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HomeMy WebLinkAbout2017-09-19 HRA Regular Meeting PacketAgenda Housing and R edevelopment Authority Meeting City of Edina, Minnesota Edin a City Hall Cou n cil Cham be rs Immediately Following City Council Meeting Tuesday, September 19, 2017 7:00 PM I.Call to Order II.Roll Call III.Approva l of Meeting Agenda IV.Community Comment During "Community Comment," the Housing and Redev elopment Authority (HRA) will invite members of the a udience to share new issues or concerns tha t haven't been considered in the past 30 days by the HRA or which aren't slated for future consideration. Indiv iduals must limit their comments to three minutes. The Chair may limit the number of spea kers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda ma y not be addressed during Community Comment. Individuals should not expect the Commissioners to respond to their comments tonight. Instead the HRA might refer the matter to sta, for considera tion at a future meeting. V.Adoption of Consent Agenda All a genda items listed on the consent agenda are considered routine and will be enacted by one motion. There will be no separa te discussion of such items unless requested to be remov ed from the Consent Agenda by a Commissioner of the HRA. In such cases the item will be remov ed from the Consent Agenda and considered immediately following the a doption of the Consent Agenda. (Favorable rollcall v ote of majority of HRA Commissioners present to approve.) A.Approv e Minutes of June 20, 2017 Work Session and September 6, 2017 Regular HRA Meeting VI.Request for Purchase: Owner's Representative for North Ramp Expansion VII.Adjournment The Edina Housing and Redevelopment Authority wants a ll participants to be comforta ble being part of the public process. If you need assistance in the way of hearing ampli;ca tion, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: S eptemb er 19, 2017 Agenda Item #: I V.A. To:C hair & C ommissioners of the Ed ina HR A Item Type: Minutes F rom:Debra A. Mangen, C ity C lerk Item Activity: Subject:Approve Minutes o f June 20, 2017 Work S ession and S eptemb er 6, 2017 R egular HR A Meeting Action Edina Housing and Redevelopment Authority Established 1974 C ITY O F E D IN A HO US I NG & R EDEVELO P ME NT AUT H O R I T Y 4801 West 50th Street Edina, MN 55424 www.edinamn.gov A C TI O N R EQ U ES TED : Approve minutes. I N TR O D U C TI O N : AT TAC HME N T S : Description Draft June 20, 2017 HRA Work Ses s ion Minutes Draft September 6, 2017 Regular HRA Meeting Minutes Page 1 MINUTES WORK SESSION OF THE EDINA HOUSING AND REDEVELOPMENT AUTHORITY JUNE 20, 2017 5:30 P.M. I. CALL TO ORDER Chair Hovland called the HRA meeting to order at 5:38 p.m. II. ROLLCALL Answering rollcall were Commissioners Brindle, Fischer, Staunton, Stewart and Chair Hovland. Edina City Staff attending the meeting: Debra Mangen, City Clerk; Chad Millner, Engineering Director; Chante Mitchell, City Management Fellow; Scott Neal, City Manager/Executive Director; Bill Neuendorf, Economic Development Manager; Lisa Schaefer, Assistant City Manager; AND Cary Teague, Community Development Director. Also attending: Jay Lindgren, Dorsey & Whitney; and Nick Anhut, Ehlers Associates. III. MOTION TO CLOSE MEETING Motion by Commissioner Stewart seconded by Commissioner Fischer to close the work session as permitted by MS. 13D.05 subdivision 3(c) to consider the potential sale of the property located at 3925 and 3930-3944 Market Street. Ayes: Brindle, Fischer, Staunton, Stewart and Chair Hovland. Motion carried. IV. CLOSED SESSION: POTENTIAL SALE OF PROPERTY – 3925, 3930 AND 3944 MARKET STREET Economic Development Director Neuendorf briefed the HRA on the terms and conditions of the sale of properties on Market Street owned by the HRA. The Commissioners discussed with staff the terms and conditions and gave direction. V. MOTION TO OPEN MEETING Motion by Commissioner Brindle seconded by Commissioner Staunton to move back into open session. Ayes: Brindle, Fischer, Staunton, Stewart and Chair Hovland. Motion carried. VI. ADJOURNMENT Chair Hovland declared the meeting adjourned at 6:56 p.m. Respectfully submitted, Scott Neal, Executive Director Page 1 MINUTES OF REGULAR MEETING OF THE EDINA HOUSING AND REDEVELOPMENT AUTHORITY SEPTEMBER 7 2107 1:15 A.M. I. CALL TO ORDER Chair Hovland called the HRA meeting to order at 1:15 A.M. II. ROLLCALL Answering rollcall were Commissioners, Brindle, Fischer, Staunton, Stewart, and Chair Hovland. III. APPROVAL OF MEETING AGENDA Motion made by Commissioner Brindle and seconded by Commissioner Stewart approving the Meeting Agenda. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. IV. COMMUNITY COMMENT No Community Comment was received. V. CONSENT AGENDA ADOPTED Motion made by Commissioner Brindle seconded by Commissioner Fischer approving the consent agenda as follows: V. A. Approve minutes of August 15, 2017 HRA Work Session and August 15, 2017 Regular HRA Meeting V.B. Approve the 2018 Schedule of Meeting Dates V.C. Receive the North Parking Ramp Expansion Project update. VI. RESOLUTION NO. 2017-07: APPROVING PRELIMINARY 2018 BUDGET AND LEVY The HRA is a separate taxing authority formed by the City Council in 1974. Although the Edina HRA has not used its taxing authority, many other cities that have HRA's and Economic Development Authorities (EDA's) do use the separate taxing authority allowed by MN State Statutes. HRA adoption of this resolution is a required step in the process of establishing an HRA levy for 201. The final levy will be considered by the HRA in December. Commissioner Brindle made a motion, seconded by Commissioner stewart to adopt Resolution No. 2017-07 adopting the 2018 proposed budget and establishing the proposed HRA tax levy payable 2018. VII. ADJOURNMENT Chair Hovland declared the meeting adjourned at 1:17 a.m. Respectfully submitted, Scott Neal, Executive Director Date: S eptemb er 19, 2017 Agenda Item #: V. To:C hair & C ommissioners of the Ed ina HR A Item Type: R eq uest F or P urc has e F rom:Bill Neuendorf, Ec o nomic Development Manager and Brian O ls on, P ublic Wo rks Direc tor Item Activity: Subject:R eques t fo r P urchas e: O wner's R ep res entative for North R amp Exp ansion Action Edina Housing and Redevelopment Authority Established 1974 C ITY O F E D IN A HO US I NG & R EDEVELO P ME NT AUT H O R I T Y 4801 West 50th Street Edina, MN 55424 www.edinamn.gov A C TI O N R EQ U ES TED : Approve the R equest for P urchase. I N TR O D U C TI O N : T his item pertains to design and construction oversight of the N orth P arking R amp that will be built in 2018. AT TAC HME N T S : Description Reques t for Purchas e: Owner's Repres entative for North Ramp Expans ion SRF: Owners Repres entation Services for Market Street Redevelopment Letter City of Edina • 4801 W. 50th St. • Edina, MN 55424 Request for Purchase Date: September 19, 2017 To: Chair & Members of the Edina Housing & Redevelopment Authority From: Bill Neuendorf, Economic Development Manager Brian Olson, Director of Public Works Subject: Request for Purchase – Contract PW 17-003 North Ramp Expansion – Owners Representation Services Purchase Subject to: ☒List Quote/Bid ☐State Contract ☐Service Contract The Recommended Bid is: ☒Within Budget ☐Not Within Budget SRF Consulting Group, Inc. Staff recommends that an Owner’s Representative be retained to oversee the construction of the publicly owned North Parking Ramp at 3930, 3936 and 3944 Market Street. This work is beyond the workload capabilities of City staff and an independent party should be retained so that the short and long term interests of the City are upheld during the final design and construction process. Discussions were held with several groups to provide this service. Staff recommends that SRF Consulting be engaged based on their familiarity with mixed-use construction and publicly-owned projects. The scope of their work would fall under the Master Agreement dated June 13, 2017. While the Master Agreement lays out the general terms, more specific details of the work is contained in the proposal dated August 31, 2017. The scope of work includes design review of the underground public parking garage and outdoor plaza & walkways on the 3925 parcel that will be maintained by the City. This work would begin immediately and conclude after the North Ramp is completed. This work will be funded from the Centennial Lakes Fund #9232. Date Bid Opened or Quote Received: Bid or expiration Date: August 31, 2017 N/A Company: Amount of Quote or Bid: SRF Consulting Group, Inc. $372,000.00 $ 372,000.00 Recommended Quote or Bid: Page 2 City of Edina • 4801 W. 50th St. • Edina, MN 55424 Request for Purchase Department Director Authorization: _____________________________ City Council Authorization Date: ______________________ (for purchases over $20,000 only) R1 Budget Impact Funding for this service contract is from the HRA’s Centennial Lakes Fund #9232. This work was anticipated in the Capital Improvement Plan and identified as CIP #15-224.This CIP item anticipated a $6 million investment in the expansion and improvement of the North Ramp in 2017. While the design will occur in 2017, construction will occur in 2018. Environmental Impact This investment in public infrastructure encourages compact development in an established commercial district. The project will provide “district parking” and enable adjacent properties to be developed in a way that encourages customers and clients who drive to 50th and France to park once and walk from business to business. During the design process sustainable construction features will be explored to determine their feasibility. Community Impact Upon completion, this project will deliver more than 300 new parking stalls for the shared use of the general public.