HomeMy WebLinkAbout2017-10-03 City Council Work Session Meeting PacketAgenda
City Council Work Se ssion
City of Edina, Minnesota
Edina City Hall Community R oom
Tuesday, October 3, 2017
5:30 PM
I.Call To Order
II.Roll Call
III.Commissions' Annual W ork Plan Meeting
IV.Arts & Culture Commission
V.Adjournment
The City of Edina wants all res idents to be c om fortabl e bei ng part of the
publi c proc ess . If you need as s is tanc e i n the way of heari ng am pli &c ation, an
interpreter, large-print doc um ents or s om ethi ng els e, pleas e c al l 952-927-8861
72 ho urs in advance of the m eeting.
Date: O c to b er 3, 2017 Agenda Item #: I I I .
To:Mayor and C ity C ounc il Item Type:
O ther
F rom:MJ Lamon, P ro ject C oordinator
Item Activity:
Subject:C ommis s ions ' Annual Work P lan Meeting Disc ussio n
C ITY O F E D IN A
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED :
N one.
I N TR O D U C TI O N :
All eight Commissions have developed proposed 2018 work plans. S taff will utilize the same C ity C ouncil
approval process as last year.
1. To day's Wo rk S essio n: C ommission Chairs will present 2018 proposed work plans to C ouncil. P resentation
order:
1. E nergy and E nvironment
2. H uman R ights and R elations Commission
3. Community H ealth C ommission
4. H eritage P reservation C ommission
5. P arks and R ecreation C ommission
6. P lanning C ommission
7. T ransportation C ommission
8. Arts and C ulture C ommission
2. N o vember 8th Wo rk S essio n: C ity M anager presents staff suggested edits. S taff liaisons will be present.
3. D ecember 5 C ity C o uncil M eeting: City M anager incorporates C ouncil feedback and submits the work
plans for approval.
AT TAC HME N T S :
Description
2018 Draft Works Plans All Boards & Commis s ions
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Commission: Human Rights and Relations Commission
2018 Annual Work Plan Proposal
Initiative # 1 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility
April 2018 ☒ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs__10
☒ CTS (including Video)
☐ Other Staff: Hrs_____________
Tom Oye Award (Martin)
($75 for plaque + possible cost for new printed materials)
• Coordinate recognition
• Track nominations
• Update website
☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 2 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility
August
2018
☐ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs__8
☐ CTS (including Video)
☐ Other Staff: Hrs_____________
Bias Offense Response Plan
• Review and update, if needed, annually
☒ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 3 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility
October
2018
☒ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs__10
☒ CTS (including Video)
☐ Other Staff: Hrs_____________
Sharing Values, Sharing Communities (Edelson/Meek)
($300 for marketing materials and refreshments, depending on event)
• Topic to be determined by commission
• Event coordination
• Communications
• Marketing
☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 4 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility
December
2018
☒ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs__10
☒ CTS (including Video)
☐ Other Staff: Hrs_____________
Human Rights Essay Contest (Kennedy)
($200 for winner gift cards, $75 for posters)
• Develop an annual theme
• Committee reviews essays
• Event on December 10, 2018 to recognize/ honor contest winners
☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 5 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility
April 2018 ☒ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs__15
☒ CTS (including Video)
☐ Other Staff: Hrs_____________
Days of Remembrance
($75 for printed materials, $100 for refreshments)
• Speakers and focus to be determined by commission
• Event coordination
• Communications
• Marketing
☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 6 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility
October
2018
☒ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs__15
☐ CTS (including Video)
☐ Other Staff: Hrs_____________
Indigenous Peoples Recognition Event
($300 for printed materials and refreshments)
• Event coordination
• Communications
• Marketing
☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 7 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility
December
2018
☐ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs__10
☐ CTS (including Video)
☐ Other Staff: Hrs_____________
Comprehensive Plan
• Assist with reviewing and updating of the 2018 Comprehensive Plan
☒ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 8 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility
December
2018
☐ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs__4
☐ CTS (including Video)
☐ Other Staff: Hrs_____________
Affirmation of Edina, as a Human Rights City, as a Welcoming Community
for all residents, including immigrants and refugees. (Kennedy)
• Report on best practices
☒ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 9 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☒ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility
January
2018
☐ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs__4
☐ CTS (including Video)
☐ Other Staff: Hrs_____________
Annual MLK Panel Event
• Partnership with Edina Library & Community Foundation
☒ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments:
City Manager Comments:
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
1. Partnership with School District
Proposed Month for Joint Work Session (one time per year, up to 60
minutes):
☐ Mar ☐ April ☐ May ☒ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov
Council Comments:
Board/Commission: Community Health Commission
2018 Annual Work Plan Proposal
*Complete each section with a white background
*Liaisons need to fill out budget and staff support required
*Return to MJ Lamon by September 20, 2017
Definitions:
New Initiative – not on previous work plan
Continued Initiative – carried over from a previous work plan with
a revised target completion date
Ongoing Responsibility – annually on the work plan and may or
may not have a target completion date
Initiative Council Charge
☒ 1 ☐ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility All of 2018 None beyond City
contribution to
District initiative.
None
Provide City representative on steering committee for Wellness
Initiative at Edina Public Schools. Invite Edina Public School
representative to Community Health Commission meeting for
update and discussion.
Liaison Comments: Commission Vice-chair Alison Pence will continue to represent the City on the steering committee in 2018 and will serve as liaison
between Community Health Commission and District.
City Manager Comments:
Progress Report:
Initiative Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility All of 2018 None None beyond Local Public Health Act
responsibilities Participate in comprehensive plan update process including a focus
on health-in-all-policies concepts.
Liaison Comments: Liaison will coordinate with Comprehensive Plan Task Force, other City departments, and boards and commissions to include
Community Health Commission areas of focus, including health equity considerations.
City Manager Comments:
Progress Report:
Initiative Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility All of 2018 None None
Receive regular updates from Bloomington Public Health (BPH)
regarding Public Health and Public Health Emergency Preparedness
activities in the City provided through contract with BPH. Provide
recommendations to City Council regarding annual renewal of
contracts.
Liaison Comments: Commission will receive frequent updates from BPH on a variety of subjects, including family home visiting, disease prevention and
control, emergency preparedness, and other public health programs. Commission annually provides recommendation regarding renewal of two contracts
with BPH.
City Manager Comments:
Progress Report:
Initiative Council Charge
☐ 1 ☒ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility All of 2018 None None
Research and evaluate current regulations regarding secondhand
smoke, specifically in multi-unit housing living situations and other
public areas such as restaurant patios.
Liaison Comments: City currently enforces Minnesota Clean Indoor Air Act and the Freedom to Breathe Amendment, but these regulations may not do
enough to limit secondhand smoke exposure.
City Manager Comments:
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like
to work on them in the current year, it would need to be approved by Council.)
Proposed Month for Joint Work Session (one time per year, up to 60 minutes): June
Council Comments:
Commission: Heritage Preservation Commission
2018 Annual Work Plan Proposal
Initiative # 1 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility
Ongoing ☒ Funds available
Funds are included in the Planning
Department Budget.
☒ Staff Liaison
☐ CTS (including Video)
☒ Other Staff: Consultant, Robert
Vogel
Evaluate potential heritage resources to add to the determined eligible for
heritage landmark designation list. -Research
☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 2 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility
Ongoing ☒ Funds available
Fees are collected for COA
Applications: $600 or $1200 for a new
house in the CCD.
☒ Staff Liaison
☐ CTS (including Video)
☒ Other Staff Consultant, Robert
Vogel
Review Certificates of Appropriateness (COA) application for changes to
heritage landmark designated properties. -Preservation
☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 3 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility
Ongoing ☒ Funds available
Funds are included in the Planning
Department Budget.
☒ Staff Liaison
☐ CTS (including Video)
☐ Other Staff
Invite owners of determined eligible properties to designate their
properties Edina Heritage Landmarks. -Preservation
☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 4 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility
Ongoing ☒ Funds available
Funds are included in the Planning
Department Budget.
☒ Staff Liaison
☐ CTS (including Video)
☐ Other Staff
Provide opportunities for the public to engage in celebrating Edina’s
heritage during Preservation Month (May), and throughout the year.
–Communication & Education
☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 5 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility
Ongoing ☒ Funds available
Funds are included in the Planning
Department Budget.
☒ Staff Liaison
☐ CTS (including Video)
☒ Other Staff: Consultant, Robert
Vogel
Add to resources publically available on topics such as architecture and
technical advice, i.e. the “Preservation Toolbox”.
☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 6 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility
2018 ☒ Funds available
Funds are included in the Planning
Department Budget.
☒ Staff Liaison
☐ CTS (including Video)
☒ Other Staff: Consultant, Robert
Vogel
Re-survey the historic Country Club District (required every 10 years; last
done in 2008) with an eye on re-evaluating the District’s plan of treatment.
☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments:
City Manager Comments:
Progress Report:
Initiative # 7 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility
2018 ☒ Funds available
Funds are included in the Planning
Department Budget.
☒ Staff Liaison
☐ CTS (including Video)
☒ Other Staff: Consultant, Robert
Vogel
Comprehensive Plan Update-assist as requested with the development of
the City’s Comprehensive Plan update.
☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments:
City Manager Comments:
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Proposed Month for Joint Work Session (one time per year, up to 60
minutes):
☐ Mar ☐ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov
Council Comments:
Commission: Parks & Recreation Commission
2018 Annual Work Plan Proposal
Initiative # Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility
Dec. 2018 ☒ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs. 160
☒ CTS (including Video)
☐ Other Staff: Hrs_____________
Arden Park Natural Resource Plan ☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments: PARC will be asked to participate in the design phase of the Arden Park plan. Commissioners will assist with design advice and community
engagement.
City Manager Comments:
Progress Report: Julie Strother and Eileen McAwley
Initiative # Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility
Dec. 2018 ☐ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs. 160
☒ CTS (including Video)
☐ Other Staff: Hrs.
Braemar Park Master Plan ☒ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments: Additional work may be required to complete the master planning process or begin the design process.
City Manager Comments:
Progress Report: Greg Good, Brenda McCormick, Mike Miller
Initiative # Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility
Dec. 2018 ☐ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs. 160
☒ CTS (including Video)
☐ Other Staff: Hrs.
Fred Richards Master Plan ☒ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments: Commissioners may be needed in the design phase of the project if it moves forward.
City Manager Comments:
Progress Report: Eileen McAwley, Matt Dahlien, Dan Gieseke, Greg Good, Koren Nelson
Initiative # Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility
Dec. 2018 ☐ Funds available
Funds are available for this project.
☐ Staff Liaison: Hrs____________
☐ CTS (including Video)
☐ Other Staff: Hrs_____________
Weber Woods Master Plan (Partner with St. Louis Park) ☒ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments: Commissioners will participate in meetings and open houses and will provide advice and recommendations for park design. PARC will also
review and recommend a plan to the City Council.
City Manager Comments:
Progress Report: Matt Dahlien, Brenda McCormick, Koren Nelson, Julie Strother
Initiative # Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type Oct. 2018 ☐ Funds available
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Funds are available for this project. ☐ Staff Liaison: Hrs____________
☐ CTS (including Video)
☒ Other Staff: Hrs. 120
Funding Options (project plan) ☒ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments: PARC would like to study long term funding options for the Parks & Recreation Department that our outside of the City’s budgeting and CIP
process ie. Professional fundraising, endowment fund, friends of the parks, etc.
City Manager Comments:
Progress Report: Mike Miller, Dan Gieseke
Initiative # Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility
July 2018 ☐ Funds available
Funds are available for this project.
☐ Staff Liaison: Hrs____________
☐ CTS (including Video)
☒ Other Staff: Hrs. 100
Marketing and Communications for Parks & Recreation ☒ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments: PARC would like to develop and communications and marketing plan for the Commission and the department.
City Manager Comments:
Progress Report: Julie Strother, Matt Dahlien, Koren Nelson
Initiative # Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility
Oct. 2018 ☐ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs. 40
☐ CTS (including Video)
☒ Other Staff: Hrs. 180
Field Capacity and Utilization ☒ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments: PARC would like to complete an assessment of athletic facility utilization and fees for City and school district facilities.
City Manager Comments:
Progress Report: Greg Good, Eileen McAwley
Initiative # Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility
Dec. 2018 ☐ Funds available
Funds are available for this project.
☒ Staff Liaison: Hrs. 200
☐ CTS (including Video)
☐ Other Staff: Hrs_____________
Assist as requested with the development of the City’s new Comprehensive
Plan
☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments:
City Manager Comments:
Progress Report: Parks & Recreation Commission
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Environmental Stewardship
Proposed Month for Joint Work Session (one time per year, up to 60
minutes):
☐ Mar ☒ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov
Council Comments:
Board/Commission: Planning Commission
2018 Annual Work Plan Proposal
*Complete each section with a white background
*Liaisons need to fill out budget and staff support required
*Return to MJ Lamon by September 20, 2017
Definitions:
New Initiative – not on previous work plan
Continued Initiative – carried over from a previous work plan with
a revised target completion date
Ongoing Responsibility – annually on the work plan and may or
may not have a target completion date
Initiative Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 2018 No. Yes. Planning Staff spends the majority
(over 80%) of its time in support of land
use applications brought before the
planning commission and city council.
This includes meeting with applicants,
preparing staff reports, answering
questions from the public, preparing for
and attending meetings, and project
follow up to ensure compliance.
The Planning Commission is responsible to review all Land Use
applications submitted to the City of Edina. Land Use applications
include: Variances; Site Plan Review; Sketch Plan Review; Conditional
Use Permits; Subdivision; Lot Line Adjustments; Rezoning; and
Comprehensive Plan Amendments.
To accomplish this responsibility the Planning Commission meets
twice per month, on the second and fourth Wednesday of the
month. The Planning Commission typically reviews 3-4 of the above
requests each agenda.
Liaison Comments: 2018 is expected to be another busy year with Land Use Applications
City Manager Comments:
Progress Report:
Initiative Council Charge
☐ 1 ☐ 2 ☒ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☒ Continued Initiative ☒ Ongoing Responsibility December 31, 2018 Yes. Included in the
CIP
Yes. This will require many hours of
preparation and work scheduling and
attending meetings. Staff will
coordinate with the PC Chair and
planning consultants and provide
background information as the plan
moves through the process. The
Comprehensive Plan Update is
anticipated to take up a lot of staff time
in the next two years.
Comprehensive Plan Update. Update required every 10 years by the
Metropolitan Council. The update will include mini small area plans
for all areas not completed in the current Comprehensive Plan. That
includes: 50th & France, Grandview, Southdale Area, 70th and Cahill,
44th and France. 50th & France will be started in 2018; Grandview,
Southdale and 70th and Cahill are anticipated to be completed.
Liaison Comments: We experienced some delays in 2017 that may cause a few months added in 2018. We still hope to schedule the public hearing with
the City Council on the total plan before December 21, 2018. We will not sacrifice quality in the Plan just to meet this deadline. If we need to extend
beyond that date, staff will request an extension from the Metropolitan Council.
City Manager Comments:
Progress Report:
Initiative Council Charge
☐ 1 ☐ 2 ☐ 3 ☐ 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
☐ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility
Liaison Comments:
City Manager Comments:
Progress Report:
Transportation Commission: Choose an item.
2018 Annual Work Plan Proposal
Initiative #1 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility
☒ Funds available
Funds are available for this project.
Recommend transportation solution(s) within and between current and
planned high-density nodes, including monitoring and evaluating the results
of the Edina/Southdale Bus Circulator Pilot project.
☐ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments: Click here to enter text.
City Manager Comments: Click here to enter text.
Progress Report: Click here to enter text.
Initiative #2 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility
☐ Funds available
Funds are available for this project.
Develop a process of two-way communication of transportation initiatives
between Edina, and neighboring communities and Hennepin County.
☒ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments: To some degree staff is doing this informally, but the commission wishes to formalize this somewhat.
City Manager Comments: Click here to enter text.
Progress Report: Click here to enter text.
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Initiative #3 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility
☐ Funds available
Funds are available for this project.
Define and implement equity criteria for Pedestrian and Cyclist Safety
(PACS) Fund projects, and integrate with the City’s Race and Equity Task
Force efforts.
☒ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments: Click here to enter text.
City Manager Comments: Click here to enter text.
Progress Report: Click here to enter text.
Initiative #4 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility
☐ Funds available
Funds are available for this project.
Recommend solutions for issues associated with the effects of high school
motor vehicle traffic on adjacent neighborhoods.
☒ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments: The commission understands that staff may be working with the School District on a traffic/transportation study near the high school.
City Manager Comments: Click here to enter text.
Progress Report: Click here to enter text.
Initiative #5 Council Charge (Proposed Charge Completed by CM)
☐ 1 (Study & Report) ☐ 2 (Review & Comment)
☐ 3 (Review & Recommend) ☐ 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility
☐ Funds available
Funds are available for this project.
Assist as requested with the development of the City’s new Comprehensive
Guide Plan.
☒ Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Liaison Comments: Click here to enter text.
City Manager Comments: Click here to enter text.
Progress Report: Click here to enter text.
Proposed Month for Joint Work Session (one time per year, up to 60
minutes):
☐ Mar ☐ April ☐ May ☒ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov
Council Comments:
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☒ Staff Liaison: 75 hrs
☒ CTS (including Video) 3 hrs
☒ Other Staff: 10 hrs Park Maint.
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☒ Staff Liaison: 30 hrs
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☒ Staff Liaison: 10 hrs
☒ CTS (including Video) 3 hrs
☐ Other Staff: Hrs_____________
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☐ Aug ☐ Sept ☒ Oct ☐ Nov
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:
Date: O c to b er 3, 2017 Agenda Item #: I V.
To:Mayor and C ity C ounc il Item Type:
O ther
F rom:Mic hael F rey, G eneral Manager Edina Art C enter
Item Activity:
Subject:Arts & C ulture C ommission Disc ussion, Info rmatio n
C ITY O F E D IN A
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED :
T here is no action requested on this item at this time.
I N TR O D U C TI O N :
T he Arts & C ulture C ommission has prepared their 2018 Work P lan and would like to review it with C ity
C ouncil and S taff.
C hair Anne M iller will present the Work P lan on behalf of the Arts & C ulture C ommission with Staff Liaison
M ichael Frey in attendance to answer any questions if needed.
T hank you.
AT TAC HME N T S :
Description
2018 DRAFT Arts & Culture Commis s ion Work Plan
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#
1
Co
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c
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C
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)
☐☐☐☐ 1
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R
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☐☐☐☐ 2
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w
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☐☐☐☐ 3
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w
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R
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c
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m
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d
)
☐☐☐☐ 4
(R
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v
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w
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De
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)
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12
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Fu
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f
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☒ Staff Liaison: 37 hrs
☐ CTS (including Video)
☒ Other Staff: 2 hrs
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In
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#
2
Co
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c
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C
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(
P
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C
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C
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p
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C
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☐☐☐☐ 1
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R
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p
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☐☐☐☐ 2
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v
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w
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C
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m
m
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☐☐☐☐ 3
(R
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v
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w
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R
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c
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m
m
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)
☐☐☐☐ 4
(R
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v
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w
&
De
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Ta
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Bu
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L
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St
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T
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12
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Fu
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☒ Staff Liaison: 20hrs
☒ CTS (including Video)
☒ Other Staff: Hrs_____________
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#
3
Co
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c
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C
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C
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☐☐☐☐ 1
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m
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☐☐☐☐ 4
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Ta
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☒ Staff Liaison: 75 hrs
☒ CTS (including Video) 3 hrs
☒ Other Staff: 10 hrs Park Maint.
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☒ Staff Liaison: 30 hrs
☒ CTS (including Video) 10 hrs
☐ Other Staff: Hrs_____________
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☒ Staff Liaison: 10 hrs
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