 p.m.
Park Tour, Meet at City Hall
Council Chambers, City Hall
Braemar Golf Course (Inspection Tour)
Council Chambers, City Hall
*Tues., Sept. 11 7:00 p.m. Council Chambers, City Hall
Tues., Oct. 9 7:00 p.m. Council Chambers, City Hall
Tues., Nov. 13 7:00 p.m. Council Chambers, City Hall
Tues., Dec. 11 7:00 p.m. Council Chainbers, City Hall
*PLEASE NOTE!!!! There MAY be a primary election in September. If that
happens the Park Board meeting will be held on Monday, September 10, 2007,
due to the primary election falling on our regularly scheduled Park Board meeting
night (Tuesday, September 11). By State law, we cannot hold a public meeting
during the primary election.
PRIORITY USE OF THE EDINA SCHOOL DISTRICT'S
GYMNASIUMS AND RECOMMENDED GUIDELINES
(Adopted by Park Board 9-13-05)
PURPOSE AND INTENT
As a matter of practice, the Edina School District allows the City of Edina to submit
building use permits on behalf of youth athletic associations (those recognized by and
receiving services from the City of Edina) to reserve gymnasiums owned and operated by
the Edina School District (the District). The main purpose of this document is to identify
youth athletic associations that are recognized by and receiving services from the City of
Edina, which in turn dictates which organizations receive priority access to the District's
gymnasiums.
This document also outlines both mandatory and suggested guidelines for youth athletic
associations to ensure that program offerings are mindful of the public's health, safety
and welfare and are fair and equitable to all residents.
It is the City of Edina's view that the public is best served when there is only one
independently incorporated youth athletic association per sport. The City of Edina also
understands and supports that in some cases the public and volunteers are best served by
having the traveling component of a particular sport administered by its own independent
youth athletic association. To that end, the City of Edina will encourage differing facility
use fees with intent to discourage formation of new youth athletic associations that
compete with existing youth athletic associations and create a duplication of services,
which the City of Edina views as not in the public's best interest. Further, the City of
Edina will not provide any administrative or professional recreation staff liaison
assistance to competing youth athletic associations that are determined to be duplication
of service and not in the public's best interest.
The City of Edina encourages youth athletic associations to provide programs in a
manner that is in keeping with the Edina Park Board's philosophy.
REQUIREMENTS OF ORGANIZATIONS THAT RECEIVE CITY
SERVICES AND, AS A RESULT, PRIORITY ACCESS FOR
PROGRAMMED USE OF THE EDINA SCHOOL DISTRICT'S
GYMNASIUMS:
Definition
For purposes of this proposal, "scheduled facilities" is meant to include all Edina School
District owned or operated gymnasiums, including the two gymnasiums on the
Community Center campus whose construction is funded by the City of Edina (referred
to as "the City's gyms").
ORGANIZATIONS WHICH REQUEST (SPECIAL PERMITS TO
OFFER ONGOING PROGRAMS IN THE GYMNASIUMS ARE
REQUIRED TO COMPLY WITH THE FOLLOWING GUIDELINES:
1. Organizations must be Edina based non-profit, public service groups. "Edina" is
defined as located or based in Edina. "Non-profit" means a not-for-profit
organization as defined by State statutes. "Public service group" is defined as a
group organized to provide a public service to the entire community, or all
individuals in the community within the age group being served. The City of
Edina reserves the right to determine whether or not an existing athletic
association meets the non -duplication of services requirement. For example, a
limited age specific traveling only association may be determined to be a
duplication of services that is not in the best interest of the community even if an
existing athletic association may not offer a similar traveling component. Non-
profit status is important because Minnesota State Law 604A.11 grants limited
immunity from liability for those associations registered and qualified as a non-
profit organization under State statutes.
2. Organizations are to deposit a copy of all bylaws, Article of Incorporation under
Minnesota State statutes governing non-profit organizations, and all other
documents, which govern their operation (i.e. policy statements, grievance
procedures, scholarship and grant applications, etc.) at the Edina Park and
Recreation Department so that those documents may be available for public
review.
3. Organizations are to make all information concerning the governance of their
programs available to participants upon request.
4. Meeting of the organizations governing body, except those which deal with
personnel issues or litigation, are to be publicized in advance and open to
participation to all program participants.
5. It is recommended but not mandatory that the election of the organization's
governing body is to be a process, which is open to all program participants.
6. Organizations are to be adequately prepared for dealing with participants that
have special economic, physical or social needs.
7. Organizations are not to discriminate, against program participants or applicants in
any manner.
PRIORITIES:
Organizations that meet the above stated guidelines that are requesting special permits for
their ongoing programs in a School District -owned scheduled gymnasium will be granted
the opportunity based on the following priority use schedule, and within the adopted
standards for number of uses per team.
PRIORITY #1:
City Programs (adult basketball and volleyball).
PRIORITY #2:
Youth teams (18 and under) that are members of one of the following independently
incorporated youth athletic associations that are currently recognized by the City of Edina
as the official youth sports organization for that particular gymnasium facility sport
offering (such as basketball and volleyball) and are requesting access to the District's
gymnasiums:
• Edina Basketball Association
• Edina Girls Athletic Association (basketball and volleyball programs)
• Edina Girls Basketball Association
• Jr. Olympic Volleyball
PRIORITY #3:
Youth teams (18 and under) that are members of one of the following independently
incorporated youth athletic associations that are currently recognized by the City of Edina
as the official youth sports organization for that particular athletic field or hockey rink
(traditionally a non -gym sport) sport offering and are requesting access to the District's
gymnasiums:
• Edina Baseball Association
• Edina Girls Athletic Association (flag football program)
• Edina Hockey Association
• Edina Soccer Association
• Edina Soccer Club
• Edina Football Association
• Edina Youth Softball Association
• Edina Girls Fastpitch Softball Association
• Edina Lacrosse Association
All of the above non-profit organizations (under priority #2 and #3) must follow these
guidelines:
1. 90% Edina residents. Edina youth residents are defined as individuals 18 years
old and under who live in Edina or who go to school in Edina.
2. Association or Club is a non-profit organization as defined by State statute.
3. The Association or Club must file a financial statement with the City each year
that will be made public upon request. This statement must indicate revenue,
expenditures and fund balances.
4. Association is open to all Edina residents and may not discriminate based on race,
ethnic background, religion, or ability; however, may designate team assignments
based on ability.
5. All board meetings are open to the public (with the exception of personnel issues
and litigation).
6. The organization must have an open process for parents to discuss concerns or
recommend changes to the organization.
7. Teams are playing during the designed "primary season."
GYMNASIUM USE FEE
Gymnasium hourly rates are established by the Edina Board of Education for both
District gyms and City gyms.
PREEMPTION CLAUSE
With the exception of the two City gyms, the Edina School District will make every
effort to avoid preemption of scheduled events once a gymnasium has been reserved and
all requirements have been met. However, the Edina School District reserves the right to
preempt a scheduled event in a scheduled gymnasium when in Edina School District's
judgment the preemption is in the Districts best interests.
In accordance with the Facilities Use Agreement between the City and School District,
the District may not preempt a City sponsored program in either of the two City gyms
• that is scheduled during City priority access times.
ADMINISTRATIVE PROCEDURES
1. Fees for use of scheduled District and City gymnasiums will be subject to change
each year at the discretion of the Edina Board of Education.
2. The Edina School District will establish dates each year by which teams must
commit requests for gymnasium reservation use in order to utilize their priority
status. After that date, gymnasiums will be reserved on a first come, first served
basis.
3. Staff on an annual basis will determine the number of major tournaments or
special events allowed by each youth association.
4. Any organization that fails to provide for and follow the guidelines set forth
above, or provides false information on a permit application, is subject to
revocation of its permit at the discretion of the Director of the Edina Park and
Recreation Department.
5. No organization will be allowed to sublease the Edina School District's
gymnasiums.
RECOMMENDED GUIDELINES
For all organized youth athletic associations in Edina, the following guidelines are
strongly encouraged but not mandated by the Edina Park Board and City Council:
1. That all boys and girls receive an equal opportunity to participate in any activity
at whatever ability level they may play.
2. Have fun.
3. Build good sportsmanship and character.
4. Learn basic fundamentals of the sport they participate in.
5. Be a good team member.
6. Learn to accept discipline.
7. Have a reasonable amount of practices and games.
8. The Edina Park and Recreation Department staff should encourage the use of
volunteers on the Board of Directors, as well as, in the coaching, because we
believe in the philosophy of citizen involvement.
9. Selection of members to serve on the Board of Directors and as coaches should be
based on the prospective member having the understanding of the basic program
for all ability levels and all ages.
EDINA PARK BOARD STATEMENT OF PHILOSOPHY AND
RECOMMENDATIONS REGARDING USE OF ETHNIC,
RELIGIOUS, OR RACIAL NAMES OR SYMBOLS:
The Edina Park Board recognizes and celebrates the diversity of our community. In
doing so, the Edina Park Board encourages all youth athletic associations to respect our
community's ethnic, religious and racial diversity by honoring the following guideline:
"That no program, event or activity offered by an Edina youth athletic association
will use any ethnic, religious or racial names or symbols which may, in the
opinion of those groups, create or perpetuate stereotypes which distort or
degrade such groups. Programs whose express purpose is to explore and
celebrate the positive special contribution of such groups should be considered
acceptable and honorable."
EDINA PARK BOARD STATEMENT OF PHILOSOPHY AND
RECOMMENDATIONS REGARDING DRUGS, ALCOHOL AND
TOBACCO
It is the belief of the Edina Park Board that the role modeling of parents, guardians,
teachers and coaches has a significant influence on youth attitudes toward the use of
alcohol, tobacco and drugs. It is the Edina Park Board's philosophy to encourage parents
and coaches to do their best to always display positive and healthy role modeling
behaviors while interacting with youth.
Therefore, the Edina Park Board encourages each Edina youth athletic association to take
the following actions:
1. Establish a drug, tobacco and alcohol policy that reflects a zero tolerance
approach to elicit drugs, tobacco and alcohol use by its youth participants.
2. Require that parents (and coaches) sign a statement that acknowledges that they
have read and understand the association's current drug, tobacco and alcohol
policy.
3. Include in the association drug, tobacco and alcohol policy the following
statement that:
Coaches and parents are strongly encouraged to not consume drugs,
alcohol or tobacco while interacting with youth while on traveling team
trips (examples include while traveling together on a bus, socializing in
hospitality room, etc.)
For those adults who insist on bringing drugs, alcohol and/or tobacco on
team trips, it is strongly encouraged to make every attempt to keep the
alcohol and/or tobacco out of reach and out of sight of the youth at all
times.
Action number three (0) is not to be considered as an enforceable policy, but rather, a
strongly encouraged positive role model behavior. The Edina Park Board strongly
encourages each youth athletic association to take this very seriously and do their part to
help develop positive and healthy attitudes in our youth with regards to drugs, tobacco
and alcohol.
Your youth athletic programs provide important assets in youth's lives, which result in
• reductions in at -risk behaviors. The Edina Park Board applauds and appreciates your
efforts to build these positive assets that develop healthy kids and a healthy community.
PRIORITY USE OF THE EDINA SCHOOL DISTRICT'S
GYMNASIUMS POLICY
(PROPOSED DRAFT TO PARK BOARD 12-12-06)
PURPOSE AND INTENT
As a matter of practice, the Edina School District allows the City of Edina to submit
building use permits on behalf of youth athletic associations (those recognized by and
receiving services from the City of Edina) to reserve gymnasiums owned and operated by
the Edina School District (the District). The City's priority access to the two newly built
gymnasiums on the Edina Community Center campus is already pre -determined in the
formal "Facilities Use Agreement," which is a legal agreement between the District and
the City. The main purpose of this document is to identify youth athletic associations that
are recognized by and receiving services from the City of Edina, which in turn dictates
which organizations receive priority access to the District's gymnasiums.
This document also outlines both mandatory and suggested guidelines for youth athletic
associations to ensure that program offerings are mindful of the public's health, safety
and welfare and are fair and equitable to all residents. This document also includes the
"Youth Sports Core Values and Community Strategy" proposed by the Edina Youth
Sports Taskforce and Edina Park Board and was approved by the City Council on August
1, 2006.
It is the City of Edina's view that the public is best served when there is only one
independently incorporated youth athletic association per sport. The City of Edina also
understands and supports that in some cases the public and volunteers are best served by
having the traveling component of a particular sport administered by its own independent
youth athletic association. To that end, the City of Edina will encourage differing facility
use fees with intent to discourage formation of new youth athletic associations that
compete with existing youth athletic associations and create a duplication of services,
which the City of Edina views as not in the public'si best interest. Further, the City of
Edina will not provide any administrative or professional recreation staff liaison
assistance to competing youth athletic associations that are determined to be duplication
of service and not in the public's best interest.
The City of Edina encourages youth athletic associations to provide programs in a
manner that is in keeping with the Edina Park Board's philosophy.
DEFINITION
For purposes of this document, "scheduled facilities" is meant to include all Edina School
District owned or operated gymnasiums, including the two gymnasiums on the
Community Center campus whose construction is funded by the City of Edina (referred
to as "the City's gyms").
PRIORITIES
Organizations that meet the mandatory guidelines as outlined in the "Relationship
Document (appendix #I)" and abide by the "Resolution of Youth Sports Core Values and
Community Strategy" (appendix #II.) that are requesting special permits for their ongoing
programs in a School District -owned scheduled gymnasium will be granted the
opportunity based on the following priority use schedule, and within the adopted
standards for number of uses per team.
PRIORITY #1:
City Programs (adult basketball and volleyball).
PRIORITY #2:
Youth teams (18 and under) that are members of one of the following independently
incorporated youth athletic associations that are currently recognized by the City of Edina
as the official youth sports organization for that particular gymnasium facility sport
offering (such as basketball and volleyball) and are requesting access to the District's
gymnasiums:
• Edina Basketball Association
• Edina Girls Athletic Association (basketball and volleyball programs)
• Edina Girls Basketball Association
• Jr. Olympic Volleyball
PRIORITY #3:
Youth teams (18 and under) that are members of one of the following independently
incorporated youth athletic associations that are currently recognized by the City of Edina
as the official youth sports organization for that particular athletic field or hockey rink
(traditionally a non -gym sport) sport offering and are requesting access to the District's
gymnasiums:
• Edina Baseball Association
• Edina Girls Athletic Association (flag football program)
• Edina Hockey Association
• Edina Soccer Association
• Edina Soccer Club
• Edina Football Association
• Edina Youth Softball Association
• Edina Girls Fastpitch Softball Association
• Edina Lacrosse Association
All of the above non-profit organizations (under priority #2 and #3) must follow these
guidelines:
1. 90% Edina residents. Edina youth residents are defined as individuals 18 years
old and under who live in Edina or who go to school in Edina.
2. Association or Club is a non-profit organization as defined by State statute.
3. The Association or Club must file a financial statement with the City each year
that will be made public upon request. This ,statement must indicate revenue,
expenditures and fund balances.
4. Association is open to all Edina residents and may not discriminate based on race,
ethnic background, religion, or ability; however, may designate team assignments
based on ability.
5. All board meetings are open to the public (with the exception of personnel issues
and litigation).
6. The organization must have an open process for parents to discuss concerns or
recommend changes to the organization.
7. Teams are playing during the designed "primary season."
GYMNASIUM USE FEE
Gymnasium hourly rates are established by the Edina Board of Education for both
District gyms and City gyms.
PREEMPTION CLAUSE
With the exception of the two City gyms, the Edina School District will make every
effort to avoid preemption of scheduled events once a gymnasium has been reserved and
all requirements have been met. However, the Edina School District reserves the right to
preempt a scheduled event in a scheduled gymnasium when in Edina School District's
judgment the preemption is in the Districts best interests.
In accordance with the Facilities Use Agreement between the City and School District,
the District may not preempt a City sponsored program in either of the two City gyms
that is scheduled during City priority access times.
ADMINISTRATIVE PROCEDURES
1. Fees for use of scheduled District and City gymnasiums will be subject to change
each year at the discretion of the Edina Board of Education.
2. The Edina School District will establish dates each year by which teams must
commit requests for gymnasium reservation use in order to utilize their priority
status. After that date, gymnasiums will be reserved on a first come, first served
basis.
3. Staff on an annual basis will determine the number of major tournaments or
special events allowed by each youth association.
4. Any organization that fails to provide for and follow the guidelines set forth
above, or provides false information on a permit application, is subject to
revocation of its permit at the discretion of the Director of the Edina Park and
Recreation Department.
5. No organization will be allowed to sublease the Edina School District's
gymnasiums.
EDINA PARK BOARD STATEMENT OF PHILOSOPHY AND
RECOMMENDATIONS REGARDING USE OF ETHNIC,
RELIGIOUS, OR RACIAL NAMES OR SYMBOLS:
The Edina Park Board recognizes and celebrates the diversity of our community. In
doing so, the Edina Park Board encourages all youth athletic associations to respect our
community's ethnic, religious and racial diversity by honoring the following guideline:
"That no program, event or activity offered by an Edina youth athletic association
will use any ethnic, religious or racial names or symbols which may, in the
opinion of those groups, create or perpetuate stereotypes which distort or
degrade such groups. Programs whose express purpose is to explore and
celebrate the positive special contribution of such groups should be considered
acceptable and honorable."
EDINA PARK BOARD STATEMENT OF PHILOSOPHY AND
RECOMMENDATIONS REGARDING DRUGS, ALCOHOL AND
TOBACCO:
It is the belief of the Edina Park Board that the role modeling of parents, guardians,
teachers and coaches has a significant influence on youth attitudes toward the use of
alcohol, tobacco and drugs. It is the Edina Park Board's philosophy to encourage parents
and coaches to do their best to always display positive and healthy role modeling
behaviors while interacting with youth.
Therefore, the Edina Park Board encourages each Edina youth athletic association to take
the following actions:
1. Establish a drug, tobacco and alcohol policy that reflects a zero tolerance
approach to elicit drugs, tobacco and alcohol use by its youth participants.
2. Require that parents (and coaches) sign a statement that acknowledges that they
have read and understand the association's current drug, tobacco and alcohol
policy.
3. Include in the association drug, tobacco and alcohol policy the following
statement that:
Coaches and parents are strongly encouraged to not consume drugs,
alcohol or tobacco while interacting with youth while on traveling team
trips (examples include while traveling together on a bus, socializing in
hospitality room, etc.)
For those adults who insist on bringing drugs, alcohol and/or tobacco on
team trips, it is strongly encouraged to make every attempt to keep the
alcohol and/or tobacco out of reach and out of sight of the youth at all
times.
Action number three (0) is not to be considered as an enforceable policy, but rather, a
strongly encouraged positive role model behavior. The Edina Park Board strongly
encourages each youth athletic association to take this very seriously and do their part to
help develop positive and healthy attitudes in our youth with regards to drugs, tobacco
and alcohol.
Your youth athletic programs provide important assets in youth's lives, which result in
reductions in at -risk behaviors. The Edina Park Board applauds and appreciates your
efforts to build these positive assets that develop healthy kids and a healthy community.
APPENDIX I.
YOUTH ATHLETIC ASSOCIATIONS' RELATIONSHIP WITH THE
EDINA PARK BOARD AND THE PARK AND RECREATION STAFF
(RELATIONSHIP DOCUMENT)
The mission of the Edina Park and Recreation Department is to do our part in further
developing, preserving, and maintaining the City of Edina's parks, recreation programs,
and resources as a premier and comprehensive park and recreation department in the
Twin Cities area.
This relationship document between the Edina Park and Recreation Department, Park
Board, and with each association establishes a common set of guidelines that are to be
adopted by all athletic associations. The intent of these guidelines is to ensure that
associations are mindful of the public's desire for positive and healthy athletic
experiences for children and families in our community.
The "Youth Sports Core Values and Community Strategy," established by the Edina Park
Board in cooperation with the Edina Park and Recreation Department, is to be adopted by
all associations. This document formally defines the City's core values and philosophy in
the delivery of the community's youth sports programs.
1. Edina Park and Recreation Department will provide facilities and fields for boys
and girls at each age group within the association.
2. It is the City of Edina's view that the public is best served when there is only one
independently incorporated youth athletic association per sport. The City of
Edina also understands and supports that in some cases the public and volunteers
are best served by having the traveling component of a particular sport
administered by its own independent youth athletic association.
3. The Edina Park and Recreation Department in cooperation with the Park Board
will help each association plan, and provide safe and well maintained public
athletic facilities to meet the youth sports programs, and give professional staff
liaison services regarding the operation of their association, and offer appropriate
clerical and administrative support services.
4. The Edina Park and Recreation Department shall act as a liaison between the
associations and the Edina Park Board to assist associations in providing a well
rounded and equitable program for all participants.
The Edina Park Board expects that all associations follow these minimal guidelines in the
operation of their association:
1. All boys and girls have a fun, positive, safe, age-appropriate, educational
experience that is open to all residents of all abilities, and receive equal
• opportunity to participate at whatever ability level they may play.
2. Boys and girls build good sportsmanship and character; learn to be a team
member; learn to accept discipline; incorporate psychological and physical health.
3. Boys and girls, at each level of play, will receive basic fundamental and skill
training in the sport in which they participate.
4. Associations manage team schedules and provide equitable playing time for each
level of competition within the age group.
5. Associations shall have a common code of conduct for players, coaches and
parents.
6. Qualified citizen volunteers should serve in positions as Board of Directors.
Board of Directors must have knowledge of the program/sport. Associations are
encouraged to have open member elections to elect Board of Directors.
7. Edina Park and Recreation Department personnel shall attend at least semi-
annually association board meetings. Department personnel shall be available and
provide resource help to associations in training of coaches, operations, and other
functions with which the association needs assistance.
8. The Park and Recreation Department mandates background checks on all
individuals 18 & older who serve as a coach., referee, or on the Board of Directors
in any association. It is our intent to protect our children, families and the
associations. It is strongly recommended that Edina youth athletic associations
work jointly to contract with one private organization to conduct the background
checks and manage the data. The Park and Recreation Department mandates that
each Edina youth athletic association use the following standard for disqualifying
coach and Board of Director applicants:
• Burglary
• Weapons violations
• Child abuse/neglect
• Contributing to the delinquency of a minor
• Domestic violence
• Drug sale or possession
• Two or more DWIs in the past 10 years
• Trespassing
• Any felony
• Forgery
• Theft
• Incest
• Lewd/lascivious behavior
• Property damage
• Prostitution
• • Obstructing legal process
• Sex offenses
• Any violent crime
9. To ensure that the public has an open, fair and just process to handle grievances
that are not resolved at the association board or staff level, the City of Edina will
facilitate a grievance process. (See below) This grievance process is not intended
to deal with team assignment, coach assignment or tryout process grievances.
10. The Edina Park and Recreation Department shall establish minimum insurance
requirements of each and every association that uses Edina's public athletic
facilities. This insurance shall provide for the protection of volunteers,
associations, and the City of Edina. (Referred to insurance consultant).
11. The Edina Park Board and Park and Recreation Department shall provide and
review annually guidelines to be followed by all associations and users of
facilities and gymnasiums in our community as to the priority use of the Edina
School District's gymnasiums and facilities, and the Edina community practice
and game facilities. This is to assure a fair allocation of gymnasiums and facilities
use for all participants, at all levels.
It is imperative that all associations, coaches, board members, volunteers and parents
understand and appreciate the positive experience that is desired for all participants in
Edina youth sports. Therefore, it is the expectation of the Edina Park and Recreation
Department and Park Board that youth athletic associations do their best to encourage all
new parents, volunteers, coaches, board members, etc., who participate in associations to
read and understand the relationship agreement and Youth Sports Core Values and
Community Strategy. The Relationship Document and Core Values and Community
Strategy Document must be provided to all new parents as part of their registration
materials.
GRIEVANCE PROCESS
The City of Edina demands that each youth athletic association must have in place a well-
documented and publicized grievance process by which residents are assured of an
appropriate venue and process to hear their grievances in a manner that is open, fair, and
just. If the youth athletic association board grievance process does not resolve the issue,
then the matter will be referred to Park and Recreation Department staff. If staff is
unable to resolve the issue, the matter should then be referred to the Ad -Hoc Grievance
Committee.
The Ad -Hoc Grievance Committee will be made up of three association
presidents who are not president of the association in question, plus two Park Board
members. Those five individuals will hear the complaint and make recommendations to
solve the grievance matter. If the Ad -Hoc Grievance Committee's recommendations do
not satisfy the parties involved then the grievance will be referred to the Park Board for a
final decision.
The Ad -Hoc Grievance Committee will be formed only on an as needed basis to deal
with issues on a case by case basis.
The following escalation shall be followed:
Step #l:
Follow the written grievance procedure as established and publicized for each youth
athletic association.
Step #2:
If, in the complainant's view, the issue was not resolved in Step #1, then the complainant
should contact Park and Recreation Department staff, who will do the following:
• Evaluate the complaint.
• Determine and judge whether or not the issue can or should be resolved through
diplomacy. If so, staff will facilitate a problem -solving process at the staff level
with the appropriate community members and volunteers involved.
Step #3:
If the issue is unresolved at the staff level, then staff will assemble the Ad -Hoc Grievance
Committee to hear the complaint. With staff assistance and input from the parties
involved, the Ad -Hoc Grievance Committee will hear the complaint and make
recommendations. It will be the Ad -Hoc Grievance Committee's duty to determine
whether or not the association has acted in a manner that is contrary to the City's
philosophy and core values; and if so, make recommendations to correct the situation. It
will not be the Ad -Hoc Grievance Committee's duty to micro -manage program decisions
of Edina's youth athletic associations.
Step #4:
If the parties involved are still not satisfied with the Ad -Hoc Grievance Committee's
recommendations, the final step is to refer the matter to the Park Board for a final
decision. Both parties must abide by the Park Board's decision or they could face
sanctions.
APPENDIX II.
Resolution of Youth Sports Core Values and
Community Strategy
WHEREAS, the City of Edina believes in the benefits and attraction of youth sports as a
means to teach the children of this community values and skills that will be of benefit to
them throughout life; and
WHEREAS, we believe that Edina's youth athletic associations develop fundamental
internal and external assets for children by providing opportunities to develop positive
character traits and life values where children can learn a multitude of important lessons
and valuable fundamentals, such as ethics, abiding by the rules, winning and losing with
grace, coping with success and failure, always trying to do your best, respecting authority
figures, learning about team work, developing fundamental motor skills and sports
specific knowledge; and
WHEREAS, we believe that the most important underlying mission for every youth
athletic association is to develop emotionally, psychologically, mentally, intellectually,
socially, and physically healthy children; and
WHEREAS, we believe that youth sports programs conducted under the right conditions
are enormously beneficial for children; and
WHEREAS, we recognize the need to ensure that Edina's youth athletic association
programs provide athletic programs that are safe, positive, fun, physically and
psychologically age-appropriate, educational, teaches values and ethics, strengthens the
community, promotes competition without conflict, open to all residents of all abilities,
offer a reasonable number of events, and are administered by qualified volunteers; and
WHEREAS, we believe that youth sports association league organizers and
administrators must be educated on how to provide ra safe, positive, and fun youth sports
environment before being granted access to public facilities; and
WHEREAS, we believe volunteer coaches and parents must receive orientation and
education as to the individual roles and responsibilities in our community's effort to raise
the standards of youth sports programs and that volunteer coaches and parents be held
accountable for their behaviors; and
WHEREAS, we believe it is necessary and desirable to establish guidelines,
requirements and standards for youth sports associations utilizing public facilities; and
WHEREAS, we recognize the need to ensure that Edina's youth athletic associations
form and advertise a formal grievance process by which residents are assured of an
appropriate venue and process to hear their grievances in a manner that is open, fair, and
just; and
WHEREAS, we believe that a Youth Sports Advisory Committee should be formed to
advise staff and the Park Board and serve as a sounding board for grievances.
NOW, THEREFORE BE IT RESOLVED by the City of Edina in a meeting duly
assembled and by the authority thereof, recognize and encourage official implementation
of this Community Strategy to improve the culture of youth sports for all participants.
PASSED AND APPROVED THIS day of 2006.
Signed:
Mayor of Edina
A Study:
City of Edina
Boards and Commissions
April 2006
"We are proudest, though, of our community spirit — the willingness of residents to participate
in government and volunteer to make the community special. Although Edina is a flourishing
city in a physical sense, our hope is to remain a "village" in a social sense, where
neighborliness and civic pride are hallmarks."
City of Edina Website, 2006 1
Contents:
About This Study
p. 2
Related League Positions
p. 2
Introduction
p. 2
Application and Appointment Process
p. 3
Staff Services
p. 4
Board Process
p. 4
Board Organization
p. 4
Work of the Boards and Commissions
p. 5
City Council Member Survey
p. 7
Board Member Survey
p. 8
Diversity
p. 8
Term Limits
P. 9
Public Access and Data Privacy
P. 9
Conclusions
p.10
Acknowledgements
p.10
Notes and Bibliography
p.11
Appendix A: Related League Positions
Appendix B: Press Release on Board and
Commission Openings
Appendix C: Board and Commission Survey
Summary
Appendix D: Liaison Survey
Appendix E: Term Limits of Neighboring Cities
Appendix F: Minnesota Chapter 13, Data Privacy
Act
Appendix G: Neighboring Cities Data Privacy and
Website information
Appendix H: City of Edina Application for Boards
and Commissions
Appendix I: Board Organization Chart
About this Study
The League of Women Voters of Edina (LWVE)
adopted a one-year study on City of Edina Boards
and Commissions in May 2005. Term limits for
appointed members of boards and commissions
were to be included in the scope of the study. The
study committee looked at all boards and
commissions in Edina that had members appointed
by the City, the application and appointment
process, board organization, and citizen access as
well as term limits for members.
Volunteer boards and commissions provide
opportunities for citizens to be active participants in
the community. The many volunteers who serve on
these boards give their time and expertise to advise
and make recommendations to the City Council.
According to the City Council brochure, Welcome to
a Meeting of the City Council, the present boards
and commissions in Edina are:
Art Center Board
Community Health Committee
Construction Board of Appeals
Heritage Preservation Board
Human Rights and Relations Commission
Park Board
Planning Commission
Recycling and Solid Waste Commission
Transportation Commission
Zoning Board of Appeals and Adjustments
While the East Edina Housing Foundation (EEHF)
is not a city board, its members are appointed by
the mayor and council and so it is included in this
study.
Sources used for this study include interviews with
city staff and staff liaisons to the volunteer boards
and commissions; surveys of board and
commission members, liaisons, and the City
Council; observation of board and commission
meetings and examination of the city's website
along with websites of other cities. The term
"boards" is used interchangeably for both boards
and commissions in the body of the study
document.
This study was prepared for member consensus in
April 2006. LWVE Study Committee members are:
Amy Alvero, Kathy Iverson, Suzanne Kerwin, Idelle
Longman, Andy Otness, and Diane Plunket
Latham.
Related League Positions
One principle of the League of Women Voters is the
belief that democratic government depends upon
the informed and active participation of its citizens
at all levels of government. The national League of
Women Voters position on open meetings and open
records states that "Governmental bodies (should)
protect the citizens' right to know by giving
adequate notice of proposed actions, holding open
meetings and making public records accessible."
(Principles, 1974) Related League history is in
Appendix A.
2
Introduction
Citizen advisory boards and commissions serve an
important purpose for the City of Edina. These
groups work with the City Council by providing
advice and assistance in setting policies, granting
funding, granting variances, approving contracts,
understanding issues, and many other one time and
ongoing matters. Members are appointed to city
boards and serve without compensation.
Boards and commissions are established to meet
statutory requirements or community needs. The
Planning Commission, Zoning Board and
Construction Board of Appeals are mandated by
Minnesota Statute 2. The Transportation
Commission, established in July 2003, was
recommended by the report of the Neighborhood
Traffic Task Force.
Boards and commissions reflect issues relevant to
the community and their purpose may evolve over
time. For example, in 2005 the Human Relations
Commission was renamed Human Rights and
Relations Commission to better reflect the scope of
its work. Boards and commissions can also be
dissolved. The Environmental Quality Commission
was formed in the 1970s and later folded into the
Planning Commission to eliminate overlap in project
review.
Some boards are more popular than others.
Historically, the Park Board and Planning
Commission are the most popular with the number
of applicants exceeding the number of positions
open. Twenty-five people applied for two open
positions on the Planning Commission in 2006.
The City Council oversees all boards and
commissions. The City Council holds joint meetings
with the boards on a rotating basis. Each board has
a joint meeting with the City Council approximately
every 18 months.
Application and Appointment Process
Applications for advisory boards and commissions
are available from the City Clerk and on the city
website under Permits and Applications (Appendix
H). Completed applications are returned to the City
Clerk's office or submitted online.
Vacancies on the boards and commissions are
publicized by the city clerk through a press release
sent to the Edina Sun -Current newspaper
(Appendix B), city website manager, and
community cable television Channel 16, in late
December/early January each year.
All applicants receive acknowledgment that their
application was received and will be considered
when the mayor makes appointments starting in
January. If an application was received in
December the applicant would receive a letter after
appointments were made in January, informing the
applicant whether or not they were appointed.
Applicants not appointed to a board are encouraged
to watch for future press releases regarding board
openings. Sometimes their previous application can
be retrieved and resubmitted; otherwise a new
application must be submitted.
The mayor, with the approval of the City Council,
makes all appointments to city boards. To
determine board vacancies, board members eligible
for reappointment are contacted by the mayor via
mail in late November/early December and asked to
complete a form indicating their interest in
reappointment. After that data is compiled, the
reappointments are placed on the Council agenda.
Applicants are then sought for the remaining
openings. Usually lists of appointees are presented
to the Council for approval beginning in January
with terms starting in February.
Youth members are seated on most boards and
serve for one year terms. These mayoral
appointments are made in the fall after the school
year has started. The Youth Development
Coordinator and Gifted Resource teacher publicize
youth board positions to students at the high
school. Currently they place an announcement
about City Boards and Commissions on the
school's Edline system and announce openings to
their students and to student groups that relate to
specific city boards. For example, a youth member
opening on the Edina Recycling and Solid Waste
Commission was announced at a meeting of the
student group Project Earth.
The City Council may remove board members who
do not attend meetings.. Edina City Code #180.02
outlines the process for removing members with
repeated absences: "Any member now or hereafter
appointed by the Council to any board, commission
or committee who fails to attend three consecutive
meetings, whether regular or special, or who fails to
attend any four meetings in any calendar year,
whether regular or special, may be removed from
office by the Mayor with the consent of a majority of
the Council Members."
3
Staff Services
The city provides staff support services to volunteer
boards and commissions. These services include
administrative support, technical research and
expertise and coordination with other city
departments.
Each board is assigned a staff liaison. Liaisons do
not have a vote on the board they serve. Depending
on board needs, liaisons may use city support staff
to fulfill their tasks, including:
• work with the board chair to develop a
meeting agenda;
• inform the board of meeting times and
provide advance materials and agenda;
• take or arrange for meeting minutes to be
taken, typed and posted to a board's
webpage after board approval;
• act as the link between the city staff and
board members, conduct research on
issues or verify facts with city staff, and
bring city perspective to board members;
• serve as resident expert on the board, i.e. a
person with the background, history and
experience to provide input on
issues/questions before the board;
• collect input from the public, governmental
and other organizations that is pertinent to
board activities.
Department administrative assistants often attend
board meetings to take minutes. They may also
type, copy, and distribute the minutes along with
other meeting packet information to board members
before the next meeting. Administrative assistants
call members of the Planning Commission and
Zoning Board to determine if member attendance
will constitute a quorum at the meeting.
Board Process
The general outline of the board process can be
summarized by three categories:
Input — Board members conduct research, make
site visits, receive input from citizen phone calls,
emails, or mail and sometimes solicit input from
citizens through open forums or hearings.
Process —Recommendations are formulated
following discussion of "Input". Recommendations
for the City Council are voted on by the board
according to their quorum/bylaws requirements.
Output — The board chair or his/her designate
presents board recommendations to the City
Council at Council meetings.
Most boards meet on a set schedule while others
meet on an "on-call" basis. Board members are
expected to read materials provided before their
meetings and come prepared for discussion and/or
decision making. Board members participate
according to the bylaws adopted by their particular
board.
Chairs are selected by most boards every year. The
chair, together with the staff liaison, sets the board
meeting agenda. The chair conducts board
meetings and usually presents board
recommendations to the Council. In the case of the
Planning and Transportation Commissions,
recommendations are not typically presented by the
chair but by the staff liaison to these commissions.
The City Council recommends that no board
member serve as chair for more than three years
(see Term Limits, p.9). At the time this study was
printed, the Human Rights and Relations
Commission chair limit is two years.
Board Organization
Comments on the organization of boards are listed
below. A one-page summary can be found in
Appendix I.
City Code: City boards and commissions are
established by city code. The code contains
detailed information on board organization.
Unique Requirements for Membership: Some
boards and commissions have unique requirements
for membership. For example, Section 801.05 of
the city code states "Heritage Preservation Board
members shall have a demonstrated knowledge,
ability, or expertise in heritage preservation..."
Geographic representation is recommended for the
Transportation Commission. The Edina City Code
has details of all board member requirements.
91
Residency Requirement: The city code indicates
that all board members shall be residents of Edina.
Heritage and Planning Boards consider change in
resident status an automatic resignation from the
board. Other boards indicate that the Mayor may
remove a member who is no longer a resident. The
Art Center Board may have up to three members
who are not residents.
Cross Representation from Other Boards:
Several boards require members from other
community boards or organizations. The Human
Rights and Relations Commission (HRRC) is
composed of half city and half school board
recommended appointees. A Planning
Commissioner must serve on the East Edina
Housing Foundation, Heritage Preservation Board
and Transportation Commission.
Youth Members/Students: Youth members are
appointed for one year terms. Youth members may
or may not have a vote on their respective boards.
Student members of the Planning and
Transportation Commissions do not have voting
rights s.
Orientation: Most new board members receive a
packet that includes a copy of bylaws, meeting
minutes, and other information to orient them to the
board. New members of the Planning Commission
meet with the staff liaison in addition to receiving
the orientation packet. The Park Board liaison
orients new members with a Powerpoint
presentation.
Bylaws: All boards have adopted bylaws except
the Construction Board of Appeals and the Zoning
Board of Appeals. Boards update their bylaws as
needed.
Meetings: Most boards meet monthly. Variations
include the Zoning Board, which meets twice a
month, the Community Health Committee, which
meets quarterly, and the Construction Board of
Appeals and EEHF, which meet on an "on-call"
basis.
Voting Rights: All board members are entitled to
vote on matters before the board with the exception
of student members of the Planning and
Transportation Commissions. City code 140.04 for
the HRRC states that "The Commission may
appoint an ex officio youth member to the
Commission to participate in all discussions," but
does not specify if the student member may vote.
Staff liaisons do not have voting rights.
Task Forces: Task forces are appointed by the
council for a specific purpose with a finite duration.
They are sometimes overseen by a related board.
Task force members may be chosen for expertise
on a subject or through city staff recommendation.
Sometimes a press release is issued asking for
volunteer members for a task force. Task forces
may or may not be charged with holding public
hearings for citizen input. Current city task forces
include the Affordable Housing Task Force, initiated
by HRRC, and the Youth Sports Task Force,
facilitated by the Park Board.
Committees: Permanent committees may be
organized for specific purposes that relate to an
established board. Members are appointed by the
mayor. The Public Art Committee is a
subcommittee of the Art Center Board.
Term Limits: Term refers to the length of time a
person is appointed to serve on a board. Term
limits restrict the number of terms an individual may
serve on a particular board. Term limits are
applicable for all boards. In general, term lengths
are three years and people are limited to serving
three consecutive terms. After three terms are
served, a member must take one year off from the
board before applying to the same board. An
exception is the Community Health Committee
which currently has a two -term limit. The EEHF
does not have term limits.
City Website: Information about boards and
commissions is found on the city website,
www.ci.edina.mn.us or cityofedina.com. Select the
"City Council" tab and click on "Advisory Boards
and Commissions". The city website contains over
five thousand pages and parts of it are updated
every day by the city's webmaster. Individual email
addresses for staff and council members are not on
the website due to past problems with computer
viruses and the city's contractual agreement with
the current internet provider. Correspondence can
be sent to edinamail(d.)ci.edina.mn.us. Email
messages are then forwarded to the appropriate
staff member or department by the city webmaster.
Work of the Boards and Commissions
A brief summary of the work each board does is
listed below:
Art Center Board
The Edina Art Center Board develops and reviews
plans for the Edina Art Center as well as making
recommendations to the City Council concerning
city art activities and programs.
The Public Art Committee is a sub -committee of the
Art Center Board. This committee was formed in the
spring of 2004 to enhance the beauty of Edina's
public spaces with two- and three-dimensional art
such as sculpture, murals, fountains, decorative
sidewalk pavers, railings, benches, plaza mosaics,
fabric, and art glass panels.
Community Health Committee
The Community Health Committee was established
by the Community Health Board (a board mandated
by Minnesota Statute and composed of the
members of the Council) to advise, consult with and
make recommendations on matters related to the
development, maintenance and funding of
community health services. The committee
regularly advises the Community Health Board on
community health activities designed to protect and
promote the health of the population by
emphasizing the prevention of disease, injury,
disability, and preventable death through the use of
community resources and by extending health
services into the community.
Construction Board of Appeals
The Construction Board of Appeals considers
appeals of decisions made by the Chief Building
Official, Public Health Sanitarian, or the Fire
Prevention Bureau in the application of city
ordinances regulating building construction.
Heritage Preservation Board
"The Heritage Preservation Board assists and
advises the City Council, City Manager and other
City boards and commissions on all matters relating
to heritage resource preservation, protection and
enhancement in the community. The Board
safeguards the significant heritage properties of the
City by identifying and nominating them for
designation by the City Council as Edina Heritage
Landmarks. In addition, the Board is responsible for
developing and maintaining a comprehensive
preservation plan; reviewing applications for City
permits in relation to properties designated as
Edina Heritage Landmarks; and encouraging the
• preservation, rehabilitation, restoration and
reconstruction of significant heritage properties
through public education" 4.
Human Rights and Relations Commission
(HRRC)
The HRRC advises the City Council and School
Board on matters relating to discrimination and
human relations. The HRRC works to secure for all
residents freedom from discrimination because of
race, color, creed, religion, gender, sexual
orientation, or national origin in connection with
employment, housing, public services, and
education. The HRRC makes recommendations for
funding of human services during the yearly budget
process and will implement programs of education
and community action designed to strengthen
human rights and relations. The HRRC oversees
the Affordable Housing Task Force.
Park Board
The Park Board advises the City Council on parks
and recreation facilities and activities. The Park
Board discusses and makes recommendations on
activity and recreation fees for the coming year and
priorities for Edina's Capital Improvement Plan
(CIP). The board advises the Council on grants
such as the "Mighty Ducks" grants which provided
state money to help build ice arenas throughout
Minnesota (HF1620) and MNDOT's Roadside
Landscape Partnership Program. The board
oversees the Youth Sports Task Force and is
working on a Needs Assessment Survey of both the
city parks and the recreation programs.
Planning Commission
The Planning Commission reviews and provides
recommendations on development proposals and
land use requests, both private and public, with
regard to city zoning ordinances, the
Comprehensive Plan and Vision 20/20 (two long-
range plans developed by the City of Edina) and
amendments to same. It reviews the reports of the
Heritage Preservation Board regarding preservation
of lands and buildings of significance; and it makes
recommendations concerning low and moderate -
cost housing to the City Council. The Planning
Commission also is responsible for
recommendations to the Council regarding the
City's environmental quality and major commercial,
industrial, and residential redevelopment in the City.
m
Recycling and Solid Waste Commission
The Recycling and Solid Waste Commission was
established in recognition of the need to conserve
natural resources and discourage waste to improve
the overall welfare of the residents of Edina. The
board's duties are to assist and advise the City
Council on the establishment and operation of
recycling and solid waste programs and policies
along with related studies, reports, and
recommendations.
Transportation Commission
The Transportation Commission (ETC) advises the
Council on matters relating to the operation of the
local street system with respect to traffic volumes,
congestion, and functional classification. The ETC
reviews and comments on plans to enhance mass
transit opportunities in the city, evaluates methods
for traffic calming and other speed and volume
mitigation measures, and recommends their
implementation, where appropriate, to ensure
consistency with the Comprehensive Plan and
Vision 20/20. The ETC is currently participating in a
study of northeast Edina traffic along with the cities
of St. Louis Park and Minneapolis.
Zoning Board of Appeals
The Zoning Board of Appeals hears and acts upon
requests for variances to zoning regulations.
The board is made up of all the current members of
the Planning Commission plus six additional
appointees. Four separate boards rotate
attendance at meetings.
East Edina Housing Foundation
The East Edina Housing Foundation (EEHF) is a
non-profit corporation that provides assistance to
low/moderate income individuals as well as non-
profit developers and sponsors of low/moderate
income housing.
The Foundation offers affordable housing funding
opportunities to income/asset eligible homebuyers
that meet low/moderate income guidelines.
Programs offered by EEHF include:
Second Mortgage Program — 2nd
mortgages have been issued since 1985,
accruing 5% simple interest. The term for
these mortgages is the same as the first
mortgage and must be paid back upon sale
or if the dwelling is no longer the primary
residence.
These mortgages are only subordinated to
a new second if no cash is taken out.
Community Homebuyer Program — This
program provides down payment
assistance through an interest free,
deferred repayment loan in conjunction with
FNMA Community Homebuyer program.
Home Partners Program — This program
provides deferred repayment loans bearing
3% simple interest for basic home
improvements in conjunction with a home
purchase through the FNMA Community
Homebuyer program.
City Council Member Survey
In March 2006, Edina City Council members were
asked, via email, the following questions regarding
city boards and commissions:
• Have you been a member of a city board or
commission before being elected to
Council? If yes, which board or commission
were you a member of?
• How do you benefit from the work of the
boards/commissions in performing your role
as Council Member?
• Are there changes you would recommend
for boards and commissions?
The majority of council members served on a city
board before being elected to the City Council.
Council Members Housh and Hulbert served on the
Park Board, and Council Member Swenson served
on the Planning Commission. Each values their
personal service on city boards. Council Member
Swenson responded that her experience on the
Planning Commission was invaluable for her
service on the Council.
The advisory role of city boards and commissions is
highly valued by the Council. Mayor Hovland
recently enlisted the assistance of the Chair for
reviewing candidates for a Commission and found
the process very beneficial. Member Hulbert
answered that she valued board opinions as being
more representative of the desires of residents.
Council Member Housh responded that he
appreciated reviewing minutes of board meetings to
get a sense of the feelings of the boards and those
residents who attend the board meetings about a
7
topic. Council Member Masica answered that "as
each board is able to focus on one area or piece of
an issue, each board has the ability to explore a
significant level of detail that the Council would not
be able to investigate in processing the global
issue. The summation of that detail, as forwarded
to Council, is extremely helpful in determining policy
decisions."
Changes that individual council members would like
to see regarding city boards and commissions are:
• Expand the purpose of the Art Center
Board to include music and theater.
• Improve communication to residents about
board and commission openings.
• Televise meetings of the Park Board and
Transportation Commissions.
• Board member term limits of six -years vs.
the current nine-year term limit. (Two
Council Members gave this response.)
• Eliminate members serving on multiple
boards except where cross representation
is mandated by code.
• Allow the Council to vote on a slate of
board candidates vs. board member
appointment by the mayor.
• Create more boards so that other
community needs have a forum for
discussion.
Board Member Survey
Board members were surveyed on a number of
areas related to their service on boards.
Summarized answers are in Appendix C.
Highlights from the surveys are discussed in this
section.
Surveys were distributed via board meeting packets
and through the mail. A LWVE study committee
member attended a meeting for each board (for
those that met in January 2006) to explain the
purpose of the study and to request that all surveys
be completed. 90 surveys were distributed and 48
replies were received.
A common theme of respondents is the desire to
give back to the community through active
participation in an area that interests the individual.
15% (9) of respondents were asked to serve prior to
volunteering. On average, respondents spend 7 or
more hours on board business each month and
have 5.1 years of experience serving their board.
Experience varies from 1 month to more than 25
years service. 11 % (5) of respondents were on a
wait list prior to being appointed to their current
board. 23% (12) of respondents have served on
other city boards. Most respondents highly value
the citizen input they received. The format and
quantity of input varies by board. Some receive a
lot of citizen input at their meetings and via email or
phone calls to City Hall; others receive very little
input.
Comments from respondents are included in
Appendix C. Common themes are "It has been a
great experience to serve," and "I regret having to
leave when my term is up."
Board members devote time and effort to support
the work of their boards. Many members spend
time at other meetings and seminars, researching
issues, preparing and hosting public forums,
creating publications for citizens, and reviewing
reports and literature. They work with the City
Council members to provide solid, balanced advice
on their topic(s) of expertise.
Overall, citizen volunteers are committed to the
work of their boards and give greatly of their time,
effort and attention. They spend many hours
working to understand issues, solve problems and
provide solid advice to the city council. A very
strong theme of service to a community they care
about is woven through board members' survey
responses.
Staff liaisons also were surveyed on a number of
areas relating to their service to the volunteer
boards. Many of the liaisons also answered follow-
up questions from study committee members. The
role of the staff liaison is outlined in the Staff
Services section of this report. Summarized
responses are in Appendix D.
Diversity
It is interesting to compare the diversity of the
community against that of boards to determine if the
boards are representative of the city. Edina census
information is available on the city website 5.
N.
In October 2005, Dr. Ghafar Lakanwal, Executive
Director for the Minnesota Multicultural Diversity
Center (MMDC), presented a program, sponsored
by the Edina Human Rights and Relations
Commission: A Conversation About Cultural
Diversity in Edina. According to Dr. Lakanwal
Edina's population is:
• 46% male, 54% female;
• 19% age 16 or younger;
• 32% between the ages of 17 and 44;
• 49% age 45 and over;
• 94% Caucasian and 6% people of color
While the board member survey didn't examine
specifics the following is known:
As of February 24, 2006, the city appointed
volunteer boards have a gender split of 39% female
and 61 % male compared to the city population of
54% female and 46% male. The 8 youth members
of the city boards represent 9% of the total board
population.
Term Limits
The policies regarding term limits are spelled out in
detail in the meeting minutes from the April 5, 2005
Edina City Council meeting The following, adopted
by the City Council on that date, is the current
policy regarding membership on city appointed
volunteer boards:
1. Term limits would be nine years with one
intervening year before a person was eligible for
reappointment;
2. An individual who now exceeds the term
limit may finish their current term but are not eligible
for reappointment;
3. One membership per person except for
mandated cross representation;
4. Council may waive the term if no new
qualified individual has applied; and
5. Recommendation to each
Board/Commission/Committee that no one
individual serve more than three consecutive years
as chair.
Term limits of neighboring communities are listed in
detail in Appendix E.
Public Access and Data Privacy
All board meetings are open to the public. Meeting
dates, times and places are usually posted on the
city website calendar, and may also be found on the
board's webpage in the Edina Sun -Current
newspaper or by calling City Hall.
A majority of survey respondents indicated that
citizen input was important to their board. Open
meetings, phone calls or emails to the city, and
phone calls or emails to board members were cited
by respondents as existing opportunities for citizens
to give input to the boards. At the present time, City
Hall will not give out the phone numbers or email
addresses of board members due to data privacy
concerns.
Minnesota Statue, chapter 13.43 (Appendix F)
deals with personnel data and defines what is
public data. This statute applies to individuals that
perform services on a voluntary basis. The City of
Edina application form for volunteer boards and
commissions states:
"Under the law, your telephone number is private
data. If you are selected to serve, your telephone
number(s) will be listed on your Board, Commission
or Committee roster so other members of your
Board, Commission or Committee, City officials and
the public could contact you. There is no
consequence for refusing to supply this
information. "
Neighboring communities vary in their descriptions
of public vs. private data regarding volunteer board
members. They also vary in the inclusion of board
and commission contact information on their
websites. Examples of what neighboring cities cite
regarding data privacy laws on board and
commission applications, and relative website
content, are contained in Appendix G.
A sampling of the City of Edina's individual board
and commission webpages in March 2006 found:
• All boards except the Construction Board of
Appeals and Zoning Board of Appeals have
individual webpages. The EEHF does not
have a webpage.
• The Park Board, Planning Commission,
and Transportation Commission list board
member names on the board webpage.
9
Five boards list the staff liaison and/or a city
phone number for contact purposes. Art
Center Board, Park Board, and Recycling
and Solid Waste Commission do not list
either a liaison name or phone number for
contact.
• Five boards list meeting information on their
webpage; HRRC, Park Board and
Recycling and Solid Waste do not.
• All boards with a webpage have a link to
board meeting agendas and/or minutes.
• Seven boards describe the work of the
board on the webpage. The Community
Health Committee webpage does not
include a description of its work.
• The HRRC and Park Board have
information on their webpages about the
work of the task force they oversee. The Art
Center Board webpage does not mention
the Public Art Committee but the Public Art
Committee has its own city webpage.
Conclusions
1. Citizen advisory boards and commissions serve
an important purpose for the City of Edina. These
groups work with the City Council by providing
advice and assistance in setting policies, granting
funding, granting variances, approving contracts,
understanding issues, and many other one time and
ongoing matters.
2. Volunteer boards and commissions are an
opportunity for citizens to be active participants in
their community. Board members are committed to
the work of their boards. They devote a great deal
of time, energy and attention to board activities.
The overall theme amongst respondents to the
LWVE survey is that boards and commissions
serve as a means of giving back and supporting a
community about which they care deeply.
3. Staff services are critical to successful board
operations.
4. Members are appointed to city boards by the
mayor with approval of the Council. Diversity could
be considered when selecting board and
commission members for appointment. Youth
Members/Students increase the diversity of city
boards and commissions.
5. Term limits open board membership to new
people.
6. Information concerning boards and commissions
and their work should be accurate, timely and
accessible to residents. While the quality of
information on the city website is good, individual
boards vary in the information available on their
webpage.
Acknowledgements:
The study committee is appreciative of those
interviewed, in person, via telephone, and via email:
Kris Aaker, Assistant City Planner, City of Edina
Jennifer Bennerotte, Edina Communications
Director and City Webmaster
Sherry Engelman, City of Edina Sanitarian
Rachel Pream Grenier, Youth Development, Edina
Public Schools
Diana Hedges, Edina Art Center Director
Susan Heiberg, Edina Human Services Coordinator
Scot Housh, Edina City Council
James Hovland, Mayor of Edina
Alice Hulbert, Edina City Council
Gordon Hughes, Edina City Manager
Doug Johnson, Edina Public Schools Community
Education Services & Facilities Director
John Keprios, City of Edina Parks and Recreation
Director
Steve Kirchman, Chief Building Official, City of
Edina
Craig Larson, Edina City Planner
Steve Lillehaug, City of Edina Traffic Engineer
Deb Mangen, Edina City Clerk
Linda Masica, Edina City Council
Joyce Repya, City of Edina Associate Planner
Lonni Skrentner, Gifted Resource Teacher, Edina
High School
Ann Swenson, Edina City Council
Solvei Wilmot, Edina Recycling and Solid Waste
Coordinator
Thanks to board members, chairs, and liaisons who
allowed us time to introduce this study at board
meetings and to those who completed the survey.
Readers
Thank you to our proofreaders:
Joni Bennett, Amy Frankfurt, Paulette Hastings, and
Paulette Hutton.
10
NOTES and BIBLIOGRAPHY
1. Quote from City of Edina website;
http://www,cityofedina.com/Pages/L3-
04 Reslnfo.htm
2. Mandated boards for cities; Minnesota Statutes
462.351 through 462.364;
http://www.revisor.leg.state.mn.us/data/revisor/statu
tes/2005/
3. Ordinance 2005-7, Edina City Council Meeting
Minutes, July 19, 2005 re: student members and
voting privileges.
4. City of Edina Heritage Preservation Board
Webpage, http://www.ci.edina.mn.us/Pages/L4-
88a Heritage Preservation Board.htm.
5. Census information:
http://cityofedina.com/Pages/L3-01 Census.htm.
Appendix A: Related League Positions
League of Women Voters Minnesota (LWVMN)
history: The 1974 Minnesota Open Meeting Law
required all meetings of governmental bodies to be
open to the public (except those of the Board of
Pardons; the Corrections Board; and the
Legislature, which sets its own rules) and that these
bodies maintain records on their actions that are
accessible to the public. The 1983 Legislature
passed an LWVMN-supported bill that requires
pertinent materials on subjects discussed at an
open meeting be made available to the public. Ever
since the 1974 Minnesota Legislature enacted the
Data Privacy Act, LWVMN has monitored the action
of the Legislature in the area of open records,
balancing our desire for openness with the
individual's right to privacy. In 1979, the Legislature
passed a LWVMN-supported bill which defined the
terms "public," "private," and "confidential," and
stated that all government data will be open to the
public unless specifically classified as confidential
or private by state statute. LWVMN continues to
monitor all bills dealing with the Data Privacy Act.
The League has resisted attempts to facilitate the
classification of materials since it impedes the
public's right to know.
Appendix B: Press Release on Board and
Commission Openings
Edina Sun -Current, December 2005
"Edina Mayor Jim Hovland is now accepting
applications for appointment to the City Council's
advisory boards and commissions.
The city's advisory boards and commissions include
the Community Health Committee. Construction
Board of Appeals, Edina Art Center Board, Heritage
Preservation Board, Human Rights & Relations
Commission, Park Board, Planning Commission,
Recycling & Solid Waste Commission,
Transportation Commission and Zoning Board of
Appeals and Adjustments.
The majority of the Edina City Council must
approve all of the mayor's appointments.
To receive an application or for more information,
visit the city's Website at www. cityofedina. com, or
call City Clerk Debra Mangen at 952-826-0408.
Applications must be received at Edina City Hall by
4:30 p.m. Friday, Jan. 20."
Appendix C: Board and Commission Survey
Summary
Respondents' answers are summarized below:
(Some respondents provided multiple answers for a
question and not all respondents answered all
questions. Therefore, total number of responses
may not add up to the total of surveys returned.)
1. Why did you volunteer for this
Board/Commission?
Interest in the topic — 27 (46%)
Learn about and serve community — 23 (39%)
Asked to serve — 9 (15%)
2. What experience, special skills or interests
do you contribute to this Board?
Interest in the topic— 16 (29%)
Work in the area — 14 (25%)
Skills listed — 26 (e.g., analytical skills, people
skills) (46%)
3. How much time do you spend every month
on Board/Commission business?
Used 47 responses, total of 331 hours per month,
average = 7.1 hours
Used weighted average for responses when
monthly variations were delineated.
Used the middle number of a range when provided
(e.g., 5 — 7 hours, used 6 hours).
11
4. Do you have a specific role or responsibility
on this Board/Commission?
Chair - 8
Vice Chair - 5
Student - 6
Taskforce Member - 2
None - 23
Other - 4
5. How long have you served on this
Board/Commission?
Used 47 responses, total of 240.5 years served,
average = 5.1 years
Used a convention of 6 months for those who wrote
less than one year.
When does your term expire?
Overall, seems to be good understanding of term
end. A few members are uncertain when their terms
end.
Were you on a waiting list before being asked to
join this Board/Commission?
No - 38 (79%)
Yes -5 (11%)
Unsure -5 (10%)
6. Have you served on any other Edina City
Board/Commission? If so, which
Board/Commission and when did you serve?
No - 36 (77%)
Yes - 12 (23%)
Boards- HRRC (3), Traffic Safety, Park Board (3),
Health (3), not listed (5)
7. What opportunities exist for citizen input to
your Board/Commission?
None — 3
Many Opportunities - 18
Open Meetings - 23
Call/Email City - 7
Call/Email Board - 2
TV -1
No Response - 3
What is the value of citizen input to this
Board/Commission?
Input is important - 40
Input is not valuable - 4
Left blank - 4
8. Any additional comments or question?
"Any appointee should have the ability to listen"
"Where will all this go? What is it for? Will you use
this info? Where? How?"
"Regret having to leave"
"It has been a great experience. Found applying for
board was an easy and open process."
"Information was easy to gather from Edina City
Website. Simple process with good follows up from
the city."
"A two year term limit does not give you enough
time to learn the rules and procedures and with
experience be effective."
"I think the city board experience has been very
positive and fun for me."
"Not at this time other than I was happy to be
appointed and to serve."
"I would just like to say Thank You for the LWVE
presence in our Edina community."
"I think this is a great project- I just noticed a
community ed. class in the St. Louis Park program
designed to inform citizens about various boards
and how to get involved, & thought that was a great
idea too."
"I am a strong believer in term limits for boards and
commissions"
"Members of this commission should be aware of
the history / background of the issues and 'problem
areas' they are being asked to address, but are not
and have chosen to disregard public comment they
have received on this."
"The advisory boards are only going to work as well
as the council allows them the opportunity to do
their job. I believe the council needs to remember
that they are a policy board for the City. Their job is
not to run the city or do the jobs of the advisory
boards. In the last several years I believe the
council has not been doing their best at times to
remember their role. This has caused too much
debate on certain issues because of the councils
desire to handle day to day activities in the City.
This has hurt the effectiveness of the advisory
boards and the City Employees. If the council is not
happy with the City Workers or the advisory board
members then changes should be made.
Otherwise, there needs to be a more cooperative
working relationship between advisory boards,
council and the city staff."
"It seems this is getting better and I hope we are on
the right track. However, there are certain issues
that have become to big and conflicting because
people who work or volunteer at certain levels of
our city government have forgotten their roles. I
hope for the betterment of our community we have
learned from these times and it will make our
community stronger and more willing to work in the
right direction for the future."
"I constantly have to avoid personal bias when
addressing issues.... otherwise; peers tend to view
me as an 'outsider'."
12
"I would like staff role more clearly defined"
"It has been a great experience to be on a board
and represent the youth of Edina"
"I enjoy HRRC very much."
"We need more ethnic/racial diversity on the
commission."
"Perhaps form a cooperative effort between LWVE
and SWRC on buckthorn removal?"
"Good idea, thanks for your work!"
"I am not in favor of term limits for Planning
Commissioners. Good city planning comes from
"evolution" and continuity, not a revolution every 3
years. We now have 3 new members and a majority
of the commission with less than 3 yrs. experience."
Appendix D: Liaison Survey
1. What are your roles and responsibilities as
liaison?
Responsibilities may be performed by the liaison
him/herself or by other city support staff
Record, type and distribute minutes and other
handouts — i.e., act as secretary to the board
Bring forward related issues and policies
Provide research and background materials to the
board
Bring forward city staff recommendations on related
topics
May present board recommendations to the City
Council
2. How is the Chairperson for your Board
selected? What are the roles and
responsibilities of the Chairperson?
Nominated and voted on by other commissioners.
Voting may be open or be via ballot.
Chair works with liaison to set monthly meeting
agenda. The chair runs regular and special
meetings. Typically, the Chair presents board
recommendations to the City Council as needed.
The Chair may also represent the board at public
meetings or private functions as well as sign
pertinent documents on behalf of the board.
3. How are Board members and citizens
informed of regular and special meeting
schedules? How are changes in meeting times
or cancellations publicized? Have you received
any complaints from anyone concerning lack of
notice for meeting time changes or
cancellations?
All meetings are publicized on the City's website.
Most regular meetings operate on a set schedule so
additional publicity is not typically required. Special
meetings may be publicized on the City website, in
the Sun -Current, in About Town and in fliers posted
around town. The liaison may send meeting
reminders to board members via mail, email or
telephone.
It is rare for meetings to be rescheduled or
cancelled. When it does happen, signs are posted
on the meeting room door, board members are
called, and the website is sometimes updated to
reflect the change. Public complaints are rare.
Several boards have not cancelled or rescheduled
any meetings during the current liaison's tenure.
4. What opportunities exist for citizen input to
this Board?
All meetings are open to the public. The chair
allows the public who are present an opportunity to
be heard. Letters, email and phone calls to the
liaison from the public are shared with board
members. Boards may invite residents or speakers
to speak about a topic of interest/expertise.
5. When are your Board minutes posted on the
city website?
Most boards minutes are placed on the website
once they have been approved by the board. The
Zoning board does not post its minutes.
6. What expenditures does this Board make
recommendations for? Where do the funds
come from? What are they used for?
Expenditures range from zero to a lengthy list of
specific items. Some examples are studies in
support of board work (e.g., traffic study), hiring a
consultant (e.g., heritage preservation consultant)
and setting facility funding levels. Funds come from
a variety of sources ranging from the city's general
fund to a portion of a department's budget to end
user fees to referenda.
7. Is there anything that this survey did not ask
that you think is important to consider when
looking at citizen participation in volunteer
Boards and Commissions?
One liaison commented on the unique and
infrequent meetings of the board he supports. It
met only four times between March 1999 &
December 2005 due to few items to act upon.
13
One liaison offered appreciative statements for
those who volunteer their time and service to the
city. Another commented favorably on the addition
of student members to boards.
Appendix E: Term Limits of Neighboring
Cities
Neighboring cities have varying policy on term
iimits, but in most cases, the term limits are
codified.
Bloomington has codified three year terms, with a
two term limit.
Bloomington City Code, Section 2.71
Code 1958, S. 88.03 Ord.No. 72-10, 1-24-72,
Ord.No. 73-10, 1-22-73, Ord. No. 87-35, 5-18-87,
Ord. No. 92-26, 4-27-92, Ord. No. 2001-5, 1-16-
2001
Eden Prairie has codified three year terms with a
two term limit.
Eden Prairie City Code, Section 2.22
Ord. No. 4-2002, 2-14-02
Hopkins has a term limit only for the Park Board.
The term is three years, with a two term limit.
Hopkins City Code Section 335
Amended Ord. No. 87-582 Sec 1, Amended Ord.
No. 2002-886
Minnetonka has a term length of two years for each
board, but there is no term limitation specifically
stated in code.
City Code (Park Board) 125.005 (Senior Citizen
Commission) 130.00 (Heritage) 135.00 and
(Planning) 300.04
Appendix F: Minnesota Chapter 13, Data
Privacy Act
13.43 Personnel data.
Subdivision 1. Definition. As used in this section,
"personnel data" means data on individuals
collected because the individual is or was an
employee of or an applicant for
employment by, performs services on a voluntary
basis for, or acts as an independent contractor with
a government entity. Personnel data includes data
submitted by an employee to a government entity
as part of an organized self-evaluation effort by the
government entity to request suggestions from all
employees on ways to cut costs, make government
more efficient, or improve the operation of
government. An employee who is identified in a
suggestion shall have access to all data in the
suggestion except the identity of the employee
making the suggestion.
Subd. 2. Public data. (a) Except for employees
described in subdivision 5 and subject to the
limitations described in subdivision 5a, the following
personnel data on current and former employees,
volunteers, and independent contractors of a
government entity is public:
(1) name; employee identification number, which
must not be the employee's Social Security number;
actual gross salary; salary range; contract fees;
actual gross pension; the value and
nature of employer paid fringe benefits; and the
basis for and the amount of any added
remuneration, including expense reimbursement, in
addition to salary;
(2) job title and bargaining unit; job description;
education and training background; and previous
work experience;
(3) date of first and last employment,
(4) the existence and status of any complaints or
charges against the employee, regardless of
whether the complaint or charge resulted in a
disciplinary action,-
(5)
ction,
(5) the final disposition of any disciplinary action
together with the specific reasons for the action and
data documenting the basis of the action, excluding
data that would identify confidential sources who
are employees of the public body,
(6) the terms of any agreement settling any dispute
arising out of an employment relationship, including
a buyout agreement as defined in section
1238.143, subdivision 2, paragraph (a);
except that the agreement must include specific
reasons for the agreement if it involves the payment
of more than $10,000 of public money;
(7) work location; a work telephone number; badge
number; and honors and awards received; and
(8) payroll time sheets or other comparable data
that are only used to account for employee's work
time for payroll purposes, except to the extent that
release of time sheet data would reveal the
employee's reasons for the use of sick or other
medical leave or other not public data.
14
APPENDIX G: Neighboring Cities Data Privacy
and Website Information
Applications of neighboring communities for
volunteer city boards and commissions were
examined to learn what applicant information were
considered to be public data. The contact
information for two boards (Planning and Parks)
available on the respective city's website was also
examined.
Bloomington- Application states that name, current
volunteer position and previous work history is
considered public data under MN Data Practices
Act and available to anyone who requests the
information
(www.ci.bloomington.mn.us/forms/21 003.pdf).
The webpages for each of the Planning and Park
Commissions exclude member names and how to
contact commission members. These webpages do
list a staff contact, phone, fax and email.
Eden Prairie- Application states that name,
address, current employment position, previous
work history, education and training are public data
under the MN Data Act, MS 13.43,
(http://www.edenprairie.org/vCurrent/upload/content
s/228/Commission %20Application%20Feb ruary%2
OUpdate.pdf)
Names and a photograph of the Park and Planning
Commission members are on the corresponding
commission webpage. Staff liaison names, title,
phone and email are listed on the webpage.
Hopkins- Application states that name, address and
phone number are public data under MN law
(www.hopkinsmn.com/pdf/forms/boards-
commission-committee-application.pdf).
Webpage did not list names or contact information
for either Park Board or Planning Commission
members. Staff liaison name and phone number
were listed on each webpage.
Minnetonka- Application states name and home
address are public information under MN law; if
appointed to a board or commission the following
information is also made public: education and
training background, previous work experience and
a work telephone number along with any
reimbursed expense
(http://www.eminnetonka.com/your government/bo
ards commissions/boards commissions applicatio
n.PDF).
The Park Board webpage has a photograph and
names of the board members. A 2006 member
roster is a link on the webpage of both the Park
Board and Planning Commission. The roster lists
home address and at least one phone number for
each board member. Some members also list work
or cell phone numbers and email.
St. Louis Park- Application cites MN Statute 13.43:
Applicant's name and address are public data
available to anyone who requests the information.
"Should you be chosen to serve on a board or
commission, you will be asked how you prefer to be
contacted by members of the public who wish to do
business with you regarding your duties as a
member' (www.stlouispark.org/pdf/CommApp.pdf)
Boards and commissions do not have individual
webpages. One general number is listed for contact
information.
15
Appendix H:
CITY OF EDINA APPLICATION FOR APPOINTMENT TO
ADVISORYBOARDS/COMMISSIONS
• 4801 W. 50th Street - Edina, MN 55424
/_ VJ10
ADDRESS
* HOME PHONE
WORK PHONE
e-mail ADDRESS
EMPLOYMENT (firm and occupation/profession)
ZIP CODE
RESIDENT (number of years)
CIVIC, PROFESSIONAL, COMMUNITY ACTIVITIES
PREVIOUS PUBLIC EXPERIENCE (Elective or Appointive)
EDUCATION
ON THE REVERSE, briefly list aspects of your experience which you believe qualify you for
this advisory board/ commission and why you are interested in serving:
APPOINTMENT PREFERENCE:
ART CENTER BOARD
EDINA COMMUNITY HEALTH
COMMITTEE
CONSTRUCTION BOARD OF APPEALS
HERITAGE PRESERVATION BOARD
HUMAN RIGHTS/RELATIONS
COMMISSION
iJD AU
SIGNATURE
(Return completed form to City Clerk's office)
PARK BOARD
PLANNING COMMISSION
RECYCLING & SOLID WASTE
COMMISSION
TRANSPORTATION
ZONING BOARD OF APPEALS
* Under the law, your telephone number is private data. If you are selected to serve, your telephone
number(s) will be listed on your Board, Commission or Committee roster so other members of your Board,
Commission or Committee, City officials and the public could contact you. There is no consequence forrefusing to supply this
information.
16
Anpendix I: Board Organization Grid
Commission
Roar,l
Art Center
Community
Canstioctiou
Heritage
Hnmmr P.ifTlds
Park
Planning
Recycling
nmisimmition
Zoning
EEHF
019anizaIi11
Health
Appeals
&Rriations
Code
Sec. 1221
Sec. 700
Sec. 400
Sec. 801
Sec. 140
Sec. 1220
Sec. 805
Sec. 145
Sec. 1225
Sec. 850
No
i'vlembers
11 '
7
5
9'
12
11 t
9
6 i
9 t
5 plus pool 2
5
special
Requilementsfoi
No
Yes
Yes
Yes
No
No
Yes
No
Yes
Yes
Yes
rvlearbei ship?
Up to 3 non -
Resident?
residents
Yes
Yes
Must
Yes
Yes
Must
Yes
Yes
Yes
Must
allowed
i"1°ss
No
No
No
Yes
Yes
Yes
No
No
Yes
Yes
Yes
Rept BSPntaath)II
Students ;
Yes / voting
Yes / voting
No
Yes / voting
Yes
Yes / voting
Yes
Yes / voting
Yes
No
No
Orientation ,,f New
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
tvleurhers?
Meetings
Monthly
Quarterly
On -Call
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Twice per
Month
On -Call
By-laws
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
Chair
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Task Force
No
No
No
No
Affordable
Housing
Youth Sports
No
No
No
No
No
mmittees
Public Art
No
No
No
No
No
No
No
SAC East
Edina Traffic
No
No
Term Limit
3
2
3
3
3
3
3
3
3
3
No
Webpage
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
No
No
1 - Members number includes student representative.
2 - Up to 3 more people are selected from a pool for each meeting.
3 - See the City Code for details.
4 - Students vote except on HRRC, Planning, and Transportation.
17
RESOLUTION NO. 2005-105
SETTING 2006 PARK AND RECREATION FEES
BE IT RESOLVED that the Edina City Council does hereby approve and set the following 2006
Park and Recreation Fees,
PARK AND RECREATION
ADULT ATHLETIC FEES
2005
2006
PLAYGROUND
$23.00
$24.00 _
ADULT TENNIS INSTRUCTION
$40.00
$42.00
YOUTH TENNIS INSTRUCTION
_
$40.00
$42.00
PEE WEE TENNIS
$29.00
$30.00
TEAM TENNIS
$69.00
$71.00
TENNIS CAMP
$85.00
$88.00
FAB 4 & 5
$66.00
$68.00
NATURE CAMP
$56.00
$57.00
SAFETY CAMP
$25.00
$25.00
SUPER 6 & 7
$38.00
$40.00
CHEERLEADING CAMP
$44.00
$44.00
BECOME A MAGICIAN
$28.00
$28.00
TEA FOR TWO
$5.00/person
$5.00/person
FISHING CLINIC
$7.00
$7.00
BALLOON SCULPTING
$20.00
$20.00
MINI HAWK
$88.00
$91.00
CREEPERS, CRITTERS, CRAWLERS
$41.00
$43.00
PRE -TEEN PARTY
$35.00
$37.00
YOU'RE NOT TOO OLD FOR THIS
$31.00
$32.00
WIN TWINS
$12.00
$15.00
YOU'RE NOT TOO OLD W/TRANS
$48.00
WALKING CLUB
$20.00 OR $35/COUPLE
DRIVE IN MOVIE
$3.00/CHILD
City Hall
4801 WEST 50TH STREET
EDINA, MINNESOTA, 55424-1394
www.cityofedina.com
952-927-8861
FAX 952-826-0390
TTY 952-826-0379
ADULT ATHLETIC FEES
SUMMER SOFTBALL
BASKETBALL
2005
2006
2005
2006
Co-Rec & Mens
Classic League
$410.00
$415.00
5 -Man C League
$475.00
$490.00
Mens/Womens 35 &
Over & Industrial
League
$375.00
$380.00
5 -Man B League
$475.00
$490.00
Non -Resident Fee
Individual
$26.00
$26.00
HOCKEY
Non -Resident Fee
Team
$160.00
$160.00
4 -Man League
$250.00
$250.00
VOLLEYBALL
BROOMBALL
Officiated Leagues
$315.00
$320.00
Co-Rec League
1 $250.00
$275.00
Non -Resident
Individual
$10.00
$10.00
CO-REC KICKBALL
CO-REC KICKBALL $125.00
$125.00
City Hall
4801 WEST 50TH STREET
EDINA, MINNESOTA, 55424-1394
www.cityofedina.com
952-927-8861
FAX 952-826-0390
TTY 952-826-0379
AQUATIC
2005 2006
CENTER
Open skating Youth and Adult $4.00 $4.00
SEASON TICKETS
Skate Sharpening $4.00 $4.00
RESIDENT FAMILY:
2005
2006
First 2 members
*$80.00/$90.00
*$85.00/$95.00
Each additional member
$40.00
$45.00
Maximum (8 members)
$330.00
$365.00
RESIDENT INDIVIDUAL:
*40.00/$50.00
*40.00/$50.00
NON-RESIDENT FAMILY:
2005
2006
First 2 members
*$95.00/$105.00
*$100.00/$110.00
Each addition al member
$45.00
$50.00
Maximum (8 members)
$375.00
$410.00
NON-RESIDENT INDIVIDUAL
$50.00/$60.00
$50.00/$60.00
Daily Admission
$9.00
$9.00
Admission after 6 P.M.
$7.00
$7.00
Aquatic Instruction
Contracted
Contracted
* Early Bird Special if purchased no later than May 1, 2006.
ARENA
2005 2006
Hourly Rate (as of 9/95) $155.00 $160.00
Open skating Youth and Adult $4.00 $4.00
Skate Rental $2.00 $2.00
Skate Sharpening $4.00 $4.00
SEASON TICKETS set first week of September
RESIDENT FAMILY:
2005
2006
First 2 members
$85.00
$90.00
Each additional member
$5.00
$5.00
Maximum (7 persons)
$110.00
$115.00
RESIDENT INDIVIDUAL:
$75.00
$80.00
NON-RESIDENT FAMILY:
2004
First 2 members
$100.00
$105.00
Each additional member
$5.00
$5.00
Maximum (7 persons)
$125.00
$130.00
NON-RESIDENT INDIVIDUAL
$85.00
$90.00
CLASSES
$95.00
$100.00
ART CENTER - 2006
ART CENTER - 2005
HOURS @
$7.00/hour
CLASS PRICE
Non -Member, Member
Membership rates — FAMILY $40 - $30 INDIVIDUAL
Edina Resident Members $5.00 off
WORKSHOP PRICE
(parent/child)
HOURS @
$6.60/hour
CLASS PRICE
Non -Member, Member
HOURS @
$8.00/hour
9
WORKSHOP PRICE
(parent/child)
$72/$65
30 $198/$178
24
$158/$143
8
$64/$48
22
$145/$131
7
$56/$50
20
$132/$119
6
$48/$43
18
$119/$107
5
$40/$36
16
$106/$95
8
$80/$72
15
$99/$89
HOURS @
$10.00/hour
9 $53/$57
14 $92/$84
12
$79/$72
4
$40/$36
10
$66/$59
3
$30/$27
9
$59/$54
2
$20/$18
8
$53/$47
1
$10/$19
7
$46/$42
ART CENTER - 2006
Membership rates — FAMILY $40 - $30 INDIVIDUAL
Edina Resident Members $5.00 0
HOURS @
$7.00/hour
CLASS PRICE
Non -Member, Member
HOURS @
$8.00/hour
WORKSHOP PRICE
(parent/child)
30 $210/$189
9
$72/$65
24 $168/$151
8
$64/$48
22 $154/$139
7
$56/$50
20 $140/$126
6
$48/$43
18 $126/$113
5
$40/$36
16 $112/$101
15 $105/$94
HOURS @
$10.00/hour
14 $98/$88
12 $84/$76
8
$80/$72
10 $70/$63
7
$70/$63
9 $53/$57
6
$60/$54
8 $56/$50
5
$50/$45
7 $49/$44
4
$40/$36
6 $42/$38
3
$30/$27
5 $35/$31
2
$20/$18
4 $28/$25
1
$10/$9
BRAEMAR
GOLF COURSE
GREEN FEES
2005
2006
18 hole - non -patron
$33.00
$34.00
18 hole - patron
$25.00
$26.00
9 hole - non -patron
$18.00
$18.00
9 hole - patron
$14.00
$14.00
Junior 18 Hole Rate
$18.00
$18.00
Junior 9 Hole Rate
$9.00
$9.00
GROUP FEES - 18 holes
$47.00
$47.00
GROUP FEES - 9 holes
$20.00
$20.00
PATRON CARDS (before April 1)
2005
2006
Individual
$65.00
$65.00
Executive Course
$25.00
$25.00
PATRON CARDS (after March 31)
2005
2006
Individual
$70.00
$70.00
Executive Course
$25.00
$25.00
COMPUTERIZED HANDICAPS
2005
2006
Resident
$22.00
$22.00
Non -Resident
$27.00
$27.00
LOCKERS
2005
2006
Men's 72 inch
$40.00
$40.00
Men's 42 inch
$30.00
$30.00
Ladies 72 inch
$20.00
$20.00
CLUB STORAGE
$45.00
$45.00
CLUB RENTAL
$8.50
$8.50
PULL CARTS
$3.00
$3.00
GOLF CARS
2005
2006
18 holes
$26.00
$28.00
9 holes
$15.00
$16.00
18 holes/person with disability/sgl rider
$16.00
$16.00
Group Car Fees
$36.00
$36.00
GROUP GOLF LESSONS
2005
2006
Adult
$85.00
$99.00
Junior
$42.00
$44.00
BRAEMAR ROOM
2005
2006
Resident - wedding related
$800.00
$800.00
Non-residents - wedding related
$900.00
$900.00
Other events
$350.00/$900.00
$350.00/$900.00
BRAEMAR
EXECUTIVE COURSE
GREEN FEES
2005
2005
2006
Adult non -patron
$12.00
$12.00
$12.00
Adult patron
Junior - non -patron
$10.00
$10.00
Junior - non -patron
$7.00
$8.00
$8.00
Junior - patron
$13.00
$7.00
$7.00
Golf Cars (everyone)
Group Fees
$13.00
$13.00
Pull Carts
$2.50
$2.50
Group Fees
$14.00
$14.00
DRIVING RANGE
2005
2006
Large Bucket
$6.75
$7.00
Small Bucket
$4.50
$4.75
Warm -Up Bucket
$2.75
$2.75
FRED
RICHARDS GOLF COURSE
GREEN FEES
2005
2006
Adult - non -patron
$12.00
$12.00
Adult - patron
$10.00
$10.00
Junior - non -patron
$8.00
$8.00
Junior - patron
$7.00
$7.00
Golf Cars (everyone)
$13.00
$13.00
Pull Carts
$2.50
$2.50
Group Fees
$14.00
$14.00
GOLF DOME
2005
2006
Large Bucket
$6.75
$7.00
Senior Bucket
$6.50
$6.50
Time Golf 1/2 hour
$9.50
$9.75
Hourly Field Rental
$120.00
1 $120.00
EDINBOROUGH PARK
2005
2006
Pool & Track Daily Passes $4.00 residents
$5.00 non residents
$4.00 residents
$5.00 non residents
"POOL & TRACK" SEASON PASSES
2005 2006
Edina Individual
$225.00 $230.00
Each Additional Member
$40.00 $60.00
Maximum (7 Members)
$440.00 $590.00
Non -Edina Individual
$250.00 $260.00
Each Additional Member
$50.00 $70.00
Maximum (7 members)
$530.00 $680.00
Towel Fee
$1.00 $1.00
Locker Rental
$0.25 $0.25
BUILDING RENTALS
EXCLUSIVE RENTAL 2005 2006
NON-EXCLUSIVE
RENTALS/HR
Friday Evening
$2,000.00
$2,000.00
Great Hall
$300.00
$300.00
Saturday Evening
$2,000.00
$2,000.00
Theater
$125.00
$150.00
Prom
$2,500.00
$2,500.00
Grotto
$75.00
$100.00
Adventure
Peak
$125.00
$150.00
Pool (swim
team only)
$25.00
$25.00
Commercial Photo Shoot hourIl
_Domestic Photo
Shoot
hour)
Any Park Area Blocked Off
$ 200.00 $ 200.00
Any Park Area
Blocked Off
$75.00
$100.00
Grotto
$ 200.00 $ 200.00
Grotto
$ 75.00
$100.00
Theatre
$ 200.00 $ 200.00
Theatre
$ 75.00
$100.00
Great Hall
$ 300.00 $ 300.00
Great Hall
$ 75.00
$100.00
•
0
EDINBOROUGH
PARK "PLAYPARK"
Weekend Rental -
Full Evening 6 PM -12 AM
Paddle Boats
2005
2006
Playpark Daily Admission:
4 person boat % hr
$6.00 $6.00
Resident
$4.00/person
$4.00/person
Non-resident
$5.00/person
$5.00/person
Children Under 12 Months
FREE
FREE
Adults
Free With Paid Child
Free With Paid Child
Edinborou h Association Members Daily Pass
$2.00
$2.00
Playpark Punch Pass - 10 Uses
18 hole
$8.00
Resident
$35.00
$35.00
Non-resident
$40.00
$40.00
Resident:
Amphitheater Rental
Lawn Games
First Member
$75.00
$75.00
Each Additional Member
$55.00
$55.00
Maximum "7" Members
$405.00
$405.00
Non -Resident:
First Member
$100.00
$100.00
Each Additional Member
$80.00
$80.00
Maximum "7" Members
$580.00
$580.00
Totaac ity Daily Admission:
Resident
$6.00
$6.00
Non-resident
$8.00
$8.00
CENTENNIAL LAKES
Rental Concession Items
Weekend Rental -
Full Evening 6 PM -12 AM
Paddle Boats
2005 2006
2005 2006
4 person boat % hr
$6.00 $6.00
Friday evening
$850.00 $900.00
Winter sled per hr
$6.00 $6.00
Saturday evening
$850.00 $900.00
Ice Skates
$4.00 $4.00
Champion Putting
BUILDING RENTALS
9 hole
$4.00
$4.00
'/2 day - Salon M-TH
$175.00
$200.00
18 hole
$8.00
$8.00
Sunday- %2 day Salon
$275.00
$300.00
Amphitheater Rental
Lawn Games
Amphitheater Rental
$200.00
$200.00
Per Court
$12.00/hr
$14.00/hr
COMMERCIAL PHOTO
SHOOT
$50.00/hr
$50.00/hr
PARK DEPARTMENT RENTALS
General Park Areas:
Van Valkenburg/Courtney Fields
Residents Only)
2005
2006
2005
2006
Resident Use/hour
$42.00
$45.00
Per field/day includes
building
$155.00
$160.00
Resident Use/day
$125.00
$130.00
Edina Athletic Associations
Commercial Use (i.e.
TV)/hour
$70.00
$70.00
Field User
fee/participant
$8.00
$8.00
Commercial use with
light/hour
$125.00
$125.00
Edina Hockey Association
Outdoor Hockey Rink
Picnic shelter/day -
Cornelia
$130.00
$135.00
Field User
fee/participant
$8.00
$8.00
Showmobile/day
$700.00
$700.00
Park Shelter Buildings (half-day)
Athletic Fields - Residents
Only:
Weber Park
$60.00
$65.00
Per field - per day
$125.00
$130.00
Cornelia School
Park
$60.00
$65.00
Per field - per hour
$42.00
$45.00
Todd Park
$60.00
$65.00
Per field - per hour
(with lights)
$65.00
$70.00
Walnut Ridge Park
$60.00
$65.00
ARNESON ACRES PARK/TERRACE ROOM ONLY
Park Shelter Buildings (full-day)
Per hour, first hour
$42.00
$45.00
Weber Park
$90.00
$100.00
Each additional hour up
to 3 hours
$32.00
$35.00
Cornelia School Park
$90.00
$100.00
Per day (4 hours or
more)
$135.00
$150.00
Todd Park
$90.00
$100.00
ARNESON ACRES PARK/GAZEBO ONLY
Walnut Ridge Park
$90.00
1 $100.00
'/2 day (6 hrs or less)
$32.00
$35.00
Rosland Park Pathway:
Full day (over 6 hours)
$64.00
$70.00
Per hour
$55.00
$55.00
Arneson Acres Terrace Room/Gazebo:
Per day
$210.00
$210.00
Per day (4 hours or
more)
$155.00
$175.00
Utley Park Fire Ring Rental
Per hour, first hour
$60.00
$61.00
Fire Ring - per day
$25.00
Each additional hour up
to 3 hours
$32.00
$33.00
Picnic Shelter
Rentals full
day)
Picnic Shelter Rentals half-day)
Chowen Park
$40.00
Chowen Park
$25.00
Sherwood Park
$40.00
Sherwood Park
$25.00
Rosland Park
$130.00
$135.00
Wooddale Park
$25.00
Wooddale Park
$40.00
PEGGY KELLY
MEDIA ARTS
STUDIOS
DO -IT YOURSELF
2005
2006
EQUIPMENT
2005
2006
SERVICES
HOURLY
RENTAL
2 DAY
FEE
RENTAL
Transfer movies to video
$18.00/
$20.00/
35mm Slide
$20.00
$20.00
VHS tape or DVD disk
$40.00
$40.00
Projector
Pictures or slides to video
$18.00/
$20.00/
VHS Camcorder
$25.00
$25.00
(album)
$40.00
$40.00
Audio Dubbing or
$14.00/
$15.00/
Overhead
$20.00
$20.00
Transfer
$40.00
$40.00
Projector
Digital Video Editing
$20.00/
$25.00/
Opaque
$25.00
N/A
$50.00
$50.00
Projector
35mm Photo Copies
$12.00
$12.00
16mm Movie
$30.00
$25.00
Projector
35mm Slide Copies
$12.00
$12.00
Super 8mm
$30.00
$30.00
Projector with
sound
VHS Video Copies
$7.00
$8.00
8mm Movie
$25.00
$25.00
(up to 3 at one time)
Projector
Studio does it
$14.00
$15.00
Foreign Conversion
$14.00
$15.00
Lowell Light Kit
$20.00
$20.00
(PAL, SECAM)
Studio does it
$21.00
$21.00
Audio Cassette Dupl.
$1.00/
$1.00/
Movie screen
$5.00
$5.00
cop
I cop
Customer provides blank cassettes (video and
audio), film and lamination supplies.
* STUDIO COPYING/TRANSFERRING
PHOTOIVIDEO STUDIO
RENTAL
2005
2006
Photo Studio - not staffed
$20.00 member
$22.00 member
non-members pay add'I
non-members
pay add'I
daily access fee
daily access fee
COMPUTER OPEN STUDIO TIME
2005
2006
Macintosh G3 or Compaq 266 Mhz PC
$12.00/hr.
$14.00/hr.
(includes use of Adobe Photoshop, PageMaker and
non-members pay
non-members
pay
Illustrator software with Epson Color Stylus
an add'I $10.00
an add'I $10.00
printing - prints purchased separately)
daily access fee
daily access fee
MEMBERSHIP
2005
2006
One da /one visit pass - $10.00
$15.00
$15.00
Annual Individual Membership 12 months
$30.00
$30.00
Annual Family Membership (12 months)
$40.00
$40.00
ha'-]
11 EDINA SENIOR CENTER 11
FEES 2005 2006
Golf League Membership Richards Golf Course $10.00 $10.00
55+ Softball League Membership Van Valkenbur $35.00 $35.00
Bowling League Membership $10.00 $10.00
Edina Senior Center Membership $16.00 $16.00/$26.00
Greeting Cards $1.00 $1.00
Trips & Tours $2.50 $2.50
Defensive Driving $19.00 4 hr. class $19.00 4 hr. class
$24.00 8 hr. class $24.00 8 hr. class
Elder Learning Institute Classes
$17.00
$17.00
Dance Lessons (Square, Line & Ta
15% of fee
15% of fee
Card Tournaments
$1.00/person
$1.00/person
Social Card Groups
$.25 per person
per ay
$.25 per person
perday
Podiatrist
$1.00/Patient
$1.00/Patient
Community Education
$2.00/person per
class per day
$2.00/person per
class per da
ROOM RENTAL
Fireside Room & Classrooms per hour - minimum 2
hours
$35.00
$35.00
Fireside Room & Classrooms per da
$135.00
$135.00
Gathering/GRANDVIEW Room per hour - minimum 2
hours
$45.00
$45.00
Gatherin /GRANDVIEW Room per da
$185.00
$185.00
Wall Art Display Rental
15% of Sale
15% of Sale
EQUIPMENT RENTAL
Television/VCR/DVD $10.00 $10.00
Overhead Projector $5.00 $5.00
Portable Screen $5.00 $5.00
ATTEST:
City Clerk
Mayor
STATE OF MINNESOTA )
COUNTY OF HENNEPIN )SS
CITY OF EDINA )
CERTIFICATE OF CITY CLERK
I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby
certify that the attached and foregoing Resolution was duly adopted by the Edina City
Council at its Regular Meeting of December 6, 2005, and as recorded in the Minutes of
said Regular Meeting.
WITNESS my hand and seal of said City this day of
IK
,20
City Clerk