HomeMy WebLinkAbout1999-09-14 Park Board PacketCity of Edina
EDINA PARK BOARD
TUESDAY, SEPTEMBER 14, 1999
7:30 P.M.
CITY COUNCIL CHAMBERS
AGENDA
* 1. Approval of Tuesday, August 10, 1999, Park Board Minutes.
*2. Wooddale Park Comfort Station Proposal.
*3. Wooddale Park Playground Equipment Proposal.
*4. Adult Fall/Winter Sports Fees and Charges.
5. Year 2000 Budget and Capital Plan.
6. Community Center Study - Chuck Mooty.
7. Other.
* 8. Adj ournment.
* These are agenda items that require or request Park Board
action.
City Hall (612) 927-8861
4801 WEST 50TH STREET FAX (612) 826-0390
EDINA, MINNESOTA 55424-1394 TDD (612) 826-0379
Memo
To: Edina Park Board.
From: John Keprios, Director
Edina Park and Recreation Department
Date: September 8, 1999
Re: SEPTEMBER 14, 1999, PARK BOARD MEETING STAFF REPORT.
Enclosed you should find the following items:
1. Tuesday, September 14, 1999, Park Board Agenda.
2. Tuesday, August 10, 1999, Park Board Minutes.
3. Wooddale Park comfort station design plans.
4. Minutes from Wooddale Park committee.
5. Playground equipment replacement schedule.
6. Letter from William Hinderks, Senior Risk Control Consultant.
7. Memo from Vince Cockriel.
8. Year 2000 proposed budget.
9. Budget Assumptions memo to Gordon Hughes.
10. Letter from Marlys Swetman.
11. Response letter to Edina Garden Council President.
12. Letter from Richard and Ruth Arrasmith.
STAFF REPORT
The following is the monthly staff report concerning each item on the agenda with
the exception of Approval of the Minutes and Other. "Other" is listed on the agenda
in case last minute items come up between now and the Park Board meeting, plus,
cover any other concerns of Park Board members and/or attendees.
WOODDALE PARK COMFORT STATION PROPOSAL
Based on input from the Wooddale Park Development Neighborhood Committee, I
would like to recommend that the Park Board approve the proposed comfort station
design and funding for replacement playground equipment.
The proposed comfort station design includes:
• A unisex bathroom.
• A mechanical/utility room.
• Over -hang roof that accommodates three 8' picnic tables.
• Electronic keyless locking system.
Copies of the comfort station design and location drawings are enclosed. As you
will notice, the plan calls for the relocation of the existing Greg Rice Memorial
picnic shelter, which was donated by the Rice family. I have met with former
Council Member and Park Board Chairman, Mr. Jack Rice about moving the picnic
shelter to Utley Park. Mr. Rice stated that the Rice family is in support of this
request if it is in the best interest of the community. If approved, the picnic shelter
would be moved by our own Park Maintenance staff.
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Wooddale Park Neighborhood Committee meeting minutes reflect the discussion and
input from the committee which emphasize the committee's desire to have the
permanent comfort station design to address the following concerns:
• Minimize the size of the permanent structure to keep it in appropriate aesthetic
balance with the size of the park.
• One permanent bathroom facility would be adequate (a single unisex portable
toilet has proven to meet the need in the past).
• Minimize the number of permanent structures to keep everything under one roof.
• Central location of existing picnic shelter is the ideal location for one permanent
structure.
• Allow shelter for three 8' picnic tables.
• The structure's architectural design and materials should be similar to and
compliment Country Club area architecture.
After reviewing several design options, I believe that the committee has selected the
best option for Wooddale Park. The design is cost effective to construct, maintain
and is both aesthetically pleasing and functional. To locate the comfort station to it's
proposed central location will require the sewer and water utilities to be moved a
short distance to the southeast.
If approved by the Park Board and City Council, the comfort station would be ready
for bid in December with construction completed by the end of July 2000.
Rough cost estimates for this project are:
Relocate utilities $1,000
Move Rice picnic shelter to Utley Park 2,000
Construct the comfort station 85,000
Architect/engineering fees 20.000
TOTAL $108,000
Funding for this project will come from the Developer's Fund. These are funds that
have been kept in reserve because the Park Referendum funds had to be spent within
a 24 month time frame in order to utilize interest earnings from the principle. The
current balance of the Developer's Fund is $249,000.
I recommend that the Park Board approve the design and location of the proposed
comfort station and relocating the Greg Rice Memorial picnic shelter to Utley Park.
Park Board action is requested on this agenda item.
WOODDALE PARK PLAYGROUND EOUIPMENT PROPOSAL
The overwhelming consensus of the Wooddale Park Committee was that the
replacement of the outdated playground equipment should be first priority. Being
that the main concern was the current safety of the playground equipment, I
requested our St. Paul Insurance Company Risk Control Consultant, William
Hinderks, to analyze the equipment's condition relative to today's safety standards.
His written comments are enclosed. In short, the equipment is outdated and needs to
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be replaced. The 14 year old equipment no longer meets the current recommended
safety standards, even though it did at the time of purchase. It would be more cost
effective to replace the entire structure and correct the border and grade levels than to
attempt to address all the safety issues individually.
Even though the Normandale Park playground equipment is also due for replacement
next year, Wooddale Park should take higher priority due to the higher volume of use
and exposure to children. In addition, Normandale Park does not have the same
safety issue of having the safety surface material creating a continual hazard and
nuisance on a high traffic pathway.
The cost to replace the equipment and construct a new border is estimated to be
approximately $130,000. I recommend that funding for this project come from the
remaining capital dollars that have been kept in reserve since prior to the 1996 Park
Referendum. The current capital plan reserve balance is $129,311.
Park Board action is requested on this agenda item.
ADULT FALL/WINTER SPORTS FEES AND CHARGES
Staff is proposing the following fees for fall adult team sports:
SPORT 1999 FEE 2000 FEE
5 -Man Adult Basketball (B&C leagues) $400.00/Team $425.00/Team
4 -Man Hockey $200.00/Team $225.00/Team
Co-Rec Broomball $285.00/Team $300.00/Team
Bandy $60.00/Hour $120.00/Hour
All other fees and charges will be proposed at the October meeting.
At the August meeting, the Park Board voted to provide a bandy rink for the 1999-
2000 bandy season and to have staff recommend a rink rental fee. The Park Board
requested that staff analyze the costs associated with maintaining the bandy rink per
season. The results of that analysis are outlined in the enclosed memo from Vince
Cockriel, Park Superintendent. Mr. Cockriel estimates that it costs approximately
$16,394 per year to maintain an outdoor bandy rink at Lewis Park.
Last year, bandy teams were charged $60 per hour for ice time at Lewis, which did
not include sweeping the ice in between games. Last year, bandy teams refused to
pay for ice that they used early in the season at Lewis Park because the rink did not
have lines painted on the bandy rink due to warm weather conditions and ice
thickness. Without artificially refrigerated ice, we cannot guarantee painted lines and
perfect ice conditions before each game. I do believe, however, that charging half the
price of Roseville's Oval is reasonable.
Therefore, staff is recommending that the ice rental fee for the bandy rink be set at
$120.00 per hour for the 1999-2000 season.
Park Board action is requested on this agenda item.
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YEAR 2000 BUDGET AND CAPITAL PLAN
Enclosed for your review is a copy of the proposed Year 2000 Park and Recreation
Department budget. As I outlined in the orientation session, the Park Board has
traditionally never been involved in recommending an operating budget to the City
Council. That task has been (and in my opinion should continue to be) the sole
responsibility of the Park and Recreation Director. However, the Park Board has
been very much involved in funding sources for park improvements, such as, the
capital plan, Developer's Fund, revenue bonds, donations and referenda.
The City of Edina is again faced with levy limits mandated by State law for the
budget fiscal Year 2000. Due to that restraint, the City Council is limited as to their
ability to raise taxes to cover any new or additional expenses above and beyond the
previous budget cycle. One the areas that has been sacrificed in an effort to balance
the overall City budget is capital funding. When I proposed a general park
improvement referendum five years ago, I was not counting on the loss of capital
funding for the next four years. I am pleased to announce that a committee of staff
has been working on a proposal to secure long-term sources of funding for a capital
plan.
In my opinion, this is one of our Department's biggest challenges. Even at previous
capital plan funding levels, our park infrastructure has been aging at a rate faster than
we are able to maintain. In the meanwhile, consumer expectation continues to rise.
I have asked Andy Herring to attend the budget hearing at the City Council meeting
on Tuesday, September 21" at 5:00 p.m. to address the Park Board's concern about
the future of capital plan revenue sources.
COMMUNITY CENTER STUDY
Chuck Mooty and I will give the Park Board a verbal update on the progress of the
proposed gymnasium/stadium development at the Edina Community Center.
OTHER
Donations/Memorials:
I have not placed the donations/memorials proposed policy on the agenda
because we need one more month to receive more feedback on a proposed
policy that would affect all park property, including all enterprise facilities. I
intend to have a written recommendation for the Park Board to review at the
October meeting.
EDINA PARK BOARD
7:00 P.M. PARK TOUR
8:00 P.M. PARK BOARD MEETING
CITY COUNCIL CHAMBERS
AUGUST 10, 1999
MEMBERS PRESENT: Andrew Finsness, George Klus, Chuck Mooty, Linda Presthus,
Karla Sitek, Tom White, David Fredlund, Floyd Grabiel, Bill
Jenkins
MEMBERS ABSENT: Andrew Herring, John Murrin
STAFF PRESENT: John Keprios, Ed MacHolda, Janet Canton, Vince Cockriel
I. PARK BOARD TOUR
The Edina Park Board went on a tour of the following parks:
Todd Park, Garden Park, Walnut Ridge Park, Van Valkenburg Park, Lewis Park and
Arden Park.
II. APPROVAL OF THE TUESDAY, JUNE 8. 1999 PARK BOARD MINUTES
George Klus MOVED TO APPROVE THE JUNE 8, 1999 PARK BOARD MINUTES.
Bill Jenkins SECONDED THE MOTION. MINUTES APPROVED.
III. LEWIS PARK BANDY RINK/SOCCER FIELD
Mr. Keprios stated that as his report indicated the architects study came in with a price
tag a little higher than what was expected. He noted that it would cost $150,000 and the
soccer field would be out of play for an entire year. He pointed out that we could save
$20,000 to $30,000 by seeding and not sodding. However, the right way would be to sod
it and have it playable a lot sooner. Mr. Keprios commented this was a good
recommendation from the Park Board to hire a professional who does this for a living and
to show what the true costs would be to make it a quality playing field. Mr. Keprios
stated that as Mr. MacHolda pointed out at the site the field is flat and will always be wet
even though drain tile has been installed because it's a boggy area. It was noted that short
of changing the grade and putting in the right drainage it will never be a quality playing
field.
Mr. Keprios indicated that he was also asked to pursue other sources of financing that
might be available to us. He noted that he received the study from the architect the same
day he completed the staff report and therefore did not know what financing we would
need. However, Mr. MacHolda has stated in the past that he feels the Soccer and
Football Associations would be able to donate at least half of it. Mr. Jenkins asked how
many fields would be gained out of this to which Mr. MacHolda replied one, but in
essence it would be two because the field has lights.
Mr. Keprios stated that although it looks like half of the money would be from donations
we would still be short the other half. Therefore, he asked what direction the Park Board
would like to go. Mr. Klus asked what are the options because if we don't have the
money there really is no reason to get donations when we can't finish it. Mr. Keprios
replied that is why he made the recommendation he did, there are not many options. He
stated that if the Park Board feels very strongly that we should no longer support bandy,
the only thing gained would be better quality ice at another location(s).
Mr. Mooty asked Mr. Keprios if it would be possible to go forward with his proposal and
try to monitor the fees that are generated by bandy and/or the users of that rink and
compare that to the incremental cost. Then as we try to create some dollars and support
for this next year we will have some greater justification of the economics of why we are
trying to do this and the rationale for it. Mr. Mooty noted that if we could really try to
analyze what the costs are this year it would be very helpful.
Mr. Klus asked if there are cost savings by not having bandy this year, where does that
money go. Mr. Keprios replied that money wouldn't be saved, however, it would create
better quality ice at other facilities as well as possibly extend the rink season. Ms.
Presthus asked how much revenue does bandy take in. Mr. MacHolda replied that we
charged them $60.00 an hour in which they had approximately 45 hours last year.
Mr. Mooty asked if there is any way that the bandy rink could be monitored to see how
much is for recreational purposes only. He noted that to him personally he doesn't see
any reason to keep it open just for bandy. The question really is are people getting a lot
more utilization out the rink than what we think. Mr. Finsness asked if the smaller rink is
still being flooded in which it was noted yes. Mr. Keprios commented that the reason the
small rink is flooded is because the bandy rink is scheduled quite heavily and for
someone who doesn't play hockey they need a rink to go to. Mr. Mooty asked how can it
be scheduled that heavily when it's only being used approximately 45 hours. Mr.
MacHolda replied that it is usually scheduled Monday through Thursday evenings
starting at 6:00 p.m. until close. Therefore, there is some general skating before that time.
On Saturday and Sundays bandy is scheduled from approximately 9:30 a.m. to 1:00 p.m.
Mr. Mooty asked how come we only have billable 40 some hours if that's the case. Mr.
MacHolda replied that because of the weather this past year the season was very short and
really was not a good season to compare it to.
Mr. Klus asked if bandy will be using the rink this winter. Mr. Keprios replied that as
soon as Mr. Herring brought this issue to his attention he gave a heads up to the bandy
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teams that they may not have a facility this year. Mr. Klus asked when does the bandy
organization need to know this to which Mr. Keprios replied it can be delayed right up
until December when the ice is starting to be made.
Mr. White asked if we did have the financing to build the soccer field we wouldn't start
until next spring, is that correct. Mr. Cockriel commented that if we had the financing we
would start tomorrow. Mr. Klus asked for a better understanding of what we would gain
in our park system if we didn't have bandy, what would you like to see enhanced that we
haven't had in past winters. Mr. Cockriel indicated that right now there are two sites,
Strachauer and York Park, where crews are not able to spend a lot of time on them.
Therefore, those two rinks could get a lot more attention and have better quality ice. Mr.
Klus asked if those two rinks are scheduled to which Mr. MacHolda replied that
Strachauer is a scheduled rink. Mr. Keprios added that the only rink in which he received
complaints this past winter was Strachauer Park.
Ms. Sitek asked how many complaints will you get from Bandy people. Mr. Keprios
replied that he has put the word out on what may be happening and he hasn't received
one phone call. He noted that at least 90% of the bandy players are non-residents and
commented that their numbers are going down.
Mr. Jenkins indicated that we obviously cannot do the soccer field right now because we
don't have the funds. Therefore, the question is do we want to eliminate bandy this year
or do we want to continue with it. Mr. Jenkins asked if we do continue with bandy is it
too late to raise their rates. Mr. Keprios replied that his recommendation would be that
since we don't have the money to build the soccer field at this time to keep bandy one
more year and raise their fee and let them know that this will be their last year.
Mr. White indicated that it is his understanding that Roseville charges $240.00 an hour
and we charge $60.00. Mr. MacHolda replied that the bandy players complain that
$60.00 is too high because we don't have a sweeper and we don't have lines right away.
Mr. White noted that he thinks we should be charging at least $120.00 an hour. Mr.
Mooty asked if we do that are we going to lose the bandy players and end up maintaining
a big sheet of ice with no one using it. Mr. MacHolda stated that the bandy players have
nowhere else to go.
Mr. Grabiel commented that he doesn't feel this is really a money issue, it's an issue of
whether we want to provide a program or not.
Mr. Klus indicated that his recommendation would be that we keep the sheet of ice for
bandy this year and keep the program and leave it up to staff as to whether there should
be a raise in the fee structure. Because we will not be starting the soccer fields at this
time he sees no reason to take the bandy sheet of ice away because there are a lot of
families in the community who use it. Mr. KLUS MOVED TO RECOMMEND THAT
WE KEEP THE BANDY RINK AS IT IS AND LET STAFF DECIDE IF THERE
SHOULD BE AN INCREASE IN FEES.
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Mr. White indicated that it was mentioned that some of the soccer games had to be
canceled because the fields weren't playable and asked if that was in any way related to
the bandy sheet of ice. Mr. MacHolda replied no. Mr. Keprios added that the twist to
that is if we had a playable field where the bandy field is we could rest our fields and
renovate them. That is part of the problem, so in a way it is related.
Linda Presthus SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Mr. Klus suggested that this topic again be brought up at the end of the bandy season so
we can discuss whether or not we want to have bandy next year.
Mr. Mooty noted we should also try to get a sense from the people that if we had the
ability to do another soccer field would that be supported. Also, we should start working
with the Soccer and Football Associations and any other group that may have an interest
in trying to get something there. Therefore, we will know what our potential is for
raising dollars.
IV. USE OF ETHNIC. RELIGIOUS OR RACIAL NAMES OR SYMBOLS POLICY
Mr. Keprios pointed out that as his staff report indicates some of the major league names
we have used for our Coach Pitch program have been offensive to some people. He noted
that he also made a typo in his staff report and it should read the "Edina Human Relations
Commission" and not the "Edina Human Rights Commission". Mr. Keprios explained
the chairman of the Human Relations Commission called him and stated that this is a
very serious issue in their mind and they would like for us to address this issue. He noted
that his response was that as Director of the Edina Park and Recreation Department he
will not allow any of the teams he has control over to use those few offensive major
league names. However, the bigger issue is the athletic associations. Do we want to
come up with a policy similar to what Minneapolis did where we can fall back on that
states we will not use names and symbols that are offensive to certain races and religions
and if they do then they will not be able to use our fields. Mr. Keprios pointed out that
what it comes down to is do we want to come up with a policy. Mr. Mooty commented
that he thinks Minneapolis has a good policy that is appropriate.
Mr. Klus stated that he feels this decision should be left up to the athletic associations and
this should not be a Park Board policy. Mr. Finsness commented that he thinks it's so
easy to just stay away from those few names that some people are offended by. Mr. Klus
indicated that those few names grow every year, it gets old and he doesn't have a lot of
empathy for the whole issue.
Mr. Grabiel asked what is the relationship between the Park Board and these groups. Mr.
Keprios replied that we recognize certain athletic associations that are independently
incorporated in which we give them first priority access to our fields. These associations
pay $6.00 per participant to play on these fields and ice rinks. That is basically the extent
of the relationship. Mr. White asked if we would tell these associations we don't care
what names you adopt but if you adopt a name that might be considered offensive you are
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not going to be able to use our facilities. Mr. Keprios pointed out that in the 22 years he
has been with the city there has been one incident in which the EGAA wanted to do pull
tabs for a fundraiser and were told if they did they would no longer receive services from
the city. Mr. Grabiel indicated that he agrees with Mr. Klus that the decision should be
left up to the athletic associations. Mr. Keprios used as an example that if a football team
were named the Washington Redskins and someone took offense to it and brought it
before the Human Relations Commission they would pass that on to the Park Board. Mr.
Grabiel commented that we would say we don't have a policy on that, it is the Human
Relations Commissions job. Mr. White pointed out that they would then say we should
have had a policy and the City of Edina ends up paying a lot of money. He stated that he
doesn't think we should be adopting names that some people might find offensive and
secondly there is potential liability to the City of Edina by using certain names.
Therefore, this is something that should be adopted as an organization.
Chuck Mooty MOVED TO RECOMMEND THAT THE EDINA PARK BOARD
ADOPT THE FOLLOWING POLICY:
"IT SHALL BE THE POLICY OF THE CITY OF EDINA THAT NO PROGRAM,
EVENT OR ACTIVITY OFFERED BY THE EDINA PARK AND RECREATION
DEPARTMENT WILL USE ANY ETHNIC, RELIGIOUS OR RACIAL NAMES OR
SYMBOLS WHICH MAY, IN THE OPINION OF THOSE GROUPS, CREATE OR
PERPETUATE STEROTYPES WHICH DISTORT OR DEGRADE SUCH GROUPS.
PROGRAMS WHOSE EXPRESS PURPOSE IS TO EXPLORE AND CELEBRATE
• THE POSITIVE SPECIAL CONTRIBUTION OF SUCH GROUPS WILL BE EXEMPT
FROM THE POLICY."
Tom White SECONDED THE MOTION.
In Favor: Andrew Finsness, Chuck Mooty, Karla Sitek, Tom White, Bill Jenkins
Opposed: George Klus, David Fredlund, Floyd Grabiel
Abstained: Linda Presthus
Mr. Keprios asked if this motion is to be extended to the athletic associations. Mr. Mooty
replied that the way the policy reads is that no program, event or activity offered by Park
and Recreation. Therefore, it doesn't necessarily relate to all of the other organizations.
Mr. Mooty indicated that he would just substitute Edina for Minneapolis. Mr. Fredlund
commented that he misunderstood the motion and asked that his vote be changed.
Opposed: George Klus and Floyd Grabiel
Ms. Presthus indicated that maybe we could show the athletic associations what we have
for a policy and suggest that they each make a policy of their own.
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V. DONATIONS/MEMORIALS POLICY
Mr. Keprios explained that he recently received a phone call from the Department of
Natural Resources requesting that Edina donate a bench and put it at Heights Park with a
large plaque next to it that memorializes Joe Alexander, former DNR commissioner. Mr.
Keprios mentioned that he believes Mr. Alexander already has a state park named after
him. He stated that he informed the DNR that the existing informal policy is that we
typically don't put plaques on these smaller donations because it is starting to get out of
control. However, he noted that he would bring this request before the Park Board for
discussion.
Mr. Keprios pointed out that there is no written policy on this and commented that there
isn't a month that goes by where someone doesn't call to donate something. He indicated
that this is wonderful; unfortunately, as life goes down the road tragedy does occur and
the first thing people want is to donate something to the parks. Suddenly we have little
headstones all over and it starts to look like a cemetery.
Mr. Klus asked about the service clubs in the community who want to donate something
to the park. Mr. Keprios replied that service clubs are a different issue in which he has
allowed plaques to indicate donated by such and such club or organization.
Mr. Grabiel asked if someone makes a donation do they receive some kind of official
looking document from the city that says thanks very much for your lovely donation. Mr.
Keprios indicated that he typically sends a thank you letter for tax purposes.
Mr. White explained that the issue of memorials and naming parks after people has
become somewhat of a contentious issue for the Park Board because every month we are
being asked to name something after someone, etc. He noted that at one point the Park
Board was talking about developing some sort of standard for naming items in the city.
Mr. Jenkins indicated that he thinks it would be hard to quantify how the policy would
read because there is always going to be some little exception. Mr. Keprios pointed out
that there are two very different issues here. Naming parks and facilities is a very
separate issue from memorials and permanent plaques. Mr. Keprios commented that
people have asked us to replace plaques that are 60 years old. Mr. Mooty asked if there
would be a way of doing this temporarily, so that after a certain time period of giving
someone credit it's done. Mr. Keprios commented that one of the things they talked
about in the past is that every donation we get that is a certain dollar amount we give
them recognition. This could be done on possibly the back page of the activities
directory or we could buy an ad for the Current Newspaper saying thank you for your
contribution to the park system.
Mr. White asked is there a staff proposal on this issue. Mr. Keprios replied that he would
like to wait to have this discussion until the next Park Board meeting when Mr. Herring is
here because he has a strong interest in this issue. He indicated that he will come up with
a well worded written policy for the next meeting to discuss. Mr. Keprios commented
Con
that naming different places after people is very political in nature where he is thinking
more on the memorial side right now.
Mr. Grabiel asked why is this an issue. Mr. Keprios replied he doesn't like the idea of "in
memory of because he feels it's a turn-off and adversely affects the park user's
experience. Secondly, what is the length of time that we are responsible to keep these
plaques up. Mr. Cockriel explained that there was a bench with a plaque at Cornelia Park
for the past 15 to 20 years which was falling apart. Therefore, they took the bench out
and put in a new one. Now this person wants a new plaque with different wording. Mr.
Cockriel explained that the memory has been long gone and the donation over with and
yet they want a new plaque on our bench at the City's expense.
Mr. Mooty noted that he thinks we need to have a way of encouraging people to donate
and there has to be some recognition, especially now when dollars are needed.
Bill Jenkins MOVED TO RECOMMEND TO CARRY THIS ISSUE OVER TO NEXT
MONTH'S PARK BOARD MEETING. Dave Fredlund SECONDED THE MOTION.
MOTION CARRIED.
VI. APPOINTMENT TO EDINA COMMUNITY EDUCATION SERVICES BOARD.
Mr. Keprios expressed a big thank you to Linda Presthus for her willingness to serve on
the Edina Community Education Services Board. He indicated that when Mrs. Presthus
feels there is an issue that is big enough to warrant a discussion from the Park Board he
will put it on the agenda. Mr. Keprios stated that George Klus will fill in when Ms.
Presthus is unable to attend a meeting.
VII. OTHER
A. Recreational Facilities - Mr. Keprios asked Mr. Mooty if he would bring the Park
Board up to date on the meetings he has been attending regarding some new development
in the community.
Mr. Mooty explained that as many of you know the Lewis Kunz site has been looked at
for potentially having a lot of different activities. He stated that he was approached by an
individual on the City Council asking what the community still feel they need. He
indicated that the more he thought about it, the concept he felt made the most sense was
to try to add a fieldhouse or gymnasium complex off one of the current structures, such as
the community center on the south side. Therefore, the concept would be to add three
gyms onto that south side which would also then be a potential field house for track,
football and indoor soccer. By doing this we would take advantage of the locker rooms
and facilities that are already in place at that location.
Mr. Mooty explained that this is in conjunction with the fact that right now the school is
having to deal with the whole football stadium issue because the seating is going to be
condemned the end of this season. Therefore, the concept that is being toyed with is
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trying to find a way to enhance a lot of the area over at the community center. He noted
that this is one element of the pie that goes in connection with the development of the
Lewis Kunz site. Mr. Mooty indicated that one way in which they are potentially trying
to fund a portion of the dollars for this is to see if the school can swap its current bus
depot to be either sold or sold back to the city to create dollars for the school to do this.
If this is done then the school district itself would get a new bus depot at the Kunz Lewis
site.
Mr. Mooty stated that there are a lot of things that need to be done at the community
center. The question is how can those dollars be raised. One idea is the dollars can be
raised through the levies that can be produced or created from the Health and Safety for
the seating of football stadium. However, that is really only a small portion of the
dollars. Another portion of dollars could come from the school district selling some of
their property and the last portion of dollars would come from a referendum and that is
what the most recent meeting was about.
Mr. Jenkins asked what structure will actually be put on that Lewis Kunz site. Mr. Mooty
replied they are looking at such things as a senior center, library and hopefully the bus
depot. Mr. Mooty stated that the question is how do we get support for dollars. He noted
that we need to take this to the voters and see if it is something that would be saleable to
the community. Therefore, right now they are trying to get a better understanding of
what the costs would be for a potential referendum.
Mr. Jenkins asked if the school district would be responsible for the gymnasiums. It was
noted yes, the school district would be responsible for operating the gymnasiums. Ms.
Sitek asked if the gymnasiums would be attached to which Mr. Mooty replied that yes,
they would be physically attached.
Mr. MacHolda stated that was a great report and asked if the referendum would be for
just those two sites because although three gyms would increase what we have it is still
short of what we project we will need. Mr. Mooty commented that he has proposed that
we include attaching one more gym on another school property. Mr. Jenkins asked why
not build it there to which Mr. Mooty replied because of the size. Mr. Jenkins asked how
many more gymnasiums do we need to which Mr. MacHolda replied that a study he did
two years ago suggested that we would need a minimum of four gyms but could use as
many as eight, which was based on current scheduling trends.
Mr. Keprios indicated that was a great report. He then pointed out that the School
District has asked that the city run the referendum part of this and if it passes that the
school district would operate and maintain the gymnasiums. Mr. Keprios stated that we
also didn't finish everything that we had started out to do in the last referendum.
Therefore, we might possibly be able to finish what we had started if there is a
referendum. He noted that it currently looks like there is a lot of support for this. Mr.
Keprios pointed out that Mr. Mooty has been working really hard behind the scenes and
he applauds him for that and thanked him for all of his efforts.
0
B. Edinborou hg Park - Mr. Keprios noted that he mentioned in his staff report the
unfortunate incident that occurred at Edinborough. Mr. White asked why Ann Kattreh
signed the letter. Mr .Keprios explained that Ann manages the day to day operations at
Edinborough Park, however, Tom Shirley is her supervisor. Mr. Keprios indicated that
he would like to applaud Ms. Kattreh and Mr. Shirley for being right there on the spot.
He noted that the bottom line is that the incident was a result of human error. Staff has
taken all necessary actions to assure that this incident will never happen again.
C. Wooddale Comfort Station - Mr. Keprios noted that a meeting has been set up for
Monday with the Wooddale group. He stated that the architect is going to bring
renderings of what the facility may look like based on the input from that neighborhood
group. He stated that when one is chosen he will have the neighborhood group attend the
Park Board meeting to listen to their input. After this the Park Board will either vote it
up or down where it will then go on to the City Council.
D. Centennial Lakes - Mr. Grabiel commented that his office is at Centennial Lakes
and noted that people are amazed to find out that Centennial Lakes is part of the city park
system. He noted that it is such a wonderful place and the park department should really
be commended for this. Mr. Keprios stated that he will be sure Mr. Shirley gets that
message. Mr. Mooty asked if this is something that should be promoted by more signage
or something to that effect. Mr. MacHolda commented that it's going to be on the cover
for the 2000 activities Directory.
Mr. Keprios pointed out that the park isn't finished yet. The north and south ends will
soon be developed, which will include more advertising and kiosks for Centennial Lakes
Park and will complete the master plan.
E. Does at Bredesen - Mr. Keprios indicated that a resident has asked him to have an
animal control officer drive his truck around the path at Bredesen Park three times a day
to enforce the dog on leash laws and make sure people are cleaning up after their dogs.
Mr. Keprios stated that Bredesen Park is one of our most heavily used parks. Mr.
Keprios commented that they will be having a baggie dispenser station put in at Bredesen
Park for people to clean up after their dogs. He noted that the animal control officer does
go around to the parks as much as possible.
VIII. ADJOURNMENT
George Klus MOVED TO ADJOURN THE MEETING AT 9:20 P.M. Bill Jenkins
SECONDED THE MOTION. MEETING ADJOURNED.
6
WOODDALE PARK DEVELOPMENT
CITIZENS COMMITTEE
Andrea Brandt
Becky Briggs
Kirt Briggs
Michael & Anne Hall
Carol Kast &
StuartAdler
Alyce & David Lees
Jane & Charles Paulus
Kathryn &
Keith Peterson
Marcia Rehnberg
Sandy Simmons
4611 Casco Ave. (24) hm. 925-1959
4512 Wooddale Ave. So. (24) hm. 927-4520
4609 Casco Ave. (24) wk. 922-3504
4405 Country Club Rd. (24) hm. 929-1227
4610 Casco Ave. (24) hm. 929-8934
4626 Drexel Ave. South (24) hm. 920-0250
4617 Moorland Ave. (24) wk. 924-8776
4303 Country Club Road (24) wk. 334-4793
hm. 929-1961
4602 Drexel Ave. (24) hm. 927-0254
4619 Wooddale Ave. So. (24) hm. 922-5958
STAFF
John Keprios, Director
Edina Park and Recreation Department
4801 West 50th St.
Edina, MN 55424
wk. 826-0430
STAFF
Ed MacHolda, Assistant Director
Edina Park and Recreation Department
4801 West 50th St.
Edina, MN 55424
wk. 826-0431
ARCHITECT
Mr. Jon Brakke, AIA
Smiley Glotter Nyberg
1021 LaSalle Avenue
Minneapolis, MN 55403-2082
wk. 612-332-1401
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U
MEMORANDUM
DATE
August 20, 1999
PROJECT
Wooddale Picnic Shelter
COMM. NO.:
9633.03
SUBJECT
Meeting at Edina City Hall 8-16-191'79
PRESENT
Wooddale Park Development Citizens Committee
John Keprios, City of Edina
Jon Brakke, SGN ��...,,
MEMO BY :
Jon Brakke, SG s�
COPIES TO :
John Keprios, of Edina
Gary Nyberg, SGN
File
Items discussed:
• Citizens committee viewed schematic building and site plans.
SMILEY GLOTTER NYBERG
10-111ASaIIt A%ell lie
Minneapolis, NIN 55403-2082
(612)332-1401 Fax 332-1405
Architects
Planners
Interior Architects
G.R. Nyherg, AIA, ASID
M.A. Lenz, AIA
.Lt'. Fink, AIA
.I.A. Nilson, AIA
• Committee consensus was to develop a building plan the reflects similar architectural styles
and detail present in the adjacent Country Club addition.
• The "campus" plan of several clustered structures was rejected in favor of one common
roofed area covering the picnic tables and restroom / storage enclosure.
• The roof should be pitched, not flat.
• Space should be provided to accommodate three 8' long picnic tables.
• The unisex restroom should be equipped with a changing table for infants.
• The building's site orientation should allow views to both the playground and ballfield from
the picnic tables.
• Some concern was expressed over separating the restroom from the storage room containing
the water heater. Must verify what mechanical problems and/or extra costs this scheme
might present.
• The stated project budget, including site utilities, fees, relocation, etc., is $90,000.00 to
$100,000.00.
MEMORANDUM
August 20, 1999
Page 2
The City will relocate the existing gazebo and construct the new concrete slab in Utely Park.
The Committee, City, and SGN will re -convene August 30 to review the revised building and
site plan.
City plan approval process: Park Board meets September 14 and City Council meets September
21. The goal is to obtain project approval on the above dates, after which construction document
preparation will proceed.
WOODDALE PARK DEVELOPMENT
CITIZENS COMMITTEE
OAndrea Brandt
Becky Briggs
Kirt Briggs
Michael & Anne Hall
Carol Kast &
StuartAdler
Alyce & David Lees
Jane & Charles Paulus
Kathryn &
Keith Peterson
Marcia Rehnberg
Sandy Simmons
4611 Casco Ave. (24) hm. 925-1959
4512 Wooddale Ave. So. (24) hm. 927-4520
4609 Casco Ave. (24) wk. 922-3504
4405 Country Club Rd. (24) hm. 929-1227
4610 Casco Ave. (24) hm. 929-8934
4626 Drexel Ave. South (24) hm. 920-0250
4617 Moorland Ave. (24) wk. 924-8776
4303 Country Club Road (24) wk. 334-4793
hm. 929-1961
4602 Drexel Ave. (24) hm. 927-0254
4619 Wooddale Ave. So. (24) hm. 922-5958
STAFF
John Keprios, Director
Edina Park and Recreation Department
4801 West 50th St.
Edina, MN 55424
wk. 826-0430
STAFF
Ed MacHolda, Assistant Director
Edina Park and Recreation Department
4801 West 50th St.
Edina, MN 55424
wk. 826-0431
ARCHITECT
Mr. Jon Brakke, AIA
Smiley Glotter Nyberg
1021 LaSalle Avenue
Minneapolis, MN 55403-2082
wk. 612-332-1401
PLAYGROUND EQUIPMENT LIST
14-15 YEAR REPLACEMENT SCHEDULE
YEAR YEAR TO BE
PARK INSTALLED
1. ALDEN PARK 1987
2. ARDEN PARK 1997
3. BIRCHCREST PARK
1997
4. BRAEMAR PARK
1997
5. CHOWEN PARK
1991
6. COUNTRYSIDE PARK
1996
7. GARDEN PARK
1997
8. HEIGHTS PARK
1987
9. HIGHLANDS PARK
1997
10. KOJETIN PARK 1991
11. LAKE CORNELIA PARK 1997
12. LAKE EDINA PARK (NOT REPLACED YET)
13. LEWIS PARK 1995
14. MCGUIRE PARK 1989
15. NORMANDALE PARK
16. PAMELA PARK
17. SHERWOOD PARK
18. STRACHAUER PARK
19. TINGDALE PARK
20. TODD PARK
21. WALNUT RIDGE PARK
22. WEBER PARK
23. WOODDALE PARK
F`(e : C y.Moll
1986
1990
1991
1997
1997
1997
1997
1997
1986
1990
REPLACED
2001-2002
2011-2012
2011-2012
2011-2012
2005-2006
2010-2011
2011-2012
2001-2002
2011-2012
2005-2006
2011-2012
2009-2010
2003-2004
2000-2001
2004-2005
2005-2006
2011-2012
2011-2012
2011-2012
2011-2012
2011-2012
2000-2001
2004-2005
.1
Members of
The St. Paul Companies:
St. Paul Fire and Marine
Insurance Company
St. Paul Mercury
Insurance Company
St. Paul Guardian
Insurance Company
The St. Paul
Insurance Company
The St. Paul
Insurance Company
of Illinois
St. Paul Property
and Casualty
Insurance Company
St. Paul Fire and Casualty
Insurance Company
Athena Assurance
Company
St. Paul Indemnity
Insurance Company
St. Paul Medical Liability
Insurance Company
St. Paul Insurance
Company of
North Dakota
Economy Fire & Casualty
Company
Economy Preferred
Insurance Company
Economy Premier
Assurance Company
United States Fidelity and
Guaranty Company
Fidelity and Guaranty
asurance Underwriters, L
idelity and Guaranty
insurance Company
USF&G Business
Insurance Company
USF&G Family
Insurance Company
St. Paul Fire and Marine
Insurance Company
408 St. Peter St., Ste. 300
St. Paul, MN 55102-1118
651.310.5000
Fax 651,310.5383
Claims Fax 651.310.5380
651.310.5318
July 19, 1999
Mr. John Keprios, Park & Recreation
City of Edina
4801 West 50th Street
Edina, MN 55424-1394
Dear Mr. Keprios:
It was great meeting with you Monday morning to discuss safety issues relative to the
ballfield complex at Braemar. This is a very nice facility, and I can see a lot of quality
effort has gone into making it safer place for participants and spectators.
You were interested in additional measures that ight make the facility even safer than
it is now. Understandably, there are budgetary constraints to any items that would
require capital improvements.
To help you in the decision making process, I offer the following suggestions to further
reduce the risk of players and spectators being hit by errant foul balls. I have listed
them starting with the most effective measure in my estimation:
• Extend the existing netting to
common concession area.
Provide overhead protection of some
canopied area for spectators to stand
T
nstall ;earning signs informing speer
foul balls (this would be minimally e
watch at the same time).
overhead protection to the entire
over bleachers, as well as a
rneath in the common area.
of the risk oi' being hit by errant
.ve due to there being four fields to
One other item noted and discussed was the pote tial entrapment hazard on some of the
bleacher units where openings exceeded 3-1/2 in hes. It sounded as though you had a
solution in mind that would require minimal effort and expense.
The purpose of our survey was to develop current underwriting informationand to assist y u with your loss control program. The maintenance of safe premises,
operations and equipment, and the avoidance of unsafe conditions and practices are the legal esponsibility of the insured/client. Any suggestions for improvement are
based on interviews during our visit and observations made of various operations and practics at that time. It is not our intention that our suggestions, or our survey,
cover the requirements of the Federal Occupational Safety and Health Act or any other Saf ty or Health Acts, or to imply or infer there are not other hazards and
exposures in existence, and we assume no liability for the services provided.
r
In addition, we discussed the walkway from the parking lot to the concession area.
Your idea about an arched netted canopy is a very good one. Individuals are
particularly vulnerable to high velocity line -drive fouls in this area.
At your request, I also surveyed the Wooddale playground. As I understand it, residents
in the area have expressed concerns regarding the safety of the existing playground
equipment. Some have even gone as far as to suggest removal.
I believe there to be some validity to these concerns. There were numerous deficiencies
noted relative to the Consumer Product Safety Commission (CPSC) Handbook. The
most significant safety issues include:
• Metal Swings - These are no longer manufactured due to the significant
danger associated with swing units striking children with great force.
Similar metal animal swings have been a subject of a CPSC recall. I
recommend that these are removed. In their place, you could install standard
swings, but no more than two to a bay per the standards.
• Surfacing Material - An uncompressed depth of 9 inches for fine sand (6
inches for course sand) is recommended. You may need to add sand in this
area to reach a consistent depth throughout. The "high -traffic" areas below
swings an at the bottom of slides were noted to be hard packed, and the
depth is thin in comparison to surrounding areas.
A number of other hazards were identified. While they may be of a less serious
nature than the items identified above, serious consideration should be given to
making the suggested improvements, especially where there would be minimal
effort or expense:
• Balance Beams - They are worn and pose a slip and fall hazard. I
recommend removal of the beams, as well as the free standing posts that the
beams connect to.
• Spring Toys - Hand and foot pegs are protrusion hazards. I recommend
replacing the handles or possibly removing the toys.
• Plastic Tube Slide - A hood or other apparatus should be installed at the
entry point at the top of the slide that is designed to channel users into the
sitting position. The present arrangement poses a fall hazard. Also, the
platform at the top of the slide is less than 3 square feet and has only a rail to
protect users from falls instead of the desired full barrier.
2
1
4
• Metal Slide - This unit faces directly east. At the time of my visit (11 a.m.)
it was very hot, posing a burn hazard. It is recommended that slides face
north northeast to minimize the direct rays of the sun.
• Guardrails - At least two platform guardrails were noted to have openings
exceeding 3-1/2 inches, but less than 9 inches. These are considered to be
entrapment hazards.
• Protective Barriers - Platforms above 20 inches (30 inches for school age
children) should be provided with protective barriers.
• Swings - Only two per bay recommended, at least 24 inches apart. I
recommend removing one from the three swing unit. You could move the
extra swing to the structure where the metal swings are located if you decide
to remove them from service.
The first two items are critical, with the others being important. With these
improvements, total replacement wouldn't be necessary relative to current safety
standards/guidelines. Some of the retrofits might be difficult. A playground contractor
should be able to assist you with ideas regarding possible retrofitting of existing
equipment.
Please let me know if you have any questions, concerns or desire additional assistance
with your safety program.
Sincerely,
William J. Hinder s, CSP, CPCU, ARM, ALCM
Senior Risk Control Consultant
Phone: (888) 405-8805
Fax: (651) 405-0079
Email: bill.hinderks@stpaul.com
cc: Ceil Smith, City of Edina
Bill Homeyer, Harris Homeyer Company
Dave Agren, St. Paul Public Sector Services
3
CITY OF EDINA
PARK DEPARTMENT
MEMORANDUM
DATE: August 25, 1999
TO: John Keprios, Park Director
FROM: Vince Cockriel, Park Superintendent
SUBJECT: BANDY RINK MAINTENANCE COSTS
Below I have attempted to identify the cost relating to the yearly maintenance of the Lewis
Park Bandy Rink. They are fairly consistent from year-to-year. The labor costs are
$13,344. This figure is based on the premise that we work on rinks from December 1St
until February 15`h each year. During that period, the only day we don't work is
Christmas Day. The water usage costs are $2,600. This figure is based on the premise
that it takes 1 million gallons of water to flood the bandy rink surface, to a depth of 6
inches, before play begins. Then, during the course of the rink season, 2 million more
gallons are used to maintain this depth.
The yearly depreciation of the bandy boards, goals, and nets is $450. This is based on the
premise that the $4,500 worth of bandy specific equipment will last 10 years.
In conclusion, the yearly cost for the Park Maintenance Department to maintain the Lewis
Park Bandy Rink is $16,394.
Please feel free to contact me with any questions.
VC/dj
�SN�
01
1888
may/
Park & Recreation
Park Recreation Overview
Maintenan
69.7%
Park & Recreation
Distribution by Area
^ '—+nistration
.4.0%
Park & Recreation
Distribution by Expenditure
Central SP^^^..
210/
Equipment
4%
Commoditiess
8%
Col
Services
13%
Recreation
6.4%
Salaries
54%
CITY OF EDINA ANNUAL BUDGET PAGE -61
FUND: FUNCTION: AREA: PROGRAM: I
GENERAL I PARK & RECREATION I ADMINISTRATION 1 0600
SUMMARY OF PERFORMANCE MEASURES
Park Administration - 0600:
Personal services consist of 7 full time employees and occasional season part time help in this
area. The seven full time positions include:
1. Director
2. Assistant Director
3. Recreation Supervisor
4. Adaptive Recreation Supervisor
5. Senior Citizen Director
6. Office Coordinator
7. Secretary
Responsibility is to administer and maintain the entire Park and Recreation Department
including: 39 parks totaling 1,552 acres of park property, revenue facilities (Golf Courses,
Arena, Gun Range, Aquatic Center, Art Center, Edinborough Park, and Centennial Lakes Park),
administering and programming a Senior Citizen's Center, adaptive recreation program,
administering and scheduling adult and youth recreational programs and thirteen athletic
associations (Baseball Association, Basketball Association, Girls' Athletic Association, Girls
Traveling Basketball, Youth Softball Association, Swim Club, Fast Pitch Softball Association,
Braemar City of Lakes Figure Skating Club, Football Association, Jr. Olympic Volleyball
Association, Soccer Traveling Club and Soccer Association), and working closely in operation
and administration of the Edina Garden Council, the Edina Historical Society and the Edina
Museum.
1999
Total Park & Recreation Budget $2,289,213
2000
$2,341,074
2.27%
CITY OF EDINA ANNUAL BUDGET
PAGE - 62
FUND:
UNCTION:
T
AREA:
PROGRAM:
GENERAL
PARK & RECREATION
ADMINISTRATION
0600
SUMMARY OF EXPENDITURES
1997
1998
1999
2000
ESTIMATED
BUDGETED
ACCT. DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
PERSONAL SERVICES:
4105 PAYROLL
$329,473
$341,591
$383,712
$383,712
$395,223
CONTRACTUAL SERVICES:
4201 PROFESSIONAL SERVICES
6,199
5,401
2,226
2,226
5,600
4202 CONTINUING EDUCATION
4,257
3,712
3,106
3,106
3,898
4204 DUES & SUBSCRIPTIONS
1,579
1,591
2,071
2,071
1,750
4208 MILEAGE
13,364
13,470
12,082
12,082
13,874
4256 TELEPHONE
592
258
1,346
1,346
1,373
25,991
20,831
20,831
26,495
24,432
COMMODITIES:
4502 BOOKS & PAMPHLETS
0
0
104
104
100
4504 GENERAL SUPPLIES
1,243
1,144
1,449
1,449
1,478
4516 OFFICE SUPPLIES
34
495
518
518
528
4600 PRINTING
13,958
10,860
16,410
16,410
16,738
15,235
18,481
18,844
12,499
18,481
CENTRAL SERVICES:
4802 GENERAL
90,840
92,640
96,504
96,504
106,764
4804 CITY HALL
16,872
17,388
17,796
17,796
9,300
107,712
114,300
114,300
116,064
110,028
EQUIPMENT:
4901 REPLACEMENT
1,877
0
4,284
4,284
4,370
TOTAL ADMINISTRATION
$480,288
$488,550
$541,608
$541,608
$560,996
CITY OF EDINA
ANNUALBUDGET
PAGE - 63
FUND: FUNCTION: AREA: PROGRAM:
GENERAL I PARK & RECREATION I RECREATION 1 0621 -0623
SUMMARY OF PERFORMANCE MEASURES
Athletic Activities - 0621:
These funds are used primarily for recreational program equipment and supervision for
approximately 150 coach pitch participants. This an eight week program for 7 year old girls and
boys, coached by volunteer parents with assistance from a paid coordinator/instructor. These
funds also assist ten athletic associations and all adult athletic programs in common equipment
needs.
Outdoor Ice Rinks - 0622:
These funds are used for all supervision, phone service, general supplies, and equipment for
twelve warming houses, hockey rinks, one bandy rink, and 12 general skating areas. This
consists of an 8 week season, 7 days a week from approximately December 15 to February 15
and can stay open longer - weather permitting.
Tennis Program - 0623:
These funds are used for supervision, coaching, USTA memberships, instruction and supplies
for approximately 500 tennis program registrants. The Tennis Program includes lessons for
students ages 5 -adult taught by USTA trained tennis instructors, a six week Team Tennis
League, which competes against tennis teams from surrounding communities and a Summer
Classic Tennis Tournaments (adult and youth) in early August.
CITY OF EDINA ANNUAL BUDGET
PAGE - 64
FUND:FUNCTION:
AREA:
PROGRAM:
GENERAL
PARK & RECREATION
RECREATION
0621 -0623
SUMMARY OF EXPENDITURES
1997
1998
1999
2000
ESTIMATED
BUDGETED
ACCT. DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ATHLETIC ACTIVITIES - 0621
PERSONAL SERVICES:
4120 PAYROLL
$1,620
$2,452
$2,575
$2,575
$2,652
CONTRACTUAL SERVICES:
4201 PROFESSIONAL SERVICES
837
251
114
114
232
4208 MILEAGE
0
0
114
114
0
228
228
837
251
232
COMMODITIES:
4504 GENERAL SUPPLIES
7,060
8,321
6,626
6,626
6,759
TOTAL ATHLETIC ACTIVITIES
$9,517
$11,024
$9,429
$9,429
$9,643
SKATING & HOCKEY - 0622
ERSONAL SERVICES:
4120 PAYROLL
$39,093
$26,514
$33,990
$33,990
$35,009
CONTRACTUAL SERVICES:
4201 PROFESSIONAL SERVICES
100
0
200
200
204
4256 TELEPHONE
9,761
5,133
7,047
7,047
7,188
5,133
7,392
9,861
7,247
7,247
COMMODITIES:
4504 GENERAL SUPPLIES
25
902
751
751
766
TOTAL SKATING & HOCKEY
$48,979
$32,549
$41,988
$41,988
$43,167
TENNIS INSTRUCTION - 0623
PERSONAL SERVICES:
4120 PAYROLL
$8,741
$12,994
$9,352
$9,352
$9,633
COMMODITIES:
4504 GENERAL SUPPLIES
4,077
5,699
4,000
4,000
4,080
TOTAL TENNIS INSTRUCTION
$12,818
$18,693
$13,352
$13,352
$13,713
CITY OF EDINA ANNUAL BUDGET PAGE -65
FUND: FUNCTION: AREA: PROGRAM:
GENERAL PARK & RECREATION RECREATION 0624-0627
SUMMARY OF PERFORMANCE MEASURES
Playground Program and Family Jamboree Special Event- 0624:
These funds are used for the implementation of the summer Playground Program, which is a
six week program offered at 13 different parks open to children ages 6 to 10. These funds are
also used for the annual Family Jamboree Special Event, which is an evening of family
entertainment featuring games, entertainment, refreshments and family fun at Centennial Lakes
Park.
Recreation Participant Programs:
Revenues for the T -ball program, the tennis instruction program, and the playground program
are all based on increases and decreases depending on the number of participants in each
program:
Program 1997 1998 1999
Coach Pitch 192 193 148
Tennis Instruction 471 525 530
Playground 426 455 461
Miscellaneous and Special Activities - 0627
These funds are used for miscellaneous special projects and equipment such as picnic
recreation kits, studies, dedications and grand openings.
CITY OF EDINA ANNUAL BUDGET
PAGE - 66
FUND:
FUNCTION:
AREA:
PROGRAM:
GENERAL
PARK & RECREATION I
RECREATION
0624-0627
SUMMARY OF EXPENDITURES
1997
1998
1999
2000
ACCT. DESCRIPTION
ACTUAL
ACTUAL
ESTIMATED
BUDGETED
ADOPTED
PLAYGROUND & FAMILY
JAMBOREE - 0624
PERSONAL SERVICES:
4120 PAYROLL
$19,045
$14,054
$21,048
$21,048
$20,679
CONTRACTUAL SERVICES:
4201 PROFESSIONAL SERVICES
441
100
1,780
1,780
1,816
4208 MILEAGE
0
350
350
350
357
2,130
441
450
2,130
2,173
COMMODITIES:
4504 GENERAL SUPPLIES
4,823
6,129
4,866
4,866
5,963
TOTAL PLAYGROUND & FAMILY
JAMBOREEE
$24,309
$20,633
$28,044
$28,044
$28,815
MISCELLANEOUS & SPECIAL
ACTIVITIES - 0627
PERSONAL SERVICES:
4120 PAYROLL
$788
$1,990
$1,545
$1,545
$1,591
CONTRACTUAL SERVICES:
4201 PROFESSIONAL SERVICES
1,449
2,362
621
621
633
COMMODITIES:
4504 GENERAL SUPPLIES
3,443
4,152
2,899
2,899
2,957
4508 PHOTOGRAPHIC SUPPLIES
0
0
103
103
105
3,443
3,002
4,152
3,002
3,062
TOTAL MISCELLANEOUS &
SPECIAL ACTIVITIES
$5,680
$8,504
$5,168
$5,168
$5,286
CITY OF EDINA ANNUAL BUDGET PAGE - 67
FUND: FUNCTION: AREA: PROGRAM:
GENERAL PARK 8 RECREATION t RECREATION 0628-0629
SUMMARY OF PERFORMANCE MEASURES
Senior Citizens - 0628:
These funds are used for part-time personnel, office equipment and supplies, printing, mailings
and general supplies for the Senior Citizen's Center.
Adaptive Recreation - 0629:
The adaptive recreation budget provides part-time seasonal staff for adaptive programs and
inclusion services for children with disabilities in Edina programs who need a 1:1 staff person or
Edina residents who receive inclusion services into programs in the other 3 cities (Richfield,
Eden Prairie, and Bloomington) in our joint powers agreement, Adaptive Recreation/Learning
Exchange (ARLE). It also includes professional services which pay for sign language
interpreters, a band for the summer dance, and other miscellaneous staff expenses. General
supplies cover all adaptive equipment and supplies for the variety of inclusion and adaptive
recreation programs held year round for youth and adults with disabilities.
CITY OF EDINA ANNUAL BUDGET
PAGE - 68
FUND:
FUNCTION:
AREA:
PROGRAM:
GENERAL
PARK & RECREATION I
RECREATION
0628-0629
SUMMARY OF EXPENDITURES
1997
1998
1999
2000
ESTIMATED
BUDGETED
ACCT. DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
SENIOR CITIZENS - 0628
PERSONAL SERVICES:
4120 PAYROLL
$17,873
$17,400
$12,360
$12,360
$12,731
CONTRACTUAL SERVICES:
4256 TELEPHONE
4,217
592
2,050
2,050
2,091
COMMODITIES:
4504 GENERAL SUPPLIES
7,110
6,573
517
517
527
4600 PRINTING
0
0
6,626
6,626
6,759
6,573
7,143
7,143
7,286
7,110
TOTAL SENIOR CITIZENS
$29,200
$24,565
$21,553
$21,553
$22,108
DAPTIVE RECREATION - 0629
PERSONAL SERVICES:
4120 PAYROLL
$18,091
$17,548
$16,350
$16,350
$16,840
CONTRACTUAL SERVICES:
4201 PROFESSIONAL SERVICES
2,437
3,709
6,134
6,134
6,257
COMMODITIES:
4502 BOOKS & PAMPHLETS
18
0
100
100
102
4504 GENERAL SUPPLIES
1,413
3,760
1,500
1,500
1,530
4600 PRINTING
1,091
2,214
1,900
1,900
1,938
2,522
5,974
3,500
3,500
3,570
TOTAL ADAPTIVE RECREATION
$23,050
$27,231
$25,984
$25,984
$26,667
TOTAL RECREATION
$153,553
$143,199
$145,518
$145,518
$149,399
CITY OF EDINA ANNUAL BUDGET PAGE - 69
FUND: FUNCTION: AREA: PROGRAM:
GENERAL PARK & RECREATION PARK MAINTENANCE
SUMMARY OF PERFORMANCE MEASURES
Park Maintenance
Payroll Distribution
Park maintenance consists of 17 personnel which include the following positions:
1 Superintendent
1 Foreman
1 Environmental Specialist
3 Park Keeper III's
10 Park Keeper ll's
1 Janitor
1 Contract Forester (part-time year round)
1 Contract Weed Inspector (part-time seasonal)
General Maintenance
$90,752
Charged to Other Funds:
Mowing
98,020
City Hall
$8,858
Field Maintenance
107,107
Art Center
2,060
General Turf Care
64,693
Weed & Tree Assmt
2,297
Forestry
100,603
Pool
4,120
Litter Removal
15,192
Building Maintenance
127,396
Total Park Maint. Payroll
$761,855
Paths & Hard Surfaces
Maintenance
15,392
Skating Rink Maintenance
125,365
$744,520
Explanation of Change:
$24,000 has been added to fund the Career Development progam.
CITY OF EDINA ANNUAL BUDGET PAGE - 70
FUND: FUNCTION: AREA: PROGRAM:
GENERAL PARK & RECREATION I PARK MAINTENANCE
SUMMARY OF PERFORMANCE MEASURES
This page is intentionally left blank.
CITY OF EDINA ANNUAL BUDGET PAGE - 71
FUND: FUNCTION: AREA: PROGRAM:
GENERAL PARK & RECREATION MAINTENANCE 0640-0641
SUMMARY OF PERFORMANCE MEASURES
General Maintenance - 0640:
This account handles the paid leave, training and equipment maintenance for the park
maintenance programs. Paid leave includes sick, vacation, and holiday pay.
Mowing - 0641:
Funds from this account are used for maintenance of all manicured grass areas consisting of
422 different areas all mowed and maintained with a minimum of 10 days between cuttings. All
scheduled athletic fields are maintained every 5 working days.
4
CITY nF FIlINO ANNUAL BUDGET
PAGE - 72
FUND:FUNCTION:
I
AREA:
PROGRAM:
GENERAL
PARK & RECREATION
MAINTENANCE
0640-0641
SUMMARY OF EXPENDITURES
1997
1998
1999
2000
ESTIMATED
BUDGETED
ACCT. DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
GENERAL MAINTENANCE - 0640
PERSONAL SERVICES:
4105 PAYROLL
$81,123
$91,670
$84,711
$84,711
$90,752
CONTRACTUAL SERVICES:
4202 CONTINUING EDUCATION
1,965
553
3,313
3,313
3,379
4256 TELEPHONE
1,947
2,105
3,313
3,313
3,379
2,658
6,626
3,912
6,626
6,758
CENTRAL SERVICES:
4802 GENERAL
217,500
221,700
229,212
229,212
192,888
4806 PUBLIC WORKS BUILDING
19,356
20,556
22,008
22,008
22,764
4808 EQUIPMENT OPERATION
148,848
153,636
159,636
159,636
168,624
385,704
395,892
410,856
410,856
384,276
TOTAL GENERAL MAINTENANCE
$470,739
$490,220
$502,193
$502,193
$481,786
MOWING - 0641
PERSONAL SERVICES:
4105 PAYROLL
$79,925
$64,460
$91,670
$91,670
$98,020
CONTRACTUAL SERVICES:
4248 CONTRACTED REPAIRS
1,038
0
0
0
0
COMMODITIES:
4504 GENERAL SUPPLIES
2,890
1,377
1,449
1,449
1,478
TOTAL MOWING
$83,853
$65,837
$93,119
$93,119
$99,498
CITY OF EDINA ANNUAL BUDGET PAGE - 73
FUND: FUNCTION: AREA: PROGRAM:
GENERAL I PARK & RECREATION I MAINTENANCE 0642-0643
SUMMARY OF PERFORMANCE MEASURES
Field Maintenance - 0642:
All sports fields are specially prepared for scheduled games. These fields are dragged and
field lined with a chalk material. A special mixture (agricultural lime) is used each spring for
filling holes and regrading is done as needed during the playing season. All of the field areas
are fertilized each year and the grass is treated with herbicides. The grassy playing surfaces in
all of these parks are aerated, seeded and/or sodded when necessary to maintain safe ground
cover.
This account is supplemented by a $6 field use fee from participants. In 1998, $40,784 was
contributed from the activities listed below. This amount was paid by the following groups:
Activity
Adult Soccer
Adult Baseball
Adult Softball
Edina Baseball Association
EGAA Flag Football
Edina Youth Softball Association
Edina Girls Fast Pitch Softball
Edina Soccer Assoc. & Soccer Club
Edina Football Association
Miscellaneous Field Rentals
Total
General Turf Care - 0643:
Dollars Generated
$1,470
220
8,400
6,000
894
3,618
360
16,890
3,940
1,466
$40,784
The funds in this program provide for all city properties and general park maintenance. This
includes the contracted spraying of weeds (dandelions) twice a year in areas that are in keeping
with Edina's Turf Management Plan.
CITY OF EDINA ANNUAL BUDGET PAGE - 7
FUND:
FUNCTION:
PROGRAM:
GENERAL
TAREA:
PARK & RECREATION
MAINTENANCE
0642-0643
SUMMARY OF EXPENDITURES
1997
1998
1999
2000
ESTIMATED
BUDGETED
ACCT. DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
FIELD MAINTENANCE - 0642
PERSONAL SERVICES:
4105 PAYROLL
$134,384
$116,503
$99,910
$99,910
$107,107
CONTRACTUAL SERVICES:
4201 PROFESSIONAL SERVICES
339
415
569
569
580
4248 CONTRACTED REPAIRS
2,092
1,875
569
569
580
2,431
2,290
1,138
1,138
1,160
COMMODITIES:
4504 GENERAL SUPPLIES
9,402
5,620
5,177
5,177
5,281
4558 FERTILIZER
4,004
4,550
1,760
1,760
1,795
4561 INFIELD MIXTURE
1,931
7,791
1,553
1,553
1,584
4563 LINE MARKING POWDER
4,765
5,537
3,624
3,624
3,696
4566 WEED SPRAY
0
0
518
518
528
4568 SEED
1,091
3,535
1,656
1,656
1,689
21,193
27,033
14,288
14,288
14,573
i'OTAL FIELD MAINTENANCE
$158,008
$145,826
$115,336
$115,336
$122,840
GENERAL TURF CARE - 0643
PERSONAL SERVICES:
4105 PAYROLL
$57,762
$49,748
$58,710
$58,710
$62,571
4110 OVERTIME
1,177
349
2,060
2,060
2,122
60,770
58,939
50,097
60,770
64,693
CONTRACTUAL SERVICES:
4201 PROFESSIONAL SERVICES
3,991
2,099
10,560
10,560
10,771
4248 CONTRACTED REPAIRS
0
342
5,384
5,384
5,492
4310 LICENSES AND PERMITS
80
130
207
207
211
4,071
2,571
16,151
16,151
16,474
COMMODITIES:
4504 GENERAL SUPPLIES
1,299
2,187
3,209
3,209
3,273
4522 SAND, GRAVEL, & ROCK
0
0
1,139
1,139
1,162
4558 FERTILIZER
2,744
2,593
4,348
4,348
4,435
4562 SOD & BLACK DIRT
391
3,049
2,174
2,174
2,217
4566 WEED SPRAY
2,452
2,045
4,141
4,141
4,224
4568 SEED
468
2,104
6,212
6,212
6,336
11,978
21,223
7,354
21,223
21,647
TOTAL GENERAL TURF CARE
$70,364
$64,646
$98,144
$98,144
$102,814
CITY OF EDINA
ANNUAL BUDGET
FUND: FUNCTION: AREA: PROGRAM:
GENERAL I PARK & RECREATION I MAINTENANCE 0644-0645
SUMMARY OF PERFORMANCE MEASURES
Forestry - 0644:
PAGE - 75
These funds are used to administer a comprehensive park and boulevard forestry program plus
removal of diseased trees on private properties. This account includes contracted tree removal
and stump removal of all trees that are diseased (diseased trees on private properties are
contracted for removal only when necessary). This account provides for maintenance of tree
trimming on boulevard and park trees as well as contractual oak wilt disease identification,
control and prevention program. All boulevard tree trimming and removal is assessed to the
property owner. It also includes approximately $5,000 for planting new park trees and
shrubbery throughout the park system.
Litter Removal - 0645:
These funds are used for maintenance and removal of all trash from 39 parks areas on a daily
basis in season or a weekly basis throughout the year. This also includes the purchase of trash
containers.
CITY OF EDINA I ANNUAL BUDGET
PAGE - 76
FUND:
FUNC
ION:
AREA:
PROGRAM:
GENERAL
PA
K & RECREATION
MAINTENANCE
0644-0645
SU
MARY OF EXPENDITURES
1
97
1998
1999
2000
ESTIMATED
BUDGETED
ACCT. DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
FORESTRY - 0644
PERSONAL SERVICES:
4105 PAYROLL
$1)2,301
$75,334
$89,610
$89,610
$95,298
4110 OVERTIME
1,478
1,376
5,150
5,150
5,305
D3,779
76,710
94,760
$1
94,760
100,603
CONTRACTUAL SERVICES:
4201 PROFESSIONAL SERVICES
8,051
16,419
13,977
13,977
14,257
4208 MILEAGE OR ALLOWANCE
1,674
1,779
1,760
1,760
1,795
4248 CONTRACTED REPAIRS
1,410
114
11,492
11,492
11,722
4250 RUBBISH REMOVAL
6,957
6,982
13,045
13,045
13,306
18,092
25,294
40,274
40,274
41,080
COMMODITIES:
4504 GENERAL SUPPLIES
590
3,208
1,864
1,864
1,901
4560 PLANTING & TREES
5,148
8,185
8,697
8,697
8,871
4562 SOD & BLACK DIRT
0
349
6,419
6,419
6,547
4580 TOOLS
3,320
1,922
2,071
2,071
2,112
9,058
19,051
13,664
19,051
19,431
TOTAL FORESTRY
$130,929
$115,668
$154,085
$154,085
$161,114
LITTER REMOVAL - 0645
PERSONAL SERVICES:
4105 PAYROLL
$17,721
$10,528
$13,390
$13,390
$15,192
CONTRACTUAL SERVICES:
4250 RUBBISH REMOVAL
4,196
2,807
6,522
6,522
6,652
COMMODITIES:
4504 GENERAL SUPPLIES
8,098
1,427
7,454
7,454
7,603
TOTAL LITTER REMOVAL
$30,015
$14,762
$27,366
$27,366
$29,447
CITY OF EDINA ANNUAL BUDGET PAGE -77
FUND: FUNCTION: AREA: PROGRAM:
GENERAL PARK & RECREATION MAINTENANCE 1 0646
SUMMARY OF PERFORMANCE MEASURES
Building Maintenance - 0646:
These funds are used for the maintenance, repair, and cleaning of 28 buildings in the park
system. These funds are also used for the upkeep and new construction of 10 hockey rinks in
the park system.
Buildings Maintained:
1.
Aquatic Center Bath House
15.
Grange Hall
2.
Arden Park Shelter
16.
Highlands Park Shelter
3.
Arneson Gazebo
17.
Lewis Park Shelter
4.
Arneson Greenhouse
18.
Normandale Park Shelter
5.
Arneson Historical House
19.
Pamela Park Shelter
6.
Art Center
20.
Rosland Park Picnic Shelter
7.
Braemar Complex
21.
Rosland Park Comfort Station
8.
Bredesen Comfort Station
22.
Strachauer Park Shelter
9.
Cahill School Building
23.
Todd Park Shelter
10.
Chowen Picnic Shelter
24.
Wooddale Picnic Shelter
11.
Cornelia School Park Shelter
25.
Utley Park Restrooms
12.
Countryside Park Shelter
26.
Van Valkenburg Complex
13.
Creek Valley Park Shelter
27.
Walnut Ridge Park Shelter
14.
Garden Comfort Station
28.
Weber Park Shelter
Explanation of Change:
$18,00 has been added to maintain the new buildings added in 1998.
riTv nF 1=nINn ANNUAL BUDGET
PAGE - 78
FUND:
GENERAL
FUNCTION:
PARK & RECREATION I
AREA:
MAINTENANCE
PROGRAM:
0646
SUMMARY OF EXPENDITURES
1997
1998
1999
2000
ESTIMATED
BUDGETED
ACCT. DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
BUILDING MAINTENANCE - 0646
PERSONAL SERVICES:
4105 PAYROLL
$114,223
$123,549
$121,452
$121,452
$127,396
CONTRACTUAL SERVICES:
4201 PROFESSIONAL SERVICES
3,897
13,456
4,000
4,000
4,080
4248 CONTRACTED REPAIRS
3,133
4,103
4,600
4,600
5,692
4252 LIGHT & POWER
80,955
84,177
75,110
75,110
83,612
4254 HEAT
18,427
13,140
22,000
22,000
27,440
4256 TELEPHONE
7,306
5,026
10,000
10,000
10,200
4262 LAUNDRY
6,023
10,143
11,165
11,165
11,388
130,045
126,875
119,741
126,875
142,412
COMMODITIES:
4504 GENERAL SUPPLIES
21,553
35,063
21,315
21,315
24,741
4540 REPAIR PARTS
4,085
6,800
14,718
14,718
15,012
4580 TOOLS
3,776
5,076
5,075
5,075
5,177
4604 LUMBER
8,870
5,235
9,237
9,237
9,422
4606 LAMPS & FIXTURES
0
3,084
1,015
1,015
1,035
4642 SAFETY EQUIPMENT
•4,060
0
4,669
4,669
4,762
42,344
55,258
56,029
56,029
60,149
TOTAL BUILDING MAINTENANCE
$276,308
$308,852
$304,356
$304,356
$329,957
CITY OF EDINA ANNUAL BUDGET PAGE - 79
FUND: FUNCTION: JAREA: PROGRAM:
GENERAL PARK & RECEREATION MAINTENANCE 0647-0650
SUMMARY OF PERFORMANCE MEASURES
Paths, Hard Surfaces, Hockey Rinks, & Park Amenities Maintenance - 0647:
These funds are used for the maintenance of all hard surface areas within the park system.
This includes the resurfacing of 26 tennis courts, resurfacing and maintaining 8 hard surface
basketball courts, and maintenance and surfacing of 10 miles of walking and bicycling paths
within the park system.
These funds are also used for the maintenance and replacement of 23 playground equipment
sites, plus park lighting, picnic tables, bleachers, tables, chairs, park benches, signs and
drinking fountains throughout Edina's 39 parks.
Skating Rink Maintenance - 0648:
These funds are used for flooding and maintaining an operation of 11 hockey rinks and 12
general skating areas.
This account is supplemented by a $6 per participant user fee, which was paid by the following:
Activity 1998
Edina Hockey Association $4,788
Adult Bandy 3,060
Adult 4 -Man Hockey 2,000
Adult Co-Rec Broomball 400
TOTAL $10,248
Equipment - 0650:
This account provides funding for the replacement of existing Park Maintenance equipment and
for the purchase of any new additional equipment needed for maintenance of all parks.
CITY OF EDINA ANNUAL BUDGET PAGE - 80
FUND:
FUNCTION:
AREA:
PROGRAM:
GENERAL
PARK &RECREATION
MAINTENANCE
0647-0650
SUMMARY OF EXPENDITURES
1997
1998
1999
2000
ACCT. DESCRIPTION
ACTUAL
ACTUAL
ESTIMATED
BUDGETED
ADOPTED
PATHS, HARD SURFACES, HOCKEY
RINKS & PARK AMENITIES - 0647
PERSONAL SERVICES:
4105 PAYROLL
$9,029
$15,847
$13,390
$13,390
$15,392
CONTRACTUAL SERVICES:
4201 PROFESSIONAL SERVICES
53,385
11,863
51,765
51,765
52,800
COMMODITIES:
4504 GENERAL SUPPLIES
1,834
2,528
3,831
3,831
3,908
4524 BLACKTOP
0
3,275
3,106
3,106
3,168
4526 ROAD OIL
0
0
2,381
2,381
2,429
9,318
1,834
5,803
9,318
9,505
TOTAL PATHS & HARD
SURFACE MAINTENANCE
$64,248
$33,513
$74,473
$74,473
$77,697
SKATING RINK MAINT. - 0648
PERSONAL SERVICES:
4105 PAYROLL
4110 OVERTIME
COMMODITIES:
4504 GENERAL SUPPLIES
4540 REPAIR PARTS
TOTAL SKATING RINK MAINT
EQUIPMENT - 0650
EQUIPMENT:
4901 REPLACEMENT
4902 NEW
TOTAL EQUIPMENT
.OTAL PARK MAINTENANCE
$91,508
19,278
$69,757
13,984
83,741
3,941
1,356
5,297
$104,030
15,450
119,480
2,050
1,760
3,810
$104,030
15,450
119,480
$109,451
15,914
125,365
110,786
3,879
169
2,050
1,760
3,810
2,091
1,795
3,886
4,048
$114,834 1 $89,038 1 $123,290 1 $123,290 1 $129,251
$102,181
0
$69,084
0
$69,084
$1,397,446
$94,387
15,338
$109,725
$1,602,087
$94,387
15,338
$109,725
$1,602,087
$102,181
$1,501,479
$96,275
0
$96,275
$1,630,679
INTEROFFICE MEMORANDUM
TO:
GORDON HUGHES
FROM:
JOHN KEPRIOS
SUBJECT:
YEAR 2000 BUDGET ASSUMPTIONS.
DATE:
SEPTEMBER 10, 1999
The following are additional funding requests based on anticipated needs for the Park and
Recreation Department in the year 2000.
Approximately $75,000 for additional maintenance and operational expenses incurred due to
the construction of 4 park shelter buildings, 2 comfort stations, one basketball court, one
outdoor hockey rink, one additional general skating rink, five new irrigation systems, as well
as, increased turf maintenance (slit seeding, aerification, irrigation, and herbicide
application). The $75,000 should cover the cost of one additional Park Keeper III plus all
additional heat, light, power, and commodities needed to maintain the new additional park
amenities. In light of levy limits in place for the year 2000, I recognize that the reinstatement
of a park maintenance worker is likely not realistic. The Park Maintenance Department in
essence is in need of two more full-time staff. We are currently one short of what was in
place in 1990. Since then, we have added a significant number of acres and facilities (Van
Valkenburg Park, Wooddale Park, park shelter buildings, comfort stations, etc.) to the park
system while reducing the number of full-time staff. There will be more permanent restroom
facilities made available to the public during daylight hours in the year 2000 than ever before
in the history of the department. Without adequate manpower to keep the facilities clean and
operational, the doors will have to be locked. I anticipate that the new heat, light, power, and
commodities expenses alone will cost approximately $18,000. If needed, I can attempt to
provide a more detailed breakdown of these new anticipated maintenance expenses. As you
may recall, I did point out to the City Council prior to the Referendum that, if we build these
facilities, we would be faced with approximately $79,000 in new operational expenses.
2. If the Union and management bargain and agree upon a new career development plan, an
unknown dollar amount will be needed to implement the plan. Should the plan be adopted, I
estimate that the most expensive case scenario for the Park Maintenance Department in the
year 2000 would require an additional $24,000. If the plan cannot be funded in the year
2000, I would ask that the Park Maintenance Department fill the Park Keeper III vacancy
through an internal promotion. This will cost approximately $3,200.
• 3. Another unknown budgetary consideration would be the funding of a newly funded sick
leave incentive plan. It is my understanding that the City Council will be given a report on
the issue for their consideration.
4. I also am requesting an increase in the paths and hard surfaces budget. This part of the
operational budget has had to cover the costs to resurface parking lots, tennis courts,
basketball courts, pathways, hard -surface play courts (4 -square, hop scotch etc.), as well as
cover the costs to replace picnic tables, drinking fountains, park benches, lighting, fencing
and virtually all miscellaneous park amenities. The fund has not been adequate to keep up
with just basic maintenance of all the paths and hard -surface court areas. This line item
budget needs an additional $30,000; however, in lieu of levy limits, this would be an area that
could be deferred for another year.
5. I am requesting that a separate budget in the amount of $5,000 be established to pay part of
the costs associated with the Geese Control Program (similar to the line item budget for the
Deer Control Program). The costs per year continue to escalate without any specific budget
item earmarked to cover the costs, which have been $7,000 per year and will likely be $8,000
per year or more beginning 1999. I suggest that the Golf Course continue to pay for a portion
of the expenses; however, I believe that expenses are escalating to a point where there needs
to be shared expenses.
6. I am also concerned about the availability of funding to operate and maintain any new
recreation facilities and programs, such as, a new senior citizen center, a performing arts
theater and new gymnasiums.
7. Lastly, but certainly not least, the Park and Recreation Department desperately needs capital
funding just to simply maintain existing facilities. An outline of those needs are detailed in
the Capital Improvement Plan.
In summary; the Park and Recreation Department is not requesting any new or additional
facilities or programs. I propose that we do our best to maintain existing infrastructure to a
quality standard and keep facilities accessible to the public. Please know that I recognize the
constraints caused by levy limits and I thank you for the opportunity to express the needs of the
Park and Recreation Department.
EDINA
GARDEN COU-!1LII00'1-1
August 25, 19Q9
Mr. John Keprios, Director
City of Edina Parks ,, Recreation Department
4801 ',Vest 50th Street
Edina, MN 554-24
Dear Mr. Keorios:
Officers of the Edina Garden Council have asked me to inform you of
ceitain concerns we have, reflecting our own thoughts together with
complaints expressed to us by individual Garden Council Members.
These involve two signs recently placed at Arneson Acres Park.
The first is an "Adopt -11 -Park" sign at the park entrance, giving
credit to the Edina hlistorical Society. .'1e believe the siLn is both
misleading and an affront to Garden Council members, who contribute
hundreds of hours each year growing plants, placinc, them throughout
the park (as well as at other City owned sites) and participating in
their care. In addition, the Garden Council spends thousands of
dollars each year for seed, plants, and growing supplies, as well as
having provided the funds for construction of the gazebo and the
fountain.
Our concern about the sign goes beyond merely "giving credit where
credit is due"; we believe it places our credibility in jeapordy and
will impair our future fund raising abilities. The money we spend to
beautify the park is obtained by conducting,, two events that also
consume a great amount of our members volunteer time; a spring plant
sale and a summer tour of selected private gardens in Edina. The
Purpose of both events is advertised as being to raise funds for the
benefit of Arneson .'acres Park. In the minds of many who visit the park
during these events, the sign will make that a very questionable claim.
The late 1,4r. Arneson's bequest to the City of Edina also granted certain
benefits to the Garden Council (principally a facility for meetings),
but it also resulted in our incurring substantial responsibilities.
ode believe that for many years these have been .such .,.qore than merely
met. If any organization has "adopted'" the park, it is our Garden
Council. Vv'hile the sign might be appropriate for highways and for
parks that provide public recreation, it is clearly not appropriate for
Arneson Acres Park.
Of les.--;er- concern is the IIHIP-Llo Dolly" sign placed in front of the park
off 70th Street. The word "Closed" placed at the bottom of the sign
could be misinterpreted to mean that the park itself is closed. The
public would benefit from the message not being confusing.
Further on the subject of signage. We su,,-gest,as an enhances,qent to the
gardens, that wooden signs with burned in letteririrr be prepared and
olaced to -identify ach of five individual prdens; namely: "Shade
Carden" Perennial each of
Hosta Garden", '�-J-,00dlanld Garden", and
MSKXXK ?lf,)eserve Garden".
','e regret having to present you with a problem that appears to involve
two worth-Evhile cooununity service organizations; however, we believe
•that someone who is not aware of what goes on at Arneson Acres Park has
erred, that our concerns are valid, and the situation needs to be corr-
ected.
Vie will greL.tly appreciate your efforts on our behalf in addressing
these matters and informing me as to what actions can be taken. I can
be contacted by phone at (612) 929-9082.
Yours very tt uly,
�d
el
71
Marlys Swetman, President
Edina ('[,amen Council
September 3, 1999
Marlys Swetman, President
Edina Garden Council
5512 Chantrey rd.
Edina, MN 55436
Dear Marlys:
City of Edina
In follow up to our phone conversation earlier this week, I again wish to thank you for
your August 25, 1999, letter concerning issues at Arneson Acres Park. As I mentioned
over the phone, I hope that the following actions resolve those issues and mend any hard
feelings caused as a result of those issues.
ADOPT -A -PARK PROGRAM AND SIGN
Upon receipt of your letter I gave the directive to have the Adopt -A -Park sign removed
immediately. I have done this under the assumption that the Edina Garden Council
would like one of two things to happen:
1. To have the Edina Garden Council's name on that sign, in which case, I have
enclosed an Adopt -A -Park application form for your signature.
2, Remove the sign and have no Adopt -A -Park sign at Arneson Acres Park. If it is the
Garden Council's majority opinion that the Adopt -A -Park program (which is simply a
volunteer driven park clean-up effort) has no place and is not appropriate for Arneson
Park, then I will remove Arneson Acres Park entirely from the Adopt -A -Park
program.
I sincerely believe that the collective efforts of all the Adopt -A -Park volunteers
throughout the entire park system do not equal the total amount of volunteer hours and
contributions of the Edina Garden Council. The annual contributions by members of the
Edina Garden Council should never be taken for granted by anyone. The Adopt -A -Park
sign at Arneson Acres Park was never intended to give credit to a small group of
volunteers in an effort to jeopardize the credibility of the Edina Garden Council. I
appreciate your candidness about the sign's effect on members of the Garden Council and
I sincerely apologize for any hard feelings that this may have caused. Please let me know
which of the two options the Garden Council favors.
HELLO DOLLY SIGN
The Historical Society's sign will be moved from the street entrance up to the Arneson
house entrance when their museum is "closed." This should eliminate any confusion
about the park being "closed." Please know that I have conveyed that message to my
staff and to Bob Kojetin, President of the Edina Historical Society.
City Hall (612) 927-8861
4801 WEST 50TH STREET FAX (612) 826-0390
EDINA, MINNESOTA 55424-1394 TDD (612) 826-0379
2
ADDITIONAL SIGNS FOR ARNESON ACRES PARK
The issue of plants and gardens identification signs is not a new issue. I can recall
discussions at previous Edina Garden Council meetings where there was not a consensus
as to adding more signs throughout the park (similar to the Minnesota Arboretum). As I
mentioned before, I am personally in support of more signs in Arneson Acres Park,
however, I ask that the Garden Council vote on a specific recommendation that includes:
• Total number of signs.
• Exact wording, print type, color and font size for each sign.
• Dimensions and type of material for each sign.
• Specific placement (location) of each sign.
I ask that the choice of sign material and location be maintenance friendly. I support the
use of plant and garden identification signs at Arneson Acres Park because it enhances
education and I believe it has a positive effect on the park user's experience. Having said
that, I have learned that not everyone feels that way. Therefore, please draw up a specific
recommendation to bring before your membership to vote up or down and, if approved, I
will gladly work with the Edina Garden Council to accomplish that request.
PARK IDENTIFICATION SIGN
When funding becomes available, I plan to develop a new entrance to Arneson Acres
Park that will include an island with a new park identification sign. The new entrance
should make entrance to the park safer, more aesthetically pleasing and will make the
park identification sign more visible from 70' Street traffic.
The intent of the new sign will be to give permanent recognition to the Edina Garden
Council, Edina Historical Society Museum, the formal gardens and of course the park's
name. The Garden Council will get an opportunity to review the plans and provide input.
CONCLUSION
Again, I am sorry for any hard feelings created over the sign issues. I look forward to
working with the Edina Garden Council in our common quest to beautify and enhance
our parks.
If you have any other concerns or questions, feel free to call me at 826-0430.
7S,erely,
John Kepri,irector
Edina Park and Recreation Department
Richard and Ruth Arrasmith
7200 York Avenue South #109
Edina, MN 55435
John Keprios
Park and Recreation Director
4801 W. 50th Street
Edina, MN 55424-1394
September 8, 1999
Dear Mr. Keprios,
This is a letter of appreciation to you and please pass on to the Garden Club
which I understand is responsible for the gorgeous gardens at
Arneson Park.
We have lived in Edina for the past eight years and have been grateful to live
adjacent to Centennial Park during this time. It has been exciting to watch it
grow. It is absolutely gorgeous and enjoyed by many of the residents of our
condo on a daily basis. We all feel blessed to have such a delightful spot at our
door. The concerts have been great and we love the new natural amphitheater.
It was only this past month that we discovered Edina's best kept secret Arneson
Park. It was the site of our grandaughter's small family wedding this past week
end. It was absolutely gorgeous. Our pictures were great as each background was
different just by moving a few feet. Our pictures came out better than the
professional photographer had done at our daughters wedding partly because of
the outstanding background.
The room was perfect for our 25 guests, we felt cozy rather than lost in a large
party room of our condo which we could have had free. We were on an
extremely small budget and your price was affordable, well kept, outstandingly
beautiful inside and out. There was nothing but praise for the entire facility and
especially the gorgeous grounds. Two different wedding limos pulled up to take
pictures while we were there also.
Many thanks to all concerned for the outstanding park system that allows for
more than one kind of park to meet various needs.
Sincerely and with Appreciation,
Ruth Arrasmith
Dear Edina Park and Rec. Department,
My name is Andrew Peterson and I sent you a letter last summer suggesting
Edina builds a skate park. That didn't get much response. What I think we need as well
as all other skaters in Edina is a small, free admission skate park for AGGRESSIVE
rollerblading and skateboarding. What do I mean by aggressive? You may have seen
the " X -games" on Espn or Espn2. There is a big park with ramps and Handrails or
pipes are what handrails look like. That is aggressive skating. Not just skating around
a lake path. In your last letter you gave me Three places to skate:
1.)Normandale Park Hockey Rink
2.)Pamela Park Hockey Rink
3.)Lewis Park Hockey Rink
All three of those are just flat concrete to skate around and around. Maybe for
the recreational skater but not for aggressive skaters. That's not what we mean as
skate park.So without a park we skate in front of stores and such that are good sites for
skating. Owners of stores around that area may not like that and kick them off. So what
do we do? Find another nice skating place and eventually get kicked out of there.My
friends and i used to skate at Corniliea elementary School. They eventually put up a
sign that said no skateboarding or rollerblading.Now we have recently been skating at
the Edina Community Center.They haven't done anything yet but I'm sure they will
soon.Then we have to find another place to have fun. That is why it is essential to all of
us kids who only want to have fun and not cause trouble to have a local skate park to
go to.
There are plenty of places for the public to go and have fun. Aren't the skaters
part of the public too? So why not build a public skate park for us so we have a real
place to go and have fun. It is not very fun to get kicked out of a parking lot of a store
because we're skating there. There are countless parks that are not being used for
anything. So why not make one a skate park? It is just one park.
Enclosed is a petition that i have started. There are not many signatures yet but
it will grow.
Please take this into consideration.
Sincerely,
bul
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BURNSVILLE SKATE PARK
Acknowledgment and Acceptance of Risks and Indemnity Agreement
This document affects your legal rights. You must read and understand it before
initializing and signing it. PLEASE PRINT LEGIBLY!! WE NEED TO BE ABLE TO
READ IT!!
Last name: } , !
First Name
If under 18, Name of Guardian:
Address: Phone:
Date:
City, State:
Zip:
I, the above named person being 18 or older in age, or the legal guardian of the above
named person who is under 18, in consideration of the services provided by the City of
Burnsville agents and employees, the promoters, other participants, officials, advertisers
and owners (hereafter collectively referred to as "Sponsors"), the rate charged for those
services, and the right to engage in this activity as a participant and/or volunteer, hereby
acknowledge, agree, promise and covenant with Sponsors, its agents and employees. on
behalf of myself, my heirs, assigns, personal representatives and estate as follows:
ACKNOWLEDGMENT OF RISKS
I UNDERSTAND AND ACKNOWLEDGE that the activity that I am about to
voluntarily engage in as a participant and/or volunteer bears certain known risks and
unanticipated risks which could result in INJURY, DEATH, ILLNESS OR DISEASE,
PHYSICAL OR MENTAL DAMAGE to myself, to my property or to spectators or other
third parties. I understand and acknowledge those risks may result in personal claims
against Sponsors, its agents or employees, or claims against me by spectators or other
third parties. These risks include but are no way limited to the following:
(1) the risks which are inherent in the activity of in-line skating and skateboarding
including, but not limited to, falling, coming in contact with ramps, walls, other
equipment or persons; (2) the acts or omission of negligence in any degree of
sponsors, and other persons or entities: (3) latent or apparent defects or conditions in
equipment or property supplied by Sponsors, or other persons or entities; (4) the
conditions of any tract or ramp and accidents connected with their use; (5) my own
physical condition or my own acts, or omissions; (6) first aid, emergency treatment or
other services tendered by Sponsors, or others; (7) consumption of any food or drink,
whether or not provided by sponsors, and untreated water from the environment.
n
LJ
I UNDERSTAND AND ACKNOWLEDGE that the above list is not complete or
exhaustive and that other risks, known or unknown, identified or unidentified, anticipated
or unanticipated may also result in injury, death, illness, disease, or damage to myself or
my property or to spectators or other third parties.
ACCEPTANCE OF RISK AND RESPONSIBILITY
I voluntarily agree, covenant and promise to accept and assume all responsibilities for
injury, death, illness or disease, or damage to myself or to my property arising from my
participation in this activity. I expressly agree, covenant and promise to accept and
assume all responsibility and risk for injury, death, illness, or disease to spectators or
other third parties and their property arising from my participation in this activity. My
participation in this activity is purely voluntary; no one is forcing me to participate in
spite of the risks.
RELEASE
I VOLUNTARILY RELEASE AND FOREVER DISCHARGE AND COVENANT
NOT TO SUE Sponsors, and all other persons or entities affiliated therewith. from any
and all liability, claims, demands, actions or type of action, which are related to, arise out
of or are in any way connected ,. ,h my participation in this activity, including, but
specifically not limited to any and all negligence, fault, or strict liability of Sponsors, and
all other persons or entities, for any and all injury, death, illness or disease, and damage
to myself or to my property. I FURTHER AGREE PROMISE AND COVENANT TO
HOLD HARMLESS AND TO INDEMNIFY Sponsors, its agents or employees, and all
other persons or entities from all defense costs, including attorney's fees, or from any
other costs incurred in connection with claims for bodily injury or property damage
which I may negligently or intentionally cause to spectators or other third parties in the
course of my participation in this activity.
I FURTHER AGREE AND COVENANT NOT TO USE, assert or otherwise maintain
any claim against Sponsors, its agents or employees, and all other persons or entities, for
injury, death, illness or disease, or damage to myself or to my property, arising from or
connected with my participation in this activity or from any claims asserted against me by
spectators or other third parties. IN SIGNING THIS DOCUMENT, I FULLY
RECOGNIZE THAT IF ANYONE IS HURT OR DIES, OR PROPERTY IS
DAMAGED WHILE I AM ENGAGED IN THIS ACTIVITY, I WILL HAVE NO
RIGHT TO MAKE A CLAIM OR FILE A LAWSUIT AGAINST SPONSORS, ITS
AGENTS OR EMPLOYEES EVEN IF SPONSOR, ITS AGENTS OR EMPLOYEES,
OR ANY OF THEM NEGLIGENTLY CAUSED THE BODILY INJURY OR
PROPERTY DAMAGE.
ACKNOWLEDGMENT OF EFFECT OF THIS RELEASE AGREEMENT
I UNDERSTAND -AND ACKNOWLEDGE that by initializing and/or signing this
document I have given up certain legal rights and/or possible claims which I might
otherwise assert or maintain against Sponsors, its agents or employees, and other persons
or entities, including specifically, but not limited to, rights arising from or claims for the
acts or omissions, fault negligence in any degree of Sponsors, its agents or employees,
and all other persons or entities.
I understand and acknowledge that by initializing and or signing this document, I have
assumed responsibility and LEGAL LIABILITY from the claims or other legal demands,
including defense costs, which may be asserted by spectators or other third parties against
me as a result of my participation in this activity.
PARTICIPANT INSURANCE BENEFITS AND REPRESENTATION
OF PHYSICAL CONDITIONS
I UNDERSTAND AND ACKNOWLEDGE that no major medical insurance benefits
will be provided to me during this activity. I certify that I have sufficient health,
accident, and personal liability insurance to cover any bodily injury, property damage or
disablement I may incur while participating in this activity, and to cover bodily injury or
property damage caused to a third parry as a result of my participation in this activity. If
I have no such insurance, I certify that I am capable of personally paying for any and all
such expenses or liability.
I FURTHER ACKNOWLEDGE that the undersigned is in good physical and mental
health, and not suffering from any condition, disease or disablement, which would or
could potentially affect participation in the activity.
ENTIRE AGREEMENT
I understand that this is the entire Agreement between the undersigned and Sponsored, its
agents or employees and that it cannot be modified OR changed in any way by the
representations or statements of Sponsors or any employee or agent of Sponsors, or by
the undersigned.
My signature below indicates that I have read this entire document, understand it
completely, and agree to be bound by its terms.
Signature of participant - Date:
Signature of parent or guardian (if under age of 18):
Signature of witness: