HomeMy WebLinkAbout1994-04-12 Park Board Packet0� e r\
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City of Edina
EDINA PARK BOARD
7:10 p.m.
p,Pr�b. 12, 1994
MANAGER'S CONFERENCE ROOM
A G E N D A
* 1. Approval of the March 8, 1994 Minutes
* 2. The RACERS Association request - Dawn Kerrison
3. Golf Course Report - John Valliere
4. Vandalism
5. Tennis Court Study
6. Athletic Associations' Presidents meeting
7. Board and Commission meeting
8. Other
* = These are Agenda items that require or request Park Board action.
City Hall (612) 927-8861
4801 WEST 50TH STREET FAX (612) 927-7645
EDINA, MINNESOTA 55424-1394 TDD (612) 927-5461
CITY OF EDINA
PARK AND RECREATION DEPARTMENT
MEMORANDUM
DATE: April 7, 1994
TO: All Park Board Members.
FROM: John Keprios, Director
SUBJECT: Enclosed information for the upcoming Park Board
meeting and staff report.
Enclosed you should find the following items:
1. April 12, 1994 Edina Park Board agenda.
2. March 8, 1994, Park Board meeting minutes.
3. Golf course report by John Valliere.
4. Vandalism memo from Tom Shirley.
5. Athletic Associations' Relationship With The Park Board
And The Park And Recreation Staff (From the Minutes of the
November 8, 1977 Park Board Meeting)
The following is the monthly staff report concerning each item
on the agenda with the exception of approval of the minutes and
other.
"Other" is listed on the agenda in case last minute items come
up between now and the Park Board meeting, plus, cover any
other concerns of Park Board members and/or attendees.
As you will notice, the skating rink recommendation is not on
the April agenda simply because there is a lot of information
that still needs to be gathered. We plan to have it on the May
agenda. As always, feel free to bring up any questions or
comments under the agenda item listed as "Other."
THE RAGERS ASSOCIATION REODEST by Dawn Kerrison_
Dawn Kerrison will be at the April 12 Park Board meeting to
discuss the RAGERS Association proposal. The RAGERS is the
name associated with several previous teen dances organized by
Dawn Kerrison. It is Mrs. Kerrison's request to make the
RAGERS Association a more permanent program that will be
recognized and supported by the Park Board and City Council.
At the time of this staff report, there were several detail
items that Mrs. Kerrison was still securing and organizing as
part of her proposal. Some of these items include insurance,
City services, by-laws, and budget.
-2 -
At this time, it is staff's recommendation that the Edina Park
Board listen to Mrs. Kerrison's presentation on April 12 and
ask any questions and/or voice any concerns that come to mind.
The staff recognizes this as a valuable special teen event
program that intends to offers safe, fun, and educational
opportunities for Edina teens. It is therefore staff's
recommendation that the Edina Park and Recreation Department
assist in any way that is feasible, affordable and reasonable.
Park Board action is requested on this agenda item.
GOLF COURSE REPORT by John Valliere
As you will notice on the enclosed "Golf Course Report" by John
Valliere, Braemar Golf Course Manager, there are several
construction projects nearing or at completion. John Valliere
will be present at the Park Board meeting to summarize the
report and answer any questions that your may have concerning
the golf course construction projects and operations.
There is no action requested on this agenda item.
VANDALISN
This is strictly an informational agenda item and staff is not
requesting any action at this time. As you will notice in the
enclosed memo from Tom Shirley, there has been an extensive
amount of vandalism that has taken place at Centennial Lakes
Park over the past few years. The purpose of this item is to
inform the Edina Park Board of the ongoing problem.
Please be informed that there has also been recent vandalism at
Braemar Golf Course, Normandale Golf Course and Edinborough
Park. These acts of vandalism have not been as extensive as
Centennial Lakes Park, however, the Park and Recreation staff
is working closely with the Edina Police Department to find
methods to deter future vandalism.
TENNIS COURT STUDY
In the fall of 1993, the Edina City Council requested that a
tennis court study be done before acting on the recommendation
to remove Braemar tennis courts. For background information,
the Park Board previously voted to recommend removal of the
Braemar tennis courts as opposed to re -building the courts,
which are beyond repair at this point. This item is on the
agenda to ask the Edina Park Board for recommendations
regarding the approach to studying this issue. In an effort to
save money by not hiring a professional firm or more personnel,
the staff is suggesting that the Edina Park Board consider
alternate methods of studying the problem. One alternative may
be to have three or more Park Board members volunteer to check
certain tennis courts on a regular basis to determine the
amount of use. There are probably several alternative
approaches to the study. The staff is asking for the Park
Board's input and suggestions on this matter.
-3 -
YOUTH ATFMETIC ASSOCIATION PRESIDENTS MEETING RESULTS
The March 23rd Youth Athletic Association Presidents meeting
resulted in the exchange of good information and ideas. Park
Board members in attendance included Chairman, Bill Jenkins,
and Vice -Chairman, Andrew Montgomery. This item is on the
agenda to ask Bill and Andrew to summarize any topics that may
or may not affect or concern the Park Board. The minutes from
this meeting were not ready for distribution at the time of
this memo. The copy of the "Youth Athletic Associations'
Relationship With The Park Board" is enclosed to help explain
(especially for the new Park Board members) the important
relationship that exists between the Park Board and these youth
athletic associations. This is an informational agenda item;
no action requested at this time.
BOARD AND COMMISSION MING
The annual Board and Commission meeting took place at the
Warren Hyde Club House at Braemar Golf Course on Wednesday,
April 6, 1994. Park Board members in attendance were Andrew
Montgomery and Beth Hall. Mr. Montgomery spoke to the audience
on behalf of the Park Board and I therefore ask that
Mr. Montgomery give the Park Board a brief summary of the
results of that informative meeting.
RECREATION SUPERVISOR POSITION (Not an agenda item)
We are very pleased and proud to announce that on April 7,
1994, the position of Recreation Supervisor was offered to and
accepted by Julia Bertrand. Julia will begin her first day on
the job on Monday, April 25, 1994. More details will be shared
at the Park Board meeting.
As always, if you have any questions or concerns that you would
like to discuss with me before the Park Board meeting, feel free
to call me at 927-8861 ext. 231. Many thanks.
MEMORANDUM
TO: Edina Park Board
FROM: John Valliere, Braemar Golf General Manager
DATE: April 6, 1994
SUBJECT: Braemar Golf Course Report
Mr. Keprios has asked me to give you, our Park Board
members, a brief overview of what will be happening at the golf
course this upcoming summer. First let me say that I am
delighted that you have shown an interest by inviting me to
attend the April meeting to answer questions that you have, and
to ensure that you may respond to questions that may arise from
concerned and interested citizens.
I would like to divide this written report into two parts.
1. The 1994 season and it's operation.
2. What I perceive as questions and answers that you may be
asked. This latter part will assume that the resident has taken
the time to read our Edina Parks and Recreation brochure in an
effort to keep this report brief.
The 1994 golfing season has already begun with the Dome
being open and the Braemar Executive course open for play when
the weather cooperates. We are shooting for a total round count
of over 125,000 rounds this year. The breakdown of this figure
is as follows:
The old or main course 55,000
The new nine (opening in July ±) 20,000
The Executive course at Braemar 30,000
The new Normandale course 20,000
(opening in late May)
Total 125,000
This will be the largest and busiest golf operation in the State
of Minnesota! We expect to sell over 2600 patron cards this
year. This will be an increase of about 300 cards over 1993.
We have added a new Executive course patron card to promote
both of our Executive courses. The cost of this card is $25.00,
as opposed to the regular patron card that sells for $55.00. A
regular patron card may also be utilized on both Executive
courses.
The patron card system has proven to be an excellent vehicle
to build customer loyalty and to also reward our most important
customer, the Edina resident. This card insures that the Edina
resident has first access to the Braemar courses. If there is a
negative factor to the card it is that it is so successful that
2
the course has become somewhat over subscribed. It is hoped that
the addition of more golf holes will help alleviate this problem.
BRAEMAR NEW NINE
The new nine should open sometime in late July. The very
wet 1993 season precluded the Arnt construction Co. from
installing the irrigation system on time during last year. They
completed this task in early september. However, seeding was
delayed accordingly. This delayed seeding has affected our 1994
opening date. A mature and thick stand of grass must be present
to support adequate playing conditions. We will not open the
course until we feel confident about this fact.
NORMANDALE COURSE
The Normandale course was seeded in late June and an
excellent stand of grass was accomplished by early fall.
Therefore, an earlier opening (late May) is anticipated. The new
clubhouse at Normandale is on schedule and should be able to be
occupied by May 9th. It will have a light food operation. The
new course has somewhat oversized greens with two flagstick
positions. The concept is that an easy and a difficult route to
each hole is available. Some effort must be made to overcome
what was a negative reputation for this course. It was not
maintained very well by the previous owners. Two additional
concerns which I have at this facility are (1) an overpopulation
of geese (bird feces). (2) Neighborhood vandalism, which has
already been experienced.
The good news is that we have already secured a number of
golf leagues that will assure us of a guaranteed weekly business.
These leagues comprise traffic in excess of 275 rounds per week.
As resident traffic increases these leagues will be phased out
with the exception of resident leagues. See enclosed league
schedule.
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The driving range at Braemar was
fall of 1993 and it also lacks a good
normal spring opening. However, four
accomplished through this renovation.
1. Drain tile was installed
water areas.
2. Irrigation was installed
"burn out"
3. The grass tee areas were
more hitting areas.
completely renovated in the
stand of grass for our
things have been
to alleviate the constant
to prevent the late summer
increased to accommodate
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4. The range itself was regraded to remove large uneven
turf conditions. We will have to hand pick the range
for two to four weeks. This is very labor intensive,
but thereafter, mechanical picking will be greatly
improved.
SHORT SHOTS
*The pro shop addition was completed in 1993 and is "on
line" for the anticipated new nine traffic.
♦The Braemar Room is booked very well for the upcoming
summer wedding season. Last year saw over 50,000 people utilize
this single clubhouse facility alone.
*The Junior golf program is being enhanced and expanded.
Our desire is to keep the youth of Edina off the streets and
having fun. A new caddy program will be instituted.
♦Braemar will employ over 100 summer seasonal employees.
The total work force will surpass 130 this year. We need this
large of an employee work force because we are open seven days a
week and approximately 16 hours per day.
♦Over 1500 people will sign up for our group golf lesson
programs. Over 2000 individual private lessons will be given by
our seven golf professionals.
♦Braemar has over 1750 people on the golf handicap index
network (GHIN). It is the largest number at any one facility in
the United States.
*Braemar will host the Minnesota State Public Links
Tournament on August 20 & 21, 1993. no rain please.
♦Braemar will host the Upper Midwest Golf Tournament for the
Physically Challenged on August 26, 1993. A truly heart warming
event. Please come and observe/help.
*Braemar provides a place for over 1200 ladies and 800 men
to socialize and compete in league play each week! Over 200
youth will participate in our Junior league programs each week
during the summer.
♦Braemar is 97 % on time with our tee times and at 95% of
capacity during available good weather. Rare is the threesome at
the course ..... we will be happy to pair you with others.
♦Most public golf courses do not provide either lockers or
club storage. Braemar will rent you either or both, for the day
or the season.
FREQUENTLY ASKED QUESTIONS
Q. I am an Edina resident how come I can't get in your Men's
Club? 190 are on the waiting list.
A. The Braemar Men's Club has been capped at 325 members for
two reasons. (1) The club feels that if it was any larger at this
time that it could not run its own affairs properly. It now
takes from 8a.m. to 3p.m on each Thursday just to tee off two
thirds of it"s members. (2) The management does not desire the
I
4
Men's Club to grow so large that along with the many ladies
leagues that there will not be adequate "open golf" time for
other residents who desire to play in family or non-competitive
league time. The league play now comprises 40% of all available
tee time.
Q. How come Braemar has these outside events or company
outings?
A. Braemar restricts outside events to approximately 100
players/week. A typical week provides 2400 possible individuals
on the regulation course. This is a very small percentage.
These company outings provide very profitable returns for our
course. Typically the cost is $24.00 for green fees and $28.00
for a golf car. Normal non patron fees are $18.00 & $20.00.
Therefore, they help keep resident fees down. The new nine will
provide additional open tee times.
Q. How will the new nine be utilized in conjunction with the
older regulation course?
A. For the 1994 golfing season, it will be scheduled as a
"stand alone" nine holes of golf. We feel that it is a difficult
course and will require longer to play. We want to observe how
long it really does take, before we integrate it. During 1995 a
new 3 panel score card will be available that will allow a
progression from one nine to -the next, complete with conjunctive
par/slope and course ratings. It should work very smoothly. We
are very excited to have a new course with challenging holes and
outstanding vistas.
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CITY OF EDINA
CENTENNIAL LAKES/EDINBOROUGH PARK
MEMORANDUM
DATE: April 5, 1994
TO: John Keprios
FROM: Tom Shirley
SUBJECT: Centennial Lakes Vandalism
As requested, here is a listing of the vandalism that has occurred at Centennial Lakes Park
since our opening in June of 1991.
-In May of 1992, 5 mushroom lights were broken along the park walkways. These
were repaired at a cost of $100.
-In September and October of 1992, all mushroom lights, plus the majority of our
ground level spotlights were destroyed. These were replaced and/or repaired at a cost
of $5800.
-In November of 1992, 8 footbridge lights were broken by people taking large rocks
from the side of the pond and dropping them off the footbridge onto the lights. These
were repaired at a cost of $160.
-In April and May of 1993, approximately 20 mushroom lights were broken. These
were repaired at a cost of $400.
-In the spring and summer of 1993, approximately 10 bridge lights were broken.
These were repaired at a cost of $200.00
-In October and November of 1993, approximately 25 of our mushroom lights were
broken. Since these lights had already been reinforced and repaired several times, I
decided not to replace them.
-In December of 1993, 6 bricks were broken off of the outdoor fireplace at the
Centrum building. This was repaired at a cost of $200.
-On March 21, 1994, a 5' teakwood bench valued at $675 was destroyed.
® -Also on March 21, 4 mushroom lights, 2 footbridge lights and 1 wooden lattice panel
were broken. Total cost of repairs was $250.
-On March 25, our EZ -GO golf cart was stolen from in front of the Centrum
building. Park personnel pursued the thieves, causing them to abandon the cart next to
the Theater. The suspects escaped by running across France Avenue into the housing
developments.
-On March 30, 4 wooden lattice panels along the lake channel were destroyed. Cost
of replacement is $1000.
In addition to the incidents listed above, there have been isolated incidents of vandalism
such as speakers being broken, sprinkler heads stolen, plants and bushes removed, and
graffiti on the bridges. The total cost of vandalism at Centennial Lakes Park since 1991 is
conservatively estimated at $10,000. This figure does not include any of the manhours
involved in making or administering these repairs. It is strickly parts. Since our insurance
carries a deductible of $1000 per incident, the majority of the damage to date has not been
reimbursed.
Currently we are in the process of trying to make the Park more vandal resistant. We are
putting steel guards over all footbridge lights, reinforcing the mushroom lights in the
immediate Centrum area, securing all benches, putting protective plates over our inground
speakers, and adding security lighting to trouble spots. In addition we have stopped replacing
mushroom lights that are beyond the safe confines of the Centrum area. Some of these
lights have been broken 3-4 times.
The Edina Police have been patrolling the Park grounds on a regular basis, but so far have
not been able to catch any vandals in the act. I have a feeling that they will have many more
opportunities to do so as warmer weather approaches. I' 11 keep you posted.
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EDINA PARK AND RECREATION DEPARTMENT
HARD SURFACE COURT AREAS
The City of Edina owns and maintains eight (8) hard surface court
areas within the Edina Park System. Hard surface areas may
contain any number of the following activities:
* basketball (full court and/or half court)
* volleyball
* hop -scotch
* four square
* tetherball
The eight areas are:
1. Todd Park
4429 Vandervork Ave. South
2. Strachauer Park
6200 Beard
3. Weber Park
4115 Grimes Ave. South
4. Countryside Park
6240 Tracy Ave. South
5. Heights Park
5500 West 66th St.
6. Chowen Park
5700 Chowen Ave. So.
7. Normandale Park
6501 Warren Ave. South
8. Alden Park
6750 Belmore Lane
All hard surface areas, except Countryside Park, need new asphalt
surfacing, new color coating and some need new backboard
systems. Total estimated expense to rebuild all seven (7) hard
surface areas is approximately $100,000.00.
40
ATHLETIC ASSOCIATIONS RELATIONSHIP WITH THE PARK BOARD
AND THE PARK AND RECREATION STAFF
From the Minutes of the November 8, 1977 Park Board Meeting
The basic philosophy that the Edina Park and Recreation
Department staff recommends to be used in working with the
athletic associations in order to maintain good programs is as
follows:
The Edina Park Board and the Edina Park and Recreation Department
recognize the individual athletic associations in the City of
Edina as the only governing body for each respective sport. The
Edina Park Board, in cooperation with the Edina Park and
Recreation Department, will administer and help each individual
association plan, provide facilities, and give professional
direction regarding operation of their association, so as to
maintain the basic philosophies. Also, the Edina Park and
Recreation Department acts as a liaison between the associations
and the Edina Park Board to help see that the associations are
providing a well rounded and equal program for all participants.
The Edina Park and Recreation Department staff recommend the
following guidelines by followed:
1) That all boys and girls receive an equal opportunity to
participate in any activity at whatever ability level
they may play.
2) Have fun.
3) Build good sportsmanship and character.
4) Learn basic fundamentals of the sport they participate
in.
5) Be a good team member.
6) Learn to accept discipline.
7) Have a reasonable amount of practices and games.
8) The Edina Park and Recreation Department staff should
encourage the use of volunteers on the Board of
Directors, as well as in the coaching, because we
believe in the philosophy of citizen involvement.
9) Selection of members to serve on the Board of Directors
and as coaches should be based on the prospective
member having the understanding of the basic program
for all ages.