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Home My WebLink About2017-11-08 City Council Work SessionAgenda City Council Work Se ssion City of Edina, Minnesota Edina City Hall Community R oom Wednesday, November 8, 2017 5:30 PM I.Call To Order II.Roll Call III.2018-2019 Draft Budget W ork Plan IV.2018 Proposed Commissions W ork Plans V.Qua rterly Business Report VI.Adjournment The City of Edina wants all res idents to be c om fortabl e bei ng part of the publi c proc ess . If you need as s is tanc e i n the way of heari ng am pli ,c ation, an interpreter, large-print doc um ents or s om ethi ng els e, pleas e c al l 952-927-8861 72 ho urs in advance of the m eeting. Date: Novemb er 8, 2017 Agenda Item #: I I I . To:Mayor and C ity C ounc il Item Type: O ther F rom:Lis a A. S c haefer, Assistant C ity Manager Item Activity: Subject:2018-2019 Draft Bud get Wo rk P lan Disc ussio n C ITY O F E D IN A 4801 West 50th Street Edina, MN 55424 www.edinamn.gov A C TI O N R EQ U ES TED : N one. I N TR O D U C TI O N : Attached is a revised version of the proposed 2018-2019 B udget Work P lan. S taff will walk through changes from previous versions, and get feedback from C ouncil. AT TAC HME N T S : Description Draft Budget Work Plan 18-19 Budget Work Plan Pres entation DRAFT 20171107 Page 1 DRAFT 2018-2019 Vision Edina (Budget) Work Plan Budget Goal: Describes the broad outcome that must be achieved. Budget Objective: Defines the measureable results to be achieved this budget. Strategy/Action: Details the specific actions to be taken this budget to meet the objectives. 1) BUDGET GOAL: MAINTAIN PHYSICAL ASSETS & INFRASTRUCTURE An effective maintenance plan: 1) Factors financial, societal and environmental costs (triple-bottom line) into projects and decision making, 2) Allows more informed decision- making by incorporating lifecycle and maintenance costs, 3) optimize financial resources by replacing equipment and vehicles at the most cost-effective time, and 4) Meets our sustainability goals to ensure the City can continue to provide residents the highest quality of life. Deferred maintenance can lead to costly unplanned repairs and replacements with decisions based on short-term implementation costs, versus long-term maintenance costs. Properly maintained streets, water main, sanitary sewer and storm sewer systems provide reliable and efficient operations that lessen the City’s carbon footprint, reduce energy costs. 2018-2019 OBJECTIVES: • Incorporate sustainability practices into all City maintenance and capital improvement decisions. • Reduce the City operations’ electricity GHG emissions by 5%, 893,000 kWh each year through ongoing facility maintenance, capital improvements, and operational behavior change. • Increase the CIP levy to $600,000 by 2021 through a combination of staged increases and the rollover of expiring levies (Weber Woods, City Hall). Continue to direct general fund surpluses and liquor profits • Increase City’s investment in streets and bridge maintenance by $550,000 in 2018 and $605,000 in 2019. 2018-2019 ACTIONS: UPDATE: 1. Create and implement a green building policy for City Facilities. Administration- (Sustainability) 2. Create a master replacement schedule and budget for physical buildings, plumbing, HVAC and other mechanical systems, furniture, fixtures, and equipment that optimizes Public Works - (Facilities) DRAFT 20171107 Page 2 long-term financial resources to meet sustainability goals by Q4 of 2019. 3. Create and implement energy-efficiency plan for City Hall, Braemar Arena, Edinborough Park, and Centennial Lakes by Q4 of 2019. Public Works - (Facilities) 4. Complete construction of Water Treatment Plant No. 5. – by Q3 of 2019. Engineering 5. Complete update to the Water Resources Management Chapter of the Comprehensive Plan – Wastewater, Surface Water, and Water Supply by Q4 of 2018. Engineering 6. Identify funding source and timeline for implementation of the Fred Richards Park Master Plan by Q2 of 2018. Parks & Recreation 7. Identify funding source and timeline for implementation for Braemar Park Master Plan by Q2 of 2018. Parks & Recreation 8. Partner with St. Louis Park to develop Weber Woods Master Plan, identify funding source and timeline for implementation by Q4 of 2018. Parks & Recreation 9. Identify funding source for Arden Park Master Plan implementation. Begin design phase (Q1 2018). Begin construction (Q4 2018 or Q1 2019). Parks & Recreation 2) BUDGET GOAL: MAINTAIN SERVICE-LEVELS THAT BEST MEET THE NEEDS OF THE COMMUNITY. Maintaining service-levels contributes to the overall quality of life, safety and wellbeing for our residents and guests. It is important because effective service-levels: 1) ensures compliance with state statutes and city code, 2) maintains adequate response times; 3) ensures resources are matched to service-level requirements, and 4) ensures limited resources (money, equipment, and time) are deployed in an equitable manner. To maintain service-levels, the City needs a strong workforce that have the resources needed to effectively perform their work. To recruit and retain a strong workforce, the City needs to provide competitive compensation, benefits, and work-life balance. Investing in technology allows staff to more efficiently maintain and locate data for the public, provide better data and analysis for informed decision-making by elected officials and staff, reduces risk of lost data or human error, and allows more effective use of our real estate by reducing paper storage space. DRAFT 20171107 Page 3 2018-2019 BUDGET OBJECTIVES: • Provide increases to compensation and benefits needed to attract and retain skilled and high-performing employees. • Add staff needed to maintain public safety service-levels in response to growth in number and complexities of calls for services. • Invest in technology upgrades to improve data collection, data management, and staff efficiency. 2018-2019 ACTIONS: PROGRESS: 1. Add 4 public safety positions in 2018 including 2 police officers, 1 9-11 dispatcher, and 1 police administrative support position by Q2 of 2018. Human Resources 2. Add 4 public safety positions in 2019, including 3 paramedic/firefighters and 1 EMS captain by Q1 of 2019. Human Resources 3. Implement a new Human Resources Information System (HRIS) by Q4 2018. Human Resources 4. Develop budget, identify funding, and timeline for implementation of body-worn camera initiative for Police Department by Q2 of 2018. Police 5. Identify funding and staged strategy to continue to upgrade and expand GIS. Q1 of 2018. Communications & Technology Services 3) BUDGET GOAL: PLAN FOR CONNECTED & SUSTAINABLE DEVELOPMENT Redevelopment and renewal of commercial and residential real estate is essential to the vibrancy of the community. Redevelopment will play an integral part of providing an inclusive, high-quality of life that the Edina community expects. Incorporating sustainability principles and standards during redevelopment with the goal of reducing the community’s carbon footprint will be critical to human health and safety. Growth must be. Creating sustainable redevelopment requires forward thinking and preparing for the future. An effective plan for connected and sustainable development: 1) incorporates sustainability principles and standards critical to decoupling economic growth and greenhouse gas (GHG) emissions growth. 2) is generationally relevant and yet flexible enough to meet changing future needs 3) includes an effective and multi-modal municipal transportation system which balances effective and efficient personal mobility with the goals of reducing the community’s carbon footprint and negative impacts on human health and safety. 2018-2019 BUDGET OBJECTIVES: DRAFT 20171107 Page 4 • Support sustainable building practices and policies that meet the need of redevelopment and renewal while accomplishing our sustainability goals around carbon emission reduction, waste, and water quality. • Support redevelopment that incorporates transportation design that makes it easy to walk, bike, and move around within and between neighborhoods. • Increase the number of affordable housing units within Edina. 2018-2019 ACTIONS: 1. Complete Comprehensive Plan Update by Q4 of 2018. Community Development 2. Create and implement a green building policy to incent sustainable building and operational practices for new development and redevelopment by Q1 2019. Administration 3. Manage the redevelopment of the Hennepin County Library Site. Administration 4. Manage the Market Street redevelopment project. Administration 5. Determine the viability of the Grandview Green. Administration 6. Create a master plan for the redevelopment of the Grandview area, including the former Public Works site. Administration 7. Implement short- and mid-term improvements from the Grandview District Transportation Study by Q4 of 2019. Engineering 8. Implement Southdale Area Circulator pilot by Q4 of 2018. Engineering 9. Determine strategy and timeline for meeting waste reduction goals with residential organics recycling by Q2 of 2018. Administration 4) BUDGET GOAL: FOSTER INCLUSIVE AND ENGAGED COMMUNITY. Promote a City that is welcoming and inclusive to all, regardless of an individual’s race, color, creed, religion, age, sex, sexual orientation, gender expression, marital status, disability, status with regard to public assistance, familial status or national origin. The City wants to ensure City government works for all in the community, and that City policies and practices do not have disparate impacts based the characteristics above. Right-size community engagement to ensure investments are focused on broadening stakeholders reached, and developing clear roles and expectations. To clearly understand community needs, expectations and opinions, the City will consistently seek the input of a broad range of stakeholders in meaningful and interactive communication. Efforts to DRAFT 20171107 Page 5 engage the community will utilize multiple platforms, be informative, transparent, responsive and involve volunteers and City commissions. 2018-2019 BUDGET OBJECTIVES: • Develop a more strategic approach to Community Engagement. • Advance racial equity within City Government. • Increase the number of affordable housing units within the City. 2018-2019 ACTIONS: 1. Incorporate inclusive principals into Comprehensive Plan Update, including race, religion, age, gender, etc by Q4 of 2018. Community Development 2. Provide resources and staff support to Race & Equity Task Force/Working Groups. Administration 3. Develop and implement a plan to increase diversity of the City’s workforce by Q2 of 2018. Human Resources 4. In cooperation with the Edina Housing Foundation, develop and implement strategy to creating affordable housing units with revenue from Affordable Housing Policy by Q2 of 2018. Community Development 5. Develop community engagement protocols based on IAP2 Spectrum Model of Inform, Consult, Involve, Collaborate, Empower or other by Q4 of 2018. Administration 6. Assign individual council members to specific intergovernmental assignments by Q1 of 2018 and annually thereafter. Administration The CITY of EDINA City Council Work Session 2018-2019 Budget Work Plan November 8, 2017 www.EdinaMN.gov 1 Mission and Vision Vision Edina Strategic Plan Edina Comprehensive Plan 2018-2019 Vision Edina Budget Work Plan Capital Improvement Plan 2018-2019 Operating Budget Work Plan Drives Budget Budget Work Plan (2018-2019) Length:2 Years –coincides with budget Responsibility:City Manager Approval:City Council Updates:Submitted by ELT to City Council at Quarterly Business Meetings Goal 1 Goal 2 Goal 3 Goal 4 Goal 5 Goal 6 Department Work Plans (2018) Length:1 Year Responsibility:Department Director Approval:City Manager Updates:Submitted by Director to CM/ACM at least quarterly. Goal 1 Goal 2 Goal 3 Goal 4 Goal 5 Goal 6 Board & Commission Work Plans (2018) Length:1 Year Responsibility:Board or Commission (with Staff Liaison support) Approval:City Council Updates:Submitted by B&C annually to City Council (through Staff Liaison) Goal 1 Goal 2 Goal 3 Goal 4 Individual Goals (2018) Length:1 Year Responsibility:Employee Approved by:Supervisor Updates:Ongoing & in annual Performance Review Goal 1 Goal 2 Goal 3 Goal 4 Goal 5 Goal 6 Vision Edina (Budget) Work Plan Drives Other Work Plans The CITY of EDINABudget Work Plan Format www.EdinaMN.gov 4 Budget Goals: •Describes the broad outcomes to be achieved. •Should stay relatively constant. Budget Objectives: •Defines the measureable results to be achieved during this budget to make progress on the Budget Goal. Strategy/Actions: •Details the specific actions to be taken this budget to meet the objectives. The CITY of EDINA City Council Work Session – Commission 2018 Work Plans November 8, 2017 www.EdinaMN.gov 5 The CITY of EDINAMarch 2017 The CITY of EDINAApril 2017 The CITY of EDINAMay 2017 Date: Novemb er 8, 2017 Agenda Item #: I V. To:Mayor and C ity C ounc il Item Type: C laims , R ep o rts / R ecommend atio n F rom:MJ Lamon, P ro ject C oordinator Item Activity: Subject:2018 P ro p o s ed C ommissions Work P lans Disc ussio n C ITY O F E D IN A 4801 West 50th Street Edina, MN 55424 www.edinamn.gov A C TI O N R EQ U ES TED : N one. I N TR O D U C TI O N : C ommission chairs presented the 2018 proposed work plans to C ouncil at the O ctober 3 C ity C ouncil work session. Administration staff will present comments and recommendations on those proposals, and request feedback from C ouncil. S taff will incorporate C ouncil feedback and bring draft work plans to the City Council meeting on N ovember 21 for final approval. AT TAC HME N T S : Description Staff Report: 2018 Propos ed Commis s ions Work Plans 2018 Propos ed Commis s ion Work Plans November 8, 2017 Mayor & City Council Lisa A. Schaefer, Assistant City Manager 2018 Proposed Commissions Work Plan Review Information / Background: Over the past several years, Commissions have participated in a work plan process to help organize and prioritize their work and allocate resources. The annual work plan steps are the same from year to year. The schedule is as follows: The 2018 proposed work plans presented in the packet include the addition of the City Manager’s recommendations. These comments are provided to help Council determine the feasibility of supporting the goals of the initiatives as designed by the Commissions. SEPT MEETINGS: Commission approves proposed work plan. Plans are due Sept 20. OCT 3 WORK SESSION: Chairs present proposed work plan to Council at work session. NOV 8 WORK SESSION: City Manager presents staff proposed revisions. Liaisons attend. DEC 5 COUNCIL MEETING: City Manager incorporates council feedback and submits final draft for approval. JAN 1: Commission officially starts implementing work plans. STAFF REPORT Page 2 You will notice reoccurring threads in the recommendations to the work plans. 1) Comprehensive Guide Plan The Planning Commission has assigned specific chapters and/or sections to the Commissions, based on relevancy to their work. This initiative is designated as Charge 3 on the Planning Commission Work Plan, and Council Charge 2 for all other Commissions. 2) Clear Objectives and Roles of Commissions Commissions serve as advisory to the City Council, and support the Council’s work by investigating, researching, and making recommendations to the City Council. Commissions do not direct the work of City staff or take responsibility for financial performance of City programs. It is important that work plan items describe the specific actions the Commissions are responsible for. Staff liaisons provide Commissions with technical expertise and access to City resources to accomplish those actions. Study and ReportCharge 1 •Commission is asked to study a specific issue or event and report its findings to City Council. •Advisory communication required / staff report optional. •No vote is taken by the Commission. •No official Commission recommendation is provided to the City Council. Review and CommentCharge 2 •Commission is asked to review a specific policy issue and to seek comments from each individual member of the group to pass on to City Council for further consideration. •Member comments will be included in the staff report (optional advisory communication can be included with the staff report). •No vote is taken by the Commission. •No official Commission recommendation is provided to City Council. Review and RecommendCharge 3 •Commission is asked to review a specific policy issue and to issue a recommendation on the issue to the City Council. •Individual member comments are not included in the staff report (optional, Commissions can include an advisory communication with the staff report). •A majority vote is necessary for a recommendation to be formally submitted to City Council. Review and DecideCharge 4 •Commission is asked to study, review, and decide on an issue. •The group’s decision will be the City’s official position on the matter unless the issue is formally considered and reversed by a majority vote of City Council. STAFF REPORT Page 3 3) Realistic Workload for Commissions and Staff Some initiatives are recommended to be removed based on insufficient resources or time. Commissions typically meet 12 times per year. Identifying a realistic number of work plan items ensures the highest priority items are completed. Most initiatives require support from staff in addition to the staff liaison. To be successful, we need to leave enough time for staff to accomplish daily operations, department work plans, and the Vision Edina (Budget) Work Plan. 4) Large number of Communication and Engagement Events When planning communication campaigns and engagement events we need to ensure that 1) we have the appropriate time and resources to produce intended results, and 2) the number of events does not result in City programs competing with each other for participation. For 2018, the City has committed to significant engagement opportunities in support of racial equity initiatives (from Task Force and three Working Groups), the Comprehensive Plan, Small Area Plans, and other ongoing events. Arts and Culture Commission 2018 Annual Work Plan Proposal Initiative # 1 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 12/31/2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: 37 hrs ☐ CTS (including Video) ☒ Other Staff: 2 hrs Continue to study, explored and advocate for a new art center. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: This is a continuation of Initiative #1 from the 2017 ACC Work Plan: Study feasibility of a new Art Center. City Manager Comments: • Recommend changing to “Make recommendations for and provide tactical support for design and fundraising for a new Art Center,” with Council Charge 2 or 3. Progress Report: Initiative # 2 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 12/31/2018 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 20hrs ☒ CTS (including Video) ☒ Other Staff: Hrs_____________ Assist as requested with the City of Edina 2018 Comprehensive Guide Plan. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Preliminary information on assistance needed by ACC presented at 9/28/2017 ACC meeting. City Manager Comments: No changes, Council charge 2 Page001 Progress Report: Initiative # 3 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 12/31/2018 ☒ Funds available ($10,000) Funds are available for this project. ☒ Staff Liaison: 75 hrs ☒ CTS (including Video) 3 hrs ☒ Other Staff: 10 hrs Park Maint. Define the vision of public art to inspire and connect our community. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: This is a new initiative that subsumes 2017 Work Plan Initiative 3: Coordinate Public Art Program and set guidelines for artist’s stipends with approved budget. City Manager Comments: Recommend change to “Coordination of the public art program for 2017 and make recommendations to Council on future changes” with a Council charge 3. Progress Report: Initiative # 4 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility 12/31/2018 and ongoing ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 30 hrs ☒ CTS (including Video) 10 hrs ☐ Other Staff: Hrs_____________ Partner with Art Center staff to promote visibility of Arts & Culture Commission by providing support for calendared activities of the Art Center. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: The ACC will take a lead role in supporting Art Center events as the Annual Juried Show, Edina Art Fair, Fall into the Arts Festival, etc. City Manager Comments: Recommend breaking out events into their own initiative. #4 would be Annual Juried Show, #6 would be Author’s Studio, #7 Art Exhibits. All events would be Council charge 4 Progress Report: Page002 Initiative # 5 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 02/10/2017 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ The Rockin’ Hollywoods Valentine’s Concert ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Liaison Comments: A continuation of a successful community event began by the now defunct Music in Edina working group. City Manager Comments: No changes, Council charge 4 Progress Report: Initiative # 6 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 02/10/2017 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ NEW Initiative: Author Studio • Create subcommittee to help with coordination • Locate authors ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Liaison Comments: A continuation of a successful community event began by the now defunct Music in Edina working group. City Manager Comments: NEW Initiative, Council charge 4 Progress Report: Page003 Initiative # 7 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 02/10/2017 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ NEW Initiative: Art Exhibits • Create subcommittee to help with coordination • Table Event • Volunteer as Greeters ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Liaison Comments: A continuation of a successful community event began by the now defunct Music in Edina working group. City Manager Comments: NEW Initiative, Council charge 4 Progress Report: Initiative # 8 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Dec. 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Liaison Comments: City Manager Comments: Recommend New initiative “Make recommendations to Parks & Recreation Commission to more clearly define formal relationship between the City and the John Philip Sousa Band,” Council charge 2 Progress Report: Page004 Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 60 minutes): ☐ Mar ☐ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☒ Oct ☐ Nov Council Comments: Page005 Board/Commission: Community Health Commission 2018 Annual Work Plan Proposal Initiative 1 Council Charge ☐ 1 ☐ 2 ☐ 3 ☒ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility All of 2018 None beyond City contribution to District initiative. None Provide City representative on steering committee for Wellness Initiative at Edina Public Schools. Invite Edina Public School representative to Community Health Commission meeting for update and discussion. Liaison Comments: Commission Vice-chair Alison Pence will continue to represent the City on the steering committee in 2018 and will serve as liaison between Community Health Commission and District. I recommend a charge 1. City Manager Comments: No changes, Council Charge 4 Progress Report: Initiative 2 Council Charge ☐ 1 ☒ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility All of 2018 None None beyond Local Public Health Act responsibilities Participate in comprehensive plan update process including a focus on health-in-all-policies concepts. Liaison Comments: Liaison will coordinate with Comprehensive Plan Task Force, other City departments, and boards and commissions to include Community Health Commission areas of focus, including health equity considerations. I recommend a charge 3. City Manager Comments: No changes, Council Charge 2 Progress Report: Initiative 3 Council Charge ☐ 1 ☐ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility All of 2018 None None Page006 Receive regular updates from Bloomington Public Health (BPH) regarding Public Health and Public Health Emergency Preparedness activities in the City provided through contract with BPH. Provide recommendations to City Council regarding annual renewal of contracts. Liaison Comments: Commission will receive frequent updates from BPH on a variety of subjects, including family home visiting, disease prevention and control, emergency preparedness, and other public health programs. Commission annually provides recommendation regarding renewal of two contracts with BPH. I recommend charge 3. City Manager Comments: No changes, Council charge 3 Progress Report: Initiative 4 Council Charge ☐ 1 ☒ 2 ☐ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility All of 2018 None None Research and evaluate current regulations regarding secondhand smoke, specifically in multi-unit housing living situations and other public areas such as restaurant patios. Liaison Comments: City currently enforces Minnesota Clean Indoor Air Act and the Freedom to Breathe Amendment, but these regulations may not do enough to limit secondhand smoke exposure. I recommend charge 2 because there are varying opinions on the commission. City Manager Comments: No changes, Council charge 2 Progress Report: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 60 minutes): June Council Comments: Page007 Commission: Transportation Commission 2018 Annual Work Plan Proposal Initiative #1 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility October 2018 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__80________ ☒ CTS (including Video) ☐ Other Staff: Hrs_____________ Recommend transportation solution(s) within and between current and planned high-density nodes, including monitoring and evaluating for the Edina/Southdale Bus Circulator Pilot project. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: “Funds available” indicates proposed budget item for circulator bus. ETC was not entirely clear what the outcome of the ”recommended” solutions would be; however they were clear that they feel that the ETC needs to be involved in the redevelopment approval process. City Manager Comments: Recommend changing to “Approve pilot plan which includes determining the pilot routes and evaluation” with a Council charge 4. Progress Report: Initiative #2 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility March 2018 ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs____________ ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Develop a process of two-way communication of transportation initiatives between Edina and neighboring communities (e.g. Richfield, Bloomington, Eden Prairie, Minnetonka, Hopkins, St. Louis Park, Minneapolis and Hennepin County). ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: To some degree staff is doing this informally, but the commission wishes to formalize this somewhat given how transportation systems are not necessarily defined by municipal boundaries. City Manager Comments: Recommend changing to “Invite neighboring transportation commissions to have joint meeting with the Edina Transportation commission” with a Council charge 4. Progress Report: Page008 Initiative #3 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility June 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs___40_______ ☐ CTS (including Video) ☒ Other Staff: Hrs___10________ Define and implement equity criteria for Pedestrian and Cyclist Safety (PACS) Fund projects, and integrate with the City’s Race and Equity Task Force efforts. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Some commissioners feel strongly about being more equitable with transportation planning and implementation decisions. They would like to use a matrix to compare and “score” projects. Success with this initiative will rely greatly on data – much of which may not be easily obtained. City Manager Comments: Remove, wait for direction from Race and Equity Task Force recommendations. Progress Report: Initiative #4 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2018 ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs____________ ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Recommend solutions for issues associated with the effects of high school motor vehicle traffic on adjacent neighborhoods. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: The commission understands that staff may be working with the School District on a traffic/transportation study near the high school. Staff and/or outside expertise may be necessary to complete this initiative. This item was also created as a way for the student members to get more directly involved. City Manager Comments: Recommend changing to “Review and Comment on solutions for high school motor vehicle traffic affecting neighborhoods” with a Council charge 2 Progress Report: Page009 Initiative #5 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility July 2018 ☒ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs____________ ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Assist as requested with the development of the City’s new Comprehensive Guide Plan. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: As directed by Administration. City Manager Comments: No changes, Council charge 2 Progress Report: Proposed Month for Joint Work Session (one time per year, up to 60 minutes): ☐ Mar ☐ April ☐ May ☒ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov Council Comments: Page010 Commission: Heritage Preservation Commission 2018 Annual Work Plan Proposal Initiative # 1 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing ☒ Funds available Funds are included in the Planning Department Budget. ☒ Staff Liaison: 10 hours ☐ CTS (including Video) ☒ Other Staff: Consultant, Robert Vogel, Evaluate potential heritage resources to add to the determined eligible for heritage landmark designation list. -Research ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Staff recommends continuing to evaluate and determine properties eligible for heritage landmark designation. Robert Vogel will spend time researching and surveying potential heritage resources at the request of the HPC. City Manager Comments: No changes, Council charge 3 Progress Report: Initiative # 2 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing ☒ Funds available Fees are collected for COA Applications: $600 or $1200 for a new house in the CCD. ☒ Staff Liaison: 70% of the work of the HPC is reviewing COA’s. 70% of staff’s time for HPC is also relates to COA’s. Staff meets with applicants, answers COA questions, processes applications and writes staff reports. ☒ Other Staff Consultant, Robert Vogel: Staff Consultant Vogel reviews all of the COA’s and writes a memo to staff with a recommendation. Review Certificates of Appropriateness (COA) application for changes to heritage landmark designated properties. -Preservation ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Staff recommends the HPC continue to review COA’s for existing and future heritage landmark properties. City Manager Comments: No changes, Council charge 3 Progress Report: Page011 Initiative # 3 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing ☒ Funds available Funds are included in the Planning Department Budget. ☒ Staff Liaison: 20 hours ☐ CTS (including Video) ☒ Other Staff, Consultant Vogel will work on drafting a Plan of Treatment for each property that is designated. Invite owners of determined eligible properties to designate their properties Edina Heritage Landmarks. -Preservation ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Staff recommends the HPC continue to reach out to property owners of eligible properties that are interested in designating their properties as Edina Heritage Landmarks. City Manager Comments: No changes, Council charge 4 Progress Report: Initiative # 4 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing ☒ Funds available Funds are included in the Planning Department Budget. ☒ Staff Liaison: 20 hours ☒ CTS (including Video) ☐ Other Staff Provide opportunities for the public to engage in celebrating Edina’s heritage during Preservation Month (May), and throughout the year. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Staff will work with the HPC to brainstorm different ideas on how to engage the public and spread awareness of Edina Heritage Landmarks. This includes the annual preservation award that is awarded in May. City Manager Comments: No changes, Council charge 4 Progress Report: Page012 Initiative # 5 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing ☒ Funds available Funds are included in the Planning Department Budget. ☒ Staff Liaison: 20 hours ☐ CTS (including Video) ☒ Other Staff: Consultant, Robert Vogel Add to resources publically available on topics such as architecture and technical advice, i.e. the “Preservation Toolbox”. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Staff will work with the HPC and consultant Robert Vogel to add resources that are available to the public. Staff is researching the possibility of adding information to the interactive Historic Properties map on the website. City Manager Comments: No changes, Council charge 4 Progress Report: Initiative # 6 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility 2018 ☒ Funds available Funds are included in the Planning Department Budget. ☒ Staff Liaison: Staff will assist Consultant Vogel as needed. ☐ CTS (including Video) ☒ Other Staff: Consultant, Robert Vogel will perform the survey of the Country Club District. The HPC and staff will assist. Re-survey the historic Country Club District (required every 10 years; last done in 2008) with an eye on re-evaluating the District’s plan of treatment. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: The resurveying of the Country Club District is required every 10 years. Staff recommends this take place in 2018 to comply with that requirement. City Manager Comments: Recommend changing to “Review and comment on survey of the historic Country Club District, including the re-evaluation of the District’s treatment plan” with a Council charge 2. Progress Report: Page013 Initiative # 7 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 2018 ☒ Funds available Funds are included in the Planning Department Budget. ☒ Staff Liaison: 20 Hours ☐ CTS (including Video) ☒ Other Staff: Consultant, Robert Vogel, is continuing to work on the Comprehensive Plan as requested. Comprehensive Plan Update-assist as requested with the development of the City’s Comprehensive Plan update. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: The HPC will work with the Planning Commission to complete the Comprehensive Plan. City Manager Comments: No changes, Council charge 2 Progress Report: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 60 minutes): ☐ Mar ☐ April ☐ May ☐ June ☐ July ☒ Aug ☐ Sept ☐ Oct ☐ Nov Council Comments: Page014 Commission: Human Rights and Relations Commission 2018 Annual Work Plan Proposal Initiative # 1 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility April 2018 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__10 ☒ CTS (including Video) ☐ Other Staff: Hrs_____________ Tom Oye Award (Martin) ($75 for plaque + possible cost for new printed materials) • Coordinate recognition • Track nominations • Update website ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: This award is ongoing and presented at the Volunteer Award Reception hosted by the City of Edina. Charge 4. City Manager Comments: No changes, Council charge 4 Progress Report: Initiative # 2 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility August 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__8 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Bias Offense Response Plan • Review and update, if needed, annually ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: This year, they made some minor changes. Part of the plan is to review it annually. We include Chief Nelson in this process. Charge 3. City Manager Comments: No changes, Council charge 3 Progress Report: Page015 Initiative # 3 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility October 2018 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__10 ☒ CTS (including Video) ☐ Other Staff: Hrs_____________ Sharing Values, Sharing Communities (Edelson/Meek) ($300 for marketing materials and refreshments, depending on event) • Topic to be determine by commission • Event Coordination • Communications/Marketing ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: These are educational events open to the community. They will select topics based on current events. Charge 4. City Manager Comments: Recommend changing to “Sharing Values, Sharing Communities: Commission will coordinate 1 or 2 annual community events” with a Council charge 4. Progress Report: Initiative # 4 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility December 2018 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__10 ☒ CTS (including Video) ☐ Other Staff: Hrs_____________ Human Rights Essay Contest (Kennedy) ($200 for winner gift cards, $75 for posters) • Develop an annual theme • Committee reviews essays • Event on December 10, 2018 to recognize/ honor contest winners ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: The Commission is doing this for the first time in November of 2017. Award recipients are reading their essays at a City Council meeting. If the contest does not go over well, they will not continue in 2018. Charge 4. City Manager Comments: Recommend removal because of low participation rate for resources spent, and large number of other annual events. Progress Report: Page016 Initiative # 5 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility April 2018 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__15 ☒ CTS (including Video) ☐ Other Staff: Hrs_____________ Days of Remembrance ($75 for printed materials, $100 for refreshments) • Speakers and focus to be determined by commission • Event coordination • Communications/Marketing ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Annual event, well attended. Last year they used a working group and might consider this again to get more community involvement. Charge 4. City Manager Comments: No changes, Council charge 4. Progress Report: Initiative # 6 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility October 2018 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__15 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Indigenous Peoples Recognition Event ($300 for printed materials and refreshments) • Event coordination • Communications • Marketing ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: In a past year, the Commission asked Council to recognize Indigenous Peoples Day which was not approved. They proposed it on their 2017 work plan and it was removed. This initiative is not the declaring a day to Indigenous Peoples Day, but an event celebrating Indigenous Peoples Day. We have several events already on our work plan. City Manager Comments: Recommend Council to decide on this initiative. The Commission already has several events planned for the year. Progress Report: Page017 Initiative # 7 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility December 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__10 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Comprehensive Plan • Assist with reviewing and updating of the 2018 Comprehensive Plan ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: The Commission has met to divide up chapters and responsibilities. Charge 3. City Manager Comments: No changes, Council charge 2 Progress Report: Initiative # 8 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility December 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__4 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Affirmation of Edina, as a Human Rights City, as a Welcoming Community for all residents, including immigrants and refugees. (Kennedy) • Report on best practices ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: This should be a charge 1. Commission will look at processes and best practices of other Human Rights Cities to share with Council. City Manager Comments: Remove, workload and wait for priorities from Racial Equity Task Force Progress Report: Page018 Initiative # 9 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility January 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__4 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Annual MLK Panel Event • Partnership with Edina Library & Community Foundation ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: This event will happen early next year. Three commissioners have been invited to help. Will provide good publicity for the Commission. Charge 4. City Manager Comments: Remove, they can do it as part of the Commission. Council approval not required. Progress Report: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) 1. Partnership with School District Proposed Month for Joint Work Session (one time per year, up to 60 minutes): ☐ Mar ☐ April ☐ May ☒ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov Council Comments: Page019 Commission: Parks & Recreation Commission 2018 Annual Work Plan Proposal Initiative #1 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs. 160 ☒ CTS (including Video) ☐ Other Staff: Hrs_____________ Arden Park Natural Resource Plan ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: PARC will be asked to participate in the design phase of the Arden Park plan. Commissioners will assist with design advice and community engagement. City Manager Comments: Recommend change to “Review and comment on design phase, including Community Engagement, of Arden Park” with a Council charge 2 Progress Report: Julie Strother and Eileen McAwley Initiative #2 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs. 160 ☒ CTS (including Video) ☐ Other Staff: Hrs. Braemar Park Master Plan ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Additional work may be required to complete the master planning process or begin the design process. City Manager Comments: Unsure of next steps for this project in 2018. Progress Report: Greg Good, Brenda McCormick, Mike Miller Page020 Initiative #3 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs. 160 ☒ CTS (including Video) ☐ Other Staff: Hrs. Fred Richards Master Plan ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Commissioners may be needed in the design phase of the project if it moves forward. City Manager Comments: Unsure of next steps for this project in 2018. Progress Report: Eileen McAwley, Matt Dahlien, Dan Gieseke, Greg Good, Koren Nelson Initiative #4 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs____________ ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Weber Woods Master Plan (Partner with St. Louis Park) ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Commissioners will participate in meetings and open houses and will provide advice and recommendations for park design. PARC will also review and recommend a plan to the City Council. City Manager Comments: Recommend changes to “Review and make recommendations for the Master Plan for Weber Woods” with a Council charge 3. Progress Report: Matt Dahlien, Brenda McCormick, Koren Nelson, Julie Strother Page021 Initiative #5 Council Charge (Proposed Charge Completed by CM) ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Oct. 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__0____ ☐ CTS (including Video) ☐ Other Staff: Funding Options (project plan) ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: PARC would like to study long term funding options for the Parks & Recreation Department that our outside of the City’s budgeting and CIP process ie. Professional fundraising, endowment fund, friends of the parks, etc. would be considered. City Manager Comments: Remove, save for future year due to workload. Progress Report: Mike Miller, Dan Gieseke Initiative #6 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility July 2018 ☐ Funds available Funds are available for this project. ☐ Staff Liaison: Hrs____________ ☐ CTS (including Video) ☒ Other Staff: Hrs. 100 Marketing and Communications for Parks & Recreation ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: PARC would like to develop and communications and marketing plan for the Commission and the department. This is something that staff already does. This seems to be more of a staff initiative than commission initiative. City Manager Comments: Role of staff. Recommend removal. Progress Report: Julie Strother, Matt Dahlien, Koren Nelson Page022 Initiative #7 Council Charge (Proposed Charge Completed by CM) ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Oct. 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs. 40 ☐ CTS (including Video) ☒ Other Staff: Hrs. 180 Field, Courts, and Rinks Capacity and Utilization Report ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: PARC would like to complete an assessment of athletic facility utilization and fees charged for City and school district facilities. This would be helpful when discussing future facility maintenance, renovations and new facilities needed. The Commission also suggested studying ice rink utilization. Gym utilization could also be considered. This will be a significant initiative for staff, especially Tiffany. City Manager Comments: Recommend change to “complete a study and report for field, courts and rinks capacity and utilization from data provided by staff” with a Council charge 1 Progress Report: Greg Good, Eileen McAwley Initiative #8 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs. 200 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Assist as requested with the development of the City’s new Comprehensive Plan ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: City Manager Comments: No changes, Charge 2 Progress Report: Parks & Recreation Commission Page023 Initiative #9 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs. 200 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: City Manager Comments: • Recommend New initiative “Make recommendations to Parks & Recreation Commission to more clearly define formal relationship between the City and the John Philip Sousa Band,” with a Council Charge of 3. Progress Report: Parks & Recreation Commission Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Environmental Stewardship Proposed Month for Joint Work Session (one time per year, up to 60 minutes): ☐ Mar ☒ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov Council Comments: Page024 Board/Commission: Planning Commission 2018 Annual Work Plan Proposal Initiative Council Charge ☐ 1 ☐ 2 ☒ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 2018 No. Yes. Planning Staff spends the majority (over 80%) of its time in support of land use applications brought before the planning commission and city council. This includes meeting with applicants, preparing staff reports, answering questions from the public, preparing for and attending meetings, and project follow up to ensure compliance. The Planning Commission is responsible to review all Land Use applications submitted to the City of Edina. Land Use applications include: Variances; Site Plan Review; Sketch Plan Review; Conditional Use Permits; Subdivision; Lot Line Adjustments; Rezoning; and Comprehensive Plan Amendments. To accomplish this responsibility the Planning Commission meets twice per month, on the second and fourth Wednesday of the month. The Planning Commission typically reviews 3-4 of the above requests each agenda. Liaison Comments: 2018 is expected to be another busy year with Land Use Applications City Manager Comments: No changes, Council charge 3 Progress Report: Initiative Council Charge ☐ 1 ☐ 2 ☒ 3 ☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility December 31, 2018 Yes. Included in the CIP Yes. This will require many hours of preparation and work scheduling and attending meetings. Staff will coordinate with the PC Chair and planning consultants and provide background information as the plan moves through the process. The Comprehensive Plan Update is anticipated to take up a lot of staff time in the next two years. Comprehensive Plan Update. Update required every 10 years by the Metropolitan Council. The update will include mini small area plans for all areas not completed in the current Comprehensive Plan. That includes: 50th & France, Grandview, Southdale Area, 70th and Cahill, 44th and France. 50th & France will be started in 2018; Grandview, Southdale and 70th and Cahill are anticipated to be completed. Liaison Comments: We experienced some delays in 2017 that may cause a few months added in 2018. We still hope to schedule the public hearing with the City Council on the total plan before December 21, 2018. We will not sacrifice quality in the Plan just to meet this deadline. If we need to extend beyond that date, staff will request an extension from the Metropolitan Council. City Manager Comments: Page025 No changes, Council charge 3 Progress Report: Page026 Commission: Energy and Environment Commission 2018 Annual Work Plan Proposal Initiative # 1 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility December 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs___50______ ☐ CTS (including Video) ☒ Other Staff: Hrs____10______ Assist as requested with the development of the City’s new Comprehensive Guide Plan. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Commission will work with the Planning Commission and Staff’s direction to complete recommendations for the 2018 Comprehensive Plan. City Manager Comments: No changes, Council Charge 2 Progress Report: Initiative # 2 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility June 2018 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs____40______ ☒ CTS (including Video) ☐ Other Staff: Hrs_____________ Review the summary of PiE partnership for the first 18 months and make recommendations for future actions on residential, business, and city facilities components, looking towards creating a comprehensive climate action plan. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Final reports on the first 18 months of the action plan will be received in May for review. Recommendations and commitment for future action will be discussed and proposed. City Manager Comments: Recommend changing to “Review and Comment on the PiE staff report” with a Council charge 2. Progress Report: Page027 Initiative # 3 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility August 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__12__ ☐ CTS (including Video) ☒ Other Staff: Hrs___20_______ Review and Comment on City staff Green Transportation study and recommendations. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: The MN GreenCorps member serving Edina from 2017-2018 will be studying fleet needs and presenting opportunities to optimize fleet to meet GHG emission reduction goals. City Manager Comments: Recommend removal, this is a staff role/operational. Progress Report: Initiative # 4 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility June & December 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs_20_____ ☐ CTS (including Video) ☐ Other Staff: Hrs________ Support City staff efforts to embed sustainability, resilience, and environmental requirements into City’s capital budget plans. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Liaison Brown will update the Commission on proposed process to embed Sustainability into the CIP Budget process. Liaison will also give an update post CIP Budget review. City Manager Comments: Recommend removing as there is no clear action. This is a staff role/operational. Progress Report: Page028 Initiative # 5 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility TBD ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs__50____ ☒ CTS (including Video) ☐ Other Staff: Hrs_____________ Provide strategic direction for community outreach and education to increase community awareness and actions regarding environment / sustainability / resiliency. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: With over 12 events, 2017 was a very intensive engagement year. Effective community engagement is critical. After this year’s Energy Fair, the Commission will make a recommendation as to outreach for 2018. City Manager Comments: Recommend changing to “Coordinate up to two annual community outreach and education events to increase community awareness and actions regarding environment / sustainability / resiliency” with a Council Charge 4. Progress Report: Initiative # 6 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility TBD ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs___30_____ ☐ CTS (including Video) ☒ Other Staff: Hrs____220__ Continue to provide support on waste reduction strategies such as Styrofoam food packaging ban, plastic bags, and organics recycling. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Based on recommendations from Staff’s Waste Reduction Plan (Initiative 7 on 2017 Work Plan), the Environmental Health Specialist/Recycling Coordinator has carved out time to work on policies, measurement, and education around waste reduction. City Manager Comments: Recommend changing to “Review and comment on policy options for residential organics recycling” with a Council charge 2. Progress Report: Page029 Initiative # 7 Council Charge (Proposed Charge Completed by CM) ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility October and December 2018 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs___3___ ☐ CTS (including Video) ☒ Other Staff: Hrs__12_____ Review and comment on adoption and implementation of water quality and quantity issues associated with groundwater conservation policy. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Liaison Comments: Water Resources Coordinator has an extensive stakeholder engagement plan with EEC being a key stakeholder group to gain feedback. City Manager Comments: Recommend changing to “review and comment on proposed groundwater conservation policy” with a Council charge 2. Progress Report: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) 1. Review and comment on environmental action plan 2. Review and report on solid waste collection policies in neighboring communities 3. Anticipate and identify emerging topics of interest that should be addressed by EEC 4. Review and comment on city staff annual report on green procurement as specified on green step city’s resolutions. Proposed Month for Joint Work Session (one time per year, up to 60 minutes): ☐ Mar ☐ April ☒ May ☐ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov Council Comments: Page030 Date: Novemb er 8, 2017 Agenda Item #: V. To:Mayor and C ity C ounc il Item Type: O ther F rom:Lis a A. S c haefer, Assistant C ity Manager Item Activity: Subject:Q uarterly Bus iness R ep o rt Info rmatio n C ITY O F E D IN A 4801 West 50th Street Edina, MN 55424 www.edinamn.gov A C TI O N R EQ U ES TED : N one. Written R eport O nly. I N TR O D U C TI O N : T he 2017 Quarter 3 B usiness R eport includes: 1) U pdates for the 2016-2017 Vision E dina (B udget) Work P lan, 2) Q uarterly F inancial U pdate, and 3) L iquor S corecard. AT TAC HME N T S : Description 2017 Q3 Update 16-17 Vis ion Edina (Budget) Work Plan 2017 Q3 Financial Update 2017 Q3 Liquor Scorecard Updated October 2017 Th e C i t y o f E d i n a ’ s m i s s i o n i s t o p r o v i d e e f f e c t i v e a n d v a l u e d s e r v i c e s , m a i n t a i n a s o u n d p u b l i c i n f r a st r u c t u r e , o f f e r p r e m i e r p u b l i c f a c i l i t i e s a n d g u i d e the de v e l o p m e n t a n d r e d e v e l o p m e n t o f l a n d s , a l l i n a m a nn e r t h a t s u s t a i n s a n d i m p r o v e s t h e u n c o m m o n l y h i g h q u a l i t y o f l i f e e n j o y e d b y o u r r e s i d e n t s a n d bu s i n e s s e s . O u r v i s i o n i s t o b e t h e p r e e m i n e n t p l a c e f o r l i v i n g , l e a r n i n g , r a i s i n g f a m i l i e s a n d d o i n g bu s i n e s s d i s t i n g u i s h e d b y : • A l i v a b l e e n v i r o n m e n t • Ef f e c t i v e a n d v a l u e d c i t y s e r v i c e s • A s o u n d p u b l i c i n f r a s t r u c t u r e • A b a l a n c e o f l a n d u s e s , a n d • In n o v a t i o n Th e C i t y o f E d i n a i s k n o w n f o r e x c e l l e n t c i t y s e r v i ce s a n d s o u n d f i s c a l m a n a g e m e n t . O u r o n g o i n g w o r k wi l l c o n t r i b u t e t h i s t o t r a d i t i o n . I n a d d i t i o n t o o ur co r e s e r v i c e s , t h e C o u n c i l h a s i d e n t i f i e d s i x p r i o r it i e s f o r t h e 2 0 1 6 - 2 0 1 7 b i e n n i a l b u d g e t i n s u p p o r t of o u r m i s s i o n a n d v i s i o n . T h e s e t h e m e s w i l l g u i d e our or g a n i z a t i o n a s w e i d e n t i f y p r o j e c t s a n d p r i o r i t i z e o u r w o r k . Fo c u s e d R e d e v e l o p m e n t De s c r i p t i o n Re d e v e l o p m e n t a n d r e n e w a l o f t h e c o m m e r c i a l a n d r e s id e n t i a l a r e a s i s e s s e n t i a l t o t h e o n g o i n g h e a l t h o f t h e c o m m u n i t y . T h e C i ty is continuing to focus on th e r e v i t a l i z a t i o n o f t w o i m p o r t a n t c o m m e r c i a l a r e a s — S o u t h d a l e a n d G r a n d v i e w — a s w e l l a s n u r t u r i n g th e v i b r a n t 5 0 t h a n d F r a n c e c o m m e r c i a l a r e a . Th e r e a r e a l s o n u m e r o u s p r o p o s e d r e d e v e l o p m e n t o p p o rt u n i t i e s t h a t w i l l n e e d t o b e a d d r e s s e d i n t h e c o m in g y e a r s s u c h a s P e n t a g o n P a r k , t h e H e n n e p i n Co u n t y L i b r a r y S i t e a n d t h e f o r m e r F r e d R i c h a r d s G o lf c o u r s e . T h e P e n t a g o n P a r k r e d e v e l o p m e n t h a s t h e p o t e n t i a l t o b e t h e m o s t s i g n i f i c a n t re d e v e l o p m e n t p r o j e c t i n E d i n a s i n c e t h e c o m p l e t i o n o f C e n t e n n i a l L a k e s i n t h e 1 9 9 0 s . Th e r e d e v e l o p m e n t p r o c e s s o f t h e s e s i t e s s h o u l d c o n si d e r t h e p o t e n t i a l c u m u l a t i v e i m p a c t — b o t h p o s i t i ve a n d n e g a t i v e — o n s t r e e t s a n d s t r e e t s c a p e , tr a n s p o r t a t i o n , u t i l i t i e s a n d o t h e r s e r v i c e s , a n d n ea r b y s i n g l e f a m i l y h o m e s . T a x i n c r e m e n t f i n a n c i n g a n d o t h e r t o o l s m a y b e u s e d t o p r o v i d e i n c e n t i v e s to de v e l o p i n w a y s c o n s i s t e n t w i t h t h e C i t y ’ s l a n d u s e , t r a n s i t , d e n s i t y a n d h e a l t h g o a l s . Ke y P e r f o r m a n c e I n d i c a t o r # 1 Co m p l e t e r e d e v e l o p m e n t p l a n n i n g f o r C i t y ’ s f o r m e r P ub l i c W o r k s s i t e Go a l s • Co m p l e t e o p e r a t i o n a l a n d f ea s i b i l i t y st u d y by 5 / 3 1 / 1 6 . (P a r k s an d R e c . ) CO M P L E T E . P re s e n t e d t o t h e C i t y C o u n c i l i n M a y , 2 0 1 6 • Re a c h d e c i s i o n w i t h r e s p e c t t o t y p e a n d s c a l e o f c o mm u n i t y u s e by 6 / 3 0 / 1 6 an d d e v e l o p p l a n t o i m p l e m e n t . (P a r k s a n d R e c . ) ON H O L D . Th e C i t y C o u n c i l r e c e i v e d t h e Gr a n d v i e w F e a s i b i l i t y a n d O p e r a t i o n a l An a l y s i s , b u t n o a c t i o n w a s t a k e n . M a y 2 0 1 6 . Ke y P e r f o r m a n c e I n d i c a t o r # 2 Co m p l e t e d i s t r i c t - w i d e p l a n n i n g a c t i v i t i e s f o r G r a n dv i e w D i s t r i c t Go a l s 20 1 6 - 2 0 1 7 V i s i o n E d i n a W o r k P l a n Updated October 2017 • Co n s i d e r e s t a b l i s h i n g T I F D i s t r i c t b y 3 / 1 / 1 6 . (A d m i n . ) CO M P L E T E . Ap r i l 2 0 1 6 . • Co m p l e t e t r a n s p o r t a t i o n s t u d y b y 5 / 3 1 / 1 6 . (E n g i n e e r i n g ) CO M P L E T E . St u d y w a s co m p l e t e d an d a p p r o v e d A u g u s t 2 0 1 6 . • Co m p l e t e p r e l i m i n a r y s t u d y o f Th e G r a n d v i e w G r e e n by 12 / 3 1 / 1 7 . (A d m i n . ) IN -PR O G R E S S . St a f f i s m o v i n g f o r w a r d w i t h a d d i t i o n a l study following th e August 15 H R A w o r k s e s s i o n . E x p e c t e d c o m p l e t i o n d a t e i s J a n uary 2018. Ke y P e r f o r m a n c e I n d i c a t o r # 3 Ad o p t s t r a t e g y t o r e d e v e l o p C i t y - o w n e d p r o p e r t y o n W. 4 9 - 1 / 2 S t r e e t Go a l s • Co m p l e t e d e m a n d a n d u s a g e s t u d y o f p u b l i c p a r k i n g b y 6 /1 / 1 6 . (A d m i n . ) CO M P L E T E . Af t e r a d e l a y i n r e c e i v i n g t h e d a t a , t h e i n f o r m a t i o n has been as s e m b l e d . P a r k i n g u s a g e d a t a w a s i n c l u d e d w h e n t h e HRA considered re d e v e l o p m e n t p r o p o s a l s t o e x p a n d p u b l i c p a r k i n g i n Spring 2017. • Im p l e m e n t r e d e v e l o p m e n t s t r a t e g y b y 7 /1 / 1 6 . (A d m i n . / C o m m . De v . ) CO M P L E T E . St r a t e g y a d o p t e d J u n e 2 0 1 7 . I m p l e m e n t a t i o n 2 0 1 8 . Ke y P e r f o r m a n c e I n d i c a t o r # 4 Im p l e m e n t P h a s e 1 & 2 o f T h e L i n k R e d e v e l o p m e n t ( P e nt a g o n P a r k ) Go a l s • Co n s i d e r f i n a l r e z o n i n g o f S o u t h P a r c e l wh e n a p p l i c a n t i s pr e p a r e d . (C o m m . D e v . ) IN P R O G R E S S . Th e c i t y i s co n s i d e r i n g t h e p u r c h a s e o f t h i s s i t e . • Pr o c e e d w i t h P h a s e 1 A i m p r o v e m e n t s b y 6 / 3 0 / 1 7 if a p p l i c a n t h a s pr o p o s e d a d e v e l o p m e n t . (A d m i n . ) ON H O L D . Se e a b o v e . • Pr o c e e d w i t h P h a s e 1 B im p r o v e m e n t s b y 6 / 3 0 / 1 6 if f a p p l i c a n t ha s p r o p o s e d a de v e l o p m e n t . (A d m i n . ) ON H O L D . Se e a b o v e . Ke y P e r f o r m a n c e I n d i c a t o r # 5 Ad o p t a n d i m p l e m e n t r e u s e p l a n f o r F r e d R i c h a r d s P a rk Go a l s • Fr e d R i c h a r d s M a s t er P l a n a d o p t e d a n d f i n a n c i n g i d e n t i f i e d by 12 / 3 1 / 1 6 . (P a r k s & R e c . / F i n a n c e ) CO M P L E TE D . Ma s t e r p l a n h a s b e e n a d o p t e d . ON HO L D . No f u n d i n g s o u r c e f o r d e s i g n o r c o n s t r u c t i o n p h a s e . • Fi r s t p h a se o f F r e d R i c h a r d s M a s t e r P l a n u n d e r c o n s t r u c t i o n by 12 / 3 1 / 1 7 . (P a r k s & R e c . ) ON H O L D . Ke y P e r f o r m a n c e I n d i c a t o r # 6 Wo r k i n p a r t n e r s h i p w i t h H e n n e p i n C o u n t y t o r e d e v e l o p H e n n e p i n C o u n t y L i b r a r y – S o u t h d a l e s i t e Go a l s • Co m p l e t e r e d e v e l o p m e n t p a r t n e r s h i p a g r e e m e n t w i t h H en n e p i n Co u n t y b y 5 / 3 1 / 1 6 . (A d m i n . / C o m m . D e v . ) CO M P L E T E . Jo i n t P o w e r s A g r e e m e n t w a s ex e c u t e d i n S e p t e m b e r 2 0 1 6 . Updated October 2017 • Co m p l e t e RF P pr o c e s s f o r t h e s i t e b y 9 / 3 0 / 1 6 . (A d m i n . / C o m m . De v . ) CO M P L E T E . Tw o p u b l i c o p e n h o u s e s w e r e c o n d u c t e d i n D e c e m b e r . Several sm a l l e r f o c u s g r o u p d i s c u s s i o n s w e r e a l s o h e l d i n D ec e m b e r 2 0 1 6 . A d d i t i o n a l me e t i n g s t o c o l l e c t p u b l i c i n p u t w e r e h e l d i n F e b r u ar y a n d M a r c h 2 0 1 7 . T h e C o u n t y ha s r e q u e s t e d a d d i t i o n a l t i m e t o r e f i n e t h e i r i n t e r na l n e e d s b e f o r e t h e R F P i s i s s u e d . At t h i s p o i n t , t h e t i m e l i n e i s b e y o n d t h e C i t y ’ s c o nt r o l . • So l i c i t p r o p o s a l s t o r e d e v e l o p t h e s i te w i t h n e w pu b l i c l i b r a r y an d o t h e r c o m p a t i b l e u s e s b y 1 0 / 3 1 / 1 6 . (A d m i n . / C o m m . D e v . ) ON H O L D . Se e a b o v e . • Su b m i t r e d e v e l o p m e n t p r o p o s a l f o r r e v i e w o f H e n n e p i n C o u n t y by 1 / 3 1 / 1 7 . (A d m i n . / C o m m . D e v . ) ON H O L D . Se e a b o v e . Fu t u r e P l a n n i n g De s c r i p t i o n Vi s i o n E d i n a e s t a b l i s h e d a l o n g t e r m s t r a t e g i c f r a m ew o r k t o g u i d e o u r c o m m u n i t y ’ s d e v e l o p m e n t o v e r t w o d e c a d e s . T h e f u t u r e h o lds both great op p o r t u n i t i e s a n d c h a l l e n g e s a s E d i n a r e s i d e n t s s e e k t o p r e s e r v e w h a t h a s m a d e t h e c o m m u n i t y s u c c e s s f u l i n t h e p a s t , w h i l e r e i n v e n t i n g i t s e l f t o m e e t t h e ne e d s o f f u t u r e g e n e r a t i o n s . R e s i d e n t s h a v e m a d e i t c l e a r t h a t t h e y b e l i e v e f o r w a r d l o o k i n g p l a n n i n g is c r i t i c a l t o t h e c o m m u n i t y ’ s s u c c e s s . T h e n e x t Co m p r e h e n s i v e P l a n w i l l b e t h e f i r s t o p p o r t u n i t y t o t r a n s l a t e V i s i o n E d i n a i n t o a c t i o n a b l e g o a l s w i t h re s p e c t t o l a n d u s e , t r a n s p o r t a t i o n , w a t e r r e s o u r c e ma n a g e m e n t , p a r k s , e n e r g y a n d e n v i r o n m e n t , h o u s i n g an d h e r i t a g e p r e s e r v a t i o n . Ke y P e r f o r m a n c e I n d i c a t o r # 1 Co m p l e t e d r a f t C o m p r e h e n s i v e P l a n d o c u m e n t w i t h b r o ad c o m m u n i t y i n p u t Go a l s • Ou t l i n e o f C o m p r e h e n s i v e P l a n p r o c e s s de v e l o p e d a n d a d o p t e d b y 7/ 3 1 / 1 6 . (C o m m . D e v . ) CO M P L E T E . Pr o c e s s d o c u m e n t c r e a t e d a n d a d o p t e d . • Is s u e R F P f o r c o n s u l t i n g p a r t n e r ( s ) b y 9 / 3 0 /1 6 a n d id e n t i f y co n s u l t a n t pa r t n e r b y 1 2 / 3 1 / 1 6 . (C o m m . D e v . ) CO M P L E T E . RF P w a s d o n e a n d a d e v e l o p m e n t p a r t n e r w a s r e c o m m e n ded by t h e P l a n n i n g C o m m i s s i o n . C o n t r a c t a n d W o r k P l a n was approved by the Ci t y C o u n c i l . • Co m p r e h e n s i v e P l a n c o m p l e t e d b y 1 2 / 3 1 / 1 8 . (C o m m . D e v . ) IN -PR O G R E S S . Tw o a d d i t i o n a l p u b l i c e n ga g e m e n t w o r k s h o p s w e r e de v e l o p e d h e l d i n A p r i l ( B i g P i c t u r e W o r k s h o p . ) T h e Comprehensive Plan Kick- of f m e e t i n g w a s h e l d M a y 5 , 2 0 1 7 . T h e f i n a l p u b l i c input meeting was held in Oc t o b e r . T h e s m a l l a r e a p l a n f o r t h e 4 4 th a n d F r a n c e a r e a i s w i n d i n g d o w n a n d sh o u l d b e c o m p l e t e d i n e a r l y 2 0 1 8 . T h e 7 0 th a n d C a h i l l P l a n i s n o w u n d e r w a y ; th e w o r k g r o u p h a s m e t a c o u p l e t i m e s . T h e S o u t h d a l e area plan contracts we r e a p p r o v e d b y t h e C i t y C o u n c i l i n O c t o b e r a n d s h ould begin in Nove mber. Ke y P e r f o r m a n c e I n d i c a t o r # 2 De v e l o p m e n t o f n e c e s s a r y t o o l s t o g u i d e a n d e v a l u a t e r e d e v e l o p m e n t i n t h e S o u t h d a l e A r e a Go a l s • Gr e a t e r S o u t h d a l e A r e a P l a n n i n g c o m p l e t e d b y 1 1 / 3 0 / 16 . (C o m m . De v . ) IN -PR O GR E S S . Se e a b o v e . P h a s e 2 i s c o m p l e t e . T h i s i t e m i s n o w p a rt of the Co m p r e h e n s i v e P l a n U p d a t e . Updated October 2017 • Ex p l o r e p o t e n t i a l f o r S o u t h d a l e a r e a s p e c i a l s e r v i c es d i s t r i c t b y 12 / 3 1 / 1 7 . (A d m i n . ) IN -PR O G R E S S . No u p d a t e . T h i s w i l l b e d i s c u s s e d a s p a r t o f t h e Co m p r e h e n s i v e P l a n U p d a t e . In t e r g o v e r n m e n t a l R e l a t i o n s De s c r i p t i o n Ac h i e v i n g m a n y o f o u r g o a l s w i l l r e q u i r e s t r o n g i n te r g o v e r n m e n t a l r e l a t i o n s h i p s . Vi s i o n E d i n a p a r t i c i p a n t s i d e n t i f i e d b o t h e d u c a t i o n and transportation as cr i t i c a l d r i v e r s o f f u t u r e s u c c e s s . I n b o t h o f t h e se a r e a s , t h e c i t y m u s t e f f e c t i v e l y p a r t n e r w i t h o t he r g o v e r n m e n t e n t i t i e s t o p r o m o t e e f f e c t i v e o u t c o m es. Be s i d e s t h e i n d i c a t o r s l i s t e d , s t a f f m e m b e r s w i l l c on t i n u e t o m e e t a n d s h a r e i n f o r m a t i o n w i t h b o r d e r c it i e s o f E d i n a . Ke y P e r f o r m a n c e I n d i c a t o r # 1 Wo r k t o m i t i g a t e d i s r u p t i o n o f a v i a t i o n n o i s e Go a l s • Fo r m a l i z e r e l a t i o n s h i p w i t h M i n n e a p o l i s a n d S t . L o u is P a r k a n d es t a b l i s h j o i n t g o a l s b y 3 / 3 1 / 1 6 . R e p o r t u p d a t e s q ua r t e r l y . (A d m i n . ) IN -PR O GR E S S . • Ad v o c a t e f o r i m p l e m e n t a t i o n o f t h e M A C ’ s R u n w a y U s e S y s t e m p l a n at M S P a i r p o r t a s a n o i s e a b a t e m e n t m e a s u r e . (A d m i n . ) IN -PR O GR E S S . Co m m u n i t y A v i a t i o n I m p a c t F o r u m w a s h e l d o n M a y 23, 20 1 6 . C i t y H a l l . A t t o r n e y P e t e r K i r s c h o f K a p l a n K r isch and Rockwell pr e s e n t e d i n a d d i t i o n t o l o c a l a v i a t i o n r e p r e s e n t a t ives. Ke y P e r f o r m a n c e I n d i c a t o r # 2 Ad v o c a t e f o r M n D O T a n d H e n n e p i n C o u n t y f u n d i n g f o r ke y t r a n s p o r t a t i o n i m p r o v e m e n t s t h a t i m p a c t E d i n a Go a l s • Ad v o c a t e fo r fu n d i n g f o r si g n if i c a n t i n t e r c h a n g e im p r o v e m e n t s a t Fr a n c e A v e n u e a n d H i g h w a y 6 2 . (E n g . ) IN -PR O G R E S S . St a t u s m e e t i n g s 20 1 6 a n d 2 0 1 7 o n g o i n g with MnDOT and He n n e p i n C o u n t y . D e s i g n u n d e r w a y t o r e - d e c k w i t h s i dewalk and lane as s i g n m e n t c h a n g e s i n 2 0 1 9 al o n g w i t h h i g h w a y 6 2 e n t r a n c e r a m p e x t e n s i o n s . • Us e G r a n d v i e w T r a n s p o r t a t i o n s t u d y t o d e v e l o p i m p l e me n t a t i o n ti m e t a b l e f o r C o u n t y . (E n g . ) CO M P L E T E . A cc e p te d a t A u g u s t 3 r d C o u n c i l m e e t i n g . • De v e l o p im p l e m e n t a t i o n p l a n b a s e d o n G r a n d v i e w T r a n s p o r t a t i on st u d y f o r a c c e s s / r a m p s a t H w y . 1 0 0 b y 1 2 / 3 1 / 1 7 . (E n g . ) CO M P L E T E . Re p o r t u s e d t o c r e a t e C I P P r o j e c t s f o r n e x t 5 -years accepted at De c e m b e r 6 C o u n c i l m e e t i n g . Ke y P e r f o r m a n c e I n d i c a t o r # 3 De v e l o p p o s i t i v e w o r k i n g r e l a t i o n s h i p s w i t h s c h o o l di s t r i c t s w i t h i n C i t y o f E d i n a l i m i t s Go a l s • Sc h e d u l e t w o j o i n t C o u n c i l -Sc h o o l B o a r d m e e t i n g s e a c h y e a r w i t h IS D # 2 7 3 . (A d m i n . ) ON H O L D . Me e t i n g w a s c a n c e l e d a n d no t r e s c h e d u l e d t o d a t e . • M on i t o r o p p o r t u n i t i e s a n d i s s u e s w i t h H o p k i n s I S D # 2 70 a n d Ri c h f i e l d I S D # 2 8 0 , a n d i n v i t e s u p e r i n t e n d e n t s t o p ro v i d e C i t y Co u n c i l u p d a t e a n n u a l l y . (A d m i n . ) CO M P L E T E . Pr o v i d e d r e f e r e n d u m u p d a t e a t O c t o b e r m e e t i n g . Updated October 2017 • Sc h e d u l e j o in t C i t y -Sc h o o l D i s t r i c t l e a d e r s h i p m e e t i n g s t w i c e p e r ye a r w i t h I S D # 2 7 3 . (A d m i n . ) Di d n o t h a p p e n t h i s y e a r , b u t s t a f f h a s b e e n m e e t i n g with their counter parts on an o n g o i n g b a s i s . • Ex p l o r e a fo r m a l p a r t n e r s h i p b e t w e e n E d i n a C o m m u n i t y E d u c a t i o n an d E d i n a P a r k s a n d R e c r e a t i o n w i t h a g o a l o f p r o v i di n g j o i n t pr o g r a m m i n g a n d p u b l i c i n f o r m a t i o n m a t e r i a l s b y 1 2 / 31 / 1 7 . (P a r k s an d R e c . ) IN -PR O G R E S S . Sc h o o l D i s t r i c t a n d C i t y S t a f f h e l d t h e f i r s t m e e t in February to d i s c u s s f a c i l i t y u s e , p r o g r a m m i n g , r e g i s t r a t i o n and marketing opportunities. Su b s e q u e n t m e e t i n g s w i l l c o n t i n u e t h r o u g h o u t 2 0 1 7 . Ke y P e r f o r m a n c e I n d i c a t o r # 4 Ex p a n d t h e C i t y ’ s p r e s e n c e w i t h p a r t n e r s w o r k i n g t o wa r d s r e g i o n a l d e v e l o p m e n t a n d p l a n n i n g Go a l s • Ma i n t a i n a c t i v e r o l e w i t h G r e a t e r M S P a n d D E E D t o p ro m o t e bu s i n e s s d e v e l o p m e n t a n d p l a n n i n g . (A d m i n . ) IN -PR O G R E S S . St a f f c o n t i n u e s t o a t t e n d a n d p a r t i c i p a t e i n g r e a t e r MSP and DE E D e v e n t s . • Wo r k c o o p e r a t i v e l y w i t h M e t r o p o l i t a n Co u n c i l t o p u r s u e s h a r e d go a l s r e l a t e d t o i n f r a s t r u c t u r e , t r a n s p o r t a t i o n a n d h o u s i n g af f o r d a b i l i t y . (A d m i n . / C o m m . D e v . / E n g . ) IN -PR O G R E S S . St a f f c o n t i n u e s t o w o r k w i t h M e t C o u n c i l o n a r e g u l ar basis. Tr a n s p o r t a t i o n & I n f r a s t r u c t u r e De s c r i p t i o n T he C i t y i s c o m m i t t e d t o p r e s e r v i n g a n d e x p a n d i n g i n fr a s t r u c t u r e s y s t e m s t o m a i n t a i n r e l i a b i l i t y a n d q u al i t y , a n d t o m e e t t h e demands of redevelopment. Th i s w i l l b e a c c o m p l i s h e d t h r o u g h a l o n g - t e r m f i n a n ci n g p l a n t h a t b a l a n c e s p r u d e n c e a n d c o m m u n i t y e x p e ct a t i o n s . V i s i o n E d i n a h i g h l i g h t s r e s i d e n t s ’ s t r o n g de s i r e t o e x p a n d t h e v a r i e t y o f t r a n s p o r t a t i o n o p t i on s b o t h t o r e d u c e t h e d e p e n d e n c y o n a u t o m o b i l e s , a nd a l s o t o e n h a n c e t h e c o m m u n i t y ’ s e a s e o f co n n e c t i v i t y . A d o p t i o n o f t h e L i v i n g S t r e e t s P l a n wa s a n i m p o rt a n t s t e p f o r w a r d , b u t s i g n i f i c a n t w o r k h a s y e t t o b e d o n e . Ke y P e r f o r m a n c e I n d i c a t o r # 1 Id e n t i f y a n d c o m p l e t e n e c e s s a r y t r a n s p o r t a t i o n i m p r ov e m e n t s i n t h e G r a n d v i e w D i s t r i c t Go a l s • Pa r t n e r w i t h M e t r o T ra n s i t t o i d e n t i f y s i t e f o r P a r k a n d R i d e a n d se c u r e f u n d i n g b y 1 2 / 3 1 / 1 7 . (E n g . / A d m i n . ) ON H O L D . Pa r k a n d R i d e F un d i n g d o e s n o t a p p e a r t o b e a p r i o r i t y for Me t r o T r a n s i t at t h i s t i m e . • Pe r P u b l i c W o r k s s i t e p l a n , d e v e l o p f u n d i n g s o u r c e s a n d im p l e m e n t a t i o n s c h e d u l e f o r s h a r e d s t r e e t l i n k i n g E de n A v e n u e t o no r t h s i d e o f r a i l r o a d t r a c k i n c o n j u n c t i o n w i t h f o rm e r P u b l i c W o r k s si t e r e d e v e l o p m e n t b y 1 2 / 3 1 / 1 6 . (E n g . /A d m i n . ) ON H O L D . Th i s p r o j e ct o n h o l d p e n d i n g d i r e c t i o n f r o m C i t y C o u n c i l re g a r d i n g r e d e v e l o p m e n t o f f o r m e r p u b l i c w o r k s s i t e . Ke y P e r f o r m a n c e I n d i c a t o r # 2 Ex p e c t e d l e v e l o f s e r v i c e i s d e f i n e d a n d m a i n t a i n e d i n t h e S o u t h d a l e A r e a Updated October 2017 Go a l s • De v e l o p p l a n s f o r r e c o n s t r u c t i o n o f w a t e r t r e a t m e n t p l a n t # 5 b y 3/ 3 1 / 1 7 . (E n g . / P . W . ) IN -PR O G R E S S . Co n s u l t a n t s e l e c t ed Q1 o f 2 0 1 7 . Preliminary engineering st u d y a c c e p t e d b y c o u n c i l . F i n a l d e s i g n u n d e r w a y f o r the Southdale Water To w e r S i t e . Co n s t r u c t i o n i n 2 0 1 8 . • Be g i n c o n s t r u c t i o n o n w a t e r t r e a t m e n t p l a n t # 5 i n 2 01 7 . (E n g . / P . W . ) IN -PR O G R E S S . Pr e l i m i n a r y e n g i n e e r i n g s t u d y a c c e p t e d b y c o u n c i l . Final de s i g n u n d e r w a y f o r t h e S o u t h d a l e W a t e r T o w e r S i t e . Construction in 2018. • Co m p l e t e S o u t h d a l e s a n i t a r y t r u n k c a p a c i t y s t u d y b y 8 /3 1 / 1 6 . (E n g . ) CO M P L E T E . Fi n a l r e p o r t h a s b e e n p r e s e n t e d t o c o u n c i l Q 2 , 2 0 1 7 . • Co m p l e t e S o u t h d a l e W a t e r T o w e r r e p a i n t i n g a n d r e h a b il i t a t i o n w o r k by 1 2 / 3 1 / 1 6 . (P . W . ) CO M P L E T E . Co n t r a c t i s c o m p l e t e . • Id en t i f y C I P p r o j e c t s a n d i m p l e m e n t a t i o n s c h e d u l e o f So u t h d a l e sa n i t a r y t r u n k c a p a c i t y s t u d y b y 1 2 / 3 1 / 1 7 . (E n g . / P . W . ) CO M P L E T E . Re c e i v e d f e e d b a c k f r o m M e t C o u n c i l a n d p h a s e 1 c a p a city pr o j e c t i s o u t f o r b i d s f o r 2 0 1 7 c o n s t r u c t i o n . Ke y P e r f o r m a n c e I n d i c a t o r # 3 En s u r e t h a t t h e l o n g e v i t y o f u s e f u l s t r e e t l i f e i s ex t e n d e d i n t h e m o s t f i s c a l l y r e s p o n s i b l e m a n n e r Go a l s • Co n v e r t o p p o r t u n i t y f r o m d e b t r e t i r e m e n t i n 2 0 1 7 i n to f u n d i n g f o r th e c a p i t a l i m p r o v e m e n t p r o g r a m . (F i n a n c e ) CO M P L E T E . Fi n a l 2 0 1 7 B u d g e t w a s ad o p t e d b y C o u n c i l o n D e c e m b e r 6 , 20 1 7 . U s e d t h e d e b t r e t i r e m e n t o p p o r t u n i t y t o i n c l u de $400,000/year to pay fo r W e b e r W o o d s p u r c h a s e i n 3 y e a r s . B u d g e t a l s o i n cludes $500,000/year ad d i t i o n a l f u n d i n g f o r s t r e e t & b r i d g e m a i n t e n a n c e and $100,000/year ad d i t i on a l f u n d i n g f o r C I P p r o j e c t s . • Co n s i d e r i n c r e a s i n g f r a n c h i s e f e e s t o s u p p o r t s t r e e t p a v e m e n t lo n g e v i t y p r o g r a m b y 1 2 / 3 1 / 1 6 . (F i n a n c e ) CO M P L E T E . Fi n a l 2 0 1 7 B u d g e t w a s a d o p t e d b y C o u n c i l o n D e c e m b e r 6 , 20 1 6 . W e d i s c u s s e d a n d c o n s i d e r e d i n c r e a s i n g f r a n c h ise fees to support high pr i o r i t y i n i t i a t i v e s , b u t u l t i m a t e l y d e c i d e d a g a i n s t increasing franchise fees at th i s t i m e . Updated October 2017 En t e r p r i s e S t a b i l i t y De s c r i p t i o n Ed i n a ’ s e n t e r p r i s e s - th e A q u a t i c C e n t e r , t h e E d i n a A r t C e n t e r , B r a e m a r G ol f , B r a e m a r A r e n a , B r a e m a r F i e l d , C e n t e n n i a l L a k e s Park, Edinborough Park and Ed i n a L i q u o r - r e p r e s e n t i m p o r t a n t c o m m u n i t y a m e n i t ie s . R e v e n u e s f r o m E d i n a L i q u o r h e l p t o d e f r a y s o m e o f t h e o p e r a t i n g a n d c a p i t a l f o r t h e s e en t e r p r i s e s . W h i l e s t i l l h i g h l y p r o f i t a b l e , E d i n a L iq u o r i s g e n e r a t i n g l e s s r e v e n u e w i t h t h e e n t r y o f ne w c o m p e t i t o r s i n t h e l o c a l l i q u o r m a r k e t . A h i g h level of c o s t r e c o v e r y a t t h e e n t e r p r i s e f a c i l i t i e s e n s u r es t h a t c o m m u n i t y r e s o u r c e s a r e b e i n g w e l l u s e d a n d t h e g e n e r a l t a x p a y e r s a r e n o t h e a v i l y s u b s i d i z i n g am e n i t i e s u s e d b y a s e l e c t g r o u p . H o w e v e r , c o s t r e c ov e r y a t t h e e n t e r p r i s e f a c i l i t i e s a l s o i n v o l v e s c a re f u l p o l i c y c o n s i d e r a t i o n s w i t h r e s p e c t t o a c c e s s , pa r t n e r s h i p s a n d t y p e s o f us e . Ke y P e r f o r m a n c e I n d i c a t o r # 1 Al l e n t e r p r i s e f u n d s h a v e b u s i n e s s p l a n s a p p r o v e d a nd i n u s e Go a l s • Co m p l e t e m a r k e t i n g a n d c r o s s -ma r k e t i n g p l a n s f o r e n t e r p r i s e fa c i l i t i e s a n d P a r k s & R e c r e a t i o n D e p a r t m e n t b y 6 / 3 0/ 1 6 . (CT S / P a r k s a n d R e c . ) CO M P L E T E . Ma r k e t i n g p l a n i n p l a c e f o r r e c r e a t i o n p r o g r a m s . T h ese programs ar e h o s t e d i n o u r e n t e r p r i s e f a c i l i t i e s . • Ex p l o r e c e n t r a l i z e d s e r v i c e s m o d e l f o r s t a f f i n g , m a rk e t i n g , pu r c h a s i n g , w e d d i n g s / e v e n t s b y 1 2 / 3 1 / 1 6 . (P a r k s a n d R e c . ) CO M P L E T E . Op e r a t i o n a l e v a l u a t i o n s h a v e b e e n c o m p l e t e d f o r E d i nborough Pa r k , A r t C e n t e r , B r a e m a r G o l f C o u r s e , a n d B r a e m a r Arena & Field. Most or g a n i z a t i o n a l c h a n g e s a r e f i n i s h e d . • Ex p l o r e e x p a n s i o n o f f o o d a n d l i q u o r s a l e s at e n t e r p r i s e f a c i l i t i e s to cr e a t e m o r e v a r i e d c u s t o m e r a n d c o r p o r a t e o u t i n g e x pe r i e n c e s , me e t c u s t o m e r d e m a n d a n d g e n e r a t e a d d i t i o n a l r e v e n u e b y 12 / 3 1 / 1 6 . (P a r k s a n d R e c . ) CO M P L E T E . Th e l i q u o r o r d i n a n c e h a s b e e n c h a n g e d t o p o s i t i v e l y impact Ce n t e n n i a l L a k e s P a r k , B r a e m a r A r e n a a n d A r t C e n t e r . Ke y P e r f o r m a n c e I n d i c a t o r # 2 Al l e n t e r p r i s e f a c i l i t i e s a c h i e v e a c e r t a i n n e t i n c om e o r m a x i m u m s u b s i d y o n a n a n n u a l b a s i s Go a l s • Pa r k s & R e c r e a t i o n a n d F i n a n c e D i r e c t o r s t o r e p o r t a m o r e de t a i l e d e n t e r p r i s e f a c i l i t y q u a r t e r l y b u s i n e s s p l a n u p d a t e t o t h e Ci t y C o u n c i l a t t h e q u a r t e r l y b u s i n e s s m e e t i n g w o r k s e s s i o n . (P a r k s an d R e c . / F i n a n c e ) IN P R O G R E S S . Se c o n d Q u a r t e r r e p o r t w a s p r o v i ded to Council. Third Qu a r t e r r e p o r t w i l l b e p r e s e n t e d t o C o u n c i l o n N o v e mber 8, 2017. • Co s t R e c o v e r y E x p e c t a t i o n ( C R E ) a n d m a x i m u m s u b s i d y i s id e n t i f i e d f o r e a c h e n t e r p r i s e f a c i l i t y . C o u n c i l a pp r o v a l b y 7 / 3 1 / 1 6 . (P a r k s a n d R e c . / F i n a n c e ) IN P R O G R E S S . De p a r t m e n t a n n u a l w o r k p l a n s i n c l u d e p e r f o r m a n c e t a rgets fo r s t a f f . F u r t h e r C o u n c i l a n d s t a f f d i s c u s s i o n s a re n e e d e d . CITY OF EDINA, MINNESOTA Quarterly Financial Update September 2017 1 GENERAL FUND Revenues: General Fund revenues total $24M through September 30th which represent 62% of total budgeted revenues compared to the same percentage in 2016. Property taxes are the primary revenue source and represent 69% of the City’s budgeted revenue. The second half property tax payment is received in December. Other revenue variances to note include favorability in Licenses and Permits, partially offset by unfavorability in Charges for Services. For Licenses and Permits, the increase over budget is driven by mechanical permits. The decrease over prior year in Charges for Services is largely due to the timing of the street/utility reconstruction projects cost reconciliation. This entry is typically made at year end but in 2016 the entry was made in the third quarter. Expenditures: General Fund expenditures total $29M which represent 76% of total budgeted expenditures compared to 73% in 2016. General Fund departments include Administration, Communications and Technology Services, Human Resources, Finance, Public Works, Public Safety and the Community Development Departments. Generally, the City’s expenditures are consistently distributed throughout the year, meaning that in most years, the City uses about 25% of the budget every quarter. The departments are largely aligned with the consistent expenditure distribution. Human Resources is running at a slightly higher percentage due to severance. Severance expenditures for all General Fund employees, including those employees who work in other functions are included in Human Services. Severance expenditures have increased slightly in 2017, with vacation and sick time payouts of $224,482 through September 30th compared to $146,955 in 2016. This spending category can be influenced significantly by just a few retirements of long-tenured employees. In years when severance expenditures are higher than budgeted, the excess is paid for by assigned fund balance (reserves) that we hold in the general fund for this purpose. Public Works expenditures total 67% of budget for 2017 which is slightly down from prior year September YTD of 68%. Public Safety expenditures are 72% of budget for 2017 which is slightly lower than 75% spent for September YTD of 2016. Parks & Recreation expenditures are 79% of budget for 2017 compared to 83% spent for September YTD of 2016. A portion of the excess expenditures are for recreation programs that are also generating revenue above budget targets in the “Charges for Services” category. Other represents Transfers Out which is the movement of the unassigned 2016 General Fund balance to the Construction Fund (Resolution 17-76). CITY OF EDINA, MINNESOTA Quarterly Financial Update September 2017 2 Full Year Budget 2017 Sep YTD Actual 2017 % of Budget Used Sep YTD Actual 2016 Fav/(Unfav) Revenues: Property Taxes 26,860,319 14,017,497 52% 12,714,487 1,303,010 Franchise Fees 790,000 437,606 55% 423,405 14,200 Lodging Tax 20,000 13,696 68% 14,553 (856) Licenses and Permits 4,192,660 4,140,819 99% 4,036,011 104,808 Intergovernmental 1,195,550 1,225,783 103% 1,199,655 26,128 Charges for Services 4,017,973 2,969,230 74% 3,132,244 (163,014) Fines and Forfeitures 975,000 719,354 74% 628,4 54 90,900 Other Revenues 648,800 661,513 102% 621,450 40,0 63 Total Revenues 38,700,302 24,185,498 62% 22,770,258 1,647,088 Expenditures: Administration 1,839,504 1,274,466 69% 1,317,121 42,655 Communicaiton & Technology1,204,517 895,989 74% 860,554 (35,435) Human Resources 812,755 441,021 54% 399,531 (41,490) Severance 224,482 146,955 (77,526) Finance 880,745 657,871 75% 610,368 (47,503) Public Works 9,727,954 6,536,380 67% 6,027,797 (508,583) Engineering 1,642,170 1,120,387 68% 1,095,622 (24,765) Police 11,438,368 8,430,627 74% 8,019,416 (411,211) Fire 7,746,806 5,345,990 69% 5,785,976 439,986 Parks & Recreation 1,597,506 1,261,481 79% 1,147,661 (113,820) Community Development 1,809,977 1,290,694 71% 1 ,154,325 (136,369) Other - 1,880,405 - 64,542 (1,815,863) Total Expenditures 38,700,302 29,359,792 76% 26,629,870 (2,729,923) - (5,174,295)-(3,859,611) (1,314,684) Revenues and Expenditures - Budget and Actual As of September 30, 2017 Revenues over/(under) expenditures CITY OF EDINA, MINNESOTA Quarterly Financial Update September 2017 3 ENTERPRISE FUNDS Aquatic Center Revenues: Aquatic Center revenues total $959k through September 30th which represents 95% of the total budgeted revenues for 2017. Total revenues are slightly higher than 2016. The Aquatic Center’s season runs from the beginning of June through late August. The increase over prior year is due to increases in Season Tickets, Building Rental and Concession Sales, partially offset by a decrease in General Admissions. The Aquatic Center revenue was impacted by the closure June 12-16 for repair work and above average rainfall in August keeping the General Admissions (6,077 in 2017 compared to 10,509 in 2016) and Concession Sales lower than expected. Expenses: Aquatic Center expenses total $859k through September 30th compared to $820k in 2016 for a difference of $39k. The increase is mostly due to an increase in Personal Services due to lifeguard wage adjustments and an additional position for the new play structure. Budget 2017 YTD Actual 2017 % of Budget 2017 YTD Actual 2016 Fav/(Unfav) OPERATING REVENUE 4414 - Misc Retail Sales 6,300 6,050 96% 5,932 118 4521 - Concession Sales 135,000 120,138 89% 113,971 6,167 4532 - Season Tickets 428,899 403,867 94% 385,477 18,390 4317 - Advertising Sales - 692 - - 692 4541 - General Admissions 393,987 370,366 94% 387,940 (17,575) 4602 - Lessons - - - 340 (340) 4609 - Enterprise Cash Over/Short - (29) - 86 (116) 4551 - Building Rental 45,000 51,722 115% 48,131 3,591 4557 - Birthday Rental 5,000 6,261 125% 4,745 1,516 TOTAL OPERATING REVENUE 1,014,186 959,066 95% 946,623 12,443 OPERATING EXPENSE 5500:5599 - Cost of Goods Sold (42,000) (46,394) 110%(40,225) (6,169) 6001:6099 - Personal Services (342,914) (384,124) 112%(358,891) (25,233) 6101:6299 - Contractual Services (179,200) (118,767) 66%(128,937) 10,170 6401:6699 - Commodities (89,150) (72,346) 81%(85,893) 13,547 6801:6899 - Central Services (38,396) (28,797) 75%(24,921) (3,876) 6901:6999 - Depreciation (246,500) (208,386) 85%(181,125) (27,261) TOTAL OPERATING EXPENSE (938,160) (858,815) 92%(819,991) (38,823) OPERATING INCOME (LOSS) 76,026 100,251 132% 126,632 (26,381) Aquatic Center Revenues and Expenses As of September 30, 2017 Art Center CITY OF EDINA, MINNESOTA Quarterly Financial Update September 2017 4 Revenues: Art Center revenues total $381k through September 30th which represent 84% of total budgeted revenue. Class Registrations account for about 78% of total revenues at the Art Center. Fall II and Winter session classes are currently registering. Expenses: Art Center expenses total $528k through September 30th which represent 74% of total budgeted expenses. Favorability in commodities compared to last year is driven by the 2016 purchase of three HVAC units. Budget 2017 YTD Actual 2017 % of Budget 2017 YTD Actual 2016 Fav/(Unfav) OPERATING REVENUE 4413 - Art Work Sold 12,000 11,513 96% 10,396 1,118 4414 - Misc Retail Sales 28,000 21,378 76% 25,479 (4,101) 4521 - Concession Sales 350 273 78% 336 (63) 4531 - Memberships 23,500 10,873 46% 12,181 (1,308) 4607 - Class Registration 355,000 296,130 83% 294,283 1,847 4608 - Firing Fees 25,000 29,175 117% 26,277 2,899 4609 - Enterprise Cash Over/Short - (6) - 120 (126) 4614 - Pottery Fees 9,500 12,105 127% 12,047 58 TOTAL OPERATING REVENUE 453,350 381,441 84% 381,117 324 OPERATING EXPENSE 5500:5599 - Cost of Goods Sold (2,750) (377) 14%(102) (276) 6000:6099 - Personal Services (455,163) (356,264) 78%(349,856) (6,408) 6100:6299 - Contractual Services (107,950) (66,999) 62%(71,814) 4,816 6400:6699 - Commodities (73,800) (52,411) 71%(63,540) 11,129 6800:6899 - Central Services (45,844) (34,383) 75%(30,276) (4,107) 6901:6999 - Depreciation (24,000) (18,000) 75%(18,000) - TOTAL OPERATING EXPENSE (709,507) (528,434) 74%(533,589) 5,155 OPERATING INCOME (LOSS)(256,157) (146,993) 57%(152,472) 5,479 Art Center Revenues and Expenses As of September 30, 2017 CITY OF EDINA, MINNESOTA Quarterly Financial Update September 2017 5 Braemar Arena Revenues: Braemar Arena revenues total $1,463k through September 30th which represent 65% of budgeted revenue. Ice Rental revenue is 67% of total budgeted revenue. Ice rental is $133k over prior year due to the collection of outstanding fees in the first quarter. For many revenue line items, revenues are skewed to the fourth quarter due to the start of hockey season. For example, in the prior year, Advertising Sales, Class Registration and Ice Rental had 76%, 41% and 48%, respectively, of annual revenue in Q4. Spectator Fees represent the Arena’s share of high school game admissions as well as an association fee/child. The high school game admissions are earned in November and December, but not collected until January. Expenses: Braemar Arena operating expenses total $1,991k through September 30th which represent 79% of total budgeted expenses. Contractual expenses are higher compared to the prior year due to work done to resolve the ice melting issues in the south arena. To diagnose and help resolve this issue, air in the lines under the ice was purged and additional filters were installed to decrease the sludge level in the lines allowing for better, more consistent coolant flow. Commodities decreased due to more stringent price shopping and invoice coding between line items. Budget 2017 YTD Actual 2017 % of Budget 2017 YTD Actual 2016 Fav/(Unfav) OPERATING REVENUE 4414 - Misc Retail Sales 750 285 38% 1,267 (982) 4317 - Advertising Sales 40,000 13,082 33% 9,451 3,630 4607 - Class Registration 130,000 85,221 66% 82,991 2,230 4609 - Enterprise Cash Over/Short - 340 -(532) 872 4415 - Vending Sales 1,000 7,861 786% 4,287 3,573 4521 - Concession Sales 260,000 222,375 86% 227,428 (5,052) 4532 - Season Tickets 5,000 - 0% - - 4542 - Spectator Fees 97,500 24,906 26%(2,698) 27,605 4544 - Daily Skating Fees 22,500 25,572 114% 20,051 5,521 4551 - Building Rental 190,000 147,251 78% 119,152 28,099 4556 - Ice Rental 1,500,000 931,445 62% 798,466 132,980 4581 - Skate Rental 3,750 3,779 101% 3,609 170 4584 - Locker Rental - 708 - - 708 TOTAL OPERATING REVENUE 2,250,500 1,462,826 65% 1,263,472 199,354 OPERATING EXPENSE 5500:5599 - Cost of Goods Sold (105,500) (71,775) 68%(80,793) 9,018 6000:6099 - Personal Services (901,750) (708,444) 79%(695,856) (12,588) 6100:6299 - Contractual Services (729,950) (607,014) 83%(548,287) (58,728) 6400:6699 - Commodities (104,750) (56,821) 54%(95,060) 38,240 6800:6899 - Central Services (75,189) (56,392) 75%(51,507) (4,885) 6901:6999 - Depreciation (610,000) (490,527) 80%(461,961) (28,566) TOTAL OPERATING EXPENSE TOTAL OPERATING EXPENSE TOTAL OPERATING EXPENSE TOTAL OPERATING EXPENSE (2,527,139)(2,527,139)(2,527,139)(2,527,139) (1,990,973)(1,990,973)(1,990,973)(1,990,973) 79%79%79%79%(1,933,464)(1,933,464)(1,933,464)(1,933,464) (57,509)(57,509)(57,509)(57,509) OPERATING INCOME (LOSS) OPERATING INCOME (LOSS) OPERATING INCOME (LOSS) OPERATING INCOME (LOSS)(276,639)(276,639)(276,639)(276,639) (528,147)(528,147)(528,147)(528,147) 191%191%191%191%(669,992)(669,992)(669,992)(669,992) 141,845141,845141,845141,845 Braemar Arena Revenues and Expenses As of September 30, 2017 CITY OF EDINA, MINNESOTA Quarterly Financial Update September 2017 6 Centennial Lakes Revenues: Centennial Lakes revenues total $669k through September 30th which represent 85% of total budgeted revenue. Revenues such as Concessions, General Admissions, Skate Rental, Equipment Rental and Green Fees are dependent upon appropriate seasonal weather. The warmer 2016/17 winter resulted in lower concessions and skate rental; however, the 2017 spring/summer/fall weather helped increase Green Fees over 2016. A cold December could bring an additional $47k ($38k Skate Rental/$9k Concessions) in revenue (based on 2013) while a warm December could bring $0 in revenue (2015 and 2016). The Centennial Lakes Park revenue is under prior year with a decrease in mid-week corporate rentals as well as weddings partially due to above average rainfall. Expenses: Centennial Lakes expenses total $780k through September 30th which is 71% of total budgeted expenses. Personal Services is higher than prior year due to cost of living adjustment. Contractual Services expenses pertain to live performances at Centennial Lakes Park, as well as programming and licensing. The expense for Contractual Services is running favorable to prior year as well as budget. Budget 2017 YTD Actual 2017 % of Budget 2017 YTD Actual 2016 Fav/(Unfav) OPERATING REVENUE 4524 - Concessions - Centennial 34,000 19,264 57% 21,303 (2,039) 4541 - General Admissions - (5) - - (5) 4555 - Centennial Lakes Park 108,000 68,702 64% 94,133 (25,431) 4558 - Other Rental 8,000 4,090 51% 5,290 (1,200) 4581 - Skate Rental 70,000 36,128 52% 44,598 (8,470) 4583 - Equipment Rental 75,000 67,826 90% 104,481 (36,655) 4593 - Green Fees Exec Course 205,00 0 247,065 121% 229,652 17,414 4604 - Sponsorship Income - 231 - - 231 4606 - Association Fees 284,000 224,810 79% 226,742 (1,931) 4607 - Class Registration - 1,078 - 120 958 4609 - Enterprise Cash Over/Short - (40) - 12 (53) TOTAL OPERATING REVENUE 784,000 669,149 85% 726,331 (57,182) OPERATING EXPENSE 5500:5599 - Cost of Goods Sold (14,000) (6,083) 43%(7,846) 1,763 6000:6099 - Personal Services (657,428) (484,408) 74%(471,116) (13,292) 6100:6299 - Contractual Services (183,925) (110,112) 60%(119,572) 9,460 6400:6699 - Commodities (123,800) (92,326) 75%(88,236) (4,090) 6800:6899 - Central Services (73,931) (55,448) 75%(45,522) (9,926) 6901:6999 - Depreciation (42,500) (31,878) 75%(29,997) (1,881) TOTAL OPERATING EXPENSE TOTAL OPERATING EXPENSE TOTAL OPERATING EXPENSE TOTAL OPERATING EXPENSE (1,095,584)(1,095,584)(1,095,584)(1,095,584) (780,255)(780,255)(780,255)(780,255) 71%71%71%71%(762,289)(762,289)(762,289)(762,289) (17,967)(17,967)(17,967)(17,967) OPERATING INCOME (LOSS) OPERATING INCOME (LOSS) OPERATING INCOME (LOSS) OPERATING INCOME (LOSS)(311,584)(311,584)(311,584)(311,584) (111,107)(111,107)(111,107)(111,107) 36%36%36%36%(35,958)(35,958)(35,958)(35,958) (75,148)(75,148)(75,148)(75,148) Centennial Lakes Revenues and Expenses As of September 30, 2017 Edinborough Park CITY OF EDINA, MINNESOTA Quarterly Financial Update September 2017 7 Revenues: Edinborough Park revenues total $1,047k through September 30th which represent 77% of total budgeted revenues. Overall revenue is up about $63k over 2016. Revenue increase over prior year is due primarily to General Admissions and Edinborough Park (pool rentals) which is partially offset by the decrease in Association Fees. Season Tickets are up versus prior year and budget. Edinborough Park celebrated its 30th Anniversary in October bringing in $20k in Season Tickets. As of the end of September, receipt of Association Fees (park fees) was six months behind. Staff has been in contact with the Association and payment is expected in November Expenses: Edinborough Park expenses total $1,062k through September 30th which represent 64% of total budgeted revenue. Contractual Services were higher in 2017 due to building maintenance and staff vacancies. Staff vacancies are also reflected in the lower expense for Personal Services. Budget 2017 YTD Actual 2017 % of Budget 2017 YTD Actual 2016 Fav/(Unfav) OPERATING REVENUE 4521 - Concession Sales - 1,163 - - 1,163 4523 - Concessions - Edinborough 130 ,000 106,570 82% 100,113 6,457 4532 - Season Tickets 65,000 83,475 128% 78,442 5,034 4541 - General Admissions 695,000 519,563 75% 454,964 64,599 4557 - Birthday Rental 168,000 134,724 80% 137,908 (3,184) 4558 - Other Rental 58,000 830 1% - 830 4584 - Locker Rental 1,800 - 0% 839 (839) 4585 - Sock Rental 9,000 10,173 113% 9,467 706 4554 - Edinborough Park 12,000 46,527 388% 36,814 9,714 4605 - Lesson Program Income - 666 - 2,435 (1,769) 4606 - Association Fee 224,000 142,916 64% 162,333 (19,418) 4609 - Enterprise Cash Over/Short - (1) - 438 (439) TOTAL OPERATING REVENUE 1,362,800 1,046,607 77% 983,753 62,854 OPERATING EXPENSE 5500:5599 - Cost of Goods Sold (85,000) (49,231) 58%(48,990) (241) 6000:6099 - Personal Services (802,264) (480,429) 60%(475,553) (4,876) 6100:6299 - Contractual Services (351,750) (246,243) 70%(204,887) (41,356) 6400:6699 - Commodities (169,800) (85,043) 50%(78,443) (6,600) 6800:6899 - Central Services (85,932) (64,449) 75%(51,705) (12,744) 6901:6999 - Depreciation (176,750) (136,323) 77%(133,533) (2,790) TOTAL OPERATING EXPENSE TOTAL OPERATING EXPENSE TOTAL OPERATING EXPENSE TOTAL OPERATING EXPENSE (1,671,496)(1,671,496)(1,671,496)(1,671,496) (1,061,719)(1,061,719)(1,061,719)(1,061,719) 64%64%64%64%(993,111)(993,111)(993,111)(993,111) (68,608)(68,608)(68,608)(68,608) OPERATING INCOME (LOSS) OPERATING INCOME (LOSS) OPERATING INCOME (LOSS) OPERATING INCOME (LOSS)(308,696)(308,696)(308,696)(308,696) (15,112)(15,112)(15,112)(15,112) 5%5%5%5%(9,358)(9,358)(9,358)(9,358) (5,754)(5,754)(5,754)(5,754) Edinborough Park Revenues and Expenses As of September 30, 2017 CITY OF EDINA, MINNESOTA Quarterly Financial Update September 2017 8 Braemar Golf Course Revenues: Golf Course revenues total $1,103k through September 30th which represent 87% of total budgeted revenues for 2017. Overall revenues are down significantly from 2016 because of the closure of the regulation course. Compared to the prior year with an open regulation course, Green Fees on the regulation course are down $1.2M; Rental Golf Carts are down $263k; Pro Shop Sales are down $115k; Memberships and Building Rental are also down $55k and $36k, respectively. Even with a closed regulation course, Green Fees on the Academy Course are up $164k and Driving Range income is up $36k. Budgets were an estimate with the closed course. For the year, the total revenue budget should hold, but with variances among line items. Pro Shop Sales, Memberships, Rental Clubs & Pull Carts should finish better than budget but are offset by unfavorability with Clubhouse revenue and Green Fees on the Academy Course and Diving Range. The departure of Tin Fish drives approximately $65k in full year unfavorable impact to Clubhouse revenue. Golf Dome revenue is up slightly over 2016, and it reopens November 1st. Expenses: Golf Course expenses total $1,937k through September 30th which represent 100% of total budgeted expenses. Due to the closure of the regulation course, the 2017 expenditure budget was reduced to $1.9M compared to $3.1M in 2016. Personal Services are over budget $250k year to date, with an annual estimated overage of $519k. This is due to the retention of valued employees who worked on certain projects that were part of the construction of the new regulation course. As a result, $250k of Personal Services will be reclassed to project costs. With the departure of Tin Fish, additional contractual expenses of $129k have been incurred in October 2017. CITY OF EDINA, MINNESOTA Quarterly Financial Update September 2017 9 Budget 2017 YTD Actual 2017 % of Budget 2017 YTD Actual 2016 Fav/(Unfav) OPERATING REVENUE 4406 - Sales Beer - 270 3,144 (2,874) 4412 - Pro Shop Sales 40,264 82,100 204% 196,834 (114,733) 4414 - Misc Retail Sales 112 - 0% - - 4521 - Concession Sales - 1,392 552 840 4531 - Memberships 8,823 22,838 259% 77,544 (54,706) 4543 - Golf Dome Receipts 353,069 271,474 77% 255,563 15,911 4551 - Building Rental 9,435 3,710 39% 40,175 (36,465) 4553 - Clubhouse 91,353 39,325 43% 48,973 (9,648) 4562 - Rental Golf Cars 27,484 37,234 135% 300,506 (263,272) 4571 - Rental Clubs & Pull Carts 2,221 6,034 272% 24,273 (18,239) 4584 - Locker Rental 559 - 0% 15 (15) 4591 - Green Fees Eighteen Holes - 399 659,980 (659,582) 4592 - Green Fees Nine Holes - 8,953 531,277 (522,323) 4593 - Green Fees Exec Course 338,26 1 281,795 83% 117,565 164,229 4601 - Driving Range 354,328 313,062 88% 277,152 35,910 4602 - Lessons 40,716 32,519 80% 47,034 (14,515) 4603 - Computerized Handicaps 95 1,280 1347% 8,436 (7,156) 4604 - Sponsorship Income 6,818 968 14% 4,657 (3,689) 4609 - Enterprise Cash Over/Short (237) (122) 51%(128) 6 TOTAL OPERATING REVENUE 1,273,301 1,103,231 87% 2,593,552 (1,490,322) OPERATING EXPENSE 5500:5599 - Cost of Goods Sold (37,120) (67,865) 183%(153,640) 85,775 6000:6099 - Personal Services (581,231) (831,383) 143%(1,024,670) 193,287 6100:6299 - Contractual Services (367,175) (299,324) 82%(360,612) 61,288 6400:6699 - Commodities (104,085) (99,241) 95%(223,387) 124,145 6800:6899 - Central Services (142,365) (106,774) 75%(97,803) (8,971) 6901:6999 - Depreciation (710,000) (532,503) 75%(479,997) (52,506) TOTAL OPERATING EXPENSE (1,941,976) (1,937,090) 100%(2,340,109) 403,018 OPERATING INCOME (LOSS)(668,675) (833,860) 125% 253,444 (1,087,303) Golf Course Revenues and Expenses As of September 30, 2017 CITY OF EDINA, MINNESOTA Quarterly Financial Update September 2017 10 Braemar Field Revenues: Braemar Field revenues total $257k through September 30th which represent 64% of total budgeted revenues. The third quarter has little activity as the dome is not up. Dome opens on November 4th. Building Rental revenues increased based on improvements to the revenue collection processes. Ice Rental represents the Priority Scheduling Fee historically collected in Q4. Expenses: Braemar Field expenses total $562k through September 30th which represent 76% of total budgeted expenses. Personal Services expenses increased due to a new employee and employees charging actual time worked directly to this enterprise which was not done previously. Budget 2017 YTD Actual 2017 % of Budget 2017 YTD Actual 2016 Fav/(Unfav) OPERATING REVENUE 4317 - Advertising Sales - 12 - - 12 4607 - Class Registration 4,500 - 0% 28 (28) 4609 - Enterprise Cash Over/Short - 0 - 73 (73) 4415 - Vending Sales 1,000 - - - - 4541 - General Admissions - 11,049 - 6,329 4,721 4544 - Daily Skating Fees 1,000 2,452 245% - 2,452 4551 - Building Rental 300,000 243,663 81% 198,153 45,510 4556 - Ice Rental 95,310 - 0% - - TOTAL OPERATING REVENUE 401,810 257,177 64% 204,582 52,595 OPERATING EXPENSE 6000:6099 - Personal Services (60,314) (63,037) 105%(28,397) (34,639) 6100:6299 - Contractual Services (149,930) (92,614) 62%(93,262) 649 6400:6699 - Commodities (3,725) (10,259) 275%(10,593) 334 6800:6899 - Central Services (12,074) (9,056) 75%(8,784) (272) 6901:6999 - Depreciation (510,000) (386,883) 76%(309,078) (77,805) TOTAL OPERATING EXPENSE (736,043) (561,848) 76%(450,115) (111,733) OPERATING INCOME (LOSS)(334,233) (304,671) 91%(245,533) (59,138) Braemar Field Revenue and Expenses As of September 30, 2017 CITY OF EDINA, MINNESOTA Quarterly Financial Update September 2017 11 Edina Liquor Revenues: Retail sales total $9.3M through September 30th which represent 74% of total budgeted sales, an increase of $138k over 2016. Increase in revenue is driven by a reduction in the number of wine products in the value price point ($7.99-$10.99) and an increase in the mid- tier price point ($11.99-$14.99), the addition of new to market products from regional and local beer manufacturers, as well as increased staff engagement with product training and tastings resulting in increased Average Transaction Value (ATV) and Units per Transaction (UPT). Expenses: Cost of goods sold (COGS) totals $6.8M through September 30th which represents 71% of total budgeted COGS, a decrease of $231k over 2016. For 2016, the Liquor enterprise implemented new buying strategies such as strategic buys on top 30 SKUs. Other expenses including Administrative, Occupancy and Selling are consistent with budget and comparable to 2016. Beginning July 1st, Sunday sales began which added an additional day of business. The Liquor enterprise has reduced the hours of operation during the week (opening at 10AM versus 9AM daily) to reduce the impact on expenses. Budget 2017 YTD Actual 2017 % of Budget 2017 YTD Actual 2016 Fav/(Unfav) SALES 4404 - Sales Liquor 3,449,910 2,411,456 70% 2,375,585 35,871 4405 - Sales Wine 5,737,805 4,133,929 72% 4,127,489 6,440 4406 - Sales Beer 3,242,754 2,603,469 80% 2,493,544 109,925 4407 - Sales Ice/Misc - 239 - 392 (153) 4408 - Coupons/Discounts (16,400) (375) 2%(10) (365) 4409 - Sales Cigs/Misc 253,877 180,138 71% 193,692 (13,554) Total Retail Sales 12,667,946 9,328,857 74% 9,190,693 138,164 COST OF GOODS SOLD 5512 - Cost of Goods Sold Liquor (2,525,993) (1,835,402) 73%(1,912,093) 76,691 5513 - Cost of Goods Sold Wine (4,051,367) (2,834,040) 70%(2,952,998) 118,959 5514 - Cost of Goods Sold Beer (2,762,908) (1,970,217) 71%(1,995,538) 25,322 5515 - Cost of Goods Sold Mix (176,803) (122,037) 69%(132,123) 10,085 Total Cost of Sales and Services (9,517,071) (6,761,696) 71%(6,992,752) 231,056 GROSS MARGIN 3,150,875 2,567,161 81% 2,197,941 369,220 TOTAL ADMINISTRATIVE EXPENSES (1,118,512) (827,743) 74%(749,258) (78,485) TOTAL OCCUPANCY EXPENSES (222,955) (158,461) 71%(152,806) (5,655) TOTAL SELLING EXPENSES (1,167,148) (869,517) 74%(868,270) (1,248) TOTAL OPERATING EXPENSES (2,508,615) (1,855,721) 74%(1,770,333) (85,388) OPERATING INCOME (LOSS) 642,260 711,440 111% 427,608 283,832 Edina Liquor Revenue and Expenses As of September 30, 2017 UTILITY FUND CITY OF EDINA, MINNESOTA Quarterly Financial Update September 2017 12 The Utility Fund is used to account for the use and operation of the City’s water, sewer, and stormwater systems. Re-cycling is also included in this fund. As of September 30, total operating revenue is 76% of budget and $1.2M higher than 2016. This is due to an increase in Other Revenue of $741k, the majority of which was REC fees received for the 214-unit Lincoln Park apartment project. Other increases in revenue are due primarily to the annual change in rates for each utility including water, sewer, stormwater, and recycling. On the expenditure side, disposal charges are higher than 2016 due to a 5.4% rate increase by the MCES for 2017. Overall commodities purchases are 53% of budget due to less water purchased from the City of Minneapolis, a decrease in water treatment supplies, and a reduction in the purchase of general supplies. Budget 2017 YTD Actual 2017 % of Budget 2017 YTD Actual 2016 Fav/(Unfav) OPERATING REVENUE Sale of Water 7,213,719 4,780,562 66% 4,700,811 79,750 Sale of Water Meters 31,000 42,340 137% 39,768 2,571 Penalties 189,475 78,154 41% 77,373 781 State Health Charge 122,987 66,209 54% 66,203 6 Recycling 367,000 264,284 72% 250,681 13,603 Sewer Charges 8,748,685 6,421,518 73% 6,155,455 266,063 Storm Sewer 3,222,289 2,648,058 82% 2,480,968 167,090 Other Revenue 785,400 1,367,872 174% 626,120 741,752 TOTAL OPERATING REVENUE 20,680,555 15,668,997 76%14,397,380 1,271,616 OPERATING EXPENSE Disposal Charges (5,202,107) (4,364,846)84%(4,128,657)(236,189) Personal Services (2,127,459) (1,599,499)75%(1,631,303)31,804 Contractual Services (2,402,915) (1,679,830)70%(1,761,632)81,803 Commodities (1,116,700) (597,008)53%(618,723)21,715 Central Services (710,302) (532,726)75%(511,740)(20,986) Depreciation (4,499,500) (3,642,624)81%(3,189,483)(453,141) TOTAL OPERATING EXPENSE (16,058,983) (12,416,532)77%(11,841,538)(574,995) OPERATING INCOME (LOSS) 4,621,572 3,252,464 70%2,555,843 696,621 Utility Fund Revenues and Expenses As of September 30, 2017 SCORECARD SALES Q-3 2016 Q-3 2017 YTD Gross Profit Margin Q-3 2016 Gross Profit Margin Q-3 2017 2016 Profit 2017 Profit 2017 Profit Trend Total Sales $9,190,693 $9,328,857 2%23.9%27.5%$427,608 $711,169 $1,381,573 Liquor Sales $2,375,585 $2,411,456 2%24.2%31.3% Wine Sales $4,127,489 $4,133,929 0%39.7%45.8% Beer Sales $2,493,544 $2,603,469 4%24.9%32.1% Average Transaction Value $25.70 $26.07 Units Per Transaction 2.20 2.15 STORE OPERATIONS Q-3 2016 Q-3 2017 YTD +/-Notes Operating Expenses $1,770,333 $1,855,992 5% Customer Count 357,838 358,319 0% Voice of the Customer Rating TBD Secret Shop Score Employee Performance Indicator Score TBD Quarter 3, 2017 CoG Reduction- 3% ($231,056) Marketing expense Reduction- 23% ($26,900) Labor increase- 4% ($31,566)