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Home My WebLink About2001-03-13 Park Board PacketCity of Edina EDINA PARK BOARD TUESDAY, MARCH 13, 2001 7:00 P.M. Braemar Room Braemar Golf Course AGENDA * 1. Approval of Tuesday, February 13, 2001, Park Board Minutes • 2. Braemar Golf Course Presentation — Todd Anderson, Assistant Manager. 3. Recreational Facilities Referendum Update — John Keprios. 4. Priority Access to Public Facilities. 5. Other. *6. Adjournment. * These are agenda items that require or request Park Board action. City Hall (952) 927-8861 4801 WEST 50TH STREET FAX (952) 826-0390 EDINA, MINNESOTA 55424-1394 TDD (952) 826-0379 *Memo To: Edina Park Board. From: John Keprios, Directr Edina Park and Recreati n Department Date: March 8, 2001 Re: March 13, 2001, PARK BOARD MEETING STAFF REPORT. Enclosed you should find the following items: 1. Tuesday, March 13, 2001, Park Board Agenda. 2. Tuesday, February 13, 2001, Park Board Minutes. 3. Tom White's letter to City Council. 4. Report to City Council - Off -Leash Dog Parks. 5. Guidelines for Priority Use of Edina's Public Facilities. 6. Athletic Association's relationship with the Park Board and the Park and Recreation Staff (from the Park Board minutes of the November 8, 1977, Park Board meeting). 7. Annual Shade Tree Report - 2000 - Tom Horwath, City Forester. STAFF REPORT The following is the monthly staff report concerning each item on the agenda with the exception of Approval of the Minutes and Other. "Other" is listed on the agenda for other information items (not requiring formal action), last minute items that may come up between now and the Park Board meeting, plus, cover any other concerns of Park Board members and/or attendees. BRAEMAR GOLF COURSE PRESENTATION As requested by the Park Board, Todd Anderson, Assistant Manager, will give a presentation regarding the Braemar Golf Course. Between Braemar Golf Course and Fred Richards Golf Course, there are 45 holes of golf available to the public. In addition, the Park and Recreation Department offers a driving range, golf dome, room rentals for various meetings and social functions, and cross-country ski trails during the winter months. Mr. Anderson will explain the operations, maintenance, as well as, current and future issues facing our golf course operations. Park Board action is not requested on this agenda item. OA RECREATIONAL FACILITIES REFERENDUM UPDATE As most of you probably already know, on Tuesday, March 6, the City Council voted to approve a $35,800,000 referendum to go before the voters on May 16, 2001. I will give a verbal report on the details and I will be asking the Park Board for recommendations regarding the upcoming process. It is my view that there are certain components within the proposed package that would be appropriate to solicit public input for that particular neighborhood. Your input on this important part of the process will be greatly appreciated. Formal Park Board action is not requested on this agenda item, however, your input is requested. PRIORITY USE OF EDINA' S PUBLIC FACILITIES I ask that Park Board members read the proposed draft policy of Priority Use of Edina's Public Facilities and be prepared to ask questions and provide feedback for improvement. This has become an important issue more and more each year and is especially timely with the proposed referendum just around the corner. I am looking for the Park Board's recommendations for changes, deletions, and additions so that we can present this as a proposed policy to the Athletic Association Presidents at our April meeting. Your input will be greatly appreciated. Formal Park Board action is not requested on this agenda item, however, your input is requested. Formal action will be requested on this issue at a future Park Board meeting. OTHER This is an opportunity for Park Board members and residents to address other concerns. 2 • EDINA PARK BOARD 7:00 P.M. COUNCIL CHAMBERS FEBRUARY 13, 2001 MEMBERS PRESENT: MEMBERS ABSENT STAFF PRESENT Michael Damman, Andrew Finsness, David Fredlund, George Klus, Linda Presthus, Karla Sitek, Ardis Wexler, Tom White Floyd Grabiel, John Murrin John Keprios, Ed MacHolda, Janet Canton I. APPROVAL OF THE JANUARY 9 2001 PARK BOARD MINUTES George Klus MOVED TO APPROVE THE JANUARY 9, 2001 PARK BOARD MINUTES. Karla Sitek SECONDED THE MOTION. MINUTES APPROVED. II. WELCOME NEW PARK BOARD MEMBERS MIKE DAMMAN AND ARDIS WEXLER Ardis Wexler and Mike Damman were introduced as the two new Park Board members. Mr. White asked the two new members to tell the Park Board a little bit about themselves. Mr. Damman indicated that he has worked for the University of Minnesota for the past 30 years and is the Stage Manager at Northrup Auditorium. He noted that he recently received a degree from the University of Minnesota in Park and Recreation and in fact did his internship with the City of Edina. He stated that he has always been interested in Park and Recreation. Mr. Damman indicated that he has a daughter who is a senior and a son who is freshman and added that both have played sports through Edina. He also noted that he has lived in Edina for 19 years. Mr. Keprios pointed out that Mr. Damman was a wonderful intern and did a great job. He commented that Mr. Damman also helped in getting the fishing pier at Lake Cornelia. Ardis Wexler indicated that she has lived in Edina a little over 29 years. She noted that she works for the Jewish Vocational Services and before that she was a buyer for B. Dalton. Ms. Wexler stated that she has been active in a number of activities within the community. Mr. White welcomed both new Park Board members. • III. ELECTION OF OFFICERS Mr. Keprios opened up the floor for nominations for Chair of the Park Board. George Klus NOMINATED Tom White. Andy Finsness SECONDED. Mr. Keprios asked for a motion to close the nominations. George Klus MOVED TO CLOSE NOMINATIONS and Ardis Wexler SECONDED THE MOTION. PARK BOARD VOTED UNANIMOUSLY FOR TOM WHITE TO BE CHAIR OF THE PARK BOARD. Mr. Keprios opened up nominations for Vice Chair of the Park Board. Tom White NOMINATED George Klus. Andy Finsness SECONDED. PARK BOARD VOTED UNANIMOUSLY FOR GEORGE KLUS TO BE VICE CHAIR OF THE PARK BOARD. IV. RESOLUTION OF APPRECIATION Mr. Keprios handed out a "Resolution of Appreciation" for Andy Herring to be signed by the Park Board members. Mr. White noted that the resolution basically states that we appreciate Mr. Herring's long-term service on the Park Board and expresses our appreciation for his generous contributions to the City of Edina. Mr. White suggested that in addition to Mr. Herring receiving the plaque maybe he should also receive a gift certificate, such as the one that was given to Bill Jenkins last year. Mr. White noted that he will be in charge of getting the certificate and collecting money from whomever wants to give. George Klus MOVED TO APPROVE THE RESOLUTION OF APPRECIATION FOR ANDY HERRING. Karla Sitek SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Mr. Keprios indicated that he will be sure to get all the Park Board members signatures on the resolution before they frame it. It will be given to Mr. Herring at the Boards and Commissions meeting. Mr. Keprios stated that he will send out a notice to everyone letting them know when and where the Boards and Commissions meeting will be held. V. NOMINATION FOR MAYOR'S ALL -VOLUNTEER AWARDS RECEPTION Mr. Keprios explained that the "Mayor's All -Volunteer Awards Reception" is an annual event. It's an opportunity for boards and commissions and civic groups to recognize anyone within their organization with whatever it is they want to give them. He added that is probably the time the Park Board will want to give their gift certificate to Andy Herring, Mr. Klus asked if there is anyone on the Blue Ribbon Committee that should be recognized who hasn't received an award in the past. Mr. Keprios suggested recognizing them as a group. He noted that he has never seen a group with a more intense schedule. He stated that there are some outstanding volunteers in that group. 2 Tom White MOVED THAT WE NOMINATE ANDY HERRING FOR A SPECIAL AWARD FROM THE PARK BOARD AND NOMINATE THE BLUE RIBBON COMMITTEE UNDER THE MAYOR'S AWARD. George Klus SECONDED. MOTION CARRIED. Linda Presthus ABSTAINED FROM VOTING. VI. PARK BOARD ANNUAL CALENDAR Mr. White indicated that at the last Park Board meeting he asked Mr. Keprios to change the calendar and have a few more meetings held at different sites instead of just at City Hall. Mr. Keprios commented that he doesn't need a vote on this. He would like to know if anyone has any other ideas and noted that it can always be revised mid -stream if the schedule needs to be adjusted . It was noted that if anyone has any changes to let Mr. Keprios know. VII. RECREATIONAL FACILITIES REFERENDUM AND TRI -CITY SKATE PARK UPDATE A. REFERENDUM UPDATE - Mr. Keprios indicated that the School District has received the green light from the Department of Children and Families in Learning. However, the architect firm they used has underestimated the cost of a lot of the projects. He explained that unfortunately the School District didn't go with the architecture firm • that has been used by the City since the beginning of the project, which is TSP One, Inc. The School District chose KKE Architects, who have been involved in designing classrooms, auditorium and black box theater in the schools. Mr. Keprios commented that we hope that the difference in estimates does not become a major problem with the Department of Children and Families and Learning (Dept. of CFL). The Department of CFL really looks for the traffic impact, operational costs and the overall impact on the school to be sure it doesn't affect the safety, health and welfare of the kids. Ms. Presthus asked if this is for the whole plan or just the school part to which Mr. Keprios replied they have to approve everything on school property. Mr. Klus asked what portion has been underestimated to which Mr. Keprios replied that they were short approximately 3.5 million on Kuhlman field alone. Mr. Keprios indicated that the Edina Swim Club requested that the Mayor reconvene the Blue Ribbon Committee to readdress the 50 meter pool issue. There is still a strong interest within the swimming community to promote construction of a 50 meter pool. Mr. Keprios handed out to the Park Board members the written report that TSP One put together. He indicated that the same report will be handed out at the public hearing on Thursday, February 15th. He also handed out a copy of what should be the final draft of the Joint Powers Agreement. Mr. Keprios explained that 192 notices have been mailed out to the Edina Community Center neighborhood and approximately 150 notices were mailed to the Edina High School neighborhood. He explained that they base this on residents who live within a 500 ft. radius of the school property. The notice informed the residents of the improvements that are occurring on the two campuses. Mr. Keprios indicated that he has received a lot of feedback from the Community Center neighborhood who are opposed to the bubble at Kuhlman Field. However, in the absence of the bubble most of them said they are in support of all the other proposed facilities. He noted that the Community Center neighborhood has been circulating a petition against the bubble, which so far has 402 names on it. Mr. Klus asked if they are still considering putting the bubble over at Braemar Park as an alternative. Mr. Keprios responded that is still an option. However, staff would be concerned with that because it would really compromise our best soccer field in the city. Also, the widest bubble that they could put in there would still be 10 feet narrower than what would fit at Kuhlman field because they would need to create an access path as well as build enormous retaining walls. Also, to put a bubble at the Braemar site would cost an additional 2.3 million dollars and therefore with all of these factors it doesn't make sense to construct a bubble at that particular site. We would probably be better off not doing a bubble at all for now and further study the issue because it can still be built with revenue bonds at a later date. Another possible site would be at the proposed police/fire facility training site if that doesn't go through. Mr. Klus asked if people are against putting it at Kuhlman field because of the noise factor to which Mr. Keprios replied they are opposed mostly because of the increased traffic into the neighborhood. However, people have a misunderstanding of this. If Community Education were to add another adult class it would generate the same amount of traffic as the bubble would. Also, if the bubble is thrown out there would still be more traffic and parking needs in the summertime when they are using the two artificial turf fields than there would be in the winter time with a bubble. Ms. Presthus asked why don't they know that. Mr. Keprios replied that the neighborhood has been hearing only one side of the story, in fact, a flyer has been sent around the neighborhood indicating that it is a sports complex and will be open until 11:00 p.m. to which both are not true. The bubble would be open until 10:00 p.m. and it is not a sports complex. Mr. Keprios explained that at the public hearing he will give a presentation that will last approximately 30 minutes and then Doug Johnson from the School District will say a few words. At the time the public will then have a chance to be heard. Mr. Keprios indicated that he has notified everyone who gave a presentation, including all the members of the Blue Ribbon Committee, and unfortunately the only letters that he has received to be copied for the city council packets so far have been negative. Not one letter has been in support of anything. Ms. Presthus commented that maybe these people feel that if they've already made their presentations that they don't need to. Mr. White asked if it's too late to still submit a letter to which Mr. Keprios replied no, anyone can still submit a letter. Mr. Keprios stated that the next step after the public hearing will be a joint meeting on February 26`' with the School Board and City Council to discuss the results of the public hearing and cover any issues that need to be resolved. They will also go over the two agreements. He noted that the City Council has already given their preliminary nod and okay on the two documents, the Joint Powers agreement and the Facilities Use . Agreement. 11 Mr. White asked Mr. Keprios for a summary of who is going to be responsible for what duties and upkeep and that sort of thing. Mr. Keprios responded that a Joint Powers Board will be formed with two elected officials from the school board and two from the city council as well as two staff from each the school and the city. The reason for the joint powers agreement document is that the working bodies will collectively decide what architects and construction manager to choose, what designs they are going to use, etc. The Facilities Use Agreement states that the city will pay for these things through its referendum. However, once everything is complete it becomes property of the school district and becomes their responsibility to operate and maintain. The agreement also has some language allowing them to charge fees to cover their incremental additional operational expenses but not to the extent that they make a profit. Mr. White asked how this will affect the cost of playing basketball. Mr. Keprios replied that that is a great question and the exact costs per hour have yet to be determined by the school district. Mr. White stated that, if this passes, taxes are going to go up and asked how people are going to feel knowing that they are not only paying for a fieldhouse but have to pay to use it too. Mr. Keprios responded that it's no different than when they built the third ice arena. Taxes went to pay for that and people still have to pay $130.00 an hour to use it. Mr. Keprios explained that Edina has a user fee based philosophy and believe very strongly in user fees. Ms. Presthus asked what the feeling is on making the bubble a separate item on the referendum to which Mr. Keprios replied that's a possibility. However, that still won't • resolve the issue for the neighbors and creates the scenario for them to still vote no for both. Mr. Keprios also pointed out that Decision Resources warned them that if there is a controversial issue on the referendum it probably will not pass. Ms. Presthus asked if the bubble gets taken out will the Blue Ribbon Committee review the situation and look at the possibility of putting back in a gym that was taken out. Mr. Keprios replied that the City Council has seen the Blue Ribbon Committee's recommendation and it is now the City Council's call. Mr. Keprios pointed out that the City Council will decide on March 6"' whether or not to hold a referendum and if so what the scope of it will be. That is when it will be determined whether or not the bubble is in and how many gyms there will actually be. If they vote to have the referendum that is when staff will have to start informing the residents of what is in the referendum. B. TRI -CITY SKATE PARK - Mr. Keprios informed the Park Board that they did not get the $250,000 grant from the Department of Children, Families and Learning, which really surprised everyone. He indicated that having an indoor skate park will now be out of the price range and they are therefore looking at having an outdoor skate park only. He noted that each community will be putting in $80,000 to which Edina will get their $80,000 from the referendum, assuming it's successful. Mr. Keprios stated that what is unique about this skate park is that the whole thing is going to be concrete, which will be the first all concrete outdoor skate park in the state of Minnesota. Mr. Keprios then showed a plan of what they are currently looking at doing with the outdoor skate park and commented that they still have to show this plan to the kids. Mr. Keprios indicated that along with the outdoor park they are going to need a building where they can sell tickets and hand out safety equipment, etc. He noted that they will not need to build restrooms, which will save a lot of money, because they.can use the ones at the YMCA. Mr. Keprios explained that with the $240,000 (assuming the referendum passes) we should have enough money to build this as well as put in some type of buffer or fencing. Mr. White asked Mr. Keprios if he has talked yet with the neighbors regarding the skate park. Mr. Keprios responded that once he has a plan and finer drawings from an architect as well as dollar figures in place he will send out a mailing to the neighbors and have a meeting. VIII. OTHER A. Budget - Mr. Keprios pointed out that the Park Board typically doesn't get involved in the operations budget. The Park Board is more involved in suggesting programs, getting involved in capital funding and those types of things. The Park Board does, however, recommend fees and charges and capital expenditures, policies, procedures and those types of things. Mr. Keprios then noted that after the Park Board meeting he does have an orientation presentation he will show to the two new Park Board members and everyone is welcome to stay if they want. B. Warminy Houses - Ms. Sitek indicated that there have been a lot of problems this year at the Cornelia School Warming House and asked what is happening. Mr. Keprios replied that this year they have had the worst group of warming house attendants he has ever seen in his entire career at Edina. He noted that he went to Cornelia School Park and Walnut Ridge Park in the same day and brought the police with him to file a police report because of vandalism. He stated doors have been left open and therefore pipes have frozen which has caused a lot of damage. Mr. Keprios noted that it has been a terrible year. Mr. Keprios indicated that he talked to the whole group personally and explained to them what is expected of all of them and that they need to take this job seriously, etc. He stated that there have been numerous times that Donna Tilsner has received phone calls from residents saying that attendants have left and left the doors open or attendants have just bothered not to show up for work at all without calling a substitute, etc. He noted that they have also found beer and marijuana at a couple of the warming houses and so far they have had to fire 4 attendants. It has been the worst season ever for irresponsible part-time staff. C. Centennial Lakes - Ms. Presthus commented that it was very nice that Centennial Lakes was left open for the kids after the Sweetheart Dance. She noted that it was just too bad that more people didn't know about it because it was very nice. Mr. Keprios agreed that it was too bad that the school didn't do a better job of getting the word out. He stated that this was a nice healthy activity for after the Sweetheart Dance. He noted • that they left it open until 2:00 a.m. He pointed out that a busload of 35 sophomores showed up and that was it. He indicated that Tom Shirley informed him that it went great and also pointed out that Donna Tilsner donated her time to help out. Mr. Keprios commented that they will maybe try this one more year and really try to promote the juniors and seniors to be a part of it and make it a safe, fun healthy place to be. He added that if there isn't a better turnout it's really not worth having. D. Carl Holmstrom and Art Dickey - Mr. Keprios informed the Park Board that Carl Holmstrom passed away. Carl first served as one of our committee volunteers and later became our valued paid consultant on the asset building initiative. He was the former Superintendent of Schools for St. Louis Park and instrumental in establishing St. Louis Park's Children First Initiative. He noted that it's a real loss to our community and he will be sorely missed. Mr. Keprios informed the Park Board that Art Dickey, Edina Art Center Board member, also recently passed away. He will also be sorely missed. E. Dog Park - Ms. Presthus asked what the status is with the dog park. Mr. Keprios explained that Minneapolis has informed him that they have received his memo and they are still looking at it. Therefore, it is not a dead issue and the ball is in their court. IX. ADJOURNMENT Karla Sitek MOVED TO ADJOURN THE MEETING AT 8:15 P.M. George Klus SECONDED THE MOTION. 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(n LL uj p C V O 3 3 0 0 in U N 0 o '� '� = 3 U J (n J J 0 J N (n a) -o m a) F- (n F- F— F_ I PROPERTY VALUE $120,000 $180,000 $250,000 $300,000 $500,000 $1,000,000 TAX IMPACT $35,800,000 REFERENDUM ANNUAL TAX IMPACT $60.94 $91.41 $126.96 $152.35 $253.92 $507.84 MONTHLY TAX IMPACT $5.08 $7.62 $10.58 $12.70 $21.16 $42.32 DAILY TAX IMPACT $.17 $.25 $.35 $.42 $.70 $1.39 6128355959 LAW OFFICE 111 PO2/O2 FEB 15 '01 11:44 KW Thomas J. White February 15, 2001 Klein & White Attorneys & Counselors Suite 100 4570 W. 77th Street Minneapolis, MN 55435 (952) 835-9800 Fax (952) 835-5959 The Honorable Dennis Maetzold Mayor of the City of Edina 4801 West 50" Street Edina, MN 55424 Direct Line 952.835.9800 RE. Proposed Park and Recreation Referendum for Facilities and Field Improvements Dear Mayor Maetzold: I write to indicate my full support for the Proposed Park and Recreation Referendum for Facilities and Field Improvements. In my capacity as a member of the City of Edina Park Board, we have struggled with the fact that most of the City park equipment and fields have not been replaced or updated since they were built some thirty or forty years ago. Several parks need ADA compliant access paths, playground equipment replacement and ball field irrigation. All such improvements are essential to make the parks a safer environment for all who wish to use them. The other park improvements recommended by the Blue Ribbon Committee are necessary for Edina to continue to provide enjoyable and safe parks. I have reviewed the remainder of the Blue Ribbon Committee's report, and find their recommendations appropriate and in the best interests of all citizens of Edina_ I would encourage you to adopt the Blue Ribbon Committee's Recommendations. homas J. White TJW/jmh 0 • n U REPORURE C OMMENDATION To: Mayor Maetzold and members of Agenda Item the Edina City Council. From: John Keprios, Direct r Consent ❑ Park & Recreation Depa ment Information Only Date: March 1, 2001 Mgr. Recommends ❑ To HRA zTo Council Subject: Off -leash Dog Parks. ❑ Motion ❑ Resolution ❑ Ordinance ❑ Discussion INFO/BACKGROUND: As requested at the February 20 Council meeting, I have met with Ingraham Consulting Services, Inc. to study the feasibility of establishing off -leash dog park sites in the parks with an emphasis on west Edina. Greg Ingraham, Landscape Architect and Park Planning Consultant, is going to study the feasibility of an off -leash dog park at Creek Valley Park, Braemar Park, and other potential sites throughout the city. He will be consulting with our Animal Control Officer, Police Department, and will present his findings and recommendations to the Park Board at their Tuesday, April 10, 2001, meeting. Mr. Ingraham will take into account all of the components and characteristics that are important to the planning of a successful off -leash dog park. If the Park Board recommends the creation of any off -leash dog park sites, notices will be mailed to all those who have dog licenses plus those neighbors in the area(s) of the proposed site(s) to invite them to an information and community input meeting. I anticipate that the Park Board will consider the community input and make final recommendations at their Tuesday, May 8, 2001, meeting. ROUGH DRAFT POLICY GUIDELINES FOR PRIORITY USE OF EDINA'S PUBLIC FACILITIES PURPOSE AND INTENT: The purpose of this policy, which establishes guidelines for priority use of parks and facilities in the City of Edina, is to provide for health, safety and welfare of the public. It is the intent of this policy to grant priority use for exclusive or ongoing use of municipal park property to those organizations which operate programs under the same general guidelines which govern public programs operated by the Edina Park and Recreation Department. REQUIREMENTS OF ORGANIZATIONS THAT RECEIVE PRIORITY USAGE FOR PROGRAMMED USE OF PARK FACILITIES. Organizations which request special permits to offer ongoing programs on municipal property are required to comply with the following guidelines: 1. Organizations must be Edina based, non-profit, public service groups. "Edina" is defined as located or based in Edina. "Non- profit" means a not-for-profit organization as defined by State statutes. "Public service group" is defined as a group organized to provide a public service to the entire community, or all individuals in the community within the age group being served. 2. Organizations are to deposit a copy of all bylaws or documents which govern their operation at the Edina Park and Recreation Department so that those documents may be available for public review. 3. Organizations are to make all information concerning the governance of their programs available to participants upon request. 4. Meeting of the organization's governing body, except those which deal with personnel issues or litigation, are to be publicized in is advance and open to participation to all program participants. 5. The election of the organization's governing body is to be a process which is open to all program participants. 6. Head coaches working in youth sport organizations are to be trained and/or certified through a program deemed appropriate by the Edina Park and Recreation Department. This training will address values, safety and liability. 7. Organizations are to be adequately prepared for dealing with participants that have special economic, physical or social needs. 8. Organizations are not to discriminate against program participants or applicants in any manner. REQUIREMENTS OF ORGANIZATIONS THAT ARE AUTHORIZED TO RECEIVE PERMITS TO HOLD TOURNAMENTS ON MUNICIPAL PARK PROPERTY: 1. Organizations must be Edina based, non-profit service groups. "Edina" is defined as located or based in Edina. "Non-profit" means a not-for-profit organization as defined by State statutes. "Public service group" is defined as a group organized to provide a public service to entire community, or all individuals in the community within the age group being served. REQUIREMENTS OF TEAMS NOT AFFILIATED WITH AN EDINA NON-PROFIT ORGANIZATION REQUESTING RESERVATION OF FIELD USAGE: 1. Team must be composed of a minimum of 50% Edina residents. 2. Field reservations will be limited to their home games only, or their team practices with a maximum of one time per week. 3. Fees will be established by the City Council. 4. Permit required. REQUIREMENTS OF GROUPS FOR SINGLE USE REQUESTS: (i.e., Edina Cub Scout Groups, Edina Church Groups, Edina Neighborhood Groups, Edina Businesses) 1. Fifty percent (50%) of the participants must either live or work full time in Edina. 2. Fees will be established by the City Council. • 3. Permit required. 2 PRIORITIES: Organizations that meet the above stated guidelines that are requesting special permits for single use or to offer ongoing programs on municipal property will be granted the opportunity based on the following use schedule, and within the adopted standards for number of uses per team. PRIORITY #1: City Programs (Examples: adult programs, summer playground programs, tennis and swim lessons, open swim, special events open to the entire community.) PRIORITY #2: Youth teams (18 and under) that are members of non-profit organizations that have the following guaranteed in their bylaws: 1. 95% Edina residents. Edina youth residents are defined as individuals 18 years old and under who live in Edina or who go to school in Edina. Any non-residents who don't attend Edina schools will pay a non-resident fee as established by the City Council. 2. Residency requirements for the Edina Swim Club is a minimum of 60% Edina residents; however, the highest priority will be determined by using the formula: (% of Edina team members X total number of teams members = quotient number). The club or team with the highest quotient number will have highest priority if they meet all other Priority #2 requirements. 3. Association or Club is a non-profit organization as defined by State statute. 4. The Association or Club must file a financial statement with the City each year that will be made public upon request. This statement must indicate revenue, expenditures and fund balances. 5. Association is open to all Edina residents and must offer equal opportunities for participation. 6. All board meetings are open to the public (with the exception of personal issues and litigation) with parents of participants able to vote on election of board members. 7. The organization must have an open process for parents to discuss concerns or recommend changes to the organization. 8. Teams are playing during the designated "primary season." J 9. Priority #2 teams when scheduling tournaments will be charged a fee based on applicable tournament fee. PRIORITY #3: Edina School District Programs (Examples: curriculum programs, interscholastic team practices, games, tournaments, etc.) PRIORITY #4: Non-profit adult teams or organizations that have 60% or more Edina residents during the designated primary season. Edina adult "residents" must either live or work full-time in Edina. Applicable tournament fees apply. PRIORITY #5: Edina non-profit public service groups who use the facilities to raise money for the benefit of the entire community. Applicable tournament fees apply. PRIORITY #6: Businesses and neighborhood groups located in Edina during the designated primary season. Applicable tournament/league fees and guidelines will apply. PRIORITY #7: Private schools and churches located in Edina during the designed primary season. Applicable tournament, league fees and guidelines will apply. PRIORITY #8: Non-profit youth teams or organizations that have 75% or more Edina residents during the designated primary season. Applicable tournament fees and guidelines apply. PRIORITY #9: Priority #2 teams during a secondary season. A fee for a secondary season will be charged based on costs to the City. Applicable tournament fees apply. PRIORITY # 10: All other Edina teams on a first come, first served basis after higher priority teams have had an opportunity to schedule each season. All teams must be composed of at least 50% Edina residents and requests must be made by an Edina resident. Edina adult "residents" must either live or work full-time in Edina. Applicable fees and guidelines will apply. • ADMINISTRATIVE PROCEDURES: 0 1. Fees will be subject to change each year at the discretion of the Edina City Council. Associations will be notified of Park Board's recommendations for fee changes approximately two months in advance of any change. 2. The City will establish dates each year by which teams must commit requests for field reservation use in order to utilize their priority status. After that date, fields, or facilities will be reserved on a first come, first served basis. City will only authorize reservations with one field coordinator per organization. 3. If teams or organizations are at the same priority level, then the team or organization that serves the highest number of Edina residents will receive the higher priority status in terms of field, pool, rink and court reservations. 4. Only Edina non-profit service groups or Edina youth organizations that are non-profit can reserve facilities for tournaments, clinics, or other uses where a fee will be charged to teams, individuals, etc. 5. No more than one major tournament or special event will be scheduled at any one time. 6. Any organization which fails to provide for and follow the guidelines set forth above, or provides false information on a permit application, is subject to revocation of its permit at the discretion of the Director of the Edina Park and Recreation Department. 7. No organization will be allowed to sublease City facilities without City approval. The City will not authorize subleasing for profit, or for programs that compete with City programs. 5 ATHLETIC ASSOCIATION'S RELATIONSHIP WITH THE PARK BOARD AND THE PARK AND RECREATION STAFF From the Minutes of the November 8, 1977, Park Board Meeting The basic philosophy that the Edina Park and Recreation Department staff recommends to be used in working with the athletic associations in order to maintain good programs is as follows: The Edina Park Board and the Edina Park and Recreation Department recognize the individual athletic associations in the City of Edina as the only governing body for each respective sport. The Edina Park Board, in cooperation with the Edina Park and Recreation Department, will administer and help each individual association plan, provide facilities, and give professional direction regarding operation of their association, so as to maintain the basic philosophies. Also, the Edina Park and Recreation Department acts as a liaison between the associations ,nd the Edina Park Board to help see that the associations are providing a well ounded and equal program for all participants. The Edina Park and Recreation Department staff recommend the following guidelines be followed: 1 . That all boys and girls receive an equal opportunity to participate in any activity at whatever ability level they may play. 2. Have fun. 3. Build good sportsmanship and character. 4. Learn basic fundamentals of the sport they participate in. 5. Be a good team member. 6. Learn to accept discipline. 7. Have a reasonable amount of practices and games. 8. The Edina Park and Recreation Department staff should encourage the use of volunteers on the Board of Directors, as well as, in the coaching, because we believe in the philosophy of citizen involvement. 9. Selection of members to serve on the Board of Directors and as coaches should • be based on the prospective member having the understanding of the basic program for all ability levels and all ages. r City of Edina To: John Keprios Director of Parks and Recreation From: Thomas Horwath Edina City Forester Date: February 26, 2001 Re: Annual Shade Tree Report - 2000 Dutch Elm Disease Reports metro -wide of an increase of Dutch Elm Disease for the year was true for Edina this past year. Throughout the year I marked a total of 128 diseased Elms - compared to 68 the previous year. 74 of these trees were on private property, 26 on boulevards, and 28 were in city parks. In the fall I attended a lecture at the St. Paul Campus U of M in which possible explanations for this increase were hypothesized. Among the possible explanations were: 1) a more virulent strain of the fungal pathogen causing Dutch Elm Disease; 2) Elm populations increasing. The Elm tree is a prolific seed producer; 3) mild winters recently may have contributed to higher survival rate of Elm Bark beetles. Also suggested was the possibility that this increase may be a result from the summer storms of 1998. There is a recognized lag time between initial infection and apparent symptoms of Dutch Elm Disease. Even with this increase in Dutch Elm Disease, the number of marked, infectious Elm trees is nowhere near the past number of trees requiring removal. The continuance of the sanitation program - essential to the control of this disease - is at a very manageable level. Reforestation The following is a list species, sizes, locations and dates of trees and shrubs I planted on municipal properties during the year 2000. 1) April 12 - Highlands Park (along east shore of Highlands Lake). 6 Viburnums - 2 gal. containers; 7 Northern White Cedars - 2 gal. containers. 2) April 13 - Highlands Park (east shore of lake) - 5 Viburnums - 2 gal. containers. 3) April 13 - Utley Park (east shore Minnehaha Creek) - 1 Viburnum - 2 gal. container. City Hall 1 (612) 927-8861 4801 WEST 50TH STREET FAX (612) 826-0390 EDINA, MINNESOTA 55424-1394 TDD (612) 826-0379 • 4) April 18 - Utley Park (along Minnehaha Creek) - 5 Northern White Cedars - 2 gal. containers; 2 Yellow Birch - 1 gal. container. 5) April 25 - Van Valkenburg (along pond shore at entrance) - 9 Northern White Cedars - 2 gal. containers; 2 Yellow Birch (along woods edge at entrance) - 2 gal. containers. 6) May 6 - Highlands Park - 2 Amer Chokecherry and 1 Blue Beech - 10 gal. containers (around new children's play lot). 7) May 8 - Van Valkenburg (along entrance drive) - 2 Black Hills Spruce - 2 gal. containers. Donations through Friends of Parks & Trails. 8) May 8 - Arneson Park - 1 Black Hills Spruce - 2 gal. containers. Donation - Friends of Parks & Trails. 9) May 8 - Alden Park, Bur Oak - 2 gal. containers. Donation through Friends of Parks & Trails. 10) May 8 - Wooddale - 1 Bur Oak; I Autumn Blaze Maple - 2 gal. containers. Donation through Friends of Parks & Trails. 11) May 13 - Lewis Park - 1 Black Hills Spruce - 5 gal. container. 12) May 13 - Cornelia Park - 1 Juniper Hetz Columnar - 15 gal. container. Replacement for dead Spruce. 13) May 16 - Van Valkenburg - 10 Amer. Hazelnuts (along weed hill at entrance) - 2 gal. containers. 14) May 31 - Van Valkenburg (entrance) - 1 Accolade Elm - 1" dia - bare root. 15) May 31 - Utley Park (between tennis courts and creek) - 1 Accolade Elm - 1" dia - bare root. 16) June 5 - Utley Park (near pumphouse) - 1 Royal Star Magnolia - 5 gal. container. 17) June 6 - Van Valkenburg (entrance) - 1 Accolade Elm - 1" dia - bare root. 18) June 6 - Arden Park (next to rock - Arden and W. 52°d) - 1 Royal Star Magnolia. 19) June 8 - Utley Park (between tennis courts and creek) - 1 Accolade Elm - 1" dia - bare root. 20) June 12 - City property - end of Woodland Lane near creek - 1 Merril Magnolia #5 cont. 21) June 19 - Edina Fire Station (Tracy Ave.). North side - 1 Merrill Magnolia #5 cont. 2 • 22) June 15 - Rosland Park (across street from Cornelia Circle) - 3 Bur Oaks - 1" dia. Donation trees. 23) June 29 - Cornelia Park (s.w. corner of new park shelter) - 1 Accolade Elm - 1 %2"dia. 24) July 25 - Rosland Park (mulch garden east of tennis courts) 1 yew - 2 gal. cont. 25) July 27 - Utley Park (at canoe landing) - 1 Merrill Magnolia. 26) July 27 - Rosland Park (on hill east of tennis courts) - 1 Bur Oak. 27) Aug. 19 - Utley Park - Green Mountain Sugar Maple - #15 cont. Donation/memorial. 28) Aug. 24 - Fire Station - York Ave. - 1 Accolade Elm - #15 cont. 29) Sept. 7 - Fire station - York Ave. - 1 Accolade Elm - #15 cont. 30) Oct. 5 - Braemar Park (s.w. corner Dewey Hill and Gleason) - 3 Black Hills Spruce - 6' B&B. The importance of proper planting techniques should never be ignored. It has been stated that this is the most important moment we have to influence the future health and growth of trees. Among the factors that should be considered, planting depth may be the most important. This past fall I removed two severely declining trees in an Edina park. They were balled and burlapped trees planted about eight years ago. Digging to root balls out I discovered one tree planted 6" too deep, the other 4" too deep. The degree of decline was more severe in the tree planted 6" too deep. The root systems of both trees were obviously under -developed and unable to support vigorous crown growth necessary for the trees to recover from transplant shock. Improper planting depths can also cause other problems such as trunk cankers, unsightly base suckering on trees, and greater susceptibility to animal, insect and fungal problems. Once present, all of these problems are difficult to impossible to correct. Whenever I am involved in planting trees I am mindful of the importance of proper planting techniques. It is my goal to provide the parks with healthy, vigorous trees - aesthetically appealing and with minimal future maintenance requirements. I count my success by these standards rather than simply the quantity of trees planted. Residential trimming notices Throughout the year I am called upon to inspect vegetation along city streets for compliance to city codes. Violations of such codes can cause public safety problems. City wide I inspect sites upon request, issue notices to residents to problem sites and monitor for compliance. Beginning in September I initiated inspections within trimming area # 6 and sent notices to all residents where individual sites required trimming to comply to code. I have recently concluded inspecting this entire area and notified all property owners of their required trimming responsibilities. Since September I have sent notices to 294 residents. Presently I am busy monitoring this area for compliance. Besides informing the residents as specifically as possible of the code requirements for trimming, I also include proper trimming information and other suggestions for aesthetically maintaining this area in the future. It is my duty to enforce codes for public safety purposes, but also my great wish that such trimming be done mindful also of aesthetic concerns. The street landscape is a highly visible aspect of the urban landscape. When treated accordingly and collectively the entire city benefits. The response from the residents thus far has been largely cooperative, compliant and very understanding of their responsibility to accept this task. I will, of course, continue to monitor all necessary sites for compliance to city codes. Trimming in city parks During the summer and winter months I occupy a portion of my time trimming trees in the Edina park system. Summer and winter are considered the best times for trimming. During the spring and fall the trees' natural defense system is low thus making these pruning sites more susceptible to blights. I try to avoid trimming during these periods unless necessary. Among other parks, last winter I trimmed trees and shrubs along the paths in Bredesen Park. Low overgrowth along the trails must, of course, be routinely trimmed. These trails are highly used by many residents in the city. Thus I thought it would be appropriate to spend a little extra time to trim for aesthetic reasons rather than solely for clearance purposes. This involved the greater use of proper collar cutting - rather than stub -cutting; identifying and favoring more desirable tree species among the many volunteer trees growing naturally - thinning less desirable and competitive growth away from them; and some removal of overhead vegetation at times to make these trees grow straighter rather than lean over the paths. Since these paths have to be trimmed often, I believe that future attention to these types of details would be greatly worth the while by improving the quality of this environment and help make the use of these trails a more pleasurable experience. I would be happy to assist or instruct any person or crew prior to any future trimming along these trails. Other trees were trimmed in other parks for mowing purposes; raising and thinning; removals of unwanted and interfering volunteer growth away from specimen trees and other corrective trimming practices to benefit the health and aesthetics of park trees. Miscellaneous Throughout the year I received approximately 1000 calls from residents. I answer questions on a • wide variety of tree -related issues. Tree diseases; tree planting and care; hazardous trees; • neighbors trees encroaching over properties; city trees requiring attention are some of the concerns. Time available, I inspect private property trees to I. D. diseases. Mark Spain will submit the yearly Tree Crew summary of work. He has not yet compiled his report but, once done, can be attached to this report. Kunde Co. also submits a yearly report on their activities with Oak Wilt control within the city. Once again, I thank you for the opportunity to serve you. I truly feel fortunate to be a part of the Edina parks department and feel privileged to be a small part in working for such a great, vital, and beautiful natural resource - trees. Respectfully submitted, 5