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HomeMy WebLinkAbout2004-10-12 Park Board Packet•'^�ORCOLiA\b EDINA PARK BOARD TUESDAY OCTOBER 12, 2004 7:00 P.M. COMMUNITY ROOM EDINA CITY HALL AGENDA * 1. Approval of September 14, 2004, Park Board Minutes. *2. 2005 Capital Improvement Plan. 3. Park Assignments Presentation — Linda Presthus. 4. Updates. A. Indoor Athletic Field Facility Feasibility Study. B. Gymnasiums. 5. Other. *6. Adjournment. *These are agenda items that require or request Park Board action. City Hall 4801 WEST 50TH STREET EDINA, MINNESOTA, 55424-1394 Park and Recreation Department www.cityofedina.com City of Edina 952-826-0367 FAX 952-826-0385 TTY 952-826-0379 Memo To: Edina Park Board. From: John Keprios, Director Edina Park and Recreation Department Date: October 5, 2004 Re: TUESDAY, OCTOBER 12, 2004, PARK BOARD MEETING STAFF REPORT. Enclosed you should find the following items: 1. Tuesday, October 12, 2004, Park Board Agenda. 2. Tuesday, September 14, 2004 Park Board Minutes. 3. Proposed 2005 Capital Improvement Plan. 4. California newspaper article about tobacco -free parks. 5. Playground equipment replacement list. The following is the monthly staff report concerning each item on the agenda with the exception of Approval of the Minutes and Other. "Other" is listed on the agenda for other information items (not requiring formal action), last minute items that may come up between now and the Park Board meeting, plus, cover any other concerns of Park Board members and/or attendees. PARK BOARD MEETING IN THE COMMUNITY ROOM EDINA CITY HALL 4801 WEST 50' STREET The Tuesday, October 12, 2004, Park Board meeting will be at 7:00 p.m. in the Community Room at Edina City Hall. I will not be able to attend the October 12th Park Board meeting, as I will be at the National Recreation and Park Association Conference in Reno, Nevada. Ed MacHolda will cover in my absence. If you are unable to attend, please call either Office Coordinator, Janet Canton, at 826- 0435. 2005 CAPITAL IMPROVEMENT PLAN (CIP) The enclosed Capital Improvement Plan proposes three CIP projects for 2005: 1. Renovate the Braemar multipurpose athletic field. $312,000 2. Replace the maintenance garage at Courtney Fields. $92,000 3. Replace the playground equipment at Kojetin Park. $110,000 TOTAL $514,000 BRAEMAR ATHLETIC FIELD RENOVATION As you know, the City Council is currently considering the Park Board recommendation to develop an indoor athletic field facility at Braemar Park. The Braemar multi-purpose athletic field also happens to be scheduled for complete field renovation in 2005. It is my recommendation to keep the $312,000 budgeted for this field in place to either pay for the renovation of the field or go towards converting the field to artificial surface within a permanent building. The decision of placing a permanent building over that field now rests with the City Council. They will likely make a decision in late January, following the feasibility study results, or sooner. If the decision is made to renovate the natural turf, then construction should begin around mid-May. If the field gets renovated, then specifications will be identical to those used to renovate Lewis Park east field, central field, and the west field which includes screening of the top 36" of existing soils to remove all debris, introducing an additional 9" of engineered sand/peat topsoil, provide and install a new underground irrigation system, and corrugated polyethylene pipe drain tile, and grade to seed -ready conditions. These new sand/peat athletic fields have proven to be durable, safe, dependable, and will continue to last as long as we continue to maintain them at a premier level. COURTNEY FIELDS MAINTENANCE GARAGE The existing maintenance garage at Courtney Fields in Braemar Park is in need of replacement. The building is too small for the large amount of field maintenance equipment and irrigation system controls to safely protect the equipment and operate efficiently. The small wooden structure is approximately 30 years old and no longer serves our secured storage needs. The plan is to replace the worn building with a larger metal and/or block building with secure metal doors. We have experienced break-ins with the old building that have resulted in costly repairs and theft. A new building will also provide for proper storage space for fuel and chemical storage that meets OSHA standards. We believe we can construct a sound replacement building with adequate secure storage for $92,000. KOJETIN PARK PLAYGROUND EQUIPMENT The Kojetin Park playground equipment was installed in 1991. We try to get between 15 and 20 years of use out of our playground equipment. Because the Kojetin Park playground equipment is primarily wood construction, it has deteriorated faster than the metal playground sites that are older models. As a result, the existing playground equipment at Kojetin Park is clearly in need of replacement more so than all other structures in the system. As you will notice in the playground equipment replacement list that Alden Park is scheduled for replacement in 2006; however, for the past five years it was scheduled for replacement in 2005. The priorities change as the structures wear at different rates. The Alden Park structure is still sound and safe for use; however, it is in need of some paint to get by one more year. We anticipate that we can replace the playground equipment at Kojetin Park for $110,000. Ed MacHolda works with neighborhood groups to get them actively involved in choosing the equipment of their choice. This year, Ed will be mentoring Susie Miller to work with Kojetin Park neighbors in designing the new replacement structure for bid. Susie has requested to gain some park construction experience. On October 12th, the Park Board is asked to approve the proposed Capital Improvement Plan for 2005. The City Council approves funding for Capital Improvement Plan projects each year; and not more than the coming year. In other words, the City Council does not approve funding for 2006 CIP projects in 2004. 2006 will be a very challenging year financially to fund our proposed $970,000 for Park and Recreation Department CIP projects. The replacement of the Courtney Fields concessions building should be done at the same time as the renovation of field #4. In the mean time, we still need to keep up with playground equipment replacements and other facility renovations. It is difficult to justify spending large sums of CIP money on new additional infrastructure before we repair and keep up with what is already in place. This is not to say that new improvements are not needed or desired. It has been my philosophy that we should maintain what we have first before adding new infrastructure. I recommend that the Park Board approve the proposed 2005 Park and Recreation Department Capital Improvement Plan. Formal Park Board action is requested on this agenda item. PARK ASSIGNMENTS PRESENTATION— LINDA PRESTHUS Park Board member, Linda Presthus, has been assigned four parks to visit and make recommendations for short and long-term improvements: 1. Kojetin Park 2. McGuire Park 3. Sherwood Park 4. Weber Park Mrs. Karla Sitek will be giving a presentation on her needs assessment findings to the Park Board at the November 9th meeting. UPDATES Assistant Director Ed MacHolda will give the Park Board verbal updates on: A. Indoor Athletic Field Facility Feasibility Study. B. Gymnasiums. OTHER This is also an opportunity for Park Board members and residents to address other r616TWI OT -A EDINA PARK BOARD 8:00 P.M. EDINA COMMUNITY ROOM EDINA CITY HALL SEPTEMBER 14, 2004 MEMBERS PRESENT: George Klus, Karla Sitek, Alice Hulbert, Jeff Johnson, Floyd Grabiel, Linda Presthus, Jeff Sorem, Andy Finsness, Mike Weiss MEMBERS ABSENT: Mike Damman STAFF PRESENT: John Keprios, Ed MacHolda, Janet Canton, Susie Miller, John Valliere, Susan Weigle, Diana Hedges, Todd Anderson, Ann Kattreh, Tom Shirley I. APPROVAL OF THE TUESDAY, AUGUST 10, 2004 PARK BOARD MINUTES Mike Weiss MOVED TO APPROVE THE AUGUST 10, 2004 PARK BOARD MINUTES. Jeff Johnson SECONDED THE MOTION. MINUTES APPROVED. II. UPDATES A. Tobacco -Free Regulation - Mr. Keprios informed the Park Board that the City Council passed a recommendation to make all parks tobacco -free including the golf courses and Centennial Lakes. Mr. Keprios explained that the City Council has directed the Park Director to draft the regulation under the authority granted by Code. He stated that not long ago he discussed the issue with his staff and how they were going to approach this to which a copy of his memo is in the Park Board packet. Mr. Keprios stated that the tobacco -free regulation would go into effect October 15th. He explained that they picked that date because it will give them enough time to order signs and put them in place. Mr. Keprios indicated that he would like to give a big compliment to Ms. Miller because on the same day they held their staff meeting she generated a wonderful business size card for city employees to hand out to their customers. The card educates and informs people about the tobacco -free regulation. He pointed out that during the first year he is anticipating they are going to work hard on educating the public about the regulation. He explained that it's not a policy but rather a regulation that can be enforced if they so desire. However, for now they are going to approach this with an emphasis on education so that the public is aware that the parks are a special place and it's a regulation that we want people to abide by. It is not a voluntary compliance policy, it is a regulation. He commented that they would have all signage in place by October 15`h when the regulation takes effect. Mr. Keprios indicated that he was not at the City Council meeting, however, Mr. Grabiel, Mr. Damman and Dr. Hulbert were there. Mr. Klus asked Mr. Keprios to elaborate on the enforcement of this regulation, is it strictly going to be from park employees and if that doesn't work then enlist other city staff to help enforce it. Mr. Keprios replied that our primarily goal is to educate people to please not smoke and enforce it as necessary. If a staff member asked someone to put out their cigarette, etc. and that person became belligerent and out of control then yes staff could go as far as ejecting them from the park and/or call the police. It is their intent that park staff will be the ones enforcing this. Mr. Johnson indicated that he assumes this would include the arena and baseball fields at Braemar Park as well as the parking lot to which Mr. Keprios replied that is correct. Mr. Keprios stated that he had asked the question of whether people can smoke in their cars in the parking lots to which the answer is no. Mr. Keprios expressed to the Park Board that he appreciates the time and energy that they have put into this. He noted that these are not easy issues and he appreciates the deliberation they gave it. He commented that he knows the City Council also appreciates the effort the Park Board put into this. Mr. Grabiel commented that one of the things that happened at the City Council meeting was the Human Relations Commission wanted to change their name to the Civil Rights/Human Rights Commission or something to that affect. At that time, Mayor Maetzold made a point of commenting on the good work of the members of the Human Relations Commission and how much he appreciates all of their efforts, etc. Mr. Grabiel stated that in regards to the Park Board the point ought to be made that when a citizen body spends a lot of time on an issue it ought not be just ignored. He noted that it was pretty clear that the City Council had made up its mind. However, he felt that some of the City Council members changed their position during the meeting due to the crowd in the audience. Mr. Grabiel stated that he was the only person there that either spoke on behalf of the Park Board's resolution or against the expansion of the ordinance. He commented that he thought it was rather disheartening that when people on a public board like this spend a lot of time on an issue and then we are just blown off by the City Council. He suggested to Mr. Keprios that he might want to take this back to Mr. Hughes or someone. He added that he really feels this needed to be said. Mr. Klus commented that he doesn't disagree with Mr. Grabiel and indicated that he did call some of the City Council members about the Park Board's recommendation. He noted that it was clear to him in talking with them that their minds were made up before the City Council meeting and that they were not in favor of our motion at that time. Mr. Klus stated that he has been through this a couple of times with the Park Board where they worked very hard on an issue just to have the City Council reject it and go with their own thoughts. Mr. Klus commented that it does leave a bad taste because sometimes you don't want to work that hard because you feel the City Council has already made up their minds. However, we know that the spirit of the City Council is not to do that and we also know this is an election year and that may have had something to do with the decisions that were made. Mr. Klus noted that it is disappointing, however, and he thinks there are times and places for the Park Board to discuss these issues again the future. He stated that the Park Board K can do that but it cannot come from staff because staff has already been instructed on what they need to do. III. 2005 FEES AND CHARGES Mr. Klus explained that each year the Park Board is asked to look over the fees and charges for all of the enterprise facilities and then make a recommendation to the City Council for the fees and charges. Mr. Keprios indicated that all changes in fees and charges from 2004 to 2005 are listed in bold print. Mr. Keprios started with the Park and Recreation fees and charges and indicated that quite a few of the fees have gone up very minimally. He pointed out that there is one significant change with the Fab 4 and 5 program in that it jumps from $51.00 to $66.00. He explained the reason for this is because they are adding an additional week to the program. Mr. Keprios stated that there are also some new programs being added and noted that he really has to applaud Ms. Miller and Ms. Tilsner for starting these new programs. He explained that these programs were created after the City Council had already passed the 2004 fees and charges and therefore didn't have the opportunity to vote on them. Mr. MacHolda indicated that with the adult athletics everything has pretty much stayed the same with some slight increases in order to cover the referee/umpire increase. Mr. MacHolda indicated that he is leaving the Aquatic Center season ticket the same rate as last year because he has raised the fee slightly over the past two years. He explained that so many of the season tickets are purchased before May 0 for the discounted price. However, because this past summer was so cool he thinks that in 2005 people may have a different mind -set and it may be more difficult to sell season tickets. He noted that he thinks people are going to wait as long as possible and determine which way their money is better spent. Mr. MacHolda stated that is the reason he would like to keep the season ticket rate the same slightly raise the daily admission fee. He pointed out that by raising the daily admission fee it might steer people towards a season ticket, which is like insurance in case there is bad weather during the summer season. In addition, he would like to deter some of the busloads of groups that come to the facility because he feels they kind of flush out the season ticket holder. Mr. MacHolda informed the Park Board that last year the Park and Recreation Department discontinued teaching swimming lessons and partnered with the Foss Swim School. He explained that he rents the body of water, to which he charges a fairly competitive rate compared to some of his other venues, and it's not his place to tell them what those fees should be. Mr. MacHolda noted that they have a five-year contract with Foss Swim School to which they will be entering their third year. Mr. Klus asked in terms of revenue were this year's season tickets the same as last year to which Mr. MacHolda replied that the dollar amount was just a little bit higher, however, the fees were higher so they probably sold a few less tickets. Mr. Klus asked what is the • percentage between season tickets and daily admissions to which Mr. MacHolda responded that the season ticket is the bulk of their revenue. However, during a good summer they can take in anywhere from $150,000 to $170,000 in daily admissions. Mr. Klus asked Mr. MacHolda if by raising the daily admission to $9.00 does he think there will be less daily admissions. Mr. MacHolda replied that he doesn't think so but it is all weather generated. Mr. Sorem asked what's the percent of residents to non-resident who purchase season tickets to which Mr. MacHolda replied that approximately 40% of the season ticket holders are non-residents. He noted that many of those people who are non-residents grew up in Edina. Mr. Keprios informed the Park Board that Mr. Thayer could not be here tonight because of a previous commitment. Mr. Keprios indicated that Mr. Thayer annually increases the hourly ice fee $5.00, which he is doing that again this year. He noted that essentially it would take over the first week in September of 2005 where the fee will then become $155.00 an hour. He stated that everything else is staying the same because he doesn't see a need for any increases. Mr. Johnson asked when the bond would be done to which Mr. Keprios replied in 2009 and at that time they will be able to turn a profit. Mr. Sorem asked how does Braemar's hourly rate compare to other rinks to which Mr. Keprios replied they are right there with everyone else. Ms. Hedges indicated that the Art Center is going to make a fairly aggressive raise this year. They would like to raise their classes by 10%. She noted they have also made a few raises of 2% and 3%, which still keeps them on the high side of the range compared to other art centers. Ms. Hedges indicated that the Bloomington Art Center so far has lost 200 students this year. She stated that Edina's Art Center has either held steady or gone up. She indicated that they are still keeping the 5% discount to members who are residents and added that not a lot of people take advantage of it. Ms. Hedges pointed out that they would still like to keep the family classes at a lower rate because a lot of families are struggling and more people are able to be involved at the lower rate. Ms. Hedges pointed out that they have consolidated the Media Arts Studio Equipment to allow more space for the "School of Realism," which is a four-year program and is a very serious affiliated type of training center. She noted that their computer system has been moved to the Senior Center where they are offering classes. Ms. Hedges indicated that Phil Johnson, Art Center Media Manager, is now working part-time which will help cut their expenses. Ms. Hedges stated that their donations are up as well as the sales in their gallery. Mr. Klus asked if there are still capital things going on at the Art Center that they will be looking at to which Mr. Keprios replied they just awarded a bid for the roofing project for approximately $26,000. In addition, they are going to expand the parking lot, which he will discuss at next month's Park Board meeting. 4 Dr. Hulbert indicated that she understands that the Art Center is renting space at the Senior Center and asked if it's something that will likely expand. Ms. Hedges replied that they have six studio session artists at the Senior Center who rent the space for $120.00 a month from 8:00 to 4:30 each day. She noted that it's been wonderful for both the Senior Center and Art Center because they each receive revenue from it. Mr. Keprios informed the Park Board that he did not intend for that fee to be put on the fees and charges schedule. He explained that it's really his duty to determine how much one facility should charge another within the Park Department. He apologized to the Park Board and noted that it will be taken off of the schedule. Mr. Valliere pointed out that with the number of golf courses that are out there it's a very tough market. He noted that he anguished a lot about raising any of the fees, however, on the expense side they need to do something to offset it. He explained that a lot of the charges are incidental and do not derive a lot of revenue. Mr. Valliere stated that the key items of the golf course are the greens fees and noted that they are looking at a $1.00 increase for 2005, which is basically a 3% increase. He indicated that he thinks their golfers can live with that. Mr. Valliere commented that approximately every five years they try to increase the patron card to which the last increase was in 1999, however, in 2004 it wasn't appropriate so for 2005 there is a $5.00 increase to which he doesn't think it will impact too many people. Mr. Valliere indicated this year he is asking for a junior rate because he feels that the cost of golf has climbed to such an extent that the juniors aren't able to play a lot. He noted that a lot of them are beyond playing at the executive course. Therefore, he would like to give them a break because a lot of these kids are paying for it themselves and to pay $33.00 for them is a bit much. He added that it used to be that the course didn't have a lot of open times but now there are some open times and he would really like to capture these juniors as future golfers. Therefore, he is advocating an $18.00, 18 hole rate and a $9.00, 9 -hole rate. Mr. Valliere indicated that it's been three years since they've made any increases at the executive course and noted that they are moving from $11.00 to $12.00. He noted that of all the 48 executive courses in the area they are a little bit low, so he doesn't see a problem with the $1.00 increase. Mr. Grabiel asked Mr. Valliere if he put his fees together before or after the tobacco -free action was taken to which he replied he put them together before. Mr. Grabiel asked Mr. Valliere if he thinks that made a difference to which he replied he thinks it could affect them. Mr. Valliere noted that a couple of leagues have informed him that they are not going to play at Braemar if the smoking ban stays on to which one of them pre -paid for the year to the tune of approximately $8,000.00. He commented that there are a few other things the tobacco -free ban may affect such as the foodibeverage situation and what he is most fearful of is the loss of wedding receptions. Dr. Hulbert asked Mr. Valliere if they have ever looked at having a season pass for a bucket of balls to which he replied they have, however, it was their decision that they would massively come out on the short end. He explained that what they used to do, and they may do it again at some point, is sell a pass where you could get 12 buckets of balls for the cost of 10. In doing it that way they can control it as well as reward their loyal customers. 5 • Mr. Keprios expressed that he really appreciates and supports what Mr. Valliere is proposing. Mr. Johnson asked at what age is someone no longer a junior to which Mr. Valliere replied you are no longer a junior at 18 years of age. Mr. Weiss asked if there is a junior patron card to which Mr. Valliere replied there is not although some juniors do buy it for the convenience of making a tee time. He noted that maybe that is something that they can look into. Mr. Grabiel asked Mr. Valliere if Braemar has implemented the wine and strong beer to which he replied that it reached his desk yesterday. Mr. Keprios explained that it got a little complex because of the State and we needed to jump through another legal loop that required Braemar to attain a dispensary license. Therefore, the City Council still has dictated that we will still only sell 3.2 beer as opposed to strong beer but we will have the ability to sell wine. Dr. Hulbert noted that she thinks the idea of getting a punch card for the driving range would probably be really helpful for the juniors because she is always dropping her kids off at the golf course. Mr. Shirley indicated that at Edinborough Park they have kept every fee the same for 2005. He pointed out that last year they visited their fees late in the year with the addition of the play park as well as they raised the daily admissions to the pool and track. Mr. Shirley stated that over the year their gross revenues were in excess $400,000, so it has worked very well. Mr. Shirley stated that at Centennial Lakes they made a couple of small increases with the Friday and Saturday night wedding rentals. He commented that like Mr. Valliere they are also a little leery of raising that too much. He noted that they are basically booked solid, however, it will be interesting to see how they are affected by the tobacco -free regulation. Mr. Shirley commented that the only other increase they've made is they raised the winter sled rental up $1.00 because they can barely keep the sleds in stock. He indicated that everything else is staying the same. Mr. Keprios indicated that again he really has to commend Mr. Shirley and Ms. Kattreh because they have absolutely hit a home run with the play park. He noted that in the beginning they said they would be very pleased if they hit $100,000 mark and as of right now it's over $400,000. Mr. Klus asked Ms. Kattreh how the playground equipment is holding up to which she replied it is holding up incredibly well, much better than they had anticipated. She noted that the company has been very good at coming in and fixing anything that needs to be done because the warranty period is almost over with. Ms. Kattreh pointed out that even the manufacturers are a little surprised because this is one of the heaviest used structures they've ever installed. It's been a good test of the quality of their product. Cel Mr. Keprios indicated that the park rentals went up $2.00 an hour. He noted that the athletic fields went up $5.00 an hour and can only be rented by residents of Edina. He stated that they did not raise the per participant fee for the athletic associations, which includes the Edina Hockey Association's use of the outdoor rinks as well, because they were just raised a year ago. Mr. Keprios pointed out that he is proposing a $5.00 increase for a half-day use of the four premiere shelter buildings. He commented that he is very pleased that they are getting such a tremendous amount of use. He added that he doesn't think $5.00 is going to make a big difference and added that the city is spending a lot more to maintain them. Mr. Keprios stated that he thinks the premiere shelter buildings will make a good argument for replacing the older shelter buildings, which have limited use beyond the skating season. Mr. Sorem asked how does it work when someone wants to rent one on a Saturday night during the winter months. Mr. Keprios responded that they wouldn't allow it to be rented because when it's open to the public for ice-skating, it's not available for rent. Ms. Weigle stated that they are not raising their yearly dues this year and noted that they are probably one of the only senior centers that even ask for a yearly due. She noted that what they are now doing is adding a spot to put in a donation when they send in their membership fee. She commented that the fee is $16.00 and a lot of people are sending in $20.00 and $25.00. Ms. Weigle informed the Park Board that she thinks they have done very well and their membership is approximately 1,700. Ms. Weigle indicated that they are currently in the process of working on the kitchen so that they will have more flexibility. She noted that they are taking out all of the cupboards and redistributing them in other rooms as well as they will be putting in a three basin sink, a hand -washing sink, a proper refrigerator and freezer. She stated that thanks to both Rotary groups they are able to have this. Mr. Klus asked Ms. Weigle shouldn't there be a rental fee for this area for the future to which she replied they are not ready yet but it will happen down the road. She noted that she hopes the kitchen will be done before October 19cn Mr. Grabiel asked what does the Senior Center consider a senior to which Ms. Weigle replied 55 and older. Mr. Keprios pointed out that one thing that's new this year is there's a Community Education fee. He noted that Edina Community Education will be paying a minimal fee to have their classes at the Senior Center and they don't seem to have an issue with it. Ms. Weigle noted that the seniors love going to the senior center for classes so they decided they needed to make some money from that too. Mr. Anderson indicated that at the golf dome they are proposing minimal increases to which they are still in the ballpark as their competitors. Mr. Klus asked Mr. Keprios if he sees any of the proposed fees as being controversial with the City Council to which he replied he doesn't think so. VA • Floyd Grabiel MOVED TO APPROVE THE 2005 FEES AND CHARGES AS STATED FOR THE PARK AND RECREATION DEPARTMENT. Jeff Sorem SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Mr. Grabiel indicated that he was at the Art Show at Centennial Lakes on Saturday and noted that he would like to compliment Mr. Shirley and all of the staff at Centennial Lakes for the wonderful job they did. Mr. Klus noted that as a Park Board he would like to compliment all of the staff who run the enterprise facilities. IV. UPDATES A. Off -Leash Dog Park — Mr. Keprios explained to the Park Board that in the past they tried to get an off -leash dog park in Edina and therefore hired a consultant to do a study. He noted that the Park Board went through the recommendation process and the City Council agreed that the best spot for an off -leash dog park would be to have some type of arrangement with the Minneapolis Park Board to use the Minneapolis Water Works site on France Avenue. Mr. Keprios explained that the City of Minneapolis owns this four plus acres of property and noted that the City of Minneapolis recently contacted him and said they have an interest for us to use this as a dog park. Mr. Keprios pointed out that before it was the Minneapolis Park Board that wanted to do this. The Minneapolis Park Board is a completely different entity. He noted that it didn't fly the last time because the City of Minneapolis wouldn't allow us access. In addition, Edina already has a joint • powers agreement with the City of St. Louis Park and it fell apart because the City of Minneapolis wouldn't allow them access. He noted that the City of Minneapolis informed him that they would be willing to lease Edina the property for $6,000/year with the condition that they would have to include the Minneapolis Park Board. Mr. Keprios indicated that they already have an arrangement with the Minneapolis Park Board if they live up to their part. He stated that he called the Minneapolis Park Board and they said they would love to be a part of it but they have budget issues right now and the only thing they would be able to do is give a few dollars for fencing but that they would not be able to operate it. Mr. Keprios pointed out that is completely different from what the joint powers agreement states. He indicated that he has asked the Assistant Superintendent of Minneapolis to send him a letter to see what level of commitment they are willing to come up with. He noted that once he receives that he would bring it to the Edina Park Board. He indicated that he wanted to give the Park Board a heads up on this issue. B. Indoor Athletic Field Facility - Mr. Keprios informed the Park Board that the City agreed 100% with the Park Board's recommendation and that the next step is to hire a consultant to study it. We need to know how much it's going to cost to put up the facility, how much it's going to cost to operate it as well as is it a feasible site. He noted that another point that the City Council brought up is they should not be too short sided if they ever decide to put in additional hockey rinks. They don't want to block themselves from that possibility. Mr. Keprios explained that he has sent a request for a proposal to a firm that's very familiar with the site who did a study on putting up a bubble some time ago. He noted that hopefully by Thursday he would have an answer as to what it is going go to cost to do this. 8 Mr. Klus noted that the Park Board would need to decide, with recommendations from the staff, what is feasible for the city to put forth as well as how much does the community need to raise. Mr. Keprios commented that he was pleased that the City Council made the comment for now let's not worry about the funding but rather is this feasible, is this the right location and is this the right type of facility. Does this make sense now as well as ten years from now? Mr. Klus indicated that he feels the Park Board needs to continue to push forward until they get to a point where they know the City Council will approve a site. In addition, they need to look at the money issue and see if the community is ready to act on it. Mr. Klus stated that he's real hopeful that they can push it that far and if the community decides they don't want to support the issue then at least they've done their job as Park Board and can put it to bed. However, he thinks they need to push it that far and is hoping that the one large contributor from the Lacrosse area will still have the money and still want to make a large contribution towards this. C. Gymnasiums — Mr. Klus informed the Park Board that the City does have a letter from School Board stating that they are in favor of trying to work out some kind of an agreement with the City to build two gyms on the south end of the Community Center. Mr. Johnson explained that recently the School Board had a workshop on this and there are still two or three board members who are against building anything new. However, the majority of the board is in favor of looking at this especially since they are now going through the construction phase. He explained that there are a couple of different ideas being thrown around, one of which is putting something by the tennis courts and the other would be to add on to where the but is right now. Mr. Johnson noted that would be a total of six useable gymnasiums in one area, which will be good for tournament purposes. He indicated that the initial proposal is the school will provide the site and city will pay for the capital and operating expenses. He noted that if the Surge program, Kids Club or another school program needs to use the facility during the day then they could work out some kind of a fee. Mr. Johnson stressed that he can't see this not working and he would be very disappointed if it doesn't work out. He stated that this problem is not going to go away because it's only going to get worse and worse. He commented that now is the time to do it when they have the architects and the builders otherwise it's going to be twice as expensive to do it in the future. Mr. Johnson pointed out that the biggest worry for some of the School Board members is they don't want to do anything more than what they've asked for in the 85 million dollar referendum. He noted that he thinks if it's communicated to the public that the city is paying for both the capital and operating expenses that most people will be okay with it. Mr. Klus informed the Park Board that at the City Council meeting it was decided that Scot Housh and Jim Hovland would work with a committee from the School Board and a representative from Basketball Association. Mr. Klus noted that Mr. Keprios and he would like to see someone from the Park Board also be a part of this. He commented that he would really like to try and get this done because it is a very important issue and the best place for it is at the schools or Community Center. E is Ms. Presthus comment that she would again like to commend Mr. Johnson, who's been very proactive with this on behalf of the Park Board as well as Linda Masica who has also worked very constantly towards it. Mr. Johnson pointed out that he doesn't want anyone to rule out Kuhlman being domed, he's still fighting for that. He noted that there are six houses as far as he could tell that would be affected by it and there may be a few people complaining but he thinks it would be for the good of the community. Kuhlman is definitely the obvious place to put it. Mr. Keprios pointed out that one of the real issues with placing an indoor athletic field facility at Braemar is that it's going to sit empty during the day, which is such a shame. He noted that the whole concept of putting something, even a bubble, at Braemar makes him ill because it's the wrong place for it. Mr. Weiss stated that he thinks there are going to be other issues with putting something at the Community Center because a lot more traffic will be brought in. That quiet neighborhood all of a sudden isn't so quiet. V. OTHER A. Park Presentations - Mr. Keprios indicated that, if they want, Ms. Sitek and Ms. Presthus could both give their park presentations at the October Park Board meeting. B. Grandview Square Park — Mr. Keprios indicated that he has hired and architect to design a plan for Grandview Square Park. Opus and Ron Clark Construction are each putting $14,500 to develop the small park. He noted that the plan is to develop it into something more attractive than just grass; possibly some sculptures and unique landscaping. He stated that they are also going to promote a fundraising effort like they did at Fox Meadow Park. VI. ADJOURNMENT Karla Sitek MOVED TO ADJOURN THE MEETING AT 9:25 PM. Floyd Grabiel SECONDED THE MOTION. MEETING ADJOURNED. 10 Capital Improvement Program City of Edina, MN PROJECTS BY YEAR 2005 thru 2009 Project Name Department Project # Priority Project Value 2005 Renovate athletic field: Braemar Park Park & Recreation PK -01-003 0 312,000 New Maintenance Garage: Courtney Fields Park & Recreation PK -02-008 0 92,000 Playground: Kojetin Park Park & Recreation PK -02-040 0 110,000 Total for 2005 514,000 2006 Playground: Alden Park Park & Recreation PK -00-031 0 110,000 Replace/Upgrade Concessions Bldg: Courtney Park & Recreation PK -00-036 0 450,000 Renovate field #4: Courtney Ball Fields Park & Recreation PK -02-010 0 360,000 Batting/Pitching Cages - Pamela Park Park & Recreation PK -04-001 0 50,000 Total for 2006 970,000 '007 Pathway Repairs/Additions: Arneson Acres Park & Recreation PK -00-028 0 30,000 Renovate senior athletic field: Pamela Park Park & Recreation PK -00-033 0 300,000 Playground: McGuire Park Park & Recreation PK -00-037 0 120,000 Total for 2007 450,000 2008 Playground: Pamela Park Park & Recreation PK -00-039 0 150,000 Renovate softball field: Todd Park Park & Recreation PK -01-001 0 91,000 Renovate west baseball field: Countryside Park Park & Recreation PK -01-004 0 138,000 Playground: York Park Park & Recreation PK -02-042 0 120,000 Total for 2008 499,000 2009 Parking Lot: Arneson Park Park & Recreation PK -00-032 0 68,000 Parking Lot: Weber Park Park & Recreation PK -00-035 0 77,000 Playground: Chowen Park Park & Recreation PK -02-041 0 120,000 Hockey Rink Relocation - Walnut Ridge Park Park & Recreation PK -04-003 0 90,000 Total for 2009 355,000 GRAND TOTAL 2,788,000 r* - • SPORTS: GIANTS ROCK ASTROS, AS FALL TO RANGERS HOME: A chocolate feast for the eyes Page G1 FOOD: Hot again — grilled cheese sandwiches Page F1 Smoking ban in S.F. parks proposed Law would affect recreation areas regulated by city By Suzanne Herel CHRONICLE STAFF W11rxR A new law proposed Tuesday would snuff out smoking in one a the last places in San Francisca where people can light up — the great outdoors. The law would ban "inhaling, exhaling, burning or carrying any lighted smoking equipment for tobacco or any other weed or plant" in all outdoor recreation areas regulated by the city, includ- ing larks, gardens, piens and play- ing fields Violators would be slapped with a $250 fine — though it's not clear who would enforce the law. "It's just dis- gustng — our parks are cov- ered with ciga- MIe1aW rette butts," Su- Alloto-PNr pervisor Miche- la Alioto-Pier told her col- leagues in introducing the legisla- tion at their weekly meeting. Not to mention the fact that children are subject to second- hand smoke when they take a wa- ter break while playing micro -soc- cer," an initiation into the sport for 5- and 6 -year-olds. And, she said, cigarette butts are among the most common lit- ter cleaned up all over the city. Dr. Mitchell Katt, San Francis- co public health chief, has high hopes for the proposal, which will be sent to a committee of the board for review before being vot- ed on. "Part of why California las been successful in driving down smoking rates is peer pressure... . We're making it clear that this is an unacceptable behavior," he said While secondhand smoke is di- luted outdoors, he said, it still con- tains carcinogens "Those of us living in an urban environment are constantly ex- posing ourself to fumes and toxic emissions," Katz said. "Anything that deans up our environment, NORTHERN CALIFORNIA'S LARGEST NEWSPAPER WEDNESDAY, SEPTEMBER 22, 2004 WEDNESDAY, SEPTEMBER 22, 2004 415-777-1111 46 CENTS PLus TAx S.F. supe proposes ban on smoking in parks SUPERVISORS From Page Al rm in favor ot" Others agree. "I think people who smoke in public should have to wear a clear bubble helmet around their heads when they smoke outadq" said Mission resident User Gedul- dig. "I should ... have the right to walk down the street or be in a park without having to take a gulp of someone's secondhand smoke." But others — Nen some non. smokes- — think Alioto-Pier should butt out of the issue. "My husband lice an occa- sional cigar, the smoking of which is banned in our home," said San Francisco resident Shar- on Collins. "Where is he to go if net a stroll in the park' Then there's Ben Shemano, a pack,&4ay smoker of 13 years, who said that if the law were in place, he wouldn't have been able to take a cigarette break with his teams partner in Golden Gate Park during a match Monday. "I find it word. Yesterday rm playing tennis in Golden Gate Park, and there were two guys who looked like they didn't have a home, and they�re drinking 40s of beer sitting in the tens court, and rm a nuisance," Sisenum "I think people who smoke in public should have to wear a clear bubble helmet around their heads when they smoke outside." IrsA GEDULmr, Mission r udrra said "Obviously there are right places and wrong places to smoke. _ I think my own pdg- menf is suflidmt to police that behavior." In introducing the ordinance, Alioto-Pier — who is running to keep her seat in the November election — follows in the footsteps of her aunt, former Supervisor Angela Aboto, who in 1993 wrote the country's first and -smoking ordinance, prohibiting smoking in workplaces, restaurants and public arenas. This ban is the nest logical step," Alioto-Pier said Jay Shah, a certified public ac- countant who is one of four can- didates opposing Alioto-Pier in District 2, said he supported a baa on smoking in public arena But fellow candidate Steve Bracdni, a nonsmoker, said that while he generally supports such restrictions on smoking, "the $250 fine strikes me as excessive." In addition, he asked, "How are we gang to pay for the enforce- ment of thisr The other two candidates, Rog- er Schulke and David Pascal, did not return phone calls or e-mails soliciting their commeni. Aboto-Pier's ordinance does not include Ocean Beach, which is regulated by the state, but As- semblyman Leland Yee, DSan Francisco, plaru to reintroduce a law banning lighting up on the coast that failed to gamer enough vote to mance it out of committee this year. Another bill pending in the state Assembly would make Cah- forms the first state in the country to ban smoking in an when mi- nors are present None of the 11 supervisors, who will eventually decide whether to pass the ban into law, smokes cigarettes regularly, though a few enjoy an occasional cigar. E-mail Suzanne Herel at shereNhichronicletam. PLAYGROUND EQUIPMENT LIST YEAR PARK INSTALLED 1991 1987 1989 1990 1990 1991 1995 1997 1997 1997 1997 1997 1997 1997 1997 1997 1997 1997 1997 2000 2002 2003 2003 (15-20 YEAR REPLACEMENT SCHEDULE) YEAR TO BE REPLACED 2006-2010 2002-2006 2004-2008 2005-2009 2005-2009 2006-2010 2010-2014 2012-2016 2012-2.016 2012-2016 2012-2016 2012-2016 2012-2016 2012-2016 2012-2016 2012-2016 2012-2016 2012-2016 2012-2016 2015-2019 2017-2021 2018-2023 2018-2023 SCHEDULED REPLACEMENT 2005 2006 2007 2008 2008 2009 2011 2013 2013 2013 2014 2014 2014 2015 2015 2015 2016 2016 2016 2017 2018 2018 2018 Kojetin Park 1 Alden Park 2 McGuire Park 3 Pamela Park 4 York Park 5 Chowen Park 7 Lewis Park 8 Countryside Park 9 Arden Park 10 Birchcrest Park 11 Braemar Park 12 Garden Park 13 Highlands Park 14 Lake Cornelia Park 15 Strachauer Park 16 Tingdale Park 17 Todd Park 18 Walnut Ridge Park 19 Weber Park 20 Wooddale Park 21 Heights Park 22 Normandale Park 23 Sherwood Park 1991 1987 1989 1990 1990 1991 1995 1997 1997 1997 1997 1997 1997 1997 1997 1997 1997 1997 1997 2000 2002 2003 2003 (15-20 YEAR REPLACEMENT SCHEDULE) YEAR TO BE REPLACED 2006-2010 2002-2006 2004-2008 2005-2009 2005-2009 2006-2010 2010-2014 2012-2016 2012-2.016 2012-2016 2012-2016 2012-2016 2012-2016 2012-2016 2012-2016 2012-2016 2012-2016 2012-2016 2012-2016 2015-2019 2017-2021 2018-2023 2018-2023 SCHEDULED REPLACEMENT 2005 2006 2007 2008 2008 2009 2011 2013 2013 2013 2014 2014 2014 2015 2015 2015 2016 2016 2016 2017 2018 2018 2018 September 27, 2004 Mr. John Ratelle, President Edina Baseball Association 6804 Brittany Road Edina, MN 55435 SUBJECT: PROPOSED INDOOR ATHLETIC FACILITY Dear John, On Tuesday, September 7`h the Edina City Council unanimously passed a motion to accept the Park Board's recommendation to consider building a permanent structure over the multi-purpose athletic field at Braemar Park. The City Council also accepted staff's recommendation to hire a consultant to conduct a feasibility study for the project. While the consultant will focus more on cost to construct, operational expenses and impact on the site we would like to concentrate on usage. Therefore, I was hoping you could get back to me regarding the number of hours your association might be willing to commit to. With a November I" through April 30`h season we are anticipating this facility would generate roughly 1200 hours at $360.00 an hour. Please look at your program needs and let me know how many hours the Edina Baseball Association might be able to realistically use. I look forward to hearing from you. Sincerely, Ed MacHolda Assistant Director 952-826-0431 • FROM THE ACTIVITIES OFFICE: • Welcome to a new school year! The summer months are fun for all; however, the high school is just not the same during the summer months when there are no students or staff around. It is exciting to see everyone back! Due to the start date for fall athletics set by the Minnesota State High School League as August 15, the first day of school — September 1 S' — was not as dramatic for us in the MHS Activity office as it is for other departments. What has made this fall special is the great September weather— and the new turf stadium field, visitors stands, stadium "M" entrance brick project, and the soon to be erected dome. At this time we have had 5-6 varsity soccer games, 2 home football games, 4-5 youth football nights, 1-2 band practices, PE classes every day, and numerous lower level games on the synthetic turf field. With all that activity it is a joy to go down to the field each day and see it in the same condition as the day before! All accomplished without the use of tax dollars. Thank you so much to all those who have helped make our facility improvements a reality for our students. I want to share with you some data from last year's activities. As you can see from the information listed we are very proud of the high number of students participating in a student activity here at MHS. Minnetonka High School Participation Statistics- 2003-2004 Athletics 9-12 Unduplicated Number Participating Total School Count Percentage Females 725 1211 59.89% Males 747 1233 60.59% Total 1472 2444 1 60.2% Enrichment 9-12 Unduplicated Number Partici ating Total School Count Percentage Females 219 1211 18.08% Males 261 1233 21.17% Total 480 2444 19.64% These percentages have been increasing each year — which is clearly a part of our goal and the goal of our school board — that is — to provide as many opportunities as possible — to stretch the facilities and budget as far as we possibly can for the benefit of our student and community. We are pleased with the high percentages in both athletics and enrichments yet also feel there is room for growth. I sincerely hope you have a great 2004-2005 school year. Go Skippers! John Hedstrom Assistant Principal for Student Activities Minnetonka High School Welcome to Minnetonka High School Home of the SKIPPERS! , J�j h e f 1: 1\b ti Welcome to Minnetonka High School Stadium and future Tonka Dome, a unique public-private partnership that exemplifies our community's commitment to provide strong academic and co -curricular pro- grams, both of which are essential elements of a world-class education. Recent stadium improvements maximize opportunities for children of all ages to par- ticipate in and grow through co -curricular activities, which are necessary for lifetime success. In addition, high school physical education classes will use the field during regular school days. With the dome erected bad weather will no longer inhibit student fitness or learning. Youth sports programs will also use the turf throughout the year and have the protection of the dome in winter. As a partner in this project, the Minnetonka School District used its superior credit rating to secure financing for the facility at very low interest rates. However, the debt will be repaid with rental revenue from the facility and private donations. No taxpayer dollars are being used to construct the turf/dome, track, visitor bleachers, or brick patio entrance. School District capital improvement dollars are funding a permanent restroom and mechanical facility behind the visitors bleachers. The new restrooms have been sorely needed and will replace portable facilities that cannot be used in winter. The dedication, persistence and aggressive fundraising efforts of parents, youth athlet- ic associations and community members provided these fabulous gifts to our students and community. Synthetic turf field and dome The new turf is considerably safer for stu- dents, and saves the District thousands of dollars in annual field maintenance costs. Rental revenue and private donations will pay for this portion of the project. Each of the following groups has made significant contributions and pledged future donations and rental commitments: • MHS Touchdown Club • Tonka Football Association • MHS Lacrosse • Tonka United Soccer • Tonka Babe Ruth • Minnetonka Diamond Club • Minnetonka Girls Softball Association • East Tonka Little League • South Tonka Little League • Individual pledges from 15 contributors New running track A gift from the Minnetonka Track and Field Association, the new track surface will establish MHS as a premier track and field venue in Minnesota. New visitors bleachers A gift from the MHS Touchdown Club, the new visitors bleachers expand seating and will improve opportunities for large venue event rentals of the facility. Brick patio Leaving their permanent mark on MHS, hundreds of families, alumni and communi- ty businesses have purchased engraved bricks to develop a welcoming "M" circle patio at the entrance to the stadium. The Buy -a -Brick fundraiser has already covered all patio costs and will continue to generate revenue for future stadium enhancements. To Buy -a -Brick and leave your mark, visit www.minnetonka.k12.mn.us/tonkapride This world-class facility is available to students thanks to the generous donations of community members and youth athletic associations. k F i a Mm - r n rrl X 0 ILL cq�: J Lll O _ =F- U Uo Uo, mOJZQ, N CL ¢06o W (.D cn — 40'90'01 0 -,OZ = .1:31VOS x0013151 :S3 31VONVWNON/003 Ol NOIIIOOV W.IJ S100HOS onand `dNII13 Ccea L MM Gym Construction Guidelines — September 2, 2004 Edina Public Schools The School Board proposes the following guidelines for the construction of a new gym or gyms financed by the City of Edina on School District property with the understanding that based on our current needs the facility or facilities will not be utilized by the K-12 program. Any use by our Community Education Services program or other school program in the future will be billed back by the City of Edina to the Edina School District. Guidelines: • Needs assessment conducted by the City for new gym(s) and the Edina City Council's approval will be presented to the School Board prior to any discussion and decision by the School Board whether to proceed. • Location of gym(s) will be at the East Campus. • The number of gyms will not exceed 2. • The gym(s) must fit the campus architectural plan. • The School District will determine the architectural and construction management firms. • All costs of the potential gym(s) project will be borne by the City of Edina. • All operating costs, including ongoing maintenance, will be borne by the City of Edina. • The City of Edina will do all scheduling of the facility. • Needs for parking during the day or for potentially large attendance evening events should be agreed upon with the Director of the Edina Community Center.