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HomeMy WebLinkAbout2003-12-09 Park Board PacketEDINA PARK BOARD TUESDAY DECEMBER 9, 2003 7:00 P.M. COUNCIL CHAMBERS EDINA CITY HALL (Optional tour of new City Hall starts at 6:30 p.m.) AGENDA * 1. Approval of Wednesday, November 12, 2003, Park Board Minutes. 2. Park Assignments Presentation — Dave Fredlund. *3. 2004 Park Board Meeting Calendar. *4. 2004 Capital Improvement Plan — Enterprise Facilities. 5. Tobacco -Free Policy. 6. Gymnasium and Dome Facilities. 7. Updates. A. 2004 Fees and Charges. B. Adventure Peak. C. 1 sc Tier Regional Trail. D. Hilary Lane Dedication. E. Athletic Association Presidents Meeting. F. Lewis Park West Multi -Purpose Athletic Field Renovation Project. 8. Tuesday, January 13, 2004, Park Board Agenda Items. 9. Other. 10. Adjournment. *These are agenda items that require or request Park Board action. Memo To: Edina Park Board. From: John Keprios, Direcr Edina Park and Recrea on Department Date: December 1, 2003 Re: TUESDAY, DECEMBER 9, 2003, PARK BOARD MEETING STAFF REPORT. Enclosed you should find the following items: 1. Tuesday, December 9, 2003, Park Board Agenda. 2. Wednesday, November 12, 2003, Park Board Minutes. 3. 2004 Park Board Meeting Calendar. 4. TFYR Newsletter and supporting documentation. 5. Buckthorn Report from Tom Horwath. 6. Species Survivors newspaper article in Pioneer Press. 7. Letter to Sun -Current Editor by Todd Monson. 8. Newspaper article on Minnetonka Turf -Dome. 9. Letter to Edward G. LeMay, from Neil Weikart. The following is the monthly staff report concerning each item on the agenda with the exception of Approval of the Minutes and Other. "Other" is listed on the agenda for other information items (not requiring formal action), last minute items that may come up between now and the Park Board meeting, plus, cover any other concerns of Park Board members and/or attendees. NEW CITY HALL TOUR - 6:30 P.M. The optional tour of the new City Hall starts at 6:30 p.m. PARK BOARD MEETING AT EDINA CITY COUNCIL CHAMBERS The December 9, 2003, Park Board meeting will be at 7:00 p.m., in the City Council Chambers at Edina City Hall. If you are unable to attend, please call either Office Coordinator, Janet Canton, at 826-0435 or me at 826- 0430. PARK ASSIGNMENTS PRESENTATION— DAVE FREDLUND Park Board member, Dave Fredlund, has been assigned four parks to visit and make recommendations for improvements: 1. Tupa Park 2. Utley Park 3. Wooddale Park 4. Williams Park is Allyson Grande will be giving a presentation at the January 13th Park Board meeting. Allyson has been assigned Fox Meadow Park, Van Valkenburg Park, and Walnut Ridge Park. 2004 PARK BOARD MEETING CALENDAR I propose that the Park Board approve the 2004 Park Board Meeting Calendar as shown on the enclosed document. As you will notice, the meetings are proposed to take place in the Council Chambers in January; however, will meet in the new Community Room in the new City Hall beginning February. I am proposing no formal meeting in July; however, the Braemar Inspection Tour will take place on that 2°a Tuesday in July, which is the 13th Park Board action is requested on this agenda item. 2004 CAPITAL IMPROVEMENT PLAN — ENTERPRISE FACILITIES The enclosed materials show the Capital Improvement Plan projects for the seven different enterprise facilities. I ask that the Park Board approve the proposed CIP expenditures for 2004. Park Board action is requested on this agenda item. TOBACCO -FREE POLICY As you know, the City of Edina has an ordinance that prohibits tobacco use in any City of Edina owned public building. Currently our laws allow for tobacco use on park property provided that it is done outside the buildings. We currently do not prohibit tobacco use outside in parks, either by law or policy. As you will notice in the enclosed materials, the Minnesota Youth Tobacco Prevention Initiative has funded a statewide program called "Tobacco -Free Youth Recreation" (TFYR). Several cities have supported the effort and it seems as though no two cities are quite the same in their resolve. I would like to promote a tobacco -free "message" to our youth in a manner that does not place our staff in a position of having to enforce a policy or ordinance that will consume more staff time and place my staff in compromising positions with our customers. Before I recommend a specific policy, I would like for the Park Board to have a dialogue on the issue and give us feedback. Today, I support an effort that encourages voluntary compliance (not another law) of a policy that encourages youth to remain tobacco -free. Please read the examples from other cities and supporting documentation on the hazards of tobacco and I look forward to a healthy discussion. I would, however, like for the Park Board to formulate a policy for the City Council's consideration at the February or March Park Board meeting. Formal Park Board action is not requested on this agenda item at this time. GYMNASIUM AND DOME FACILITIES Now that the Edina School District successfully passed their referenda, it is time to revisit the Facilities Study Committee's recommendations. I ask that the Park Board discuss the next step in this complicated process to accomplish those goals. As you know, the Park Board approved the Facilities Study Committee recommendation, which suggest that these facilities would best serve the community if they could be placed adjacent to school facilities. 2 One of the most challenging issues at hand continue to be financing the operational expenses in a manner that does not jeopardize education or negatively impact city services. I will have some recommendations for discussion at the Park Board meeting as to what should be the next step in the process. Formal Park Board action is not requested on this agenda item at this time. UPDATES I intend to give the Park Board verbal updates on: A. 2004 Fees and Charges. B. Adventure Peak. C. 1" Tier Regional Trail. D. Hilary Lane Dedication. E. Athletic Association Presidents Meeting. F. Lewis Park West Multi -Purpose Athletic Field Renovation Project. TUESDAY JANUARY 13 2004 PARK BOARD AGENDA ITEMS For the January 13t Park Board meeting, I intend to have the following formal presentations on the agenda: 1. Allyson Grande, Park Board member - Park presentations. 2. Bob Obermeyer, Barr Engineering — Water quality management plan for Edina. • 3. Eric Zenner, University of Minnesota — Management of non-native invasive species, such as buckthorn, in an urban forest. 4. Tom Horwath, Edina Forester, and Vince Cockriel, Park Superintendent, - Buckthorn management plan and progress report. For your information, Diane Plunkett Latham and other volunteers intend to be at our February meeting to give us an update on their buckthorn initiative in Edina. I would ask that Park Board members make suggestions at this time for any other agenda items that should be considered for the January or other future Park Board agendas. OTHER This is an opportunity for Park Board members and residents to address other concerns. EDINA PARK BOARD 7:00 P.M. COUNCIL CHAMBERS NOVEMBER 12, 2003 MEMBERS PRESENT: Mike Damman, David Fredlund, Andy Finsness, Ardis Wexler, George Klus, Jeff Johnson, Floyd Grabiel, Linda Presthus, Mike Weiss MEMBERS ABSENT: Karla Sitek, Allyson Grande STAFF PRESENT: John Keprios, Ed MacHolda, Janet Canton, Larry Thayer, Sue Weigle, Tom Shirley, Ann Kattreh, Diana Hedges, Todd Anderson, John Valliere OTHERS PRESENT: Jim Van Valkenburg, Warren Djerf I. APPROVAL OF THE TUESDAY, AUGUST 12, 2003 PARK BOARD MINUTES Linda Presthus MOVED TO APPROVE THE AUGUST 12, 2003 PARK BOARD MINUTES. Jeff Johnson SECONDED THE MOTION. MINUTES APPROVED. II. EDINA SCHOOL DISTRICT REFERENDUM — JEFF JOHNSON Mr. Johnson indicated that since the referendum has passed he would like to set up a meeting to talk about the gymnasiums. Mr. Klus asked when the construction is anticipated to start to which Mr. Johnson replied next spring. However, they are now going to start working on the drawings. Therefore, this would be a good time to get an initial meeting in place with the people who are going to be on the facilities committee, so to speak, and if the city comes forward with some money to build a new gymnasium. Mr. Klus indicated that he would like to see a subcommittee formed to work with Mr. Johnson on this. It was noted that George Klus, Linda Presthus, Andy Finsness and Mike Damman will work on that committee. He stated that they will wait to hear from Mr. Johnson and staff to contact them and will go from there. Mr. Keprios asked Mr. Johnson if they are going to work on projects by priority or are they going to get everything done at once. Mr. Johnson replied that is something they are going to try to figure out in the next two to three weeks. Mr. Keprios commented that Gordon Hughes will be meeting with Ken Dragseth, Superintendent, to see what opportunities there are and suggest what path should be taken. Mr. Keprios stated that he feels that meeting should take place before anything else is done. He noted that he suspects what might happen is the City Council and the School Board might want to first brainstorm some ideas. III. 2004 FEES AND CHARGES Mr. Keprios explained that like all cities they have had a tough budget cycle. He noted that they are trying to hold the line on expenses and trying to make up a little of the differences in their fees but at the same time trying to keep all of their activities and access to facilities as affordable as they can and still make budget. Mr. Keprios commented that there really weren't any dramatic changes this year. Mr. Keprios indicated that Tom Shirley and Ann Kattreh have done a fabulous job coming up with the concept of "Adventure Peak". He noted that we have to remember that we have now made the transition from a free facility, that would ultimately leave us bankrupt someday, to a for fee facility. Mr. Keprios stated that Mr. Shirley has informed him that they have had very little difficulty in making the transition. However, a few issues have been raised for those who have multiple guests because it can get to be expensive for larger families. Mr. Keprios stated that at the Aquatic Center they try to encourage people to purchase a season pass because, if people use it on a daily basis, the season pass more than pays for itself. He noted it has been argued that the Aquatic Center is over priced on a daily admission basis, however, that encourages people to purchase the season pass and ensures that we make ends meet financially. Mr. Keprios pointed out that, if anything, our problem at Edinborough Park so far with "Adventure Peak" is that it has become too popular. He noted that he has received complaints that some people think it is undesirable and almost dangerous because there are too many people. He indicated that he just signed a purchase order to put in glass doors so that when they reach capacity they have another means to close it. Mr. Keprios stated that he understands where folks are coming from when they wish they could get in at a reduced rate when they have multiple kids and want to use it for only a short period of time. Mr. Klus asked what is driving the fee increases for the pool, track and rentals at Edinborough Park and Centennial Lakes. He indicated that it looks to him as though you are at a point now where you are going to be better off revenue wise than you have been in years and is curious what the thought process is. Mr. Shirley replied that at Centennial Lakes the building rentals have been very popular and added that Saturday nights are pretty much full, Friday nights are at about 60% and Sundays are at 80%. He indicated that it's mostly a capacity issue. They are very popular and are due for an increase. In addition they can definitely use the money to help offset expenses. Mr. Shirley explained that they have not had a rate increase with the putting course or paddleboats since they opened in 1997 and feels it is time for an increase. Mr. Shirley noted that at Edinborough they feel the season passes are a little too cheap and have decided to raise those amounts. He stated that even with that they are still having capacity issues. FA Ms. Wexler indicated that she also is a little surprised at the cost of a daily admission for the play park. She noted that if a grandmother comes in with two grandchildren for a short amount of time it could tend to get very expensive, which she understands, however, maybe there could be some other kind of a break for kids. Ms. Wexler commented that it appears to her that pretty soon it's going to -be the case of those who really can afford it and those who simply cannot. She noted that she's not sure that is something that she would like to have be thought about of this community. Mr. Grabiel indicated that New Brighton has a similar play structure and asked what they charge to which Mr. Shirley replied they charge $4.50. Mr. Shirley pointed that "Adventure Peak" is by far the best play structure out there and they also happen to charge the lowest price. Ms. Presthus indicated that she has been asked what do parents do when they have to bring a child to swimming lessons at Edinborough and they have to bring another child because they have no other option. What are they supposed to do with their other child because they used to be able to run around the Great Hall area for free. She asked if the option now is to have the kids sit on the stage and watch the other kids play. Mr. Shirley explained that they have had that issue for a while and pointed out that the Great Hall actually used to be a fee-based area during that time for open basketball. Therefore, technically it has not been open for free in the past. Mr. Keprios noted that those children are offered a discount rate of only $2.00 per child to use the Great Hall and Adventure Peak while their family member is taking swimming lessons. Mr. Shirley indicated that what he has heard is that the majority of those people are fine with it or they can sit on the stage and do their homework at no charge. He noted that the Swim Club also seems fine with it. There are just a few parents out there who want a better deal than what they're getting. Ms. Kattreh pointed out that the comment that she has heard from the Swim Club is they absolutely love the facility at Edinborough because of the environment. She also noted that in her meeting with the Swim Club the coaches are thrilled to be able to have access to the amphitheatre because it gives them a place where they can do their stretching. She indicated that the Swim Club also stated that it's the most comfortable environment that they have to watch the swimmers because they don't have to sit in the pool area. The Swim Club has had a lot of very, very positive things to say. Mr. Klus asked why the pool rental rate hasn't been raised to which Ms. Kattreh replied they raised it two years ago from $12.00 to $25.00. She noted that the Swim Club informed them that if they raised it any more they would not be able to afford to use Edinborough. Ms. Kattreh pointed out that the schools are not charging any more than Edinborough. Warren Djerf, St. Louis Park resident, indicated that he wrote a letter to the publisher at the Sun Current, which was published in last week's paper. He pointed out that as his letter states he is a resident of St. Louis Park and has four small children ages 7, 5, 3 and 1. He explained that his main concern is the winter months that are coming up because there are not a lot of options for indoor activities for young children. He noted that typically he and his four children spend one to two hours every Saturday morning at Edinborough Park, which in the past there has been no fee. However, now with the play park there is a fee, which costs him $20.00 for a daily admission or $400.00 for a season pass for his four children. Mr. Djerf commented that he agrees there should be a fee charged and also does not have a problem paying a non-resident fee. However, he noted that he thinks there should be a "family rate" fee for the play park that would cap the total amount charged to a single family, say $10.00. Mr. Djerf pointed out that he doesn't think a family's tax bracket should determine their indoor recreation options. He commented that in his letter to the publisher he did encourage people to contact the City. Mr. Djerf stated that in one of his e-mails to Ms. Kattreh about a month ago she claimed that the response to Adventure Peak had been overwhelmingly positive. He indicated that he is curious what reaction the City has had from his letter. He also pointed out that he would like to say that the people who are visiting the park are the ones who can afford it and of course they are going to be overwhelmingly positive. You aren't hearing from the people who aren't visiting. Mr. Djerf indicated that he also doesn't see places such as Maple Grove, Woodbury and Eagan as a viable option for him when he only has a few hours. He noted that he doesn't want to spend more than half of the time he has in the car. Mr. Djerf also pointed out that percentage wise going from free to $4.00 and $5.00 is a very large jump unlike increases with other fees and charges within the City. Mr. Djerf stated that approximately three years ago he talked to Ms. Kattreh about the funding of Edinborough Park to which she made the point that they rely very much on the event business because they are self-supporting and they have to basically support themselves mainly with the rental income from banquets. Therefore, his question is has that changed. He noted that he could anticipate now that with funding from the play park there should be a nice surplus in a year or two. Mr. Djerf asked if that is the direction the City is going towards what is that money going to eventually be earmarked for and has the mission of Edinborough Park changed. Mr. Klus indicated that he wants to make sure he understands what it is that Mr. Djerf would like the Park Board to comment on. One is that he would like to see the City charge a family rate fee for the play park that would cap the total amount charged to a single family at $10.00. The second item would be to comment on the philosophy of Edinborough Park. Mr. Djerf replied that a family rate is a suggestion on his part, however, bottom line is that on a single income it's too expensive to bring his four children. Secondly, if this is a new funding source for Edinborough Park what is the money going towards say two years from now. Mr. Keprios pointed out that as far as the mission of Edinborough Park, quite frankly they really didn't want to have to change what they were doing. He noted that when it was first built they had hoped it would be financially solvent. However, we have since learned that if things were left unchanged they would eventually have to close the doors. 4 Mr. Keprios explained that in the past on a real bad year Edinborough Park loses over 1/4 million dollars. He noted that the way they make up that loss is they keep chipping away at a trust fund, which at one point when they first opened the doors was almost 9 million dollars. He indicated that every year they keep picking away at that to pay off their deficit from operating costs. We have relied on earnings from the trust fund to help offset operational expenses, however, with less principal and lower interest rates, our revenue source is becoming less each year. He stated that the plan was to create a financial model where we could offer free programming at the amphitheatre, Great Hall and grotto area. The only thing for fee would be the pool, track and ice rink. Mr. Keprios explained that they don't want to end up like St. Paul's Town Square indoor park, which had to close the doors because they could no longer afford the operational expenses. Therefore, Mr. Shirley and Ms. Kattreh came up with this fabulous idea to ensure that we don't go bankrupt and that's really why "Adventure Peak" was created. Mr. Keprios explained that if they have a really good season we have a shot at breaking even. He stressed that our intention is not to make it a profit center and use the money elsewhere, it's so we can keep our doors open. That's really why it has changed from a for free park to a more creative fundraising opportunity to capture some revenues to offset operational expenses. Mr. Klus asked Mr. Shirley and Ms. Kattreh to comment on whether or not they feel capping is a good idea for Edinborough. Mr. Shirley replied that they did think about it, however, they decided it would be best to base their fees on what other similar facilities are doing. He added that they are still lower than everyone else out there and also feel that we have a better product. Mr. Klus again asked Mr. Shirley what his thought is on capping it on a total number for a family to which Mr. Shirley replied it's a tough precedent to set because he doesn't think they really do it anywhere else. It's tough to justify charging five people the same amount you would charge two people. Mr. Shirley added that also when you look at it they would basically be turning down dollars and that we can't afford to do that. He noted that this year we are scheduled to lose approximately $70,000. Mr. Keprios indicated that years ago we used to offer a family rate at the pool and what we found is that people to our surprise had much larger families than expected. People's definition of family stretched beyond our expectation. He also noted that for Edina residents who have difficulty paying for access to their facilities the Edina Community Foundation offers a wonderful grant-in-aid assistance program. However, being a non-resident, this doesn't help Mr. Djerf's situation. Ms. Presthus pointed out that there is a cap of 8 members for a season pass at the Aquatic Center. Mr. MacHolda replied that most community pools today stack people and there is no limit. For example, one person is $40.00, two people is $80.00, three people is $120.00, etc. He explained that he is trying to get to that point and noted that his individual pass has been more expensive than the neighboring communities. Mr. MacHolda noted that in a perfect world it would be $50.00 per person on the resident side and $60.00 per person for non-residents. He noted that is what Edinborough is doing, $75.00 per person for residents and $100.00 per person for non-residents, it just stacks itself. Mr. MacHolda pointed out that is the direction he is going because he doesn't want to reduce his individual rate, which has been in place for many years. He noted that 5 he thinks people should pay for what they use, and a smaller family should not have to subsidize a larger family. Mr. Finsness stated that he doesn't think we can go backwards, it was really nice for a number of years to have an indoor park that was free but it's different now and he accepts the difference. Ms. Wexler indicated that she would still like to see a different breakdown. Ms. Presthus commented that being a mother of four children she has a lot of empathy for Mr. Djerf and noted that she would like to see if somehow something could be factored in. She noted that she understands the philosophy but would still like to see if something different could maybe be done. Mr. Fredlund commented that he doesn't see an alternative. Mr. Grabiel stated that it seems to him that it's at a market rate and they are trying to get to a point where they are not losing money and this is one way they found to do it. Larry Thayer, Arena Manager, indicated that he is proposing to raise the hourly rate the customary $5.00 for the arena's 2004 fees and charges and added that they are still within $5.00 of their local competitors. He noted that all of the other revenues had an increase last year. Mr. Klus asked how much more revenue would this create to which Mr. Thayer replied approximately $40,000. Mr. Fredlund pointed that the Arena does offer a family member structure with a maximum of 7 people. Ms. Presthus commented that the season ticket for the arena increases only $5.00 for each additional member after the first two. Therefore, there is a precedent that has been set for a family pass at a reduced rate at least at the arena. Mr. Fredlund asked if Braemar Arena makes money or is it subsidized. Mr. Thayer replied that they try to get as close to breaking even as possible. He noted that the last time they broke even was in 2000. He indicated that typically they lose a few dollars because user fees pay for the retirement of debt service, which will be done in 2009, however, user fees usually cover their operating costs. Susan Weigle indicated that at the Senior Center they just raised their dues $1.00 and they have not had one complaint. She noted that they have had a lot of rentals in the past year and as of right now they have five rooms that have been rented for the month of January. Ms. Weigle commented that they just made a verbal agreement with Community Education to share the proceeds from all upcoming cooperative programs, which will basically cover the cost of heating, lighting and staff. Ms. Weigle stated that they have also just reached an agreement with the Edina Art Center in that they will pay the Senior Center a flat fee of $1,200.00 a year for the use of Classroom One. Ms. Weigle noted that she thinks they have done very, very well. C Ms. Presthus asked if there is a plan for putting in any cooking facilities. Ms. Weigle replied that they are trying to raise money because they would like to have a drain in the floor, a three -basin sink, a hand washing sink and a proper stainless steel refrigerator. Ms. Presthus asked if they can see that happening within the next year to which Ms. Weigle replied no. Ms. Hedges indicated that their classes have been overbooked and that is why they are going to the Senior Center as well as at Arneson Acres. She noted that they are even considering using the warming houses during the off-season. Ms. Hedges stated that they are raising the class prices and added that they do offer a price break to people who take workshops with their children. She noted that she hopes they are able to continue to be able to give breaks to families because there is nothing like being able to spend quality time with your child doing art. Ms. Hedges stated that they are still struggling with the Media Arts Studio and they are trying to come up with some more creative ideas. She noted that they are raising some of the fees, however, they can't go too much further or they will be out of the range. Ms. Hedges commented that last year they had over 7,200 students compared to when she first started working at the Art Center there were 1,200 students. Mr. Klus asked Ms. Hedges if she feels they have really maximized the facility in terms of classes to which Ms. Hedges replied definitely and added that they now offer classes on Friday nights and Sunday afternoons, which currently have waiting lists. Mr. Valliere indicated that the golf course had a good year. Their revenues were slightly over 3 million dollars which is up approximately $300,000. Mr. Valliere explained that the golf course is a self-sustaining entity and they try to make improvements to their facilities with their profits. He stated that it's a tight market in golf and noted that they didn't raise their fees for 2003. Therefore, this year they are looking to increasing the greens fee for 18 -hole patron and non -patron $1.00. Mr. Valliere explained that their golfers are sharp shoppers, especially the seniors who have been migrating out to more rural areas. He noted that hopefully they won't get into too bad of a price war situation. He commented that he feels Braemar's position is in the upper middle area of its comparable courses. Mr. Valliere pointed out that some of the courses that raised their fees last year are not going to make that move this year, so everything does sort of balance out. Mr. Valliere indicated that they are also going up slightly on their driving range balls, which have not had an increase in two to three years. Mr. Klus asked Mr. Valliere what he thinks the overall increase in revenue will be with the raised fees to which he replied the greens fees would bring in approximately $55,000 and the driving range approximately $12,000. Mr. Fredlund asked Mr. Valliere what the participation level is on the Men's Club to which he replied it is pretty level although their waiting list isn't as long as it used to be. He noted that there are now approximately 350 members, which they dropped from 375. He explained that they dropped down to that level so that they would not be required to 7 play on the new nine -hole course, which is not a favorite course with them for a number of reasons. Mr. Valliere pointed out that Amy Smith, a staff member at Braemar, has done an exceptionally good job of marketing the Club House. He noted that the rental revenues are paying off the money they invested into the facility. Mr. Klus asked Mr. Valliere what they are planning for the next big improvement to which he noted that they recently built a new maintenance building at the Fred Richards Golf Course. He noted it was in terrible shape and they drastically needed a new one, however, they are a little over budget on it. Mr. Valliere indicated that the next project is probably going to be an expansion of the driving range. Mr. MacHolda indicated that the only increase he is recommending for the Aquatic Center is a $5.00 increase for the family season passes. Mr. MacHolda explained that with the aquatic instruction last year was the first year of a five-year partnership where the program was not run by the City of Edina. The pool was rented to the Foss Swim School and noted that the fees listed are still less than what the Foss Swim School charges at the pools they own and operate. Mr. Klus asked if they were successful with the lessons they offered to which Mr. MacHolda replied yes, the Foss Swim School has a very reputable program. Mr. Keprios commented that they do not offer a maximum family rate for daily admission at any of their facilities. However, they do offer a break for season tickets whether it's at the Aquatic Center or Arena. He noted that perhaps that's part of the equation that they are missing on the play park at Edinborough and maybe that should be looked at and considered. Ms. Presthus asked Mr. Shirley if they sell a lot of season passes to which he replied so far this year they have sold 73 and next year they are hoping to sell between 500 and 1,000. Mr. Shirley explained that when they were originally writing this they did put down an amount for each additional member. However, as Mr. MacHolda noted the trend tends to be to get away from doing it that way. Mr. Shirley commented that he would not be adverse to looking at this again. Floyd Grabiel MOVED TO RECOMMEND TO THE CITY COUNCIL THE 2004 PROPOSED FEES AND CHARGES. Dave Fredlund SECONDED THE MOTION. Mr. Johnson asked why some of the programs have been canceled to which Ms. Tilsner replied they have mostly been because of low attendance. Ms. Tilsner did point out that Adult Fall Softball was not offered this year because they decided to extend their summer season for the reason that they needed extra weeks for rainout make -ups. Ms. Presthus indicated that she would like to look more at the family pass structure on the play park area and noted that she doesn't feel comfortable passing the fees and charges without some kind of an amendment to at least look at the situation and possibly develop something different. Mr. Grabiel stated that when he was taking pictures on Saturday at Edinborough Park the place was full of people. He noted that Edinborough Park has a'/4 million dollar deficit a year that they are trying to make up. He indicated that he has empathy for people too, however, they need to use some common sense and prudence. Mr. Grabiel pointed out that what they are charging is market and comparable, the fees are not set too high. He noted that he doesn't see how they can justify making a bunch of exceptions for everyone on the basis that a few people think it's too high. Ms. Wexler noted that she would offer an amendment that the issue be taken out of the fees and charges and be revisited at the next Park Board meeting with a cost analysis. Mr. Klus asked Mr. Keprios if they would have time to take this issue to the next Park Board meeting to which he replied yes if it is just the one item. Mr. Keprios noted that he would recommend that they take off the play park season pass only, resident and non- resident and leave everything else in as it is. Mr. Klus asked Mr. Grabiel if he is open to this amendment to which Mr. Grabiel asked then why shouldn't they do this for every other program. Mr. Klus asked if anyone wants to call the motion that is on the table. Ms. Presthus asked Mr. Thayer how much a season pass would be for the Arena for a family of four. He replied it's a base of two at $85.00 plus $5.00 for each additional member so it would cost $90.00. Ms. Presthus commented that a season pass for the play park at Edinborough would cost a family with four kids $400.00 to which Ms. Presthus noted that's her argument because it's not comparable. Mr. MacHolda commented that one thing that is unique to the Arena's situation is it offers open skating 90 minutes a day where the play park is open every day all day. Mr. Finsness commented that he agrees the play park season pass should be taken out and looked at to see if something different can be done. MOTION CALLED IN FAVOR — 2 OPPOSED — 6 MOTION FAILED. Linda Presthus MOVED TO ACCEPT ALL FEES AND CHARGES EXCEPT TO PULL OUT THE PLAY PARK SEASON PASS SO THAT WE CAN TAKE ANOTHER LOOK AT A POSSIBLE STRUCTURE AND NOT TAKE THE TIME 9 TONIGHT BUT JUST LOOK AT THAT ONE PIECE. Ardis Wexler SECONDED THE MOTION. Ms. Presthus indicated that all she is asking is that they take some time to look at this and evaluate it. MOTION CARRIED UNANIMOUSLY Mr. Klus asked Mr. Keprios if he could include some of the board members on this discussion. Mr. Keprios proposed that Mr. Shirley, Ms. Kattreh and he cycle on a recommendation that he will e-mail to everyone. It was noted this is a good idea and the Park Board can respond to Mr. Keprios on whether or not they think he is on the right track and if not they will adjust accordingly. IV. EDINA COMMUNITY FOUNDATION SPECIAL PRESENTATION — JIM VAN VALKENBURG Jim Van Valkenburg informed the Park Board that the Edina Community Foundation has been in operation for 25 years and in that time they have paid out approximately $400,000 worth of donations or gifts for different projects primarily within the city. Mr. Van Valkenburg explained that the project Mr. Klus has asked him to talk about is the neighborhood groups who get together and come up with money to put towards their particular park. He indicated that the Edina Community Foundation could set up an account for the neighborhood groups to hold the money. He noted that is what they recently did for the people who put together the Fox Meadow Park project. Mr. Van Valkenburg indicated that what they have done is they make an agreement with a group whether it be a neighborhood group, Senior Center, Art Center, etc., they receive the money, bank it, invest it and basically hold the money until the group is ready to use it. He explained that there are advantages to groups using this program. First, they don't have to pay the 6 1/z% sales tax and second they don't have to go through the city bureaucracy with the bidding process and so on. Mr. Van Valkenburg indicated that the neighborhood group would control it completely, the Edina Community Foundation is just there to hold it and that's all. He stated that what Mr. Klus is suggesting is that they take this program on the road to the various neighborhood groups. He noted that it would be Mr. Klus's job to come up with these groups who may have a particular project they would like to have done at their parks. Mr. Van Valkenburg stated that he is merely here to say that they are available to do that and work with the Park Board in any way that they can. Mr. Van Valkenburg explained how the process works. He noted that they would make an agreement with the neighborhood group that states that as of right now they charge I% for holding and processing and if they had to do a lot more they would of course charge for that. He indicated that they would prorate any income or earnings that it makes with any of the other funds. 10 Mr. Klus commented that they have also talked about the associations may want to use this as another vehicle to hold their money. It was noted that the Edina Community Foundation would set up an account so the neighborhood group would not have to set up another account. The Edina Community Foundation would do the accounting and report where the money has gone and what it has been used for. He stated that the neighborhood group would no longer need their bank account because the Edina Community Foundation does all of the work for just 1% of the fee that they hold. He noted that he thinks this is well worth it. Mr. Klus indicated that neighbors from Countryside Park want to get together and do some remodeling of the park and are looking at donating some money. He noted that the Edina Community Foundation would be a great place for them to put their money. Mr. Klus stated that Mr. Van Valkenburg just talked to his neighborhood group and they love the idea and are looking forward to getting their agreement from the Edina Community Foundation. Ms. Presthus asked just for the legality of it is it okay to contribute to the Edina Community Foundation and take the non-profit status and take the contribution individually knowing that it's applied to something in particular. Mr. Van Valkenburg explained that essentially it's a donor advised type of thing, a group gives us the money and tells them what they want done with it. Ms. Presthus asked how many parks have associations to which Mr. Keprios replied that he would call them neighborhood groups, there really are not any formal park associations. Mr. Klus commented that his neighborhood group call themselves the "Edina Highland Neighborhood Association". He explained that their sole purpose in their bylaws is strictly for the beautification of the islands and the park in their neighborhood. That is what all of their money goes towards. Mr. Klus asked if the Edina Community Foundation is encouraged through the Edina City Website to which Mr. Keprios replied yes, there is a link there. Mr. Keprios indicated that the Edina Community Foundation does office at the Edina Senior Center, which has been a great benefit. Mr. Keprios pointed out that another great benefit that the Edina Community Foundation does is they provide the money to the Rosland Grant - In -Fund. He noted that they give over $2,000 a year to the Fund, which is for families that can't afford recreation facilities and programs. He stated that it is limited to Edina residents and there is a limit of $150.00 per family per calendar year. V. TODD PARK SKATING RINK Mr. Keprios explained that the City Council sent staff on a charge to come up with different options to cut their budget without cutting any full-time staff to which he noted they came up with a list of over a dozen different items. He indicated that one cost savings idea was to eliminate Todd Park as a skating rink site. Ms. Tilsner, however, came up with a better idea of reducing the number of hours that they would keep Todd Park open. Mr. Keprios explained that they really don't save much money on the 11 maintenance end because they need the same number of full-time staff and water is cheap. The major expense that could be saved would be in not paying a warming house attendant. In addition, it would be a shame to leave such a nice new building locked up during the winter season. He indicated that he took Ms. Tilsner's suggestion a step further and sent a survey to approximately 200 homes within the Todd Park area. He noted that 54 people responded to the survey with the majority choosing Option 1. He stated that Option 1 states the warming house would be open on Tuesdays and Thursdays from 4:00 pm to 8:00 pm, Saturdays from Noon — 4:00 pm and Sundays from 1:00 pm to 5:00 pm. In addition he noted that 8 people responded that they would be willing to volunteer as an on-site warming house attendant. Therefore, they could possibly coordinate with those volunteers to keep it open even more hours beyond those scheduled times. Mr. Keprios explained that what he is proposing is that they continue to have a skating rink at Todd Park and go with Option 1 and try the volunteers on whatever basis they are willing to commit to. He added that with the keyless entry system they know who is opening and closing the building. Mr. Keprios commented that he thinks they can still offer the service 7 days a week as long as there is a paid or volunteer warming house attendant on duty. He indicated that we could publicize this so the public will know what hours Todd Park will be open. Ms. Wexler asked if the volunteers would be trained in basic first aid in case there is a problem and secondly what are the insurance implications. Ms. Tilsner replied that she would provide them with basic first aid as well as an orientation and a few other things. She indicated that they have used volunteers in some of their other programs and she is pretty sure that the City has liability coverage for that. Ms. Wexler asked if there is a phone at Todd Park to which it was noted yes. Ms. Presthus indicated that she read in the comment section of the survey they were asking if benches could be put outside for days when the warming house is not open. Mr. Keprios stated that we plan to do that. Mr. Keprios noted that he thinks they can still offer the service but at half the cost because the majority of the cost for the warming houses is for the attendants. Ardis Wexler MOVED TO RECOMMEND OPTION #1 AS A REDUCED HOUR SCHEDULE FOR THE UPCOMING 2003-2004 SKATING SEASON AT TODD PARK. IN ADDITION RECOMMEND THAT STAFF CONTACT THE EIGHT RESIDENTS WHO ARE WILLING TO VOLUNTEER THEIR TIME AS WARMING HOUSE ATTENDANTS AND COORDINATE AN EFFORT TO KEEP THE FACILITY OPEN ON DAYS BEYOND OPTION #1. Mike Damman SECONDED. MOTION CARRIED UNANIMOUSLY. VI. 2005 U.S. JUNIOR GOLF AMATEUR CHAMPIONSHIP — JOHN VALLIERE Mr. Valliere informed the Park Board that Mike Damman was just voted "Volunteer of the Year" by the Minnesota Golf Association. He noted that Mr. Damman donated an immense amount of hours. 12 Mr. Valliere explained to the Park Board that each golf course usually hosts a golf tournament for a respective association once a year. He noted that in 2005 the National Junior United States Golf Association selection of their junior champion (under 18 years of age) needs to have a qualifying site from each state and noted that Braemar has been asked to serve as a qualifying site. Mr. Valliere pointed out that it would mean an approximate loss of $1,500.00 worth of income as they set aside the course for that specific time. He noted that he thinks it's a matter of them taking their turn to do that and added that it's a good cause. Mr. Klus asked Mr. Valliere if what he is looking for is a motion to waive the fees and allow the USGA to have this tournament to which he replied yes Mike Damman MOVED TO HAVE BRAEMAR HOST THE 2005 NATIONAL JUNIOR UNITED STATES GOLF ASSOCIATION TOURNAMENT AND THE GREENS FEES WAIVED. Andy Finsness SECONDED. MOTION CARRIED UNANIMOUSLY. VII. 2004-2008 CAPITAL IMPROVEMENT PLAN Mr. Keprios explained to the Park Board that the capital plan really prioritizes what we feel are the most important construction projects or park improvement projects that require funding through capital dollars. He noted that this is funded through what they call a revolving fund. He stated that they are staying on track with improving the field spaces and noted that Lewis Park west field is still scheduled to be renovated next year and if funding is available they would also like to put up field lighting. He noted that if they are able to put up lights it would be like a gain of two non -lighted fields. Ms. Presthus indicated that she tripped almost three times on the walking path at Lewis Park and asked when they plan on work on that. Mr. Keprios replied that is on the list to be fixed next year. Ms. Wexler indicated that she almost fell on the pathway to the clubhouse at Braemar about a week ago. Mr. Keprios replied that Mr. Valliere has money in his budget to take care of that problem. Mr. Keprios noted that the Lewis Park east parking lot is badly in need of repair, which is why the project has been moved up to 2004. He also indicated that Pamela North parking lot is also in need of replacement in 2004. Mr. Keprios indicated that he would like to see the Skate Park concessions building budgeted for 2004. He explained that all three communities must pay the same amount, however, Richfield cannot afford it in 2004 but will likely have funding available in 2005. He indicated that he would at least like to get funding approved now to encourage the other partners to do the same. Mr. Keprios commented that the YMCA is spending $250.00 a month to rent a portable toilet and another $250.00 a month for a portable storage bin. He noted that they desperately need a permanent structure that has sanitary 13 restroom facilities and the ability to capture some additional revenues through concessions. Ms. Wexler asked if Richfield can't do it in 2004 does Edina have the capacity to pick up their share and have Richfield pay back Edina. Mr. Keprios replied that what he is proposing is that we not even put in a nickel until everyone has the money in place and can afford to give equal amounts. Ms. Wexler asked Mr. Keprios if Richfield doesn't have the money for 2004 why are you asking to have it in the capital plan when it won't be built next year. Mr. Keprios replied that he feels that this will encourage the other communities to approve their funding plus we plan to do additional fundraising by asking for major sponsorships. He commented that this is a work in progress and doesn't think they will be spending it in 2004 but wanted to be sure it got on the radar screen. Mr. Klus indicated that he would be shocked if they didn't receive enough sponsorships to build a good portion of it. Mr. Keprios explained that on the Capital Plan Improvement list where it shows "ext" under the project number those are all carry over projects that they did not complete in 2003 but have already been funded and approved by the City Council and will be completed in 2004. Floyd Grabiel MOVED TO APPROVE THE 2004 CAPITAL IMPROVEMENT PLAN. Ardis Wexler SECONDED. MOTION CARRIED UNANIMOUSLY. VIII. ACCESS TO PUBLIC FACILITIES POLICY Mr. Keprios indicated that they have updated the "Access to Public Facilities Policy" which was mailed out to Park Board members with their October packet. He noted the significant thing that has changed in the policy is where it states under Purpose and Intent: "It is the City of Edina's view that the public is best served when there is only one independently incorporated youth athletic association per sport. The City of Edina also understands and supports that in some cases the public and volunteers are best served by having the traveling component of a particular sport administered by its own independent youth athletic association. To that end, the City of Edina will charge differing facility use fees with intent to discourage formation of new youth athletic associations that compete with existing youth athletic associations and creates a duplication of services, which the City of Edina views as not in the public's best interest. Further, the City of Edina will not provide any administrative or professional recreation staff liaison staff assistance to competing youth athletic associations that are determined to be duplication of service and not in the public's best interest." Mr. Keprios commented that it lays out the philosophy very straightforward. He noted that our attorney, Jerry Gilligan, feels that legally we still have to provide access to all groups, however, we can legally charge differential fees as stated in the revised policy. 14 Mr. Klus asked Mr. Keprios to briefly explain the relationship between the City of Edina and the 14 athletic associations. Mr. Keprios replied that basically we have the power of facilities and also the leverage of charging fees to use these facilities, plus, we provide them with professional staff support for scheduling, as well as, clerical services. Mr. Klus asked what would happen if we weren't happy with one of the associations to which Mr. Keprios replied we could choose to no longer recognize them as the governing organization for that particular sport and therefore charge them a different fee as well as reduce the amount of support they receive. Mr. Keprios informed the Park Board that since they last talked about this issue, another non-profit association has formed. It's called the "Edina Amateur Athletic Association", which is being headed up by Paul Bearmon and noted that he acquired a 501 C3 status. Mr. Klus asked which sport this is for to which Mr. Keprios replied that it actually blankets all of them. Mr. Klus asked if they want to compete with some of the associations that are already out there to which Mr. Keprios replied yes and added that this is a trend that we should be concerned about. Mr. Klus asked which priority they would fall under to which it was noted they would probably be a priority 7 under the revised policy. Mr. Keprios explained that Mr. Bearmon did bring up a lot of good issues and noted that he is not saying this is necessarily a negative. He noted that he is really trying to do some really good things and we are listening to and working with him. Floyd Grabiel MOVED TO ACCEPT THE CHANGES TO THE REVISED ACCESS TO PUBLIC FACILITIES POLICY. Mike Weiss SECONDED. MOTION CARRIED UNANIMOUSLY. IX. PARK ASSIGNMENTS PRESENTATION — FLOYD GRABIEL Mr. Grabiel indicated that he was responsible for reporting on three parks: Arneson Acres, Centennial Lakes and Edinborough Park. Mr. Grabiel stated that Arneson Acres Park is located on 701h Street, just East of Highway 100. He informed the Park Board that Arneson Acres was deeded to the City in 1969 by Morton Arneson and was established for the use of the Edina Garden Council. He explained that the point of it was to turn into sort of a European formal style garden park. He noted that in addition to the garden the house houses the Edina Historical Society. Mr. Grabiel commented that it really is an interesting area and doesn't get a lot of traffic. He stated that one of the concerns at Arneson Acres is the entrance. Often times, people will drive by and not even know it's there. The entrance needs to be done differently. Mr. Grabiel noted that Garden Council has built a gazebo at Arneson Acres and also has a greenhouse. He indicated that they operate the greenhouse and get the seeds, grow the plants, tend them and transplant them at the parks. He stated that City of Edina staff also transplants some of the flowers at the various parks. Mr. Grabiel pointed out that Centennial Lakes used to be the Hedberg Company's gravel pit, which was dug out and now has a lake that is 8' to 10' deep. He noted that DNR does stock it and people do fish there. He stated that the City does rent out the Centrum 15 Building for various events. He noted that there is a walking path, which a lot of people use as well as there is an amphitheatre and a miniature golf course. He noted that there is currently some discussion going on regarding the lawn games area and what to do with the space. He noted that he would like for it to stay the way it is. People participate in lawn bowling and croquet games. It's such a unique facility that he thinks it should be left as it is. Mr. Johnson asked if there is a charge to use it to which Mr. Grabiel replied that they do charge for lawn bowling, croquet, miniature golf, paddle boat rentals and that type of thing. Mr. Grabiel pointed out that they have had a few issues regarding maintenance. Kids were a problem at night and what to do with bicycles. He noted that the first phase was completed in 1991 and the final completion was 2001. Mr. Grabiel commented that Centennial Lakes is a wonderful park and gets a lot of use. It's a real gem because of everything they have done with it and the multiple use of it. Mr. Grabiel indicated that Edinborough Park is a mixed-use facility. There is a hotel, a senior high rise, offices, rental area, play area, track, swimming pool and amphitheatre. He noted that basically there are sort of three constituents there but it all seems to work pretty well. Mr. Grabiel showed pictures of the indoor play structure and noted that it was very busy when he was there taking pictures at 4:00 on a Saturday. He noted that it really is a wonderful, wonderful facility. Mr. Grabiel commented that issues at Edinborough Park is that they have a deficit running so there is a need to fund the deficit so that they can keep the park in operation. X. UPDATES A. 1St Tier Regional Trail — Mr. Keprios informed the Park Board that there is going to be a public open house style meeting in the Council Chambers on November 18th at 7:00 pm. He noted that the Three Rivers Park District recently sent out a mailing to just over 2,000 households in Edina that are within five hundred feet on both sides of the trail. He indicated that there will not be a formal presentation. He stated that the mailing indicates that they are in the master planning stage in the process and would love to have input from the community as well as explain why and how this came about and how we got to the point we are at. B. Normandale Park and Sherwood Park Playground Equipment - Mr. MacHolda indicated that Normandale Park is about 75% complete and their hope is to have everything done by the end of the week. Mr. MacHolda stated that Sherwood Park is 99% complete and they hope to finish tomorrow. Mr. Keprios indicated that Mr. MacHolda has done a really nice job in working with the neighborhoods and in selecting equipment. He pointed out that not every neighborhood wants the same thing. He added that it has been very productive. 16 C. Metro Transit Park & Ride Proposal — Mr. Keprios informed the Park Board that Our Lady of Grace is now reconsidering the offer with the Metro Transit Park and Ride Proposal. He noted that another option, now that the school referendum passed, might be using the current school bus garage location if they end up moving to a better site. XI. OTHER A. New City Hall — Mr. Klus asked Mr. Keprios if at some time in the next couple of months he could schedule a time, for those Park Board members interested, to take a tour of the new City Hall to which Mr. Keprios replied yes. He noted that it would be nice if he could schedule something for possibly 5:00 pm before a Park Board meeting. B. City Websites - Ms. Presthus indicated that she is on the Community Education Service Board and because she is on that board she is also heading up a community marketing group. She explained that they are looking at all of the community education services and their marketing and how they are communicating to the whole community about everything that is being offered. She indicated that one of the questions that has come up is it's hard to find where everything is. She noted there is one website for the schools, another for community education and another for the City. Everything within the city has a different website. Ms. Presthus stated that they are looking into how that can somehow be changed so people can have an easier time finding what it is they are looking for. She explained how the whole community of Bloomington is putting theirs together. Ms. Presthus pointed out that it's something they are talking about and they are not trying to take anything away from the city's website or to even redo it. The thought is to try and somehow tie everything together to make it easier. Ms. Presthus indicated that she just wanted the Park Board to be aware of this. C. Athletic Association Issue — Mr. Keprios informed the Park Board that Mr. Krieger is a disgruntled parent whose son did not get chosen for a particular basketball team and had his attorney write a letter to the Edina Basketball Association asking questions. Mr. Keprios stated that a copy of the letter was enclosed with the Park Board packet. He noted that what is important for us is that we have our policies in place. He added that he has been in contact with the City Attorney and will wait and see where this leads. D. Park Assignments - Mr. Keprios indicated that he thinks it's terrific that the Park Board members are willing to visit the parks and give presentations. He noted that to date everyone has done a wonderful job. Mr. Keprios asked the Park Board members that when they are at their respective parks to approach their visits with a needs assessment mission in mind. This way you can get a feel for what you think some of the changes or additions should be and noted that some parks might not need any changes, whereas, other parks may be in need of significant changes or additions. He hopes that this process can serve as our needs assessment survey for the entire park system. 17 XII. ADJOURNMENT Floyd Grabiel MOVED TO ADJOURN THE MEETING AT 9:50 PM. Jeff Johnson SECONDED THE MOTION. MEETING ADJOURNED. 18 x x .y o a C7 Q CIS U U En U) o o o a d O O O O o O 0 0 O o 0 0 0 0 0 0 0 0 obn to N bb to blo to tb to th th O O b O O O O . . . . . . . . . . . . . . 6. 6. 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Q.. 0 0 0 0 0 0 0 0 o OO O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C) N ti O cd w O t O v O ¢ d qtoo O 0 C) ti O ti O 0 ti ON d p N N O O 01 O Z oN u0i Q b b b b lc� b -0 1011:1"0 10 b 10 En Ln En En W En En En W W EnH H H H H H H H H H H H H H -- N M V> 06 C� -- -- —. -- -- n A Decision Maker's Guide to Tobacco -Free Policies for Outdoor Recreational Facilities mwmansrmn.org PROVIDING TOBACCO -FREE RECREATION FOR YOUR COMMUNITY Playing Tobacco Free: Tobacco -Free Policies For Outdoor Recreation Facilities Tobacco -free outdoor recreation facilities make sense • Secondhand smoke harms everyone and kills thousands every year. Exposure to secondhand smoke is the third leading cause of preventable death in the United States, killing approximately 53,000 people every year. • Secondhand smoke is harmful in outdoor settings. According to Repace Associates, secondhand smoke levels in outdoor public places can reach levels as high as those found in indoor facilities where smoking is permitted. • Tobacco free policies help change community norms. Tobacco -free policies establish the community norm that tobacco use is not an acceptable behavior for young people or adults within the entire community. • Most Minnesota parents support tobacco free policies for outdoor playgrounds. A 1998 survey showed that 68% of Minnesota parents support smok- ing bans in outdoor playgrounds and 80% support a ban in all public places where children are present. Why are tobacco -free policies for outdoor recreation facilities so important? • City-wide policies support groups who have existing policies when they are using city recreation facilities. • Since most school districts prohibit tobacco use in all their facilities, city-wide policies create consistency for all youth recreational facilities in the community. • Cigarette butts cause litter, maintenance expenses, and can be ingested by toddlers using recreation facilities. • Creating tobacco -free environments protects the health, safety, and welfare of the community. Why are tobacco -free policies effective? Policies reinforce to youth the message that tobacco use is unhealthy and unnecessary behavior. Policies ensure that participants and spectators are not exposed to secondhand smoke. Policies create an environment where leaders can model and promote healthy lifestyle choices. Tobacco -free policies establish the community norm that tobacco use is not an acceptable behavior. The Tobacco -Free Youth Recreation Initiative Tobacco -Free Youth Recreation (TFYR) is one of thirteen statewide programs of the Minnesota Youth Tobacco Prevention Initiative. The TFYR program is designed to assist recreational groups in their efforts to model and promote healthy tobacco -free lifestyles for young people who are involved in community-based recreation programs. Cities Across Minnesota Make Outdoor Recreation Facilities Tobacco Free Communities that include Rochester, Bloomington, St. Cloud, Owatonna, and Brainerd have recently adopted tobacco -free policies for outdoor facilities, such as their youth athletic fields, beaches and playgrounds. A tobacco -free policy sends a clear message that the community cares about the health of the children and adults participating in youth sports at their facilities. The policies affirm that tobacco use and secondhand smoke are detrimental to health. When describ- ing the rationale behind their particular park policy, the Owatonna Park and Recreation Department stated that parents, leaders, coaches, and officials are role models for youth. By refraining from tobacco use during youth activi- ties, these role models have a positive effect on the lifestyle choices young people make. Cities who have tobacco -free policies for outdoor recreational settings • Bloomington, MN June 2001 • Brainerd, MN April 2002 • Eagan, MN March 2003 • Golden Valley, MN March 2003 • Owatonna, MN December 2001 • Richfield, MN September 2001 • Roseville, MN December 2001 • St. Cloud, MN May 2002 • Virginia, MN May 2002 (for a complete list, contact TFYR) Association for Nonsmokers --MN 2395 University Ave. West, Suite 310 St. Paul, MN 55114-1512 (651) 646-3005; tfyr@ansrmn.org 41 WN E a *109 www.unsf,n7n.org Addressing Policy Myths: The Truth Behind Tobacco -Free Recreation Myth #1 Kids that see adults using tobacco products are not likely to start using tobacco. Reajity; Thousands of teenagers start smoking every day, in part because they see their adult role models use tobacco or allow its use in public places. How do children learn to walk? To talk? To play sports? From Adults! Adult habits DO affect our children and youth. Myth #2 Cigarette butts discarded on the ground do not really hurt anything. Reams Cigarette butts are not biodegradable, meaning they do not decay and cannot be absorbed by the environment. In fact, cigarette butts remain intact for about 10 years before breaking apart, which amounts to tons of litter. Also, toddlers may ingest the butts that are discarded on the ground. Myth #3 Policies that restrict tobacco use at outdoor recreational facilities will restrict tobacco users from these facilities and events. Reams Tobacco -free policies for outdoor recreational facilities and events do not restrict people from using these facilities or attending these events; rather, they only ensure that tobacco users refrain from using tobacco for a short period of time in order to protect the health of community members, and especially children, who are using these facilities. Myth #4 Recreation -based tobacco -free policies are needless regulations and a governmental interference. Realltyx Tobacco -free policies are public park policies similar to those banning alcohol or littering in public park and recreational facilities. It is the duty of policy makers to enact policies that protect the health and well being of the citizens of their community. Myth #5 Tobacco -free policies for recreational facilities will be impossible to enforce. Realitym Eighty percent of all Minnesota adults do not smoke.' Therefore, tobacco -free policies are largely self -enforcing and can be enforced with a combination of adequate signage and community education about the policy. Any infraction can be reported and handled in the same manner as an alcohol or litter complaint that may occur at these facilities. 1 Minnesota Partnership for Action Against Tobacco, BlueCross BlueShield of Minnesota, & Minnesota Department of Health. (2001). "Quitting Smoking: Nicotine Addiction in Minnesota." Sample City Ordinance: Bloomington, MN AN ORDINANCE AMENDING CHAPTER 5 OF THE CITY CODE AS IT RELATES TO TOBACCO USE IN CITY PARKS AND RECREATION AREAS Section 1. That Chapter 5 of the City Code is hereby amended to read as follows: CHAPTER 5 ARTICLE III. PARKS AND PLAYGROUNDS SEC_ 5.20 DEFINITIONS The following words or terms when used in this Article, shall have the following meanings, unless the context clearly indicates otherwise. Parks — A park, conservation area, playground, beach, recreation center or other area in the City, owned, leased or used, wholly or in part by the City of such purposes or which is designated by the City Council as a park. Tobacco Product — Cigarettes, cigars, cheroots, stogies, perique, granulated, plug cut, crimpt cut, ready, rugged and other smoking tobacco; snuff, snuff flowed, Cavendish, clippings, cuttings, and sweepings of tobacco; and other kinds and forms of tobacco, prepared in such a manner as to be suitable for chewing, sniffing, or smoking in a pipe; rolling paper or other tobacco -related devices. Tobacco Use — Smoking, chewing, snuffing or otherwise inhaling or ingesting any tobacco products. SEC. 5.21 REGULATIONS The following regulations shall apply to all City parks: (7). Beaches and public waters — No person shall use tobacco products at any of the City's designated beach areas, or other designated pool and play areas at City -owned swimming pools and aquatic facilities. These areas shall be posted by appropriate signs and markers as directed by the Park Director. (16). Athletic play fields — No person shall use tobacco products on City -owned athletic play fields, including their spectator areas, while the fields are being used for organized youth athletic events. These areas shall be posted by appropriate signs and markers as directed by the Park Director. SEC_5.22 PENALTY Any person violating these subsections shall be guilty of a misdemeanor, all other violations of this Article shall be punishable as a petty misdemeanor. Sample City Ordinance: Baxter, M N Parks and Recreation Department Policy Statement Subject: Use of tobacco products at Baxter Parks and Recreation Youth activities and play areas. Statement: The Baxter Parks and Recreation Department believes that tobacco product use in the proximity of children engaging in or watching youth sports at Baxter City Parks or Park facilities is not in the best interest of all users. Furthermore, the Baxter Parks and Recreation Department believes parents, coaches, and officials are role models for our youth and can have a positive effect on lifestyle choices they make. Also, once consumed in public spaces, cigarettes are often discarded on the ground creating an unsightly mess and possible health risks affecting all park users. Section 1: The use of tobacco products is prohibited at outdoor recreation facilities owned by the City of Baxter; this includes Oscar Kristofferson, Loren Thompson, and Southdale Soccer Fields. Tobacco products shall be prohibited at the spectator areas, restrooms, and concession areas of these facilities. The Baxter Parks and Recreation Department will post appropriate signage in all these areas. Section 2: Effective Date This policy statement is effective upon adoption with approval from Baxter Parks Commission Effective Date: March 11, 2002 Sample Park Policy: Roseville, MN Roseville Parks and Recreation Department 1910 West County Road B - Roseville, Minnesota 55113 OPERATING POLICY # 38 DATE: December 2001 PARK REGULATION: Prohibition of Tobacco Product Usage in Youth Activity Areas PURPOSE: In order to protect the health and welfare of our children, Roseville Parks and Recreation prohibits the use of all tobacco products in youth activity areas. DESCRIPTION: The process for obtaining compliance with this regulation is as follows: 1) All youth activity spaces will be signed (see below.) 2) All youth activity organizations will be given fliers with the regulation for distribution to all leaders, coaches and parents. 3) Parks and Recreation staff will make periodic observations of youth activity sites to monitor for compliance. 4) Although the emphasis is on voluntary compliance, failure to comply with park regulations is a misdemeanor and carries a $25 fine. NAKK 51(3N nr x,1-1 AA, rr �'� ' �•P �6s ec��1 �:. -_, v Vlffilk • 1 d erre �nJ/ Parks&Recreation DeporimeM - _..- In order to protect the health and welfare of our children, Roseville Parks and Recreation requests that there be no use of tobacco products in this youth activity area. This includes all playing spaces, spectator viewing areas and parent/supervisor resting areas. Thank You for Your Cooperation Sample Park Policy: Owatonna, MN CITY OF OWATONNA, MINNESOTA Park & Recreation Department 540 West Hills Circle Owatonna, MN 55060 PARK & RECREATION DEPARTMENT POLICY STATEMENT Subject- Use of tobacco products at Owatonna Park and Recreation Department and Owatonna Youth Athletic Association youth events using Owatonna Park and Recreation Department outdoor facilities. Background: The Owatonna Park and Recreation Department believes that tobacco use in the proximity of children and adults engaging or watching youth sports at City of Owatonna owned or operated facilities is detrimental to their health and can be offensive to those using such facilities. Furthermore the Owatonna Park and Recreation Department believes that parents, leaders, coaches, and officials are role models for youth and can have a positive effect on the lifestyle choices they make. Also, cigarettes once consumed in public spaces are often discarded on the ground, thus posing a risk to toddlers due to ingestion. Section 1 n Tobacco use is prohibited at outdoor youth recreation facilities owned by the City of Owatonna to include Warsinski Outdoor skating facility, soccer fields, football fields, baseball/softball fields, Lake Kohlmier beach, and playgrounds. Tobacco products shall also be prohibited at the spectator areas, restrooms, and concession areas of these facilities. Appropriate signage will be posted in all these areas by the Owatonna Park and Recreation Department. Section 2: Effective Date This policy statement is effective upon the date of adoption. Effective Date: December 11, 2001 City -Owned Outdoor Recreational Facilities Model Tobacco -Free Policy WHEREAS, the City believes that tobacco use in the proximity of children and adults engaging in or watching outdoor recreational activities at City -owned or operated facilities is detrimental to their health and can be offensive to those using such facilities; and WHEREAS, the City has a unique opportunity to create and sustain an environment that supports a non -tobacco norm through a tobacco -free policy, rule enforcement, and adult -peer role modeling on City -owned outdoor recreational facilities; and WHEREAS, the City believes parents, leaders, and officials involved in recreation are role models for youth and can have a positive effect on the lifestyle choices they make; and WHEREAS, the tobacco industry advertises at and sponsors recreational events to foster a connection between tobacco use and recreation; and WHEREAS, cigarettes, once consumed in public spaces, are often discarded on the ground requiring additional maintenance expenses, diminish the beauty of the City's recreational facilities, and pose a risk to toddlers due to ingestion; and WHEREAS, the City Park & Recreation Board determines that the prohibition of tobacco use at the City's recreational facilities serves to protect the health, safety and welfare of the citizens of our City. Section 1: Tobacco use prohibited in outdoor recreational facilities No person shall use any form of tobacco at or on any City -owned or operated outdoor recreational facilities, including the restrooms, spectator and concession areas. These facilities include [insert specific facilities here, e.g. playgrounds, athletic fields, beaches, aquatic areas, parks, and walking/hiking trails]. Section 2: Enforcement 1. Appropriate signs shall be posted in the above specified areas. 2. The community, especially facility users and staff, will be notified about this policy. 3. Staff will make periodic observations of recreational facilities to monitor for compliance. 4. Any person found violating this policy may be subject to immediate ejection from the recreation facility for the remainder of the event. Section 3: Effective Date This policy statement is effective immediately upon the date of adoption. Appropriate City Official Date Please contact the people listed below to find out how a tobacco -free policy for outdoor recreational facilities can benefit your community. For technical assistance in policy development and suggestions for tobacco prevention strategy implementation, contact: Tobacco -Free Youth Recreation 2395 University Ave. West, Suite 310 St. Paul, MN 55114-1512 (651) 646-3005; tfyraansrmn.ora For suggestions or feedback from communities who have implemented tobacco free policies, contact: Bloomington Parks & Recreation Department Randy Quale, Manager of Parks & Recreation 2215 W. Old Shakopee Rd. Bloomington, MN 55431-3096 (952) 563-8877; rauale ci.bloominaton.mn.us Owatonna Parks & Recreation Department Jeff Mckay, Director of Parks & Recreation 540 West Hills Circle Owatonna, MN 55060 (507) 444-4325; ;effm ci.owatonna.mn.us Richfield Recreation Services Frank White, Recreation Supervisor 7000 Nicollet Ave. South Richfield, MN 55423 (612) 861-9396; fwhite ci.richfield.mn.us U O p= .- U tC N U U — t' O r O � UO � U U b4 >, cli O cid•, U '•� O U }° v w p U Q cH o cz 13 c13 cto e� v r o o U o o cA cz an o> o Q o b o U clsci S] O bq ccsOJ cz U ULw U y y '— y N U yy V O C. 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CL •� U > p U U O cz ° U o o c° • • • • • • • • • PLACE STAMP HERE iwww.ansrmn.org Association for Nonsmokers - MN 2395 University Avenue West, Suite 310 Saint Paul, MN 55114-1512 QO > �• CSt Cn �0 •S cp o - Z3' m x �� C•oy o t" cCo K OZ3 � C 0 c� 0 - �� m cin jO o � '� � o v�o o o� a zs o ��/ Oc(D O cQ c�n - cro o CD o O �• z CD °Z ,It O o _ �z -r rDo ~cs CD IC ^ N R, Q. n CD rP iD CD � V !~'�• ►n S CD C C �`'° vii N d �' - r3 0' O .. y rs� (D 0 O N OQ � O v O PLACE STAMP HERE iwww.ansrmn.org Association for Nonsmokers - MN 2395 University Avenue West, Suite 310 Saint Paul, MN 55114-1512 QO > �• CSt Cn �0 •S cp ti • - Z3' m CA D K OZ3 0 1 , �D0 0 - �� m cin jO o � '� � ��O O �3 o� ti O ��/ Oc(D O cQ c�n cep O►Q Vim z °Z ,It O o _ rFM News! A Newsletter of Tobacco -Free Youth Recreation Association for Nonsmokers -Minnesota 2395 University Ave. West, Suite 310, St. Paul MN 55114 (651) 646-3005, tfyr@ansrmn.org, www.ansrmn.org Vol 3, N0: 2 A1ay 2003 Minnesota Park Directors Recommend Tobacco -Free Policies Park directors overwhelmingly approve of tobacco -free policies. This was a finding of a survey conducted by TFYR in April 2003. TFYR interviewed eight of the nine park directors in cities where tobacco -free policies had been in place through at least one summer. These poli- cies are largely enforced by signs, community aware- ness, and occasional staff checks. In spite of a few policy violations, all park directors would recommend a similar policy to other park and recreation departments. "Because parents are not smoking, they interact more with their kids." I ven out of eight reported that comments about the ,,olicies had been either "overwhelmingly positive" or ,'mostly positive." Reported one director, "We used to get comments about smoking on the baseball diamonds. We don't get that now." Another said, "I haven't heard one negative about the policy yet.... The community has really embraced the policy." A third summarized his feel- ings about the public's comments: "It's positive for kids." When asked about the benefits of their policy, park di- rectors had a variety of responses. Half of the directors viewed a tobacco -free norm as a benefit of the policy. One said that a benefit of the policy was "showing youth that it's OK not to smoke, that playing at the park and smoking don't mix." "Because parents are not smoking," reported one director, "they interact more with their kids." Three directors reported that their parks were cleaner because there were fewer cigarette butts. Said one, "I have a cleaner park. Maintenance staff say it's much better—less spit, less butts." Minnesota Cities with Tobacco -Free Outdoor Recreational Facilities • Aurora • Golden Valley • Rochester • Baxter • Hibbing • Roseville • Bloomington • Hoyt Lakes • Sartell • Cohasset • Maple Grove • Spicer • Eagan • Owatonna • St. Cloud • Eden Prairie • Richfield • Virginia • Eveleth Seven New Communities Make Recreational Facilities Tobacco Free Tobacco -Free Youth Recreation (TFYR) is excited to announce that seven more Minnesota communities have adopted tobacco -free policies for their outdoor recre- ational facilities. These cities include Aurora, Eagan, Eveleth, Golden Valley, Hibbing, Hoyt Lakes, and Spicer. Currently, there are 19 Ws in Minnesota that have poli- cies in place that prohib ac "t outdoor recre- ational areas. While each is different, all 19 cities have prohibited tobacco at playgrounds and athletic fields during youth acti s. Several communi- ties have also made specific f es tobacco free all of the time, including beac g rinks, and skate- board parks. In the most recent policy adoptions, TFYR partnered with local smoke-free coalitions to assist local policy makers in the policy adoption process, including educating policy makers on the importance of tobacco -free policies for outdoor recreational areas and providing policy exper- tise. TFYR will provide each community with metal signs for their recreational facilities, and the local coalitions will work with each community to promote the new policy. Tobacco -Free Youth Recreation: Promoting Healthy Lifestyles Tobacco -Free Youth Recreation (TFYR) is a statewide pro- gram of the Association for Nonsmokers—Minnesota that is funded through the Minnesota Youth Tobacco Prevention Initiative. TFYR assists recreational groups and health pro- fessionals in promoting and modeling tobacco -free lifestyles to youth. TFYR offers assistance in the development of to- bacco prevention strategies, including help with the adop- tion of tobacco -free policies, as well as numerous tobacco prevention resources. Contact us to find out how we can partner with your organization to promote the tobacco -free message! TFYR NEWS! PAGE TWO - VOLUME 3, NO. 2 Minnesota Twins Promote Tobacco -Free Sports & Totally Awesome Coaches The Minnesota Twins are letting fans know that a healthy sports environment is critical for young athletes. The Twins have teamed up with TFYR and the Minnesota Department of Health to spread the tobacco- free message to youth. On May 28, 2003, the Twins will be dis- tributing 10,000 Torii Hunter "Choose Not to Chew: Be To- ` bacco Free" posters at their 12:05 p.m. game vs. the Oak- land As. The Twins will also be handing out the poster at Torii Hunter poster their "Reviving Baseball in the Inner Cities" youth base- ball/softball leagues and at their community youth skills clinics held around the state. Together with Hennepin County Community Health and 3M, the Twins are promoting their "Totally Awesome Coaches Award." This award is intended to honor Min- nesota coaches who strive to provide a positive youth sports experience for their athletes. Candidates for this award must model and encourage healthy nutrition; en- force alcohol and tobacco use rules; and promote good sportsmanship by parents, athletes, and coaches. Nomi- nation forms and game ticket information are available by calling (800) 33 -TWINS or at www.twinsbaseball.com. Minnesota Thunder and U of M Athletes Speak to Youth about Tobacco Use This spring, athletes from the Minnesota Thunder men's soccer team and a variety of sports at the University of Minnesota—Twin Cities are speaking to youth about to- bacco use, physical activity, and goal setting. As part of their presentation, Thunder players demon- strate soccer skills and explain how using tobacco would hurt their athletic performance. The Minnesota Thunder is also holding a School Day game on May 29, 2003. This Thunder game is unique because the game will be divided into quarters so that, at the completion of each quarter, Thunder players can talk to youth about nutri- tion, tobacco use, and staying in school. University of Minnesota athletes representing the sports of football, basketball, hockey, soccer, gymnastics, track, and rowing will visit metro area classrooms this spring and next fall. As part of their healthy lifestyles message to students, athletes will be distributing trading cards of themselves and "Don't Let Your Game Go Up in Smoke" posters featuring six University of Minnesota athletes. Promoting Tobacco -Free Recreation is as Easy as 1...2...3! By Christina Pick Are you part of a recreational organization that wants to help reduce youth tobacco use, but you don't know where to begin? Follow these three easy steps and you'll be making a difference in no time! 1). Adopt and promote a tobacco -free policy. A to- bacco -free policy reinforces to youth that tobacco use is unhealthy and unnecessary. It also ensures that partici- pants and spectators are not exposed to secondhand smoke. Go to the "Policies" section of TFYR's website (www.ansrmn.org) to find a model policy you can use. 2). Promote your tobacco -free message. After your organization has approved a policy, it can begin to utilize its programs and special events as an opportunity to pro- mote the tobacco -free m tt ge. Hang up posters and banners at competition fairs, parades, tourna- ments, and other yo a rt:i events. Team and player pledges also, 1p yqt th commit to being tobacco free. (Contact TF or'ese materials). Organiza- tions can also help pr a " -te tobacco -free lifestyles through a community ev ch as hosting a "Tobacco - Free Olympics" or a `R�t to 'Stop Youth Tobacco Use." 3). Be a good role model. Thousands of teenagers start smoking every day, in part because they see their adult role models use tobacco or allow its use in public places. Since young people often receive conflicting messages from peers, family members, the media, and their community, it is important that each recreational or- ganization utilize their adult leadership to positively im- pact young people's decision regarding tobacco use. Start implementing these three easy steps today and our youth will be breathing a little easier tomorrow! Celebrate World No Tobacco Day with the Minnesota Thunder! Join us on May 31, 2003, to celebrate World No To- bacco Day as the Minnesota Thunder take on Syracuse Pro Soccer at 7 p.m. at the National Sports Center in Blaine. Youth who attend the game will have the oppor- tunity to sign TFYR's tobacco -free pledge and take a penalty shot on the goalie at half time. After the game youth can pick up the "Kick Your Way to A Tobacco -Free Future" poster that features forward Johnny Torres. For tickets to the game, contact the Minnesota Thunder at (763) 785 -FOOT or visit www.mnthunder.com. City of New Brighton Parks & Recreation Department Tobacco -Free Park Policy Subject: Prohibition of tobacco product use in the City of New Brighton's park system. Purpose: In order to protect the health and welfare of our citizens and park visitors, the New Brighton Parks & Recreation Department prohibits the use of tobacco products on City -owned park land, park facilities, and open space. Policy: No person shall use tobacco products on City -owned park land, park facilities, and open space except according to the following exemptions. 1. At Brightwood Hills Golf Course except during exclusively youth activities. 2. At the Family Service Center's designated smoking areas. 3. At Neighborhood Center patios and picnic pavilions during private events. Implementation: The emphasis on enforcing the Tobacco -Free park policy is through voluntary compliance. 1. Signs shall be posted at all City -owned parks, recreation facilities, and open space. 2. City staff will make periodic observations of recreation facilities and park land to monitor for compliance. 3. A community education program will be implemented to assist in enforcing this policy. 4. Athletic associations that utilize City -owned facilities must commit to enforcing this policy during all scheduled activities. GADATA\FSC\WP\POLICIES\Tobacco free park policy.doc John Keprios Page 1 of 2 From: Brittany Meyer [bhm@ansrmn.org] Sent: Wednesday, October 29, 2003 1:35 PM To: Brittany Meyer Subject: TFYR Policy Update: October 2003 Tobacco -Free Youth Recreation Policy Update October 29, 2003 Plymouth adopts the strongest tobacco -free park policy in Minnesota Norwood Young America and Mountain Iron also join the list of Minnesota cities with tobacco free park areas Last night, the Plymouth City Council voted 6-1 in favor of a tobacco -free policy that prohibits tobacco use on ALL Plymouth park property ALL of the time, including areas such as beaches, parks, playgrounds, athletic fields, hiking trails, the Millennium Garden, and Plymouth Creek Center. The policy also covers city employees who work in any park area. After nearly an hour of discussion, the Plymouth City Council determined that the only exemption to this policy would be one that allows park visitors to use tobacco products inside a parked car in a parking lot of a park area. Plymouth's tobacco -free policy is now the strongest policy in Minnesota, and will be enforced via tobacco -free signs provided by Tobacco -Free Youth Recreation. Plymouth will rely on public awareness efforts and community members to enforce the policy. The Plymouth City Council supported this strong policy for a number of reasons: it was recommended by the Plymouth Park & Recreation Advisory Commission and the Plymouth Youth Advisory Commission; it provides the opportunity to change community norms around tobacco use; it helps to reduce youth tobacco use; it will reduce cigarette butt litter; it provides for positive role modeling; and it follows Plymouth's history of tough tobacco laws such as their youth access ordinance. Adoption of this policy has been a year in the making, and TFYR would like to thank all the local tobacco control advocates who sent letters and made phone calls to the Plymouth City Council on this issue. TFYR would also like to recognize the 5 citizen advocates (including 3 physicians) who spoke at last night's meeting in support of this policy. Their testimony helped demonstrate the positive impact this policy will have on Plymouth's 65,000 residents and the surrounding west metro suburbs. TFYR encourages you to congratulate the City of Plymouth for the enormous step they took in promoting and protecting the health of the public! This policy will no doubt be a model for other Minnesota cities to follow. Please contact: 1. Mayor Judy Johnson and the Plymouth City Council by sending an email to <council@ci.plymouth.mn.us>, calling Mayor Johnson's voicemail at (763) 509-5007 or sending a letter to the Plymouth City Council, 3400 Plymouth Blvd., Plymouth, MN 55447. 10/29/2003 Page 2 of 2 2. Eric Blank, Park & Recreation Director, and the Plymouth Park & Recreation Advisory Commission, <eblank@ci.plymouth.mn.us>, (763) 509-5201, or Plymouth Park & Recreation Advisory Commission, 3400 Plymouth Blvd., Plymouth, MN 55447. In addition to Plymouth's tobacco -free policy, two other Minnesota communities have also recently adopted tobacco -free policies for some of their park areas. Summaries are included below: Norwood Young America: Located 45 minutes southwest of Minneapolis in Carver County, the City of Norwood Young America adopted a city ordinance that prohibits tobacco use at any city -owned outdoor recreational facility during organized youth activities. Violation of this ordinance results in a misdemeanor. To congratulate the City of Norwood Young America, please contact: Mayor Michael McPadden, 10 First Avenue NE, PO Box 59, NYA, MN 55368 or call (952) 467-1800. Mountain Iron: Located on the Iron Range near Hibbing and Virginia, Mountain Iron became the I Oth St. Louis County community to adopt a tobacco -free policy for some of their park areas. Mountain Iron's policy prohibits tobacco use at city park areas during youth events. To congratulate the City of Mountain Iron, please contact: 1. Larry Nanti, Park & Recreation Director 2. Mayor Gary Skalko Both can be reached via mail at 8586 Enterprise Dr. S., Mountain Iron, MN 55768 or by calling (218) 748-7570. Please contact Brittany Meyer, TFYR Director, if you have any questions about these policy initiatives. Brittany Meyer Program Director Tobacco -Free Youth Recreation Association for Nonsmokers -MN 2395 University Ave. W., Suite 310 St. Paul, MN 55114-1512 Phone: 651-646-3005 Fax: 651-646-0142 10/29/2003 CITY OF EDINA PARK AND RECREATION DEPARTMENT MEMORANDUM TO: John Keprios Park and Recreation Director FROM: Tom Horwath City Forester DATE: November 20, 2003 RE: Report of Buckthorn removal projects by City Parks staff and related Buckthorn issues I cannot recall the year I first learned about Buckthorn and the reasons this shrub is not wanted in the environment. It seems a few calls were received in my office from concerned residents as early as 1993. I read research about it prior to these calls. When they mentioned Buckthorn, I knew what they were speaking about. Prior to the issue of Buckthorn invasion, the normal management policy in natural wood lots was to eliminate hazardous conditions. Improvements — whether for health or aesthetics in these natural areas — was, and quite still is — beyond the scope of possibility for our forestry staff. As I further researched this issue I became more convinced that a Buckthorn removal program is beneficial for the health and aesthetics of the urban forest. Buckthorn is one of many species of plants classified as non-native invasive. Buckthorn is the most invasive of these. The understory of many woodlots can be infested with 80-90% Buckthorn. This density inhibits the growth of native species, vigorously competes for vital moisture and nutrients necessary for the health of the trees within the stand, creates an understory monoculture which further causes ill health to desired species (it has been proven that plants function better in diversity), grows in such thickets that make some areas virtually impossible, and has allelopathic properties that further enables it to limit or control the growth of desired plants. Whatever one feels about the necessity to control this plant, it has to be recognized as an enormous task. There are millions of these plants throughout the city. Total eradication, if ever achieved, will require not only elimination of the existing plants with vast amounts of expense and labor, but also elimination of the next generations as well. In short, it entails a shift from virtually no management within wood lots to intense management. Land management is both an art and science. The issues involved in proper management require an educated knowledge of overlapping multi disciplines. Although I am not suggesting that everyone involved need be educated naturalists, the source or authority guiding the operations must have more than a simple, casual knowledge or affection in this field. The complexities of natural systems are not now, nor will they ever be, completely known. But the most up-to-date information is vital to properly and efficiently manage this task. The challenge is the preservation and protection of the naturally functioning systems of our prized wood lots throughout the city. One of the first sites I selected to eliminate Buckthorn from is Creek Valley Park. It is a small wooded lot east of the water tower. It is a stand of mature oaks, with a few other tree species mixed in, and an understory of about 85% Buckthorn. Since Buckthorn is considered harmful to the health of trees within the stand, I consider it a priority to protect areas with the most desired tree species. Buckthorn can never simply be cut out. The stumps must also be killed so they won't re -sprout and be even more difficult to eradicate. Either the stumps must be uprooted, or killed with chemicals. The city has purchased a tool called a weed wrench. By leverage this tool can pull out up to 2 %2 " dia plants. I first tried this tool on this site and was pleased with how it works. I prefer and urge a cautious reliance on chemical use as there is no guarantee that over -dependence and use of chemicals will not harm the vegetation we are trying to protect and preserve. At this site I pulled out hundreds of Buckthorn. At all times I exercised caution of all other plants to retain the natural succession of this area. Once all the plants of the size that could be pulled were gone, my next step was to cut away the larger ones and treat the stumps with 25% concentrated glysophate. At this point arrangements were made to receive assistance from a Hennepin County sentance-to-serve (STS) group. The job of removing the remaining plants was largely finished with about 3 one day sessions of 6-8 laborers cutting and piling the plants which were then picked up and hauled by Edina parks employees. Currently future control of the next generation of Buckthorn invasion is contracted out. Controlling roadside vegetation from interfering with traffic is a priority duty and one that is largely assigned to the parks department. In Edina, abutting property residents are obliged to keep vegetation trimmed away from the streets. I continually inspect the nearly 200 miles of streets and when necessary issue orders to residents for trimming to comply with ordinance requirements. At any site where Buckthorn is found to be creating this problem, I suggest eradicating it. Where this problem occurs on park property, and time permits, the Buckthorn is eradicated — by up -rooting or by chemical treatment of the stump. Over the last several years I have eliminated hundreds of Buckthorn plants at a variety of locations. This same management priority applies to trails and sidewalks throughout the city. In previous years I have had assistance from Boy Scouts clearing paths. Buckthorn removal is in progress in Van Valkenburg Park. The wooded area there is largely populated with mature oak trees. The understory is predominately Buckthorn. Last winter and this fall park employees helped clear out hundreds more of these shrubs, whenever time permitted. Since Buckthorn is so abundant and competitive with trees, I prioritize my removals by first clearing them away from trees. Buckthorn is shade tolerant, however I believe that it grows faster and is more likely to produce newer generations wherever sunlight availability increases. Therefore, it is my opinion that a managed thinning operation which retains a more shaded forest floor will naturally help reduce future Buckthorn populations and encourage the regeneration of other plant species. If this concept is valid it will greatly reduce the need to manage Buckthorn regeneration by broadcast spraying the entire forest floor with chemicals at an unsure cost in terms of monetary expenses and health factors for the valuable trees on these sites. I do caution against the over reliance on chemicals as there are no guarantees that over -use and continued use of chemicals will not cause ill health to desired vegetation. Again I stress that I know Buckthorn seedlings will sprout and grow in shaded areas. The question is will less of them grow and will more shade -tolerant, desired species be encouraged to grow under these circumstances? I will be closely observing this site for these results. This fall I helped with 2 Boy Scout projects. One was at Fox Meadow Park and the other at Edina High School. Both were Buckthorn removal projects, taking place on three Saturdays in October. All total about 100 yards of Buckthorn were cut/pulled out and removed by park employees. At the High School the scout was given advice to include re -planting of the Buckthorn eradicated site with native plants. For various reasons I do not believe this should be standard advice wherever Buckthorn control is planned. This advice is included in literature I have read. In some areas, this may be a desirable prescription, but if given as a standard I think some clarification of potential difficulties should also be discussed. First, even if this was desirable advice, the Boy Scout was limited by time constraints. The highest priority was Buckthorn elimination. This task alone could not be finished within the area. If the elimination site would be diminished to account for time to re -plant, plans would have to be made for future care of these plantings. Wood lots are highly competitive areas. On a small scale I have tried introducing plant material on sites similar to this and, without any future care, have lost greater than 90% of the plants. A greater concern are the disturbances created in these sensitive and naturally functioning areas and the alteration from natural designs to forced and most likely ill-conceived designs. Even if successful these natural wood lots will lose their natural components. They can no longer be considered natural areas. Another term would have to be used to describe the high maintenance, artificial areas we have created. Land management is both an art and a science. Laws relating to the balance of nature and natural succession of plants are not clearly understood. Some plants exist with other plants in compatible ways — creating distinct forest types. Others do not. The reasons why and all the variables involved are complex. Nature knows far greater than we do about which plants are best suited to each site. Species selection and spacing by natural laws will create greater health conditions in the wood lots. Diversity of plants will have a greater chance to evolve. It has been proven that diversity greatly promotes plant health. This diversity is better achieved naturally rather than trying to force it with arbitrary choices of target species, many of which will most likely fail. Also, by artificially choosing target species, we must then consider naturally successive plants as weeds which must be eradicated, further adding to the burden of maintenance of these natural areas. Another site I am working on when time permits is Highlands Park. Along Glengarry and Ayrshire there are many specimen trees and shrubs that have become overgrown and infested with Buckthorn. Starting last fall I have been removing the Buckthorn. It is being cleared away from the desirable plants. I estimate I have pulled out greater than 500 Buckthorn plants with the weed wrench. Dozens of larger ones — too large to pull out — have been cut and the stumps chemically treated. Not only has the aesthetics improved greatly, but no doubt so has the health of the desired species improved by lessoning the competition. Many volunteer trees have been isolated and trimmed and now present a renewed appearance where before they were lost in the thickets of overgrown Buckthorn. The tree crew has helped haul away the Buckthorn. They will also help cut and haul the largest ones left as this project is continued. Responses from residents along this site have all been positive. It is a great opportunity to promote Buckthorn awareness and education with this visible project. This fall I distributed weed wrenches 23 times to residents requesting this tool for use of up- rooting Buckthorn on their own property or on park property with our permission and under our direction. The city has purchased seven weed wrenches for staff use and to make available to residents at no charge. Buckthorn is not firmly rooted and this tool greatly helps reduce the quantity of chemical use. I believe it is important to minimize the use of chemicals and explore and use cultural controls as often as possible. The health of the plants we are striving to protect is essential to management strategies. There is no guarantee that the continual overuse and dependence on chemicals will not harm these plants and alter the natural succession capabilities on these sites. These natural wood lots contain some of Edina's greatest trees. They are growing under natural conditions. It is vital for all participants of Buckthorn management — concerned citizens, city staff, elected and appointed officials — to learn to work with nature in a conscientious and informed manner. This program is all about preservation of these valuable areas, rather than reclamation and alteration to suit anyone's forced designs. Thank you for your time and attention. i� E NEWS WWW.TWINCITIES.COM ■ ST. PAUL PIONEER PRESS FROM PAGE 1A atively early response to inva- sive threats. Before many other states committed resources to them, the Minnesota Depart- ment of. Natural Resources and the Agriculture Department 'were already at work. In 1991, the Minnesota Legis- lature established an Exotic Species Program within the DNR that's responsible for mon- itoring and managing harmful exotics, including animals and aquatics. The agriculture department handles other exot- ic insects and plants. Earlier this year, the Legisla- ture strengthened plant -protec- tion standards and raised the and varie sys m o p That pace, however, has quickened in recent decades, with more than half the state's exotic species arriving since 1985. Examples include zebra mussels, round gobies, and Japanese beetles. Gypsy moths, tree defolia- tors that the state has. battled successfully so far, may become a much bigger problem soon, according to Friisoe. Introduced into the United States in the 1800s,, they have been moving westward and now. infest much of Wisconsin. "What's called the action line is moving across Wisconsin with frightening speed, Friisoe said. "It looks like gypsy moths will be arriving in Minnesota faster than our previous expec- tations. I would say within five years." If potential problems such as Asian carp from the south and gypsy moths from the east aren't enough, another poten- tially disruptive creature sits on our northern border. Earlier this year, researchers found the New Zealand mud snail in Thunder Bay, Ontario, prompting fears it could infest Lake Superior and other inland waters. The tiny, prolific creatures were broughtto the United States in 1987, apparently with New Zealand trout, , and have `since colonized hundreds of miles of the Snake River in Idaho and other Western rivers and streams.They have no nat- ural enemies and can reach den- sities of 300,000 a square meter. `Because they reach such high numbers, it's difficult to imagine they would have not have some sort of impact;' said Billie Kerans, an associate pro- fessor of ecology at Montana State University. "And the thing is, they are very easily transportable," she added, explaining how they leapfrogged their way east. Still another emerging prob- lem, Rendall said, is the com- mercial sale of aquatic plants and animals, particularly in the water -garden industry. "Most of what they sell is not native," Rendall said "It could be contaminated. You could buy a water My and find hydrilla in with the roots." A University of Minnesota report to Minnesota Sea Grant and the DNR last year examined the problem. The researchers ordered 681 plants from 34 aquatic plant vendors across the United States. They said 10 percent of purchases contained federal or state noxious weeds and 93 per- cent contained plant or animal species that weren't requested Misidentified plants were found in 15 percent of the orders. MINNESOTA AT FOREFRONT With so many potential problems, people might find it easy to get discouraged But Gunderson said that would be a mistake. "There are a number of myths, and one of them is it only takes one bad boater, one zebra mussel, one introduction, and the game's over," Gunderson said. "Mat's not the case at all. Every introduction isn't going to take hold This is something that builds up over time.. If we can change the majority of people's behavior, we feel we can.make a difference in reducing the spread of a number of exotic species." Friisoe agreed, saying "99.9 percent" of the insects that arrive in Minnesota can't sur- vive here. Gunderson said a Sea Grant survey show the DNWs educa- tion efforts have been very sv^- cessful in changing behal and limiting new introductic.. of zebra mussels and Eurasian water milfoil. "I think Minnesota has been on the forefront of putting money into efforts, and it shows," Gunderson said Besides a bigger budget, the state has tighter regulations than many other places. It's against the law, for exam- ple, to possess, ,sell, or import an exotic species. There's also a regulation against transporting any aquatic plant, native or not. Rendall said there are, rea- sons for that. "One, you don't have to be a biologist to follow the rule," he said. "Just take it off. Two, there are plants that are not in the state yet. It makes it illegal to bring them here. Visitors must follow the same rule. Three, zebra mussels can attach them- selves to aquatic plants." Dennis Lien can be reached at dlien@pioneerpress.com or 651-228-5588. r species program's budget.. Xotiexotic l from $1.2 million a year to $1.6 �. million. "I think it was a recogm tion that we have more prob species lems, higher costs, and we need 'to do more to address this issue," (continued) said Jay Rendall, the DNR's exot- ic species coordinator. transportation systems and an The . states I :talk to, they increasingly global economy look to Minnesota as a leader in that ships material from allover terms of education and chang- the world has outpaced tradi- ing boaters' behavior," said Jeff . tional geographical barriers, Gunderson, associate director of posing problems for state regu Minnesota. Sea Grant in Duluth. lators trying to keep the state from being overrun 4- 100 -YEAR O L D "A :lot of commodity -is com- P R O B LE M ing from underdeveloped parts of the world, where there's not Invasive: species have been . the greatest infrastructure or with us for more than 'a centu- sanitation, , said .Geir Friisoe, section manager for plant pro- ry - Common carp; for example, tection Iat the Minnesota . were brought here in;the 19th Department of Agriculture. . century as a food,* source. Even - Despite those onslaughts, , tually, they took over many Minnesota is better off than . southern wetlands and lakes, many other states, where even ` damaging the habitat in such more non-native invaders have famous waterfowl lakes . as become established. Heron Lake in southwestern One reason is our climate, which is too cold for many Minnesota European earthworms, species that have found new homes in places such as Florida another one, are eating away the floor in Minnesota forests, "There's something good to be . where native worms were eradi- said for hard, hard winters," Fri- cated by glaciers thousands of isoe said "It knocks down a lot years ago. Anglers: have spread of those kinds of pests." them to northern lakes, only to Another is our location mid- discard some on land Once way between the two coasts, there, the worms eat the small where invasive species often are layer of duff — or leaf beds — on introduced and addressed first. the forest floor, disrupting the Still another is the state's rel- forest's ability to sustain a rich A tof Tants atively early response to inva- sive threats. Before many other states committed resources to them, the Minnesota Depart- ment of. Natural Resources and the Agriculture Department 'were already at work. In 1991, the Minnesota Legis- lature established an Exotic Species Program within the DNR that's responsible for mon- itoring and managing harmful exotics, including animals and aquatics. The agriculture department handles other exot- ic insects and plants. Earlier this year, the Legisla- ture strengthened plant -protec- tion standards and raised the and varie sys m o p That pace, however, has quickened in recent decades, with more than half the state's exotic species arriving since 1985. Examples include zebra mussels, round gobies, and Japanese beetles. Gypsy moths, tree defolia- tors that the state has. battled successfully so far, may become a much bigger problem soon, according to Friisoe. Introduced into the United States in the 1800s,, they have been moving westward and now. infest much of Wisconsin. "What's called the action line is moving across Wisconsin with frightening speed, Friisoe said. "It looks like gypsy moths will be arriving in Minnesota faster than our previous expec- tations. I would say within five years." If potential problems such as Asian carp from the south and gypsy moths from the east aren't enough, another poten- tially disruptive creature sits on our northern border. Earlier this year, researchers found the New Zealand mud snail in Thunder Bay, Ontario, prompting fears it could infest Lake Superior and other inland waters. The tiny, prolific creatures were broughtto the United States in 1987, apparently with New Zealand trout, , and have `since colonized hundreds of miles of the Snake River in Idaho and other Western rivers and streams.They have no nat- ural enemies and can reach den- sities of 300,000 a square meter. `Because they reach such high numbers, it's difficult to imagine they would have not have some sort of impact;' said Billie Kerans, an associate pro- fessor of ecology at Montana State University. "And the thing is, they are very easily transportable," she added, explaining how they leapfrogged their way east. Still another emerging prob- lem, Rendall said, is the com- mercial sale of aquatic plants and animals, particularly in the water -garden industry. "Most of what they sell is not native," Rendall said "It could be contaminated. You could buy a water My and find hydrilla in with the roots." A University of Minnesota report to Minnesota Sea Grant and the DNR last year examined the problem. The researchers ordered 681 plants from 34 aquatic plant vendors across the United States. They said 10 percent of purchases contained federal or state noxious weeds and 93 per- cent contained plant or animal species that weren't requested Misidentified plants were found in 15 percent of the orders. MINNESOTA AT FOREFRONT With so many potential problems, people might find it easy to get discouraged But Gunderson said that would be a mistake. "There are a number of myths, and one of them is it only takes one bad boater, one zebra mussel, one introduction, and the game's over," Gunderson said. "Mat's not the case at all. Every introduction isn't going to take hold This is something that builds up over time.. If we can change the majority of people's behavior, we feel we can.make a difference in reducing the spread of a number of exotic species." Friisoe agreed, saying "99.9 percent" of the insects that arrive in Minnesota can't sur- vive here. Gunderson said a Sea Grant survey show the DNWs educa- tion efforts have been very sv^- cessful in changing behal and limiting new introductic.. of zebra mussels and Eurasian water milfoil. "I think Minnesota has been on the forefront of putting money into efforts, and it shows," Gunderson said Besides a bigger budget, the state has tighter regulations than many other places. It's against the law, for exam- ple, to possess, ,sell, or import an exotic species. There's also a regulation against transporting any aquatic plant, native or not. Rendall said there are, rea- sons for that. "One, you don't have to be a biologist to follow the rule," he said. "Just take it off. Two, there are plants that are not in the state yet. It makes it illegal to bring them here. Visitors must follow the same rule. Three, zebra mussels can attach them- selves to aquatic plants." Dennis Lien can be reached at dlien@pioneerpress.com or 651-228-5588. r a 4 8A C MONDAY, NOVEMBER -24,12003 J:� iR SOME OF THE EXOTIC SPECIES THAT SHAVE CAUSED PROBLEMS IN MINNESOTA a i EUROPEAN a EARTHWCItiIA uq a Minnesota residents since " - ' the 1800s, six species of EURASIAN , non-native earthworms WATERMILFOIL ' long ago changed. Discovered in Lake . southern Minnesota Minnetonka in 1987, forests. But it's only been Eurasian watermilfoil has in recent decades that since spread to 152 state scientists have noted, takes,: wetlands and their duff -eating effects rivers. This fast-growing on northern Minnesota weed crowds out native forest floors. ..plants and forms dense masses that hinder boating, fishing and swimming. j r � EURASIAN RUFFS Since its introduction into the -Duluth-Superior PURPL + 'harbor in the 1980s, the LOOSE small, spiny ruffe has Once prizes# enjoyed a population` ornamental qui esr' explosion there. They purple loosestrife has 4 , shave not yet spread to aggressively invaded . uintand takes. They wetlands, stream"beds compete;with fish such and roadside ditches; yellow perch,. crowd crowding out native ' out,other-fish and are plants but providing no ad� food or habitat for wildlife. r 3� RQUN�r ` 86ese s ate a essive 6 ;botttorn dwelling fish• COMMON were discovered in the 3 Rulutli*Superior harbor BUCKTHORN -rn 1995. They haven't A large shrub used for ;spread inland to hedges, buckthorn1s . 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'�e""°°c�vd��a�bte'��uvr! c°y' ov CoY`�vs '�kti7 8y b.�vyo4,,�G;GaD °Jv" �.•c.d,oo -0.6u�aa >v «'oCcC�d.•OCCu�y�yv"°v 1'Croou0 cha-uqvCp- q�vC =.,>3 ,+ "Cl v v oo v �i o�bo o Ov uq O '�v�uCv C o v w o ahv y vJ°' o 0. $ -EL m 0 u Ya aoo O� g °v mo O�-4.5 p u E Ou`q vv. a� ° 'o, pup vv oaI v w o V) � 7OO 0 v > 0 °�'C L. uvO`�.°?°""W)�a Fo�vo44c�Uwo °O5�O;ao° �vWu �y°,bb�O v !: ; o All, A am4 aaz 0 ti ovav"v3u Fre:drikson .......... November 21, 2003 Edward G. LeMay, Esq. Oppenheimer Wolff & Donnelly LLP 3300 Plaza VII 45 South Seventh Street Minneapolis, MN 55402 Re: Edina Basketball Association, Inc. Dear Mr. LeMay: This letter is in response to your letter dated October 28, 2003, to Craig DeBerg, who is on the Board of Directors of the Edina Basketball Association, Inc. (the "EBA"). Fredrikson & Byron, P.A. represents the EBA. The EBA is a Minnesota non-profit corporation which is tax-exempt under Section 501(c)(3) of the Internal Revenue Code. If you would like, I can send you a copy of the EBA's Articles of Incorporation and Bylaws. Copies of the current Articles of Incorporation and Bylaws are available to the public on the EBA's web site at www.edinabasketball.com. The web site also lists all of the current members of the Board of Directors of the EBA. The EBA does not have any formal legal relationship with the City of Edina or the Edina Department of Parks and Recreation. The Department of Parks and Recreation cooperates with the EBA by providing assistance in scheduling gym space and obtaining use permits for EBA programs. Substantially all of the facilities used by the EBA are not city facilities, but facilities of the Edina School System. The City of Edina schedules certain adult recreation programs through the Edina School System, and coordinates scheduling to allow maximum use of the facilities. For your information, I have attached a copy of guidelines for groups wanting to schedule time in City -owned athletic facilities. Although the indoor basketball courts are not City -owned, the City does work with scheduling Edina School facilities as long as the EBA complies with the enclosed guidelines. Article 2 of the Restated Bylaws of the EBA provides that the EBA shall have the number of directors as determined by the Board of Directors from time to time. The Directors elect directors annually, and add directors from time to time during the year. The EBA has no members. There is not a limited number of seats on the Board of Directors. Currently, there are Attorneys & Advisors 4000 Pillsbury Center main 612.492.7000 200 South Sixth Street fax 612.492.7077 Minneapolis, Minnesota www.fredlaw.com 55402-1425 OFFICES: Minneapolis, London AFFILIATES: Mexico City, Warsaw, Montreal, Toronto, Vancouver Edward G. LeMay, Esq. November 21, 2003 Page 2 29 members of the Board of Directors. To the best of my knowledge (and to my actual knowledge for the last eight years), elections to the Board have never been contested. I am not aware of any individual who has applied to serve on the Board who was denied a position by means of the election process. The EBA invites individuals to apply to be members of the Board of Directors through its Newsletter and through its web site. I direct you to www.edinabasketball.com for a public invitation and a copy of the application. As discussed, the EBA does not have a contract with the City of Edina or the Edina Department of Parks and Recreation for the use of recreational facilities. School facilities are scheduled and a standard rent is paid. No child has ever been denied participation in EBA programs. The EBA provides financial assistance to any Edina family which applies for help in paying the fees charged by the EBA. The EBA does have records of how many children tried out for traveling basketball in given grades and how many made teams. Copies of this information, without names, can be made available to you. There are no selection criteria for participation in the House League or Pee Wees (first and second grades). All players in these programs play an equal amount of time. Selection criteria for traveling teams is based on ranking of players' skills by evaluators. The try -out drills used for evaluations are offered to all participants in pre -try -out clinics that Tom Connell (head coach of the Edina High School basketball team) and his staff conduct for the children. These are open to the public and advertised by the EBA. These drills and the skills which they teach are similar to "Skills and Drills" programs offered in House League sessions given twice a year. These sessions are also conducted by Coach Connell, his staff and his high school players. All evaluators at traveling try -outs have experience in coaching at traveling league levels or working knowledge of the skill sets needed to play at the traveling level. Outside evaluators are used. This contrasts with many surrounding communities where parents still do evaluations. Outside evaluators have included: non -parent EBA traveling coaches (however, they do not evaluate grades which they would coach); coaches involved with traveling or high school programs other than those in Edina; coaches for AAU/MYAS/Minnesota Magic programs; and other qualified basketball advisors. Children trying out are assigned a number so that evaluators are not given their names. With respect to injured players, all players must be available at try -outs to be considered. Any injured player can choose not to participate, but that can and does impact his review by evaluators. In the absence of any good try -out evaluation for an injured player, evaluators can and do have access to the evaluation of such player by his coach in the prior year. In the eighth grade this year, two players reported as injured. Both were able to participate to some degree in try -outs, one less so because of a shoulder in a sling. In both cases, participation in the try -outs and last year's coaches evaluations were used by evaluators. Edward G. LeMay, Esq. November 21, 2003 Page 3 I have enclosed a sheet which shows a recent analysis of the number of participants in the traveling program (130) and in the House League and Pee Wee programs (930). Approximately 12 percent of the EBA participants are in the traveling program while approximately 88 percent are in the House League and Pee Wee programs. Total budgeted gym time for all three programs is 2,311 hours. Of this amount, 1,882 hours (81.5 percent) were for Pee Wee and House League programs, and 429 hours (18.5 percent) were for traveling teams. I hope that this information will be helpful to you and your client. If you have any questions, please feel free to contact me. Sincerely, Neil A. Weikart Direct Dial: 612.492.7025 Email: nweikart@fredlaw.com cc: Richard M. Ward, President EBA Jerome P. Gilligan, Edina City Attorney John Keprios, Park and Recreation Director, City of Edina NAW:pp Enclosures #2894930\1 Other House playoffs -min. 45 Open gym 33 3 99 Rim Rocker 84 Skills Clinics 12 Traveling Teams Events time/event Total hours 13 22 1.5 429 Number of participants traveling Pee Wee house 655 pee wee 275 Teams Events time/event Total hours 40 11 1.25 550 House Teams Events time/event Total hours 3rd 16 16 1 256 4th 16 16 1 256 5th 10 19 1 190 6th 8 15 1 120 7/8th 14 15 1 210 9th 4 15 1 60 Other House playoffs -min. 45 Open gym 33 3 99 Rim Rocker 84 Skills Clinics 12 Traveling Teams Events time/event Total hours 13 22 1.5 429 Number of participants traveling 130 house 655 pee wee 275 Number is approximate 1060 9th grade house not done Capital Improvement Program 2004 Department Proiect Name Proiect Value Aquatic Center Create step-in entry 120,000 Arena Refrigeration chiller barrel 80,000 Art Center Roof repair 25,000 Edinborough/Centennial Refurbish sound system -Centennial 8,000 Edinborough/Centennial Replace pool heater-Edinborough 18,000 Edinborough/Centennial 4x4 Truck -Centennial 25,000 Edinborough/Centennial Replace Toro Mower 22,000 Edinborough/Centennial Edinborough office expansion 15,000 Edinborough/Centennial Expand Adventure Peak 10,000 Golf Course Maintenance equipment 110,000 Golf Course Miscellaneous equipment 30,000 Golf Course Braemar range automation 50,000 Golf Course 12th tee renovation 50,000 Golf Dome Permanent building reinforcement 30,000 Capital Improvement Program City of Edina, MN PROJECTS BY YEAR 2004 ti„ t, 2008 Project Name Deptrrtmeut Project # Priority Project Value 2004 Create Step -In Entry Aquatic Center AQC-00-006 0 120,000 Total for 2004 120,000 2005 Upgrades and Replacements Aquatic Center AQC-00-007 0 25,000 Total for 2005 25,000 2006 Upgrades and Replacements Aquatic Center AQC-00-007 0 50,000 'Flowrider Aquatic Center AQC-03-01 0 400,000 Total for 2006 450,000 ?007 Upgrades and Replacements Aquatic Center AQC-00-007 0 50,000 Total for 2007 50,000 2008 Upgrades and Replacements Aquatic Center AQC-00-007 0 50,000 Total for 2008 50,000 GRAND TOTAL 695,000 Produced using the Plan -/t Capital Planning SofNwre page I of I Thursday, December 04, 2003 Capital Improvement Program City of Edina, MN PROJECTS BY YEAR 2004 thni 2008 Project Name Department Project # Priority Project Value 2004 Refurbish Sound System - Centennial Lakes Park Edinborough Pk/Centennial Lks ECL -00-022 0 8,000 Replace Pool Heater- Edinborough Park Edinborough Pk/Centennial Lks ECL -00-025 0 18,000 4X4 Truck - Centennial Lakes Edinborough Pk/Centennial Lks ECL -00-029 0 25,000 Replace Toro Groundsmaster Mower Edinborough Pk/Centennial Lks ECL -02-003 0 22,000 Edinborough Park office expansion Edinborough Pk/Centennial Lks ECL -03-01 0 15,000 Expand Adventure Peak play structure Edinborough Pk/Centennial Lks ECL -03-02 0 10,000 Total for 2004 98,000 2005 Replace Telephone System Edinborough Pk/Centennial Lks ECL -00-032 0 10,000 Replace Skate Tile - Centennial Lakes Edinborough Pk/Centennial Lks ECL -00-33 0 7,000 New filter system for Edinborough Pool Edinborough Pk/Centennial Lks ECL -03-03 0 60,000 Case Loader Edinborough Pk/Centennial Lks ECL -03-04 0 20,000 Great Hall Doors Edinborough Pk/Centennial Lks ECL -03-05 0 9,000 Total for 2005 106,000 2006 Paver Replacment (Edin) Edinborough Pk/Centennial Lks ECL -00-004 0 14,000 Remodel Locker Rooms - Edinborough Park Edinborough Pk/Centennial Lks ECL -00-026 0 15,000 Pool Filter Room Exhaust Edinborough Pk/Centennial Lks ECL -00-028 0 9,000 Centennial Lakes Park Speakers Edinborough Pk/Centennial Lks ECL -00-18 0 7,000 Cushman Vehicle Edinborough Pk/Centennial Lks ECL -02-004 0 10,000 Pass ID System Edinborough Pk/Centennial Lks ECL -03-06 0 8,000 Adventure Peak Remodel Improvement Edinborough Pk/Centennial Lks ECL -03-07 0 25,000 Centennial Lakes Park Storage Building Edinborough Pk/Centennial Lks ECL -03-08 0 15,000 Total for 2006 103,000 200% Greensmowers (Centen) Edinborough Pk/Centennial Lks ECL -00-013 0 10,000 Replaster Pool EP Edinborough Pk/Centennial Lks ECL -00-017 0 30,000 Skate Sharpener Edinborough Pk/Centennial Lks ECL -00-08 0 8,000 Reshingle Centrum Building Edinborough Pk/Centennial Lks ECL -02-002 0 60,000 Remodel Tot Lot Area Edinborough Pk/Centennial Lks ECL -02-05 0 18,000 Total for 2007 126,000 2008 Adventure Peak Remodel Improvement Edinborough Pk/Centennial Lks ECL -03-07 0 50,000 Paint Centennial Lakes Park Fixtures Edinborough Pk/Centennial Lks ECL -03-09 0 25,000 Renovate artificial ponds at Centennial Lakes Park Edinborough Pk/Centennial Lks ECL -03-10 0 15,000 Produced using the Plan -It Capital Planning Software Page 1 0l' 2 Thursday, December 04, 2003 Project Name Replace Great Hall Floor GRAND TOTAL Department Project # Priority Edinborough Pk/Centennial Lks ECL -03-11 Total for 2008 Project Value 32,000 122,000 555,000 Produced using the Platt -/t Capital Planning Software Page 2 of 2 Thursday, December 04, 2003 Capital Improvement Program City of Edina, MN PROJECTS BY YEAR 2004 tin, 2008 Project Name Depai-miettt Project # Priority Project Value 2004 Refrigeration Chiller Barrel West Arena Arena A-03-01 0 80,000 Total for 2004 80,000 2005 Truck With Snow Plow Arena A-00-002 0 25,000 Total for 2005 25,000 2006 Bathroom Remodel (Arena) Arena A-00-001 0 25,000 Total for 2006 25,000 200% Replace Zamboni Arena A-00-006 0 90,000 Total for 2007 90,000 2008 Building Maintenance Arena A-00-008 0 25,000 Total for 2008 25,000 GRAND TOTAL 245,000 Produced using the Plan -/t Capital Planning Software Page 1 of I Thursday, December 04, 2003 Capital Improvement Program City of Edina, MN PROJECTS BY YEAR 2004 thru 2008 Project Name Depai*Wieitt Project # Priority Project Value 2004 Maintenance Equipment: Braemar Golf Course GC -00-002 0 110,000 Miscellaneous Equipment: Braemar Golf Course GC -00-007 0 30,000 Braemar Range Automation Golf Course GC -00-012 0 50,000 12th Tee Renovation Golf Course GC -03-01 0 50,000 Total for 2004 240,000 2005 Maintenance Equipment: Braemar Golf Course GC -00-002 0 125,000 Miscellaneous Equipment: Braemar Golf Course GC -00-007 0 30,000 Driving Range Renovation Golf Course GC -02-001 0 500,000 Total for 2005 655,000 "006 Maintenance Equipment: Braemar Golf Course GC -00-002 0 128,000 Miscellaneous Equipment: Braemar Golf Course GC -00-007 0 32,000 Cart Path Renovation Golf Course GC -03-02 0 250,000 Total for 2006 410,000 2007 Maintenance Equipment: Braemar Golf Course GC -00-002 0 131,000 Miscellaneous Equipment: Braemar Golf Course GC -00-007 0 32,000 Redesign Holes 19-27: Braemar Golf Course GC -00-010 0 825,000 Total for 2007 988,000 2008 Maintenance Equipment: Braemar Golf Course GC -00-002 0 135,000 Miscellaneous Equipment: Braemar Golf Course GC -00-007 0 35,000 Clubhouse Expansion - East Side: Braemar Golf Course GC -00-008 0 475,000 Total for 2008 645,000 GRAND TOTAL 2,938,000 Produced using the Plan -It Capital Planning Software Page 1 of 1 Thursday, December 04, 2003 Capital Improvement Program City of Edina, MN PROJECTS BY YEAR 2004 01111 2008 Project Name Department Project # Priority Project Value 2004 Permanent building reinforcement Golf Dome 2007 Upgrade Electrical Service & Lighting GRAND TOTAL GD -03-01 30,000 Total for 2004 30,000 Golf Dome GD -00-001 0 30,000 Total for 2007 30,000 60,000 Produced using the Platt -It Capital Planning Software Page 1 of I Thursday, December 04, 2003 two season -opening victories in the Woodbury Invitational. He had two goals in an 8-2 victory over St. Paul Como Park in the semifinals and a goal and three assists in a 5-1 victory over Tartan in the final. I II Opinions from you, the reader: ng athletes learn anything from watching games on TV? FUL much high school athletes can )orts on TV. Obviously, there are s youth athletes can learn, taunt- )ositive side), take basketball. I ith coach tell his team to watch game and try to watch the play - His point? Watch guys deny the ut the ball. As a football coach, I ds to watch college football and If they can pick up one thing that ter player, it was worthwhile. football coach SWIFT DESERVED AWARDS G� Last week, Adam Berres (a Lakeville fan) wrote about Nathan Swift of Hutchinson receiving the Metro Player of the Year Award, "C'mon, that's like giving the Heisman to a Division II player; he plays at a lower level of competition." It has ah,,,ays bothered me that some people have a perception that larger enrollment equates to better athletes. I applaud the Star Tribune and the Associated Press for recognizing talent by naming Nathan Swift Metro Player of the Year and Associated Press Player of the Year. Athleticism is not determined by class size. — Michael R. McGraw, Hutchinson s being rated in preseason polls help or hamper a team? Or comment on any prep issue. y'by e-mail to preps@startribune. com or by fax to 612-673-7774 — the two pre- - or by mail to Sound Off, StarTribune Prep Sports, 425 Portland Av., Minneapolis, APPLE VALLEY, 1997 enjoyed an illustrious wrestling career, in high school and college. individual champion at Apple Valley before becoming a two-time esota. He was a member of three state championship teams with NCAA championship squads with the Gophers. "The reason I had s an individual was because we had such close teams, " Erikson lammates."Erickson lives in New Brighton and is a substitute a -Hennepin school district He also is a Blaine assistant wrestling ie back to the sport in any way I can, "Erikson said. TODAY WOODBURY vs. EASTVIEW GtV BASKMAU / 7:30 p. m. at Eastview No. 1, 4A Woodbury, riding a 29 -game winning streak, might even be better than last season. This is a rematch of the Class 4A championship game from last March. played in the football program for four years and gradu- ated in 2002, rarely stepped foot on that field, nor did he want to. The success of the football program really is a credit to the coaching staff and the student -athletes who love and understand the game — notthe fields. — Nancy Holden, Eden Prairie IN—HOUSE PLAYERS DEEMED LOSERS I really appreciated the recent articles regarding youth sports. Next I would urge the paper to analyze the impact on 10- to 12 -year-olds who are cut from any elite pro- gram and told to play in the in-house program. I think all community programs should be in-house leagues until ninth grade. Those who choose to, can play elite AAtI on their own without community support In Edina, for instance, 75 percent of the boys drop out of in- house basketball by ninth grade. These are kids who have not even begun puberty, and they classified as losers. The sports boards and elite programs have taken over the community Park and Rec system at the grade school level. — Rick Krieger, Edina GOALS OF FATTIER, SON WRONG I was shocked to see the picture and read the accom- panying article on youth weight training. Shocked that the Star Tribune would publish such an article without ques- tioning what was taking place. Shocked that a father wants to train his 10 -year-old son to "get him to the point where someday he could be a world-class athlete." Shocked that somehow it is felt to be desirable for a 10 -year-old to lower his body fat from 15 to 7 percent without any discussion as to whether this is in his best in- terests or not — Sheklon Berkowitr, M.D., St Paul r MUST( IGNORED IN FUSS OVER SPORTS As a graduate of the Minneapolis Public Schools, I am not only appalled at the disparity between funding for ath- letics in the Minneapolis system versus those in the sub- urbs, I am equally disgusted that our state schools are continuingto lose and cutfundingfor arts programs such as band and orchestra, forcing a system where only those who can afford it can pursue an interest in music. Where are the boosters to raise thousands of dollars for new school instruments, or to pay for such "extras" as string programs in our high schools? — Mn Bass, Minneapolis FRIDAY HOPKINS vs. (TIASKA BOYS' BASKI<TBAIL / 7:30'p. m. at Chaska Hopkins' demise has been greatly exaggerated. The Royals lost three Division I players from last season but have two this year in Mitch Henke and transfer Jadee Jones. WHITE BEAR LAKE vs. (ENT. BOYS' HOO(<:YY / 7:30 p. m. at c No.1AA Centennial plays host to the things don't get any easier: The Couga Wayzata next week. ®` • HRA & City Council, 7 p.m. o/ H ��O U • Board of Appeals, 5:30 p.m. Dec. 4 Park Board, 7 p.m. Dec. • Heritage Preservation Board, 7 p.m. Dec. 9 Dec. 16 • Recycling & Solid Waste Com- mission, 7 a.m. Dec. 17 City Contacts City Manager Gordon Hughes 952-826-0401 Assistant City Manager Eric Anderson 952-826-0415 City Clerk Debra Mangen 952-826-0408 Park and Recreation Director John Keprios 952-826-0430 Public Works Director Wayne Houle 952-826-0443 We'd like to hear from you ... If you have any comments, call Commu ni- cations Director Jennifer Benner otte at 952-832-6063. The text of this publica- tion will be available on-line at www. cityofedina.com. 4VS A summary of the Dec. 1 and 2 Edina City Council & HRA meetings Council holds truth -/n -taxation hearing The Council held a truth -in -taxation hearing at a special meeting Dec. 1. One resident attended the hearing. The truth -in -taxation hearing allows taxpayers another opportunity to provide testimony on the proposed budget. The proposed 2004 budget is approximately $24.5 million, an increase of approximately $385,000, or 1.6 percent, over the 2003 budget. Tax revenues must increase by 1.9 percent to support the 2004 budget. The Council will hold a public hear- ing Dec. 16 to consider adoption of the final levy and budget. Council shows support for regional trail The Council at its regular Dec. 2 meeting showed its support for a regional trail running through Edina. Three Rivers Park District, formerly Hennepin Parks District, is conduct- ing a study analyzing four regional trail corridors within the 10 -City "first tier" ring of suburbs that bor- der the northern, southern and western city limits of Minneapolis. Each trail is meant to provide con- nections between existing and fu- ture regional and local facilities. One of the four regional trail corri- dors runs through Edina, Richfield and Hopkins. Three Rivers Park District presented plans and accepted comments on the Edina/Richfield/Hopkins re- gional trail at an open house in November. More than 70 residents attended the meeting. Staff re- ported that the majority of those in attendance were in support of the plan. If support continues to be garnered for the project, Three Rivers Park District will present the trails pro- posal to the Metropolitan Council for funding consideration in its capi- tal improvement program. Sion. The Commission was formed earlier this year to advise the Council on matters relating to the operation of the local street system with respect to traffic volumes, congestion and functional classification; review and comment on plans to enhance mass transit opportunities in the City; and evaluate methods for traf- fic calming and other speed and volume mitigation measures and recommend their implementation where appropriate. Former Mayor Fred Richards was named chairman of the group. Other members are Joni Kelly Ben- nett, Dean Dovolis, Warren Plante, Marie Thorpe, Les Wanninger and Jean White. The terms of Richards, Bennett, Dovalis and Plante will expire in February 2007. The terms of Thorpe, Wanninger and White will expire in February 2006. Selection of the members was made being mindful of the desire to have repre- sentation from each quadrant of the City. The Council directed staff to pre- pare a revised ordinance on the Transportation Commission that would allow eight members on the commission. If the amended ordi- nance is approved, a member of the Planning Commission will be added to the group. The Council also reappointed three youth members to advisory groups. Becky Amlaw was reappointed to the Art Center Board. Allyson Grande was named to a second term on the Park Board and Tim Marrinan was reappointed to the Recycling and Solid Waste Commis- sion. Council to consider revising swimming pool ordinance The Council will consider revising the City's swimming pool ordinance to allow vanishing edges and alter- natives to ladders. %4V Staff has recommended revising Council appoints members to the City Code regulating residential PLEASE RECYCLE, Transportation Commission swimming pools to include swim - The Council appointed members to outs, underwater benches and the new Transportation Commis- seats as an alternative means of egress from the deep end of a swimming pool and reducing the requirement for a continuous deck around the perimeter of the swim- ming pool to allow the installation of a "vanishing edge" feature. Of swimming pool ordinances in place in Bloomington, Hopkins, Minneapolis, Minnetonka, Richfield and St. Louis Park, just Bloomington and Minneapolis require a means of egress from the deep end of the pool. The National Swimming Pool Institute (NSPI) has model codes addressing means of egress and suggests ladders with handrails, swim -outs, underwater seats and benches or mechanical lifts. Several residents have requested permission to build swimming pools with designs that include vanishing edges. The design feature allows water to flow over a portion of the side of the swimming pool, much like a weir or waterfall. When viewed from the opposite side of the pool, the swimming pool ap- pears to extend beyond the normal edge of the swimming pool. The current ordinance requires a four - foot wide unobstructed deck around the perimeter of the pool. Staff has recommended revising the ordi- nance to reduce the requirement for the continuous deck around the pool to allow for the vanishing edge. Council approves 2004 fees and charges The Council approved fees and charges for 2004, including fees for Edinborough Park's Adventure Peak season passes. Cost for daily admission to Adven- ture Peak will be $4 for residents and $5 for non-residents. Season passes for individual residents cost $75 and individual non-residents cost $100. Each additional family member on the pass is $55 for residents and $80 for non- residents. To date, Adventure Peak has proven to be very popular. Staff has re- ceived few complaints about the fees and rates. November 20, 2003 Mr. John Keprios, Director of Parks and Recreation Parks and Recreation Department City of Edina 4801 West 50th Street Edina, Minnesota 55424 RE: Professional Services Proposal - Countryside Park Master Planning B&A # This letter proposal outlines a scope of services, fee schedule, and other elements which, if approved, constitutes an Agreement between the City of Edina, herein referred to as the OWNER, and Brauer and Associates, Ltd., herein referred to as the CONSULTANT. The OWNER hereby retains the CONSULTANT to provide professional services required to complete master planning services for Countryside Park, located in the southwest corner of Olinger Blvd. and Tracy Avenue, Edina, Minnesota. The CONSULTANT'S services and fees shall include normal recreational design and planning services as follows: A. SCOPE OF SERVICES - Basic Services - Master Planning Focus Meeting: The general purpose of the focus meeting is to allow the CONSULTANT the opportunity to develop a very clear understanding of the scope of the project, intended outcome, OWNER'S expectations of the consultant's services, confirm key individuals, associations, committees, staff members, etc. who will be involved in the project or have information that will affect the project, and general review and discussion about the issues and concerns related to this project. 2. Site Analysis: Through field research and review of site information and mapping, the CONSULTANT will work, (in concert with staff, as appropriate), to identify the areas physical characteristics and determine its developmental opportunities and constraints. This will allow both the OWNER and CONSULTANT to develop a clear understanding of the site's unique characteristics and land use limitations imposed on the project. Program Development: Developing a complete and comprehensive assessment of needs, facility demands, and priorities is absolutely essential to the success of the project and is viewed as one of the most important phases of the design process. The CONSULTANT will work closely with the OWNER to: X Identify and address the many issues affecting the development of this park. X Identify and define the development concerns, recreational uses, site amenities, and facilities desired and appropriate for this park. X Identify, qualify, and prioritize needs. Schematic Concepts: Building upon the previous tasks, the CONSULTANT will prepare alternative schematic concepts for the site and building(s). Specific criteria affecting the concepts include: what are the ideal physical relationships between the facilities proposed for the site?; can the physical relationships be developed to limit the duplication of support structures?; what opportunities does the site present and how can these be taken advantage of in the design?; what design theme is appropriate for this property. Master Plan and Implementation Plan: Using the adopted concept plan, the CONSULTANT will prepare a master plan, (preferred plan), for full development of the entire park. The master plan will represent the design solution that best responds to the needs and desires of the OWNER while remaining within the their budget for the overall park project. Since the master plan essentially refines the accepted concept, a host of more specific issues will arise that must be addressed, such as: how can the relationships between facilities be further refined, what "themes" need to be developed, how will engineering aspects of the site affect development costs? An implementation plan encompassing a cost estimate, phasing plan, (if needed), and set of action steps for implementing the master plan will also be prepared. This will take into consideration cost estimates and the OWNER's ability to fund the project. Master Planning Meetings: The Consultant shall include up to 5 formal meetings for presentation plans and other important project information and/or the solicitation of input and ideas. The Consultant shall include all materials and preparation necessary for these meetings. Informal meetings with the Owner's staff shall be included. The number of such informal meetings shall not be limited. B. SCOPE OF SERVICES -Additional Services Additional services as requested and authorized by the OWNER in writing. C. FEES FOR PROFESSIONAL SERVICES For services as listed in paragraph A.I through A.6 above, a lump sum fee of Seven Thousand Dollars, ($7,000.00). Expenses shall be billed in addition to this fee at a rate of 1.1 times cost. 2. For services as listed in paragraph B.1. - Additional Services, an hourly fee will be charged in accordance with the hourly fee schedule below. Brauer and Associates, Ltd. 2003 Hourly Fee Schedule Principle $100.00 / Hour Landscape Architect II $75.00 / Hour Landscape Architect I $ 65.00 / Hour Technician $ 52.00 / Hour Expenses shall be charged in addition to hourly fees listed above at a rate of 1.1 times the cost to the Consultant. D. PAYMENTS TO THE CONSULTANT Invoices will be submitted to the OWNER on a monthly basis in proportion to the work completed. 2 Payments on account of the CONSULTANT'S services are due and payable upon receipt of CONSULTANT'S invoice. E. OWNER'S RESPONSIBILITY Full program coordination with one individual representing the OWNER'S interests. For the Scope of Services outlined in this proposal the OWNER shall provide the CONSULTANT with a base map information illustrating all property lines, property corners, easements, rights of way and other legal issues, existing utilities, buildings, recreational improvements, vegetation, pavement, curbing, and other surface materials. This base map information shall be as accurate as possible. The OWNER shall be responsible for the accuracy of this information and shall determine if this information and the resulting base map are accurate enough for this planning process. This base map shall be provided to the consultant in a digital format compatible with AutoCAD software. The CONSULTANT shall have the right to rely on the accuracy of this base map. Providing all soils engineering/borings and engineering geotechnical testing required for the project. 4. All CONSULTANT project expenses directly involved with the completion of work as outlined in this proposal, paragraph C. FEES FOR PROFESSIONAL SERVICES. 5. All fees and expenses involved in federal, state agency or local permitting, plan review, etc. for the project. F. NONDISCRIMINATION The CONSULTANT will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, physical condition or age. The CONSULTANT will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex, national origin, physical condition or age. Such action shall include but not be limited to the following: Employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation and selection for training including apprenticeship. G. CONSULTANT'S RECORDS, DOCUMENTS AND INSURANCE The CONSULTANT shall maintain time records for hourly fees, design calculations and research notes in legible form and these will be made available to the OWNER, if requested. The CONSULTANT shall provide the OWNER with a certificate of insurance stating coverage carried by the CONSULTANT to protect him from claims under Workman's Compensation Acts; from claims for damages because of bodily injury including death to his employees and the public, from claims for property damage and professional liability issues. The CONSULTANT reserves the right to secure and maintain statutory copyright in all published books, published or unpublished drawings of a scientific or technical character, and other works related to this PROJECT in which copyright may be claimed. The OWNER shall have full rights to reproduce works under this Agreement either in whole 3 or in part as related to this PROJECT. One copy of each drawing shall be provided in reproducible form for use by the OWNER, but the original drawings will remain the property of the CONSULTANT. H. TERM, TERMINATION, SUCCESSORS AND ASSIGNS 1. The term of the Agreement shall be concurrent with the work authorized. 2. Termination may be accomplished by either party at any time by written notice, and shall be effective upon payment in full for all services performed to the date of receipt of such notice. 3. The OWNER and the CONSULTANT each binds itself, its partners, successors, and assigns to the other party of this Agreement, and to the partners, successors, and assigns of such other party with respect to all covenants of this Agreement. 4. Neither the OWNER nor the CONSULTANT shall assign, sublet or transfer his interest in this Agreement without the written consent of the other. I. EXTENT OF AGREEMENT AND APPLICABLE LAW This Agreement represents the entire and integrated Agreement between the OWNER and the CONSULTANT and supersedes all prior negotiations, representations, or Agreements, whether written or oral, with respect to the PROJECT. This Agreement may be amended only by written instrument signed by both OWNER and CONSULTANT. IN WITNESS HEREOF the OWNER and the CONSULTANT have made and executed this Agreement, this _day of , 2003. CITY OF EDINA 4801 West 50th Street Edina, Minnesota 55424 BRAUER & ASSOCIATES LTD 10417 Excelsior Blvd. Suite One Hopkins, Minnesota 55343 4 Minnesota Department of Natural Resources December 1, 2003 Mr. John Keprios Park and Recreation Director City of Edina 4801 W. 50, St. Edina, MN 55424 500 Lafayette Road St. Paul, 119innesota 55155-401Q Re: Grant CP04-3.01 Braemar Park Buckthorn Removal Dear Mr. Keprios: Thank you for your letter requesting a revision of your Grant Application Form. We understand the serious problem of buckthorn removal and control in Braemar Park and see how removal in highly visible areas would be a priority for the park. In this grant cycle, we selected your original proposal for a buckthorn management plan because it addressed inventory and analysis for removal and control and introduction of native plants to the 440 acre park. The proposal encompassed the whole park area, addressed future goals and included plans for introducing native plants. These elements helped your original project to score within our selection parameters. In our selection process, we placed a low priority on buckthorn removal projects. In fact, we did not fund any buckthorn removal and control projects for this grant period. In all fairness to the other proposers of buckthorn projects, we are not able to provide the grant funding to your revised buckthorn removal project. We are still willing to provide the proposed grant for the original management plan proposal, if you wish to continue with that proposal. Please inform me of your decision by December 16, 2003. If you have any questions or would like to discuss this further, please call me at (651) 296-0731. Thank you. Sincerely, :- *"Ljl�4 Gail Fox, Grant Manager Local Grants Program DNR Information: 651-296-6157 • 1-888-646-6367 9 TTY: 651-296-5484 0 1-800-657-3929 An Equal Opportunity EmployerPrinted on Recycled Paper Containing a Who Values Diversity Z� Minimum of 10% Post -Consumer Waste I am an Edina resident taxpayer and I just read the letter to the editor in the Sun Newspaper. I do not feel that the burden for running this should fall on the Edina taxpayers. We have been loaded up with too much extra tax for the schools, that is all right, but for recreational such as this and the man's viewpoint that kids are obese you've got to give them exercise, the best exercise in the winter is to get out: sled, run, do whatever and we cannot subsidize, that is the taxpayers, cannot subsidize something like this. If this is running in the red then you should increase users fees, not reduce them. This is recreation and parents should have to pay for it. It's his fault he has four kids, you have to think about that you raise the number of kids that you can afford and it's not fair to place the burden on other people and I am very much opposed to lowering this to the point where we have to subsidize that playground and I was very upset when I read this man's letter, let him pay, he's a non-resident of Edina and he should pay. Thank you. WOODDALE PARK DEVELOPMENT BACKGROUND & RESEARCH ASSESSMENT AGREEMENT WITH ST. STEPHEN'S CHURCH As you will notice, parking was an important issue throughout the decision making process. St. Stephen's Church paid $100,000 (assessed over a period of 20 years) to build the parking lot at Wooddale Park, Utley Park, paths from the parking lots to the public streets, parking lot lighting and two parking bays along 50th Street. In 1985, the City Council approved the assessment plan agreement with the Church to develop a 35 - space parking lot at Wooddale Park and 47 spaces in Utley Park. A copy of the agreement between the City of Edina and the Church is included in this mailing. To answer the question of the encumbrances on the parking lots, the "Assessment Agreement" states that: "City makes no agreement or representation concerning the time of completion of the work, or the use of the parking lots, parking bays or paths, nor the period of time that the parking lots, parking bays or paths will be in existence after they are constructed. City reserves the right to remove or cease public use of any one or more of the parking lots, parking bays or paths, or to convey the real property on which either of the parking lots or any of the paths are located to a third party at any time after the work is completed." Even though the City reserves the right to remove any or both of the parking lots, there is a moral obligation on the City's part to give the Church something for their money. The Edina City Council does, however, have the legal right to alter or remove either or both parking lots. EDINA SCHOOL DISTRICT AGREEMENT As you will notice in the Option Agreement between the School District and the City of Edina, the School District retains the exclusive option to purchase the school site at any time in the future that the School District determines that it needs the school site for public education purposes. Under this agreement, there are no restrictions to the City regarding park improvements at Wooddale Park. WOODDALE MEMORIAL The memorial monument located on the southeast corner of the park was funded by the Lewis family and their friends in memory of Philip Wesley. The main purpose of the monument was to establish a lasting historical marker from the Wooddale School building. In fact, the cornerstones of the monument are the hand -carved originals from the building and are placed precisely at the corner of original building. The pillars once flanked the side doors of the Wooddale School building. The monument is primarily of historical significance, however, the funding of the monument was made possible by donations given in memory of Philip Wesley. There are obviously moral and historical obligations associated with this park amenity, however, there are no legal encumbrances on the monument. It is owned by the City of Edina without restrictions or encumbrances. BALL FIELD SCHEDULIN The ball field at Wooddale Park will be scheduled for girls softball practices and games from May 1 -July 16. These are primarily 1St and 2nd grade girls who will use the field Mondays, Tuesdays, Wednesdays and Thursdays in the evenings. There will also be some 9 and 10 -year old boys using the field on occasion for baseball practice. There will be a portable toilet placed in the park during that period of time. We do not anticipate any additional games or practices at that ball field beyond July 16. WOODDALE PARK CLASSIFICATION By national standards (National Recreation and Park Association), Wooddale Park is classified as a "Neighborhood Park." By definition, a neighborhood park is designed to serve primarily the needs of children six to fourteen years of age. Tennis courts, softball diamonds, basketball and ice-skating facilities are commonly provided in neighborhood parks. Neighborhood parks range in size from approximately two acres to twenty acres and have a service area of approximately one square mile. Wooddale Park is 4.7 acres of land.