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HomeMy WebLinkAbout1997-03-11 Park Board Packet�9Zr1A, �I� 0� e `N<T�q YU�L+T4 City of Edina EDINA PARK BOARD Tuesday, March 1 1, 1997 7:30 p.m. Manager's Conference Room AGENDA -* 1. ELECTION OF OFFICERS. 2. APPROVAL OF FEBRUARY 11, 1997, PARK BOARD MEETING MINUTES. 3. EDINA AQUATIC CENTER WATER PLAY EQUIPMENT. 4. EDINA AQUATIC CENTER MASTER PLAN 5. PARKS REFERENDUM PROJECTS UPDATE. 6. OTHER. *7. ADJOURNMENT. * These are agenda items that require or request Park Board action. City Hall (612) 927-8861 4801 WEST 50TH STREET FAX (612) 927-7645 EDINA, MINNESOTA 55424-1394 TDD (612) 927-5461 Memo To: Edina Park Board. From: John Keprios, Director Edina Park and Recreation Department Date: March 6, 1997 Re: STAFF REPORT. Enclosed you should find the following items: 1. Tuesday, March 11, 1997, Park Board Agenda. 2. Tuesday, February 11, 1997, Park Board Minutes. 3. REPORT/RECOMMENDATION to City Council 4. Letter from Williams Associates Architects, Ltd. STAFF REPORT The following is the monthly staff report concerning each item on the agenda with the exception of Approval of the Minutes and Other. "Other" is listed on the agenda in case last minute items come up between now and the Park Board meeting, plus, cover any other concerns of Park Board members and/or attendees. ELECTION OF OFFICERS The first item of business calls for election of officers. In accordance with City Code #1220.04, the Park Board elects a Chair and a Vice Chair to serve for 12 months. Therefore, staff will accept nominations for the positions of Chair and Vice Chair followed by a secret ballot. Park Board members may nominate themselves or another fellow Park Board member. EDINA AQUATIC CENTER WATER PLAY EQUIPMENT RECOMMENDATION The enclosed RECOMMENDATION/REPORT was submitted to the Edina City Council for their consideration on Monday, March 3, 1997. 1 am pleased to report that the City Council approved the Edina Park Board's recommendation to purchase and install the SCS Model #245 water play equipment. Chairman, Andrew Montgomery, and Member, Andy Herring, attended the City Council and spoke on behalf of the Park Board. No further Park Board action is requested on this matter. -2- EDINA AQUATIC CENTER MASTER PLAN As requested by Park Board member Andy Herring, a copy of Williams Associates Architects letter of proposal is enclosed for your review to further discuss the issue of a master plan for the Edina Aquatic Center. Williams Associates Architects is the firm that designed the new Edina Aquatic Center bathhouse and it is their professional opinion that a master plan be established to give the Edina Aquatic Center a long-term vision. As you will note, the development of a master plan would cost $5,800 plus expenses. In my opinion, there are many positive reasons to develop a master plan. This master plan process will provide us with a long-term vision with a realistic cost analysis to attain each improvement. At the January, 1997, meeting, the Park Board passed the following motion: Mr. Herring MOVED TO RECOMMEND THAT THE STAFF WITH THE ASSISTANCE OF A COMMITTEE FROM THE PARK BOARD PURSUE CREATIVE IDEAS FOR FINANCING AND ALSO COME UP WITH A RECOMMENDATION FOR THE PARK BOARD ON HOW TO ACQUIRE THIS NEW PLAY EQUIPMENT FOR THE ZERO DEPTH POOL. SECONDLY, TO RECOMMEND THAT WE GET AUTHORIZATION TO SPEND AN ESTIMATED $5,000 FOR DEVELOPING A MASTER PLAN AND IF THAT COMMITTEE WOULD WORK WITH THE STAFF AND THEN COME BACK AND MAKE A RECOMMENDATION TO THE PARK BOARD RELATIVE TO THAT MASTER PLAN. John Dovolis SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Staff would recommend further Park Board discussion before going forward with this plan of action. PARKS REFERENDUM PROJECTS UPDATE Good news - all Braemar Arena bids have been awarded. Staff will have handouts on the budget details and will give a verbal report on all Parks Referendum projects at the Park Board meeting. EDINA PARK BOARD 7:30 P.M. February 11, 1997 MEMBERS PRESENT: MEMBERS ABSENT STAFF PRESENT: OTHERS PRESENT: Beth Hall, Jim Fee, Dave Crowther, Andy Herring, Jean Rydell, Becky Bennett, Andrew Montgomery Michael Burley, John Dovolis, Bill Jenkins, Phyllis Kohler John Keprios, Ed MacHolda, Janet Canton Mike Damman, R.P. Westphal, Pete Anderson I. APPROVAL OF THE JANUARY 14, 1997 PARK BOARD MINUTES Jean Rydell MOVED TO APPROVE THE JANUARY 14, 1997 PARK BOARD MINUTES. Beth Hall SECONDED THE MOTION. N 1NUTES APPROVED. H. LEWIS PARK IMPROVEMENTS: COMFORT STATION AND BASKETBALL COURT Mr. Keprios indicated that a survey was sent out to the Lewis Park neighborhood to get some feedback on the two amenities that have been planned, the comfort station and the basketball court. He noted that 227 surveys were sent out and at the time the staff report was put together there was a 48% return, which is phenomenal, and since then 26 more have been received. Mr. Keprios explained the original site location was recommended by the Engineering Department based on the best soil conditions and the most cost effective run as far as utilities go. He noted that from the comments he received and the discussions with Mr. MacHolda and the Engineering Department, his recommendation to the Park Board is a little different from what was originally proposed. He explained that 64% of the people felt that a basketball court would be a nice addition to the park, however, the number one complaint was traffic and drawing more people to the park. Also, they would prefer to see the basketball court on the east end of the park rather than the west end. Therefore, that site was measured out and there is room for it. However, the soils are not the best but according to the Engineering Department we can overcome the problem by installing a soil stabilization fabric over the area. Mr. Keprios indicated that the Park Maintenance Department can still flood a skating rink over the top of the basketball court without damaging the surface. He noted that they looked into the possibility of removing the standards prior to the winter season but it has been tried in other communities and does not work very well. Mr. Keprios stated that they feel they have a large enough distance, roughly 89 ft., between the posts. Therefore, we can pile snow and put pads on the posts themselves and the still offer a good skating area. Mr. Keprios indicated that after receiving comments he now feels the comfort station should be moved just north of the tennis courts to shelter it from view a little more. It is also a reasonable distance from the playground equipment, which was mentioned on quite a few of the comment cards. Mr. Keprios pointed out that some day we hope to replace the bridge and put in a large, full size bridge that will allow small pick-up trucks to plow the bridge and pathway. Mr. Crowther asked if there is wind fabric on the tennis courts. Mr. Keprios replied that they haven't done wind screens mainly because the fences we have would not stand up well to that. It was tried at Lake Cornelia and it fell over. Mr. Crowther commented that a wind screen, at least on the one end of the tennis court, would soften the view to the tennis players. Ms. Bennett asked if the further you get away from the soccer fields and the playground equipment, doesn't it defeat the purpose of making it accessible for the people who need it. Ms. Bennett asked if some shrubbery or some sort of screen could be put in there between the end of the tennis courts and the comfort station to shield it. Mr. Keprios responded they could put some kind of a buffer in there. Mr. Crowther asked if there is a way that the basketball poles could be pulled out for the winter season because he feels it's going to create a hazard even if it is buffered with snow and pads. He commented that even if just the one by the warming house could get pulled it would open up the area so much. Mr. Keprios answered that it can be done and it is something he will look into. Mr. Crowther asked Mr. Keprios how the number of additional responses affected the percentage. Mr. Keprios replied that he didn't calculate it but the majority of people were still in favor of both projects. Ms. Hall asked do we have the money to start the comfort stations this spring and Mr. Keprios responded yes the money is there and we hope to bid the buildings this spring. Mr. Keprios also indicated that the Edina Basketball Association has shown an interest in funding the basketball court at Lewis Park. He noted that he is waiting to hear back from Mr. Fortner on the project. Dick Westphal, resident, indicated that he appreciates the Park Board's consideration in moving the comfort station to where it has been noted. He felt the initial site was a poor selection and the new site is a good compromise. Mr. Westphal stated that he never understood why that end of the park was never serviced with a year-round comfort 2 station. Mr. Keprios explained the original thought when the building was designed was to have removable walls so the walls would come down during the warm weather days and allow access from the outside to the restroom facilities. Therefore, there would not be an open room for the kids to get into. However, they found that system doesn't work to take down the walls because it beats them up and there was no storage area for them. Therefore, the walls now stay up year round. Mr. Keprios noted they did consider changing the design of the building, however, the soils are so bad that there are 30 ft. pilings in the ground to support the building. To add the necessary structural additions to make the Lewis Park shelter building restrooms accessible from the outside would be extremely costly. Therefore, it would be almost cheaper to build a new comfort station on the west end of the park to serve that part of the park. Mr. Crowther asked with the bad soil conditions is there going to be a problem with the basketball court surface. Mr. Keprios indicated that the Engineering Department feels confident that they can fabric it and put enough base in that it will not be a problem. Jim Fee MOVED THAT WE ACCEPT STAFF'S RECOMMENDATION TO LOCATE THE COMFORT STATION JUST NORTH OF THE TENNIS COURTS AND PLACE THE BASKETBALL COURT APPROXMIATELY WHERE THE SMALL SKATING RINK IS ON THE NORTHEAST SIDE OF THE PARK WITH HOPEFULLY REMOVABLE BASKETBALL POSTS. Jean Rydell SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. III. PARKS REFERENDUM PROJECTS UPDATE Mr. Keprios indicated that there are a lot of things happening and he and his staff have been in a lot of meetings. He explained that the arena bids were delayed until February 12th and 13th. The architect and engineering firm missed the fact that we had to include prevailing wage statements in the specifications because we are the recipient of the Mighty Ducks grant of $250,000. The State of Minnesota attached some strings to that money and we have to abide by a few things and the prevailing wage is one of them which will affect the bid process. Therefore, an addendum went out and the bid was delayed. Once this big project is behind us, we will know where we are at financially. That is the main reason why staff has not met with the small sub -committee that was formed at the last Park Board meeting to discuss the Edina Aquatic Center renovation with the small equipment. Before we can make any recommendations to the City Council on spending more money we need to know where we are at financially. Mr. Keprios pointed out to the Park Board that if they drive on 66th Street or the Crosstown Highway you can really start to see the design of the building that's taking place for the new bathhouse. It's a much improved design. Cl Mr. Keprios indicated that Gary Nyberg, Architect, is working hard on the first concept design for the comfort stations and the shelter buildings. Mr. Keprios informed the Park Board that staff has hired an architecture firm, Brauer and Associates, to design the 9 remaining playground sites. He explained that the 9 sites are being divided into 3 different groupings. However, Weber Park will have a design of it's own in which the Golden Year Montessori School has offered to contribute money towards the project. Mr. Fee asked if we have received money from the Edina Federated Women's Club and Mr. Keprios noted that he just submitted another grant request. Mr. MacHolda indicated that there were three people who sat on an input committee for the Lake Cornelia playground site, Beth Hall, Carla Sitek and Margo Loew. Mr. MacHolda showed the plan that Brauer and Associates has designed. It is a long-term plan that we can work towards. He noted that what Brauer and Associates is looking to do is place a fence line, which is real attractive, as well as additional plantings separating the parking lot from the play area and have a main entrance. Also there is a comfort station going in. Mr. MacHolda explained what the playground equipment will look like. Also, there will be a fishing platform installed because there is a lot of informal fishing going on at that site. There will also be an access road which can be driven on so people can unload their things at the shelter instead of carrying them up from the parking lot. Mr. Keprios pointed out that if the whole project were done today it would cost approximately $400,000. At this time we cannot afford to do the whole project but we will do a large portion of it. Mr. Keprios indicated that the Edina Federated Women's Club have already donated $16,000 towards this project and over the years have donated over $50,000 to the Park and Recreation Department for this park site. We will make sure to give them due recognition. It was asked what is the time -frame on this project. Mr. Keprios responded they hope to open bids in five weeks and begin construction as soon as the snow melts. If all goes well the project should be completed by the Fourth of July. Mr. Keprios indicated that the ball field lighting project is well underway at the Courtney Ballfield Complex and everything is going fairly well. Mr. Keprios informed the Park Board they have a new project underway. He noted they are discussing a fire protection system for the two buildings at Tupa Park. He indicated that Mike Damman, the park and recreation intern, is working on this project and has met with vendors. He noted that Mr. Damman and himself will be meeting this month with the Heritage Preservation Board to review what the options are and what the cost will be. Mr. Keprios stated that he will let them make the call as to whether or not they feel a sprinkler system will significantly affect the historical value of the buildings. Mr. Damman will have a report to share with the Park Board when we are done with all of our findings. Mr. Montgomery indicated that he read we are not going to maintain the comfort stations year round and also read it was talked about excluding the winter time. Mr. Montgomery asked if the existing comfort stations have a maintenance program because it seems to him 4 that there is a hurdle being thrown up that we would have to staff a program to maintain the comfort stations. He noted that he assumes we have several in place at the present time and how do we take care of those. Mr. Keprios responded that it is a problem and right now we are not keeping our bathroom facilities open in the summertime to the public because we do not have the manpower to go around to open and close every facility each day and night and keep them maintained on a daily basis. However, we can do this in the winter because our staff is out flooding the rinks every day and part of their duties is to maintain the rest rooms. At this time, we really do not have any comfort stations with the exception of Bredesen Park and our staff is able to keep up with the maintenance of that. However, he envisions during the summer months the comfort stations are going to need daily maintenance. However, we currently do not have enough staff to do that and therefore Mr. Keprios noted that he is going to look into a cleaning service to be sure the comfort stations are maintained on a routine basis. One of the most common topics brought up by the residents who responded to the survey was routine cleanliness. IV. OTHER A. Adopt -A -Park - Mr. Montgomery asked about Adopt -A -Park and Mr. Keprios indicated that the signs will go up when groups re -commit and the snow melts. The signs are ready to go up, it's just a matter of our staff having the time to get at those warmer weather projects. B. Bredesen Park - Mr. Montgomery asked how often Bredesen Park is maintained because he recently walked around the park and there were a few slippery spots. Mr. Keprios replied they have a small S-10 truck that puts out the sand/salt mixture on an as needed basis and noted that he will pass the word on. Mr. Keprios stated not to hesitate to call on something like that because the Park Maintenance staff is very good about responding to those types of calls. C. Park Board - Mr. Montgomery indicated that the three Park Board members whose terms were up, Becky Bennett, Bill Jenkins and John Dovolis, have all indicated they would like to continue on the Park Board. Also, Idith Almog is no longer the School Board representative but it will now be Phyllis Kohler. D. Creek Valley - Mr. Herring stated that a resident asked him if some trees could be planted at Creek Valley, he indicated they are talking about creating a wind block for the ice rink and open sheet of ice. Mr. Keprios indicated that he will mark it down on the wish list. It was asked if that is school or park property and Mr. Keprios indicated that it is a fine line between the two. V. ADJOURNMENT Dave Crowther MOVED TO ADJOURN AT 8:15 P.M. Jean Rydell SECONDED THE MOTION. MEETING ADJOURNED. 5 REPORT/RECOMMENDATION To: Mayor Smith and Members of the City Council From: John Keprios, Director Park and Recreation Department Date: February 25, 1997 Subject: Water play equipment for Edina Aquatic Center wading pool. Recommendation: Agenda Item # V. D. Consent ❑ Information Only ❑ Mgr. Recommends ❑ To HRA X To Council Action X Motion ❑ Resolution ❑ Ordinance ❑ Discussion Approve Edina Park Board recommendation to purchase and install wading pool play equipment and finance the $135,000 expense through sale of existing equipment ($9,000) and finance the balance of $126,000 through the issuing of bonds backed up by the revenues of the facility. Info/Background: At the February 18, 1997, meeting, the City Council requested that staff report on issues concerning the purchase of new water play equipment for the Edina Aquatic Center wading pool. This issue has been discussed by the Edina Park Board on several occasions. At the January 14, 1997, Edina Park Board meeting, the following motion was passed unanimously: Mr. Herring MOVED TO RECOMMEND THAT THE STAFF WITH THE ASSISTANCE OF A COMMITTEE FROM THE PARK BOARD PURSUE CREATIVE IDEAS FOR FINANCING AND ALSO COME UP WITH A RECOMMENDATION FOR THE PARK BOARD ON HOW TO ACQUIRE THIS NEW PLAY EQUIPMENT FOR THE ZERO DEPTH POOL. The City of Edina's Contractor for the Edina Aquatic Center renovations, Meissinger Construction, is willing to accept a change order for $135,000 for purchase and installation of the proposed SCS Model #245 play equipment for the wading pool. -2 - If the City Council approves of this purchase, Independent School District #139 from Rush City, Minnesota, is willing to purchase our existing used water play structure for $9,000 (see Attachment A). The existing play structure is model #110 made by SCS Company. This equipment was purchased in 1991 at a cost of $29,000. The structure can accommodate 15-18 children at a time. A drawing of model #110 is shown on Attachment B. The new proposed water play equipment is model #245 made by SCS Company. As shown on Attachment C, this structure has significantly more play features and can accommodate more than 60 children at a time. Recommendations to the City Council on how to fund the remaining $126,000 were delayed pending the outcome of the Braemar Arena bids. In reviewing the options for funding, staff is of the opinion that there are not sufficient funds in any of the following areas to cover the additional $126,000: • General Park Improvement Bond Issue (unless other designated park improvement projects are eliminated). • Developer's Fund (all existing funds are currently committed to other park projects). • Park and Recreation Remaining Capital Plan (All remaining capital dollars from 1995 are currently committed to other park projects and no Capital dollars were funded to the Park and Recreation Department in 1996 or 1997) . Therefore, in staff's opinion, the best option remaining to finance this additional amenity for the Edina Aquatic Center would be to issue bonds that are backed by the revenues of the Edina Aquatic Center. Under this plan, the Edina Aquatic Center would be responsible for paying off this loan by making annual payments to cover principal and interest as shown on Attachment D. On a 10 year financing plan (assuming a 5.2% interest rate), annual payments average at $16,036. In staff's opinion, a 5 year lease would be too financially burdensome and too much risk with average payments at $29,131 per year. If the Edina Aquatic Center continues to earn profits similar to the previous three years, then there is little doubt that the facility will be able to meet its operating expenses and pay its debt service obligations. Attachment E shows the income before depreciation report for the past 20 years. Attachment F shows the revenues and expenses projections for the next five years. Attachment F also reflects the interest and principal payment for -3 - the 20 year bonds from the 1991 Edina Aquatic Center renovation project, however, it does not reflect the additional principal and interest payment required if the wading pool play equipment is purchased through the issuance of more bonds. We do know that there will be competition with the newly constructed St. Louis Park Family Aquatic Center opening in 1997. However, the argument could be made that the new proposed play structure for the Edina Aquatic Center will be an attraction that will help draw customers to the facility that we would otherwise not have with the smaller old play structure in place. williams associates architects, ltd. 24 February 1997 Mr. Ed Mac Holda - Assitant Director City of Edina - Park and Recreation Department 4801 W. 50th Street Edina, MN 55424 Re: Proposal for Master Planning Services Edina Aquatic Center Project No. 97000 Dear Ed: architects planners 210 north hale / wheaton / illinois 60187 630 / 221.1212 fax: 630 / 221.1220 We are pleased to submit this proposal for Architectural Master Plan Services for the Edina Aquatic Center. We have considerable experience in providing these services having completed over 15 Master Plans and Feasibility Studies over the last several years. Additionally we have completed over 30 Aquatic Facilities throughout the Midwest and are currently completing facilities for the Park Districts of Highland Park, IL and Woodridge, IL. Based on our initial visit with you, to develop the preliminary plan and the subsequent ongoing construction of the expansion to your existing facility, Williams Associates has a good understanding of the potential future expansion into a "complete" Aquatic Facility. As we noted in our initial visit last fall, the existing pool is on a beautiful piece of property with many mature oak trees, which we will want to be sensitive to in any additional expansion. The major advantage of Master Planning is that, for a relatively low cost, the City can identify its current and long range objectives, including scheduling, phasing and budget. In this way you will be better able to provide improvements as funds become available, without creating problems with short sited solutions that don't anticipate the potential for future expansion. SCOPE OF MASTER PLANNING SERVICES During this initial phase, we shall provide the following services: Evaluate the existing conditions to assist in determining potential expansion possibilities. This would involve review of existing utilities, structures, trees and contours. The City of Edina will be required to supply information on existing conditions, most of which is already available with the ongoing project. 2. Attend an initial meeting with City representatives to "brainstorm" ideas about expansion. With the information obtained at this meeting, WAA will provide a preliminary site plan for the City's review and comment. Once we have this information we will submit a revised site plan incorporating your comments. As City of Edina - Park and Recreation Department Proposal for Master Planning Services Edina Aquatic Center Project No. 97000 Page 2 you know we take a "hands on" approach and anticipate much of the development of the Master Plan will occur at this initial meeting. 3. From the approved site plan we will develop a cost estimate, identifying the major components of the plan. This will assist the City in determining potential phasing depending on availability of funds. 4. Develop a comprehensive project schedule including time allotment for design approval, preparation of construction documents, bidding and construction including potential phasing as necessary. 5. Once all the above is reviewed and approved by the City we will attend a City Council Meeting to present the Master Plan. This will include presentation of a rendered site plan. 6. Our fee for the Master Plan Services shall be on an hourly basis at the rates listed below, not to exceed $5,800. RATE TABLE Principal ........................ $ 115.00/Hour Senior Associate ................. $ 95.00/Hour Associate/Project Manager ...... , .. $ 85.00/Hour Project Coordinator - 1 ............. $ 63.00/Hour Project Coordinator - 2 ............. $ 59.00/Hour Technician - 1 ................... $ 50.00/Hour Technician - 2 ................... $ 36.00/Hour Construction Administrator - 1 ....... $ 80.00/Hour Construction Administrator - 2 ....... $ 60.00/Hour Accounting ...................... $ 63.00/Hour Secretarial ...................... $ 52.00/Hour Clerical ......................... $ 38.00/Hour We have included two (2) meetings with the City in the above fee. Additional meetings will be considered additional services and will be invoiced accordingly. In addition to the professional services listed above, we will invoice the City for our reimbursable expenses times a 1.15 multiplier. Reimbursables include such items as travel costs, printing, photography, long distance phone calls, faxes, deliveries, etc. williams associates architects, ltd. 210 north hale / wheaton / illinois 60187 630 / 221.1212 fax: 630 / 221.1220 City of Edina - Park and Recreation Department Proposal for Master Planning Services Edina Aquatic Center Project No. 97000 Page 3 We shall invoice the City on a monthly basis throughout the project. Payment is due within thirty (30) days of receipt of invoice. Once the Master Plan is completed Williams Associates is prepared to provide Achitectural Services for the approved project. We would team up with a local Minnesota engineer to coordinate our efforts and assist with local zoning and engineering issues. Our fees for complete services can be better defined at that time. We are very excited about your future goals for the Aquatic Facility and are looking forward to assisting you. If you are in agreement with the terms and conditions of this Letter of Proposal, please have one copy signed, dated and returned to our office. If you have any additional questions or comments, please do not hesitate to call. Cordially, Tom La Londe, A. I. A. Associate Name City of Edina /kw 97000/Itr001 /wpd Date williams associates architects, ltd. 210 north hale / wheaton / illinois 60187 630 / 221.1212 fax 630 / 221.1220 ATTACIDIENT A Independent School District #139 51001 Fairfield Avenue, P.O. Box 566 Mars` Saari Rush City, Minnesota 55069 Nigh School Principal Metro (612)224-0556 • Fax 320 358-4796 (320)358-4795 VrTDD ( ) Tim Eklund Superintendent (320)358-4855 February 25, 1997 Mr. John Keprios Director of Parks & Recreation City of Edina 4801 West 50th Edina MN 55424 Dear Mr. Keprios, Vern Koepp ©ementary School Principal (320)358-4724 The School Board of Rush City School District 9139 would like to re -affirm our offer to the City of Edina. We offer $9,000.00 for one used S.C.S. Interactive Play Feature Model 110. System is to be complete including pump, hair and lint catcher, valved header system, and all embedded items. Disassembly of the above grade items, delivery and reassembly will be by the school district. If you have any questions, please feel free to contact me. Sincerely, T. J. and Superintendent TJE:sc scs MODEL 110 ATTACH 1SNT B The SCS° Model 110 is our most compact multi-level system. It incorporates several of our more exciting waterplay features with playground elements such as the tire swing and tunnel slide. This combination of elements is sure to entertain kids of all ages while providing activities their parents can do as well. They can turn a valve to control a series of arching jets or pull on ropes to ivate different water jets and sprays. As with all SCS® waterplay systems, the model 110 can be used as a "wet" or "dry" ature since it allows kids and parents to use the playground features and activate some of the water elements without necessarily getting wet. c i[ WATER FEATURES 1 - Pipe Falls 2 - Overhead Rope Pulls 8- Horizontal Jets 5- High Angle Jets 11 - Angle Jets 2- Hose Jets 1 - Single Angle Jet 3'-3". 6'-0" 5'-8" PLAY FEATURES 1 Tunnel Slide 1 Tire Swing 1 5' Platform OPTIONAL ACCESSORIES Water Curtain Umbrella Jet Bar Jets Crawl Tunnel/Skirting All SCS° Play Systems are built of steel pipe galvanized inside and out, specially cleaned and primed, then finished with a chlorine and chemical resistant polyurethane paint. The colors on the structure shown above are suggestions only. Your structure can be painted in the colors of your choice. Please refer to the model 212 sketch for our standard color recommendations. U.S. Patent Numbers, 5,194,048 and 330,579. Other patents pending. Interactive Waterplay® is a registered trademark of SCSI Company. 110-9605 • MODEL 245 ATTACHMENT C The SCSI Model 245 waterplay system is specifically designed to provide all the activities of each of our other structures along with additional features for pre -teens and adults. This includes an 8' high tower with large tunnel slides and watergun stations. It also includes additional features for younger kids, such as a spiral slide which winds its way down from the 6' platform. Bubbler jets controlled by a lever handle are located on the lowest platform to create bubbling mounds of white water up to 18" high. With five different levels of platforms and three separate entry points there is plenty of room for participants of all ages to enjoy the fun and interaction with their friends and family. As with all SCS Interactive Waterplay® systems, the model 245 can be located on a sloped deck without any standing water present, a zero depth entry pool or standard wading pool. WATER FEATURES 1 16' Central Falls 1 Pipe Falls 1 - Water Curtain (T) 4- Bubbler Jets 16 - Bar Jets 2 - Waterguns 13 - Angle Jets 1 - Umbrella Jet 3- Overhead Rope Pulls 2- Hose Jets 8- Peacock Jets 5- Up Jets 1 - Single Angle jet 9- Horizontal Jets 5'-0" 6'-0" 5'-0" 0 Fo T Zo r 0 0 T o0 b PLAY FEATURES 2 - Tunnel Slides 1 - Spiral Slide 1 - Tire Swing 1 - 2' Platform 1 - 3' Platform 1 - 4' Platform 1 - 6' Platform 1 8' Platform 1 Crawl Tunnel OPTIONAL ACCESSORIES Fog Jets All SCS® Play Systems are built of steel pipe galvanized inside and out, specially cleaned and primed, then finished with a chlorine and chemical resistant polyurethane paint. The colors on the structure shown above are suggestions only. Your structure can be painted in the colors of your choice. Please refer to the model 212 sketch for our standard color recommendations. U.S. Patent Numbers, 5,194,048 and 330,579. Other patents pending. Interactive Waterplay' is a registered trademark of SCS® Company. 245-9605 CITY OF EDINA LEASE FINANCING ESTIMATE 10 ATTACHMENT D INTEREST RATE YEAR 5.20% INTEREST BALANCE AMOUNT 126,000.00 126,000.00 YEARS TO PAY 5 12,600.00 6,552.00 ANNUAL YEAR PRINCIPAL INTEREST BALANCE PAYMENT 18,496.80 YEAR 3 12,600.00 126,000.00 88,200.00 YEAR 1 25,200.00 6,552.00 100,800.00 31,752.00 YEAR 2 25,200.00 5,241.60 75,600.00 30,441.60 YEAR 3 25,200.00 3,931.20 50,400.00 29,131.20 YEAR 4 25,200.00 2,620.80 25,200.00 27,820.80 YEAR 5 25,200.00 1,310.40 - 26,510.40 14,565.60 YEAR 9 12,600.00 TOTAL 145,656.00 13,910.40 YEAR 10 12,600.00 AVERAGE 29,131.20 YEARS TO PAY 10 ANNUAL YEAR PRINCIPAL INTEREST BALANCE PAYMENT 126,000.00 YEAR 1 12,600.00 6,552.00 113,400.00 19,152.00 YEAR 2 12,600.00 5,896.80 100,800.00 18,496.80 YEAR 3 12,600.00 5,241.60 88,200.00 17,841.60 YEAR 4 12,600.00 4,586.40 75,600.00 17,186.40 YEAR 5 12,600.00 3,931.20 63,000.00 16,531.20 YEAR 6 12,600.00 3,276.00 50,400.00 15,876.00 YEAR 7 12,600.00 2,620.80 37,800.00 15,220.80 YEAR 8 12,600.00 1,965.60 25,200.00 14,565.60 YEAR 9 12,600.00 1,310.40 12,600.00 13,910.40 YEAR 10 12,600.00 655.20 - 13.255.20 TOTAL 162,036.00 AVERAGE 16,203.60 Prepared by John Wallin 2/25/97 Page 1 EDINA AQUATIC CENTER ATTAMENT E INCOME AND EXPENSE REPORT INCOME NET BEFORE YEAR INCOME DEPRECIATION SUBSIDY FED. AID DEPREC 1996 57,122.13 47,466.21 104,588.34 1995 35,006.00 65,915.00 100,921.00 1994 (2,996.00) 53,970.00 50,974.00 1993 (27,474.00) 30,019.00 2,545.00 1992 (39,579.00) 32,484.00 (4,393.00) 1991 6,802.00 (8,847.00) (2,045.00) 1990 (44,592.00) 45,241.00 649.00 1989 (9,146.00) 17,085.00 42,862.00 7,939.00 1988 (11,058.00) 15,828.00 9,460.00 4,770.00 1987 (33,766.07) 15,603.00 17,340.00 (17,862.00) 1986 (8,871.00) 16,904.00 12,541.00 (4,508.00) 1985 (30,196.00) 17,808.00 (12,388.00) 1984 (12,541.00) 12,500.00 61,226.00 (41.00) 1983 (21,823.00) 11,537.00 (10,286.00) 1982 (30,096.00) 571.00 (15,192.00) 1981 (24,071.00) 571.00 (23,500.00) 1980 (10,192.00) 742.00 7,978.00 (17,428.00) 1979 (10,417.00) 627.00 7,500.00 (9,790.00) 1978 (13,376.00) 489.00 7,500.00 (12,887.00) 1977 (14,882.00) 447.00 (14,435.00) 1976 (6,873.00) 404.00 (6,469.00) 1975 (11,082.98) 64.00 18,734.00 (9,989.00) tO M (0 W WN h -M CD0)M00 (3) ^O W 0�t0 N O _ 000(00 y >. 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FROM: VIA.- SUBJECT IA:SUBJECT DATE: REQUEST FOR PURCHASE Mayor Smith and Members of the City Council John Keprios, Director of Parks and Recreation Kenneth Rosland, City Manager REQUEST FOR PURCHASE IN EXCESS OF $5,000 February 13, 1997 AGENDA ITEM: IV. G. ITEM DESCRIPTION: Braemar Arena Addition and Renovation Award of Bid Company Amount of Quote or Bid 1. Lund Martin Construction, Inc. 1. $2,543,600.00 (See alternate bids on attached bid results sheet, Attachment A). RECOMMENDED QUOTE OR BID: Account #: Lund Martin Construction, Inc. - $2,543,600.00 P087-4901 and P086-4901 AWARD OF BID RECOMMENDATION On February 12, 1997, bids were opened for the construction of the new Braemar South Arena and for various renovations of Braemar West Arena. Ten General Contractors submitted sealed bids and the results of those bids are shown on Attachment A. ADD ALTERNATES AND DEDUCT ALTERNATES Not knowing the status of the bidding climate for the coming year, we listed a number of add alternates and deduct alternates in the specifications to choose from in case of unusually high bids. The six (6) Add Alternates in the bid package were as follows: 'I', j - z John qp6ios, Director This Recommended bid is �( within budget see next Edina Park and Recreation Department not within bud et John Wallin, Fi5k nce Director Roslaifd4 City Manager -2 - Add Alternate #1 New sport flooring (rubber skate tile) in West Arena. Add Alternate #2 New sound system for Braemar South Arena. Add Alternate #3 New wet fire protection sprinkler system in West Arena. Add Alternate #4 New full glass aluminum doors, frames and hardware in West Arena. Add Alternate #5 Keyless security entry system. Add Alternate #6 Translucent window systems for east wall in new South Arena. The four (4) Deduct Alternates in the bid package were as follows: Deduct Alternate #7 Delete the forced air heat reclaim system from the South Arena. Deduct Alternate #8 Delete the desiccant dehumidification unit system from the South Arena. Deduct Alternate #9 Omit the pre -cast bleachers and storage room under bleachers. Deduct Alternate #10 Replace the condensing type infra -red heat in the South Arena with non - condensing type infra -red heat. Thankfully, bids were rather competitive and therefore, staff recommends that the City Council accept Add Alternate Numbers 1, 4, 5 and 6. Staff further recommends that the City Council not accept Add Alternates 2 and 3 and not accept Deduct Alternates 7, 8, 9 and 10 for the following reasons: Staff recommends accepting Alternate #1 ($27,000) for the replacement of the badly worn sport flooring (skate tile) in the West Arena. A large amount of sport flooring is already being replaced in remodeled areas on the lower level of the West Arena which is covered within the Base Bid. If not replaced, the remaining worn skate tile will be roughly 1/4" lower than the new skate tile being replaced in the remodeled areas. Staff recommends not accepting Alternate #2 ($11,000) for the new sound system for the South Arena at this time. This item can be added in the future when alternate funding becomes available. Staff recommends not accepting Alternate #3 ($45,000) for the fire protection sprinkling system to the. West Arena. It is staff's recommendation that the system can be funded within the next five years under the Arena capital plan. -3 - Staff recommends that the City Council accept Alternate #4 ($39,000) to replace the badly rusted and worn steel emergency doors in the West Arena. Staff proposes that the City Council accept Alternate #5 ($25,000) for purchase of the new keyless entry system. This security system will benefit the entire park system and all City owned facilities that require security door systems. Staff recommends that the City Council accept Alternate #6 ($4,600) for the addition of translucent windows in the new South Arena. These windows are exactly the same windows and natural light system that exists in the East Arena. These glass block windows will give the new facility natural lighting and enhance the aesthetics of the interior of this large steel and concrete structure. In addition, these windows cannot be added at a later date. Staff recommends not accepting Alternate #7, which was intended to be a Deduct Alternate, however, Lund Martin Construction bid this alternate as an added expense of $1,500. In other words, to remove the heat reclaim system from the Base Bid would cost us more. Staff recommends not accepting Alternate #8 ($65,000 deduct) for elimination of the desiccant dehumidification system for the new South Arena. Without proper dehumidification in the new building, the concrete floor would be too slippery and dangerous to use during the summer months, thus eliminating summer month dry floor rentals (i.e. in-line skating). In addition, the building would be subject to a more harsh humid environment which would shorten the life expectancy of the structure in the long run. Staff recommends not accepting Alternate #9 ($50,000 deduct) for elimination of the pre -cast bleachers for the new South Arena. Even though seating could be added at a later date, it is staff's recommendation that funding is available to cover the cost of this important item. Without bleachers, there would be no seating in the new arena. Staff also recommends not accepting Alternate #10 ($8,000 deduct) for purchase of a non -condensing type infra -red heater in place of the condensing infra -red heater included in the base bid. The condensing infra -red heater is a superior heating unit that is more efficient and has substantially greater longevity than the non -condensing unit. The additional cost will more than pay for itself in the long run. LOWEST RESPONSIBLE BIDDER Under the scenario proposed by staff to accept the Base Bid and on Alternates 1, 4, 5, and 6, the lowest responsible bidder would be Lund Martin Construction: me Base Bid $2,448,000 Add Alternate #1 27,000 Add Alternate #4 39,000 Add Alternate #5 25,000 Add Alternate #6 4.600 TOTAL AWARD OF BID $2,543,600 Bonestroo and Associates, which is our architect/engineering consultant, advises us that Lund Martin is a very reputable firm with good references. Therefore, staff recommends awarding a contract bid of $2,543,600 to Lund Martin Construction Company, Inc. CONSTRUCTION SCHEDULE If the award of bid is granted by the City Council on Tuesday, February 18, 1997, then the Contractor agrees by contract to have all work completed and prepared for occupancy by October 1, 1997. If work is not completed by that deadline, there is a $500 per calendar day liquidated damages penalty clause for each day the job is not complete after the October 1, 1997, deadline. FUNDING SOURCE RECOMMENDATION The costs of the total project with architect and engineering fees included are anticipated to be as follows: Building Construction Fees (Lund Martin) $2,543,600 Refrigeration System (Cool Air Mechanical Co.) 525,000 Dasher Boards System 107,250 Two Electric Ice Resurfacer Machines 131,783 Addition of a Parking Lot 100,000 Soil Correction and Grading 45,000 Architect/Engineering Fees (Bonestroo & Assoc.) 230.000 TOTAL PROJECT COST $3,682,633 Staff proposes that funding for this construction project come from the following sources: PROPOSED FUNDING SOURCES Braemar South Arena Referendum $2,500,000 Park Improvement Bond Issue (West Arena Funds) 932,633 Mighty Ducks Grant 250,000 TOTAL $3,682,633 Staff originally estimated total Park Improvement Bond Issue funds for the West Arena renovations needed at $763,000, which is $169,633 short of needed funds to complete the entire project. However, it is now anticipated that approximately $350,000-5400,000 will be realized through bond issue fund interest income earnings. $137,000 of the interest income is already earmarked for the Edina Aquatic Center overage. 4 El M o O o 0 0 0 0 0 0 0 0 0 0 (1)o0(no00o W O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - ' (D ":r 0c) 0 0 0 0 0 .0000 o(Do0r0o(n 0 N N .0000O0 o O N 00 N r r O r- M M O r O N 00 r o_ M O O N M c} 00 N (D r.- Cl) O N 4 00 N (D N N U) N N 0 0 0 0 0 0 0 O O O O 0 0 0 0 0 0 T O 0 0 0 0 0 0 O O O O >+ 0 0 0 0 0 0 L 0 0 0 0 0 0 0 ' 0 0 0 0 L O 0 0 0 0 0 (D 00 M N (D c() O (n r O (D O (D (n O L N r (D CO L O t 'C N r- N U (D U) 'ct (D N N N N 0 0 0 0 0 0 0 C) 0 0 0 0 0 0 0 0 0 0 C O O O 000000000 C O O O O O O O O (n 0 0 0 0 (n N O O It o O O (n 0 0 (n O U N (n .- 00 O O CA 1 O r _ U N (A O (D cr N - cDO () O(f(A N Cl) r O (o Q. 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C1 C1 C1 L L 0 0 O O N to N to LO co a) a) a) a) c C c c c L L L L a) a) a) a) m m m m 70'D'o'D -0 -0 a a a a o e CD �y REQUEST FOR PURCHASE less TO: Mayor Smith and Members of the City Council FROM: John Keprios, Director of Parks and Recreation VIA: Kenneth Rosland, City Manager SUBJECT: REOUEST FOR PURCHASE IN EXCESS OF $5,000 DATE: February 14, 1997 AGENDA ITEM: IV. H. ITEM DESCRIPTION: Braemar South Arena Floor and Refrigeration System Company Amount of Quote or Bid 1. Cool Air Mechanical 1. $525,000.00 2. New Mechanical 2. $579,400.00 3. Commercial Refrigeration 3. $678,500.00 4. Arena Systems 4. $692,460.30 5. Gartner Refrigeration 5. $749,800.00 6. Pro Freeze 6. $875,000.00 RECOMMENDED QUOTE OR BID: Account #: P087-4901 Cool Air Mechanical - $525,000.00 GENERAL INFORMATION: This is for purchase of the floor and refrigeration system for the new Braemar South Arena addition. Sealed bids for this project were opened on Thursday, February 13, 1997, and six (6) vendors submitted bids. Our consulting architect/engineering firm (Bonestroo & Associates) advises us that Cool Air Mechanical is a reputable firm with good references. Cool Air Mechanical built the floor and refrigeration units at the Braemar East Arena and at the Target Center Ice Arena. John rios, Director This Recommended bid is A' within budget Edina Park and Recreation Department not within budget _Iofin Wallin, Finance Director Kenneth Roslalnd( �ity Manager e o REQUEST FOR PURCHASE N�t� �y • ,��Yk2PUR°`tf9 lBBP TO: Mayor Smith and Members of the City Council FROM: John Keprios, Director of Parks and Recreation VIA: Kenneth Rosland, City Manager SUBJECT: REQUEST FOR PURCHASE IN EXCESS OF $5,000 DATE: February 25, 1997 AGENDA ITEM ITEM DESCRIPTION: Dasherboard System Company 1. Rink Systems 2. Becker Arena Products 3. Crystaplex 4. Bassai RECOMMENDED QUOTE OR BID: Rink Systems - $107,250.00 IV. A. - Braemar South Arena Amount of Quote or Bid 1. $107,250.00 2. $118,650.00 3. $124,500.00 4. $129,500.00 Account #: P087-4901 GENERAL INFORMATION: This is for purchase and installation of a dasherboard system (plastic hockey boards with tempered glass) for the new Braemar South Arena. Sealed bids for this purchase were opened on February 13, 1997, and staff requested a delay in award of bid to ensure that Rink Systems can meet specifications. After visiting several arena sites, staff and our consulting firm concur that Rink Systems appear to be able to meet specifications. John/K prios, Director This Recommended bid is within budget Edina Park and Recreation Department not within budt John in, Finance Director Kenneth Rosland; City Manager