HomeMy WebLinkAbout1999-10-12 Park Board PacketEDINA PARK BOARD
TUESDAY, OCTOBER 12, 1999
7:30 P.M.
CITY COUNCIL CHAMBERS
AGENDA
* 1. Approval of Tuesday, September 14, 1999, Park Board Minutes.
2. Edinborough Park Private Rentals — Gene Persha.
3. Financial Overview — John Wallin, Finance Director.
*4. Fees and Charges.
5. Community Center Study Update - Chuck Mooty.
6. Community Education Services Report — Linda Presthus.
7. Other.
*S. Adjournment.
*These are agenda items that require or request Park Board action.
City Hall
4801 WEST 50TH STREET
EDINA, MINNESOTA 55424-1394
City of Edina
(612) 927-8861
FAX (612) 826-0390
TDD (612) 826-0379
Memo
To: Edina Park Board.
From: John Keprios, Director
Edina Park and Recreation Department
Date: October 6, 1999
Re: OCTOBER 12, 1999, PARK BOARD MEETING STAFF REPORT.
Enclosed you should find the following items:
1. Tuesday, October 12, 1999, Park Board Agenda.
2. Tuesday, September 14, 1999, Park Board Minutes.
3. Fees and Charges Proposal for the Year 2000.
STAFF REPORT
The following is the monthly staff report concerning each item on the agenda with the exception of
Approval of the Minutes and Other. "Other" is listed on the agenda in case last minute items come up
between now and the Park Board meeting, plus, cover any other concerns of Park Board members
and/or attendees.
EDINBOROUGH PARK PRIVATE RENTALS - GENE PERSHA
Mr. Gene Persha, Edina resident, would like to address the Park Board regarding an issue that he has
regarding our current rental policy at Edinborough Park. His concern is that the general public is
currently not allowed in the Grotto area of Edinborough Park during hours when the park is closed to'
the public due to private rentals.
To give you a little more background on what has led him to this position, he paid me a visit Monday
morning of this week to express his disappointment in an experience he encountered at Edinborough
Park on Saturday evening. He arrived unannounced during closed hours with a group of 30 high
school girls from Edina Homecoming who were not allowed access to the Grotto area to take photos.
As with every Saturday evening of the year, the park was closed for a private rental, and in this case a
wedding and reception.
Apparently another parent of the group had called Edinborough Park earlier in the week to ask if they
could take photos in the Grotto area on Saturday. The answer they heard was "yes", however, our staff
allegedly did not state what time the park closes on Saturday to the public.
Mr. Persha told me that he is of the opinion that the public should have access to the Grotto area even
during private rentals mainly because he is a taxpayer.
I explained to Mr. Persha that the entire park is closed to the public during private rentals because
private parties who pay $1,500 per evening to rent the park do use the Grotto area for their own
function. Private rentals use the Grotto area for quiet socialization space, refreshment station, photo
shots, and a variety of other uses unique to their rental.
To allow the public access to the Grotto area, skating rink, playground or amphitheater during private
rentals would significantly reduce the attractiveness, security, and function of a private rental. As a
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result, private rentals would diminish to a point where the park would be best served as an "open to the
public facility" during weekend evenings, which would result in significant losses in revenues.
Edinborough Park's private rentals net approximately $60,000 in revenues after expenses annually.
Having the facility open to the public without private rentals, Edinborough Park would lose the
$60,000 in net revenues plus have to endure expenses for heat, light, power and labor to keep the park
open to the public.
I also mentioned to Mr. Persha that large domestic photo shoots in the Grotto area are charged a fee of
$50.00 per hour, however, small Edina based groups are typically not charged a fee for brief snap shot
photo sessions. Mr. Persha also has issue with charging anything for using the Grotto area for a
domestic photo shoot.
I explained to Mr. Persha that if he felt strongly enough about these issues and wanted the policy
changed that he could approach the Park Board with his recommendation. He has verbally confirmed
that he will attend the Park Board meeting to address this issue at the October meeting.
FINANCIAL OVERVIEW - JOHN WALLIN, FINANCE DIRECTOR
As requested at the September Park Board meeting, Mr. John Wallin, Finance Director, will be present
at the October Park Board meeting to give a brief presentation on the following.
• Financial status of enterprise facilities, including five year projections.
• Explanation and current status of the Developer's Fund.
• History and current status of the Capital Fund.
• Historical philosophy of the city's fees and charges.
FEES AND CHARGES
The enclosed chart shows Year 2000 fees and charges proposed for all Park and Recreation
Department offered programs and rentals, including all enterprise facilities' fees and charges.
Three new categories that I am proposing are:
1. General Park Area Use/Hour.
2. General Park Area Use/Day.
3. Bredesen Park and Rosland Park Pathways.
There have been a few requests each year for exclusive use of certain general park areas and pathways
for parties, fund-raisers or other social events. There are typically two or three requests each year to
privatize the pathways around Lake Cornelia and Bredesen Park for fund-raiser events, competitive
runs or fun runs. I believe that the proposed fees for these new categories will cover our expenses and
serve as a reasonable price to pay for privatizing these public areas.
I should also point out that I recommend a significant reduction in the fee charged for use of the new
park shelter buildings. We have learned that the fee we put in place last year was a deterrent to several
potential rentals. The general feedback was that the fee was too high for the value. As a result, we had
very few rentals in 1999. I believe that we should make these facilities more accessible to the public
and encourage more utilization. At the reduced fee, we will likely not cover all our expenses
(maintenance labor, heat, light and water), however, it will encourage more use of the facilities.
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According to City Code, the Park Board is asked to recommend fees and charges to the City Council.
The philosophy that has long been followed in the City of Edina is that fees and charges are set at a
level that accomplishes the following:
• Users pay their fair share of the costs associated with the programs and facilities they use today and
should not place that burden on future taxpayers (user fee based philosophy).
• Keep programs and activities affordable to the maximum number of residents.
• Cover the costs associated with the activity or facility whenever possible.
• Find a way to allow all residents to participate in basic recreation programs regardless of their
ability to pay (i.e., Kenneth Rosland Scholarship Fund — Edina Foundation).
In other words, we could probably charge higher fees and charges in some cases without seeing a drop
in participation, whereas, higher fees in other programs would see significant drops in participation
and/or rentals. I believe that it is important to keep in mind our mission when establishing fees and
charges. There is a reason why the private sector does not offer a myriad of Art Centers. Art Centers
are not a profitable business, but are a highly valued service for communities. Some of our enterprise
facilities make a profit and some do not. We do our best to run an efficient business -like enterprise,
however, our mission is not to maximize profits.
The mission of the Edina Park and Recreation Department is to do our part in further developing,
preserving, and maintaining the City of Edina's parks, recreation programs, and resources as a premier
and comprehensive park and recreation department in the Twin Cities area.
The individual mission statements for each facility are:
EDINA ART CENTER
The mission of the Edina Art Center is to provide facilities, program and services that meet and reflect
the needs of its residents and neighbors for participation, education and enjoyment in the visual arts
with emphasis on fine arts.
BRAEMAR AND FRED RICHARDS GOLF COURSES
The missions of the Braemar and Fred Richards Golf Courses are to be a premier public golf facilities;
and to make golfing accessible and affordable to primarily, but not exclusively, Edina residents and yet
remain competitively priced with the Twin Cities area.
EDINA SENIOR CENTER
The mission statement of the Edina Senior Center is to provide needed services to all Edina residents
55 years and older, with major emphasis on recreational, health, social service and educational
programs. Inclusive in this mission statement and the following major areas: special events,
information and referral, dining, health, volunteerism and transportation.
EDINA AQUATIC CENTER
The mission of the Edina Aquatic Center is to be a premier public aquatic facility and to make
swimming accessible and affordable to primarily, but not exclusively, Edina residents and yet remain
competitively priced within the Twin Cities area.
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EDINBOROUGH AND CENTENNIAL LAKES PARK
The mission of Edinborough and Centennial Lakes Park is to be a premier cultural and recreational
oriented facility; and to make:
• diversified art forms for participants, performers, and observers.
• organized athletics (gym, pool and ice surface sports).
• recreationally oriented health enhancement activities (such as track, open pool swim, open gym,
weight lifting, open skating activities).
accessible and affordable to primarily, but not exclusively, Edina residents and yet remain
competitively priced within the Twin Cities area.
BRAEMAR ARENA
The mission of the Braemar Arena is to be a premier public ice facility and to make skating accessible
and affordable to primarily, but not exclusively, Edina residents and yet remain competitively priced
within the Twin Cities area.
Please know that all facility managers will be present to answer questions about their proposed fees
and charges.
COMMUNITY CENTER STUDY UPDATE - CHUCK MOOTY
I ask that Mr. Chuck Mooty again give the Park Board an update on the progress of the Community
Center Study project. Thanks Chuck!
COMMUNITY EDUCATION SERVICES REPORT - LINDA PRESTHUS
I ask that Linda Presthus give the Park Board a brief report on the last Community Education Services
Board meeting. Thanks Linda!
OTHER
Donations/Memorials:
The donations/memorials proposed policy is again not on the agenda because there have been
more developments in this area since the last Park Board meeting. I did attend the Historical
Society Board meeting this month to discuss my proposed policy and discuss the Joe Alexander
request. The Historical Society Board felt that a policy is needed and they also decided not to
pursue a tribute to Joe Alexander. In addition, I am scheduled to meet with representatives of
the Edina Foundation to pursue the idea of creating a memorial gardens approach for memorial
donation requests. I have created a detail rough draft proposal for memorials and donations that
I will distribute at the Park Board meeting for your review. I am not seeking Park Board action
on this item at this time.
EDINA PARK BOARD
7:30 P.M.
CITY COUNCIL CHAMBERS
SEPTEMBER 14, 1999
MEMBERS PRESENT: Chuck Mooty, Andy Herring, Linda Presthus, George Klus, Karla
Sitek, John Murrin, Dave Fredlund, Floyd Grabiel
MEMBERS ABSENT: Andy Finsness, Bill Jenkins, Tom White
STAFF PRESENT: John Keprios, Ed MacHolda, Janet Canton, John Valliere
OTHERS PRESENT: Gary Nyberg, Kirt Briggs, Dave Lees
I. APPROVAL OF THE AUGUST 11, 1999 PARK BOARD MINUTES
Chuck Mooty MOVED TO APPROVE THE AUGUST 11, 1999 PARK BOARD
MINUTES. Dave Fredlund SECONDED THE MOTION. N41NUTES APPROVED
II. WOODDALE PARK COMFORT STATION PROPOSAL
Mr. Keprios introduced two members from the Wooddale Neighborhood Committee, Kirt
Briggs and Dave Lees. He noted these two gentleman have been very active participants
in this group. He then introduced Gary Nyberg, President of SGN and also an Edina
resident who was filling in for Jon Brakke, the lead architect on this project who was
unable to attend the Park Board meeting.
Mr. Keprios explained some of the history behind this issue and indicated that a lot of
different renderings were shown to the neighborhood committee in which they have
responded to all of them one way or another.
Mr. Keprios explained that he has also spoken to the Rice family about moving the Greg
Rice Picnic Shelter to Utley Park, in which they are supportive if we need to do that. The
architect then came up with a drawing putting the new shelter building where the current
one is located. He noted that the new shelter would have one unisex bathroom and a
utility room. Mr. Keprios stated that the color plan in the packet is what the committee
unanimously agreed upon. He commented that there is still one item that needs to be
decided upon and that is the cupola. He pointed out that the architect has done a good
job of matching the facility with the architecture of the neighborhood.
Mr. Keprios commented that a lot of wonderful ideas were borne out of this
neighborhood committee and they will continue to keep in touch with them as Wooddale
Park is further developed. Mr. Briggs stated that by getting the neighborhood involved
everyone was able to voice their opinion. He noted that by the end everyone was in
agreement that the structure fit the need and also enhanced the overall setting of the park.
Mr. Murrin asked is this comfort station going to have a keyless entry system in which
Mr. Keprios replied yes.
Mr. Fredlund asked if the structure they were shown is the $85,000 structure in which
Mr. Keprios replied yes, however that is a rough guess and they are hoping that amount
will be on the high side because of only having one restroom. Mr. Fredlund commented
that the architectural fees seem to be exorbitant. Mr. Keprios explained that amount will
include everything from day one when the first building was designed.
Mr. Mooty indicated that he thinks this is a very attractive facility and is glad that there
was a consensus with the group because that is very important. He noted that he is very
much in favor of what is being proposed.
• Mr. Klus stated that he also thinks this is a great looking facility, however, he has one
question and that is why is there only one restroom. It was noted that the group felt one
restroom would meet the demand. The size of the facility was a big issue. Mr. Klus
asked what has been the city's policy when the other comfort stations were built, why has
there been two restrooms and not one. Mr. Keprios replied that from his perspective
people feel it is more socially acceptable to have two restrooms even when there may not
be the demand to have two restrooms.
Mr. Fredlund indicated that the proposed facility has one water closet and no urinal and
asked wouldn't it be more sanitary if there were a urinal. Mr. Nyberg stated that is a
good question and noted they definitely went around with that question. He pointed out
that a urinal would fit and would still be handicapped accessible. He stated that he
polled the women in his office and more of them indicated that they would not feel
comfortable with a urinal in the restroom. Mr. Keprios commented that, if necessary, it
would not be an expensive addition.
Mr. Herring asked how much does this cost compared to the original cost for this facility.
Mr. Keprios replied that is tough to answer because the comfort stations were bid along
with all of the other shelter buildings in on lump sum bid. Mr. Herring asked that he
would like a sense as to whether we are spending more or less on this one than the
original design. Mr. Keprios indicated that he is hoping it will be less because we have
one less restroom, however, there is an extended roof line. Mr. Herring noted that for
some reason $96,000 sticks out in his mind in which Mr. Keprios replied he projected
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that the original design would cost around $100,000. Mr. Herring indicated that in a
sense it's the architectural fees that are bumping this amount up because it's been done a
few times. Mr. Herring asked if this comfort station is consistent with the architecture
that we used for the other comfort stations throughout the parks in the city in which Mr.
Keprios replied it is very close.
Mr. Herring indicated that the report states that the funding for this project will come out
of the Developer's Fund and asked if the Park Board has any input on that because he
would not like to see it taken from there. Mr. Herring stated that he would prefer to use
some other resource other than the Developer's Fund. Mr. Keprios explained that the
comfort station for Wooddale Park was always meant to be part of the referendum.
Money was borrowed from the Developer's Fund to finish the Aquatic Center
development. When the Aquatic Center paid back those funds, those dollars were to be
used to finance the construction of the comfort station at Wooddale Park. He stated that
by law the money from the referendum had to be spent within a 24 month period. He
indicated that was the strategy used to bankroll the money for the construction of the
comfort station. Mr. Herring asked if the $140,000 is the amount that has been paid back
in which Mr. Keprios replied yes. He noted that Mr. Wallin, the Finance Director, has
informed him that another loan payment will also be made from the Aquatic Center. Mr.
Herring asked Mr. Keprios if he knew what that amount is. Mr. Keprios replied that the
juggling of funds to finance these projects is somewhat complicated and might be best
explained by the Finance Director. Mr. Keprios asked if it would be beneficial to the
Park board to have the Finance Director attend the next meeting to address these
questions. Mr. Herring noted that would be helpful.
Mr. Mooty pointed out that the current balance in the Developer's Fund is $249,000, and
the approximate cost for the comfort station is $108,000, therefore the Developer's Fund
would go down to approximately $140,000. Mr. Keprios replied that is correct. Mr.
Keprios also noted that the playground equipment for Wooddale Park would not come
out of the Developer's Fund but he is proposing it to come out of an old capital fund
balance that has been in our back pocket for a rainy day since the day we were told that
funding to the capital fund was cut.
Mr. Herring indicated that he wants to make sure he understands the money situation. He
noted that he has been on the Park Board a long time and the Developer's Fund used to
have a significant amount of money in it. He stated that he feels it would be very
beneficial to have the Finance Director attend a Park Board meeting because this is an
issue for him. Mr. Herring also stated that if the Developer's Fund is how is has just been
described then he is okay with taking money from the Developer's Fund for the comfort
station.
Mr. Klus asked about the old capital budget reserve. Mr. Keprios explained that he was
reserving the old capital plan balance to make up for projects that went over budget on
the referendum. He was saving money from an old capital plan for a rainy day.
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Mr. Herring commented that the issue of putting in a comfort station at Wooddale Park
has been around for a long, long time and he would like to commend the neighborhood
committees and staff who have worked on this because there was a lot of perseverance.
Mr. Keprios indicated that he would also like to thank the architect because he was very
responsive to the committee's input and has designed an aesthetically pleasing and
functional building.
Chuck Mooty MOVED TO ACCEPT THE STAFF'S RECOMMENDATION FOR THE
CONSTRUCTION OF THE PROPOSED COMFORT STATION AT WOODDALE
PARK. Linda Presthus SECONDED THE MOTION. MOTION CARRIED.
It was asked when will construction begin in which Mr. Keprios replied that he will be
working with the architect to determine what is the best time line financially to bid the
project. The question becomes, do we bid it now and give them a longer date to
complete it or do we ask for them to complete it over the winter. We will go forward
with whatever is in the City's best interest financially.
Ms. Sitek asked Mr. Keprios if he is concerned that we are setting a bad precedent by
asking the neighborhood want they want in the park, especially to this extent where we
have spent so much money on architects and re -plumbing. Mr. Herring commented that
without listening to the neighbors we were getting ready to spend $100,000 on something
they didn't want. Be stated how could we tell taxpayers we are going to spend your
money to build something you don't want. Ms. Sitek replied that it's her park too. Mr.
Herring noted he understands that and that is why they actually did get a lot of input on
this. Mr. Fredlund indicated that it seems like a nice compromise. Mr. Keprios noted
that the lesson learned is that we should have asked the neighborhood first because then
we wouldn't have ended up with such exorbitant architect fees, relocation and design
changes.
III. WOODDALE PARK PLAYGROUND EQUIPMENT PROPOSAL
Mr. Keprios noted that as his reports indicates it will cost approximately $7,000 to
$8,000 to correct what is wrong with the playground equipment. He stated that
Wooddale Park and. Normandale Park are the top two that need to be replaced. He
pointed out that he was planning to replace both playgrounds this year, however, he was
not planning on not having any capital funding for the past three years. He commented
that, as his staff report points out, staff recommends that Wooddale Park needs to be
done more so than Normandale Park.
Mr. Klus asked if there are the same safety concerns at both Wooddale and Normandale
Park. Mr. Keprios replied he feels Wooddale is a more hazardous condition because of
the sidewalk around the play structure where the safety surface sand is constantly being
dumped on the sidewalk creating a dangerous condition. That is the difference between
the two parks as to which one you would do first because there is only enough money to
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do one. Mr. Klus asked if the money for this is coming out of the Developer's Fund. Mr.
Keprios responded that will come out of the old capital fund remaining balance.
Mr. Fredlund asked if the risk assessment was done at Normandale Park as well. Mr.
Keprios indicated that it was not, however, it is pretty much the exact same structure.
Ms. Sitek indicated that she is still concerned about not doing Normandale Park and
doing Wooddale Park. Mr. Herring stated that he is having a hard time picking one park
over another even if there is one differentiation point between the two.
Mr. Keprios stated that the options at this time are to either do one park or not do any
parks, because there is not enough money to do both. Mr. Muffin asked if statistically we
could prove that Wooddale Park has more foot traffic, activity, sand problems, etc. Mr.
Keprios replied that they cannot prove that statistically.
Ms. Sitek asked what park programs are held at Wooddale Park in which it was noted
there were some girls softball games played there this year. Ms. Sitek stated that
Normandale Park is heavily scheduled with boys baseball games.
Mr. Mumn stated that since Wooddale Park is getting a new comfort station maybe it's
appropriate to do the playground equipment at Normandale Park first. Mr. Mooty
indicated that in fairness to Wooddale Park, they were not originally in favor of the
comfort station and it was not necessarily high on their list whereas the playground
equipment would be high.
Mr. Mooty asked if it would be possible to do both of the playgrounds and hold off on the
comfort station for a year and see whether we get the dollars. Mr. Keprios replied that
the City Council has directed him to build a comfort station at Wooddale Park.
Mr. Herring opened the floor if someone wanted to make a motion, however, he stated
that he would vote against just putting in playground equipment at Wooddale Park. Mr.
Fredlund asked would there be adequate funds if we zeroed out the Developer's Fund and
did both parks. Mr. Keprios replied he can't make that statement right now because
everything is in such flux right now with the park shelter buildings and comfort stations
contract finishing up and the transferring of funds. He stated that he will know more in a
few weeks.
Mr. Herring suggested to table this issue, especially since construction would not be
started until next spring. Mr. Keprios indicated that they can definitely delay this issue
until we know more about different sources of funds for these projects.
Mr. Mooty asked if staff could look into the possibility of doing both parks in stages
where we would use part of the equipment that's currently there so we could fix the
safety issues and then phase in the rest when dollars become available. This way both
could potentially be under way. Mr. Keprios stated that they cannot re -grade the site
until all of the playground equipment is taken out. However, we could possibly pull out
what we believe to be the most hazardous and just hang in there until we have the money
to do the rest.
Mr. Herring asked Mr. Keprios to look into financing both parks and come back with
information for the next Park Board meeting.
John Murrin MOVED TO TABLE THIS MATTER UNTIL THE NEXT PARK BOARD
MEETING. Dave Fredlund SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
IV. FEES AND CHARGES
Mr. Keprios explained the reason he has only listed the fees and charges for the adult
sports is because it is a timely issue. He noted he would like the Park Board's approval
for these 1999-2000 season fees.
Mr. Keprios indicated that at the last Park Board meeting there was a discussion on the
rental of ice for bandy. He stated that staff would like to charge $120.00 per hour this
year as opposed to the $60.00 that was charged last year. This is still a little less than
half of what the John Rose Memorial Minnesota Oval is charging. Mr. Keprios
commented that the bandy participants have indicated that they may not be willing to pay
that amount. However, if these fees are passed he will get a commitment out of the
bandy participants that either they pay the fee or there will not be a bandy rink. Mr.
Herring stated this must have been calculated out so it is close to $16,400. Mr. Keprios
replied that he and Mr. MacHolda talked about this at length and calculated it out a
couple of different ways. First, if we assumed the only reason for having the rink is
because of bandy then the total cost should be divided out by the total number of hours
they use in a season. This would equate to a charge of approximately $350 an hour to
cover all expenses. However, if you divide that by the total number of hours they could
purchase in a season it would be only $35.60 an hour. Secondly, we can look at what
they charge for ice at the Roseville Oval, which is artificially refrigerated ice that is
resurfaced by a Zamboni in between every game. Not being apples to apples with the
Oval, renting the Lewis Park bandy rink for half of the Oval's price would be fair. Ms.
Sitek asked what do they charge at the Oval in which it was noted $240.00 an hour and
according to their Park Director, that price is likely to be even higher this year. Ms. Sitek
replied if the bandy people really want a bandy rink in Edina, they will pay it.
Mr. Herring stated that the theory here has always been that the users pay for their use
and we should no longer subsidize that service. It was also noted that bandy is the only
non-resident athletic program we offer. Ms. Sitek indicated that her husband played on
the first bandy team and it used to be free. Ms. Presthus commented that if we raise the
bandy fee this might help solve the issue and they won't want to play in Edina anymore
and we could then change the area into a soccer field.
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Mr. Klus asked how are the other fees figured. Do you try to get a certain percentage of
revenue to offset the expenses? Mr. Keprios replied that we do not lose money on our
sports programs. If anything, we make a little money to cover capital expenses that pay
for facility improvements. Mr. Herring stated that we don't always cover all of our
expenses because it doesn't cover staff's time, etc. Mr. Herring commented that the
neighborhood does enjoy the large sheet of ice and it is a benefit to them. Ms. Sitek
noted that it is her understanding that this may be the last year we offer bandy.
Mr. Grabiel indicated that he is a little concerned that for adult basketball we charged
$400.00 in 1999 and made money and we are now raising it to $425.00. He asked why is
it that government can raise fees higher than the rate of inflation. Mr. MacHolda replied
the fee has been raised because they are going from a 10 game schedule to a 12 game
schedule, which is budgeted at a break-even proposition. Also, a third play-off bracket
was added to the post -season, which adds additional expenses. He noted that the
expenses for basketball are officials, registration with the state, purchasing state berths,
trophies, t -shirts for the winning team, basketballs and scorebooks, so it's a wash.
George Klus MOVED TO APPROVE THE FEES AND CHARGES FOR THE ADULT
ATHLETICS. Karla Sitek SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
V. YEAR 2000 BUDGET AND CAPITAL PLAN
Mr. Keprios indicated that everyone should have received in their packet a copy of the
budget which he has proposed to the City Manager who will then make a proposal to the
City Council. He stated that he liked the process this year because he was given the
opportunity to tell the City Council what he felt were the most critical needs in the Park
and Recreation Department. Mr. Keprios stated that the numbers of facilities and park
acreage have grown and the expectation of the customer has gone up. However, the total
number of staff has actually declined in the past decade. Mr. Keprios noted that for the
most part they are looking at a 2 '/s% to 3% increase across the board whether it is for
general supplies or professional services. Mr. Keprios explained that where they fall the
shortest is with the capital plan. He noted that one might ask why do you need more
money if you just finished up with a 10 million dollar referendum. The reason being is a
lot of what they did with the referendum money was for maintenance. Mr. Keprios
pointed out that the number one question he received at almost every one of the 40
referendum informational meetings was why haven't we kept up the maintenance.
Therefore, we need a capital plan just to keep up with maintenance so we don't find
ourselves back doing another referendum in the near future. Mr. Klus asked what is the
City Council's view on this. Mr. Keprios replied they have not yet heard the capital plan
issue. The staff is currently working very hard right now with the Finance Department,
City Manager and a few others to find alternatives to fund a capital plan in this seemingly
endless era of levy limits. We need to find some alternate sources of funding whether it
be through enterprise facilities, liquor stores, utility fund, etc. to find a creative way to
fund a long-term capital plan.
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VI. COMMUNITY CENTER STUDY - CHUCK MOOTY
Mr. Mooty indicated that he and Mr. Keprios attended a meeting today with a lot of other
people from City Hall, the School District, Community Center and a group of architects
to discuss various issues. He stated that in going through the generic proposals everyone
was in support of the concept of trying to enhance the overall community center with the
idea that there would be a referendum that would be voted on sometime in May 2000.
Mr. Mooty explained that right now the issue is trying to figure out what will actually fit
in the space as well as make sure that the assessment has been made of maximizing
where those facilities should be put. For example, how much should be put at the
community center and how much at other potential sites. He stated that if everything
works out, construction could start in November or December of next year. Mr. Mooty
pointed out that hopefully everything will be further defined in the next six weeks with
the goal of having this plan put in place around the first of November. This is also the
same time frame when the Kunz Lewis site should be defined as far as what will
ultimately be proposed for that location.
Ms. Sitek asked if this is going to be Park and Recreation maintained in which Mr.
Mooty replied that it will be maintained by the schools. However, it would be a city
referendum and therefore the dollars for the election for the referendum would be
coming primarily from the city. Mr. Murrin asked Mr. Mooty how he feels about the
concept and how it can help the city. Mr. Mooty responded he thinks he is the wrong
person to ask because he is very biased on the whole thing. He noted that this
referendum would provide for additional gymnasiums that we so badly need here. Mr.
Mooty stated that this is the most economically wise approach by keeping most of this at
the community center, which is a centralized location. Mr. Mooty explained that the
library would be part of the Kunz Lewis site, which would also incorporate a senior
center.
Mr. Murrin pointed out that Mr. Mooty has been a very active and an integral part of the
fundraising effort and has heard he has been just marvelous. He stated that this needs to
be a community effort that will benefit the whole community. Mr. Mooty commented
there have been a lot of people working on this, however, the question is whether the
community be in support of it when it's time to vote.
Mr. Fredlund asked if any figures have been discussed for the referendum in which Mr.
Mooty replied that realistically they are looking at somewhere around 8 million dollars or
possibly even more. Mr. Herring asked what will we get for 8 million dollars. Mr.
Mooty noted the football stadium, storage facility underneath, potential remodeling and
relocation of the track, concessions and restroom. It also includes a field -house which
would include gyms, running tracks and fitness type capabilities for training. The
remodeling of the current facilities is also included in the 8 million. Mr. Fredlund asked
if there are going to he three new gymnasiums. Mr. Mooty indicated that is the concept
right now with a potential fourth gym at another school site. Mr. Mooty explained that
F:3
the goal for the Kunz Lewis site is to have the library and senior center basically paid by
the person developing that particular property.
Mr. Keprios indicated that he would like to see an additional excess levy referendum on
the ballot to approve an additional levy to pay for operational expenses at the new senior
center. He explained that he is concerned if a senior center is built there may not be
enough money within our current operating budget to pay for additional operating
expenses for a new senior center.
Mr. MacHolda asked Mr. Mooty if he anticipates any other groups, such as the Edina
Swim Club, asking to be part of this referendum. Mr. Mooty replied that he thinks the
Edina Swim Club would definitely love to see a new pool built, however, he feels the
reason this even has legs right now is because the school is willing to take on the
maintenance. The cost of the maintenance should not be an incremental cost to a
significant degree, however, with a pool it would be very different and he doesn't think
the school would be interested in that. He stated that to get this referendum through, a
pool should not be part of it at this time. Mr. Mooty indicated that his goal would be to
try to do this in a way that doesn't necessarily prohibit the Edina Swim Club from being
able to propose a competitive pool in the future. Therefore, that is why at this time he
would not like to take up the space at Valley View if we don't need to. This way the
Edina Swim Club will know that we are not totally voiding the ability to ever do it but
will have to wait and see.
Mr. Herring asked why would the city pay for the football stadium. Mr. Mooty indicated
he thinks the view on this is that it's a community project no different than the
gymnasiums. Also, the goal will be to have the stadium used a little bit more than it is
currently being used, possibly it could be used for soccer games. Mr. Herring
commented that he assumes they are going to have rights to use these facilities. Mr.
Mooty stated the School District would have the first right. Mr. Herring agreed that the
schools will always have the first priority and the city will be second, just like it is now at
the facilities.
Mr. Mooty pointed out that after going through this, it all comes down to it's the same
dollar whether it's coming through the city or through the school. He stated that this is
something we need, it's all a community element and his goal is to see it get done.
Mr. Herring asked if anyone has looked at the demographics on basketball. He stated
that he knows we are really jammed on gym space, but looking to the future are the
numbers there to support this number of gymnasiums in say five years. Mr. MacHolda
replied that currently the numbers could support twice as many gymnasiums, the sport
has exploded and yes, the numbers will still be there. Ms. Presthus confirmed there was
a group working on the demographics a few years ago and those numbers have been run.
Mr. Mooty stated that the greatest concern is not having enough, however, we need to
find the balance of whether the people are willing to support this without trying to get
overly aggressive on what they would like to do. Mr. MacHolda commented that soccer
E
is another game that would like indoor space. You can play basketball and volleyball in
the gymnasiums but you cannot play soccer, therefore, that is another group that's fairly
large who could utilize gym space.
Ms. Sitek stated that she has heard that the school is sometimes not very reasonable in
the way they allocate things in what they say yes and no to. Therefore, she thinks it's
important to be careful that they don't have full say in everything because she has found
them to be less than reasonable. Mr. Mooty noted that there will be some type of an
arrangement as to how these facilities will be operated. Mr. Keprios explained that, in
his view, the city and the school work very closely together on the collaboration of
facilities in a manner that best serves the community.
VII. OTHER
A. Donations - Mr. Keprios indicated that he was hoping to have the donation
memorial policy on the agenda with a recommendation. However, he has found that it is
not as easy to come up with a proposed policy as he had hoped. He noted that Mr.
Valliere has had some great input with regards to what he is doing at the golf course. Mr.
Keprios informed the Park Board that he will be meeting with the Historical Society in
October and will ask them to come up with some creative ideas to pay tribute to and
memorialize people who have passed away who have done wonderful things for the City
of Edina. He will also come up with an idea on how we can approach some of these
proposals for donations and memorials. Mr. Keprios stated that after this he will bounce
these ideas off of his staff and give them one more shot at it. At that time he hopes to
have a policy ready to present to the Park Board.
B. Community Requests - Mr. Keprios handed out a copy of a petition he received
from young residents who would like to see Edina build a skate park. He noted that he
also received a request to build a horseshoe pit as well as an archery range. Mr. Keprios
stated that he likes to keep the Park Board up to date on comments he receives from the
community.
C. Soccer Goals - Mr. Murrin indicated that someone asked him to bring up the topic
of the safety of our soccer goals. Apparently this was on a recent "60 Minutes" where
there have been deaths with these goals falling over. He asked what is the situation in
Edina. Mr. Keprios noted that he did ask the Park Superintendent and Park Foreman how
our soccer goals are secured. He was told we are doing our part in that most of them are
permanent goals and are buried in concrete so that they will not move. However, there
are a few portable goals, which are only anchored to the ground, however, kids and adults
do occasionally find a way to pull the anchors out of the ground to move the goals to a
different location on the field.
D. Community Education Services Board Meeting - Mr. Keprios noted that he was
recently invited to attend the Community Education Services Board meeting to discuss
some joint publicity ideas, especially to new residents of Edina. Therefore, they are
10
looking at different ideas in which we may no longer have an activities directory but
something else. It was a very good discussion.
VIII. ADJOURNMENT
George Klus MOVED TO ADJOURN THE MEETING AT 9:20 P.M. John Murrin
SECONDED THE MOTION. MEETING ADJOURNED.
11
RESOLUTION SETTING
2000 PARK AND RECREATION FEES
BE IT RESOLVED that the Edina City Council does hereby approve and set the
following 2000 Park and Recreation Fees.
PARK AND RECREATION
FEES`
SUMMER SOFTBALL
1999
2000
PLAYGROUND
$12.00
$13.00
COACH PITCH
$40.00
$50.00
ADULT TENNIS INSTRUCTION
$35.00
$37.00
YOUTH TENNIS INSTRUCTION
$35.00
$37.00
PEE WEE TENNIS
$25.00
$26.00
TEAM TENNIS
$60.00
$63.00
TENNIS CAMP
$75.00
$79.00
YOUTH SUMMER CLASSIC TENNIS
TOURNAMENT
$12.00
$13.00
ADULT SUMMER CLASSIC TENNIS
TOURNAMENT
$15.00
$16.00
ADULT ATHLETIC
FEES`
SUMMER SOFTBALL
SOFTBALL POST SEASON TOURNEY
1999
2000
1999
2000
Co-Rec & Mens
Classic League
$345.00
$360.00
Team Entry Fee
$50.00
$55.00
Mens/Womens 35 &
Over & Industrial
League
$310.00
$325.00
BASKETBALL
Non -Resident Fee
Individual
$25.00
$26.00
5 -Man C League
$400.00
$425.00
Non -Resident Fee
Team
$150.00
$155.00
5 -Man B League
$400.00
$425.00
FALL SOFTBALL
HOCKEY
Co-Rec Leagues
$225.00
$235.00
4 -Man League L $200.00 $225.00
Mens Leagues
$200.00
$210.00
BROOMBALL
Non -Resident Fee
Individual
$25.00
$25.00
Co-Rec League
$285.00
$300.00
Non -Resident Fee
Team
$150.00
$150.00
BANDY
VOLLEYBALL
A -Division
$2,000.00
$120.00/hr
Officiated Leagues
$225.00
$235.00
B -Division
$1,100.00
$120.00/hr
Non -Officiated
Leagues
$125.00
$130.00
C -Division
$1,050.00
$120.00/hr
Non -Resident
Individual
$10.00
$10.00
AQUATIC CENTER
ART CENTER
SEASON TICKETS
MEMBERSHIPS: FAMILY -
RESIDENT FAMILY:
1999
2000
First 2 members
NON-MEMBERS
* $50.00/$60.00
* $65.00/$75.00
Each additional member
1999
$15.00
$25.00
Maximum 8 members
25 hours
$150.00
$225.00
RESIDENT INDIVIDUAL:
$16/$14
* $40.00/$50.00
* $40.00/$50.00
NON-RESIDENT FAMILY:
2 hours $17/$15
1999
2000
First 2 members
$5.00/hr.
* $70.00/$80.00
* $80.00/$90.00
Each addition al member
$4.84/hr.
$15.00
$30.00
Maximum 8 members
12 hours
$170.00
$270.00
NON-RESIDENT INDIVIDUAL
$32/$29
* $60.00/$70.00
* $50.00/$60.00
Daily Admission
6 hours $34/$31
$6.00
$7.00
Admission after 6 P.M.
$6.50/hr.
$7.00/hr.
$4.00
$5.00
Aquatic Instruction
*all clay classes add $5.00
$50.00
$60.00
* Early Bird Special if purchased no later than May 1, 2000.
ART CENTER
MEMBERSHIPS: FAMILY -
$35.00 INDIVIDUAL - $25.00
CLASS FEES * (based on # of hours in class)
Members - 10% discount
PARENT/CHILD WORKSHOPS*
includes 1 child and 1 adult
NON-MEMBERS
NON-MEMBER/MEMBER
1999
2000
1999
2000
25 hours
$4.28/hr.
$5.00/hr.
1 '/2 hours $15/$13
$16/$14
24 hours
$4.28/hr.
$5.00/hr.
2 hours $17/$15
$18/$16
21 hours
$4.55/hr.
$5.00/hr.
3 hours $21/$19
$22/$20
14 hours
$4.84/hr.
$5.00/hr.
4 hours $27/$25
$28/$26
12 hours
$5.12/hr.
$5.00/hr.
5 hours $31/$28
$32/$29
8 hours
$5.45/hr.
$6.00/hr.
6 hours $34/$31
$35/$32
5 hours
4 hours
$5.85/hr.
$6.35/hr.
$6.50/hr.
$7.00/hr.
7 hours $39/$35
8 hours $42/$38
$40/$36
$43/$39
*all clay and children's classes add $5.00
*all clay classes add $5.00
ARENA
1999
2000
Hourly Rate as of 9/95
$125.00
$130.00
Open skating Youth and Adult
_
$3.00
$3.00
Skate Rental
_
$1.50
$1.50
Skate Sharpening
$3.00
$3.00
SEASON TICKETS
set first week of September
RESIDENT FAMILY:
1999
2000
First 2 members
$65.00
$70.00
Each additional member
$5.00
$5.00
Maximum 7persons)
$90.00
$95.00
RESIDENT INDIVIDUAL:
_
$55.00
$60.00
NON-RESIDENT FAMILY:
1999
2000
First 2 members
$80.00
$85.00
Each additional member
$5.00
$5.00
Maximum (7 persons)
$105.00
$110.00
NON-RESIDENT INDIVIDUAL
_
$65.00
$70.00
CLASSES
$79.00
$79.00
BRAEMAR GOLF COURSE
GREEN FEES
1999
2000
18 hole - non -patron
$26.00
$27.00
18 hole - patron
$20.00
$21.00
9 hole - non -patron
$14.00
$15.00
9 hole - patron
$11.50
$12.00
GROUP FEES - 18 holes
_
$35.00
$40.00
GROUP FEES - 9 holes
$18.00
$20.00
PATRON CARDS until April 1
1999
2000
Individual
$55.00
$55.00
Executive Course
_
$25.00
$25.00
PATRON CARDS after April 1
1999
2000
Individual
$60.00
$60.00
Executive Course
_
$25.00
$25.00
COMPUTERIZED HANDICAPS
1999
2000
Resident
$19.00
$20.00
Non -Resident
$23.00
$24.00
LOCKERS
1999
2000
Men's 72 inch
$35.00
$35.00
Men's 42 inch
_
$25.00
$25.00
Ladies 72 inch
$15.00
$15.00
CLUB STORAGE
$35.00
$35.00
CLUB RENTAL
$7.50
$8.00
PULL CARTS
$2.50
$2.50
GOLF CARS
1999
2000
18 holes
$24.00
$24.00
9 holes
$14.00
$14.00
18 holes/person with disability/sgl
rider $14.00
$14.00
Group Car Fees
$32.00
GROUP GOLF LESSONS
1999
2000
Adult
$64.00
$78.00
Junior
$34.00
$36.00
BRAEMAR ROOM
1999
2000
Resident - wedding related
Nori-residents - wedding related
$650.00
$700.00
$675.00
$750.00
Other events
$250-$700
$275-$750
Concession Fees (an annual increase of 5%, as a general rule
I
BRAEMAR
EXECUTIVE COURSE
GREEN FEES
1999
1999
2000
Adult non -patron
$10.50
$9.50
$10.00
Adult patron
Junior - non -patron
$8.00
$8.50
Junior - non -patron
$6.00
$7.50
$7.50
Junior - patron
$11.00
$6.00
$6.50
Golf Cars (everyone)
Group Fees
$11.00
$11.00
Pull Carts
$2.00
$2.00
Group Fees
$13.00
$13.00
DRIVING RANGE
1999
2000
Large Bucket
$5.75
$6.00
Small Bucket
$3.75
$4.00
Warm -Up Bucket
$2.00
$2.25
FRED
RICHARDS GOLF COURSE
GREEN FEES
1999
2000
Adult - non -patron
$10.50
$10.50
Adult - patron
_
$9.00
$9.00
Junior - non -patron
$7.50
$7.50
Junior - patron
$6.00
$6.50
Golf Cars (everyone)
$11.00
$11.00
Pull Carts
$2.00
$2.00
Group Fees
$13.00
$13.00
GOLF DOME
1999
2000
Large Bucket
$6.25
$6.25
Senior Bucket
$6.00
$6.00
Time Golf '/z hour
$8.75
$8.75
Hourly Field Rental
$110.00
$110.00
League
$700.00
$700.00
14p
EDINBOROUGH
PARK
1999
2000
Daily Passes
$3.50
$4.00
SEASON PASSES
1999
2000
Edina Family first 2 members
$205.00
NA
Each Additional Member
$15.00
$25.00
Maximum 7 members
$280.00
$280.00
Edina Individual
$190.00
$200.00
Non -Edina Family first 2 members
$230.00
NA
Each Additional Member
$20.00
$30.00
Maximum 7 Members
$330.00
$330.00
Non -Edina Individual
$210.00
$230.00
Towel Fee
$1.00
$1.00
Skate Rental
$1.50
$1.50
Locker Rental
$0.25
$0.25
BUILDING RENTALS
1999
2000
1999
2000
Com'I Use/Trade Shows
$2,500.00
$2,500.00
Banners
$150.00
$150.00
Use of
Rink Area
$125.00
$125.00
EXCLUSIVE RENTAL
Cover Ice
Area
$400.00
$400.00
Friday Evening
$1,500.00
$1,600.00
Domestic Photo Shoot
(hourly)
Saturday Evening
$1,500.00
$1,600.00
Any Park
Area
Blocked
Off
$50.00
$50.00
Prom
$2,000.00
$2,200.00
Grotto
$ 50.00
$75.00
NON-EXCLUSIVE RENTALS: er hour
Theatre
$ 75.00
$75.00
1999
2000
Great Hall
$ 75.00
$75.00
Great Hall
$300.00
$300.00
Ice Rink
$100.00
$100.00
Theater
$125.00
$125.00
Commercial Photo Shoot
(hourly)
Grotto
$50.00
$75.00
Any Park
Area
Blocked
Off
$ 200.00
$200.00
Ice Rink
$100.00
$100.00
Grotto
$ 200.00
$200.00
Pool (swim team only)
$14.00
$14.00
Theatre
$ 200.00
$200.00
Great Hall
$ 300.00
$300.00
Ice Rink
$ 300.00$300.00
•
0
CENTENNIAL LAKES
Rental Concession Items
Weekend Rental -
Full Evening 6 PM - 1AM
Paddle Boats
4 person boat %2 hr
1999 2000
$ 5.00 $5.00
_
_ 1999 2000
Friday evening $600.00 $600.00
Winter sled per hr
$ 3.00 $3.00
Saturday evening $600.00 $600.00
Ice Skates
$ 1.50 $1.50
Champion Putting
BUILDING RENTALS
9 hole $3.50 $4.00
'/2 day - Salon
$100.00
$100.00
18 hole $7.00
Full da -Salon
$200.00
$200.00
$105.00
Amphitheater Rental
_
Dawn Games
Amphitheater Rental
I $75.00/hr
$75.00/hr.
Per Court 1 $8.00 $8.00
PARK DEPARTMENT RENTALS
General Park Areas:
Van Valkenburg/Courtn Fields
(Residents
`�.
1999
2000
_
1999
2000
Commercial Use (i.e.
TV)/hour
$60.00
$65.00
Per field/day includes
building/
$150.00
$150.00
Commercial use with
light/hour
$110.00
$115.00
Edin thletic Associations
Picnic shelter/day -
Cornelia
$100.00
$105.00
Field User
fee/participant
$6.00
$7.00
Showmobile/day (city
limits only)
$700.00
$700.00
Edina Hockey Association
Outdoor Hockey Rink
Athletic Fields - Residents OnlField
X,
User
fee/participant
$6.00
$7.00
Per field - per day
$100.00
$105.00
Park Shelter Buildings
half
-da
Per field - per hour
$35.00
$35.00
Weber Park
$75.00
$25.00
Per field - per hour
(with lights)
$55.
$55.00
Cornchool
Parkis S
$75.00
$25.00
Arneson AcresTerrace Room:
Todd Park ,
$50.00
$25.00
Per day/w/formal
gardens/gazebo
$125.00
$130.00
Walnut Ridge Park
$50.00
$25.00
Per hour, first ho
$ 50.00
$50.00
_
Park Shelter Build s full
-da
Each addition our up
to 4 hours
$ 25.00
$25.00
Weber Park
$1000
$50.00
Cornelia School
Park
$100.0050.00
Todd Park
$75.00
$50.00
Walnut Moe Park
$75.00
$50.00
n
PEGGY KELLY MEDIA ARTS STUDIOS
DO -IT YOURSELF
1999
2000
EQUIPMENT
1999
2000
SERVICES
HOURLY
HOURLY
RENTAL
2 DAY
2 DAY
FEE
FEE
RENTAL
RENTAL
Transfer movies to
$10.00
$12.00
35mm Slide
$10.00
$15.00
video
Projector _
Pictures or slides to
$10.00
$12.00
Dual Slide
$25.00
$30.00
video (album)
Projector
w/Dissolve Unit
Audio Dubbing or
$10.00
$12.00
VHS
$20.00
$25.00
Transfer
Camcorder
VHS Video Editing
$10.00
$10.00
Overhead
new $20.00
new $20.00
Projector
old $10.00
old $10.00
35mm Photo Copies
$5.00
$7.00
Opaque
$20.00
$20.00
Projector
35mm Slide Copies
$5.00
$7.00
16mm Movie
$20.00
$25.00
Projector
VHS Video Copies
$3.00
$4.00
Super 8mm
$15.00
$16.00
(up to 3 at one time)
per copy
Projector
er hour
with sound
Foreign Conversion
$5.00
$7.00
8mm Movie
$10.00
$11.00
(PAL, SECAM)
per copy
Projector
er hour
Laminator/Heat Press
$5.00
$5.00
Lowell Light Kit
$20.00
$20.00
Audio Cassette Dupl.
$1.00/
$1.00
Wireless Mike
$20.00
$20.00
copy
I
Kit
Customer provides blank cassettes video and audio), film and lamination supplies.
PHOTO/VIDEO STUDIO RENTAL
1999
2000
Studio - not staffed - Introductory pricing
$30.00/hour
$30.00
(includes 2 Canon XL1 digital mini -DV video
cameras, digital editor, and digital mixer) (props
and expendables not included
COMPUTER OPEN
STUDIO TIME
1999
2000
Macintosh G3 or Compaq 266 Mhz PC
$10.00/hour
$8.00/hr.
(includes use of Adobe Photoshop, PageMaker
non-members pay an
and Illustrator software with Epson Color Stylus
add'I $10.00 daily
printing - prints purchased separately)
access fee
MEMBERSHIP
All equipment or facility rentals
requires a membership.
1999
2000
One day/one visit pass - $10.00
$10.00
$10.00
Annual Individual Membership 12 months
$25.00
$25.00
Annual Family Membership 12 months
$35.00
$35.00
0
PARK DEPARTMENT RENTALS
General Park Areas:
Van Valkenburg/Courtney Fields
(Residents Only)
1999
2000
1999
2000
Resident Use/hour
NA
$35.00
Per field/day includes
building
$150.00
$150.00
Resident Use/day
NA
$105.00
Commercial Use (i.e.
TV)/hour
$60.00
$65.00
Commercial use with
light/hour
$110.00
$115.00
Edina Athletic Associations
Picnic shelter/day -
Cornelia
$100.00
$105.00
Field User
fee/participant
$6.00
$7.00
Showmobile/day (city
limits only)
$700.00
$700.00
Edina Hockey Association
Outdoor Hockey Rink
Athletic Fields - Residents Only:
Field User
fee/participant 7
$6.00
$7.00
Per field - per day
$100.00
$105.00
Park Shelter Buildings
(half-day)
Per field - per hour
$35.00
$35.00
Weber Park
$75.00
$25.00
Per field - per hour
(with lights)
$55.00
$55.00
Cornelia School
Park
$75.00
$25.00
Arneson Acres Terrace Room:
Todd Park
$50.00
$25.00
Per day/w/formal
gardens/gazebo
$125.00
$130.00
Walnut Ridge Park
$50.00
$25.00
Per hour, first hour
$ 50.00
$50.00
Park Shelter Buildings
(full -da )
Each additional hour up
to 4 hours
$ 25.00
$25.00
Weber Park
$100.00
$50.00
Cornelia School
Park
$100.00
$50.00
Todd Park
$75.00
$50.00
Walnut Ridge Park
1 $75.00
1 $50.00
Bredesen Park and Rosland
Park
Pathways:
Per hour
NA
$50.00
Per day
NA
$200.00
ROUGH DRAFT 10-4-99
DONATIONS POLICY
The City of Edina encourages and welcomes donations from civic groups, organizations,
individuals, businesses or churches for a variety of community programs, projects,
events, equipment, park amenities and land.
Giving appropriate recognition to the donor(s) will always be an important factor when
accepting donations. I propose that donations be recognized in a manner based on the
amount or dollar value of the donation. In other words, I propose that all donations
greater than $300.00 but less than $10,000 that are accepted by the City of Edina be
recognized by:
1. Displaying donation, name of donor, name or names of those given in memory of (if
applicable) on the City's web site for one calendar year (January 1 -December 31).
2. Displaying donation, name of donor, name or names of those given in memory of (if
applicable) in the City's About Town publication once during the calendar year (the
first edition of each year).
3. Sending letter of appreciation from the Park and Recreation Department to the
donor(s) for their contribution.
4. Keeping a permanent record of the contribution in the archives of the Edina Historical
Society.
For donations of $10,000-$24,999, I propose that they be recognized by:
1. Displaying donation, name of donor, name or names of those given in memory of (if
applicable) on the City's web site for one calendar year (January 1 -December 31).
2. Displaying donation, name of donor, name or names of those given in memory of (if
applicable) in the City's About Town publication once during the calendar year (the
first edition of each year).
3. Sending a letter of appreciation from the Mayor to the donor(s) for their contribution.
4. Keeping a permanent record of the contribution in the archives of the Edina Historical
Society.
5. Permanently displaying the name(s) of donor(s) on "CONTRIBUTORS TO THE
EDINA PARK SYSTEM" board under the bronze category.
6. Upon request, displaying a permanent bronze casting of the name of the donor and
accompanying language at a location approved by the Park and Recreation Director.
For donations of $25,000 or more, I propose that they be recognized by:
1. Displaying donation, name of donor, name or names of those given in memory of (if
applicable) on the City's web site for one calendar year (January 1 -December 31).
2. Displaying donation, name of donor, name or names of those given in memory of (if
applicable) in the City's About Town publication once during the calendar year (the
first edition of each year).
3. Presenting an engraved plaque of appreciation by the Mayor to the donor(s) for their
contribution at an appropriate time and location, i.e. a ribbon cutting ceremony, a City
Council meeting, or All Volunteers Awards Reception, etc.
4. Keeping a permanent record of the contribution in the archives of the Edina Historical
Society.
5. Permanently displaying the name(s) of donor(s) on "CONTRIBUTORS TO THE
EDINA PARK SYSTEM" board under the appropriate category, i.e. Silver, Gold or
Platinum.
6. Upon request, displaying a permanent bronze casting of the name of the donor and
accompanying language at a location approved by the Park and Recreation Director.
The permanent display board that gives recognition to those who have made significant
contributions to the park system would have the following categories:
CONTRIBUTORS TO THE EDINA PARK SYSTEM
PLATINUM $100,000 or more
GOLD $50,000 - $99,999
SILVER $25,000 - $49,999
BRONZE $10,000 - $24,999
Those who have contributed less than $10,000 at one time would not be placed on this
permanently and publicly displayed board. Those who have collectively contributed
more than $10,000 over a period of time (but never $10,000 or more at any one time)
would still not be placed on the board. I propose that this permanent display board be
placed in the Council Chambers or its adjacent hallway. If the Park Board prefers to have
this display in a park setting instead, I propose that it be displayed at Edinborough Park.
Both locations are secure and highly visible by the public.
I would further propose that the display board be retroactive to include all those
individuals, businesses and organizations who have made contributions to the park
system for as far back as we have available records. This would require some extensive
research, however, I believe that the results would be appreciated and worthwhile. There
are currently contributors for every category, including Platinum.
This proposed policy is not to be confused with the naming of parks, facilities, amenities,
programs, or events. This should be considered by the Park Board and City Council on a
case by case basis.
For those who wish to make contributions to the park system in memory of deceased
individuals, I am working with the Edina Foundation on a plan to create a memorial
garden in the park system. One thought is to have a memorial rose garden or hostas
garden at Arneson Acres Park with a tasteful display of memorial plaques.
In addition, I propose that staff generate a four color pamphlet that outlines this policy
with language that encourages donations and explains the process and procedure involved
in making a donation to the City of Edina. This generic pamphlet could be placed at all
enterprise facilities and City Hall for distribution. The pamphlet would include language
that encourages donations as small as trees and as large as playground equipment or
more. In all cases, we would first ensure that the donor(s) wish to have their name(s)
published in the manners stated above. The pamphlet will also point out that contributors
can remain anonymous with regards to public recognition if they so desire. The pamphlet
could also include a current list of all Silver, Gold and Platinum contributors that would
be updated on an annual basis.
BRAEMAR GOLF COURSE
6364 JOHN HARRIS DRIVE, EDINA, MINNESOTA 55439
PHONE (612) 826-6799 FAX (612) 826-6793
2000
BRAEMAR FEES & CHARGES
The Braemar Golf Course fees are in the high, middle range of the
municipal green fee structure. Braemar is positioned where it should be.
SOME COMPARISIONS
COURSE
Dwan in Bloomington
Minneapolis Public Courses (5)
Baker (Hennepin County)
Chaska Town Course
St. Paul/Ramsey County
Brookview (Golden Valley)
Braemar
patrons
1999 18 HOLE GREENS FEES
$23 (same as 1998)
$23 (weekday) $25 (weekend)
$29
$40 (weekday)
$20 (weekday)
$23
$45 (weekend)
$25 (weekend)
$25 (non -patron) $20 (patron)
$26 (non -patron) $20 (patron)
MEMBER OF
MINNESOTA GOLF ASSOCIATION
UNITED STATES GOLF ASSOCIATION
I
BRAEMAR GOLF COURSE FEES -COMPARATIVE 1998, 1999 & 2000
ITEM
1998
1999
2000
PATRON CARDS: regulation course (individual)
60.00
60.00
60.00
*$55.00
prior to April
15`*
executive courses (individual)
25.00
25.00
25.00
COMPUTERIZED HANDICAPS: resident
18.00
19.00
20.00
non-resident
22.00
23.00
24.00
LOCKERS: men's 72"
35.00
35.00
35.00
men's 42"
25.00
25.00
25.00
women's 72"
15.00
15.00
15.00
CLUB STORAGE
35.00
35.00
35.00
CLUB RENTAL
7.00
7.50
8.00
PULL CARTS
2.25
2.50
2.50
GOLF CARS: 18 holes
22.00
24.00
24.00
9 holes
13.00
14.00
14.00
18 holes single handicap person
11.00
14.00
14.00
18 hole group cart fee
30.00
32.00
35.00
GROUP GOLF LESSONS: adult
62.00
64.00
78.00(reduce class
junior
32.00
34.00
36.00size; adults only)
GOLF RANGE: large bucket
5.50
5.75
6.00
small bucket
3.50
3.75
4.00
warm-up bucket
1.75
2.00
2.25
GREENS FEES: 18 hole non -patron
24.00
26.00
27.00
18 hole patron
19.00
20.00
21.00
9 hole non -patron
13.50
14.00
15.00
9 hole patron
11.00
11.50
12.00
18 hole group fee
33.00
35.00
40.00
9 hole group fee
17.00
18.00
20.00
EXECUTIVE COURSE
RICHARDS
1998 1999
2000
1998
1999
2000
adult non -patron 9.00 9.50
10.00
10.00
10.50
10.50
adult patron 7.50 8.00
8.50
8.50
9.00
9.00
junior non -patron 7.00 7.50
7.50
7.00
7.50
7.50
junior patron 5.50 6.00
6.50
6.00
6.50
6.50
golf cars 10.00 11.00
11.00
10.00
11.00
11.00
pull carts 2.00 2.00
2.00
2.00
2.00
2.00
group fees 12.00 13.00
13.00
12.00
13.00
13.00
GOLF DOME: regular bucket
6.00
6.25
6.25
senior bucket
5.75
6.00
6.00
time golf %2 hour
8.50
8.75
8.75
hourly field rental
110.00
110.00
110.00
leagues
725.00
700.00
700.00
BRAEMAR ROOM: wedding related (resident)
625.00
650.00
675.00
wedding related (non-resident)
700.00
725.00
750.00
other events
250-675
250-725
275-750
The fee structure is cost driven. As new courses come on line they are faced with new
debt and invariably must charge higher fees. The Chaska Town Course cost $6.5
million to build, exclusive of land.
Braemar Golf Course receives no tax moneys and has paid its original land costs as
well as its original course and clubhouse construction. Many improvements continue to
be needed which are being addressed as moneys become available. The course still
has considerable debt for recent (last 10 years) expansions. Please see attached
improvements list with accompanying costs.
The future brings two important concerns: 1) more courses and golf domes mean
more competition and 2) the 'new nine' needs some rework as it has been met with
some resistance due to its perceived difficulty and the fact that it is a challenge for
much of our population to walk.
BRAEMAR GOLF COURSE DEBT
The following is a brief history of the facility improvements which are major in nature.
This corresponds with debt retirement.
YEAR
AMOUNT
PROJECT
1979
$225,000
new irrigation system
1986
$101,000
new sewer construction
1986
$250,000
new maintenance building
1987
$1,000,000
clubhouse expansion
1988
$242,000
executive course construction
1989
$197,000
executive course clubhouse construction
1990
$198,000
built new parking lot with lights
1993
$362,000
pro shop expansion
1994
$851,000
land purchase—Richards
1994
$446,000
Richards Clubhouse
1994
$1,338,000
Richards course construction
1994
$2,500,000
new nine construction
1997
$103,000
new deck/cart storage
1998
$80,000
cold storage building at maintenance
1998
$100,000
comfort station
1999
$80,000
roof repair
Bond Payments 2000
Depreciation Estimate is 1999 Actual
Course 426,481
Dome 54,750
Operating Cash Deficit as of August 31, 1999
Course (446,545)
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Principle
Interest
Total
Course
190,000
95,727.50
285,727.50
New Nine
35,000
36,885.00
71,885.00
Total
225,000
132,612.50
357,612.50
Richards
75,000
138,455.00
213,455.00
Total
300,000
271,067.50
571,067.50
Dome
30,000
29,365.00
59,365.00
Total Debt Outstanding before 2000
Payment
Course
1,790,000
530,988.75
2,320,988.75
New Nine
663,400
246,679.00
910,079.00
Total
2,453,400
777,667.75
3,231,067.75
Richards
2,448,600
961,357.00
3,409,957.00
Total
4,902,000
1,739,025
6,641,024.75
Dome
530,000
175,707.50
705,707.50
Depreciation Estimate is 1999 Actual
Course 426,481
Dome 54,750
Operating Cash Deficit as of August 31, 1999
Course (446,545)
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