HomeMy WebLinkAbout2017-09-06 HRA Regular Meeting PacketAgenda
Housing and R edevelopment Authority Meeting
City of Edina, Minnesota
Edina City Council Cham be rs Im m ediately Followin g City Council Re gu la r M ee ting
Wednesday, September 6, 2017
7:00 PM
I.Call to Order
II.Roll Call
III.Approva l of Meeting Agenda
IV.Community Comment
During "Community Comment," the Housing and Redev elopment Authority
(HRA) will invite members of the a udience to share new issues or concerns
tha t haven't been considered in the past 30 days by the HRA or which aren't
slated for future consideration. Indiv iduals must limit their comments to
three minutes. The Chair may limit the number of spea kers on the same
issue in the interest of time and topic. Generally speaking, items that are
elsewhere on tonight's agenda ma y not be addressed during Community
Comment. Individuals should not expect the Commissioners to respond to
their comments tonight. Instead the HRA might refer the matter to sta, for
considera tion at a future meeting.
V.Adoption of Consent Agenda
All a genda items listed on the consent agenda are considered routine and
will be enacted by one motion. There will be no separa te discussion of such
items unless requested to be remov ed from the Consent Agenda by a
Commissioner of the HRA. In such cases the item will be remov ed from the
Consent Agenda and considered immediately following the a doption of the
Consent Agenda. (Favorable rollcall v ote of majority of HRA Commissioners
present to approve.)
A.Approv e Minutes of August 15 ,2017 Work Session and August 15, 2017
Regular HRA
B.2018 Schedule of Meeting Dates
C.North Parking Ramp Expansion - Project Update
VI.Resolution 2017-07: Approv ing Preliminary 2018 Budget and Levy
VII.Adjournment
The Edina Housing and Redevelopment Authority wants a ll participants to be
comforta ble being part of the public process. If you need assistance in the way of
hearing ampli?ca tion, an interpreter, large-print documents or something else,
please call 952-927-8861 72 hours in advance of the meeting.
Date: S eptemb er 6, 2017 Agenda Item #: I V.A.
To:C hair & C ommissioners of the Ed ina HR A Item Type:
Minutes
F rom:Debra A. Mangen, C ity C lerk
Item Activity:
Subject:Approve Minutes o f August 15 ,2017 Wo rk S es s io n
and Augus t 15, 2017 R egular HR A
Action
Edina Housing and Redevelopment
Authority
Established 1974
C ITY O F E D IN A
HO US I NG & R EDEVELO P ME NT
AUT H O R I T Y
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED :
Approve minutes as presented.
I N TR O D U C TI O N :
AT TAC HME N T S :
Description
Draft August 15, 2017 HRA Work Ses s ion Minutes
Draft August 15, 2017 HRA Regular Meeting Minutes
Page 1
MINUTES
WORK SESSION
OF THE EDINA HOUSING AND REDEVELOPMENT AUTHORITY
AUGUST 15, 2017
6:00 P.M.
I. CALL TO ORDER
Chair Hovland called the HRA meeting to order at 6:01 p.m.
II. ROLLCALL
Answering rollcall were Commissioners Brindle, Fischer, Staunton, Stewart and Chair Hovland.
Edina City Staff attending the meeting: Debra Mangen, City Clerk; Chad Millner, Engineering Director; Chante
Mitchell, City Management Fellow; Scott Neal, City Manager/Executive Director; Bill Neuendorf, Economic
Development Manager; Lisa Schaefer, Assistant City Manager; Cary Teague, Community Development
Director, and Don Uram, Finance Director. Also attending: Katie Clark Sieben, Consultant.
IV. GRANDVIEW GREEN – PROJECT UPDATE
Economic Development Director Neuendorf introduced Katie Clark Sieben who presented an
update of the Grandview Green. Ms. Clark outlined the project background and overview, gave a
brief five year plan, and reviewed the Grandview Green Partnership and 2017 budget. She then
summarized potential next steps. Next steps included technical assistance from the Urban Land
Institute Technical Assistance Panel, presentations to City Commissions, community engagement
visioning sessions and technical studies. The Council briefly discussed the project update.
V. AFFORDABLE HOUSING PROPOSAL RELATED TO ESTELLE EDINA CONCEPT
Economic Development Director Neuendorf explained that the co-developers Ryan Companies and
Luigi Bernardi were considering a large investment potentially on several parcels they own at Valley
View Road and France Avenue. The developers are proposing a mixed-use development consisting of
two high rise condominiums with commercial and retail space on the first floor. The developers have
requested that the Edina Housing and Redevelopment Authority consider becoming an active partner
in the creation of new affordable housing units in the event the Estelle Edina project moves forward.
The HRA gave their feedback to staff regarding the potential partnering with the developers of the
project.
VI. ADJOURNMENT
Chair Hovland declared the meeting adjourned at 6:56 p.m.
Respectfully submitted,
Scott Neal, Executive Director
Page 1
MINUTES
OF REGULAR MEETING
OF THE EDINA HOUSING AND REDEVELOPMENT AUTHORITY
AUGUST 15 2107
8:15 P.M.
I. CALL TO ORDER
Chair Hovland called the HRA meeting to order at 8:15 P.M.
II. ROLLCALL
Answering rollcall were Commissioners, Brindle, Fischer, Staunton, Stewart, and Chair Hovland.
III. APPROVAL OF MEETING AGENDA
Motion made by Commissioner Staunton and seconded by Commissioner Brindle approving the
Meeting Agenda.
Ayes: Brindle, Fischer, Staunton, Stewart, Hovland
Motion carried.
IV. COMMUNITY COMMENT
Frank Lorenz, 7151 York Avenue South commented about the Bloomberg Philanthropies and
affordable housing.
V. CONSENT AGENDA ADOPTED
Motion made by Commissioner Staunton, seconded by Commissioner Fischer approving the
consent agenda as follows:
V. A. Approve minutes of August 2, 2017 Regular HRA Meeting
V.B. Approve the temporary easement and authorize the Chair and Secretary to execute the
document for 3948 Market Street.
VI. ADJOURNMENT
Chair Hovland declared the meeting adjourned at 8:21 p.m.
Respectfully submitted,
Scott Neal, Executive Director
Date: S eptemb er 6, 2017 Agenda Item #: I V.B.
To:C hair & C ommissioners of the Ed ina HR A Item Type:
F rom:Debra A. Mangen, C ity C lerk
Item Activity:
Subject:2018 S c hed ule o f Meeting Dates
Edina Housing and Redevelopment
Authority
Established 1974
C ITY O F E D IN A
HO US I NG & R EDEVELO P ME NT
AUT H O R I T Y
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED :
Approve the 2018 C alendar of proposed meetings, legal holidays, and days of religious observance.
I N TR O D U C TI O N :
P lease see attached staff report and draft calendar.
AT TAC HME N T S :
Description
2018 Calendar Staff Report
2018 Propos ed Calendar
September 6, 2017
MAYOR & CITY COUNCIL
Debra Mangen,
City Clerk
2018 City Council & HRA Meeting Dates and Board and Commission Meeting Dates
Information / Background:
Edina’s regularly scheduled meetings are held on the first and third Tuesday of each month. The City Council
holds a work session in the Community Room of City Hall before each meeting at 5:30 p.m. or 6:15 p.m. with
their regularly scheduled meeting held in the Council Chambers at 7:00 p.m. When necessary, the HRA holds a
Regular Meeting immediately following the City Council Meeting. Additionally, the HRA holds a Work Session
the second meeting of each month at 5:30 p.m. Each year the City Council confirms their annual schedule noting
changes necessitated due to conflicts with holidays, days of religious observance or Election Day and in some
cases to accommodate Member Staunton’ schedule.
In accordance with the City’s Policy restricting public meetings due to days of Religious Observances, the
following dates will be avoided from regularly scheduled Council meetings or Board and Commission meetings:
• Good Friday (Christian) – March 30, 2018
• Christmas Eve (Christian) – December 24, 2018
• Evening before and day of Yom Kippur (Jewish ) – September 18, & September 19, 2018
• Evening before and two days of Rosh Hashanah (Jewish) – September 9-11, 2018
• Evening before and first two days of Passover (Jewish) – March 30 – April 1, 2018
• Eid al Fitr (Muslim) – June 15, 2018
• Eid al Adha (Muslim) – August 21, 2018
• The third day of Diwali (Hindu) – October 8, 2018
During 2018, staff is suggesting that the following three City Council meetings be moved:
• First January meeting moves to Wednesday, January 3, 2018 to avoid Member Staunton’s conflicting meeting
• Second January meeting moves to Wednesday, January 17, 2018 to avoid Member Staunton’s conflicting
meeting
• First February meeting moves to Wednesday, February 7, 2018 to avoid Precinct Caucuses, February 6, 2018
• Second February meeting moves to Wednesday, February 21, 2018, to avoid Member Staunton’s conflicting
meeting
• First July meeting is cancelled.
• First September meeting moves to Wednesday, September 5, 2018 to avoid Member Staunton’s conflicting
meeting
• Second September meeting moves to Thursday, September 20, 2018 to avoid Yom Kippur, September 18 &
19, 2018
REPORT / RECOMMENDATION Page 2
• First Meeting in November moves to Wednesday, November 7, 2018 to avoid, Tuesday November 6, Election
Day
The attached calendar shows with red hash marks all of the days of religious observance that we will avoid
hosting any meeting or special event. Typical holidays have been highlighted in yellow. There is also a color
coded key of City Council and its various Board and Commission meetings. Board and Commission meetings
have all been adjusted to avoid days of religious observance and accommodate Board and Commission requests.
This calendar will be published for use by staff and the public. The calendar will also be updated to add any new
meetings or events, the Council adds during the year.
2018 CITY OF EDINA COUNCIL AND ADVISORY COMMISSIONS
MEETINGS, HOLIDAYS, DAYS OF RELIGOUS OBSERVANCE AND ELECTION DATES
Holidays City Council Nite to Unite Pln Comm Trns Comm Park Board
Indicates a religious holiday's observance Election Day
HP Board Health Comm Human R/R Comm E& E Comm Arts & Culture Comm
JANUARY FEBRUARY MARCH
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 1 2 3 1 2 3
7 8 9 10 11 12 13 4 5 6 7 8 9 10 4 5 6 7 8 9 10
14 15 16 17 18 19 20 11 12 13 14 15 16 17 11 12 13 14 15 16 17
21 22 23 24 25 26 27 18 19 20 21 22 23 24 18 19 20 21 22 23 24
28 29 30 31 25 26 27 28 25 26 27 28 29 30 31
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 7 1 2 3 4 5 1 2
8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9
15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16
22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23
29 30 27 28 29 30 31 24 25 26 27 28 29 30
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 7 1 2 3 4 1
8 9 10 11 12 13 14 5 6 7 8 9 10 11 2 3 4 5 6 7 8
15 16 17 18 19 20 21 12 13 14 15 16 17 18 9 10 11 12 13 14 15
22 23 24 25 26 27 28 19 20 21 22 23 24 25 16 17 18 19 20 21 22
29 30 31 26 27 28 29 30 31 23 24 25 26 27 28 29
30
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 1 2 3 1
7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8
14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15
21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22
28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29
30 31
OCTOBER NOVEMBER DECEMBER
APRIL MAY JUNE
JULY AUGUST SEPTEMBER
Proposed Meeting Schedule for 2018
September 6, 2017 Council Meeting
Date: S eptemb er 6, 2017 Agenda Item #: I V.C .
To:C hair & C ommissioners of the Ed ina HR A Item Type:
Advis o ry C o mmunication
F rom:Bill Neuendorf, Ec o nomic Development Manager
Item Activity:
Subject:North P arking R amp Exp ansion - P rojec t Up d ate Information
Edina Housing and Redevelopment
Authority
Established 1974
C ITY O F E D IN A
HO US I NG & R EDEVELO P ME NT
AUT H O R I T Y
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED :
F or informational purposes only - no action required.
I N TR O D U C TI O N :
S taff is actively working to design the N orth P arking R amp E xpansion and engaging the surrounding business
members in the process. An update is attached.
AT TAC HME N T S :
Description
Memo: North Ramp Expans ion – Project Update
City of Edina • 4801 W. 50th St. • Edina, MN 55424
Economic Development
Phone 952-927-8861 • Fax 952-826-0390 • EdinaMN.gov
Date: September 1, 2017
To: Chair and Members of the Edina Housing and Redevelopment Authority
cc: Brian Olson, Public Works Director
From: Bill Neuendorf, Economic Development Manager
Subject: North Ramp Expansion – Project Update
Since the Market Street Redevelopment project was approved on June 27th, staff has been working with the
architects and engineers to refine the concept and prepare construction drawings for the North Parking
Ramp. As the design team understands the project in greater detail it is evident that some changes and
improvements to the project might be considered.
Design of North Ramp Expansion
Recent discussion items are summarized below. Staff will continue to explore the cost impact of several
possible changes. If any significant changes are recommended, we will bring those suggestions forward for
full consideration.
Building Footprint – the footprint of the building may be reduced slightly to allow easier access to
handicapped accessible parking stalls located on the eastern edge of the building
Façade – the Building Department has concerns about the quantity of “green” vegetative screening on the
southern façade. The architects have been directed to re-arrange this screening so as to comply with the
MN State Building Code.
Commercial Tenant Spaces – the architects are exploring several configurations of the tenant spaces so
that they can best accommodate prospective tenants.
Underground Connection to Adjacent Building at 3918 Market Street – staff has met with the owners of
the adjacent single-story building to explore ways that the building might be incorporated into the overall
redevelopment. There are several hurdles – tenant leases, existing easements, cost of underground parking,
limited development potential of the small parcel, etc. Staff first reached out to this group in January and so
far the efforts to find a feasible solution have not yielded an easy path. The scope of the project must be
finalized by September 8th to keep the construction schedule on track.
Future Use of Parking Garage – The structural design capacity of the floor system will be upgraded to
accommodate a future change to office space. This upgrade will be implemented on the “flat” portions of
the floors, not on the sloped driving portions. This change is made in response to City Council concerns
that parking garages may not be needed in future generations. This upgrade has a minimal impact on the
overall budget.
Page 2
City of Edina • 4801 W. 50th St. • Edina, MN 55424
Additional Parking Stalls – the architect has determined that it is possible to add one more half-level of
parking on the “flat” portions of the North Ramp. This would not increase the overall height of the building
but would yield more public parking stalls. If implemented, between 40 and 70 additional parking stalls
could be achieved. The architect is preparing a cost estimate for our consideration.
Outreach to the Business Community
Staff has met with adjacent businesses at least ten times since the project was approved on June 27th .
Additional discussions are scheduled in September and October. The purpose of these meetings is to
identify concerns and limitations so that the detailed design and construction plans can be fully prepared.
The HRA and Developer share the goal of minimizing impacts to the surrounding properties and business
operations during the construction phase. Outreach to the adjacent residential neighbors will take place in
the near future as more details of the North Ramp become available.
Owners Representatives and Construction Management Agent
Staff are working with the Developer and consultants to make sure that the City’s interests are well
represented in the design and construction of the Market Street Redevelopment. Since this work extends
beyond the abilities of staff, consulting agreements are being prepared for consideration in the weeks
ahead.
Date: S eptemb er 6, 2017 Agenda Item #: V.
To:C hair & C ommissioners of the Ed ina HR A Item Type:
R ep o rt / R ecommend atio n
F rom:Don Uram, F inanc e Direc tor
Item Activity:
Subject:R es olution 2017-07: Approving P reliminary 2018
Budget and Levy
Ac tio n
Edina Housing and Redevelopment
Authority
Established 1974
C ITY O F E D IN A
HO US I NG & R EDEVELO P ME NT
AUT H O R I T Y
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED :
Adopt R esolution N o. 2017-07 Adopting the P roposed B udget and E stablishing the P roposed Tax Levy P ayable
in 2018.
I N TR O D U C TI O N :
T he H R A is a separate taxing authority formed by the C ity C ouncil in 1974.
D uring E dina's 2016-2017 budget process, there was discussion of an H R A levy starting in 2017 which was
implemented. S taff intends to use the levy proceeds to pay a portion of the administrative expenses that are
necessary to operate the H R A. H istorically those expenses have been paid using T I F funds. T hat option
will become more difficult in the future as the C entennial L akes T I F District funds are spent down and the
district decertified in 2021. To reduce the reliance on T I F funds for general administrative expenses, the levy
proposed for 2018 shows an increase from $95,000 in 2017 to $125,000.
H R A adoption of this resolution is a required step in the process of establishing an H R A levy for 2018. T he final
levy will be considered by the H R A in December.
AT TAC HME N T S :
Description
2017-07 HRA 2018 Preliminary Budget & Levy
RESOLUTION NO. 2017-07
EDINA HOUSING AND REDEVELOPMENT AUTHORITY
ADOPTING THE PROPOSED BUDGET AND ESTABLISHING THE PROPSED TAX
LEVY PAYABLE IN 2018
WHEREAS, The Edina Housing and Redevelopment Authority (the “HRA”) has authorities and powers
according to MN Statutes, Sections 469.001 to 469.047. MN Statutes, Section 469.033, subd. 6 grants
the HRA the power to levy and collect taxes subject to a resolution of consent from the Edina City
Council for a set period.
WHEREAS, The Edina City Council passed Resolution 2017-xx consenting to an HRA tax levy payable in
2018.
NOW, THEREFORE, BE IT RESOLVED by the Board as follows:
Section 1: That there is proposed to be levied upon all taxable real and personal property in the
City of Edina, a tax rate sufficient to produce the amount as follows:
HRA GENERAL FUND $125,000
Section 2: That the preliminary budget is as follows:
HRA GENERAL FUND TAX LEVY REVENUES $125,000
HRA GENERAL FUND EXPENDITURES $125,000
Passed and adopted by the Housing and Redevelopment Authority on September 6, 2017.
ATTEST:
Robert J. Stewart, Secretary James B. Hovland, Chair
STATE OF MINNESOTA )
COUNTY OF HENNEPIN )SS
CITY OF EDINA )
CERTIFICATE OF EXECUTIVE DIRECTOR
I, the undersigned duly appointed and acting Executive Director for the Edina Housing and
Redevelopment Authority do hereby certify that the attached and foregoing Resolution was duly
adopted by the Edina Housing and Redevelopment Authority at its Regular Meeting of September 6,
2017, and as recorded in the Minutes of said Regular Meeting.
WITNESS my hand and seal of said City this ____ day of __________________, 20___.
_________________________________
Executive Director