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HomeMy WebLinkAbout1999-06-08 Park Board PacketCity of Edina EDINA PARK BOARD TUESDAY, JUNE 8, 1999 5:30 P.M. DINNER 6:00 P.M. GOLF 7:30 P.M. MEETING CENTRUM BUILDING CENTENNIAL LAKES PARK MEETING AGENDA *1. Approval of Tuesday, May 11, 1999, Park Board Minutes. 2. Edinborough Park & Centennial Lakes Park; Tom Shirley & Ann Kattreh. *3. Appointment to Edina Community Education Services Board. *4. Revised Comprehensive Plan. *5. Lewis Park Bandy/Soccer Field. 6. Other. * 7. Adj ournment. * These are agenda items that require or request Park Board action. City Hall (612) 927-8861 4801 WEST 50TH STREET FAX (612) 826-0390 EDINA, MINNESOTA 55424-1394 TDD (612) 826-0379 Memo To: Edina Park Board. From: John Keprios, Direc r Edina Park and Recreati n Department Date: May 27 1999 Re: JUNE 8, 1999, PARK BOARD MEETING STAFF REPORT. Enclosed you should find the following items: 1. Tuesday, June 8, 1999, Park Board Agenda. 2. Tuesday, May 11, 1999, Park Board Minutes. 3. Letters to and from Kristi Pooler. 4. Faxes to and from Patrick McMullan. 5. Letters to and from Eric Falk. 6. Letter from Doug Johnson. 7. Letters to and from Alex Darbut. 8. Revised Comprehensive Plan. 9. Past Park Board minutes from May, June and July of 1995. 10. Staff Report from May of 1995. STAFF REPORT The following is the monthly staff report concerning each item on the agenda with the exception of Approval of the Minutes and Other. "Other" is listed on the agenda in case last minute items come up between now and the Park Board meeting, plus, cover any other concerns of Park Board members and/or attendees. EDINBOROUGH PARK & CENTENNIAL LAKES PARK As requested by the Park Board, staff will be giving facility and program presentation reports each month. This month, Tom Shirley, Manager of Edinborough and Centennial Lakes Parks & Ann Kattreh, Assistant Manager, will be presenting an overview of the two parks and their respective programs. No Park Board action is requested on this agenda item. APPOINTMENT TO EDINA COMMUNITY EDUCATION SERVICES BOARD In accordance with City Code, the Park Board appoints a representative to the Edina Community Education Services Board. As pointed out in Doug Johnson's letter, this person is asked to attend their monthly meetings: • once/month every month except July (no meetings in July). • 2°d Thursday of each month. • 7:30 a.m.-9:00 a.m. • Edina Community Center. • • School District Office Conference Room #200. Former Park Board member, Jean Rydell, held that appointment for several years and found it to be very rewarding and informative. Park Board action is requested on this matter. 2 REVISED COMPREHENSIVE PLAN The enclosed Comprehensive Plan reflects the few revisions requested by the Park Board at the May meeting. The revisions include a revised statement of the relationship between the City and youth athletic associations. A brief finance section has also been added. Please know that there is a new State law that requires submittal of a Comprehensive Plan every five (5) years. There has never been a requirement in the past. Park Board action is requested on this matter. LEWIS PARK BANDY/SOCCER FIELD Park Board Chairman, Andrew Herring, requested this issue to be addressed at the June meeting. The issue is whether or not the bandy/soccer field should be developed into a more playable surface for soccer, which would result in elimination of the field for bandy. Currently this space is flooded during the winter months primarily for a sport called bandy. Bandy is a sport which was brought tot he United States in a sport exchange with softball. Since its beginning, it has been predominantly adults but has had some youth participants. In the early years, Edina seemed well represented but as time has gone on, as few as ten percent of the participants are actually Edina residents. Last year was the first year that the Edina Park and Recreation Department did not officially run the adult bandy program but instead rented the facility to the American Bandy Association (ABA). The ABA rented two facilities last year to run its programs: Lewis Park for $60/hour and the John Rose Oval in Roseville for $240/hour. After flooding this large open space at Lewis Park to create a skating surface during the winter months, we are unable to develop a healthy stand of turf grasses with proper drainage that is conducive for soccer use during the warm weather months. This has become a more critical issue in the advent of increased demand for soccer/football fields. The increase in demand for these fields is due to an increase in youth participants in soccer and football, as well as, the newly created teams and programs for rugby and lacrosse. As you will notice in the enclosed minutes and staff report from 1995, this is not a new issue, however, the demand for the field has increased significantly. You will further note that the Edina Soccer Association offered to pay for the field improvements in 1995, however, the City at that time rejected the offer. The two major oppositions to the field development were: 1. Bandy players (99% whom are non-residents) who did not want to lose such a fine facility at such a reasonable cost. 2. Lewis Park neighbors who did not want to lose the large sheet of ice for their neighborhood use. 3 To develop the field into a quality outdoor soccer/football field, bandy would have to be eliminated and there would need to be significant funding to finance the improvement. The field would need to be properly graded with proper sand/soil mixtures (currently a flat surface), irrigated, seeded, and have drain tile installed for proper field drainage. To develop the site into a quality soccer field would cost approximately $50,000-$85,000 depending upon costs to sod vs. seed. If the Park Board chooses to pursue this issue, staff would recommend sending notices to the Lewis Park neighborhood and the bandy team managers to allow them to be involved in the decision making process. Simply eliminating the bandy program does not resolve the issue. There needs to be adequate funding to develop the site. With levy limits in place for at least another year, large capital expenditures are becoming a difficult challenge to fund. There may, however, be alternate sources of funding that could be explored. Staff is requesting that the Park Board decide on a plan of action on this matter. 40 EDINA PARK BOARD 7:30 P.M. CITY COUNCIL CHAMBERS MAY 11, 1999 MEMBERS PRESENT: Andrew Herring, Andrew Finsness, David Fredlund, Floyd Grabiel, Bill Jenkins, George Klus, Chuck Mooty, John Murrin, Linda Presthus, Karla Sitek, Tom White STAFF PRESENT: John Keprios, Ed MacHolda, Janet Canton OTHERS PRESENT: Marge Ruedy APPROVAL OF THE TUESDAY, APRIL 13, 1999 PARK BOARD MINUTES Andy Herring MOVED TO APPROVE THE APRIL 13, 1999 PARK BOARD MINUTES. Chuck Mooty SECONDED THE MOTION. MINUTES APPROVED. II. ELECTION OF OFFICERS Mr. Keprios opened up nominations for chair. Bill Jenkins MOVED THAT ANDY HERRING BE THE CHAIR OF THE PARK BOARD. Chuck Mooty MOVED TO CLOSE THE NOMINATIONS David Fredlund SECONDED. Bill Jenkins MOVED THAT TOM WHITE BE VICE -CHAIR OF THE PARK BOARD. Andy Herring MOVED TO CLOSE THE NOMINATIONS Chuck Mooty SECONDED. III. WOODDALE PARK DEVELOPMENT COMMITTEE REPORT Mr. Keprios indicated that he doesn't have a lot of new information to share at this time, however, he has another meeting with the committee next month. He stated that he has completed his research and one item he found surprising was in the agreement with St. Stephen's Church who donated the parking lot to the City. They gave the City $100,000 and it's assessed to the church over a period of 20 years. The agreement between the City and the church is that the City can do whatever they want with the parking lot and there are no encumbrances. However, there is very much a moral obligation to give them something for the $100,000 that they donated for the parking lot. The City maintains it and there are no stipulations for public parking. Mr. Keprios stated that the committee will review his report as well as the research he has done and from there they will prioritize what they want done first, second and third. Mr. Keprios stated that only girls softball games have been scheduled at Wooddale Park this year; everything else has been moved to other parks. Mr. Keprios noted that he met with Jack Rice and he and his former wife have decided that they support the idea of moving the Greg Rice picnic shelter to Utley Park if that is what the community wants to do. He stated that when they get to the decision making process he will bring it before the Park Board. Mr. White asked if in essence the whole park is going to be redesigned or are they just trying to figure out a location for the comfort station. Mr. Keprios replied his recommendation is not going to be to redesign the park but rather decide on what kind of a building they want and what other improvements they would like, as well as, prioritize what they want done. He added that he thinks the playground equipment is pretty high on their list. Mr. Mooty asked where the dollars are going to come from to do this. Mr. Keprios replied there are dollars to do one but not both the playground equipment and the building. He then explained that the money is coming from the loan that was paid back from the Aquatic Center. We were actually going to use those dollars for the building but now the question is do they want playground equipment first or the building first. Mr. Herring asked if there is a portable toilet at Wooddale Park in which Mr. Keprios replied one will be put in once the girls softball games start. IV. COMPREHENSIVE PLAN Mr. Keprios indicated that the comprehensive plan he sent out is still in draft form and is subject to change but asked if anyone had any questions or comments. Mr. Jenkins asked if this is done every five years in which Mr. Keprios replied yes. Mr. Mooty noted that there is one area where it talks about the relationship with the athletic associations and refers to minutes from a 1977 Park Board meeting. He noted that one paragraph states that the Park Board in cooperation with Edina Park and Recreation will administer and help each individual association plan, provide facilities and give professional direction regarding the operation of their association. Mr. Mooty indicated that his concern is do we really want to say that we are giving professional direction as a Park Board because he doesn't feel we are nor does he think the Park Board should expose itself to that. Mr. Jenkins commented that he thinks professional direction has been the staff's function and doesn't feel it's a directive to get into the nitty gritty of the associations. Mr. Keprios indicated that those minutes were from over 20 years ago and could be updated. Mr. Keprios stated that we do provide professional advice as far as the philosophy youth sports programs, as well as, what we feel is best for the program as a whole and especially for the children. Mr. Mooty stated that his only point is he doesn't think we 2 need to say it and if we don't need to say he would rather not say it. Mr. Keprios responded that he will rewrite it to reflect more of what the philosophy is today. Everyone agreed to have Mr. Keprios rewrite this section and bring it back before the Park Board. Mr. Mooty indicated that as far as financing goes there isn't any mention of the appropriation of capital dollars which he feels is a big issue. Mr. Keprios commented that is a key point, however, the finances were intentionally left off because it is such a question mark right now. Mr. Mooty questioned if this is something that should be highlighted because it is a significant issue. Mr. Keprios noted that he will add a finance section. Mr. Herring asked if this report needs to be approved by the City Council and also asked when it is due. Mr. Keprios replied he has reached the deadline he was given but is not certain about the final deadline for City Council review. He explained that park and recreation is just one component of the Comprehensive Plan. Mr. Herring noted that it states the City of Edina will not sell or donate ownership of any park or open space acreage as a policy. He asked if that has to be put in there, do we have to limit ourselves. He explained that as an example is Fox Meadow Park really worth keeping as a park because there is no easy access and how much is that land worth. He stated that he thinks there are some issues. Mr. Keprios responded that is a policy that the City Council came up with, it's not an ordinance, so if it's something that this group feels strongly about then the Park Board should make a recommendation to the City Council to alter to policy. Mr. Herring indicated that he would also like to see the long range master plan for the Aquatic Center to include Rosland Park. He noted that when the renovations were done at the Aquatic Center one of the things that we looked at was a broader renovation that included some areas beyond the pool area such as the picnic area, sand volleyball area, etc. Mr. Keprios stated that it did include the outer perimeter of the pool with the volleyball courts but noted that he will put the rest of the park in there. Mr. Herring noted that it states we will utilize tax increment financing to construct a municipally owned Senior Citizen's Center and he commented that he is not sure if he is ready to construct a building and would like to eliminate "to construct". He suggested using the language "study the feasibility of constructing". Mr. Keprios asked if the board was okay with that and everyone agreed. Mr. Herring asked about the pathway around Braemar in which Mr. Keprios responded that they are still waiting on easements, which the Engineering Department is currently working on. Mr. Herring asked if that can also be added. Mr. White asked what is happening with the gun range property in which Mr. Keprios responded that it is currently being used as a storage building for public works and park maintenance vehicles. He indicated that the old gun range building is going to be torn down sometime this summer. Mr. Keprios explained that they haven't completely given up on the idea of a consortium with other communities to build a multi-million dollar facility for police and fire training. He also noted that just last week he heard that Eden Prairie may have an adequate site to do the same thing. Therefore, we are not quite sure what the future holds for that site. Mr. Herring commented that on the networking factors of influence and recreational programming you omitted the Edina School District and stated that he feels this is actually our number one partner. Mr. Keprios responded Edina Community Services is listed in which Mr. Herring noted that we utilize the School District itself. Mr. Keprios indicated that he was referring to just program opportunities. Mr. Herring stated that maybe that is broad enough although community services is one sub part of the entire district and the School District does have programming for the youth. Mr. Keprios commented that is a good suggestion and he will add that to the report. Mr. Herring indicated that there is no mention about the Richards Golf Course in which Mr. Keprios replied that he will include that in the report. Mr. Herring noted that on the last page it states the City of Edina will offer active and passive recreation opportunities for Edina residents 35 years of age and older to a level that meets or exceeds demand. How was 35 picked? Mr. Keprios replied he thinks what happened is at that time they were lacking a senior center and more opportunities for seniors and this was the age group that was lacking at the time. That will be changed to read to residents of all ages. Mr. Herring stated that he absolutely agrees with Mr. Mooty in that it is a glaring omission to not talk about financing and how we are going to finance these policies. Mr. Keprios noted that he will include a finance section in the report. Mr. Keprios indicated that he will have an update at the next meeting of the Comprehensive Report. V. CAPITAL IMPROVEMENT PLAN Mr. Keprios asked the Park Board if there should be items put into this plan or if certain items should be taken out of the plan. Mr. Keprios asked the Park Board to look at the priority of everything listed. Mr. Mooty asked if the priority that is listed is driven by staff's suggestion or by the previous Park Board. Mr. Keprios responded that it is by staff's suggestion by what he has been hearing from the community via phone calls, letters, previous Park Board meetings, visits, etc. He also indicated that this list is very open to change. Mr. Keprios pointed out that one of the first items is the $150,000 to be used for Wooddale Park's playground equipment for the year 2000. He noted that he is taking the 4 • assumption that he thinks the committee is going to want the playground equipment before the comfort station. Mr. Keprios briefly went through a few items. He indicated that they are going to try to continue to add the electronic keyless entry system as we go. This will allow us to keep the doors open during the daylight hours. Mr. Keprios indicated that they also desperately need a new maintenance garage at the Courtney ballfields. Mr. Keprios noted that we need an improved entrance to the park at Arneson Acres. We need to relocate the park identification sign and create a little better left turn - right turn entrance to that park and stripe in a left turn lane for west bound traffic. The Engineering Department has already drawn up a plan for this and it really looks good. Mr. Herring asked if this is a safety issue in which Mr. Keprios replied it's a combination safety issue/aesthetic issue. Both the Historical Society and Garden Council are strong proponents of this being done. Mr. Keprios indicated that the pathway work is on the top of the list and some of this we will possibly be able to do internally within our operating budget. Mr. Herring asked how are the pathways prioritized in which Mr. Keprios responded basically by which one is worse off. He noted that the Engineering Department will hopefully be working on figuring those out. Mr. Keprios also commented that parking lot repairs have long been and continue to be a challenging issue. Mr. Klus indicated that people have asked him about the drinking fountains at the parks and noted that the drinking fountains that are out there are not working. Mr. Keprios indicated that right now three of the drinking fountains are being changed out so they are in the process of being installed and made functional. Mr. Klus then asked if there are any plans to put in anymore drinking fountains at some of the ballfields where there are not any. Mr. Keprios asked where specifically? Mr. Klus suggested Highlands and Weber. Mr. Keprios indicated that is a good suggestion and noted he will include that in the plan. Mr. Mooty asked about the loan that is being repaid back by the Aquatic Center. He asked which one is that referring to the $140,000 or the $204,000. Mr. MacHolda replied that the $140,000 was for the play structure and he is not sure how the $204,000 was agreed upon. He stated that the $140,000 for the play structure has been paid back in full. Mr. Mooty asked if the $140,000 is then designated to be utilized as taxable expenditure dollars or is there a process it needs to go through to be available for capital expenditures. Mr. Keprios replied that it is supposed to be for "referendum money" which is capital dollars for Park Improvements. Mr. Mooty asked if that would be the same for the $204,000 in which Mr. Keprios replied that it is supposed to be paid back to the Developer's Fund where it came from. Mr. Keprios explained that the Park Board went to the City Council because they didn't have enough money for the big play equipment at the pool. The City Council stated that even if they don't have the money, they need to find a way to get it done. Therefore, it was considered a loan to the Aquatic Center in which the money came from other park projects that did not get done. Mr. Keprios then explained that when the referendum money was spent there was $140,000 of things that didn't essentially get done in the referendum. Therefore, the $140,000 that was spent on the pool and now has been repaid back should go to continue working towards the referendum spending plan. Mr. Keprios explained that the $204,000 was literally borrowed from the Developer's Fund on a loan basis that is going to be paid back through time. Mr. Herring asked how will that get paid back? Mr. Keprios explained that it will get paid back out of the profits from the pool. Mr. MacHolda noted that last year was a very good year. Mr. Herring asked Mr. MacHolda if he will share the finance information from the pool for last year at next months meeting. Mr. Mooty noted that his understanding is we now have $140,000 that is available for capital expenditures and that the $204,000 is going to be repaid back to the Developer's Fund which traditionally was a fund that could be tapped for capital expenditures and not have to be repaid back. Mr. MacHolda stated that in the past the Developer's Fund was more for a rainy day and not for the Park Department to rely on as capital year to year. Mr. Keprios commented that we strive to manage the enterprise facilities to cover their own capital expenditures. The Art Center relied on the Developer's Fund to complete construction of the Peggy Kelly Media Arts Studio and was not considered a loan. Mr. Finsness asked what fund is the Developer's Fund? Mr. Keprios explained that whenever there is a development in town by ordinance they either have to donate a certain percentage of land to parks or give cash in lieu of land which is about a 7 percent. Mr. Mooty asked at what point do you know what has been either provided for or granted as far as capital improvements. Mr. Keprios indicated that he typically finds out through the budgeting process in September, however, this is a document that changes annually. Mr. Mooty noted that he is trying to get a census of when you know whether you are in the ball park or not in the ball park. Mr. Keprios explained that typically the capital plan has been right around $120,000 a year, however, there hasn't been one for the last three years because of the park referendum and budgetary constraints due to levy limits. VI. FUTURE AGENDA ITEMS Mr. Herring asked if the Park Board would like to have the different facilities managers come to a Park Board meeting to discuss how they operate and some of the issues they are faced with. He noted that perhaps each facility could set up a fixed time and have their presentation last no more than 10 minutes. Mr. Herring also asked if the Park Board would be in interested in having the presidents of the associations give a presentation and talk about their issues. This could be done over a period of a few Park Board meetings. Mr. Mooty expressed that he thinks this would be very helpful because he doesn't know as much as some of the Park Board members who have been serving for awhile. Mr. Finsness commented that he agrees it would be great. Mr. Klus also agreed. Co Mr. Herring asked Mr. Keprios to schedule these and to make sure the presentations are kept to approximately 10 minutes. Mr. Keprios asked the Park Board how they would feel about holding the Park Board meetings in the new shelter buildings. He noted that he would send out a mailing to the neighborhood telling them when the Park Board will be meeting in the shelter building at their neighborhood park so they can come and voice their opinion about the park. This is an effective method of receiving input from the community. He asked the Park Board members to think about this. Mr. Keprios indicated that the June Meeting will be held at Centennial Lakes, we will play putt -putt golf, have dinner followed by hopefully a light agenda. He then informed the Park Board that for the July Park Board meeting they are having the Braemar Inspection Tour, which is 18 holes of golf and a nice dinner. He noted that the Park Board will not convene unless there is an issue that needs to be addressed. Mr. White asked when is the park tour scheduled in which Mr. Keprios noted that will be in August and he would like everyone to start thinking about what they would like to see included in that tour. VII. OTHER A. Rup-by - Mr. Klus earlier had asked what is the situation with Rugby at Highland Park. Mr. MacHolda explained that currently the programs that are offered are being expanded and noted that there is a shortage of facilities. He indicated that soccer continues to grow as well as there is now LaCrosse and Rugby. He stated that because these sports are not varsity or intramural the school doesn't want to recognize them and because they are not an athletic association the city doesn't want to recognize them. Mr. MacHolda stressed that we do not have enough facilities to cover our own teams let alone adult clubs and private clubs with Edina residents looking for space. Mr. MacHolda stated that when he talked to the parent manager of the boys rugby team they decided to use the space between the softball field and soccer field for their training in which they paid a user fee like everyone else and this space was also going to be used as a game site. However, nobody knew they were going to have the turnout like they did which was at least 200 people. He pointed out that Highlands park doesn't have the parking capacity to accommodate a game like that. Therefore, Steve Dove, the athletic director at the high school, is going to try to facilitate the last couple of games at McCarthy. The long and short of it is we are short facilities. Mr. Mooty asked if they could use the green space South View and the Community Center in which Mr. MacHolda replied that the School District is concerned it gets too much use because that is where they hold their outdoor phy-ed classes. Mr. Herring asked who are the participants in which Mr. MacHolda commented that they are all Edina residents, both high school students and adults. It was asked how many are 7 on a team in which Mr. MacHolda noted there are 15 on a team, so 30 on the field at one time. Mr. Klus commented that there are clubs all over town that come here to play as well as Edina goes to other communities to play. Mr. Jenkins asked Mr. MacHolda if he is receiving any complaints from residents in which Mr. MacHolda noted that he had one resident call him and stop by because he was concerned about the parking and didn't like participants walking through his lot. Mr. Jenkins asked why don't theses sports become an association in which Mr. MacHolda replied he thinks they are closer to becoming a varsity sport. Mr. Klus commented that this is a fast growing sport right now in the Twin Cities area. Mr. Keprios explained that looking at the bigger picture he would like to focus on the issue of who gets access to the public facilities, who is first, second, third, as well as, what stipulations need to be met. He noted that he will get this information together and in the next couple of months it will be on the agenda for the Park Board to discuss. Ms. Presthus indicated that she noticed the summer shades program that they are running a basketball clinic at some of the city's basketball courts in the mornings. That means that no one else can use them from 8:00 a.m. until noon and asked if this is normal procedure. Mr. Keprios replied that was something that was not supposed to happen and they had already publicized the program when it was realized what had happened. The School District did not secure a park permit and therefore, for this year only we are letting them do that. Otherwise, no, that is not a standard procedure to be able to reserve basketball courts. Mr. Mooty suggested that a topic for a future meeting could be to have a better understanding of how facilities and fields are scheduled as well as the percentage of use, etc. B. High School Stadium - Mr. Murrin informed the Park Board that the booster clubs and a lot of the alumni of Edina High School are actively seeking to renovate the high school stadium where the football games are played. He noted that it is still in the formative stages right now but asked if anyone has an opinion or input regarding this to please let him know. C. 20/20 Meetings - Mr. Finsness asked if the Park Board will be getting any feedback from the 20/20 meetings as far as any items that may apply to this board. Mr. Keprios noted that as he receives minutes from those meetings he will pass them on. VIII. ADJOURNMENT George Klus MOVED TO THE ADJOURN THE MEETING AT 8:45 P.M. Chuck Mooty SECONDED THE MOTION. MEETING ADJOURNED. 7009 Tupa Dr. Edina, MN 55439 April 27, 1999 Mr. Glen Smith 4801 West 50th Street Edina, MN 55424 Dear Mayor Glen Smith, 1 am writing to you, because I feel that girls in Edina are not getting are not getting a fair chance at all sports. For years, I have been a fan of football and I know alot of other girls who share this intrest, and yet we have never been offered the opportunity to play on a team. We do have the choice of playing on an EGAA flag football team, but anyone who is a true fan of football knows that this attempt at making a girl's team is nothing at all like the real game. I feel that girls should be given the opportunity to play real highschool football with the same rules and regulations as any boy's football team. Girls are able to participate in almost any other sport that boys are allowed to play, and if injuries are what is holding back the formation of girl's football teams, let me just say that girls are every bit as tough as boys and able to handle full contact sports just as well, if not better. Also, with the proper equipment and coaching, girls could find themselves to be fairly safe, accepting the usual injuries that occur in any sport. Please consider my suggestion of creating a girl's football team for the city of Ediina. I would greatly appreciate your assistance. Sincerley, U1 IV! c n 14 �✓G' 1�L' � �� Kristi Pooler kl-fty 0iEdina May 24, 1999 Kristi Pooler 7009 Tupa Drive Edina, MN 55439 Dear Kristi: Thank you for your letter regarding girl's football. Please know that you may register for tackle football in the Edina Football Association program up to and including the eighth grade. In grades nine and up, the Edina School District offers a tackle football program. If there is enough interest among girls your age to offer a girl's tackle football program, there could be the potential to create a league. Girl's hockey grew enough in popularity that a program was created. Is there enough interest to create a segregated girl's tackle football program? If there is enough interest, I would be happy to pursue the possibilities with our youth football association. If you have any questions, feel free to call me at 826-0430. Many thanks. Sincerely, John Keprios, Director Edina Park and Recreation Department City Hall (612) 927-8861 4801 WEST 50TH STREET FAX (612) 927-7645 EDINA, MINNESOTA 55424-1394 TDD (612) 927-5461 4801 West 50th Street Edina, MN 55424 Direct # 612-826-0430 FAX # 612-826-0390 Fax TO: Patrick J. McMulan FAX: 612-292-2566 DATE: May 25, 1999 RE: Bart Larson recognition. X For Review ❑ Please Reply FROM: John Keprios, PAGES: I pages, including this page. Thank you for your FAX to Mayor Glenn Smith regarding recognition of Coach Bart Larson. Please know that I will be providing a copy of your FAX to every Edina Park Board member. The Edina Park Board is an eleven member board of volunteers who make recommendations to the Edina City Council on Park and Recreation issues, including naming of parks, buildings and other park amenities. All Park Board meetings are open to the public. If you would like to be placed on the agenda to address this specific topic, please contact me at 826-0430. Many thanks. M11%Y-19-99 WED 1:23 PM EH CUTIVE FAx FAx NO. 612 292 2566 P, 1 May 17, 1999 MAYOR GLENN L. SMITH CITY OF EDINA 4801 WEST 50TH STREET EDINA, MN 55424-1394 Dear Mayor Smith, As a former hockey player, I recently attended the roast for Coach Bart Larson. Many of us who were there were surprised and saddened to hear that the only recognition that school gave him was a plaque. ( We were even more surprised that the coaches and family had to put on the roast.) Anyway, we came up with an idea — around Braemar Arena there is Ikola Way and John Harris Drive -- How about a Larson Lane? Bart is, after all, the first coach to have achieved such longevity (35 years) for this community. Doesn't he deserve more recognition than a plaque? There are a lot of us who hope in your busy schedule that you will take time to consider this idea. 5117 Benton Ave. Edina, MN 55436 April 28, 1999 City Manager Gorden Hughes 4801 West 50th St. Edina, MN 55436 Dear Mr. Hughes I am one of the many skateboarders in Edina, and I am 15 years old. I fluently skateboard with my friends around 50th and France, as well as other parts of the city. I have noticed that skateboarders cause quite a bit of damage to the city, and that there is a solution to this problem. I would like to propose that Edina builds a public skatepark at the Edina community center. The public skatepark would either be cement or wood. A public skatepark is a place both skateboarders and who ever else would like to go there can go to skate. By building the public skatepark at the Edina community center, the people of Edina would greatly benefit from it. We would see more business evolving in Edina from tourists that would come to visit the park. We would also see those blackened curbs, steps and ledges turn to their natural color again. If we build the skatepark, the city of Edina would boost itself up in both popularity and comfort. Please contact me with any questions or comments, I would gladly answer them. Thank you for putting this issue into deepest consideration. Cordially yours Mr. Eric W. Falk Enclosure 0 y City of Edina May 14, 1999 Eric Falk 5117 Benton Ave. Edina, MN 55436 Dear Eric: Thank you for your letter regarding a skateboard park in Edina. Your request for a skateboard park has been considered in the past, however, did not get funding support. If funding were available, the issue could be revisited. Your letter suggests that a skateboard park be built at the Edina Community Center. The Community Center property is actually owned by the Edina School District. A joint venture with the School District is always a possibility, however, a skate park would most likely be placed somewhere in Edina's park system. I will share your letter with all Edina Park Board members for their consideration. Funding, location and liability are always the most challenging obstacles to overcome when considering high risk activities in public parks. Personally, I support the idea of a skate park somewhere in the park system. We will continue to work towards the goal of providing more exciting recreational opportunities for Edina's youth population. If you have any questions, feel free to call me at 826-0430. Many thanks. Sincerely, :o John Keprio , girector Edina Park and Recreation Department cc: Gordon Hughes, City Manager City Hall (612) 927-8861 4801 WEST 50TH STREET FAX (612) 927-7645 EDINA, MINNESOTA 55424-1394 TDD (612) 927-5461 I/ EDIMq vusuc sceoo�s 5701 May 25, 1999 NORMANDALE ROAD • John Keprios EDINA Director of Park & Recreation MINNESOTA City of Edina 55424 4801 W. 50" St. Edina, MN. 55425 612/928-2500 Dear John, FAX 612/928-2501 As we discussed, Jean Rydell has retired from the Park Board. This leaves her space vacant on the Edina Community Education Services Board. We would appreciate if you would find a replacement for Jean. Our next meeting is Thursday, June 14 at 7:30 a.m. in the district office conference room located in the Edina Community Center. The CESB typically meets the second Thursday of every month (with the exception of either July and/or August at 7:30 a.m.. The meetings conclude at (9:00 a.m. or before). If you have questions, please feel free to contact me. Thanks for your help! ���unity Education Services 928-2612 Cc: Jean Rydell WE CARE V WE DARE V WE SHARE an equal opportunity employer 5908 Tamarac Lane Edina, MN 55436 April 27, 1998 Mr. Gordon Hughes 4801 West 50th st. Edina, MN 55424 Dear City Manager Gordon Hughes I would like to thank.you for all of the nice parks you've given us in edina. Especially at Walnut Park where we have just been given a new warming house and a new playground. I know these new things we .got were not cheap and I wanted to thank you for them. I do have one favor to ask you. Just about all of the parks I know of in edina have a hockey rink and some other kind of sports field. I was wondering if may be we could get some more soccer fields. I know there is Pamela Park, the EHS, Lewis Park and Bramear's one field. At Walnut Park though it is just a plain old field that has nothing but a hockey rink. Now I know that a soccer field is not free but it isn't expensive either. It would be very nice if you could get a men's size soccer field at this park. The grass is good and there is plenty of room. Pius its a pretty quite sport and wouldn't attract a lot of noise to the area. I and others have been playing there for about 6 years and I am almost 16. 1 also know for a fact that house league teams practice their a lot too. 1 think they deserve a field to play on or at least nets to shoot on. Not once have I ever gone there and have taken a shot or been able to practice shooting because there are no nets. I know you probably won't put a field there right away if ever, but please take it into consideration. Thank you for taking the time to read this letter. Hopefully we could get a soccer field at Walnut Park. For there are some many baseball fields and hockey rinks, but not to many soccer fields. If not a field though please write back and give and give me an explanation for your answer. Thank you for your assistance Sincerely yours -41 Alex Darbut City of Edina. May 14, 1999 Alex Darbut 5908 Tamarac Lane Edina, MN 55436 Dear Alex: Thank you for your letter concerning development of a soccer field at Walnut Ridge Park. I'm glad to hear that you like all of the most recent park improvements throughout Edina, especially the attractive new park shelter building at Walnut Ridge Park. Please know that developing a soccer field at Walnut Ridge Park is in the long range capital improvement plan and Comprehensive Plan. To develop a safe playable surface at that site is estimated to cost approximately $850,000. The large open grassy area at Walnut Ridge Park is actually in a flood plain that is designed to hold water during heavy rains and slowly release the water into the creek. This helps keep the water levels from flooding basements in nearby homes. The soils in the park are very boggy and unstable, which causes the uneven surface throughout the field. To make the field playable, it requires placing a stabilization fabric under the surface, similar to the way the Golf Courses at Braemar and Richards are designed. In addition, there is approximately three-four feet of undesirable fill (concrete curbing and debris) in the park now that would need to be excavated, removed and replaced with desirable clean fill. The Edina Park Board is considering development of the site in the future when funding becomes available. In the mean time, we will consider funding portable soccer goals for the area. If you have any questions, feel free to call (826-0430) or write to me. Many thanks. ly, Kepn o , ector� Edina Park and Recreation Department cc: Gordon Hughes, City Manager City Hall (612) 927-8861 4801 WEST 50TH STREET FAX (612) 826-0390 EDINA, MINNESOTA 55424-1394 TDD (612) 826-0379 EDINA PARK AND RECREATION DEPARTMENT COMPREHENSIVE PLAN GOAL It is the goal of the Edina Park and Recreation Department to do our part in further developing, preserving, and maintaining the City of Edina's parks, recreation programs and resources as a premier and comprehensive park and recreation department in the Twin Cities area. INTRODUCTION Park and Open Space Acreage There are three different types of owners of present or potential parklands and open space areas located of Edina: 1. City owned parklands and designated open space areas. 2. Public and quasi -public entities that own real estate in Edina, which is presently or potentially available for, use as parkland or open space. 3. Individuals or organizations in the private sector that own real estate in the city of Edina, which is presently available for use as parkland or open space. In addition to undeveloped land owned by the private sector, there are other parcels owned by public, quasi -public or private entities which, while not falling in the traditional definition of "open space" or "parkland", are nevertheless "green space" areas devoted to recreational activities or left in a state of open space. Examples of these parcels would be: • Edina Country Club • Interlachen Country Club • Church owned properties • Edina School District properties • The meadows in White Oaks neighborhood • Power line easements • Other miscellaneous vacant space It is important to keep all these present and potential parklands and open space areas under consideration in planning future city -owned parkland and open space acreage. OBJECTIVE It is the goal of the City of Edina to meet or exceed the National Recreation and Park Association's suggested park and open space acreage standards as per population. Page 2 Park and Recreation Plan OPEN SPACE ACREAGE Definition of open space: open space is characterized by a variety of land types including the environmentally sensitive areas of the floodplains, lands riparian to water courses, wetlands, steep slopes and storm water holding areas. These open space areas are predominantly left in their natural states; however, they can offer such passive uses as wildlife reserves, casual walking, bicycling, and simple enjoyment of the outdoors. CURRENT INVENTORY All open space areas were inventoried and categorized as follows: (Quadrants were determined by the two dividing highways in Edina: Highway 62 and Highway 100). MAP CODE NORTHWEST QUADRANT ACREAGE A Nine Mile Creek Right of Way 148.15 A Lincoln Drive Floodplain 17.16 H Division Street Storm Water Drainage 18.14 D Moore Property (Melody Lake) 4.96 E Normandale Rd. (NW Benton & Hwy 100) 2.14 B Garden Park Addition 6.70 F Glenbrae & Ayrshire 4.30 C Krahl Hill 7.75 G Pine Grove Rd. (S and E of dead-end) 4.39 NORTHEAST QUADRANT I Littel & Lynn Avenue .46 J W. 41St Street and Lynn Avenue 3.10 K Minnehaha Creek Right of Way 22.88 L Townes Road 1.00 SOUTHWEST QUADRANT M Nine Mile Creek Right of Way 9.75 N Cahill School Backlot 11.05 O NE of High School & S of Crosstown 37.29 P Dewey Hill Ponds 48.00 Q Limerick Dr. (dead end W of RR) 3.90 SOUTHEAST QUADRANT R Bristol & Mavelle 1.01 TOTAL OPEN SPACE ACRES 352.13 Page 3 Park and Recreation Plan Map Code 4 7 8 14 17 19 20 21 24 39 26 36 Map Code 1 2 10 11 15 22 25 29 35 37 The following are individual park acreage totals: MINI PARK 12 PARKS - 24.99 ACRES A Mini park is characterized by a size of approximately 2 acres or less and is designed to serve primarily the needs of pre-school age children, although it may provide facilities designed to serve the recreation needs of other age groups. Service Area - 1/4 Square Mile. Park Address Size Quadrant Birchcrest 6016 Hansen Rd. 1.61 Acres NW Browndale 4510 Browndale Ave. .82 Acre NE Chowen 5700 Chowen Ave. .93 Acre NE Kojetin 4201 W. 44' Street 2.69 Acres NE Heights 5520 W. 66"' Street 4.00 Acres SW Lake Edina 4400 Parklawn Ave. 3.10 Acres SE McGuire W. 69"' & McGuire Rd. 2.00 Acres SW Melody Lake 5501 Melody Lake Dr. 4.18 Acres NW Sherwood Sherwood Rd. & Edenmoor 2.00 Acres NW St. Johns W. 60' & St. Johns Ave. .94 Acre NE Tingdale W. 59h& Tingdale Ave. .67 Acre NW York Park 5448 York Ave. 2.05 Acres NE NEIGHBORHOOD PARK 10 PARKS - 74.88 ACRES Neighborhood parks are designed to serve primarily the needs of children six to fourteen years of age. Tennis courts, softball diamonds, basketball and ice skating facilities are commonly provided in neighborhood parks. Neighborhood parks range in size from approximately two acres to twenty acres. Service Area - 1 Square Mile. Park Address Alden 6750 Belmore Lane Arden 5230 Minnehaha Blvd. Cornelia Sch. 7124 Cornelia Drive Countryside 6240 Tracy Ave. Fox Meadow Blake Rd. & Fox Meadow Ln. Normandale 6501 Warren Ave. Strachauer 6200 Beard Ave. Utley 50'h & Wooddale Ave. Wooddale W. 50d& Wooddale Ave. Yorktown W. 73`d & York Ave. Size Quadrant 5.12 Acres NW 17.75 Acres NE 10.75 Acres SE 9.01 Acres NW 3.84 Acres NW 10.06 Acres SW 4.50 Acres NE 5.73 Acres NE 4.70 Acres NE 3.42 Acres SE Page 4 b�LMT`� 0 Park and Recreation Plan COMMUNITY PLAYFIELDS 9 PARKS - 287.65 Map Code 5 40 9 13 Map Code 3 6 41 28 COMMUNITY PARKS 4 PARKS - 549.05 ACRES The community park is usually a large park of more than 100 acres, or a smaller park containing special community facilities. Park Community playfields typically range in size from approximately 20 to 60 acres. These parks Size are designed to provide facilities for diverse recreational activities for young people and adults, SW Corner of Edina although a section is also typically set aside for smaller neighborhood children. Service area - 9- 7495 France Avenue 16 square miles. SE Kenneth Rosland Map 22.05 Acres SE Edinborough Code Park Address Size Quadrant 12 Creek Valley W. 64h& Gleason Road 10.00 Acres NW 16 Garden 5520 Hansen Road 18.74 Acres NW 18 Highlands 5200 Doncaster Way 44.05 Acres NW 33 Lewis Dewey Hill & Cahill Road 21.04 Acres SW 23 Pamela 5900 Park Place 62.00 Acres NE 27 Todd 4429 Vandervork Ave. 33.97 Acres NW 30 Van Valkenburg 4935 Lincoln Drive 41.76 Acres NW 31 Walnut Ridge 5801 Londonderry Road 44.24 Acres NW 32 Weber 4115 Grimes Ave. 11.85 Acres NE Map Code 5 40 9 13 Map Code 3 6 41 28 COMMUNITY PARKS 4 PARKS - 549.05 ACRES The community park is usually a large park of more than 100 acres, or a smaller park containing special community facilities. Park Address Size Quadrant Braemar SW Corner of Edina 500.00 Acres SW Centennial Lakes 7495 France Avenue 25.00 Acres SE Kenneth Rosland 4300 West 66`h Street 22.05 Acres SE Edinborough 7700 York Avenue South 2.00 Acres SE SPECIAL PURPOSE PARKS 7 PARKS - 271.96 ACRES The special purpose park provides a single or specific form of recreation. Service Area City Wide. Park Arneson Acres Bredesen Richards Golf Course Southdale Gateway Tupa Address 4711 West 70'h street Vernon Ave. & Olinger Blvd. 7640 Parklawn Ave. SE Corner of Edina 4918 Eden Avenue Size Quadrant 15.00 Acres SE 206.00 Acres NW 39.65 Acres SE 9.97 Acres SE 1.00 Acre NE Park and Recreation Plan 34 Williams West 50'h & Browndale .34 Acre NE 38 Senior Citizen Center 5701 Normandale Road 5,000 Sq.Ft. NE INVENTORY SUMMARY OPEN SPACE (19 areas) MINI PARKS (12) NEIGHBORHOOD PARKS (10) COMMUNITY PLAYFIELDS (10) COMMUNITY PARKS (4) SPECIAL PURPOSE PARKS (7) TOTAL OPEN SPACE & PARKLANDS ITHER MAINTAINED GRASS AREAS .'LAZAS, TRIANGLES AND CIRCLES OPEN SPACE & PARKLANDS TOTAL PARKS, OPEN SPACE & OTHER PARKLAND ACREAGE The following are parkland acreage totals per park classification: COMPONENT CHARACTER SVC AREA Mini -Park Neighborhood Park Community Playfield Community Park Less than 1 acre Serve children ages 6-14 Serve recreational needs of young people and adults Large park in excess 100 acres. Serving pre-school -adult active and passive recreational pursuits 1/4 sq.mi. 1 sq.mi. 9-16 sq.mi 4-16 sq.mi ACRES 352.13 24.99 74.88 287.65 549.05 271.96 1,560.66 5.00 1,560.66 1,565.66 #OF TOTAL PARKS ACREAGE 12 24.99 10 74.88 9 287.65 4 549.05 Page 5 o e N► 0 Park and Recreation Plan Special Purpose Provides a special Park form of recreation Total Parkland Acreage City Wide 7 271.96 40 1,208.53 VOLUNTEER CITIZEN BOARDS/ASSOCIATIONS Page 6 The Edina volunteer citizen boards and associations play an important role in the delivery of a comprehensive recreation program. The countless hours of volunteer service have a significant financial impact on the city of Edina's quest to provide premier services while minimizing the burden on the Edina taxpayer. These boards and associations also contribute to Edina resident's quality of life and promote a sense of community within the city. Edina's volunteers are one of Edina's most valuable resources. The Edina Park and Recreation Department carries out the philosophy of the Edina Park board and City Council in working with the Volunteer Citizen Boards/Associations. In order to maintain quality programming, the following policies are followed: The Edina Park Board and Edina Park and Recreation Department recognize the individual citizen boards/associations in the city of Edina as the only governing body for each respective activity. The Edina Park and Recreation Department will assist and facilitate volunteer boards and associations and provide support services to their operation of their group so as to maintain continuity. The Edina Park and Recreation Department will work closely with each board and association to ensure that their mission and operations are in keeping with the basic philosophies and policies of the Edina Park Board and City Council. • The Edina Park and Recreation Department acts as a liaison between the citizen boards/associations and the Edina Park Board to ensure that the boards are providing a well-rounded and equal program for the community and all citizens. HISTORICAL SOCIETY The Historical Society is an independently incorporated board that implements programs and seminars that portrays the community's history. The Historical Society serves as the custodian for the history of Edina and the guardian of the artifacts of the city. The Historical Society's Board of Directors and their members have a close working relationship with the Edina Park and Recreation Department. The Historical Society in cooperation with the Park and Recreation Page 7 Park and Recreation Plan Department serves as the managers of the Edina museum at Arneson Acres and operation of the Cahill School and Grange Hall at Tupa Park. The Edina Park and Recreation Department provides assistance in planning and scheduling as well as ensuring availability of facilities for the Edina Historical Society. GARDEN COUNCIL The Edina Garden Council is an independently incorporated board that implements programs and seminars for the community in gardening. The Edina Garden Council Board of Directors is made up of members of the Edina Garden Clubs and serves as a guardian of the greenhouse and formal garden of Arneson Acres as well as gardens throughout the park system. The Garden Council works very close with the Park and Recreation Department with the growing of plant materials in the greenhouse and planting of gardens throughout the park system. The Edina Park and Recreation Department provides assistance in planning and scheduling as well as ensuring availability of facilities for the Garden Council. EDINA ADVISORY COMMITTEE ON DISABILITIES AND ADAPTIVE RECREATION/LEARNING EXCHANGE ADVISORY COMMITTEE Adaptive programs provide recreational and educational opportunities for individuals who happen to be physically disabled, hearing impaired, learning disabled, autistic, mentally handicapped or chronically mentally ill. The Adaptive Recreation programs, sponsored by the Edina Park and Recreation Department, provide leisure and recreational opportunities for both children and adults. The Edina School District sponsors the Learning Exchange, a Community Education program serving adults with disabilities. Both programs are part of a larger cooperative effort serving the communities of Bloomington, Richfield, Edina, and Eden Prairie. EDINA ADVISORY COMMITTEE 1. To advise, consult with or make recommendations to the ARLE (Adaptive Recreation/Learning Exchange) Supervisors in matters relating to the development, implementation and evaluation of social/recreational, education programs, and related services designed for individuals with disabilities for the City of Edina. 2. To provide input to the ARLE Representative(s) from Edina serving on the Four City ARLE Advisory board. ARLE (ADAPTIVE RECREATION LEARNING EXCHANGE) ADVISORY COMMITTEE To advise, consult with or make recommendations to the ARLE supervisors on matters relating to the development, maintenance and evaluation of social/recreational, educational programs and Page 8 Park and Recreation Plan related services designed for individuals with disabilities for the communities of Edina, Bloomington, Richfield and Eden Prairie. Membership consists of 6 consumers or parents, 3 individuals from agencies who represent persons with disabilities, 3 professionals and 3 school personnel. EDINA ATHLETIC ASSOCIATIONS There are currently thirteen (13) Edina youth athletic associations. These are independently incorporated youth athletic associations that plan and implement youth sports programs for their particular sport. The formal relationship between these youth athletic associations and the Park Board and Edina Park and Recreation Department is best described as follows. The Edina Park Board and the Edina Park and Recreation Department recognize the individual • athletic associations in the City of Edina as the only governing body for each respective sport. With regards to services and access to facilities, first priority will be given to those recognized youth athletic associations. It is the philosophy of the Edina Park Board that the Edina Park and Recreation Department assist each youth athletic association where needed by: • Providing clerical support services (limited typing, mailing and photocopying, assist with day -time registration, facility reservations, filing, referrals, and other miscellaneous clerical duties). • Providing game and practice scheduling services. • Providing City maintained athletic facilities. • Providing meeting rooms for board meetings, coaches clinics, etc. • Securing and scheduling Edina School District owned athletic facilities. • Ensuring that each youth athletic association administers their program in a manner that is keeping with the philosophy of the Edina Park Board. The Edina Park and Recreation Department acts as a liaison between the youth athletic associations and the Edina Park Board to ensure that the associations are providing a well rounded and equal program for all participants. It is the philosophy of the Edina Park Board that youth athletic associations abide by the following guidelines. 1. That all boys and girls receive an equal opportunity to participate in any activity at whatever ability level they may play. (Equal playing time at every level is not mandatory, however, is encouraged.) 2. Have fun. Page 9 Park and Recreation Plan 3. Build good sportsmanship and character. 4. Learn basic fundamentals of the sport they participate in. 5. Be a good team member. 6. Learn to accept discipline. 7. Have a reasonable amount of practice and games. 8. The Edina Park Board and Edina Park and Recreation Department encourage the use of volunteers on the Board of Directors, as well as in the coaching, because we believe in the philosophy of citizen involvement. 9. Selection of members to serve on the Board of Directors and/or as coaches should be based on the prospective member having the understanding of the basic program for the ability level(s) for which they are serving. The continued devotion and support from dedicated volunteers who serve on athletic associations have a direct impact on the quality of service provided in youth athletics in Edina. Judging from past experience, each youth athletic association will likely continue to provide a high standard and quality athletic program well into the future. It is difficult to project trends that affect recreation program planning. However, the Park and Recreation staff need to be aware of and responsive to future trends. Some current trends that affect recreation programming and are likely to continue include: • aging population • physical fitness/wellness/nutrition • drug and alcohol abuse • increase emphasis for integrated program opportunities for disabled populations • more state and national sports events in Minnesota • video games and electronics era • home exercise program promotions • over -programmed youth (less free play time in non -organized activities) • inter -community programming (networking) • increased demand for gym space • starting recreation programs for earlier ages (pre-school) • single parent families/working families • increased use of day-care/latch key programs • competition from the private sector recreation opportunity offerings Some of the above trends will become an even greater challenge in programming recreational activities in the future. Page 10 Park and Recreation Plan SUMMARY OF ASSUMPTIONS To summarize, the six major areas of assumptions are: 1. Edina Park Board Mission Statement 2. Edina Art Center Board Mission Statement 3. Edina Park and Recreation Department Mission Statement 4. Population and Demographics Projections 5. Volunteer Citizen Boards/Associations 6. Trends All of the above six areas affect planning of Park and Open Space Acreage, Park Development, and Recreation Programming recommendations. The above assumptions, along with later mentioned current inventories, make-up the formula to establish a plan with each category. The following report consists of recommended goals, objectives and policies, within each category, that are based on all the above mentioned assumptions with the omission of one important additional assumption, availability of funding. Although most recreation programs and enterprise facilities are self-sufficient, the funding for the proposed park development plans will be addressed at the conclusion of this report. FACTORS OF INFLUENCE The National Park and Recreation Association periodically publishes "Park and Open Space Standards and Guidelines" for municipal park and recreation agencies to assist in comprehensive planning. The N.R.P.A. suggests that the "national standards" be used only as a benchmark guideline because each community has its own unique profile in regards to demographics, total acreage, terrain, climate and a host of other affecting factors. Nonetheless, Edina currently exceeds the national standard guideline for acres per 1,000 residents. The N.R.P.A. suggests a national standards guideline of 25 acres per 1,000 residents. This standard would include all local, county, and state owned property within the community. Edina has no county, state or federal parklands. The City's 1,565.66 total park and open space acreage computes to 34.02 acres per 1,000 residents (based on a current population projection of 46,000). The N.R.P.A. also suggests that each community should devote 10% of the total area of a city to park and open space. Edina has a total of 10,240 acres of which 1,565.66 acres are park and open space. Thus, 15.3% of Edina's land area is currently devoted to park and open apace. The Platting Ordinance Page 11 Park and Recreation Plan Edina Ordinance No. 810, "The Platting Ordinance", states that in every plat, replat, or subdivision of land to be developed for residential, commercial, industrial, or other uses, a reasonable portion of such land shall be set aside and dedicated by the tract owner to the general public as open space for parks, playgrounds, public open space, or storm water holding area or ponds, or, at the option of the City, the tract owner shall contribute to the City an amount of cash in lieu of such a land dedication. A flexible set of guidelines were adopted by the Edina City Council on July 10, 1978, to assist in the determination of "Requirement of land or cash in lieu of land". Some of these guidelines are as follows: A land dedication and public access to such a dedication may be required when: • Property is adjacent to an existing park or public open space and the addition beneficially expands the park or public open space. • Property available for dedication is at least 6 acres in area or will be combined with future dedications so that the end result will a minimum of a 6 acre park. • Property abuts a natural lake, pond, or stream. • Property is a natural storm water holding area, a flood plain, or is needed for storm water holding and cam be dredged or otherwise improved for that purpose. Cash will be required in all other instances than above unless facts and circumstances direct a combination public dedication of land and cash in lieu of land. Park and Recreation Plan Page 12 PARKLAND AND OPEN SPACE OBJECTIVE Continue to devote a minimum of 15% of Edina's land area to parkland and open space in the future. POLICIES • The City of Edina will not sell or donate ownership of any park or open space acreage. The City of Edina will consider purchase of additional potential park and/or open space acreage if and when future opportunities arise, however, each opportunity will be judged on its individual merit and value to the total Edina Park Systems. Special consideration will be given to parcels which are currently owned by a public or quasi -public entity other than the City of Edina, or privately owned, and currently serve in a open space or parkland capacity. • When considering land dedication or cash in lieu of land in the future, the City of Edina will strongly consider "the Platting Ordinance Guidelines", which applies to Edina Ordinance No. 810. The City of Edina will purchase additional parkland and/or open space acreage as necessary to continually meet or exceed updated national standards for parkland and open space acreage as per population. PARK DEVELOPMENT OBJECTIVE Provide and maximize accessibility to premier active and passive recreation facilities within the park and open space system which respond to the diverse need of the population. POLICIES • Design an long-range master plan for the Edina Aquatic Center and Kenneth Rosland Park. • Complete the construction of a walking path around the perimeter of Braemar Golf Course. • Study the feasibility to construct a municipally owned Senior Citizen's Center. Park and Recreation Plan Page 13 • Cooperate with the Edina Public Schools to study the feasibility of designing and constructing more gymnasiums to primarily meet after-school gymnasium demands. • Cooperate with the Edina Public Schools to study the feasibility of constructing a 50 meter competition pool adjunct to an existing school facility. • Design and construct fire protection systems for Braemar West Arena, the historic Grange Hall and historic Cahill School buildings. • Install a keyless entry system to all park buildings that are available for public use or are in need of a security system. • With neighborhood input, establish master plans for future park development for: ■ Van Valkenburg Park ■ Fox Meadow Park ■ Arden Park ■ Walnut Ridge Park • Construct three batting cages at Van Valkenburg Park. • Create pathways around the perimeters of Pamela Park, Weber Park and Highlands Park. • Construct outdoor picnic shelters at Braemar Park, Pamela Park and Van Valkenburg Park. • Design and install park identification signs and various park regulation and warning signs where needed. • Design and construct a safe archery range site. PARK MAINTENANCE OBJECTIVE It is the goal of the City of Edina to maintain all Edina's park lands and facilities at a premier standard. POLICIES • Replace the heater for the main pool at the Edina Aquatic Center. • Replace the concessions building at Courtney Fields, Braemar Park. • Replace fencing and dugouts on field #4 at Courtney Fields, Braemar Park. • Re -grade, irrigate and sod field #4 at Courtney Fields, Braemar Park. • Construct concrete aprons around all park shelter buildings. • Design and install underground irrigation at the following sites: Park and Recreation Plan Page 14 1. Countryside Park west baseball field. 2. Highlands Park soccer and softball field. 3. Rosland Park baseball field. 4. Todd Park softball field. 5. Tupa Park grounds. 6. Weber Park baseball field and softball field. 7. Wooddale Park softball field. • Upgrade all tot lot baseball fields (grading, sodding and bases). • Re -grade and sod Countryside Park west baseball field, Cornelia School Park softball and baseball fields and Weber Park baseball field. • Make pathway improvements (grading, asphalt, bridge and signs) at Rosland Park. • Replace maintenance garage at Courtney Fields, Braemar Park. • Replace all perimeter fencing around Bredesen Park. • Reinstate the full-time Park Maintenance worker not replaced since 1990 to ensure premier maintenance standards in all park restroom facilities, as well as quality outdoor skating ice. RECREATION PROGRAMMING OBJECTIVE It is the objective of the City of Edina to provide premier and comprehensive recreation and athletic programs that meet or exceed leisure activity needs and desires of Edina residents of all ages and abilities. CURRENTINVENTORY The City of Edina offers a wide range of recreation programs for youth, adult and senior citizen participants. These programs include both active and passive activities and covers all aspects of leisure activity programs, such as: • Recreational • Athletic • Performing and Visual Arts • Special Events • Adaptive Recreation (integrated and segregated) The following is a current inventory of recreation programs by four categories: Park and Recreation Plan YOUTH Arts and Crafts Volleyball Bandy Firearm Safety Baseball Football Softball Golf Instruction Basketball Gymnastics Puppet Shows Swim Instruction Flag Football Skating Instruction Hockey Coach Pitch Soccer Tennis Instruction Tennis Tournaments Playgrounds Adaptive Recreation Programs: Integrated and Segregated ADULT Swimming Pool Ice Arena Recreational Skating Gun Range Grange Hall Cahill School Bocci Ball Courts Wrestling Team Tennis Arts and Crafts Firearm Safety Tennis Instruction Touch Football Golf Instruction Tennis Tournaments Softball Swim Instruction Gun Range Basketball Ice Arena Skating Performing Arts (Theater) Volleyball Recreational Skating Swimming Pool Bocci Ball Courts Skating Instruction Historical Society Cross Country Skiing Adaptive Recreation Programs: Integrated and Segregated SENIOR CITIZENS (in addition to adult programs) Pool Tournaments Edina Singin Swingin Seniors Clubs/Tournaments Swimnastics Open Pool Play Performing Arts Bowling Watercolor Lessons Softball Edina Senior Citizens Club Trips and Tours Walking Group Crafts Golf (in cooperation with Richfield and Bloomington) SPECIAL ANNUAL EVENTS/PROGRAMS Figure Skating Show July 4' Celebration - Parade and Fireworks Family Jamboree Santa House (Edina Federated Women's Club) Page 15 Card e lees Park and Recreation Plan Page 16 Winter Ice Festival Safety Camp Adopt -A -Park John Philip Sousa Memorial Band FACTORS OF INFLUENCE ON RECREATION PROGRAMMING INTRODUCTION Although there are no national standards with regard to a community's recreation programming, there is currently a well-balanced comprehensive offering of recreation programming for all ages. Although there is a strong emphasis on youth and adult athletics, there are numerous offerings in cultural programming, the visual arts and basic recreation programs and special events for all ages. NETWORKING There are other organizations, both public, quasi -public and private, within Edina and in neighboring communities that also provide recreation program opportunities, such as: • Edina Community Services/Edina School District. • Edina based churches. • Private Golf Clubs. • Movie theaters. • Private health clubs. • YMCA. The City of Edina recognizes the existence of other recreation opportunities and the importance of analyzing the options of competing and/or networking with these organizations. The main issues involved in networking vs. competing are: 1. Duplication of services. 2. Justifiable demand. 3. Quality of service based on availability of facilities and resources. For example, the City of Edina found it to be more feasible to enter into a four - city Joint Powers Agreement cooperative with Bloomington, Eden Prairie and Richfield to cooperatively offer adaptive recreation services. In recent years, youth athletic associations have found it feasible to join various levels of play with neighboring communities to enhance those programs with limited numbers of participants. Overall, networking has been and will continue to be an effective and efficient method of providing quality recreation programs. D Park and Recreation Plan Page 17 FACILITIES The availability of recreation facilities greatly influence the planning of future recreation programs. A program cannot take place until the needed facility is provided. For example, the youth and adult basketball and volleyball programs cannot expand until more indoor gym space is provided. The recent addition of a third indoor ice arena has helped meet the increased demand for indoor ice, mainly due to the increased popularity of girls hockey. The individual mission statements for each facility are as follows: EDINA ART CENTER The mission of the Edina Art Center is to provide facilities, program and services that meet and reflect the needs of its residents and neighbors for participation, education and enjoyment in the visual arts with emphasis on fine arts. BRAEMAR AND FRED RICHARDS GOLF COURSES The missions of the Braemar and Fred Richards Golf Courses are to be a premier public golf facilities; and to make golfing accessible and affordable to primarily, but not exclusively, Edina residents and yet remain competitively priced with the Twin Cities area. EDINA SENIOR CENTER The mission statement of the Edina Senior Center is to provide needed services to all Edina residents 55 years and older, with major emphasis on recreational, health, social service and educational programs. Inclusive in this mission statement and the following major areas: special events, information and referral, dining, health, volunteerism and transportation. EDINA AQUATIC CENTER The mission of the Edina Aquatic Center is to be a premier public aquatic facility and to make swimming accessible and affordable to primarily, but not exclusively, Edina residents and yet remain competitively priced within the Twin Cities area. EDINBOROUGH AND CENTENNIAL LAKES PARK The mission of Edinborough and Centennial Lakes Park is to be a premier cultural and recreational oriented facility; and to make: • diversified art forms for participants, performers, and observers. • organized athletics (gym, pool and ice surface sports). Page 18 Park and Recreation Plan • recreationally oriented health enhancement activities (such as track, open pool swim, open gym, weight lifting, open skating activities). accessible and affordable to primarily, but not exclusively, Edina residents and yet remain competitively priced within the Twin Cities area. BRAEMAR ARENA The mission of the Braemar Arena is to be a premier public ice facility and to make skating accessible and affordable to primarily, but not exclusively, Edina residents and yet remain competitively priced within the Twin Cities area. OBJECTIVES • Continue to provide visual and performing arts program opportunities for all ages and abilities. • Continue the positive and successful working relationship with Edina athletic associations to ensure quality sports programs. • Offer more recreation and athletic opportunities to Edina residents, ages 35- 65, to a level that meets their increased demands in the future. • continue to provide quality integrated and segregated recreation program opportunities for Edina's disabled population of all ages. POLICIES • The City of Edina will continue to provide facility program specialists to offer recreation programs similar to the current level and diversity of offerings, and be responsive to future trends and changing demands. • The City of Edina will continue to work with, provide services for and support youth athletic associations. • The City of Edina will offer active and passive recreation opportunities for Edina residents of all ages to a level that meets or exceeds the demand and their expectations. • Continue the mutually beneficial relationship involving joint use of facilities with the Edina School District. • The City of Edina will continue to provide a professionally trained therapeutic recreation specialist to program activities for Edina's special needs population, and ensure adequate training of paid and volunteer staff in integrated and segregated settings. • The City of Edina will continue to provide facilities and professional assistance to program visual and performing arts. Page 19 Park and Recreation Plan FINANCING For the Edina Park and Recreation Department to maintain its parks and open space at a premier level, as well as, continue to meet or exceed recreation program needs and desires, the City of Edina should consider all available sources of funding, some of which include: 1. Commercial and residential property taxes. 2. Community Development Block Grants (where applicable to park projects and programs). 3. Capital plan appropriations. 4. General obligation bonds (voter -approved bonds). 5. Revenue bonds (bonds backed by enterprise facility generated income, rental income, or capital appropriations). 6. Donations, gifts or bequests. 7. Fees and charges. S. Developers Funds. . Tax increment financing. 10. Other government grants. 11. Excess revenues from enterprise facilities. Priorities with regards to financing are to: 1. Ensure premier condition of existing park facilities before considering expanding park facilities. 2. Finance park facility development with a minimum financial burden on Edina taxpayers. 3. Continue user -fee philosophy (today's user -fee finances today's facilities and programs). 4. Continue to maintain fees and charges at a competitive level. 5. Continue to explore alternative grant-in-aid subsidies for Edina residents who cannot otherwise participate in recreation programs due to financial hardship. 6. Use up-to-date technology in building materials and equipment in future park developments to ensure minimum operation and maintenance costs. A fiscally sound and responsible approach is essential in planning and implementing park developments and recreation programs. The City of Edina will continue to minimize the burden on Edina taxpayers in all of its planning, maintaining, and operational park developments and recreation programs. Due to State mandated levy limits, funding sources for capital expenditures for park improvements have become significantly limited. Short and long-term funding for capital improvements is a significant financial challenge facing the Edina Park and Recreation Department. Capital funding is critical to maintaining premier park 4cilities, which are essential in providing premiere recreation programs and non -programmed leisure activities, such as, walking, bicycling, picnics, bird watching, and fishing. EDINA PARK BOARD 7:30 p.m. May 9, 1995 MEMBERS PRESENT: Andrew Herring, Andrew Montgomery, Beth Hall, Jim Fee, Becky Bennett, Dave Crowther, Jean Rydell, Bill Jenkins, John Dovolis, Frank Bennett, Mike Burley STAFF PRESENT: John Keprios, Ed MacHolda, Janet Canton, Laura Lancrete, Vince Cockriel, Susan Weigle OTHERS PRESENT: Laura Odegaard, Mary Kuppe, Sue Patrick Seary, Jane Berkey, John Landin, Dennis Withers, Virg Dissmeyer, Clyde Blinn, Marion Kloster, Doris Clegg, Del Bruss, Lorraine Johnson, Clarence Guldberg, Tom McCanna, Bob Carlson, Nancy Tracy, Jim Tracy, Louis Starita, Jeff Albrecht, Florence Liemandt, Marion Sorem, Frank Jones, Jerry Witowski, Jim Gray, Julie Turnbull, Julie Cologne, Mary Finnegan, Mark Anderson, Michele Simonet, Alice Hulbert, Jim Callanan, Jim Stangl, Dick Friedrichs, David Davison, Andy Turnbull, Patti Kelly, Gary Dalasta, Shannon Hierlmaier, John Hopko at I. APPROVAL OF THE APRIL 11, 1995 MINUTES Jean Rydell MOVED TO APPROVE THE APRIL 11, 1995 MINUTES. John Dovolis SECONDED THE MOTION. MINUTES APPROVED. II. SR. CITIZEN CENTER ANNUAL REPORT Ms. Weigle explained to the Park Board that the Senior Center has been located on the third floor of the Community Center since 1989 and one of the biggest concerns is that the lease will be up in the year 2000. She stated that doesn't necessarily mean that the Community Center doesn't want them, it's just that the senior don't want to be scrambling around at the last minute to find a replacement senior center. Mr. Herring noted that he thought the Community Center has offered to extend the lease an additional 5 years. Ms. Weigle noted that she has not heard that. Mr. Herring indicated that he and Ms. Rydell are on the Community Education Services Board and have been talking about planning and continuing to have the Senior Center at the Community Center. He noted that he feels this is not issue, and that the real issue is whether or not the seniors want to continue to use that facility. Ms. Weigle noted that was the next point she was going to make. Ms. Weigle stated that they really wanted to know what the seniors feelings were about being at the Community Center and so they sent out a survey which had about a 39% return on it. She indicated that Laura Schenk, her new assistant, has been tabulating the results. She noted that most people who answered the survey were between the ages of 71 and 80, however, surveys have also been received from seniors between the ages of 61 and 70. Ms. Weigle explained that those who live close by are quite happy with the location and that the majority of complaints were the third floor location, parking, and transportation to and from the center. Ms. Weigle pointed out that the senior bus does not bring people to the Senior Center and there is no public transportation that goes to the Senior Center. Ms. Weigle indicated that Ms. Schenk has also put all of the members into the computer system. She noted that there were approximately 150 people that had not remained active members who were still receiving a newsletter and being counted as active. Currently the membership is approximately 1,400. Ms. Weigle stated that the Advisory Council has indicated that they would like to have someone from the baby boomer age sit on the Advisory Council. The reason for this is they are trying to think of what the baby boomers are going to want for their future because eventually they will either need to enhance the current facility or else move to a different location. Mr. Fee indicated that he thought there was some kind of transportation that went from the senior buildings on York to the Senior Center. Ms. Weigle indicated that it doesn't bring them to the Senior Center, it brings them to Congregate Dining, which is at 7151 York. She noted that Congregate Dining averages 99 people a day compared to 25 to 30 when it was at the Community Center. Ms. Weigle explained that there is also transportation to the grocery store and that volunteer drivers are used and therefore the bus only goes to the grocery store 2 days a week. Ms. Weigle indicated that the bus can take 10 people at a time. Mr. Jenkins asked if that service is well used and Ms. Weigle indicated that yes it is. Ms. Weigle noted that both Mr. Rosland and Mr. Keprios have asked her to do a study on transportation because eventually they are going to have to do something. Mr. Fee asked Ms. Weigle what she would want to see in the way of transportation and she noted that she thinks there is going to need to be paid drivers. It's been nearly impossible to get volunteer bus drivers on a regular basis. Mr. Jenkins asked how the facility is working after the remodeling that was done a few years back. Ms. Weigle noted that the Community Center has been very accommodating and they have a nice working relationship. Mr. Keprios indicated that it's also worth mentioning that Ms. Weigle does a wonderful job programming a lot of activities outside the Senior Center. Ms. Weigle stated that there is a 55 plus softball league that plays at Van Valkenburg and they have over 100 men a year that play. Also, there is a line dance held four times a year at Edinborough as well as a birthday celebration four times a year. Ms. Weigle indicated that they play volleyball at Edinborough during the winter and noted that a lot of the seniors participate in Laura Lancrete's swimming program at Edinborough. Mr. Jenkins asked Ms. Weigle what she feels her biggest challenge is and she indicated getting people to the Senior Center who just simply can't get there. 2 Mr. Fee asked Ms. Weigle if she feels she has the funds to pay for this service and she indicated she does not. Mr. Fee noted that he would like to work with Mr. Rosland on the transportation issue and see what other possible alternatives might be out there. It was noted that all other communities charge a discount fee for a transportation service and that no one is doing it for free. III. EDINA SOCCER ASSOCIATION PROPOSAL FOR LEWIS PARK Mr. Keprios thanked everyone for coming to the Park Board meeting and thanked everyone who responded with phone calls, letters and petitions. He indicated that everything that was sent to him he copied and passed along to the Park Board. Mr. Keprios indicated that he would like to briefly go over the proposal to bring everyone up to speed and explain what happened at last month's Park Board meeting. He stated that at the April Park Board meeting the Edina Soccer Association and those interested in bandy gave their views on the proposal that the Edina Soccer Association presented to the Park Board. He indicated that since that meeting they have sent out notices to everyone who lives within approximately 500 feet of the park. Mr. Keprios then showed an aerial photograph of the Lewis Park area and explained where everything is located. He noted that the proposal from the Edina Soccer Association (ESA) is a request to make the bandy field a soccer field and ESA will donate up to $40,000 to make that happen. To do this, however, there is basically the potential elimination of the large sheet of ice and bandy in Edina. He noted that bandy does have another place to go in Roseville for $190/hour at the John Rose Minnesota Oval. Mr. Keprios indicated that a lot of the concerns he has heard is from the residents living in the Lewis Ridge Condominium units whose biggest concern is people parking in their private drive. He noted that there are signs posted which say "NO PARKING - FIRE LANE." Mr. Keprios has checked with Steve Landry, Edina Fire Marshall, and was told that the City did not place those signs at that location because it is not (in the Fire Marshall's opinion) considered to be a fire lane. Therefore the police cannot tag people who park there. Mr. Keprios suggested that the people living in the units contact their association's attorney to see what steps can be taken as far as erecting signs and cars towed who are literally trespassing on the property. Mr. Keprios stated that the neighbors have also shown a concern about the amount of scheduling that would be going on. He indicated that, if this proposal is accepted, he cannot guarantee that all three fields would not be scheduled at the same time because there may be times that will happen. Mr. Keprios noted that staff would like to be able to have both bandy and soccer. However, it doesn't look as though that would be possible. Mr. Keprios then introduced Vince Cockriel, Park Foreman, and John Hopko, the turf management plan consultant. Mr. Hopko showed a slide presentation and explained why the turf at Lewis Park cannot be used as 3 a multi-purpose site. Mr. Hopko explained that planted annual rye grass or clover takes at least 60 days before it can be exposed to traffic. It takes even longer for sodded areas to take hold and become a safe surface for athletic use. Mr. Cockriel indicated that at one point they tried planting rye grass on the bandy field at Lewis Park and the end result was a bed of weeds. Mr. Keprios asked Mr. Cockriel if you can flood over irrigation heads and Mr. Cockriel explained that you cannot because there's a concern of breaking lines and ruining heads. He noted there is also a safety concern because on warms days you can get a 3 foot melted circle around an irrigation head. A resident stated that she talked to someone at the University of Minnesota Extension Service and they said that you wouldn't have the problem of the ice killing the grass if you didn't install it on the grass but waited for snow cover. Mr. Hopko indicated first of all it would be a challenge to do that because the minute water is applied to the snow there is going to be some melting. He stated that the second thing is that if ice of any form stays for 100 days you are in big trouble and practical experience would tell him that it can't be done. Mr. Cockriel stated that another issue is in the past few years it's been hard finding enough snow to even get ice by Christmas. There isn't the luxury of waiting for a nice coat of 6 to 8 inches of snow before flooding can begin. Ms. Simonet, resident, asked about putting down pads like what is done on the putting greens. Mr. Hopko explained that those mats are actually very a thin material that would not help in the ice situation because they actually allow the water to go right through. Mr. Keprios indicated that in Europe right now they do use fields for both bandy and soccer and explained that they use a granular material. He then stated that Mr. MacHolda has played on a similar surface at the University of Minnesota. Mr. MacHolda indicated that it's a surface in which you would not leave your feet and attempt to slide. Mr. MacHolda pointed out that he doesn't think this surface would work for young children. Mr. Keprios noted that the Soccer Association and staff looked at what other alternatives there were for soccer. He explained how some of the other parks would not work and then noted that we do rely already on some of the school facilities and there is the question as to whether they will be available year after year. He indicated that with a good turf management program you can rest a field, which is what the high school likes to do. Mr. Keprios explained that we don't have the luxury of resting our fields but by possibly acquiring this area as a soccer field we may be able to rotate fields on a limited basis. Tom McCanna, Kemrich Drive, indicated that he feels most of the people he has spoken with feel that this isn't an issue of multi -use but it is an issue of traffic and the desire to keep the neighborhood park a neighborhood park. Mr. McCanna explained that if you look at the neighborhood around the park you will see that there is a high senior 4 content in the townhouses but there is also a lot of young children and preschool children in the neighborhood. He stated that there is a need 49 to keep the park as the park as originally planned and not as a sports field for very dedicated purposes such as soccer. He noted that he has nothing against soccer and that his sons play soccer, but to sacrifice a multi -use park for a very specific park like this is not in the best interest of the neighborhood. He indicated that he very strongly opposes putting in the soccer field. Mr. Keprios then explained how the different parks are classified. He noted that the parks are designated by their acreage which also determines the service area that the particular park should serve as far as recreational needs. He noted that Lewis Park is a community playfield park which is designed to serve the recreational needs of young people and adults in a 16 square mile service area, which is essentially all of Edina. A community playfield also typically has an area set aside for smaller children, which is the case at Lewis. Mr. Keprios indicated that community playfields typically range in size from 20 to 60 acres. Lewis Park is 21.04 acres. He noted that these parks serve the whole community and are not really designed to serve just the immediate neighborhood. Mr. Burley indicated that he totally disagrees with this and feels it would be making Lewis Park a soccer complex and does not feel that Lewis Park would have the necessary diversity of recreational opportunities. Mr. Keprios indicated that it is important to recognize the purpose or mission of Lewis Park that it is not a neighborhood park but a community playfield. Julie Cologne, Kemrich Drive, indicated that she has no association with 40 bandy and that she is the mother of small children. She stated that when she takes her children to the park there are spectators watching soccer while sitting on the swings and the equipment and therefore her children don't have access to the play equipment. She noted that there is not another park they can walk to. Ms. Cologne also indicated that she doesn't see this as soccer/bandy issue but sees it as the Edina Soccer Association having $40,000 to offer versus the neighbors that do not want this soccer field. She noted they do not want it in their park because people park up and down the street and are in the neighborhood for a long time and it's just going to get worse. She pointed out that the bandy people play their game and leave and there is never a parking problem. She is strongly opposed to it. Micki Simonet, Coventry Way, wanted to know if there was any way there could be a compromise. She noted that the main concern of a lot of people is not bandy but is hockey. She explained that she will now be having girls play hockey and there is not a lot of ice available in Edina. She asked if it would be possible to take out the bandy rink and make two hockey rinks and double the size of the recreational rink and perhaps they could be moved closer to the other soccer fields. Frank Jones, Lewis Ridge Parkway, asked what the definition is of adequate parking. Mr. Keprios indicated that there is adequate parking but not at all times especially if all three fields would ever be scheduled at once. Mr. Keprios pointed out that there is not adequate parking at many of the scheduled parks. At Strachauer Park, for 5 example, there is no parking and they fill the neighborhood streets. Mr. Fee asked for a clarification of when soccer would be using the soccer fields. Patti Kelly, President of ESA, indicated that their soccer season starts May 15th and ends July 22nd, so it's about 2 1/2 months and they play four nights a week, Monday through Thursday for 2 1/2 hours each night. Jack Landon, Lewis Ridge Parkway, asked if there are any funds for restroom facilities for the kids from May 15th through July 22nd so they don't knock on the neighbors doors saying they have to use the bathroom. Mr. Keprios noted that is one of the things they are looking into having. He explained that the Soccer Association has been willing to help come forward with a plan to build new restroom facilities on the west end. However, for now they are considering putting in some portable restrooms with fencing put around them. The Lewis Park shelter building restroom facilities will be open and available during scheduled soccer games. Mary Finnegan, Coventry Way, indicated that she feels this is not a soccer versus bandy issue but rather soccer versus general recreation. She stated that the big sheet of ice is not just used for bandy, it used for pick-up hockey games, boot hockey, and children learning how to skate. She stated that you can drive by there any day of the week and see it filled. Ms. Finnegan pointed out that she thinks it's very sad that unless you don't come with the voice of an organized sport, you don't have a voice. She noted that she understands how the parks are classified, however, if that holds true then the people in this area have no park and are left with nothing. Ms. Finnegan stated that rather than eliminating something to put in a third soccer field she would hope that all of the other options are explored. Ms. Finnegan noted that the bandy rink is enjoyed by the whole community. Ms. Bennett indicated that the rink attendance number for 1993-1995 at Lewis park was 5,459 and that number includes everyone. She noted that the next closest park in attendance numbers was Arden with 2,934. It was asked how many of those people are from Bloomington and Ms. Bennett indicated that she was told that has always been deemed a compliment because we've got a great sheet of ice and leave it at that. She pointed out that she just wants to make sure that everyone knows that sheet of ice is being used and that it's not just sitting there. Mr. Keprios stated that the large ice rink was built specifically for bandy and Mr. Kojetin did a wonderful job of bringing bandy to Edina. Mr. Keprios indicated that when the rink is scheduled for bandy, it's scheduled 7 days a week every evening and every Saturday and Sunday primarily for adults. He pointed out that there are over 20 adult teams and that 90% of the people on those teams are non -Edina residents. Mr. Keprios indicated that it's been a great program and he would love to be able to keep both of them. A resident pointed out that even when the warming house is not open there are a lot of kids using the rink and those numbers are not put in the attendance numbers. I A resident who lives in a 55 plus building indicated that all 53 4 residents would have attended the meeting if there was more room. However, she wanted everyone to know that they love the game of bandy and the mix that is at the park. She noted they are not in favor of another soccer field in the summer because it will create more traffic. Doris Clegg, Lewis Ridge, asked how many games are played on the existing fields and how many are purposed for the third field. Mark Anderson, Vice President of the Soccer Association, noted that the fields would be used for the U6 and U8 divisions. He stated that there are 400 kids in the 5 and 6 year old range and 300 kids in the 7 and 8 year old range. Mr. Anderson explained that the fields would be used Monday through Thursday evenings starting at 5:00 p.m. He noted that they play half hour games with the last game ending at 7:30 p.m. He indicated that right now these kids are playing at Weber field and it is a real concern from a safety perspective. Mr. Anderson stated that the Park Department has two full-time men keeping the ice nice and it's mostly because of the bandy rink. He noted that a lot of money is being spent to keep that sheet of ice for 24 Edina youth residents to play bandy because all of the other people playing are non-residents. He noted that he would like to see the field used for more Edina residents. Mr. MacHolda stated that the existing two soccer fields are scheduled for traveling soccer and adult soccer. A resident asked how many residents play on the adult teams. Mr. MacHolda indicated that currently 75% of the adults that play are residents. Dick Friedrichs, 59th Street, stated that he is a bandy player and a member of the Edina Hockey Association. He noted that his biggest concern isn't losing bandy but indicated that there are a lot of young adults, boys and girls using the bandy rink to develop their skills. He also noted that he thinks it will be hard to get ice at the John Rose Oval, and that it's not just 24 youth bandy players using the rink. Alice Hulbert, Tara Road, noted that she has four kids under the age of 10 and they use the park all year round. She noted that she thinks it's very arrogant of the Soccer Association to come in and say they need another field and here is $40,000 and you can't use it for anything else for the rest of the year. She stated if they want to buy it they should have to pay full market value for it. She indicated that she likes to take her kids to the park to play kickball, baseball, summer frisbee, walk the dog, etc. and now there will be no space to do that. She noted that there are already two soccer fields and there needs to be a little space left to do other things. Ms. Hulbert also noted that she brings her kids to the park four days a week to skate and she noted that they don't play bandy or hockey but they do like to figure skate on the rink. She stated that she is worried about everyone being crammed into the other rinks and is also worried about the girls getting enough ice time for their hockey. Patti Kelly, Edina Soccer Association President, indicated that she thinks there is a gross misconception that appears to be surfacing that Edina Soccer wants to use these fields solely for soccer and eliminate any other activity on the field. She noted that is wrong. Ms. Kelly 7 stated that they are asking to use these fields for a soccer program and then they will be open for individual use when they are not having their games. She explained that they will use the field for 2 1/2 months, four evenings a week and then the fields will be available to the neighborhood for frisbee throwing, etc. Ms. Kelly pointed out that if you don't flood the field and money is spent to make it a nice field it will be a much better for other activities. Again, she stressed that Edina Soccer is not trying to get a hold of these fields and use them solely for soccer. She noted they are just asking to be able to schedule games so there are enough fields to service the Edina resident players. She stated that there is already a hockey rink and skating rink there and that by eliminating the bandy rink it could free up one full-time maintenance man to possibly open up a rink in another neighborhood. She noted they are not trying to take away ice because it can be put in another place that currently has no ice. She explained that their purpose is to try and make the field usable for all people for approximately seven months out of the year. A resident indicated that he would like to see a study of all of the fields before a decision is made. He noted that it seems to him that Pamela would be a good spot and asked what kind of study was done on all of the parks. Mr. Keprios indicated that there is nothing in writing but that the Soccer Association and staff took it upon themselves to go to each and every park in Edina to see if an alternate site exists for another soccer field. He noted that the answer is yes, however, they aren't anywhere close to what Lewis Park has to offer. Mr. Kojetin asked if there could be some other type of turf surface like what Mr. MacHolda was referring to so that the area could be used for both sports. Mr. Kojetin suggested putting some of the kids on the west field and let some of the older kids play in the dirt and then split some of the kids that are playing at Weber. Mr. Kojetin also indicated that from time to time that field is going to need to be regraded even with a good sodded field and that will cost a lot of money to do. Mr. Kojetin noted that he would like to see a trial or experimental program where the kids are shifted around a little bit rather than zero in on one particular facility. Mr. Fee asked who did the turf study in the last 30 days and it was noted the Engineering Department went and looked at it. Mr. Keprios indicated that the Engineering Department believes that they have a temporary water main leak and the Utility Department is trying to correct it. He stated that in their professional opinion there is going to be some settling, however, the majority of it has already taken place. Mr. Fee asked with the third soccer field is there anything we can do as far as either adding another hockey rink or expanding the skating facility on the north side of the warming house. Mr. Keprios indicated that would not be possible if we need to make the area a playable soccer field. Mr. Burley indicated that he can certainly empathize with the Soccer Association trying to seek new fields for the kids to play on. He noted that after running the Basketball Association he knows it's not easy finding adequate space. Mr. Burley stated that he has a real problem N Mr. Herring indicated that one resident asked what kind of study was done on the parks. He noted that it was his understanding that Mr. MacHolda and members from the Soccer Association went to all of the parks looking for alternative facilities. He stated that while there was no written report it was discussed at the last meeting and he gives a lot of deference to our staff and Mr. MacHolda who works with both bandy and soccer. Mr. Herring noted that we are fortunate that the Soccer Association can bring $40,000 to the table so that we can use that money to upgrade the fields and make them playable. Mr. Herring also pointed out that he is swayed by the number of Edina residents who play soccer compared to the number of residents in the bandy program. Mr. Herring also noted that he is swayed by the availability of additional workers to go and work on other parks and do some of the other things that we want to do during the winter. Mr. Herring indicated that maybe Strachauer Park could be opened up again. He stated that he is in favor of the soccer field. 9 with an organization coming to the Park Board and asking for a specific piece of land for X amount of dollars. He noted that the Basketball Association had $100,000 in their kitty and if they were aware that there is a potential to, so to speak, bid for a piece of land they might want to come in and put in basketball courts. He stated that he doesn't think either situation is right. Mr. Burley also noted that he has a real problem when Mr. Keprios said that Lewis Park is scheduled to be a diversified park. He noted that he doesn't see any diversity there and that his kids have to play baseball on the cul-de-sac with Dewey Hill Road as their backstop. He noted that if you put another soccer field there you make the conditions worse and then you also have all of these other issues that the residents have spoken about. Mr. Burley indicated that he didn't see anyone put a letter together besides the Soccer Association that's in favor of this idea. Mr. Burley pointed out that his kids play soccer and he certainly wants a field for them to play soccer on but he is opposed to this entirely. He noted that as far as the bandy versus soccer he doesn't feel that is the issue at all. He thinks it's a neighborhood ice rink that people have grown accustomed to that would be sorrily missed by not only the immediate neighborhood but throughout the whole Edina and neighboring north Bloomington. Mr. Fee indicated that he is having a hard time understanding why everyone is getting upset about 2 1/2 hours a night, 4 nights a week for 2 1/2 months. Mr. Fee indicated that a lot of people don't realize that we have had to close a lot of neighborhood rinks and that a lot of maintenance is required to maintain the bandy rink. He indicated that hopefully this maintenance can now be utilized to reopen some of the rinks that have had to be closed. Mr. Fee stated that he was skating one of the original guys who played bandy and is very much in favor of it but he has seen it change drastically from when it started 10 to 12 years ago. He indicated that it used to be 90% Edina residents and now it's less than 10%. Mr. Fee also pointed out that this is a community park and not a neighborhood park. Mr. Fee explained that as far as baseball is concerned it was never intended to have a baseball field. He noted that some parks have baseball fields and some parks have soccer fields. Mr. Fee noted that he is very much in favor of the soccer field. Mr. Herring indicated that one resident asked what kind of study was done on the parks. He noted that it was his understanding that Mr. MacHolda and members from the Soccer Association went to all of the parks looking for alternative facilities. He stated that while there was no written report it was discussed at the last meeting and he gives a lot of deference to our staff and Mr. MacHolda who works with both bandy and soccer. Mr. Herring noted that we are fortunate that the Soccer Association can bring $40,000 to the table so that we can use that money to upgrade the fields and make them playable. Mr. Herring also pointed out that he is swayed by the number of Edina residents who play soccer compared to the number of residents in the bandy program. Mr. Herring also noted that he is swayed by the availability of additional workers to go and work on other parks and do some of the other things that we want to do during the winter. Mr. Herring indicated that maybe Strachauer Park could be opened up again. He stated that he is in favor of the soccer field. 9 Mr. Bennett asked if the 5 and 6 year olds could be divided up so on Monday they are at one park, Tuesday at another, etc. This way maybe the turf could also be rested and the community as a whole could share some of the traffic and hardships that go along with providing a park for all of our citizens. He noted, however, that this may be compounding the problem. Mr. Anderson indicated that's a possibility and something that would have to be worked out with staff because they do all of the scheduling. Mr. Bennett noted that it probably wouldn't work for the older kids but may work for the younger ones. Ms. Hall indicated that we don't know how many U6 and U8 kids there will be in the next 5 to 8 years. She also noted that with the possibility of getting a professional hockey team there may be more kids interested in hockey and feels that is something to think about. Ms. Bennett indicated that she lives in the Lewis Park neighborhood and has made a lot of phone calls and has received a lot of phone calls. She noted that she didn't talk to one person who was in favor of the soccer field other than what has been received from soccer. She stated that her kids play all of the sports and she is not biased one way or another. She pointed out that she does not feel that the John Rose Oval rink is an alternative to bandy for $190/hr. Ms. Bennett noted that she feels if we eliminate the large sheet of ice we eliminate bandy from Minnesota. Mr. Keprios noted that youth bandy could be played on the hockey rinks. Ms. Bennett stated that she doesn't see this as a bandy versus soccer issue but sees it as a sheet of ice that's well used by the neighborhood people as well as people who don't live in the immediate area. Ms. Bennett indicated that she doesn't think all of our alternatives have been looked at with regards to soccer. Ms. Bennett noted that if it's an issue of lights that there are other facilities that could possibly be used such as the high school since their program is a fall program. Ms. Bennett indicated that she realizes the high school likes to rest their fields but it is still our taxpayer dollars. Ms. Bennett also suggested that possibly the younger kids could play in the daytime like the Jugball program and the $40,000 could be used to create jobs for teenagers to coach the kids during the day. Ms. Bennett noted that she doesn't like the idea of eliminating one sport for the sake of another if something else can be worked out. She stated that she thinks it's real important to look at all of the alternatives and noted that she doesn't think that has been done. Ms. Bennett indicated that she doesn't think putting in another soccer field is the best use of that piece of property at Lewis Park. Mr. Dovolis indicated that he disagrees with most of Ms. Bennett's comments. He explained that he grew up in Edina and played sports in Edina as a young boy. He noted that he recognizes the need of getting young people involved in sports and explained that he grew up realizing the importance of what Edina Parks mean to Edina. Mr. Dovolis indicated that he doesn't look at this as a bandy/soccer issue but feels we need to look at what is good for the majority of Edina residents. Mr. Dovolis stated that it doesn't make sense to him that a resident looks 10 at the park as it being on their own yard and only the sports they think should be played can be played there. He noted that to him the so enjoyment comes from the whole park system whether it be visiting or watching young people playing. Mr. Dovolis indicated that our parks need a lot of work because there is a lot of deterioration there. He noted that he is here on behalf of all Edina residents and the youth to use our facilities. Mr. Dovolis stated that he is for soccer using the facility because he is for the people and the youth to be able to use the facilities we have in Edina. Mr. Jenkins explained to everyone that the Park Board is an advisory board to the City Council and that at this point they are just trying to get the facts and information so they can make a recommendation to the City Council. Mr. Keprios indicated that he feels the group present right now represents the immediate neighborhood and his sense is that they do not want soccer there regardless of the surface. He then noted that the soccer people would not be satisfied with anything short of a turf that is considered safe. Mr. Keprios stated that the majority do not think of this as a bandy/soccer issue but rather a large general sheet of ice that a lot of people want to keep for various reasons. Mr. Fee asked Mr. Keprios if his recommendation is in fact to accept the Soccer Associations proposal and asked him if he is comfortable to say that this is the best alternative to solve the problem that exists for the soccer people. Mr. Keprios indicated that is an accurate statement and that we need to look at all 40,000 plus residents in which the park serves. He noted that if it's a giant piece of ice for general skating that people want, Centennial Lakes has one of the best spots for that in the Twin City area. He noted that his concern is when neighborhood groups come before the Park Board wanting an ice rink or hockey rink because there neighborhood rink has been closed down. He stated that he doesn't know if there are a lot of people here who in good conscious can say that Lewis Park deserves this giant sheet of ice but the other areas need to be denied because of the lack of available resources. Mr. Keprios indicated that he feels this is a whole community issue. Jim Fee MOVED THAT WE ACCEPT STAFF'S RECOMMENDATION TO ACCEPT THE PROPOSAL FROM THE EDINA SOCCER ASSOCIATION TO PROCEED AS OUTLINED IN THE MEMORANDUM. John Dovolis SECONDED THE MOTION. Mr. Crowther asked that one point be clarified before he votes. He asked if the bandy rink is closed could those resources go to Strachauer Park or another park to add a skating facility to offset the loss. He noted that it would serve a great need that we are hearing with girls hockey, which is not going to be served by the bandy rink. He asked if he can be assured that will be available. Mr. Cockriel indicated that if we lose the bandy rink and keep the hockey rink and general skating rink at Lewis his maintenance people could maintain two other complete facilities. Ms. Bennett asked if $40,000 is going to take care of getting the soccer field to the level they want and asked if a feasibility study had been 11 done. Mr. Keprios indicated that the Engineering Department has assured him that the job can be done for approximately $40,000. ALL THOSE IN FAVOR OF THE MOTION. JOHN DOVOLIS, JIM FEE, ANDREW HERRING, FRANK BENNETT, JEAN RYDELL, DAVE CROWTHER ALL THOSE OPPOSED TO THE MOTION. BILL JENKINS, BECKY BENNETT, MIKE BURLEY, BETH HALL, ANDREW MONTGOMERY MOTION CARRIED 6 TO 5. Mr. Keprios indicated this issue will be brought before the City Council at their June 19th meeting. The Park Board thanked everyone who attended the meeting. IV. PARK IMPROVEMENT PLAN UPDATE Mr. Keprios handed out a first draft of the staff's proposed park improvement plan. Mr. Keprios noted that he would like to work with the park improvement committee to help prioritize how we are going to approach everything. Mr. Keprios indicated that it is to be expected that not everyone would agree with staff's suggestions in this first draft. Mr. Keprios indicated that part of this plan he is hoping will include input from the community. Mr. Burley asked if this list is what we are hoping to raise funds for or have a referendum for. Mr. Keprios indicated that there are different ways to fund something like this, however, it appears as though the City is leaning towards a bond referendum. Mr. Burley indicated that he is on the long-range planning committee and doesn't know if he has the talent to be able to guide everyone on what should be done first or second. He noted that he has an opinion but doesn't know if he is qualified enough to make those kind of decisions. He noted that he feels a little lost. Mr. Jenkins indicated that he will also be there to help out. Mr. Keprios stated that it really is his job to come forward and make the recommendation and help prioritize and come up with the information that is needed. V. SUBCOMMITTEE MEETINGS The Park Board and staff set up meetings for each of the subcommittees. VI. JUNE MEETING - INCLUDING PARK TOUR Mr. Keprios asked the Park Board where they would like to go for the June Park Board tour. Mr. Crowther indicated that he would like to go to the Gun Range since there have been some problems there. Mr. Keprios then indicated that there has been another proposal put on the table regarding the gun range. He noted that they would like to make it into a multi -city training facility for police and fire personnel. He noted 12 • that it would still be used for firearm safety training and it would correct all of our environmental issues at the site. He indicated that it's worth looking at. Mr. Montgomery noted that he would like to see Walnut Ridge. Mr. Jenkins indicated that he would like to look at one of the soccer alternative fields. Mr. MacHolda indicated that Walnut Ridge was looked at as a soccer alternative. Mr. Fee suggested Cornelia School since there have been some improvements done there. Mr. Keprios indicated that the June Park Board Tour will begin at 7:00 p.m. VII. OTHER A. Normandale - Mr. Herring asked if they are done working on the ball field at Normandale. Mr. Keprios indicated that they have been struggling with the weather. He noted that the City Council did approve to put in irrigation and it will regraded and seeded. B. Todd Park - Mr. Montgomery indicated that he played softball at Todd Park and it is not in very good shape. Mr. Keprios indicated that it's in the park improvement plan. C. Park Board Meeting Time - It was asked if anyone objected to the Park Board meetings starting at 7:00 p.m. It was noted that would not work for everyone therefore the meetings will remain at 7:30 p.m. VIII. ADJOURNMENT Dave Crowther MOVED TO ADJOURN THE MEETING AT 9:40 P.M. Andy Herring SECONDED THE MOTION. MEETING ADJOURNED. 13 1 r EDINA PARK BOARD 7:00 p.m. Tour June 13, 1995 MEMBERS PRESENT: Andrew Montgomery, Beth Hall, Jim Fee, Becky Bennett, Jean Rydell, Bill Jenkins, John Dovolis, Mike Burley MEMBERS ABSENT: Dave Crowther, Andrew Herring, Frank Bennett STAFF PRESENT: John Keprios, Janet Canton OTHERS PRESENT: Ed Myslivecek I. PARK BOARD TOUR The Park Board took a tour to the following parks: A. Grove Street/Moore Property Open Space - Mr. Keprios indicated that he has been approached by a few residents to have a community gardens. The Moore Property site is currently the location under consideration by staff. It was asked if the Garden Council would be part of this and it was noted that they would not although they think it is a good idea. It was asked who would maintain it and Mr. Keprios indicated that the maintenance men would till the property once a year and that the cost would be recovered from the fee that is charged to have a garden. It was noted that the land would be divided into 8 to 10 plots and only vegetables would be planted. Mr. Keprios explained that this would be done on an experimental basis and that letters would be sent out to area residents explaining the community gardens project. The Park Board indicated that they think this is a good idea as long as the neighbors do not object. B. Cornelia School Park - Mr. Keprios indicated that, for the past four years, Mike Julius has organized dozens of volunteers and secured various funds to plan over 400 trees and make several other improvements at the Cornelia School/Park with the assistance from the Park Maintenance Department staff. He stated that the playground equipment is the School District's and that the city is giving $15,000 to this park for new basketball hoops, asphalt, trash receptacles and park benches. The park, however, still needs several improvements, such as, a new warming house which would cost between $100,000 and $150,000. Mr. Keprios pointed out that under the new Turf Management Plan this park is 100% tolerant for weeds. He also pointed out what the new park benches look like that will eventually be placed in all of the parks. C. Lewis Park - Mr. Keprios pointed out the cedar fence posts that have been put around the portable restrooms. It was asked if a backstop could be put in for the neighborhood kids to play ball. Mr. Keprios 4b noted that he would be happy to look into it. t r D. Brian Wippermann Memorial Gun Range - Mr. Keprios explained that there has been talk about turning the gun range into a multi -city training center. He noted that we need to upgrade the indoor ventilation system to eliminate a lead dust problem. He explained that to upgrade the ventilation system it will cost between $35,000 and $50,000. He stated that to remove the lead from the outdoor facility we have received preliminary cost estimates of approximately $100,000 to $250,000. It was asked how much is the gun range used by Edina residents and Mr. Keprios replied that he doesn't know since it is open to the public and is well advertised throughout the twin cities. He also pointed out that, with the exception of the Minneapolis Gun Club in Lakeville, we are the only outdoor trap range in the area. Mr. Keprios explained that if they did not have private rentals they would lose a lot of money. He noted that right now the gun range breaks even financially. Mr. Keprios stressed that the lead issue is an important environmental issue and that turning the gun range into a training center would help solve a lot of problems. E. Walnut Ridge - Mr. Keprios pointed out the tennis courts that are currently being resurfaced by Mikkelson Construction. He also pointed out that the turf area is on a flood plain and would be an unstable turf area for soccer as well as there is very little parking. He noted that there is a lot of concrete underneath the turf area that was used as land fill when the park was originally developed. Mr. Keprios pointed out that the playground equipment needs to be upgraded. II. APPROVAL OF MAY 9. 1995 PARK BOARD MINUTES John Dovolis MOVED TO APPROVE THE MAY 9, 1995 MINUTES. Mike Burley SECONDED THE MOTION. MINUTES APPROVED. III. APPOINTMENT TO EDINA COMMUNITY EDUCATION SERVICES BOARD Mr. Keprios indicated that there needs to be a formal nomination for the appointment to the Edina Community Education Services Board. John Dovolis MOVED TO APPOINT JEAN RYDELL TO THE EDINA COMMUNITY EDUCATION SERVICES BOARD. Beth Hall SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. IV. OTHER A. Edina Soccer Association Proposal - Mr. Keprios thanked all of the Park Board members for their help in trying to resolve the ESA proposal issue from the last two Park Board meetings. He noted that staff will do their best to resolve these types of issues at the staff level so they do not become major issues that demand City Council approval. B. Bredesen Park - Mr. Jenkins indicated that Mr. Faust recently was riding his bike on the path at Bredesen Park when another gentlemen was coming straight at him. He noted that he dove to get out of the way and wiped out. Mr. Jenkins suggested the paths be repainted at Bredesen Park. Mr. Keprios indicated that he will look into it. 2 C. July Meeting - Mr. Montgomery asked if there is a meeting on July CD11th and 18th. Mr. Keprios indicated that, as noted in the staff report, there currently is a Park Board meeting scheduled for July 11 and the Braemar Inspection Tour is scheduled for July 18. He stated that there are a few items that will need to be discussed. Mr. Keprios pointed out that the Edina Basketball Association wants to propose a joint funding venture to bring the basketball courts up to speed. He also noted that part of their current verbal proposal is to create a new basketball court at Wooddale Park. Mr. Jenkins asked if the Basketball Association could wait to present their idea at the August Park Board meeting and not have a July meeting. Mr. Keprios noted that the Basketball Association would like to do some things yet this year and if it is delayed another month we unfortunately lose construction for a month or two. Mr. Jenkins stated that he would like to skip the July 11th meeting and have the Basketball Association give their presentation at the Braemar Inspection Tour, after golf but before dinner. Everyone agreed to this. 3 Mr. Burley asked if there is a problem putting a basketball court in at Wooddale Park. Mr. Keprios indicated that there may be a problem from the neighbors perspective, as well as, a parking issue. Mr. Jenkins asked if more background information could be put in his staff report on the issue. Mr. Keprios explained that what the EBA is currently proposing is to build a basketball court this year. He noted that he explained to them that we are on a charge where we are not going to build anything new until we repair the infrastructure that is already in place. He stated that the Basketball Association indicated that, if we repair the basketball court at Strachauer Park, then the EBA would fund the repairs for possibly Weber Park or some other hard surface area in need of repair. Mr. Keprios explained that the EBA is very interested in having the outdoor basketball courts brought up to speed as soon a possible. Mr. Dovolis asked what the thoughts are on putting together a game plan of what needs to be done before the end of the year and how are we going to prioritize certain items. Mr. Keprios indicated that is something that the subcommittee and Park Board will address. Mr. Keprios noted that his first preference would be to fund the park improvements through the capital plan over a period of 6 or 7 years. The Edina City Council will ultimately decide what funding approach will be utilized, which may be a general obligation bond issue. Mr. Dovolis asked when are we going to get this so we get up to speed and know where we are at. Mr. Keprios indicated as soon as he can get it. Mr. Fee asked how much is going to be allocated and Mr. Keprios noted that it's more complicated than a simple dollar figure. He explained that there are several other parts to the issue which includes possibly renovating City Hall, building a new paramedic/fire station, and training facility at the gun range. He noted there are a lot of things involved. Ms. Bennett asked if it will all be under one bond and Mr. Keprios indicated that the number of issues will be decided by the Edina City Council. 3 Mr. Burley asked if the budget has been $180,000 for the last ten years and Mr. Keprios noted that it used to be $220,000. Mr. Burley asked if it's been cut down because the tax base is small. Mr. Keprios indicated no, it's been cut back because we are a very conservative city. Mr. Keprios noted that the 1996 budgeting process is currently underway. Mr. Keprios explained that all of the expenses don't come out of taxes, there is a good percentage that comes out of fees, licenses, and charges. Mr. Keprios noted that he doesn't know what to cut in the Park Department other than staff which means the grass would be mowed less than it is now, etc. Mr. Burley indicated that he thinks there are different ways to fund the department's capital needs other than through the $180,000. He noted that there are so many services provided for all of the athletic associations which currently require a user fee. Mr. Fee noted that's what the City Council wants to see is more user fees charged for people who use the park and recreation facilities. Ms. Bennett indicated that it seems like a lot of the associations, such as basketball and soccer, have needs and have the funds to support their needs and are coming forward with the funds. She noted that she has had people come up to her and ask her why is there an excess in these associations funds when they are paying all of these traveling fees. Mr. Jenkins noted that is where it is coming from. Mr. Burley indicated that he used to run the basketball program and when he took over their budget had $3,000. He explained that they then cut everything out such as socks, kept fees the same and had scholarships. He noted that at the end of the season they had $35,000 to $40,000 in the budget and realized they went too far the other way. He explained that they never really readjusted it to make it fair and now they have all of these slush funds. He noted that what he thinks people are expressing to Ms. Bennett is a concern that people pay a fee blindly and so their kids can participate in a sport and some of these athletic associations have a lot of money. Mr. Burley stated that he doesn't know if this is our business or not, but is it right that these associations have so much money. Mr. Fee noted that they are independent associations and that's where we get into the fine line of do we let them run themselves or do we give them some input. Mr. Jenkins pointed out that most of the associations have been pretty good about throwing money towards the City as far as helping to upgrade different facilities, etc. He noted that he thinks that some of the associations are more than willing to put money towards Park and Recreation. Mr. Burley noted that is not what he is saying because so far everything has been positive. What he is saying is that as a Park Board is it our job to put a little bit of a benchmark on this. He noted that people naively think we as an organization help set those fees. Ms. Bennett noted that they are under our umbrella and people absolutely think that. Mr. Fee indicated that we charge a field use fee which the associations incorporate into their registration fee. Mr. Fee noted that the associations are in control of their own budgets and as a Park Board we are not involved in those issues. He noted he's not sure how involved 4 the staff gets in those issues but for the most part they are very independent boards. Mr. Keprios stated that the associations are meant to be independent. Mr. Dovolis explained that he was involved with the Football Association for 12 years and that they helped put in bleachers, a press box, lights and scoreboards at Braemar. He stated that we need to learn to tap into those funds a little bit more. Mr. Fee indicated that if the City Council is asking that we tighten things up and have a zero increase in the budget, we are going to have to look at different alternatives and pass them on. Ms. Bennett stated that at some point these non-profit associations are making a profit. Mr. Dovolis indicated that they are supposed to give back a certain percentage but he doesn't think that's happening. Ms. Bennett asked what is that percentage and Mr. Dovolis stated that it's in the Non -Profit Act and he doesn't remember what the exact percentage is. Mr. Dovolis indicated they are suppose to give a certain percentage back and he thinks it might be a good idea if the associations are talked to and we start tapping into some of these funds because there are a lot of dollars involved. V. ADJOURNMENT John Dovolis MOVED TO ADJOURN THE MEETING AT 8:40 P.M. Becky Bennett SECONDED THE MOTION. MEETING ADJOURNED. • Mr. Burley asked what do we charge for a kid to play in a sport. Mr. Keprios indicated that we currently charge a $5.00 field use fee. Also, for Braemar Arena facility users, there is a $15 capital fee that goes to offset the bonds at the new east arena. Mr. Keprios explained that his own personal view is that this is not the way to maintain and develop our parks. He noted that the associations do a fabulous job and that we have one of the best set ups in the country. He stated that he like headed in the direction to find ways to would not to see us manipulate as much money out of these independent groups as a regular source of capital and/or operating income to maintain what we have. Mr. Keprios indicated that he believes that we should not rely on these associations to fund our capital plan. Mr. Jenkins stated that he feels the park system funding should come from the general fund. Mr. Keprios noted that it's a public good and everybody should pay for it. Mr. Dovolis indicated that is not what they are saying. They are saying that maybe we should use these funds as much as we can, not as a way the parks should be funded, but should somehow be tapped into for some creative financing. Ms. Bennett indicated that she heard Courtney Fields are going to be torn up next year and asked what the status is on that. Mr. Keprios stated that they are in need of a total rejuvenation. It is becoming unsafe turf in the outfield. V. ADJOURNMENT John Dovolis MOVED TO ADJOURN THE MEETING AT 8:40 P.M. Becky Bennett SECONDED THE MOTION. MEETING ADJOURNED. • EDINA PARK BOARD 7:30 p.m. July 11, 1995 MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT: OTHERS PRESENT Becky Bennett, Dave Crowther, Jim Fee, Beth Hall, Andrew Herring, Bill Jenkins, Andrew Montgomery Frank Bennett, Michael Burley, John Dovolis, Jean Rydell John Keprios, Ed MacHolda, Janet Canton, John Valliere Jason S. Rice, Bob Ferris, Marion Ferris I. APPROVAL OF THE JUNE 13, 1995 PARK _BOARD MINUTES Jim Fee MOVED TO APPROVE THE JUNE 13, 1995 MINUTES. Beth Hall SECONDED THE MOTION. MINUTES APPROVED. II. SENIOR DISCOUNT/BRAEMAR GOLF COURSE - JASON RICE, RESIDENT Mr. Keprios explained that Jason Rice, a resident of Edina for several years, asked that the senior discount at Braemar Golf Course be discussed. He indicated that the senior discount was eliminated in 1993. Mr. Keprios noted that Mr. Valliere is in the audience and then introduced Mr. Rice to the Park Board. Mr. Rice explained to the Park Board that he is not here as an adversary and does not want to be treated as one. It was noted that everyone received the memorandum that Mr. Valliere wrote in December of 1993. Mr. Rice explained that initially he received fees and charges, costs, and budgets from the Park and Recreation Department office because he was going to address that, however, cost isn't really the issue. He indicated that the action taken against the senior golfing members by eliminating the senior golf rates does not echo the sentiments for the majority of the citizens of Edina including the young and old. He stated that he would think most people would agree that it is morally wrong for anyone to pit one segment of our society against another, which is the old and the young in this case. He noted that Mr. Valliere stated in his memorandum that we can no longer ask the younger population to subsidize the older population. Mr. Rice stated that he was brought up to believe that the young are expected to take care of their old. He pointed out that he assumes what Mr. Valliere is saying in his memorandum is that it is okay to live in Edina as long as you can pay your way in full. However, if you can't do it after you retire you need to go someplace else and play golf because you are not welcome here. Mr. Jenkins asked Mr. Rice what is his point and suggestion. Mr. Rice stated that the point is let's get something back in place where it belongs. t - Mr. Rice pointed out that Mr. Valliere also stated that if golf were a necessity in his view it might be different. Mr. Rice indicated that he finds that interesting in view of the fact that the junior rates still apply. He noted that he's glad they do because he would not want to be part of any effort that would deny them of their right to learn to play golf. Mr. Rice indicated that if ever a game could be classified as a necessity, especially for the elderly to play, it is the game of golf. He noted that the AMA, PGA, LPA and MGA as well as numerous other organizations find that golf is the best therapy in life for a retired person. He also pointed out that it gives the senior golfer the opportunity to be able to play and mingle with the younger people which isn't easy for seniors to do these days. He asked that this not be taken away from them. Mr. Rice stated that to play a round of golf at Braemar costs $40.00, which includes a cart, and he feels this is not a fair price. He noted that they are not competitive with other golf courses in the metropolitan area. He pointed out that at Rich Acres in Richfield he pays $23.50 with a cart and that at Dwan Golf Course in Bloomington it's $32.00 for seniors. He noted he is fully aware of fiscal responsibility but along with that goes moral responsibility and it's not right to put the burden on the backs of seniors who can least afford it. Mr. Rice explained that what constitutes a senior program is to first of all set a realistic age limit of 60 to 62 years old. Mr. Rice stated that everyone may wonder why he is coming in three years later and he explained that if you get kicked in the teeth everywhere you go, you end up walking away with the feeling you don't want us and we don't want you. However, that's not right because two wrongs don't make a right. Mr. Jenkins asked Mr. Rice what his suggestion is and Mr. Rice noted this needs to be turned around. Mr. Jenkins asked Mr. Rice what he wants to see turned around and Mr. Rice indicated that he would like to see a senior discount rate program such as the one that is offered at Rich Acres. Mr. Rice explained that he has heart disease and arthritis. Therefore, he cannot walk for long periods of time and has a state card which indicates he needs a cart to play golf. He noted that it costs $20.00 for a cart. Mr. Jenkins asked Mr. Rice isn't it $10.00 because you would share the cost of the cart with someone. Mr. Rice stated that if he plays alone it's $20.00. Mr. Rice stated that to play 18 holes of golf at Braemar, it's $20.00 for the cart and $20.00 for a round of golf. Again, he stated that same game of golf at Rich Acres is $23.50. It's $10.00 for the cart and $13.50 for the game. The Park Board asked Mr. Valliere how much the carts cost at Braemar. Mr. Valliere stated that it's $20.00 and if it's one person it's $10.00, however, it is not advertised because it is too hard to police. Mr Rice expressed to Mr. Valliere that if he doesn't.advertise it that means he doesn't offer it unless he is doing it for special people. He stated that Mr. Valliere is leading people to believe he offers a $10.00 rate and he doesn't. Mr. Jenkins asked Mr. Rice if he would like to see Braemar have a similar structure to that of Rich Acres or Dwan. Mr. Fee noted that he 6 ® just played the Wilds, which is a public course in Prior Lake, and paid $80.00. Mr. Fee then indicated that he doesn't think Rich Acres and Dwan is a fair comparison to Braemar. He noted that Braemar is listed as one of the top 75 public courses in the country where Rich Acres and Dwan aren't even on the map. Mr. Fee pointed out that what he is trying to say is that all golf courses are not equal and therefore do not charge equally. The better courses cost more money. There's a tremendous difference in the product. Mr. Montgomery asked isn't it fair to say that most courses have a junior, regular and senior rate. He feels that is what Mr. Rice is trying to say and he thinks that is generally true. Mr. Fee stated that he thinks that whole issue is becoming a lot more blended and that a lot of private courses and public courses are eliminating the senior discount. He also pointed out that many of the resort courses in Florida, Las Vegas and Phoenix do not differentiate between a senior and a non -senior. Mr. Rice noted that he disagrees with Mr. Fee because he does plays golf in Florida and they do offer a senior discount. Mr. Rice stated we are talking about a 6,000 yd. course and Mr. Fee indicated that we are talking about quality of product. Mr. Rice then noted that Rich Acres is as good of quality golf course as Braemar and Mr. Jenkins and Mr. Fee both disagreed with that. Mr. Rice then asked what does a rating have to do with product and what has it got to do with senior rates for senior citizens. Mr. Fee explained that the product costs more. Mr. Rice indicated that the golf course is a profit center and is not losing money. Ms. Hall stated that we have to make some money because there are a lot of expenses and therefore all money does go back into the golf course. Mr. Fee stated that we do not operate profit centers within the City of Edina. Mr. Keprios explained that Braemar Golf Course is an enterprise facility which means that typically all profits that are generated by that particular facility are reinvested back into that facility. Mr. Montgomery noted there cannot be a discount rate at all times because obviously the weekends are prime time. Mr. Rice indicated that he agrees there would have to be some restrictions on a senior discount. Mr. Rice again brought up the point that a senior citizen in Richfield gets a break from his golf course as well as at Dwan. Mr. Fee again stated that the product is not the same as Braemar. He stated those facilities don't have 27 holes, two executive nines and the clubhouse facility that Braemar has. Mr. Fee stated that youpay for what you get. Mr. Rice asked if what you are saying is true then why is there a junior rate. Mr. Fee noted that is on the executive course, not the main course. Mr. Valliere explained that juniors can purchase a multi - round pass which is 10 rounds for $75.00. Mr. Fee stated that's a package deal which he feels is different. Mr. Valliere indicated that he would like to explain a few things. First of all MAC, Metropolitan Airport Commission, has land that's involved with the Rich Acres Golf Course and they have two stipulations. First, that there be senior rate and secondly, that the City of Richfield cannot restrict a residency requirement for the purchase of patron cards because of the MAC profit. He also indicated that he just 3 checked with the course manager at Dwan and they do not have a senior rate. Mr. Rice stated that he just checked and it is $32.00. Mr. Valliere noted that he believes that is the fee to play golf. Mr. Valliere explained that some people have asked him to have physically challenged rates and Mr. Jenkins asked how would that be administered. Mr. Valliere noted that is the problem. If there was a flag on a cart for every handicapped or physically challenged person in one day there would be a flag on many carts and it would be hard to police. Mr. Rice indicated that when you go to the golf course to register as a senior you pay for that senior card. He noted that he pays $20.00 for his card at Rich Acres and in order to get the handicap rate he has to produce his state registration as a handicap person. There is no difficultly in policing this. Mr. Keprios explained to Mr. Rice that he does have a couple of options. First, he could request that the Park Board make a recommendation to the City Council for an immediate change in their fee structure. Another option could be to let the Park Board think about it and possibly make the recommended change in the normal procedures for fees and charges by a resolution. This procedure takes place at the November Park Board meeting and is then submitted to the City Council to establish the 1996 fees. Mr. Rice asked Mr. Keprios which way he thinks the motion would have a better chance of passing. Mr. Keprios indicated that his advice is to not force the issue tonight and let the Park Board think about it and address the issue at the November meeting. Mr. Jenkins stated that Braemar has three different nines, an executive course, a great clubhouse and you can play 18 holes for $16.00 if you are a patron. He feels this is a very fair rate. Mr. Rice agreed with that but stated he has a problem with paying $20.00 for a cart if it is just him playing. Mr. Jenkins asked Mr. Rice if his cart cost $10.00 and his round of golf cost $16.00 would he consider that a fair price. Mr. Rice stated that would be great. Mr. Jenkins then asked Mr. Rice if we were to advertise $10.00 for a single cart rate would he want to further pursue a senior discount beyond that. Mr. Rice noted that he has asked a lot of seniors and non -seniors and everyone agrees there should be a senior rate. However, he feels that $16.00 for golf and $10.00 for a cart is great. Mr. Keprios then asked Mr. Rice if he would consider this matter as resolved if the single cart rate is advertised and honored. Mr. Rice indicated that it's perfect and he couldn't ask for anything more. Mr. Jenkins thanked Mr. Rice for coming to the Park Board. Mr. Fee indicated this is completely contrary to what the City Council wants, because they want people to pay for what they use. Mr. Jenkins pointed out that he thinks Mr. Rice is okay with paying $26.00. Mr. Fee stated that paying $16.00 to play at Braemar shouldn't even be a conversation. Mr. Crowther asked Mr. Valliere if it is frequent that single people use carts. Mr. Valliere indicated that it is not frequent but the reason 4 �® they don't advertise it is because it becomes. a policing problem. ® People start out as a single and will pick someone up on the course. Mr. Keprios asked the Park Board to give him and Mr. Valliere the opportunity to discuss this and make a suggestion for the 1996 fee structure. Mr. Jenkins stated that would be fine and asked that the Park Board also revisit the senior issue at that point. Mr. Crowther indicated that if there is a special deal for juniors it's hard not to address the senior issue. Ms. Bennett stated that she doesn't think the seniors are looking for a huge discount, but would like to be recognized that they do get a break and she doesn't think that is a bad idea. Mr. Valliere pointed out that the number of seniors at Braemar far exceeds the other golf courses that were mentioned. Mr. Fee asked if rounds also exceed the other golf courses and Mr. Valliere stated yes. Mr. Valliere explained that Mr. Rice doesn't realize this but he is already getting a discounted rate. He pointed out that in 1994 there was a $3.00 difference between the non -patron and patron. In 1995 it was increased because over time the percentage had shrunk and patrons now get $4.00 off. If we had recommended leaving it where it was it would be $20.00 and $17.00 with a $1.00 off for seniors. Therefore, he is right where he would have been and they really are getting a fair shake. III. EDINA SOCCER ASSOCIATION PROPOSAL UPDATE Mr. Keprios indicated that he met with Mr. MacHolda and three members from the Edina Soccer Association to discuss some alternatives as to how to resolve the soccer issue. He stated that the City Council asked staff and Park Board to seek other alternatives to resolve the matter. The Soccer Association recently voted unanimously at their July Board meeting to table the matter for 15 months. Mr. Jenkins asked how they came up with 15 months and Mr. Keprios explained that it will give the soccer program an entire season to see how it goes with Plan B, which may not require further involvement from the Park Board or the City Council. Mr. Keprios pointed out that he feels the matter has been temporarily resolved at the staff level. Mr. Keprios explained that Plan B will consist of the Park Department cutting the grass at the bandy field site at Lewis Park and having the U6 soccer program play on two fields that will be created going in an east/west direction. This would not eliminate the site for ice skating during the winter months. Mr. Fee stated that he knows it came as a surprise to Mayor Richards that the school fields were not available to the Soccer Association. Mr. Keprios noted that one of the alternatives that was discussed was possibly using the field between the Community Center and South View Middle School. He indicated that after talking to Steve Dove and the person who maintains the field, both feel strongly against us using it because it is the only small window of time that the field can rest. He explained that the field is used for junior varsity programs, marching band, and phy-ed classes. Mr. Keprios explained that he knows what it 5 takes to have good turf and he can respect that they need to rest their field as part of their maintenance program. 8 Mr. Keprios noted that he talked to the Superintendent of Edina Schools, Dr. Ken Dragseth, and shared what he heard from the school staff. Mr. Keprios explained that it would not be his recommendation at this point in time to force the school to sway from their field maintenance program. In addition, it is a plus to not have to rely on the school for another field. Mr. Keprios stated that we already rely on them for two fields and the future availability of those are in question at this time. Mr. Keprios stated that he feels a lot of different options and alternatives have been looked at. He noted that it is staff's recommendation that we not take up any more park green space that isn't already an athletic field and turn into another athletic field. Mr. Jenkins asked how much the soccer field at Pamela is being used and Mr. MacHolda stated it is being used too much and pointed out that the senior field shows considerable wear. Mr. MacHolda explained that the Soccer Association has been disappointed with the condition of a number of fields due to excessive use. Mr. Keprios pointed out that if we can do a good job of providing adequate turf for the U6 program to play on, hopefully the program will be successful. He stated that, in his opinion, there is better turf at Lewis Park than what they are currently playing on at Weber, plus, there is adequate parking at Lewis Park. Mr. Keprios explained that a letter has been drafted to include in the football and soccer packets reminding people to not park on the private driveways and to use the parking lot. Mr. Keprios then indicated that he also has copied a letter that he wrote in response to some questions that people have asked. He pointed out that the Ferris' are here tonight and are interested in this issue. Mr. Ferris asked about the parking situation and Mr. Keprios stated that there is only so much the City can do short of putting up a fence. He indicated that it really becomes a private issue of the condominium association of putting up signs, towing people, etc. Mr. Keprios stated that we have and will continue to work cooperatively together on this issue. Mr. Ferris explained that his concern is you can't take a lighted field and use it for 5 to 8 year olds because eventually there are going to be tournaments at Lewis Park and there will not be enough parking space. Mr. Ferris indicated that they went through this a couple of years ago when there were two fields. He then asked if the Soccer Association has offered their $40,000 to the school district. It was indicated no. Mr. Crowther stated that at this point they are withdrawing their offer completely and he's sure that it is something they may look at in the future. Mr. Montgomery indicated that he doesn't understand why they are building a regulation field for 5 and 6 years olds. Is there something else they want the bigger field for. Mr. Keprios stated that for the Edina Soccer Association to program four U6 teams at the same time, they need the real estate equivalent to the size of a senior field. Ms. Bennett indicated that the field at Weber Park is very small and they've M changed it where it is now 3 on 3 and they've changed the whole dynamics of how the kids are learning to play in the U6 program. Mr. MacHolda stated that the fields are 20 yards by 30 yards and they do play 3 on a side which is the correct size field and the correct number of participants. He explained that with fewer participants the kids are able to touch the ball more and learn technique. Ms. Bennett stated that she is not questioning the technique but wanted to know why they needed such a big field. Mr. MacHolda indicated that it's not really the field they are looking for but it is the turf. He then pointed out all you really need is 50% of the space and also stated that you do not need the entire bandy rink for general skating. He stated that, if bandy were eliminated, it would be more than adequate space for general skating. Mr. MacHolda expressed that the Soccer Association is not looking to schedule tournaments at Lewis Park and pointed out there isn't even a traveling tournament in Edina. Mr. Herring indicated that there are two things that have come out of this issue that have bothered him. First of all, he didn't realize that there are two full-time people maintaining the bandy rink for a sport which has a limited number of Edina residents playing as well as they are only paying a $6.00 user fee. He stated that he considers this an unusually large amount of labor that is being dedicated to one rink. He noted that he recognizes the rink has a lot of appeal as an open sheet of ice in the community and doesn't want to minimize that. However, he pointed out that we have had to close other parks such as Strachauer, Todd, Garden and York because we do not have enough manpower. Ms. Bennett asked how many hours do the maintenance people put in at Lewis Park. Mr. Keprios explained that they put in 40 hours a week there. Mr. Herring asked how many maintenance men are there total who maintain the rinks. Mr. Keprios indicated that it's 12 or 13 men who maintain the 10 rinks. Mr. Herring noted that there seems to be an extraordinarily large number of people dedicated to one site. Mr. Herring stated secondly is the contrast between the cost of the Roseville bandy rink and our bandy rink. We are charging our bandy players $6.00 each and Roseville charges $170.00/hour. He indicated that this needs to be re-evaluated for a much higher fee if we are going to have a dedicated resource like this. Ms. Bennett noted that she thinks the bandy people indicated that they are willing to pay more to play. Mr. Herring also noted that he has a problem in that he understands the bandy program is difficult to administer and that a lot of management time is spent on the program. He indicated that it is his understanding that some teams turned in their registration fees very late and some never even turned in rosters. He stated he finds this unacceptable especially when we are talking about such a limited number of Edina residents who play bandy. Mr. Jenkins noted that he has no problem with bandy being gone, it's the surface that is being used there because it's a fabulous skating area. Mr. Herring indicated that he understands that. Mr. Fee pointed out that 70% of the sheet of ice is used for bandy utilization. ® Mr. Keprios asked if he reads the general consensus as approving that the U6 program play at Lewis Park next year if we do the best we can 7 with the turf that we have. Mr. Jenkins noted he thinks so. Ms. Bennett asked if there has been any discussion on seeding the area 4 just leaving it for now. Mr. Keprios noted that he plans to consult with Mr. Cockriel to establish a turf maintenance plan for that field. However, we are definitely going to address a drainage issue and the Engineering Department has assured us that it can be corrected. Mr. Keprios indicated that he may ask the Soccer Association to help pay for it. Mr. Fee pointed out if that's what we are doing then we are facilitating them and they should share in part of the cost. Mr. Fee stated that it still seems like there could be something available through the schools and Mr. Keprios noted that it is an option. Mr. Jenkins asked Mr. Herring if he feels it would be better to get rid of the ice surface at Lewis Park. Mr. Herring noted that Centennial Lakes is a fabulous facility for general skating. Ms. Bennett replied that at Centennial Lakes you cannot bring a hockey stick or puck on the ice. Mr. Herring pointed out that he understands you cannot take a hockey stick or puck on the general skating rink at Lewis Park either. However, there would still be a general skating rink there. Mr. Herring explained that if you draw circles within a half mile there is ice almost everywhere except for places like Strachauer. IV. EDINA SENIOR CENTER Mr. Keprios complimented Mr. Herring for getting the meeting together with Mr. Rosland and Mr. Johnson to extend the lease on the Senior Center to the year 2006. 8 Mr. Keprios pointed out that results from the Senior Survey were very interesting. He indicated that of the 38% of seniors who returned the survey, 84% are satisfied with current location of the Senior Center. Mr. Fee asked if 38% is a low response and it was noted that it considered fairly high for a survey. V. PARK IMPROVEMENT PLAN Mr. Keprios asked the Park Board if they all received a copy of the first draft on the Park Improvement Plan that the staff presented to the City Council. He indicated that it will be on the City Council agenda set for Monday for discussion. Mr. Fee asked what is going to be done at the Aquatic Center for one million dollars. Mr. MacHolda explained that the main expense is the filtration system which will cost approximately $230,000 and should be fixed before we open next year. He also noted that the bathhouse will need to be upgraded. The bathhouse is approximately 38 years old and needs repairs and upgrades. In addition, if we abide by the state law regarding bather loads, we would be turning people away after 600 people have entered the pool. The bather load is based on the combination of water surface square footage and the number of available restrooms and showers. N I Ms. Bennett at the pool dealing with Thorkelson. asked who is the pool manager because she explained she was this past weekend and the girl did a really nice job in the people. Mr. MacHolda stated that her name is Laura Mr. MacHolda pointed out that this past Thursday night KARE 11 news was at the pool and gave us some great publicity. People from all over the metro area wanted to take advantage of the facility that weekend and were unable to because of the annual Edina Aquatennial Swim Meet. He explained that some Edina residents have expressed their disappointment that the pool is closed to the public on that popular weekend. Mr. Keprios stated that Mr. MacHolda and his staff have done a great job managing the Edina Aquatic Center. VI. SUB -COMMITTEES Mr. Keprios indicated that he was instructed by Mr. Jenkins to cancel all of the sub -committee meetings with the exception of the by-laws meeting. Mr. Jenkins asked the Park Board if they want to keep the sub- committees and everyone indicated yes. Mr. Jenkins then suggested that the duties of the sub -committees and their purpose be fine tuned. Mr. Keprios indicated that he thinks the Facilities Maintenance Committee needs a mission statement. He noted that he understands the mission of the Park Improvement Committee. He also noted that the fees and charges is one that is going to be addressed, however, suggested that there may not be a need for a special fees and charges committee. Mr. Keprios explained that he would like to see the Park Improvement Committee have 49 a couple of more members in case some people cannot attend a meeting there are others to fall back on. He indicated that the by-laws committee is basically a short-term committee that will probably serve more as a task force committee. Ms. Bennett asked Mr. Keprios what he sees the Park Improvement Sub - Committee doing beyond what has already been done. She indicated she feels they need some direction. Mr. Keprios explained that he would like for this sub -committee to discuss different ideas and review staff's recommendations before these visions are brought to the general public for feedback. VII. OTHER A. Turf Management Program - Mr. Jenkins asked how the turf is doing this year with the introduction of the Turf Management Program. Mr. Keprios indicated it is going very well. He stated that the turf consultant has said that he is really pleased with the maintenance that we are currently doing and feels we have a pretty good head start on a lot of areas. The turf consultant also pointed out that we have some serious problems with some of the athletic fields. He explained that it's not so much weed issues as it is unsafe turf conditions that need to be renovated. Mr. Keprios pointed out that he doesn't think we are going to see the results of the turf management experiment for a couple of years. He noted that he is really pleased with the work and help that the turf E consultant has provided us. Mr. Keprios also indicated that the University of Minnesota has taken a tremendous interest in what we are doing and want to possibly offer us some grant money to do some public education. Mr. Crowther asked if there has been an increase in the level of complaints with the new turf management program. Mr. Keprios indicated that there were no more than normal, however, it's actually too early in the program to evaluate its success. B. Gypsy Moth Spraying - Mr. Crowther asked about the gypsy moth spraying. Mr. Keprios indicated there were two applications, one on May 23rd and one on May 30th. He noted that the Police Department, Fire Department and park staff were all involved in the process, which went very well. The Minnesota Department of Agriculture will not be able to determine the success of the program until the end of August or first part of September. C. Tennis Courts - Mr. Keprios indicated that three sets of tennis courts are being resurfaced. He noted that Mikkelson Construction has done a really good job with them. He stated that they are just finishing up Walnut Ridge Park and expects Highlands tennis courts to be a big challenge because of its poor condition. He explained that the next time Highlands tennis court needs resurfacing it will have to be torn out and rebuilt. However, at this point they are going to patch it the best they can so that it will make it at least two or three more years. He then noted that they will be starting on the Lewis Park tennis courts tomorrow. Mr. Keprios said that bids will be going out next week to rebuild the tennis courts at Utley Park, Pamela Park and Weber Park. He stated that if we receive reasonable bids, we would like to do all three. D. Council Meeting Minutes - Mr. Montgomery indicated that he liked receiving the City Council minutes in his packet. He noted that it gave him a better feel of what is going on and asked if the Park Board could keep receiving the City Council minutes. Mr. Keprios noted yes, staff will be sure to include copies of their minutes in the Park Board packet. E. Community Gardens - Ms. Hall asked if the neighbors have okayed the community gardens. Mr. Keprios indicated that letters to the neighborhood residents have not yet been sent. F. Garden Park Parking - Ms. Bennett asked if the lines could be remarked on the parking lot at Garden Park and possibly some other parks. Mr. Keprios indicated that it is on the Engineering Department's agenda of things to get done as soon as they can. VIII. ADJOURNMENT Dave Crowther MOVED TO ADJOURN THE MEETING AT 8:55 P.M. Jim Fee SECONDED THE MOTION. MEETING ADJOURNED 10 CITY OF EDINA PARK AND RECREATION DEPARTMENT MEMORANDUM DATE: May 4, 1995 TO: All Park Board Members FROM: John Keprios, Directo �v SUBJECT: Staff report for upcoming Park Board meeting Enclosed you should find the following items: 1. May 9, 1995, Park Board Agenda. 2. Minutes from April 11, 1995, Park Board meeting. 3. Senior Citizen Center annual report information. 4. Letters received concerning ESA proposal. S. Copy of letter mailed to Lewis Park area residents. STAFF REPORT The following is the monthly staff report concerning each item on the agenda with the exception of approval of the minutes and other. "Other" is listed on the agenda in case last minute items come up between now and the Park Board meeting, plus, cover any other concerns of Park Board members and/or attendees. SENIOR CITIZEN CENTER ANNUAL REPORT Susan Weigle, Senior Center Director, will be present to give a brief review of the Edina Senior Citizen Center annual report. Ms. Weigle's report will cover 1994-95 programs, the senior bus and the senior center questionnaire. No Edina Park Board action is requested on this agenda item. EDINA SOCCER ASSOCIATION PROPOSAL FOR LEWIS PARK A copy of the enclosed letter of information was mailed to all residents within approximately 500 feet of Lewis Park. The Park and Recreation Department office has received many calls responding to the letter and each caller has been asked to submit their concerns in writing to the Edina Park Board and/or attend the May Park Board meeting. All letters received as of May 4, 1995, have been photocopied and are included in this mailing. Any letters that are received after that point will be photocopied and distributed at the Park Board meeting. Since the April Park Board meeting, staff has consulted with the Edina Engineering Department regarding the feasibility of converting the bandy rink into a soccer field. It is the Engineering Department's professional opinion that the bandy field could be developed into a playable soccer field at a cost of approximately $40,000. This cost Ir -2- would include proper grading, seeding and irrigation. The Engineering Department suspects that there may be a slow leak in a water main pipe in Lewis Park and they plan to soon take necessary measures to correct the problem. It is the Engineering Department's opinion that the unstable soils beneath the field have been compressed due to earlier filling. Therefore, the ability to construct a soccer field is much more feasible than it was during the park's original construction in the late 19701s. At the April Park Board meeting, it was suggested to consider the possibility of playing soccer and bandy on the same site by planting annual grasses and clover. To address this concept, I have talked with professionals with experience in this area. Michael Schmidt, Director of Maintenance Operations for the Minneapolis Park Board, shared his experience with trying to play soccer and/or softball on fields that have been flooded for ice skating in the winter months. In short, Mr. Schmidt suggests that it is virtually impossible to provide quality or even safe turf for soccer where the field was previously used as a skating facility. The Minneapolis Park Board has recently hired a professional firm, Brauer and Associates, to study their athletic field conditions and make recommendations. In addition, I have talked to Vince Cockriel, Edina Park Foreman, who recalls having tried planting annual rye grass on the Lewis Park bandy field four years ago. The grass did not germinate mainly due to lack of irrigation. Mr. Cockriel will be at the Park Board meeting to give his professional opinion about the feasibility of trying to use the bandy field for soccer and bandy. I have also discussed this matter with our Turf Restoration Consultant, John Hopko. Mr. Hopko will also be present at the Park Board meeting to share his experiences and professional opinion regarding this concept. If the bandy field area could annually be maintained to accommodate both soccer and bandy, my recommendation would be to try both. According to all the professionals with years of experience in this area, it is simply not possible to provide safe turf on grounds that have been flooded during the winter months. Even so, Mr. Cockriel and Mr. Hopko will both be present to explain what is involved in restoring a turf area that has been used for ice skating. As for the issue of parking, there are a total of 106 parking spaces between the two parking lots. Of the 106 spaces, six of them are handicapped parking only spaces. There are a total of 72 spaces in the east lot and 34 spaces in the southwest lot in Lewis Park. There should be adequate parking spaces for park users for most of the time. In some cases, on street parking may be needed, which is the norm at other soccer field sites, such as, Strachauer Park, Pamela Park, and Weber Park. It was also suggested at the April meeting that Todd Park be considered as a soccer field site, however, there are currently no parking lots in Todd Park. All parking for that park must be done on neighborhood streets. As you will notice in all the enclosed letters from neighboring residents, they do not favor the ESA's proposal. Their concerns are primarily parking (legal and illegal parking), increase in scheduled athletic events, noise, inadequate restroom facilities, loss of a very desirable large sheet of ice for general skating and the loss of serenity that comes with unusable turf areas. Several Lewis Park neighborhood residents will likely be at the May meeting to voice their concerns that may even include additional issues that are not listed above. op -3- The Edina Soccer Association's proposal will not be an easy issue to resolve. As with several Park and Recreation issues, not everyone can ® be satisfied regardless of the outcome. In dealing with park facilities owned by the taxpayers of Edina, the question becomes, what is best for the majority of residents of Edina and the community as a whole. The issue is obviously more than soccer vs. bandy. If there was an option that would satisfy all interested parties, that would be the best of all worlds. In my opinion, no such option exists. I do not believe that there is an affordable option that will satisfy all parties involved. As staff, it is our job to research the alternatives, present the facts, and suggest a recommendation for your consideration. Please know that you, as Park Board members, do not have to necessarily agree with staff's recommendations. Your job is not to satisfy staff, but rather, to best serve the community of Edina. Hopefully with sufficient information from staff and input from the community, you will be able to resolve this issue with confidence. With that in mind, staff would recommend that the Edina Park Board accept the Edina Soccer Association's proposal for the following reasons: 1) The proposal serves Edina residents and community as a whole. 2) Edina has done its part to promote and provide for the sport of bandy and it is time for this "regional sport," which is comprised of 90o non-resident adults, to be facilitated by another community. 3) Edina can continue to facilitate youth bandy on Edina's outdoor and indoor hockey rinks. 4) It has long been the philosophy of the Edina Park Board to facilitate the recreational needs of resident youths before (and at the expense of) fulfilling the recreational/athletic needs of resident and non-resident adults. 5) In my opinion, there is no better and reasonably affordable alternative to facilitate the Edina Soccer Association's growing program. 6) Since the early 19801s, the following bandy rinks have been created to facilitate the adult and youth bandy program: A) Lewis Park, Edina B) Bohanon Park, Minneapolis C) McCrae Park, Minneapolis D) Goat Hill Park, Eagan E) Dred Scott Park, Bloomington F) Central Park, Roseville G) Central Park, Shoreview H) John Rose Minnesota Oval, Roseville Of these eight sites, only two remain, Lewis Park and the John Rose Minnesota Oval. The other six sites no longer exist. These six sites were all discontinued mainly due to the expense involved in providing a large ice facility for primarily non-resident players. ® 7) There is now a more "regional facility" available to facilitate bandy on a user fee basis. I use the term "regional facility" because the John Rose Minnesota Oval was funded in part by the State of Minnesota because the facility was recognized as a facility to serve "regional needs." Even so, the City of Roseville owns the facility and pays the operating expenses. OR 7� 8) It is staff's opinion that to continue to maintain a large sheet of ice at Lewis Park simply for the sake of general skating would not be fair to other neighborhood park residents (such as Strachauer Park and Todd Park) who have requested and been denied outdoor skating facilities due to lack of available resources. In addition, the general skating rink at Lewis Park (north of the warming house) is actually the same size or larger than other general skating rinks at other parks, such as, Highlands Park, Normandale Park, York Park and Weber Park. Lastly, Edina currently provides the best outdoor pleasure skating facility in the Twin Cities area at Centennial Lakes Park. The outdoor ice at Centennial Lakes Park is maintained with an ice resurfacer, and the beautiful Centrum Building has fireplaces indoor and one outdoor and is equipped with a concessions stand and accessible restroom facilities. In addition, to date there have not been any hockey sticks or pucks on the Centennial Lakes ice surface to interfere with the general skater. 9) Lewis Park is classified as a "community playfield park," which is defined in the Jupiter And Beyond Report as follows: "..as a park greater than 20 acres (21.04 acres to be exact) that is designed to provide facilities for diverse recreational activities for young people and adults, although a section is also typically set aside for smaller neighborhood children." The master plan for this park has always included three large soccer/football fields for scheduled activities, which is part of the purposeful use of a community playfield park. I understand and appreciate the neighbors of Lewis Park not wanting more scheduled activities in Lewis Park, however, this particular park is designed to serve the leisure needs and desires of a larger segment of the community than just the immediate neighborhood. Please know that my recommendation is made with mixed emotions because I believe that bandy is an excellent life-long team sport for youth and adults. I share the same pride as you in the fact that Edina took the lead to introduce bandy to America and get it established. If there were no other alternatives for bandy, staff's recommendation would be different. The fact is that there is a state-of-the-art world-class outdoor bandy facility in Roseville to serve the program's needs. Bandy players will undoubtedly have to pay more to play their sport if limited to the Oval. I can understand the financial hardship that bandy players may experience, however, hockey players, figure skaters and speed skaters have become accustomed to paying their share of the expense to use facilities. Hopefully, bandy will continue to grow in spite of the increased costs. One final thought, I suggest that the Edina Park Board may want to consider delaying action on this matter until the June meeting for two reasons: 1) Seek more input from other residents who do not live near the park. 2) Request staff to research and provide more information regarding other areas of concern to the Park Board. It is staff's recommendation that Park Board action should not be delayed any later than the June meeting to allow sufficient time to implement ESA's proposal or begin planning for the 1995-96 Bandy Program.