HomeMy WebLinkAbout1988-09-13 Park Board PacketCITY OF
EDINA
4801 WEST 50TH STREET, EDINA, MINNESOTA 55424
612-927-8861
EDINA PARK BOARD
7:30 p.m.
September 13, 1988
Edina City Hall
A G E N D A
I. Approval of Minutes of August 9, 1988, Meeting
II. Braemar Golf Course (Board) (see enclosed information)
III. Deck Hockey Proposal for Lewis Park - John Griffith
IV. Policy on Arneson Acres Terrace Room Rental
V. Evergreen Bible Church Request to Use Arneson Acres
(see enclosed letter)
Vi. 1989 Fees and Charges
VII. Other
June 12, 1984
Edina Park Board
3
IV. BRAEMAR GOLF COURSE
Bob Kojetin gave a general overview of the function of
the Park Board as an advisory board to the City Council on all
matters pertaining to the parks and recreation activities. Mr.
Kojetin explained that the methods of supporting the five revenue
facilities has been: 1) funds generated from the facility
itself; 2) revenue bonds, backed by liquor store profits, and
3) tax money. Bob also explained that in the past, developers
funds have been used for major projects, such as the Bredesen
Park and swimming pool renovation, Lewis Park, and the picnic
shelter at the swimming pool. It was also mentioned that the
Golf Course bonds will be paid off in 1987 and the Arena bonds
will be paid off in 1985. Mr. Kojetin explained that looking at
the P & L statement for the Golf Course, one might see a profit,
however what doesn't show on the statement is the $110,000 which
must be applied to paying off the bonds. It was noted that in
1984 $60,000 would be the last payment for the irrigation system
that was installed a few years ago and also $50,000 for the Golf
Course bond payment. Mr. Kojetin further indicated that in
1985,86 and 87 there will be bond payments of $50,000 each year.
Bob Kojetin explained that a five year study has been
ongoing for future development of the Golf Course. Two years ago
authorization was given to do a feasibility study and develop
plans to improve the club house. Also approval was given to do
inhouse study of constructing a new maintenance building.
Also money was appropriated for architectural fees to study
possible expansion of the Par 3. All three of these studies now
have been completed and it was explained that now it is being
recommended to the council that we start finding some method of
financing the improvements of these facilities and also determine
the year in which they should be constructed. From some of the
first studies two years ago to today's final plans, it was noted
that a substantial increase has been recommended in the repair
and upgrading of these facilities. The Par 3 has always been
discussed and there are a lot of pros as well as a lot of cons
for investing money into upgrading and expanding it, however it
continues to be studied.
Mr. Kojetin further reported that the City Council had directed
the Park staff to further study the Normandale Golf Course. At
the present time city staff is in the negotiation stages on the
Normandale Golf Course with the family who owns it and that there
is a possibility that the City will acquire it in the future,
however, it is only in the talk stages at this time. Mr. Kojetin
indicated he would not want to see the City acquire it without
knowing that it could be self-supporting, since the Park system
would suffer if funds from the current budget had to be used to
maintain another facility. It was also noted that no funds from
other revenue facilities, such as the Golf Course would be used
in the Normandale project if it becomes a reality, but noted that
the management of the Braemar course and also management of
grounds superintendent would possibly be used in the managing of
4
the facility and additional staff would have to be hired.
Don Wineberg stated that he had met with Friends of
Braemar Golf Course committee a week ago and had listened to some
of the suggestions and recommendations of their committee.
Roger Harrold, as spokesman for the Friends of Braemar
Golf Course Improvement Committee, stated that indeed, one of
their concerns was about Normandale. The committee is hopeful
that the excellent maintenance and condition of the Braemar Golf
Course will not be decreased due to a possible acquisition of
Normandale Golf Course. Mr. Harrold asked about the procedure of
voicing their concerns to the City Council. Bob Kojetin answered
that the Council has directed the staff to study the Normandale
Course further.
Roger Harrold and Cora Blanchard asked for clarification
as to how the Council gets the recommendations from the Park
Board, if it is only by reading the minutes of the Park Board
meetings. Bob Kojetin replied that is the procedure, basically,
which is followed and further that he requests items to be on the
council agenda as it is necessary. Cora Blanchard asked if there
was some other process by which interested persons might bring
concerns to the attention of the Council on their own,
specifically whether the Friends of Braemar Golf Improvements
Committee might do anything further to let the Council know that
they are concerned that the new maintenance building be built and
the clubhouse expanded as recommended by the Park Board, etc.
Bob Kojetin responded that their presence at the Park Board
meeting and continued input would be noted by the council and
taken into consideration.
Joan Lonsbury expressed that the Park Board must be
concerned about the total community needs.
Bob Christianson thanked the committee for coming to the
meeting to express their concerns about the golf course and would
like the council to make note of the interest and concerns about
continuing to study future improvements at the golf course.
V. OTHER
Bob Kojetin stated that Bob and Joan Rice have resigned
from KEGA gymnastics as coaches. They also have removed all of
their equipment from the but so other equipment is needed. Bob
Kojetin has been meeting with various school representatives and
Linda Sisson from the Kid's Club and has been encouraged that
they will be able to possibly work on some changes in the
organization and to seek alternatives for future coaches.
It was noted that the wife of Bing Carlin, last year's
Edina Hockey Association President, had died earlier in the week.
Don Wineberg moved to adjourn. Mack Thayer seconded the
motion. Motion carried.
Meeting adjourned at 8:50 p.m.
s
BRAEt1AR GO LF ASSOC IATI9 1 BOARD
13 September, 1988
A new Braemar Golf Association (BGA ) has been organized and its initial
Board elected. The BGA is a voluntary association of Edina residents who have
an interest in promoting golf at Braemar as a social and competitive sport.
Its goals are:
1. To promote golfing, both within and among Braemar Leagues and among
and between League and non-league golfers;
2. To continually review and assess the Braemar Golf Course and counsel
with the Course Manager with respect to its findings;
3. To assist the Course :tanager and staff in securing the cooperation
of all golfers in the care of the course and in safe and prompt playing
practices;
4.. To, as appropriate, report its findings to the appropriate unit or
individual in city government; and,
5. To assist the Course Manager and BGC staff in planning and operating
special golfing events for Edina golfers and for area, state, or national events
that are played at Braemar. (For example, the Braemar Silver Anniversity Golf
Tournament planned for the summer of 1989.)
The initial Coard is comprised of the following persons:
Name
Sylvia Eisler
Vada Ewald
Flary Lou Foster
Frank Garrison
Dick Gunderson
Roger Harrold
John Hoyt
Jewel Lalim
Joan Lonsbury
Ron Vanderkelen
Tass von Schmidt -Pauli
Harilyn Woolridge
Jack Williams
John Valliere (ex officio)
Joe Gruepner (ex officio)
To ile Appointed (ex officio)
Representing:
18 -hole Women's Leagues
18 -hole 'Women's Leagues
9 -hole Leagues
18 -hole lien's Leagues
18 --hole hen's Leagues
9 -hole Leagues
At -Large
18 -hole ;•lomem's Leagues
At -Large
'lon-League Golfers
18 -hole .lens's Leagues
Non -League Golfers
'ton -League Golfers
Braemar Golf Course
BGC Professionals
Edina Park Board
wept. 6, 1968
Subj: The BGA
Hi John:
I'm directing this to you as your article in the Club News
brought it to my attenpion. Feel free to pass it to whomever
will process it with others, opinion.
If I understand the functions of BGA, then I think each of
those listed board members should not pay a $2.00 fee. They will
be carrying the burden of attaining their goals and organizing the
Leagues to follow their lead, ie, care of the courses, tie , courtesies
of players toward care of the. course, allerting playerstggolf disci-
plines, developing a pride in Braemar. Did you ever follow Dave
Smith on tiv course as he plays and gathers up every piece of paper
or brush or trash and deposit's it properly? That's what I mean!
Everyone else should pay their own $2.00 if they want to become
an active member in promoting a Better Braemar. Otherwise, don't
join, as I don►t see any particular honorary member advantages to
tale golf Course.
A. Kelsey
ATHLETIC ASSOCIATIONS RELATIONSHIP WITH THE PARK BOARD AND
THE PARK AND RECREATION STAFF
From the Minutes of the November 8, 1977, Park Board Meeting
The basic philosophy that the Edina Park and Recreation Department staff
recommends to be used in working with the athletic associations in order to
maintain good programs is as follows:
The Edina Park Board and the Edina Park and Recreation Department recognize the
individual athletic associations in the City of Edina as the only governing body
for each respective sport. The Edina Park Board, in cooperation with the Edina
Park and Recreation Department, will administer and help each individual
association plan, provide facilities, and give professional direction regarding
operation of their association, so as to maintain the basic philosophies. Also,
the Edina Park and Recreation Department acts as a liaison between the
associations and the Edina Park Board to help see that the associations are
providing a well rounded and equal program for all participants.
The Edina Park and Recreation Department staff recommend the following
guidelines be followed:
1. That all boys and girls receive an equal opportunity to participate in any
activity at whatever ability level they may play.
2. Have fun.
3. Building good sportsmanship and character.
4. Learn basic fundamentals of the sport they participate in.
S. Be a good team member.
6. Learn to accept discipline.
7. Have a reasonable amount of practice and games.
8. The Edina Park and Recreation Department staff should encourage the use of
volunteers on the Board of Directors, as well as in the coaching, because
we believe in the philosophy of citizen involvement.
9. Selection of members to serve on the Board of Directors and as coaches
should be based on the prospective member having the understanding of the
basic program for all ability levels and all ages.
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PURPOSE:
-- PROPOSAL FOR THE MUNICIPALITY OF EDINA --
For Breakaway Dekhockey Inc. to rent the Lewis Park hockey
rink, warming house and surrounding area from the
municipality of Edina for the purpose of establishing and
operating a Dekhockey facility.
Terms of Lease:
1. The facility will be rented from the beginning of the third
week of March until the end of the second week of November
each year. A monthly fee will be paid to the Municipality of
Edina for the rental of the facility.
2. Breakaway Dekhockey Inc. will abide by all Edina parks and
recreation rules. The lights at the facility will be outened
by 10:00 PM each night and the facility will be vacated by
11:00 PM each evening.
3. All bills which the Lewis Park facility incurs while Breakaway
Dekhockey Inc. is renting the facility shall be billed to
Breakaway Dekhockey Inc. and shall be paid to the municipality
of Edina in the time permitted by them.
4. In order for the drainage of water from the hockey rink,
Breakaway Dekhockey Inc. may have to alter the rink. After
the close of each 8 month rental period the rink will be
returned to its original condition barring any depreciation.
5. Routine cleaning and maintenance of the hockey rink, warming
house, and surrounding area will be done by Breakaway
Dekhockey Inc. while they occupy the rented facilty.
b. Breakaway Dekhockey Inc. has the right to put up signs
advertising its logo and name on the property. One large sign
bearing their name and logo will be installed at the facility.
This sign will remain on the property until the lease is
broken. All other signs will be taken down after each 8 month
rental period.
?. Breakaway Dekhockey Inc. will be allowed to sell concessions,
amusements and equipment at the facility as long as the proper
permits are aquired and the proper taxes are paid.
8. All insurances which have to be paid must be discussed by
both parties lawyers and accountants. Breakaway Dekhockey Inc.
will either reimburse the municipality of Edina for insurance
coverage or will aquire insurance on their own.
Q. A plastic Dekhockey surface will be layed down inside the
hockey rink during each yearly rental period. It will be
pulled up from the rink after each 8 month rental period.
10. Extended backstops will be added to the rink during the 8
month recital period. After each 8 month rental period the
extended backstops will be removed and the rink will be
returned to its original condition barring any depreciation.
11. If allowable an electronic scoreboard would be erected at the
Lewis Park facility. This scoreboard would remain on the
premises until Breakaway Dekhockey Inc. would vacate the
facility permanently. If during the winter season the
municipality of Edina would want to use the scoreboard it
would be allowed as long as it is in working condition
when it is returned to Breakaway Dekhockey Inc..
12. Doors for exit and entry onto the rink would be needed for
the play of Dekhockey. These doors could be constructed by
Breakaway Dekhockey Inc. and the costs would be covered by
the corporation. If they are constructed by the municipality
of Edina, Breakaway Dekhockey Inc. is willing to pay for half
of the costs.
13. Penalty and player boxes would also be recommended for the
play of Dekhockey. Breakaway Dekhockey Inc. would be willing
to construct these boxes on a permanent, semi-permanent, or
temporary basis. If the boxes are constructed on a permanent
basis the boxes would be left for the municipality of Edina
if Breakaway Dekhockey broke the lease and vacated the
facility. If the boxes were constructed on a semi-permanent
basis, the boxes would remain on the facility year round but
would be removed if Breakaway Dekhockey Inc. ever broke the
lease and vacated the facility. If the boxes were constructed
on a temporary basis they would be removed after each S month
rental period and if Breakaway Dekhockey Inc. ever broke the
lease and vacated the facility.
14. If there are any other alterations which Breakaway Dekhockey
Inc. would want to make to the rented facility they would fall
under one of the following three stipulations.
A. Temporary changes
1.) A change which Breakaway Dekhockey Inc. can make at
any time during their rental period without the
consent of the municipality of Edina. Whatever is
changed will be returned to its original condition
after each a r^onth rental period barring any
depreciation.
B. Semi -Permanent changes
2.) A change which Breakaway Dekhockey Inc. can make
at any time during the rental period with the
consent of the proper officials from the
Municipality of Edina. Whatever is changed will
remain in that condition throughout the year but
will be removed if Breakaway Dekhockey Inc. ever
breaks the lease and vacates the facility.
C. Permanent changes
3.) A change which Breakaway Dekhockey Inc. can make
at any time during the rental period with the
consent of the proper officials from the
Municipality of Edina. Whatever is changed will
remain that way permanently.
15. If at any time the Municipality of Edina breaks the lease, they
nor anybody associated with them cannot open a Dekhockey league
on any of the outdoor or indoor city -owned rinks without the
permission of Breakaway Dekhockey Inc.
Length of Lease:
Rental Fees.
The length of the lease shall be five years. In the first year
of the lease there will be no escape clause for either party.
If Breakaway Dekhockey Inc. breaks any of the terms in this
lease during the first year they can be evicted by the
municipality of Edina and must vacate the Lewis Park facility
within 30 days. There will be aro escape clause in the contract
after the first year of rental for each party. Either party
may break the lease at any time as long as they give the
other party a 90 day notice. Breakaway Dekhockey Inc. can only
vacate the facility when it has returned the Lewis Park
facility to its original condition barring any depreciation.
The price of $500 per month will be paid to the municipality of
Edina. for the first year of rental. The rental price will be
renegogiable after each year.
September Agenda Item: Request for Arneson Acres
Rental
Edina Park Board Evergreen Bible Church
Park & Recreation Department 5929 Wooddale Ave.
Edina City Hall Edina, Minn. 55424
Edina, Minn. 55424 Phone: 922-7550
To Whom It May Concern:
On behalf of the membership of Evergreen Bible Church the
Board of Deacons would like to negotiate a six-month lease and
additional six-month option_agreement with the Edina Park Board for
use of the lower level/Terrace Room of the Arneson House at Arneson
Acres Park.
Because we respect the first -use priority rights of the Edina
Garden Council and Edina Historical Society, the following requests
of the church are conditional pending the review of all the groups
concerned.
HOURS OF USE: Sundays from 9:30 a.m. to noon for worship
services; Wednesdays from 7 to 8 p.m. for Bible Study.
We would like to reserve the future right, with the permission
of the Park Board, to possibly add another weeknight one-hour Bible
Study.
SPACE REQUIREMENTS: The Terrace Room seems ideal for our adult
worship meetings and Bible Studies. Our adult membership numbers
about 20.
We would like to make use of the other space in the lower
level for our Sunday School class.
STORAGE: One of the goals of our Church Site Committee has
been to find a location where we could leave behind a few items of
furniture, such as a podium.
COMPENSATION/RENT FOR USE: During a previous discussion with
Bob Kojetin, parks director, he informed us that the users of the
building were looking for alternative means to pay for the gas and
electric utilities of Arneson House.
In exchange for the four to five hours a week that we intend
to use the lower level, we would offer to pay the utilities.
DURATION: Our time of stay could be as little as six -months or
could extend, depending upon growth and your willingness to have
US.
The above conditions are a combination of needs and wants,
certainly subject to negotiation. Let's discuss the options
available. For our part, final agreement is pending approval of the
congregation.
We picked the name Evergreen Bible Church long before we
discovered your lovely park. In such a spot the name would seem
apropos.
Sincerely,
Board of Deacons,
Evergreen Bible Church
Bob Ehlert, Secretary
454-7215
4 vllv�
Don Grendahl, Chairman
538-2325
EDINA GYMNASTICS ASSOCIATION
5201 EDEN CIRCLE
EDINA MN, 55424
MR BOB KJOETIN
EDINA PARKS AND RECREATION DEFT.
CITY OF EDINA
EDINA MN, 55424
DEAR BOB,
THE EGA BOARD OF DIRECTORS HELD OUR MONTHLY MEETING ON
JUNE 141 1988. WE DISCUSSED IN DEPTH THE PROPOSAL TO BE
INCLUDED IN THE EXPANSION PROJECT AT THE BRAEMAR ARENA
SITE. DUE TO THE SHORT PERIOD OF TIME REMAINING BEFORE
THE ANTICIPATED BOND ISSUING DATE, WE MUST DECLINE TO BE
^ INCLUDED IN THE FACILITY AT THIS TIME.
TRE EGA BOARD FEELS THAT BEFORE WE CAN UNDERTAKE A PROPOSED
EXPANSION WITH INCREASED FINANCIAL COMMITMENTS FOR THE 20
YEAR PERIOD REQUIRED TO RETIRE THE 3ONDS, WE NEED TO
COMPLETE A STUDY DEFINING OUR FUTURE SPACE REQUIREMENTS,
FINANCIAL COMMITMENTS, ENROLLMENT PROJECTIONS AND CLUB
SUpPORT, AND ANY POSSIBLE MUNICIPAL ASSISTANCE.
ONCE WE HAVE COMPLETED THIS REPORT, WE WILL SUBMIT OUR
FINDINGS AND RECOMMENDATIONS TO THE PARKS AND RECREATION
DEPT. FOR YOUR CONSIDERATION.
ON BEHALF OF OUR ASSOCIATION, I WOULD LIKE TO THANK THE
PARKS AND RECREATION DEPT. AND BOARD AND THE CITY OF EDINA
FOR THE SUPPORT AND ENCOURAGEMENT YOU HoME SHOWN US IN
THIS !_:OjEC 'T . WE ARE TO THE OMPLET I Ot-4 OF A'
NEW G"O-INAL;TI i=:^_: FriC:I LIT`( AT A FUTURE [DATE.
CIR THE FOARD
!.O I L L I r'=M ial . LUN D
PR: SI DENT 11987-198,8 TERM
cc
Bob K..j oe t i n
Kerr Noll a.no