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HomeMy WebLinkAbout1988-11-15 Park Board PacketMA."., r -'EDINA 4v. .EST 50TH STREET, EDINA. MINNESOTA 55424 612-927-8861 EDINA PARK BOARD 7:30 p.m. November 15, 1988 Edina City Hall NOTE: The Park Board meeting has been changed to November 15, 1988, due to the election on Tuesday, November 8, 1988. The meeting will be held at 7:30 p.m. on November 15, 1988. AGENDA �� -tio., c r' I. Approval of Sept -ember 11, 1988, minutes II. Art Center Building Report III. Braemar Golf Course A. Executive Course Building B. 1989 Silver Anniversary Tournament C. Progress Report IV. Leasing and Renting Policy V. Historical Museum Progress Report VI. Other RENTING/LEASING PARK AND RECREATION DEPARTMENT FACILITIES When individuals, groups, or organizations make a request to rent or lease municipally -owned Edina Park and Recreation Department facilities, there are several issues and questions that need to be addressed. The first question to be answered is whether or not the activity is in keeping with the Edina Park Board's and Edina Park and Recreation Department's mission statements. More specifically, the requested activity must be in keeping with that particular facility's mission statement and/or policies as set by the Edina Park Board and Edina Park and Recreation Department. To begin with, there are basically three categories of facilities in the Edina Park and Recreation Department: 1. Park facilities that are designed exclusively to be open to the public for the public good and not available for rent. Examples: playground equipment areas, various tennis courts, certain picnic areas, open space parkland, park benches, etc. 2. Park facilities that are designed to be open to the public and/or civic groups with an option to rent for organized exclusive use. Examples: Cornelia Park shelter building, picnic areas, ballfields, Arneson Acres facilities, warming houses, Grange Hall, Cahill School building, and the like. 3. Enterprise facilities that are designed to collect a fee or charge to use that particular facility and is also available for exclusive use rentals. Examples: Edina's six enterprise facilities. Each enterprise facility has its own mission statement, all of which are almost identical in nature with the exception of Edinborough Park which is a unique multi -use facility that falls into both category two and three. Each enterprise facility also has its own facility rental policies that are unique to that particular facility in accordance with their mission statements. Renting of park facilities is not new; however, there are increasing requests for renting park facilities in Category two. Because Category two facilities were not designed exclusively for rent, there are several issues or questions that must be addressed with every request, such as: - What depreciation impact will the activity have on the facility and/or equipment? Will the elimination of public access to the facility during this rental be an acceptable level? • Will the dollars collected in rent be worthy of the expenses incurred? - Will the activity have an impact on the environmental surrounding (positive or negative)? In other words, will the neighbors and/or general public view this activity as a nuisance? - Will the City of Edina be held liable for any of these activities? - Is this activity a worthwhile risk? Is the individual, group, or organization Edina based/Edina taxpayers? 0 Is the rental in keeping with the individual facility's policies? In other words, each rental request in category two (2) must be judged on its own merit. The issue of leasing park facilities brings about new questions. The recommendation of the Edina Park and Recreation Department staff is that a request to lease park facilities must successfully meet all criteria for Category 2 facilities but first must meet one primary criteria: - Is the requested use one that is in keeping with the Edina Park and Recreation Department's mission statement? Is the proposed activity one that: 1. the Edina Park and Recreation Department would like to offer to Edina residents but is currently unable to due to lack of available resources? 2. will have a positive impact on the total park and recreation program? a 3. will likely be a successful recreation program? In short, leasing of park facilities is only viable when the requested activity is a recreation -related activity that the Edina Park and Recreation Department would otherwise offer itself if given adequate resources.