HomeMy WebLinkAbout2017-12-05 City Council Work Session PacketAgenda
City Council Work Se ssion
City of Edina, Minnesota
Edina City Hall Community R oom
Tuesday, December 5, 2017
5:30 PM
I.Call To Order
II.Roll Call
III.Comprehensive Plan Check In
IV.2018-2019 Budget
V.Adjournment
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72 ho urs in advance of the m eeting.
Date: Dec emb er 5, 2017 Agenda Item #: I I I .
To:Mayor and C ity C ounc il Item Type:
O ther
F rom:Kris Aaker, As s is tant C ity P lanner
Item Activity:
Subject:C omprehens ive P lan C heck In Disc ussion, Info rmatio n
C ITY O F E D IN A
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED :
N o action requested. P rovide feedback for the P lanning C ommission on the progress/status of the
C omprehensive P lan, including feedback on the proposed direction of the 44th & F rance S mall Area P lan.
I N TR O D U C TI O N :
AT TAC HME N T S :
Description
Revis ed Comprehens ive Plan dated 2017-12-05
Date: Dec emb er 5, 2017 Agenda Item #: I V.
To:Mayor and C ity C ounc il Item Type:
F rom:S c o tt Neal, C ity Manager
Item Activity:
Subject:2018-2019 Bud get Dis cus s ion
C ITY O F E D IN A
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
A C TI O N R EQ U ES TED :
N o action required. F or discussion only.
I N TR O D U C TI O N :
S taff will present 2018-2019 budget for consideration.
AT TAC HME N T S :
Description
2018-2019 Draft Budget Work Plan
DRAFT 2017.12.05 Page 1
DRAFT 2018-2019 Budget Work Plan
Budget Goal: Describes the broad outcomes that must be achieved through the budget.
Budget Objective: Defines the measurable results that need to be achieved this budget, to
meet the goals.
Strategy/Action: Details the specific actions to be taken this budget to meet the objectives.
1) BUDGET GOAL: MAINTAIN PHYSICAL ASSETS & INFRASTRUCTURE
An effective maintenance plan: 1) factors financial, societal and environmental costs (triple-
bottom line) into projects and decision making; 2) allows more informed decision-making by
incorporating lifecycle and maintenance costs; 3) optimize financial resources by replacing
equipment and vehicles at the most cost-effective time; and 4) meets our sustainability goals to
ensure the City can continue to provide residents the highest quality of life.
Deferred maintenance can lead to costly unplanned repairs and replacements with decisions
based on short-term implementation costs, versus long-term maintenance costs. Properly
maintained streets, water main, sanitary sewer and storm sewer systems provide reliable and
efficient operations that lessen the City’s carbon footprint, and reduce energy costs.
2018-2019 OBJECTIVES:
Incorporate sustainability practices into all City maintenance and capital improvement
decisions.
Reduce the City operations’ electricity GHG emissions by 5%, 893,000 kWh each year
through ongoing facility maintenance, capital improvements, and operational behavior
change.
Increase the CIP levy to $600,000 by 2021 through a combination of staged increases and
the rollover of expiring levies (Weber Woods, City Hall). Continue to direct general fund
surpluses and liquor profits.
Increase City’s investment in streets and bridge maintenance by $550,000 in 2018 and
$605,000 in 2019.
2018-2019 ACTIONS: DEPARTMENT:
1. Create and implement a green building policy for City facilities
by Q4 of 2018.
Administration
DRAFT 2017.12.05 Page 2
2. Create a master replacement schedule and budget for physical
buildings, plumbing, HVAC and other mechanical systems,
furniture, fixtures, and equipment that optimizes long-term
financial resources to meet sustainability goals by Q3 of 2018.
Public Works
3. Create and implement energy-efficiency plan for City Hall,
Braemar Arena, Edinborough Park, and Centennial Lakes by Q4
of 2018.
Public Works
4. Complete construction of Water Treatment Plant No. 5. – by Q3
of 2019.
Engineering
5. Complete update to the Water Resources Management Chapter
of the Comprehensive Plan – Wastewater, Surface Water, and
Water Supply by Q4 of 2018.
Engineering
6. Identify funding source and timeline for implementation of the
Fred Richards Park Master Plan by Q2 of 2018.
Parks & Recreation
7. Identify funding source and timeline for implementation for
Braemar Park Master Plan by Q2 of 2018.
Parks & Recreation
8. Partner with St. Louis Park to develop Weber Woods Master
Plan, identify funding source and timeline for implementation
by Q4 of 2018.
Parks & Recreation
9. Identify funding source for Arden Park Master Plan
implementation. Begin design phase (Q1 2018). Begin
construction (Q4 2018 or Q1 2019).
Parks & Recreation
2) BUDGET GOAL: MAINTAIN SERVICE-LEVELS THAT BEST MEET THE NEEDS
OF THE COMMUNITY.
Maintaining service-levels contributes to the overall quality of life, safety and wellbeing for our
residents and guests. It is important because effective service-levels: 1) ensures compliance with
state statutes and city code; 2) maintains adequate response times; 3) ensures resources are
matched to service-level requirements; and 4) ensures limited resources (money, equipment, and
time) are deployed in an equitable manner.
To maintain service-levels, the City needs a strong workforce that have the resources needed to
effectively perform their work. To recruit and retain a strong workforce, the City needs to
provide competitive compensation, benefits, and work-life balance. Investing in technology
allows staff to more efficiently maintain and locate data for the public, provide better data and
analysis for informed decision-making by elected officials and staff, reduces risk of lost data or
human error, and allows more effective use of our real estate by reducing paper storage space.
2018-2019 BUDGET OBJECTIVES:
DRAFT 2017.12.05 Page 3
Provide increases to compensation and benefits needed to attract and retain skilled and
high-performing employees.
Add staff needed to maintain public safety service-levels in response to growth in number
and complexities of calls for services.
Invest in technology upgrades to improve data collection, data management, and staff
efficiency.
2018-2019 ACTIONS: DEPARTMENT:
1. Add 4 public safety positions in 2018 including 2 police officers,
1 9-11 dispatcher, and 1 police administrative support position
by Q2 2018.
Human Resources
2. Add 4 public safety positions in 2019, including 3
paramedic/firefighters and 1 EMS captain by Q1 2019.
Human Resources
3. HR and Finance to jointly research financial/HRIS systems by
Q2 2018, identifying funding and develop project timeline by Q3
2018. (Revised and delayed, adding evaluation of financial
systems. Joint planning for these two projects will lead better
long-term results)
Human Resources
4. Develop budget, identify funding, and timeline for
implementation of body-worn camera initiative for Police
Department by Q3 2018.
Police
5. Identify funding and staged strategy to continue to upgrade and
expand GIS. Q1 2018.
Communications &
Technology Services
6. Develop and implement a rental housing license and inspection
program by Q1 2019. Added to plan.
TBD
3) BUDGET GOAL: PLAN FOR CONNECTED & SUSTAINABLE DEVELOPMENT
Redevelopment and renewal of commercial and residential real estate is essential to the vibrancy
of the community. Redevelopment will play an integral part of providing an inclusive, high-
quality of life that the Edina community expects. Incorporating sustainability principles and
standards during redevelopment with the goal of reducing the community’s carbon footprint will
be critical to human health and safety. Creating sustainable redevelopment requires forward
thinking and preparing for the future.
An effective plan for connected and sustainable development: 1) incorporates sustainability
principles and standards critical to decoupling economic growth and greenhouse gas (GHG)
emissions growth; 2) is generationally relevant and yet flexible enough to meet changing future
needs; 3) includes an effective and multi-modal municipal transportation system which balances
DRAFT 2017.12.05 Page 4
effective and efficient personal mobility with the goals of reducing the community’s carbon
footprint and negative impacts on human health and safety.
2018-2019 BUDGET OBJECTIVES:
Support sustainable building practices and policies that meet the need of redevelopment
and renewal while accomplishing our sustainability goals around carbon emission
reduction, waste, and water quality.
Support redevelopment that incorporates transportation design that makes it easy to
walk, bike, and move around within and between neighborhoods.
Increase the number of affordable housing units within Edina.
2018-2019 ACTIONS: DEPARTMENT:
1. Complete Comprehensive Plan Update by Q4 2018.
Community
Development
2. Create and implement a green building policy to incent
sustainable building and operational practices for new
development and redevelopment by Q1 2019.
Administration
3. Approve preliminary redevelopment plan of 7001 York Avenue
(Southdale Regional Library Site) Q4 2018.
Administration
4. Implement the Construction Mitigation and Parking
Management Plan for the Market Street redevelopment project
for completion by Q4 2019?
Administration
5. Determine the viability of the Grandview Green and decide
whether to include in Grandview Area Master Plan by Q2 2018.
Administration
6. Approve a master plan for the redevelopment of the Grandview
area, including the former Public Works site by Q4 2018.
Administration
7. Implement short- and mid-term improvements from the
Grandview District Transportation Study by Q4 2019.
Engineering
8. Implement Southdale Area Circulator pilot by Q4 2018. Engineering
9. Determine strategy and timeline for meeting waste reduction
goals with residential organics recycling by Q2 2018.
Administration
4) BUDGET GOAL: FOSTER INCLUSIVE AND ENGAGED COMMUNITY.
Promote a City that is welcoming and inclusive to all, regardless of an individual’s race, color,
creed, religion, age, sex, sexual orientation, gender expression, marital status, disability, status
with regard to public assistance, familial status or national origin. The City wants to ensure City
DRAFT 2017.12.05 Page 5
government works for all in the community, and that City policies and practices do not have
disparate impacts based on the characteristics above.
Right-size community engagement to ensure investments are focused on broadening
stakeholders reached, and develop clear roles and expectations. To clearly understand
community needs, expectations and opinions, the City will consistently seek the input of a broad
range of stakeholders in meaningful and interactive communication. Efforts to engage the
community will utilize multiple platforms, be informative, transparent, responsive and involve
volunteers and City commissions.
2018-2019 BUDGET OBJECTIVES:
Develop a more strategic approach to Community Engagement.
Advance racial equity within City Government.
Increase the number of affordable housing units within the City.
2018-2019 ACTIONS: DEPARTMENT:
1. Incorporate inclusive principles into Comprehensive Plan
Update, including race, religion, age, gender, etc by Q4 2018.
Community
Development
2. Provide resources and staff support to Race & Equity Task
Force/Working Groups.
Administration
3. Develop and implement a plan to increase diversity of the
City’s workforce by Q2 2018.
Human Resources
4. In cooperation with the Edina Housing Foundation, develop
and implement strategy to creating affordable housing units
with revenue from Affordable Housing Policy by Q2 2018.
Community
Development
5. Develop community engagement protocols based on IAP2
Spectrum Model of Inform, Consult, Involve, Collaborate,
Empower or other by Q4 2018.
Administration
6. Assign individual council members to specific
intergovernmental assignments by Q1 2018 and annually
thereafter.
Administration