HomeMy WebLinkAbout2001-02-13 Park Board PacketCity of Edina
EDINA PARK BOARD
TUESDAY, FEBRUARY 13, 2001
7:00 P.M.
COUNCIL CHAMBERS
EDINA CITY HALL
AGENDA
* 1. Approval of Tuesday, January 9, 2001, Park Board Minutes
2. Welcome new Park Board members, Mike Damman and Ardis Wexler.
• *3. Election of Officers.
*4. Resolution of Appreciation.
5. Nomination for Mayor's All -Volunteer Awards Reception.
*6. Park Board Annual Calendar.
7. Recreational Facilities Referendum and Tri -City Skate Park Update.
8. Other.
*9. Adjournment.
• Park Board orientation presentation after adjournment.
These are agenda items that require or request Park Board action.
City Hall (952) 927-8861
4801 WEST 50TH STREET FAX (952) 826-0390
EDINA, MINNESOTA 55424-1394 TDD (952) 826-0379
Memo
To: Edina Park Board.
From: John Keprios, Direcr
Edina Park and Recreati n Department
Date: February 7, 2001
Re: February 13, 2001, PARK BOARD MEETING STAFF REPORT.
Enclosed you should find the following items:
1. Tuesday, February 13, 2001, Park Board Agenda.
2. Tuesday, January 9, 2001, Park Board Minutes.
3. Park Board Year 2001 Proposed Meeting Schedule.
4. Organizational Chart.
5. Current Park Board Members List.
6. Volunteer Awards Reception Information.
7. Resolution of Appreciation.
STAFF REPORT
The following is the monthly staff report concerning each item on the agenda with the
exception of Approval of the Minutes and Other. "Other" is listed on the agenda for other
information items (not requiring formal action), last minute items that may come up between
now and the Park Board meeting, plus, cover any other concerns of Park Board members
and/or attendees.
ELECTION OF OFFICERS
In accordance with City Code, the Park Board self -elects its own Chairman and Vice
Chairman at its February meeting. I will accept nominations from Park Board members for
the Chairman position first, followed by a vote (secret ballots will be used). After a
Chairman is elected, we will use the same process for selecting a Vice Chairman. Please
know that I use the term "Chairman" as an either gender term (male or female).
Park Board action is requested on this agenda item.
RESOLUTION OF APPRECIATION
I recommend that the Park Board pass and sign a Resolution of Appreciation for Andrew
Herring for his nine years of dedicated service on the Park Board, including his tenure as
Chairman.
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Park Board action is requested on this agenda item.
NOMINATION FOR MAYOR'S VOLUNTEER AWARDS RECEPTION
Every year, the City Council recognizes outstanding volunteers throughout the community
by hosting a two-hour reception at Edinborough Park. Boards, commissions, civic groups,
athletic associations, hospitals and more are offered the opportunity to recognize their
special volunteers at this function. As you will note on the enclosed awards reception
information, there is also an opportunity to nominate an individual or organization for one of
the Mayor's commendation awards, which are also presented at this event.
I encourage all Park Board members to mark their calendars to attend this special event and I
also encourage the Park Board to consider recognizing a volunteer from the Park Board
and/or nominating a volunteer for a Mayor's commendation award.
PARK BOARD ANNUAL CALENDAR
In response to the Park Board's request at the January meeting, I have enclosed a
recommendation for locations and presentations at this year's Park Board meetings.
Park Board action is requested on this agenda item.
RECREATIONAL FACILITIES REFERENDUM AND TRI -CITY SKATE
PARK UPDATE
I plan to give the Park Board a brief update on the progress and process of the Blue Ribbon
Committee's recommendations. I will also give a verbal update on the progress of the Tri -
City Skate Park.
Park Board action is not requested on this agenda item.
OTHER
This is an opportunity for Park Board members and residents to address other
concerns.
PARK BOARD NEW MEMBER ORIENTATION PRESENTATION
An orientation presentation will be provided to our new Park Board members after the
meeting is adjourned. Veteran Park Board members are of course welcome to attend if you
so desire. It will be a power point presentation describing the Park and Recreation
Department, common issues and the function of the Park Board, and member duties and
responsibilities.
EDINA PARK BOARD
7:30 P.M.
COUNCIL CHAMBERS
JANUARY 9, 2001
MEMBERS PRESENT: Tom White, Andrew Herring, Dave Fredlund, George Klus, Floyd
Grabiel, Andy Finsness, Scot Housh, Linda Presthus
MEMBERS ABSENT: Karla Sitek, John Murrin, Chuck Mooty
STAFF PRESENT: John Keprios, Ed MacHolda, Janet Canton, Vince Cockriel, Tom
Horwath
I. APPROVAL OF THE DECEMBER 12, 2000 PARK BOARD MINUTES
George Klus MOVED TO APPROVE THE DECEMBER 12, 2000 PARK BOARD
MINUTES. Scot Housh SECONDED THE MOTION. MINUTES APPROVED.
II. PARK MAINTENANCE AND FORESTRY PRESENTATIONS - VINCE
COCKRIEL PARK SUPERINTENDENT OF PARK MAINTENANCE & TOM
HORWATH, CITY FORESTER.
Mr. Keprios indicated that Vince Cockriel, Park Superintendent is going to give a
presentation that outlines the mission and function of the Park Maintenance Department.
Tom Horwath, City Forester, will then give a presentation on the Forestry Department
year in review.
Mr. Cockriel started out his presentation by reading the Park Department's mission
statement. He pointed out that within the park department they have a full-time staff
consisting of one park superintendent, one park team leader/foreman, 8 people who are at
a step 4 level (to which most of them have many years of park experience not only in
Edina but with other cities) and one person at the step 3 level. Mr. Cockriel then
explained the step program and noted that the program was instituted so that people
would have a chance to move up. It's a career development program based on steps that
assume more responsibility and more pay once the employee completes required
educational classes and specific additional training. There are 6 attainable steps in the
program. With each step there are educational, licensing and certification requirements.
Mr. Herring asked if all of the employees are union to which Mr. Cockriel replied
everyone is union with the exception of himself and the park foreman. He also pointed
out that they do have one park custodian who is also non-union. He stated that the park
custodian is a very busy person in that he has the task of keeping approximately 27 park
. facilities clean and is probably one of the busiest workers they have. Mr. Cockriel
indicated that the park department also has contract and seasonal park maintenance
people. He noted that the two contract people are the city forester and the city weed
inspector. The city weed inspector usually starts sometime around the first part of May
and his task is managing weed control and/or noxious weeds within the City of Edina.
Mr. Cockriel indicated that they have 30 part-time seasonal people that start work during
the middle of April and usually stay through the middle of September. The part-time
people help with the seasonal type operations such as the ball fields, aquatic center and
extra clean-up with regards to litter pick up, etc.
Mr. Cockriel pointed out that they provide turf care for 422 different grass areas that are
mowed on a weekly basis and some of them more often than that such as the ballfields
during the early summer months.
Mr. Cockriel explained that during the middle of April every year they have a city wide
spring clean-up which includes an intense cleaning of 39 parks. He noted that they try to
coordinate it with the adopt -a -park program. He indicated that most of the parks have
been adopted which relieves a lot of the heavy litter pick-up.
Mr. Cockriel stated that they maintain and repair 27 different buildings throughout the
park system that is ongoing. They also maintain 26 tennis courts and basketball courts as
well as ten miles of walking and bicycle paths and 23 playground equipment sites. Mr.
Cockriel pointed out that the last referendum really helped with the playground sites and
with some of the tennis courts, however, there is still work to be done.
Mr. Cockriel indicated that currently they are working on flooding and maintaining the
ice rinks. There are 11 outdoor hockey rinks and 12 general skating rinks. He stated that
the workers start right after Thanksgiving and continue until the first of March depending
on the weather. They work seven days a week with the exception of Christmas Day. Mr.
Herring asked how many of the rinks have asphalt underneath to which Mr. Cockriel
replied three of them have asphalt; Normandale, Pamela and Lewis Park. Mr. Herring
asked if the asphalt extends the life of the ice to which Mr. Cockriel replied it really
varies on the type of base we get, how much use there is and what the winter has been
like. If there is a good deep base, the black then does have a tendency to draw it out.
Due to the typically flat surface, we get less run-off and therefore it re -freezes again and
with the use of an ice shaver we can bring it right back. A flat surface is a real advantage.
Mr. Cockriel stated that he also manages the water quality program for the city's lakes,
streams and ponds. The program basically is used to knock the algae out of a lot of the
ponds. He noted that he works more with the private type ponds and the city water
holding ponds. It is more for aesthetic purposes than functional purposes. Mr. Cockriel
indicated that he also administers the geese and deer management programs, which are
handled in conjunction with the Minnesota Department of Natural Resources. Mr. Klus
asked Mr. Cockriel if there are any other management programs for any other type of
wildlife in the city. Mr. Cockriel responded that they work on a complaint basis. On
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occasion individuals will call in regarding problems they are having with squirrels,
beavers, rabbits, etc.
Mr. Cockriel then explained the park maintenance budget for 2001 and then touched on a
few things that have happened in the last year. He indicated that this past year the
Wooddale comfort station was completed, which was a mission in itself, and turned out
to be very successful. He noted that there is just a little bit of touch up work left to do
this spring. Also, this year they built a new hockey rink at Weber Park. Every year they
try to replace a hockey rink and they are basically on a ten-year turn -around schedule.
This year they also worked on a half dozen back stops and benches. Mr. Cockriel noted
that he doesn't have any predictions for the coming year because it will depend upon
what happens with the city/school referendum.
Ms. Presthus asked if everyone comes in at a the Step 1 level or can people come in at a
higher level, because if the referendum goes through we may need more people. Mr.
Cockriel replied that if there is a need for a journeyman or carpenter type of thing they do
have the authority to hire someone at a higher level. He indicated that they have never
had a hard time hiring good, qualified, skilled people because the City of Edina is a great
place to work.
Mr. Housh indicated that a lot of the proposed initiative for the referendum is on school
property and therefore, some of the maintenance is going to be the school's
responsibility. He asked how is that going to work. Mr. Keprios explained that the way
the facilities use agreement is written, if it's accepted, all facilities located on school
property would be owned, operated and maintained by the school district. All that's on
city property would be the city's responsibility and essentially there is very little new
additional infrastructure going on city property. Mr. Keprios stated that he thinks the
majority of our additional maintenance would be the field attention, there is going to be a
heavier fertilization schedule and we will also be adding more irrigation systems. Mr.
Cockriel pointed out that maintenance on the new soccer fields would easily quadruple
because of their very nature, they take more water, fertilization, top dressing, etc. Mr.
Cockriel explained that a field that is made of clay or natural turf can still come back after
a drought. However, if you don't keep up with a sand field after it's been renovated it
will not come back after a drought. Mr. Keprios noted that another area where we would
need more maintenance is if the keyless entry system is approved as proposed it will
require a lot more year-round maintenance.
Mr. Keprios pointed out that Edina's Park Maintenance Department workers are very
highly skilled, they do not just cut grass and make ice. He indicated that the ice rinks
they make are a design of their own and have actually become kind of the envy of the
Twin Cities. He noted that he is really proud of the work that they do and it clearly
shows that our maintenance staff take a lot of pride in their work.
Tom Horwath, City Forester, indicated that he has served as the City Forester for the past
12 years and has also served with other metro areas in the same position for a total of 22
years of forestry experience. He pointed out that during his 22 years he has spent much
• of his time controlling the spread of Dutch Elm Disease and Oak Wilt. He indicated that
these two major tree diseases he controls in accordance with Minnesota State law and
local tree ordinances. Mr. Horwath noted that although it has become a routine over the
years he still regards Dutch Elm Disease and Oak Wilt Control as his high priority duty.
He stated that he believes if it were not for the city wide sanitation efforts and other
successful preservation efforts through the years a person would have to search very hard
to find a single elm remaining within the city. He commented that he is sure the
population of oaks would be decreased as well. Mr. Horwath pointed out that the entire
metropolitan area has in fact been recognized nationally for its outstanding continued
efforts on protecting elm trees.
Mr. Horwath explained that compliance to removal orders of infectious trees can be an
expensive sacrifice and time consuming task and he applauds the residents of Edina for
their swift compliance and their understanding of the importance of this program.
Mr. Horwath commented that perhaps the most rewarding of his tasks is reforestation.
The importance of trees is well documented and widely known and it has been said that
tree planting time is the most important time we can spend on tree care throughout the
life of a tree. It is at this time that our efforts and preparation will either give a tree a
good healthy start or lead the tree down a struggling path and perhaps even an untimely
demise. Mr. Horwath noted that whether he is planting trees in city parks by himself or
directing a planting operation, he always stresses the quality of labor during this
• important time. Mr. Horwath indicated that he has detailed the number of trees he has
been involved with in planting. He has noted both their species and where they have
been planted in the parks. He explained that he is currently working with Tim
Zimmerman, City Horticulturist, on a program to purchase a wider variety of tree species
both native and exotic. He explained that in the past when purchasing trees they have
relied on the stock available at the local nurseries. He noted that in his opinion the end
result has been an over abundance of usual types of trees. He stated that this will make
the parks an even more interesting place to visit and enjoy.
Mr. Horwath pointed out that another pest of recent introduction into the city's forestry
management program is buckthorn control, which recently has been added to the
Minnesota State Noxious Weed list. He noted that all of the state nurseries have agreed
to stop selling all varieties of this tree. He stated that on some selective sites this past
year he has removed countless buckthorn shrubs. He noted that Mr. Zimmerman and
himself took an area by Arneson Acres and pulled the buckthorn out by the roots and
made a woodchip trail and introduced some native woodland flowers and shrubs. He
noted that this area was transformed from an uninviting rebel collecting lot to a welcome
addition to the parks. He commented that is proof that small steps in this overwhelming
path can go a long way. Mr. Horwath stated that currently he is researching and
experimenting on various methods of buckthorn eradication. He explained that this plant
will re -sprout profusely if simply cut at ground level making for even worse conditions.
Mr. Horwath explained that during this past fall and winter he has been conducting
roadside vegetation inspections and sending trimming notices to residents. He indicated
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that he is asking residents to comply with city ordinances regarding the necessary
trimming or removal of weeds, trunks or trees growing into the streets from along their
boulevards for public safety purposes. He noted that ordinarily the city administers a tree
trimming program by competitive bid selection of a tree company to trim all boulevard
trees which are in need within a selected area of the city. The residents also have the
opportunity to do it themselves or select their own company if they wish. Residents are
charged on a per diameter basis for the trimmers. Mr. Horwath pointed out that weeds,
shrubs and trees on and off the boulevard all need maintenance to keep vegetation from
dangerously encroaching into the streets. He commented that to date he has mailed
approximately 300 notices to which the compliance are going very well. He noted that in
addition to outlying compliance specifications as specifically as possible he also includes
up-to-date proper trimming information, encouraging both trimming for public safety and
aesthetic purposes.
Mr. Horwath pointed out that he has responded to approximately 1,000 calls from Edina
residents. He explained that time permitting he is available for on -sight tree inspections
of any species of tree, disease identification and control measures as well as offers
general advice to many matters relating to the resident's trees.
Mr. Klus indicated that he has noticed that on some of the middle islands by Highlands
there are some trees that are coming to the end of their mature life and asked if there are
any thoughts on replacing those trees. Mr. Keprios replied that is something they can
take a look at, reforestation on some of those islands. Mr. Cockriel stated that they have
tried to encourage neighborhood committees/groups to propose to us what they would
like to see done. Some of the neighborhoods have been contributing to some of the
maintenance and cost. Mr. Cockriel noted that they try to stay away from anything high
maintenance because they don't have the staff to maintain it. Mr. Klus asked Mr.
Cockriel if he understands correctly that he would rather have the neighborhood ask to
have trees taken out and indicate what they would like to see put in its place. Mr.
Cockriel replied that is correct, he would like it to come from the neighborhood.
Mr. Herring asked if there is a buckthorn problem at Bredesen Park to which Mr.
Horwath responded he is certain it is all over Bredesen. He commented that buckthorn is
pretty much a problem all over the eastern half of the nation.
Ms. Presthus asked if she understands correctly that the city forester will go to a
resident's private property and tell them what is wrong with their tree. Mr. Horwath
replied that is correct, however, it is on a time -permitting basis. Mr. Housh asked Mr.
Horwath if he assesses the homeowners for the cost of his time or is it a service that the
city provides. Mr. Horwath responded there is no cost for the inspections, it continues to
be a service the city provides.
III. PARK BOARD ANNUAL CALENDAR AND 7:00 P.M. START TIME
Mr. Keprios indicated that he would like the Park Board meetings to start at 7:00 p.m.
instead of 7:30 p.m. He noted that all of the other boards and commissions meet at 7:00
. p.m. and stated that he feels now is a good time to address this with new board members
starting.
Floyd Grabiel MOVED TO APPROVE THE 7:00 P.M. START TIME FOR PARK
BOARD MEETINGS. Linda Presthus SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY.
Mr. Keprios commented that during the past year all 13 athletic associations have given a
presentation to the Park Board. He asked the Park Board how they would feel if all of the
presidents attended the same meeting this year to address perhaps some common issues
rather than meeting with all 13 associations at different times again. Mr. White indicated
that he doesn't know if they could all do a presentation in one night. Mr. Keprios noted
that he would meet with the associations ahead of time to determine what topics they
would like to have discussed to maximize the Park Board's time. Mr. White agreed that
he thinks that would be very productive.
Mr. Keprios indicated that if there are any other suggestions or items that any Park Board
member would like to see in the coming year to let him know. Ms. Presthus asked why
miniature golf wasn't listed to which Mr. Keprios responded that he took that out because
it hasn't been well attended the last few years.
Mr. White stated that he thought having meetings at different sites was a good idea
because it let the board members see what is out there. Mr. Keprios indicated that this
year there will be a meeting at Braemar Arena. It was then suggested to also have
meetings at some of the new comfort stations, Arneson Acres and possibly Edinborough
Park. Mr. Keprios indicated that he will suggest some ideas at the next Park Board
meeting.
IV. BLUE RIBBON COMMITTEE UPDATE AND PRESENTATION
Mr. Keprios explained that the reason he has this on the agenda is he would like some
feedback from the Park Board on the power point presentation he will be presenting to
the City Council next Tuesday night. He noted he would like to hear some constructive
criticism. Mr. Keprios then pointed out that Susie Miller, Adaptive Recreation
Supervisor, has been a tremendous help in putting together this power point presentation.
At this time Mr. Keprios went through a power point slide presentation on what is being
proposed by the Blue Ribbon Committee.
Mr. Herring asked if the City Council wants a recommendation from the Park Board to
which Mr. White responded he thought Park Board already gave a recommendation to the
City Council. Mr. Keprios stated that he thinks the City Council would like to have the
Park Board's input, however, he doesn't think they are looking for anything specific other
than comments at this time.
V. OTHER
A. Andy Herring - Mr. Keprios indicated that this is Mr. Herring's last meeting and
noted that he will be duly recognized by the City Council at the Board and Commissions
meeting for the nine years he has served on the Park Board. Mr. Keprios noted that
Chuck Mooty has regretfully resigned from the Park Board. Because of a new position
Mr. Mooty is taking he doesn't feel he can give the Park Board the time he would like to.
It was noted that there will be three openings on the Park Board, one of which will
probably be a youth member serving a two-year term. The Mayor and Council have not
yet taken any formal action on the Park Board's recommendation but it appears as though
there is support for the concept.
Mr. Herring pointed out that the program "Connecting With Kids" is looking for
someone to work with their steering committee from the Park Board since he is stepping
down.
Mr. Herring indicated that he has two things he wants to share. Number one, he has
really enjoyed his time on the Park Board, it has absolutely been terrific. He noted that
the thing he gets the biggest kick out of is the volunteers. There are so many volunteers
in so many different areas and that really gives him a big charge.
He noted that the second thing is staff. He was here during the Bob Kojetin days and he
has been here with John Keprios for several years and Edina really has an outstanding
staff. Mr. Herring then thanked everyone.
Mr. Klus stated that the Park Board really thanks Andy Herring, Chuck Mooty and Scot
Housh for all of their time and efforts that they have put into the Park Board over the
years. He noted that they have all learned so much and he would like to recognize these
board members and thank them for their time and efforts.
B. Dog Park - Mr. Klus asked if the dog park issue is coming back to the Park Board
sometime in the future. Mr. Keprios explained that the City Manager, Chief of Police
and himself recently met with staff from St. Louis Park. He noted that collectively they
drafted a new memo to the Minneapolis Park Board yesterday with several mandates that
must fall into place to put Edina and St. Louis Park at ease with enforcement issues,
parking, maintenance, and a hold harmless clause. He indicated that he is doubtful that
the Minneapolis Park Board will be able to meet all the demands. However, the ball is
back in their court and we are going to have to wait for a response.
VI. ADJOURNMENT
George Klus MOVED THE ADJOURN THE MEETING AT 9:50 P.M. Tom White
SECONDED THE MOTION. MEETING ADJOURNED.
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PROPOSED
YEAR 2001 PARK BOARD
MEETING SCHEDULE
DRAFT 2-7-01
November 13 Arneson Acres Park
December 11 City Hall
PRESENTATIONS BY
Maintenance & Forestry Depts.
John (Park Board Orientation)
John Valliere & Todd Anderson
Diana Hedges
Athletic Association Presidents
Ed MacHolda (Pool)
INSPECTION TOUR (no formal meeting)
Tom Shirley & Ann Kattreh
Larry Thayer
Susie Miller, Adap. Rec. Sup.
Garden Council/Historical Soc.
Donna Tilsner, Rec. Sup.
MEETING
DATE
LOCATION
January 9
City Hall
February 13
City Hall
March 13
Braemar Golf Course
April 10
Edina Art Center
May 8
City Hall
June 12
General Park Tour
July 10
Braemar Golf Course
August 14
Centennial Lakes Park
ieptember 11
Braemar Arena
October 9
City Hall
November 13 Arneson Acres Park
December 11 City Hall
PRESENTATIONS BY
Maintenance & Forestry Depts.
John (Park Board Orientation)
John Valliere & Todd Anderson
Diana Hedges
Athletic Association Presidents
Ed MacHolda (Pool)
INSPECTION TOUR (no formal meeting)
Tom Shirley & Ann Kattreh
Larry Thayer
Susie Miller, Adap. Rec. Sup.
Garden Council/Historical Soc.
Donna Tilsner, Rec. Sup.
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RESOLUTION OF APPRECIATION
WHEREAS, ANDREW HERRING has served as a member of the Edina Park Board for 9 years
since November 1991 to January 2001; and
WHEREAS, during this time ANDREW HERRING has given of his time and efforts toward the
continued growth and development of the Edina Park System;
NOW, THEREFORE, BE IT RESOLVED that the Edina Park Board expresses sincere
appreciation for the most generous contributions of ANDREW HERRING to the City of Edina in
his capacity as a member of the Edina Park Board; and
BE IT FURTHER RESOLVED that an appropriate copy of this Resolution be transmitted to
• ANDREW HERRING in recognition of his service on the Edina Park Board.
ADOPTED THIS 13TH DAY OF FEBRUARY, 2001.
EDINA PARK BOARD
Draft of 2/09/01
JOINT POWERS
AGREEMENT
Dated as of 12001
This Agreement is made on May _, 2000, between Independent School District No. 273, a
Minnesota public corporation (the "District"), and the City of Edina, a Minnesota municipal corporation
(the "City").
1. PURPOSE
The District and the City have determined that is in the best interests of the residents of the
District and the City to undertake in a cooperative fashion the provision and upgrade of certain public
recreational, social and cultural facilities to be owned by the District (the "Project"). The goal of the
District and the City is to provide for the use of the facilities by members of the community in a manner
that is more cost effective and accessible than if such facilities were duplicated by the District and the
City. The purpose of this agreement is to set forth the terms governing the design and construction of the
Project and the ownership, operation, maintenance, and sale of the resulting facilities. The overall
guiding principle embodied in this agreement is the mutual desire of the District and the City to
maximize the use of the facilities resulting from the Project by all members of the District's and City's
respective constituencies. This agreement is made pursuant to Minnesota Statutes, Section 471.59.
2. JOINT POWERS ORGANIZATION
2.1 To provide for the design and construction of the Project the District and the City agree
to establish an organization to be known as the Edina Joint Powers Organization (the "JPO"). The JPO
shall be responsible for the design and construction of the Project as provided herein.
2.2 The JPO shall be governed by a Board (the "Board") consisting of eight members. The
District and the City shall each appoint two members of its governing body to serve as voting members of
the Board and shall appoint members of its governing body to serve as their alternates. The District and
the City shall each appoint two additional ex officio members to the Board, who need not be members of
their governing bodies. Members of the Board and their alternates shall serve without compensation.
Each member of the Board and alternates shall serve until a successor is appointed and assumes his or
her responsibilities. Members of the Board and alternates shall serve at the pleasure of the District in the
case of members and alternates appointed by the District, and the City in the case of members and
alternates appointed by the City. A vacancy on the Board shall be filled by the party whose position on
the Board is vacant.
2.3 Each voting member of the Board shall have one vote. The Board shall act by majority
vote of all voting members of the Board at a meeting duly called upon notice as prescribed by Minnesota
Statutes, Section 471.705. All 4 voting members of the Board shall constitute a quorum for the
transaction by the Board of any business.
2.4 The officers of the JPO shall consist of a Chair, a Vice Chair and a Secretary/Treasurer.
Each officer shall be elected annually by the Board and shall hold office until his/her successor takes
office, earlier disqualification, death, resignation or renewal. All officers must be voting members of the
Board.
The Chair shall preside at all meetings of the Board and shall perform all duties incident to the
office of Chair and such other duties as may be delegated by the Board. The Vice Chair shall act as
Chair in the absence of the Chair. The Secretary/Treasurer shall be responsible for keeping a record of
all of the proceedings of the Board. He/she shall have custody of the Board's funds, shall pay its bills,
shall keep its financial records, and generally conduct the financial affairs of the JPO. The
Secretary/Treasurer shall be responsible for such other matters as shall be delegated to him/her by the
Board. All checks issued on behalf of the JPO shall be approved by the Board and signed by the
Secretary/Treasurer and one other member of the Board. The Secretary/Treasurer shall be a member of
the Board appointed by the City. The JPO shall obtain a fidelity bond or other insurance to cover all
persons authorized to handle funds of the JPO.
2.5 The JPO shall terminate upon the final completion of the construction of the Project and
payment of all costs thereof or upon such earlier date as this Agreement shall terminate pursuant to
Section 11.2 hereof.
3. PROJECT
3.1 The Project shall consist of the facilities identified in Exhibit A hereto, subject to
modification as provided herein.
3.2 The costs of the Project will be financed primarily by general obligation bonds issued by
the City pursuant to Minnesota Statutes, Chapter 475, if authorized at an election to be held by the City
no later than May 29, 2001. The City will also include in the election authorization to issue general
obligation bonds for improvements to City parks and recreation facilities which shall not be part of the
Project and shall not be subject to this Agreement. If the election passes the City intends to issue bonds
in the estimated principal amount of $ . Such amount will be based on the estimated amount
of the cost of the Project (less costs to be paid by the District as provided in Section 7.4 hereof) plus (i)
amounts authorized for improvements to City parks and (ii) bond discount, bond counsel fees, financial
advisory fees, rating agency fees and other costs and expenses incurred by the City in issuing the bonds.
The decision to issue the bonds and the timing and structure thereof rests solely with the City. However,
bonds shall be sold on a schedule that assures that funds are available to the City to adequately pay bills
as costs are incurred in design and construction of the Project.
4. OWNERSHIP
4.1 The Project will be constructed on property owned by the District. The District agrees
that this property is available for the construction of the Project and will permit the JPO to construct the
Project on such property. The District agrees to permit access to its property and facilities to the extent
necessary to permit the construction of the Project and to allow vehicles associated with the construction
of the Project to park on the property owned by the District subject to reasonable regulation of such
parking by the District so as not to conflict with any activities carried on by the District in such facilities.
4.2 The facilities to be constructed as part of the Project will be owned by the District and
the District will make the facilities available for community use as provided in the Facility Use
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® Agreement between the District and the City attached as Exhibit B hereto to be executed by the City and
the District simultaneously with the execution and delivery of this Agreement.
5. DESIGN
5.1 The City and the District have undertaken a predesign study prepared by TSP One, Inc.
dated , 2001 (collectively referred to as the "Predesign Study"). The JPO will promptly
proceed to retain project architects for the purpose of preparing preliminary plans and design
development drawings for the Project based upon the Predesign Study. Following completion of these
drawings and following successful passage of the election, the JPO will file an application for a
conditional use permit pursuant to the Edina City Code. If the conditional use permit is approved, the
JPO will authorize the project architects to proceed with construction plans and specifications. The
construction plans will also include a cost estimate. The final cost estimate will include all costs
associated with the Project, including, but not limited to, design fees as well as a contingency budget for
unforeseeable circumstances associated with the construction. Final construction plans, specifications
and cost estimates will be submitted to both the City and the District for City Council and School Board
approval. The JPO will comply with any requirements of Minnesota law with respect to approvals of
such plans and specifications by the Commissioner of Children, Families and Learning, since the
facilities to be constructed as part of the Project will take place on property of the District. The City may
charge the JPO its customary fees for the review of plans and specifications, the issuance of permits and
inspection of work on the Project in accordance with the Uniform Building Code.
6. CONSTRUCTION
6.1 If final construction plans and specifications are approved by the City Council and
School Board, the City Council has authorized the issuance of the bonds sufficient to fund the Project,
and state and local approvals have been obtained, then the JPO shall proceed with construction of the
Project. The JPO will advertise forbids in accordance with the requirements of the municipal
contracting law. The JPO shall retain an independent construction manager for the Project who will
oversee all construction bidding and processing of payments.
6.2 Prior to awarding construction contracts the JPO will review the bids received with the
District and City. If the contracts exceed the cost estimates contained in the construction plans
(including a contingency budget) previously approved by the District and the City, the JPO shall
eliminate or modify the proposed contracts in order that the contracts awarded do not exceed the costs
estimates contained in the construction plans previously approved by the District and the City. If the JPO
is unable to agree upon such contract elimination or modifications, the City shall so decide and the JPO
shall thereupon proceed with the Project as modified by the City. However, any such modification of the
Project by the City shall be subject to the following limitations:
(a) The City may not modify any of the District -only facilities referenced in Section 7.4
hereof without the District's consent;
(b) The City may not, without the District's consent, make Project modifications that would
adversely impact the District's instruction of students; and
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(c) The City may not, without the District's consent, make Project modifications that would
adversely impact the health, safety, or security of District students or staff.
Any disputes regarding the application of (a), (b) or (c) above shall be resolved through the dispute
resolution process contained in Article 8 hereof.
6.3 The JPO will be the contracting party and will use ordinary and prudent efforts to require
that the Project is constructed in compliance with approved plans and specifications and completed with
all reasonable promptness in accordance with the schedule prepared by the architect. During
construction, representatives of the City will be given access to the construction site at all reasonable
times.
6.4 The JPO must notify the City and the District of all change orders and must obtain the
District's and the City's written authorization before approving any change order which increases the
cost of any individual construction contract for the Project by more than 10% of the original amount
thereof or which materially changes the scope of the Project, or a subproject. However, prior written
authorization is not necessary if the charge order presents imminent health/safety issues making prior
authorization impactical. In such cases, the change order shall be seasonably presented to the City and
District for ratification. The City or the District must not unreasonably withhold its consent to change
orders resulting from unforeseen circumstances arising from the construction.
7. PAYMENT OF COSTS OF PROJECT
7.1 The District and the City have agreed that the City shall pay all of the costs of the
election to be held by the City for the issuance of general obligation bonds for the Project and, that the
District shall pay the costs of the public opinion survey undertaken by Decision Resources. The District
and the City have each incurred costs for various predesign studies with respect to the Project. If the
general obligation bonds for the Project are not issued, the District and the City shall each bear their
respective costs. If the general obligation bonds for the Project are issued by the City, the City will
reimburse the District for costs paid by the District for the public opinion survey and for predesign study
costs. Except as provided in Section 7.2 hereof, any costs incurred by the JPO prior to the issuance of
the bonds will be borne equally by the parties. The parties agree that with the exception of permits and
inspection fees under Section 5. 1, no costs of District or City staff time will constitute Project costs.
7.2 If the general obligation bonds are authorized by the voters of the City the City will pay
the costs of the preparation by the project architects of the construction plans and specifications for the
Project, all costs related to obtaining all necessary permits and approvals for the Project, and all other
costs associated with the Project. If the City thereafter determines to not issue the bonds for the Project
the City shall nevertheless be liable for the payment of such Project costs which are incurred up to the
date the City notifies the District that it does not intend to issue the bonds for the Project.
7.3 Upon issuance of the bonds the City will pay to the JPO the portion thereof to be applied
to pay the cost of the Project, less (i) amounts to be applied to reimburse the City for Project costs
previously paid by the City, (ii) amounts to be paid by the City to the District to reimburse the District for
costs paid by the District for the public opinion survey and Predesign Study as provided in Section 7.1
hereof, and (iii) amounts to be applied to pay the costs of issuance of the bonds. The JPO shall deposit
the amounts paid to it by the City in a separate bookkeeping account and invest such amounts in
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accordance with Minnesota Statutes, Chapter 118A, and such amounts together with investment income
thereon shall be applied by the JPO to pay costs of the Project (other than costs thereof to be paid with
moneys of the District as provided in Section 7.4 hereof). Upon completion of the Project and payment
of all costs thereof any amounts remaining in such account shall be paid to the City. Within 20 days of
the end of each calendar month the JPO shall provide a statement to the District and the City showing the
balance in such account and amounts paid from such account for the Project during the prior calendar
month.
7.4. A portion of the facilities to be constructed as part of the Project will be used by the
District and will not be available for City use, and costs of construction of such facilities may not be paid
from proceeds of the bonds issued by the City for the Project. Such facilities have presently been
identified to include space below the Concord Elementary School addition which is to be used as
classroom space by the District, space within the Community Center locker room area which will be
reserved for exclusive District use, Normandale playground improvements, and the health and safety
portion of Kuhlman Stadium. As design of the Project proceeds additional facilities to be constructed as
part of the Project that are not available for City use may be identified. If reasonably possible, the
Project shall be bid so that the cost of these facilities is separately identified. If not possible to separately
identify the cost, the construction manager for the Project will make a determination of the allocable cost
of such District facilities, which shall include an allocation for construction of the space below the
Concord School addition, and furnish such determination to the District and the City for approval. If
such allocation is approved by the City and the District the District shall pay to the JPO such allocable
cost prior to the payment by the JPO of such costs. In addition, the District shall pay to the JPO
$ for costs of renovation of the bleachers at Kuhlman Field. Amounts paid by the District to
the JPO shall be separately accounted for by the JPO.
7.5 The parties recognize that the ultimate cost of the Project, despite the operation of
Articles 6.2 and 6.4 hereof, may exceed the Project Budget. The parties agree to share in the extra
expenses as follows: If the overall Project budget is exceeded, the JPO will analyze the nature of the cost
overrun and the reasons for the overrun. The JPO will proceed to develop a proposed allocation
apportioning the additional cost between the City and the District. This apportionment will be submitted
to the City and the District for approval. If not approved by both parties, the question of the allocation of
overruns shall be resolved by the dispute resolution process set forth in Article 8 hereof.
8. DISPUTE RESOLUTION
8.1 If a dispute arises between the District and the City regarding this agreement or if the
JPO is unable to reach a majority vote on any matter under its jurisdiction, the members of the Board
must promptly meet and attempt in good faith to negotiate a resolution of the dispute.
8.2 If the parties have not negotiated a resolution of the dispute within 30 days after this
meeting, the District and the City may jointly select a mediator to facilitate further discussion.
8.3 If a mediator is not used or if the parties are unable to resolve the dispute within 30 days
after first meeting with the selected mediator, the dispute will be submitted to binding arbitration before a
panel of three arbitrators in accordance with the commercial arbitration rules of the American Arbitration
Association, except that disputes involving an amount less than $25,000 will be submitted to a single
arbitrator.
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8.4 The District and the City will equally share the costs of conducting any mediation or
arbitration, excluding each party's cost for preparation of its own case.
8.5 In addition to the dispute resolution, mechanisms contained in this section, each party
may seek specific performance of the other party's obligations under this agreement.
9. GROUND LEASE
9.1 The District shall lease to the JPO those District lands on which the Project components
will be built. The lease shall be for $1.00. The lease shall be for purposes of construction of the
facilities, reserving to the District all other uses. The lease(s) shall terminate on final completion of the
Proj ect.
10. LIABILITY, INSURANCE
10.1 The JPO will obtain sufficient insurance (in accordance with prevailing community
standards) to protect the parties' exposures to loss and liability during the time of facility construction.
This insurance and payment of any deductibles will be part of the cost of the Project.
10.2 Once the facility is constructed and occupied, the District will obtain sufficient property
and casualty insurance (in accordance with prevailing community standards) to cover the replacement
cost of the resulting facilities and its contents.
11. SALE OF FACILITY
11.1 In consideration of the contribution by the City for the capital costs of the Project, the
District agrees that it may not sell its interest in the resulting facilities, render them unusable or
unavailable for community use or materially alter the facilities until at least 30 years following
completion of the Project without the City's prior approval. Following the expiration of such 30 year
period the City shall have the option to acquire any of such facilities from the District for $1 if the
facilities are offered for sale by the District or abandoned by the District. This option to purchase the
facilities by the City if offered for sale by the District shall expire on the 40`h anniversary of the
completion of the Project.
11.2 Any dispute regarding matters covered by Section 11.1 will be resolved pursuant to the
dispute resolution procedures in Section 6.
12. GENERAL PROVISIONS.
12.1 All notices under this agreement must be delivered personally or sent by first class mail
addressed to:
If to the District: Superintendent
I.S.D. No. 273
5701 Normandale Boulevard
Edina, MN 55424
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If to the City: City Manager
City of Edina
4801 West 50`h Street
Edina, MN 55424
or addressed to such party at such other address as such party shall hereafter furnish by notice to the
other party.
12.2 This Agreement shall terminate if (i) the general obligation bonds of the City are not
authorized for the Project by an election held by the City on or before May 29, 2001, (ii) if such bonds
are authorized, the City notifies the District that it has determined not to issue the bonds for the Project;
or (iii) if either the District or the City fails to approve the construction plans for the Project.
12.3 This Agreement may be amended only in writing, executed by the proper representatives
of both parties.
12.4 This Agreement must be interpreted under the laws of the State of Minnesota.
Date: INDEPENDENT SCHOOL DISTRICT NO. 273
Date:
By:
Its Board Chair
Its Board Clerk
CITY OF EDINA
By:
Its Mayor
And:
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Its City Manager
,r
FACILITIES USE AGREEMENT
between
CITY OF EDINA, MINNESOTA
and
INDEPENDENT SCHOOL DISTRICT NO. 273
(EDINA), MINNESOTA
Dated , 2001
® FACILITIES USE AGREEMENT
THIS FACILITIES USE AGREEMENT (the "Agreement") made this day of
2001 by and between the CITY OF EDINA a Minnesota municipal
corporation (the "City"), and INDEPENDENT SCHOOL DISTRICT NO. 273 (EDINA),
MINNESOTA, an independent school district created and existing under the laws of the State of
Minnesota (the "District").
RECITALS
WHEREAS, the City and the District have determined that it is in the best interests of the
residents of the City and the District to undertake, in a cooperative fashion, the provision and
upgrade of certain public recreational, social, and cultural facilities (collectively, the "Facilities")
as more fully described and set forth in Exhibit A attached hereto and capitalized terms used
herein and not otherwise defined herein shall have the meaning given to them in Exhibit A;
WHEREAS, the City and the District have determined that it is more economical and
efficient for the District to operate the Facilities for the benefit of both parties rather than for each
to operate their own facilities separately;
WHEREAS, the City and the District agree that the Facilities will be used for
educational, recreational, athletic programs, and community-based activities, and other related
activities as more fully described herein;
WHEREAS, the City and the District have entered into an Agreement regarding the
scope, financing, construction, and ownership of the Facilities;
WHEREAS, the City and the District desire to maximize the use of the Facilities by all
residents of the City and the District;
WHEREAS, this Agreement sets forth the rights and obligations of the City and the
District relating to the joint use of the Facilities;
WHEREAS, the City and the District have authority to enter into this Agreement and to
take all actions required of it hereby, and has taken all actions necessary to authorize the
execution and delivery of this Agreement.
WITNESSETH THAT, in the joint and mutual exercise of their powers, and in
consideration of the mutual covenants herein contained, the parties hereto recite and agree as
follows:
ARTICLE I
Joint Use
1.01. Joint Use. The City and the District shall jointly use the Facilities in accordance
with the terms and conditions set forth herein.
1.02. Term. This Agreement shall be for a term of 30 years commencing on the date of
substantial completion of the Facilities.
1.03. Calendar. The City and the District agree to prepare a calendar of activities and
programs for use of the Facilities for each six month period ending on June 30 and December 31.
Such calendar shall be prepared no later than 45 days prior to the commencement of such six
month period. Preparation of such calendars shall not eliminate the requirement of all users of
Facilities to complete a District Building use Permit form.
1.04. Use and Scheduling.
a. The prioritization to be followed by the City and the District for the use of the
Facilities in establishing the semi-annual calendar on all days that are not in
the District's school year and on all days during the District's school year that
classes are scheduled to not be in session shall be as follows: (1) City -
sponsored events; (2) jointly -sponsored events; (3) District -sponsored events
and (4) other programs/private rentals. On days classes are scheduled to be in
session during the District's school year, the following prioritization shall be
followed by the City and the District for establishing the semi-annual
calender:
Prior to 6:00 P.M.
District -sponsored events
Jointly -sponsored events
City -sponsored events
Other programs/private rental
After 6:00 P.M.
City -sponsored events
Jointly -sponsored events
District -sponsored events
Other programs/private rental
b. The parties recognize that there may be days on the semiannual calendar
where no activities are scheduled. In order to maximize the use of the
Facilities, the City and the District agree that the other party may schedule
use of the Facilities during the other party's priority hours, with the other
party's consent. Such consent may not be unreasonably withheld if time is
available.
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Notwithstanding anything herein to the contrary, the District may preempt a
City -sponsored program during the City's priority time for District -sponsored
events of a special nature such as athletic contests, tournaments, concerts,
community services activities, proms and graduation exercises. These events
shall be included in the calendar prepared pursuant to Section 1.03 of this
Agreement. The District and/or the City may not include dates in the semi-
annual calendar of activities and programs for the purpose of holding dates in
reserve, with the exception the District may include in the semi-annual
calendar dates where Facilities are reserved for potential post -season athletic
playoff competitions. The District has the right to preempt a City -sponsored
program or activity only in the case when the District has made a
determination, in accordance with Minnesota State High School League
rules, that the time or location of an extra curricular activity or contest must
be rescheduled. In all other cases, the City agrees to use its best efforts, but is
not obligated, to schedule the preempted City activity into other City or
available District facilities. Once a semi-annual calendar is prepared
pursuant to Section 1.03 hereof is mutually agreed upon, and even after
remaining times are later scheduled by either the District or the City
(regardless of priority use times) neither the District or the City is obligated
to accommodate a preemption for those scheduled activities, with the
exception of the Minnesota State High School League mandate referred to
above.
d. Subject to other provisions of the Agreement, the City will have reasonable
access to the Facilities during its priority use time.
Subject to the other provisions of the Agreement, the District agrees to make
the Facilities other than the swimming pools at Valley View Middle School
and South View Middle School available for community use on a year round
basis and permit scheduling of community activities seven days a week,
including national legal and District holidays. For purposes of this
Agreement, District holidays are defined as those annual holidays observed
by the District that result in District clerical and/or custodial staff holidays,
which fluctuate from year to year as negotiated by union contract. As
outlined in Article III, the District may charge City -sponsored groups and
individual additional fees for activities scheduled on national, legal and
District holidays. The District agrees to make the swimming pools available
for City -sponsored events during the City priority times specified in a. above.
The expected hours for community use the Facilities will extend to 10:00
P.M. every day, except holidays.
g. On Sunday morning City -sponsored groups may use the Facilities only for
tournament play. On Sunday afternoons, utilization of the Facilities will be
limited to activities scheduled in the semi-annual calendar. Activities
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scheduled on Sunday afternoons after the semi-annual calendar is established
are subject to availability of District custodial staff and will be subject to
additional fees.
h. The District may not charge user fees for the City -sponsored activities in any
of the Facilities except as provided in Article III hereof.
1.05. Parking and Roads. The District will permit the City, and its employees, agents
and invitees to use the internal roadway systems and parking lots for access to the Facilities, and
to use the parking lots of the District adjacent to the Facilities for parking purposes, subject to the
District's reasonable rules and regulations.
1.06. Meetin . The City and the District shall meet at least semi-annually to review the
schedule regarding use of the Facilities.
1.07. Alcohol and Tobacco Policy. The Facilities shall be treated as "school ground" as
contemplated by the alcohol control provisions of Minnesota Statutes, Section 624.701; that the
District's alcohol and tobacco policies and regulations, and any additions or amendments thereto,
shall apply to the Facilities; that the area should be appropriately posted; and that the City shall
withhold access from groups for alcohol or tobacco violations.
ARTICLE II
Ownership and Maintenance of Facilities
2.01. Ownership. The District will be the owner of the Facilities, subject to the rights
and obligations of the parties set forth in this Agreement.
2.02. Maintenance and Upkeep. The District will be responsible for all maintenance,
repairs, replacement and upkeep of the Facilities necessary to keep the Facilities in good repair
and clean condition. The District shall also maintain the internal roadway systems and parking
areas used in connection with the Facilities, including snow plowing. Standards of maintenance
shall be determined by the District.
2.03. Operating Cost and Utilities. The District will be responsible for all operating
costs relating to the Facilities, including providing and paying for all electric, heat, phone, water,
sewer, trash removal and other utilities and services. The District will maintain adequate
temperatures in the Facilities during the City's use time to allow comfortable use of the Facilities
by the City.
2.04. Insurance. The District will at its expense insure the Facilities, fixtures, and
furnishings therein against loss or damage by fire and loss or damage by such other risks and in
such amounts, with such deductible provisions, in accordance with prevailing community
standards and the District shall carry and maintain, and pay timely the premiums for, with respect
to the Facilities, fixtures and furnishings therein, direct damage insurance covering all risks of
loss on a replacement cost basis in an amount equivalent to the full insurable value thereof. Each
0
party will obtain and maintain during the term of this Agreement a comprehensive liability
insurance policy in at least the amounts specified as to the extent of liability under Minnesota
Statutes, Section 466.04. The District will be named as an additional insured on the City's policy
and the City will be named an additional insured on the District's policy. Each party shall
furnish to the other party a certificate of insurance documenting the required coverage.
2.05. Damage or Destruction. Upon any damage or destruction of any of the Facilities
by fire or other casualty, the District shall within one hundred twenty (120) days after such
damage or destruction, commence the process required to repair, reconstruct and restore the
damaged Facilities to substantially the same condition or utility value as existed prior to the event
causing such damage or destruction and shall diligently pursue such repair, reconstruction and
restoration.
ARTICLE III
Charge for Use of Certain Facilities
3.01. Dome. The District shall be entitled to charge user fees for the use of the Dome
for City -sponsored activities including City Park and Recreation Department offerings and
programs sponsored by City affiliated athletic associations. The District will establish hourly
rates for the use of the Dome for such offerings and programs which rates shall be proportional to
the time actually scheduled for such offerings and programs. The District shall operate and
administer all operations of the Dome for all hours, including set-up, take-down, storage, snow
® removal, and supervisory staff. It is the intent hereof that the District will absorb all costs of
operating the Dome that are not attributable to such City related offerings and programs. The
hourly rate established by the District shall be based upon the actual direct costs of personnel
assigned to the Dome, utility costs and supplies necessary to operate the Dome.
The intent is to minimize the expense per hour for City -sponsored and District -sponsored
events and to charge all other private rentals at market value rates. The facility use fee shall be
the same for both District -sponsored uses and City -sponsored uses.
The District may charge groups and individuals holding City -sponsored events additional
fees for activities scheduled on national, legal or District holidays.
3.02. ECC Auditorium and Black Box Theater. Groups or individuals holding a City -
sponsored event in the ECC Auditorium or the Black Box Theater may charge a fee to groups
and/or individuals who attend such event. The District may charge a group or individual holding
a City -sponsored event for services that are above and beyond routine maintenance of the ECC
Auditorium and related space and the Black Box Theater and related space. Picking up refuse,
sweeping and cleaning floors, vacuuming carpets, and securing the facility (turning off lights,
locking doors etc.) at the end of a performance (including weekends) shall be considered routine
maintenance, if the event is identified in the semi-annual calendar prepared pursuant to Section
1.03 hereof. Any additional costs for services, such as the need for additional security staff or
ticket sales/collection staff, stage managers, and light and sound operators and for custodial
services for events not in the semi-annual calendar prepared pursuant to Section 1.03 hereof,
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shall be paid by the group or individual holding a City -sponsored event. The District may charge
groups and individuals holding City -sponsored events additional fees for activities scheduled on
national, legal or District holidays.
3.03. Swimming Pools. The District shall be entitled to charge user fees for the use of
the South View Middle School pool and the Valley View Middle School pool for City -sponsored
activities, including City Park and Recreation Department offerings and programs sponsored by
the Edina Swim Club. The District will establish hourly rates for the use of the two pools for
such offerings and programs which rates shall be proportional to the time actually scheduled for
such offerings and programs. It is the intent hereof that the District will absorb all costs of
operating the pools that are not attributable to such City related offerings and programs. This
Agreement does not preclude the District from charging individuals a daily admission fee for use
of the pools when not used for City related offerings and programs. The hourly rate established
by the District shall be based upon the actual direct costs of personnel assigned to the pools,
utility costs and supplies necessary to operate the pools. The District may charge group and
individual holiday City -sponsored events additional fees for activities scheduled on national,
legal, and District holidays.
3.04. Kuhlman Field. Scheduled City -sponsored groups shall have access to the use of
the Kuhlman Field when the Dome is not in use at no charge, which use shall include use of field
lighting, bleachers, and track. The concessions stands, the scoreboard, the announcement booth
and ticket booth at Kuhlman Field will be accessible only for tournaments. The District may
charge City -sponsored events additional fees for activities scheduled on national, legal, and
District holidays.
3.05. Gymnasiums. Included in the Facilities are the Concord Gymnasium, South View
Middle School Gymnasiums and the Valley View Middle School Gymnasiums, which are new
gymnasiums to be constructed. The City and District agree that the District may charge users
fees to compensate the District for the incremental additional cost to the District related to these
new gymnasiums. However, in order to equalize charges by the District for use of all
gymnasiums of the District for City -sponsored activities, including City Park and Recreation
Department offerings and programs sponsored by City -affiliated athletic associations, the City
desires that such incremental additional cost of the new gymnasiums be recovered through user
fees for the use of all of the gymnasiums of the District. Therefore, the City and District agree
that the District shall be entitled to charge user fees for the use of all of its gymnasiums,
including, but not limited to, the gymnasiums included as part of the Facilities, for City -
sponsored activities including City Park and Recreation Department offerings and programs
sponsored by City -affiliated athletic associations. The District will establish hourly rates for the
use of its gymnasiums for such offerings and programs which rates shall be proportional to the
time actually scheduled for such offerings and programs. It is the intent hereof that the District
will absorb all costs of operating the gymnasiums that are not attributable to such City related
offerings and programs. The hourly rate established by the District for the use of the
gymnasiums shall be based upon the additional incremental cost to the District of personnel
assigned to the new Concord Gymnasium, South View Middle School Gymnasiums and Valley
View Middle School Gymnasiums and utility costs and supplies necessary to operate the new
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Concord Gymnasium, South View Middle School Gymnasiums and Valley View Middle School
Gymnasiums. The District shall provide all necessary maintenance and supervisory staff needed
to operate the gymnasiums during City -sponsored events, with the exception of concessions staff
and additional supervisory and security staff. The District may charge groups and individuals
holding City -sponsored events additional fees for activities scheduled on national, legal or
District holidays.
ARTICLE IV
Turf Maintenance of Outdoor Athletic Field
4.01. Turf Maintenance. The District shall provide turf maintenance on all Outdoor
Athletic Fields. However, for City -sponsored events the District will not be responsible for
infield preparation for baseball and softball fields prior to games (i.e. dragging infield surface,
chalking foul lines and batter's box), and painting field lines for all other field sports, such as,
soccer, football, lacrosse, rugby, etc. Standards of turf maintenance shall be determined by the
District.
4.02 Place of Fields on Rest. It is agreed to by both the District and the City that none
of the Outdoor Athletic Fields will be placed on rest (i.e., not available for use) due to turf
management plans unless the surface of such field is in an unsafe condition.
ARTICLE V
Indemnification
5.01. Indemnification by the District. To the extent permitted by law, the District
hereby indemnifies and holds the City harmless from and against any and all claims, demands,
liabilities, and expenses, including attorney's fees, arising from the District's use of the Facilities,
or from any act permitted, or any omission to act, in or about the Facilities by the District, or its
officers, employees, independent contractors, agents, or invitees, or from any breach or default by
the District of this Agreement, except to the extent caused by the City's gross negligence or
willful misconduct. In the event any action or proceeding shall be brought against the City by
reason of any such claim, the District shall defend the same at the District's expense by counsel
reasonably satisfactory to the City. The provisions of this Section 5.01 shall survive any
termination of this Agreement.
5.02. Indemnification by City. To the extent permitted by law, the City hereby
indemnifies and holds the District harmless from and against any and all claims, demands,
liabilities, and expenses, including, attorney's fees, arising from the issuance by the City of bonds
to finance the Facilities, the City's use of the Facilities, or from any act permitted, or any
omission to act, in, or about the Facilities by the City, or its officers, employees, independent
contractors, agents, or invitees, or from any breach or default by the City of this Agreement,
except to the extent caused by the District's gross negligence or willful misconduct. In the event
any action or proceeding shall be brought against the District by reason of any such claim, the
City shall defend the same at the City's expense by counsel reasonably satisfactory to the
District. The provisions of this Section 5.02 shall survive any termination of this Agreement.
-7-
ARTICLE VI
Dispute Resolution
6.01. Negotiation. If a dispute arises between the City and the District regarding this
Agreement or the operation or maintenance of the Facilities, the District Superintendent and the
City Manager, or their designees, must promptly meet and attempt in good faith to negotiate a
resolution of the dispute.
6.02. Mediation and Arbitration. If the City and the District have not negotiated a
resolution of the dispute within 30 days after this meeting, the parties may jointly select a
mediator to facilitate further discussion. If a mediator is not used or if the parties are unable to
resolve the dispute within 30 days after first meeting with the selected mediator, the dispute will
be submitted to binding arbitration before a panel of three arbitrators in accordance with the
commercial arbitration rules of the American Arbitration Association, except that disputes
involving a monetary dispute in an amount less than $25,000 will be submitted to a single
arbitrator. The parties will equally share the costs of conducting any mediation or arbitration,
excluding each party's cost for preparation of its own case.
6.03. Specific Performance. In addition to the dispute resolution mechanisms contained
in this section, each party may seek specific performance of the other party's obligations under
this agreement.
ARTICLE VII
Miscellaneous
7.01. Relationship of Parties. The City and the District agree that it is their intention
hereby to create only the relationships of licensor and licensee, and no provision hereof, or act of
either party hereunder, shall ever be construed as creating the relationship of lessor and lessee,
principal and agent, or a partnership, joint venture or enterprise between the parties hereto.
ARTICLE VIII
Administrative Provisions
8.01. Rights Cumulative. The rights and remedies of the City and the District under this
Agreement, whether provided by law or by this Agreement, shall be cumulative, and the exercise
by either party of any one or more of such remedies shall not preclude the exercise by such party,
at the same or different times, of any other remedy for the same default or breach or of any of its
remedies for any other default or breach of the party. No waiver made by either such party with
respect to the performance or the manner or time thereof, of any obligation under this Agreement,
shall be considered a waiver with respect to the particular obligation of the other party or a
condition to its own obligation beyond those expressly waived in writing and to the extent
thereof, or a waiver in any respect in regard to any other rights of the party making the waiver of
any obligations of the other party. Delay by a party hereto instituting or prosecuting any cause of
action or claim hereunder shall not be deemed a waiver of any rights hereunder.
In
8.02. Notices. All notices, certificates or other communications required to be given to
the City and the Developer hereunder shall be sufficiently given and shall be deemed given when
delivered or deposited in the United States mail in registered or certified form with postage fully
prepaid and addressed as follows:
If to the City: City of Edina
4801 W. 50`h Street
Edina, Minnesota 55424-1330
Attn: City Manager
If to the District: Independent School District No. 273
5701 Normandale Road
Edina, MN 55424
Attn: Superintendent
The City and the District, by notice given hereunder, may designate different addresses to
which subsequent notices, certificates or other communications should be sent.
8.03. Amendments Changes and Modifications. This Agreement may be amended or
any of its terms modified only by written amendment authorized and executed by the City and the
District.
8.04. Assignment. The City and the District may not assign their rights or obligations
under this Agreement without the prior written consent of the other party.
8.05. BindingEffect. ffect. All of the covenants, conditions and agreements herein contained
shall extend to, be binding upon, and inure to the benefit of the parties hereto and their respective
permitted successors and assigns.
8.06. Severability. If any provisions of this Agreement shall be declared invalid or
unenforceable, the remainder of this Agreement shall continue in full force and effect.
8.07. Execution Counterparts. This Agreement may be simultaneously executed in
several counterparts, each of which shall be an original and all of which shall constitute but one
and the same instrument.
8.08. Governing Law. This Agreement shall in all respects be governed by and
interpreted under the laws of the State of Minnesota.
8.09. Captions. The captions or headings in this Agreement are for convenience only
and in no way define, limit or describe the scope of intent of any provisions or sections of this
Agreement.
is
N
IN WITNESS WHEREOF, the City and the District have subscribed their names as of the
day and year first above written.
CITY OF EDINA
By
Its Mayor
And
Its City Manager
INDEPENDENT SCHOOL DISTRICT
NO. 273 (EDINA), MINNESOTA
By
Its Chairperson
And
Its Clerk
-10-
STATE OF MINNESOTA )
ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this day of
2001, by and , respectively, the Mayor and
City Manager of the City of Edina, a Minnesota municipal corporation, on behalf of the
corporation and pursuant to the authority granted by its City Council.
Notary Public
STATE OF MINNESOTA )
ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this day of
2001 by and , the Chairperson of the School
Board and the Clerk of the School Board of Independent, School District No. 273, a Minnesota
independent school district, on behalf of the school district and pursuant to the authority granted
by its School Board.
This document was drafted by:
Dorsey & Whitney LLP
Pillsbury Center South
220 South Sixth Street
Minneapolis, Minnesota 55402
-11-
Notary Public
EXHIBIT A
Description of Facilities and Definitions of Certain Terms
[Insert description of Facilities including definitions of the following: (i) ECC
Auditorium; (ii) Concord Gymnasium; (iii) Dome; (iv) Kuhlman Field; (v) Outdoor Athletic
Fields; (vi) South View Middle School Gymnasiums; (vii) Community Center Small
Gymnasiums; (viii) South View Middle School Pool; (ix) Valley View Middle School Pool; (x)
Valley View Middle School Gymnasiums and (xi) Black Box Theater.]
ADDITIONAL INFORMATION ON THE
PROPOSED BUBBLE
AT KUHLMAN STADIUM
210 feet wide
380 feet long
floor space of 79,800 square feet
65 feet high
The bubble would be 13 feet lower than the light poles, 37 feet higher than the press box on top of
the bleachers, and 86 feet lower than the existing water tower.
The bubble would enclose the area within the track oval from three feet inside the track's running
surface (east and west sides) and terminating ten feet beyond the football end zones (north and
south).
Initial cost of the bubble is estimated at $1,010,000.
Annual operating costs are estimated at $35,000 plus staffing costs.
Take down and set up per season is estimated at $13,000.
The bubble would be set up in early November and taken down in March. The facility would be
available for rent until 10:00 p.m. every day (7 days/week).
To place a bubble at Braemar football/soccer field (north of Braemar East Arena) would cost:
• $2,800,000 for a 380' by 200' bubble (an additional $1,790,000).
• $2,351,000 for a 370' by 180' bubble (an additional $1,341,000).
For comparison purposes:
The Braemar site would require construction of a retaining wall, fire lane and a primary site access
which contributes to the extra costs involved with locating a bubble at this site.
11
COST FOR
COST FOR
FIELD
RESILIENT TURF
BUBBLE & MISC.
TOTAL
Kuhlman Field
$736,000
$1,010,000
$1,746,000
Braemar (large field)
$684,000
$2,116,000
$2,800,000
Braemar (small field)
$599,400
$1,751,600
$2,351,000
The Braemar site would require construction of a retaining wall, fire lane and a primary site access
which contributes to the extra costs involved with locating a bubble at this site.
11
CITY OF EDINA
BLUE RIBBON COMMITTEE
REPORT & RECOMMENDATIONS
Background
Because of the size of the community's athletic programs, the City of Edina for several
years has looked for ways to address a shortage of public gymnasiums and athletic fields.
Many of the City's existing fields and general park infrastructure, constructed as many as
35 years ago, have never been upgraded or improved. As a result, there is an additional
need for general park improvements.
In late 1999 and early 2000, the City and Edina Public Schools conducted a study to
determine the feasibility of constructing new recreational facilities and renovating others
for use by the entire community. It is believed by staff and the Blue Ribbon Committee
that it would be more effective and economical for the City and school district to work
together to provide public facilities for the entire community to use.
TSP One, Inc., Architects and Engineers prepared a pre -design study to construct a new
fieldhouse at the Community Center, 5701 Normandale Road; improve existing
gymnasiums, gymnasium support space and theater in the Community Center; renovate
Kuhlman Field; improve the athletic fields at Edina High School; improve the
gymnasium at South View Middle School; renovate the swimming pools at Valley View
and South View middle schools; and construct an addition at Concord Elementary School
that would contain a gymnasium and storage space. The Park and Recreation Department
also identified many needs within the City's park system.
In the spring of 2000, Minneapolis-based Decision Resources conducted a telephone
survey in the City to determine if there was support for such a project. Although the
survey determined that there was general support for such a project, respondents' answers
showed a concern for "massing" at the Community Center site where Normandale French
Immersion Elementary School is located.
Although the Council considered a 2000 referendum for the proposed projects, members
decided it would be best to commission a committee to study the issue further. In late
May, the Blue Ribbon Committee was commissioned and charged with answering the
following:
• What is the need for additional gymnasiums, soccer fields and auditoriums in the
City?
• What other needs should be addressed?
• Is there an opportunity to work with Edina Public Schools to meet the City's
recreational needs? If so, how should such an arrangement be structured?
• Are there other partnerships that should be made to provide recreational facilities?
• Is it appropriate for some or all of the facilities to be located on school district
property?
Will the recommended package of facilities and improvements be acceptable to the
community?
After the Council appointed members, the committee began meeting in September. The
group met biweekly initially, but found a need to meet weekly soon after to meet a year-
end deadline imposed by the Council. Park and Recreation Director John Keprios and
Assistant Park and Recreation Director Ed MacHolda served as staff liaisons to the
committee. School district personnel, including Superintendent Ken Dragseth, assisted as
needed. Committee members were Chairman Bob Christianson, Jeff Bohlig, Mary
Brindle, Ted Brinkman, Kris Hayes, Doug Johnson, Chuck Mooty, Linda Presthus, Dan
Rectenwald, Ann Swenson and Jim Van Valkenburg. Members represent various
community groups including the Edina Park Board, Planning Commission, Normandale
French Immersion Elementary School, athletic boosters, the senior community and the
neighborhood around the Community Center.
Information -Gathering Process
Recent research by City staff has shown a need for additional gymnasiums, athletic fields
and neighborhood park improvements. A need has also been documented for
improvements to auditoriums in the community. The Blue Ribbon Committee reviewed
those studies and surveys that demonstrate the needs.
Edina Public Schools Superintendent Ken Dragseth appeared before the committee,
discussing the school district's facility needs, which include classroom space, performing
arts facilities, athletic fields and parking and renovations to the stadium, swimming pools
and gymnasiums.
The committee toured outdoor athletic fields in the community, including those at
Braemar, Cornelia School, Countryside, Garden, Heights, Highlands, Lewis, McGuire,
Pamela, Rosland, Todd, Weber and Wooddale parks, Concord Elementary School, Edina
High School and the Edina Community Center.
After hearing from City and school district staff and then seeing current facilities
firsthand, the committee then heard from the City's many youth athletic associations to
determine their needs. Over the course of three meetings, the committee met with Jr.
Olympic Volleyball; Edina Basketball Association (in-house); Edina Basketball
Association (traveling); Edina Girls Athletic Association (basketball, volleyball, flag
football and team tennis); Edina Girls Traveling Basketball Association; Youth Club
Field Sports (rugby and lacrosse); Edina Soccer Association (in-house); Edina Soccer
Club (traveling program); Edina Football Association; Edina Baseball Association; Edina
Youth Softball Association; Edina Girls Fastpitch Softball Association; Adult Field
Sports (soccer and softball); Braemar City of Lakes Figure Skating Club; Braemar Arena;
Edina Swim Club; Edina Athletic Department; Edina Athletic Boosters Club; and the
Edina Art Center.
The Committee employed the services of TSP One for the purpose of:
1. Analyzing alternative locations for gymnasiums.
2. Providing construction cost estimates for other recommended improvements.
3. Providing operational cost estimates for new gyms, pool, and recommended bubble.
Among the gymnasium alternatives considered was a fieldhouse at Braemar Park.
Projects on Edina Public Schools Property
Kuhlman Field. The Committee recommends a $7.081 million renovation of Kuhlman
Field, which includes adding artificial turf for use as a multi-purpose athletic field
(football, soccer, lacrosse, rugby etc.), and an air -supported bubble structure over the
artificial turf field. The proposed stadium project includes a new 5,000 -seat home
bleacher, 1,500 -seat visitor bleacher, press box, new home entrance plaza and gate
element at west entrance, new visitor gate at northeast corner, new pavement between
storage/concession building and running track, new pavement under visitor bleacher for
outdoor storage, relocation of existing concessions building on visitor side, locate
satellites on visitor side, reconstruction and widening of track to eight lanes, one 70 -by -
300 foot and two 40 -by -100 foot storage buildings under the home bleachers, one 40 -by -
80 foot unheated concessions building with toilets, improve and upgrade lighting, and
improve drainage and landscaping.
The Committee asked staff to determine the possibility of erecting the bubble at the
Braemar site or on the lower -level soccer fields at Edina High School. The Edina Fire
Department determined that a bubble is not possible at Braemar because access does not
meet the Fire Code. (There would not be enough room for fire trucks to turn around and
maneuver.) The soccer fields at Edina High School are not in the flood plain as other
playing fields are, but they are within the 100 -year flood marker. Artificial turf, which is
needed for a bubble, would be significantly damaged if the fields ever flooded. At least
one Committee member could remember seeing water standing on the fields in recent
years. A suggestion was made to bubble the Middle Field — the field between the
Community Center and South View Middle School. However, Committee members
expressed concern with access, limited parking and the close proximity to the school and
neighborhood.
Because another suitable location could not be found, the Committee determined the best
place for the bubble would be Kuhlman Field. In addition, it would be less expensive to
build the bubble at Kuhlman because fencing and storage, among other things, are
already in place. However, the Committee recommends that the bubble entrance be
designed to minimize a potential adverse traffic affect on the neighborhood surrounding
the Community Center.
The school district supports the concept of the bubble if it is financially self-supporting.
Edina Community Center Campus Improvements. The Committee recommends $1.334
million in improvements to the Edina Community Center campus including expansion of
the middle parking lot, new pedestrian access pathway from the lower/east to upper/west
campus and artificial turf at Middle Field.
4
Natural turf on the current field cannot withstand playing time by both school athletics
and community athletics. The Committee recommends artificial turf on Middle Field in
addition to Kuhlman Field to provide another playing field for City -sponsored activities.
Additional parking and pedestrian pathways would complement other proposed projects
at the Community Center.
Edina High School Campus Improvements. The Committee recommends $2.611 million
in improvements at the Edina High School campus including a 300 -by -280 square foot
baseball field, a 220 -by -220 square foot softball field, a 200 -by -200 square foot softball
field, two 360 -by -160 square foot soccer fields on the lower level, two 360 -by -160 soccer
fields on the upper level and renovation of the main high school soccer field.
Committee members emphasized that the lower level soccer fields must be created with
the best natural turf possible and suggested staff further consult with the architects.
The plan includes the installation of softball field lighting. The Committee prefers
lighting the fields at Pamela Park rather than those at Edina High School. Lighting at
Pamela Park is preferred because there are more fields there. Members expressed a
concern that athletic fields need to be renovated to ensure that they are safe, durable, and
able to weather floods. Members also pointed out that mosquitoes might be a problem if
the high school fields are lit. If for some reason the Council chooses not to install lighting
at Pamela Park, the Committee recommends lighting the high school fields. Lighting
Pamela Park would cost approximately $160,000.
Gymnasiums. After meeting with the various athletic associations, the Committee
determined that there is a need for at least four additional gymnasiums in the City. The
school district prefers two new gyms at Valley View Middle School, one gym at Concord
Elementary School and one gym at South View.
The Committee seriously discussed the possibility of building a four -gym fieldhouse at
Braemar, but ultimately decided against it because of the high construction costs. Some
Committee members said they felt the new gyms would be most utilized if they were
attached to schools. (The gyms would be used during the day by students and during the
evening by the community.) The Committee, therefore, recommends building two gyms
at Valley View, one at Concord and one at South View. However, if Braemar is not used
as the site for a southwest metro training center for public safety officials, the Committee
recommends that it should be used for some recreational purpose.
In addition, the Committee recommends improving the two existing gyms at the Edina
Community Center and the adjoining lobby and concessions area and a gym at South
View.
The total project cost for the new and renovated gyms is estimated to be $8,120,600.
Swimming pools. The Committee recommends a new $4.123 million 25 -meter swimming
pool at Valley View Middle Schools with $1.503 million in new locker rooms and
$150,000 concessions stand for the pool and gym complex and a $451,000 renovation of
the existing pool at South View Middle School.
The Committee also studied a proposal for a 50 -meter pool. The Edina Swim Club
expressed a strong interest in constructing an indoor 50 -meter competition pool. It was
determined that an indoor 50 -meter pool would definitely be used by the community for
competitive swimming, swim lessons, aerobic swim classes, and public lap swimming,
however, Committee members were concerned with the projected operating costs of a 50 -
meter pool. The Committee determined that a 25 meter by 25 yard competition pool with
an L -shape deep end diving -well with a removable bulk head was more than adequate to
meet the identified needs.
Black Box Theater, auditorium and lobby. The Committee recommends a $1.385 million
renovation of the Edina Community Center auditorium and lobby and $1.6 million
addition of a Black Box Theater at Edina High School.
During Decision Resources' survey, it was found that there is large support for a
community theater. The Committee determined that the Edina Community Center
auditorium and lobby should be renovated. The theater should have proper lockdown
security and at least 630 seats to accommodate Normandale French Immersion School's
school population. Although the public will not be able to access the school from the
theater or lobby, the Committee recommends that Normandale have direct access to the
theater from inside the school.
The Committee determined that the Community Center auditorium will not meet all of
the community's performing arts needs. As a result, the Committee also recommends a
"Black Box Theater" be built at Edina High School. A Black Box Theater is a smaller,
more intimate theater in which seating can be set up for an audience as small as 10 or 20
and then rearranged for an audience of up to 300.
A dance theater was also proposed for Edina High School, but the Committee does not
recommend building such a facility. However, some Committee members stated that
dance and related activities could be scheduled in a wood floor gymnasium. The middle
gym at Valley View Middle School was specifically suggested as a dance activities site
due to its small size.
Projects in City Parks
Most equipment and fields in the City's parks have not been replaced, upgraded or
renovated since they were constructed in the 1960s and 70s. Nearly all park projects
recommended by the Committee are such projects.
ADA -compliant access paths to playground equipment. The Committee recommends
$84,000 in ADA -compliant access paths to equipment in Arden, Birchcrest, Braemar,
Countryside, Garden, Highlands, Strachauer, Tingdale, Todd, Walnut Ridge, Weber and
Wooddale parks. Each path will cost approximately $7,000 to construct.
Playground equipment replacement. The Committee recommends $765,000 in
playground equipment replacement. Parks to receive equipment include Alden
($100,000), Heights ($100,000), Koj etin ($100,000), McGuire ($100,000), Normandale
($115,000), Pamela ($150,000) and Sherwood ($100,000).
Ball field and grounds irrigation. The Committee recommends $375,000 in ball field and
grounds irrigation. Such projects include Braemar soccer field ($15,000), Cornelia School
little league field ($15,000), Cornelia School youth and adult softball fields ($40,000),
Countryside west baseball field ($10,000), Courtney Ball Fields — Braemar field No. 4
($15,000), Highlands soccer and softball fields ($50,000), Rosland baseball field
($20,000), three Lewis soccer fields ($60,000), Pamela senior and junior soccer fields
($40,000), Todd ($15,000), Tupa ($20,000), Weber softball and baseball fields ($60,000)
and Wooddale ($15,000)
Ball fields (new or renovated). The Committee recommends $1.589 million in new or
renovated ball fields. Such projects include one new soccer field at Creek Valley
($54,000), renovation of Braemar soccer field ($180,000), renovation of Cornelia School
little league field, youth softball and adult softball fields ($140,000), renovation of
Courtney Ball Fields — Braemar field No. 4 ($100,000), renovation of Highlands senior
soccer field ($180,000), renovation of Lewis east, west and central soccer fields
($540,000), renovation of Pamela senior soccer field ($180,000), reorientation of Rosland
baseball field ($30,000), renovation of Todd softball field ($30,000), renovation of Weber
baseball and softball fields ($95,000) and renovation of Wooddale baseball field
($60,000).
Fencing. The Committee recommends $496,000 in fencing projects. Such projects
include Bredeson perimeter fencing ($150,000), Cornelia School little league, youth and
adult softball fields ($140,000), Countryside west baseball field ($40,000), Courtney Ball
Fields — Braemar field No. 4 ($40,000), Rosland playground and picnic area and baseball
field ($80,000), Weber baseball and softball fields ($40,000) and Wooddale softball field
($6,000).
Shade covers for dugouts. The Committee recommends $6,000 in shade covers for
dugouts. Each shade cover costs an estimated $400. Dugouts would be built at Cornelia
School (3), Rosland, Normandale, Weber (2), Countryside, Garden (2), Highlands,
Pamela (3), and Todd parks.
Keyless entry system. The Committee recommends $59,000 be spent for a keyless entry
system at Arden, Arneson, Braemar, Bredeson, Countryside, Creek Valley, Highlands,
Normandale, Pamela, Utley and Van Valkenburg parks. With the exception of Arneson
and Van Valkenburg parks, each keyless entry system will cost $5,000. It will cost
approximately $7,000 for keyless entry systems at the other parks.
Roof replacement. The Committee recommends $14,000 be spent for roof replacement at
the Arneson Acres Park building and museum ($8,000) and the Bredeson Park "comfort
station" ($6,000).
Arneson Acres Park building. Besides the $8,000 for roof replacement, the Committee
recommends $32,000 be spent there for steel siding and new windows. It is believed the
siding and windows will make the building more efficient.
Completion of Van Valkenburg Park. The Committee recommends $305,000 for the
completion of Van Valkenburg Park. The project will include grading and landscaping
and the addition of a hard surface court, a pathway, playground equipment, miscellaneous
park equipment and three batting cages.
Pathway repairs/additions. The Committee recommends $265,000 in pathway repairs or
additions at Arneson, Cornelia School, Rosland and Walnut Ridge parks.
Parking lot repairs/additions. The Committee recommends $650,000 in parking lot
repairs or additions at Arneson, Rosland and Weber parks.
The Committee denied a request from Park and Recreation Department staff for an
improved entrance and identification sign for Arneson Park. Some Committee members
said the new entrance with curb would be too costly to maintain.
Baseball dugouts. The Committee recommends $80,000 in new baseball dugouts at
Countryside Park and Courtney Ball Fields — Braemar field No. 4.
• Edina Art Center. The Committee recommends $466,000 in improvements at the Edina
Art Center, including expansion of the pottery room, expansion of the Clark gift shop and
addition of a fire suppression system.
Braemar Arena. The Committee recommends $450,000 in improvements at Braemar
Arena, including relocation of the ice -resurfacing room, upgrade of the heating and
dehumidification system in the east arena and addition of a fire suppression system.
Edina Aquatic Center. The Committee recommends $1,500,000 in improvements at the
Edina Aquatic Center, including replacing the worn water slide with two new water slides
in a separate plunge pool, replace a one meter diving board with a cable ride, raise the
depth of the lap pool to five feet, provide 4 new large umbrellas, 470 feet of new 8'
perimeter fencing, equipment room expansion, landscaping improvements, add two new
deck showers and expand deck space, add a sand play area with ramp access and shower
control.
Miscellaneous items. The Committee also recommended several individual items,
including:
• Replace Showmobile, $100,000
• Registration/scheduling software for Park and Recreation Department, $50,000
• Fire protection system at Tupa Park where the Grange Hall and Cahill School (both
• on the National Register of Historic Places) are located, $50,000
• Replace concessions building at Courtney Fields, $800,000
• Renovate picnic shelter and pump house building at Sherwood Park, $40,000
• Replace maintenance garage at Courtney Fields, $30,000
• Lift station for sanitary sewer at Arneson Park for the greenhouse, $35,000
• Indoor furnishings including tables, chairs, computers and a sound system for the new
Senior Center, scheduled to be complete in 2002, $225,000
• Development of an indoor skate park at the YMCA (a collaborative of the YMCA and
the Cities of Edina, Bloomington and Richfield), $80,000
• Rebuild tennis courts at Walnut Ridge Park, $50,000
• General skating rink upgrade at Normandale Park, $8,000
The Committee denied a request for the addition of Edina High School varsity hockey
locker rooms at Braemar Arena. Some Committee members said they saw the project as
being beneficial to the school, but not the community at -large.
Conclusion
The Committee recommends the City Council proceed with a 2001 referendum for
$37,121,600 in park and recreation facility improvements. The Blue Ribbon Committee
recognizes that there are several projects that still need further study with regard to their
projected construction costs. The Committee recommends that all of the proposed
projects be included in a referendum.
The attached schedules summarize the costs of the recommended improvements.
Also attached is a schedule of the projects listed in priority, No. 1 being the highest
priority project.
The Blue Ribbon Committee has offered its services to the City Council if the Council
chooses to alter the recommended projects (add or delete). The Committee is willing to
review those alterations and make further recommendations if the Council so desires.