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HomeMy WebLinkAbout1994-05-10 Park Board Packeto� e 0 City of Edina EDINA PARK BOARD 7:30 p.m. May 10, 1994 MANAGER'S CONFERENCE ROOM A G E N D A 1. Approval of the April 12, 1994 Minutes 2. The RAGERS Association request - Dawn Kerrison * 3. Outdoor skating rink recommendation - John Keprios 4. Normandale Golf Course Grand Opening 5. Other These are agenda items that require or request Park Board action. City Hall (612) 927-8861 4801 WEST 50TH STREET FAX (612) 927-7645 EDINA, MINNESOTA 55424-1394 TDD (612) 927-5461 CITY OF EDINA PARK AND RECREATION DEPARTMENT MEMORANDUM DATE: May 6, 1994 TO: All Park Board Members. (� FROM: John Keprios, Directo�A,\,\ SUBJECT: Enclosed information for the upcoming Park Board meeting and staff report. Enclosed you should find the following items: 1. May 10, 1994 Edina Park Board agenda. 2. April 12, 1994, Park Board meeting minutes. 3. Ragers Association formal recommendation packet of information from Dawn Kerrison. 4. 1993-94 outdoor hockey rink reservations statistics. 5. 1994 survey of surrounding communities hockey rinks. 6. Arbor Day project information item to the City Council. 7. 1994 recommended capital program. STAFF REPORT The following is the monthly staff report concerning each item on the agenda with the exception of approval of the iinutes and other. "Otherw is listed on the agenda in case last minute items come up between now and the Park Board meeting, plus, cover any other concerns of Park Board members and/or attendees. As you will notice, there is no report on playground equipment needs on the agenda simply because there is a lot of information that still needs to be gathered to make a complete report. We plan to have it on the June agenda. As always, feel free to bring up any questions or comments under the agenda item listed as wOther_ w THE RAGERS ASSOCIATION R7OUEST by Dawn Kerrison Dawn Kerrison will be at the May 10 Park Board meeting to discuss the RAGERS Association proposal. At the April 12 Park Board meeting, Dawn Kerrisson asked for the Park Board's support in concept to pursue formation of a "RAGERS Association Board." Mrs. Kerrison has prepared a thorough packet of information as requested for the Park Board to consider. It is staff's recommendation that the Edina Park Board approve Mrs. Kerrison's proposal with the premise that any financial support from the City of Edina come from contingencies this year and that future financial support from the City of Edina not affect existing programs. -2 - OUTDOOR SKATING RINK RECOM UMDATION At the March 8, 1994, Edina Park Board meeting, the staff recommended that the Park Board consider closing four outdoor skating rinks for the 1994-95 season. At this time, the staff would like to recommend that the Park Board consider closing only two outdoor skating rinks for the 1994-95 skating season and evaluate the participation for one more season before closing more than two. The enclosed hockey rink reservations statistics shows that the Edina Hockey Association used only 14% of all available outdoor ice for practices and games during the 1993-94 season. Therefore, closing two or three outdoor rinks would not greatly affect the Edina Hockey Association's demand. The EHA is committed to utilizing more outdoor ice times for the 1994-95 season, however, they agree that seven outdoor hockey rinks would adequately meet their demands. Also enclosed are the results of a survey of surround communities outdoor hockey rinks. The results suggest that City of Edina provides more hockey rinks per capita than most surrounding communities. Therefore, staff recommends that the Park Board recommend closing the following two outdoor skating rinks for the 1994-95 outdoor skating season: 1. Walnut Rink Parr 2. Strachauer Park This would leave ten outdoor skating rinks open, nine of which will have hockey rinks: Northeast Southeast Northwest Southwest Arden Centennial Lakes Highlands Creek Valley Pamela Cornelia Countryside Normandale Weber Lewis The reasoning behind choosing Walnut Ridge and Strachauer rinks is based on attendance figures and the fact that Walnut Ridge currently has no permanent rest room facilities. At this time, it is also the staff's recommendation that York Park skating area be maintained next season simply because of the minor amount of labor and expense involved to build and maintain such a small unsupervised outdoor skating area, plus that fact that this small rink seems to get a lot of usage. However, if several other requests are received throughout the City to maintain skating areas, such as McGuire and Todd, it would then be staff's recommendation to eliminate all unsupervised outdoor skating areas. ® May 6, 1994 Dawn Kerrison 6517 Willow Wood Rd. Edina, MN 55436 Bill Jenkins, Chairman Edina Park Board 6228 Knoll Drive Edina, MN 55436 Dear Mr. Jenkins and members of the Edina Park Board: Please accept this letter as a request for the Edina Park Board to recommend that "THE RAGERS" be recognized as a bonafide incorporated association under the guidance of the Edina Park and Recreation Department. In other words, I ask that the City of Edina provide services and support that are somewhat similar to that which is currently provided to Edina's youth athletic associations. To best explain the concept of "THE RAGERS," I ask that you refer to the mission, goals and objectives that are listed on the enclosed information. "THE RAGERS" is the name that has been associated with several teen dances that were offered in the year 1993. I anticipate that we will be offering seven or eight teen dances in 1994. The services that "THE RAGERS" organization is requesting from the City of Edina are as follows: EDINA POLICE DEPARTMENT 1. The Edina Police Department will provide, at the City's expense, 2 Police Officers at each special event (approximately 3 1/2 hours per event) and be equipped with a breathalyzer. This will cost approximately $245.00 per event. 2. If the Edina Police Reserves are willing to volunteer, they will help train and manage bouncers for each event. EDINA PARK AND RECREATION DEPARTMENT 1. The Edina Park and Recreation Department provide a professional staff advisor to assist the RAGERS board. 2. The Edina Park and Recreation Department will provide clerical services that is consistent with existing clerical assistance policies. 3. Depending upon cost, the Park Maintenance Department will provide maintenance assistance when available and needed, such as, sweeping floors and making minor facility repairs. -2 - CITY OF EDINA 1. The City of Edina will help the RAGERS Association secure affordable independent insurance coverage for each special event. 2. The City of Edina will sell the RAGERS kegs of root beer (via the Edina Liquor Stores) at the City's cost. With the Edina Park Board's recommendation and the Edina City Council's approval, we will pursue the necessary steps to become an independently incorporated association under Minnesota State Law. We also intend to acquire a sales tax exempt status. Thank you in advance for your consideration and I look forward to meeting with the Edina Park Board on May 10, 1994. Sincerely, Dawn Kerrison 931-0207 cc: All Park Board members COURSE GRAND OPENING This is an informational item only. Please mark your calendar for Thursday, May 26, 1994, for the grand opening of Normandale Golf Course. There will be a luncheon served at noon and a nine -hole golf tournament that begins at 1:00 pm. Every Park Board member will be receiving a formal invitation prior to the event. ARBOR DAY PROJECT This is an informational item only and is not on the agenda. On Friday, April 22, 1994, The Cornelia School Park neighborhood committee organized and planted 60 trees throughout Cornelia School Park. This was the fourth and final year of this reforestation project that has resulted in over 400 trees planted in the park by volunteers. 1994 RECONKENDED CAPITAL PLAN This is an information item only and is not on the agenda. A question concerning the capital plan was brought up at the April Park Board meeting, therefore, a copy of the 1994 plan is enclosed for you review. As always, if you have any questions or concerns that you would like to discuss with me before the Park Board meeting, feel free to call me at 927-8861 ext. 231. Many thanks. Dear Members of the Edina Park Board, Enclosed you will find the following: mission statement and plan of action for establishing the "Ragers" as a part of Edina's Park and Rec a short recap of last year's "Ragers"s' attendance with brief evaluation samples of instructions given to both Bouncers and Chaperones including rules and expectations for the kids bylaws modeled after existing sports associations projected budgets with and without City support a copy of the letter I sent out after our last meeting seeking volunteers to form a new working Board of Directors for the new organization names and addresses of volunteers who have come forward in response to letter sent out in April ... the new "Ragers Association" F] T' n �I 1994 SURVEY OF SURROUNDING COMMUNITIES HOCKEY RINKS EDINA PARK AND RECREATION DEPARTMENT HOW MANY My POPULATION RINKS? St. Louis Park 48,000 4 hockey rinks 10 unsupervised general skating areas Richfield 421000 8 hockey rinks 1 unsupervised general skating areas Eden Prairie 39,311 7 hockey rinks Bloomington 86,335 22 hockey rinks Edina 48,000 10 hockey rinks 1 unsupervised general skating areas 1993-94 OUTDOOR HOCKEY RINK RESERVATIONS MONDAY -FRIDAY RESERVATIONS: Week Date # Hours Reserved 1 Dec. 20-24, 1993 37 2 Dec. 27-31, 1993 41 3 Jan. 3-7, 1994 47 4 Jan. 10-14, 1994 43 5 Jan. 17-21, 1994 42 6 Jan. 24-28, 1994 43 7 Jan. 31 -Feb. 4, 1994 47 8 Feb. 7-11, 1994 51 9 Feb. 14-18, 1994 46 10 Feb. 21-25, 1994 46 TOTAL #MON-FRI HOURS RESERVED 443 TOTAL if HOURS RESERVED PER DAY FOR 1993-94: Monday Tuesday Wednesday Thursday Friday Saturday Sunday 35 168 50 169 21 31 9 PERCENTAGE OF TOTAL #HOURS AVAILABLE THAT WERE RESERVED PER DAY FOR 1993-94: Monday Tuesday Wednesday Thursday Friday Saturday Sunday 12% 56% 17% 56% 7% 2% 1% OTHER FACTS: 1. The total number of available hours per rink per year is 355 hours (includes weekends). 2. The total number of available hours per rink per year (Mon -Fri only) is 150 hours. 3. The total number of available hours for all the rinks for the entire year (including weekends) is 3,500 hours. 4. The total number of all reserved hours in 1993-94 is 483, which is only 14% of all available hours. 5. In 1993-94, there were 10 outdoor hockey rinks maintained and each rink had 3 hours of available ice per weekday evening (6pm-9pm) and 12 hours available on Saturdays (9am-9pm) and.8 hours available on Sundays (lpm-9pm). 6. Due to poor ice or weather conditions, not all reserved ice was actually used. 7. The total number of ice hours reserved for the entire season for just Monday -Friday (443 hours) is only 29.5% of the total number of available hours. • 0 1994 RECOMMENDED CAPITAL PROGRAM Highlands, Normandale, Arden, Countryside, Strachauer Park repair and install new steel roofs & soffits Arneson Acres plantings and construct park Miscellaneous Park Re -development Art Center Year 4 of 5 year Committed Fund Arena Year 4 of 10 year Committed Fund Utility Transfer $100,000 General Fund $ 20,000 Developer's Fund $ 80.000 $200,000 $ 55,000 $ 80,000 $ 45,000 $ 10,000 $ 10,000 $200,000 ei o 0 RETORT/RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item From: JOHN KEPRIOS, Consent i! DIRECTOR Information Only � I Date: APRIL 15, 1994 Subject: ARBOR DAY PROJECT Mgr. Recommends Action INFORMATION/BACKGROUND: 7 To HRA To Councii Motion Resoiution �! Ordinance �! Discussion The Edina Park and Recreation Department is again working in cooperation with the Cornelia Elementary School staff and the neighborhood organization, headed by Mike Julius, to complete the reforestation of Cornelia School Park. Mike Julius and the Cornelia Elementary neighborhood committee will be planting 60 trees, mostly maples and oaks, on Friday, April 22, 1994. This will serve as the Edina Park and Recreation Department's Arbor Day Project. The Cornelia Elementary neighborhood group has worked closely with the Edina Park and Recreation Department and Larry Fuglesten, Principal of Cornelia Elementary School, over the past three years to successfully plant over 250 trees in Cornelia Park. The neighborhood group raised the funds to purchase the trees and has organized over 200 volunteers to help plant and water each tree. The Edina Park and Recreation Department augers the holes and provides black dirt and wood chips for the project. This has been a very successful collaborative effort that has united the neighborhood community. As a side note, there has been a noticeable reduction in the amount of park property vandalism in that area since the inception of this important community project. As a result, the young volunteers appear to be taking on a sense of ownership and value in the Cornelia Park property.