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HomeMy WebLinkAbout2017-11-21 City Council Regular Meeting Minutes MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL NOVEMBER 21, 2017 7:00 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:08 p.m. II. ROLLCALL Answering rollcall were Members Brindle, Fischer, Staunton, Stewart, and Mayor Hovland. Ill. MEETING AGENDA APPROVED Member Fischer made a motion, seconded by Member Brindle, approving the meeting agenda as presented. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. IV. COMMUNITY COMMENT Frank Lorenz, 7151 York Avenue South, Unit 720, commented on the City's tree management program and suggested emerald ash borer be addressed. He also suggested consideration of an ordinance that required moving old growth trees to the rear yards during development. V. CONSENT AGENDA ADOPTED AS PRESENTED Member Fischer made a motion, seconded by Member Brindle, approving the consent agenda as follows: V.A. Approve minutes of November 8, 2017, Work Session and November 8, 217, Regular City Council meeting V.B. Receive payment of the following claims as shown in detail on pre-list dated November 9, 2017, and consisting of 30 pages: General Fund $166,243.22, Police Special Revenue $300.00, Pedestrian and Cyclist Safety $1,001.25, General Debt Service Fund $425.00, PIR Debt Service Fund $450.00, Working Capital Fund $132,361.23, PIR Construction Fund $1,846.14, Equipment Replacement Fund $1,169.95, Art Center Fund $8,677.20, Golf Dome Fund $1,521.47, Aquatic Center Fund $936.00, Golf Course Fund $615,171.55, Ice Arena Fund $41,624.80, Sports Dome Fund $3,324.52, Edinborough Park Fund $13,238.82, Centennial Lakes Park Fund $7,004.78, Liquor Fund $170,508.81, Utility Fund $46,367.49, Storm Sewer Fund $39,043.68, Recycling Fund $38,269.96, PSTF Agency Fund $5,632.93, Centennial TIF District $14,451.23: Total $1,309,570.03; and Per Pre-List Dated November 16, 2017 consisting of 28 pages: General Fund $144,186.11, Working Capital Fund $2,111.51, PIR Construction Fund $3,818.89, Equipment Replacement Fund $23,430.00, Art Center Fund $3,813.31, Aquatic Center Fund $1,490.34, Golf Course Fund $2,222.06, Ice Arena Fund $6,470.40, Edinborough Park Fund $4,088.53, Centennial Lakes Park Fund $2,066.31, Liquor Fund $303,216.09, Utility Fund $519,462.91, Storm Sewer Fund $23,267.66, PSTF Agency Fund $4,787.83, MN Task Force I Fund $14,118.79, Centennial TIF District $18,898.97, Grandview TIF District $12,255.10: Total $1,089,704.81 V.C. Approve Agreement Between Fire Department and Brycer, LLC V.D. North Ramp Expansion: Approve Request to Waive Building Permit Fees V.E. Approve Traffic Safety Report of October 4, 2017 V.F. Accept Interactive Musical Instrument Donation from Rotary Club of Edina Rollcall: Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. Page 1 Minutes/Edina City Council/November 21, 2017 Vt. SPECIAL RECOGNITIONS AND PRESENTATIONS VI.A. OCTOBER SPEAK UP, EDINA: BUILDING HEIGHTS— RECEIVED Senior Communications Coordinator Eidsness outlined the public engagement process used to gather information on building heights. Ms. Eidsness presented a summary of comments, requests, and suggestions received and shared the next Speak Up, Edina topic would be the Grandview Green Highway 100 "lid" greenspace. The Council commented that increased height would not necessarily result in increased traffic and walkability and other advantages of height should be reviewed as part of the Comprehensive Plan update. VI.B. PROGRESS REPORT FOR BRAEMAR GOLF COURSE IMPROVEMENT PROJECT — RECEIVED Braemar Golf Course General Manager Abood updated the Council on the Braemar Golf Course Master Plan project and shared drone footage of changes at each of the holes, noting Mid-America Golf& Landscape had completed seeding on I I of the 18 golf holes. He said the contractor would continue to work as weather permitted then return on May 1, 2018. Mr. Abood shared that Better Billy Bunkers would be utilized in the new design to address bunker washout and increase playability after rain events and that limited play would be possible by September 2018 but staff would recommend opening spring 2019. The Council asked questions regarding opening delays, cost impacts, and the new restaurant vendor. Mr. Abood replied that delays occurred due to weather, explained how opening early could be detrimental to the course's long-term health, and while operating income loss had increased the overall construction project would be under budget. He shared the restaurant's RFP schedule targeted contract award by March 2018 for opening spring 2018. The Council commented on experience from the prior vendor and desire to have a restaurant in operation while the course was closed for play. V11. PUBLIC HEARINGS HELD —Affidavits of Notice presented and ordered placed on file. VII.A. LAKE NANCY LAKE ASSOCIATION REQUEST FOR CITY COORDINATED AQUATIC SERVICES—APPROVED Water Resources Coordinator Presentation Water Resources Coordinator Wilson stated Lake Nancy Lake Association filed articles of incorporation in 2016 and according to the City's Lake and Pond Management Policy,was eligible for certain City-coordinated aquatic vegetation services that would be assessed annually to property owners adjacent to Lake Nancy. She explained Lake Nancy Lake Association's request for aquatic services, which included destruction of submerged aquatic vegetation to occur over two treatments, would be rendered in the summer of 2018 and the cost would be distributed equally among the 20 residential equivalent units. Ms. Wilson noted the Policy allowed for annual requests for aquatic services and this assessment hearing was being held as this was a newly formed association. Mayor Hovland opened the public hearing at 7:40 p.m. Public Testimony Lake Nancy Lake Association Secretary Connie Carino, 4509 Garrison Lane, addressed the Council. Member Fischer made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland. Motion carried. Page 2 Minutes/Edina City Council/November 21, 2017 The Council commented on the Association's request for trash receptacles, plastic bags for pet waste, vegetation, and native plantings and suggested educational signage be installed. Member Brindle made a motion, seconded by Member Stewart, to direct staff to provide City-coordinated aquatic services and assess costs back to Lake Nancy Lake Association property owners per the Lake and Pond Management Policy. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. VIII. REPORTS/RECOMMENDATIONS— (Favorable vote of majority of Council Members present to approve except where noted). VIII.A. 2017 HUMAN SERVICES TASK FORCE RECOMMENDATION FOR 2018/2019 FUNDING— APPROVED Ms. Wilson explained that the Human Services Task Force reviewed requests for funding from non-profit organizations in terms of support. She explained they tried to ensure funding was given equally to groups that focused on youth, seniors, hunger/food, and social services and that the recommendations aligned well with the needs of the Edina community. Ms. Wilson commented on the need to better publicize RFPs as they received only six proposals this year. Human Services Task Force Chair Kristina Martin commented on the Task Force's team work and perspectives. She noted said all recipient organizations have made a big impact in the community. The Council thanked the Task Force members for their work and clarified requests would be what organizations need to provide services outlined in the contracts. Member Brindle made a motion, seconded by Member Fischer, to approve 2018/2019 Human Services funding in the amount of $91,505 as recommended for: VEAP, Oasis for Youth, Beacon Interfaith, Cornerstone Advocacy Service, Senior Community Services, and Normandale Center for Healing and Wholeness. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. VIII.B. PUBLIC ENGAGEMENT PLAN FOR ARDEN PARK—APPROVED Parks and Recreation Director Kattreh shared the proposed public engagement plan for Arden Park's Design Phase which included open houses and neighborhood committees that will begin in December. She stated staff has requested Parks and Recreation Commissioners' participation in designing the park shelter building and a working group to design the playground. The Council was supportive of the public engagement plan with the exception of timing of the final open house in August, which could conflict with back to school, vacations, and the Minnesota State Fair. The Council clarified the open house/public input process would include addressing creek alignment to minimize tree loss and greenspace impacts, optimize alignment to maintain rustic character of park, and improve fishing and other recreational amenities throughout. Ms. Kattreh said staff would ensure active engagement of interested residents and reach as many people as possible. Member Brindle made a motion, seconded by Member Stewart, to approve the Public Engagement Plan for the Arden Park Design Phase as proposed. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. VIII.C. EDINA CHAMBER OF COMMERCE REQUEST FOR MODIFICATION OF LODGING TAX AGREEMENT—APPROVED Page 3 Minutes/Edina City Council/November 21, 2017 City Manager Neal stated the Edina Chamber of Commerce has approached the City with a proposal to dissolve the legal entity Explore Edina while retaining the function under the auspices of the Chamber of Commerce. He state Ms. Syverson would explain the request in greater detail. Edina Chamber of Commerce and Explore Edina President Lori Syverson stated the Chamber was requesting an amendment to the letter of agreement to transfer marketing services from Explore Edina to the Chamber. Ms. Syverson introduced Tim Murphy, Board Chair of Explore Edina, Jack Abdo, Explore Edina Treasurer, and Joel Hilgendorf Board Chair of Edina Chamber of Commerce, who explained how the organizations would benefit from combining resources through dissolution of Explore Edina organization, but keep the brand and allow its operation under the Chamber's umbrella. Mr. Murphy explained the Explore Edina brand would not go away and the website and other aspects would continue seamlessly. Mr. Abdo said he would continue as Treasurer of the Chamber. Mr. Abdo assured the Council the Explore Edina lodging tax revenues and expenses would be accounted for separately and held in a separate fund from the Chamber's revenues and expenses. After asking questions and confirming the legality of the requested agreement amendment with the City Attorney, Member Brindle made a motion, seconded by Member Fischer, to approve the new Convention and Visitors Bureau agreement with the Edina Chamber of Commerce as proposed. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. VIII.D. RESOLUTIONS NO. 2017-129 AND 2017-130 AUTHORIZING ISSUANCE AND AWARDING THE SALE OF $9,480,000 GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN REFUNDING BONDS, SERIES 2017C AND AWARDING THE SALE AND PROVIDING FOR THE PAYMENT OF $1,640,000 GENERAL OBLIGATION RECREATIONAL REVENUE REFUNDING BONDS, SERIES 2017D —ADOPTED Finance Director Uram explained the purpose of the bond issue was to refund the G.O. Capital Improvement Plan Bonds, Series 2009A, and the G.O. Recreational Revenue Bonds, Series 2009C. Mr. Uram said the bonds were originally issued to finance the City's Public Works facility and improvements to the Braemar Ice Facility. He added refunding was expected to reduce debt service expense by approximately$1.6 million over the next 12 years. Nick Anhut, Ehlers and Associates, said eight bids were received. He stated the winning bid from Baird translated to a $1.4 million savings over the 12-year term of the bond and the winning bid for Braemar Ice Facility to Traditional Capital Bank was fixed at 2% over the life of bonds for a savings of $235,000. Mr. Uram said the ratings reports affirmed the City's AAA bond rating which reflected a strong local economy, budget flexibility, and good financial management. The Council thanked staff for their work and asked questions regarding the prepay restrictions. Mr. Anhut explained reasons for the prepay restrictions and while there was no penalty the current levy supported the CIP bonds and was not worth increasing the interest rate at the risk of extending the term. Member Staunton introduced and moved adoption of Resolution 2017-129 authorizing issuance, awarding sale, prescribing the form and details and providing for the payment of $9,480,000 General Obligation Capital Improvement Plan Refunding Bonds, Series 2017C and Resolution 2017-130 awarding the sale, prescribing the form and details and providing for the payment of $1,640,000 General Obligation Recreational Revenue Refunding Bonds, Series 2017D. Member Stewart seconded the motion. Rollcall: Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. VIII.E. RESOLUTION 2017-131 —APPROVING GRANTS AND DONATIONS -ADOPTED Page 4 Minutes/Edina City Council/November 21. 2017 Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Brindle introduced and moved adoption of Resolution No. 2017-131 accepting various grants and donations. Member Stewart seconded the motion. Rollcall: Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. VIII.F. RESOLUTION 2017-132 — ESTABLISHING EXTENDED PARKING HOURS — TABLED Economic Development Manager Neuendorf explained the need for temporary parking adjustments to accommodate customers, businesses, and residents during the North Parking Ramp expansion at 3930-3944 Market Street. He stated 12 strategies had been identified and no singular solution would nullify the impacts so all parties would have to endure small changes and be flexible to allow the construction to be completed. Mr. Neuendorf said the parking plan proposed implemented one of many strategies and noted other strategies had already been implemented, such as parking permits and contractor personnel parking at an off-site location. The Council shared concerns about the proposed parking plan, the need for partnerships with area churches to minimize impacts to customers, retail workers and neighborhood parking, asked whether notices had been sent to residents in the affected area, and if the action could be done administratively to allow for more flexibility. Mr. Neuendorf replied overflow parking would likely be for employees and that contractor parking was outlined in the construction contract. He stated workers would be shuttled to and from the former Public Works facility. Mr. Neuendorf stated notices had not been sent to affected residences because staff was waiting until a Council decision was made. He added staff would work with the Communication Coordinator to share parking restrictions. Member Stewart made a motion, seconded by Member Staunton, to table consideration of a resolution establishing extended parking hours on designated streets until a complete construction management plan had been created for consideration. Mr. Neal noted a management plan would likely be considered by the Council on December 5, 2017. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. IX. CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE Mayor Hovland acknowledged the Council's receipt of various correspondence. IX.B. MINUTES I. PLANNING COMMISSION, OCTOBER 11, 2017 2. PARKS AND RECREATION COMMISSION, NOVEMBER 14, 2017 3. ARTS AND CULTURE COMMISSION MEETING, SEPTEMBER 28, 2017 4. ENERGY AND ENVIRONMENT COMMISSION, OCTOBER 12, 2017 S. HUMAN RIGHTS AND RELATIONS COMMISSION, OCTOBER 24, 2017 Informational; no action required. X. AVIATION NOISE UPDATE — Received XI. MAYOR AND COUNCIL COMMENTS—Received X11. MANAGER'S COMMENTS — Received Page 5 Minutes/Edina City Council/November 21, 2017 XIII. SCHEDULE OF MEETINGS, EVENTS AND DATES AS OF NOVEMBER 21, 2017— Received XIV. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 9:47 p.m. Respectfully submitted, ai�a OA&V Deb ai,X Mangen, Cit Clerk Minutes approved by Edina City Council, December 5, 2017. James B. Hovland, Mayor Video Copy of the November 21, 2017, meeting available. Page 6