HomeMy WebLinkAbout1985-09-10 Park Board PacketEDINA PARK BOARD
September 10, 1985
7:00 p.m.
AGENDA
I. 7:00 Van Valkenburg Park Dedication
II. 8:00 Approval of Minutes of August 13 Meeting
III. Art Center Report
IV. Trees & Forestry Report
V. Recreation Report
V. Other
1984
PUBLIC PRIVATE
Elms 738 Elms 368
Oaks 38 Oaks 11
776 - Removed - 379
Grand Total - 1155
1985 (thru August)
PUBLIC PRIVATE
Elms 953 (blvd)(Parks) Elms 248
Oaks 125 Oaks 12
1078 260
Grand Total - 1338 (marked or removed)
As of Sept. 1
1. Public elms - 500 parks 453 blvd.
1. ESTIMATE = Total losses for 1985 - 1500 elms and
300 oaks for a combined figure of 1800 tree losses
for the year.
Where does the $5,000/year planting money go?
Before 1980 - spent purchasing approximately 50 trees/year
which were planted on the city boulevards plus $500/year
on nursery stock
After 1980 - $2,500/year to City forester for growing
nursery stock. $1,500/year to purchase nursery stock for
Braemar and city forester approximately 100 trees.
We have $20,000 worth of stock in Nursery, ready for
planting in 1985-86
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EDINA ART CENTER 1985-86
Submitted Ideas for Aiding Budget
From Pat Greer and Marion Ward
Fill classes to capacity when possible
We have raised class fees - September 1985
d�;,f_L,Raise membership fees to $25, individual and $35, family - Jan.
1986
Begin a new membership category "Friends" - $10 year (would
Cl include 3 newsletters.)
We have reduced discount on classes to members - reduced to 10%
off rather than 157.
~ Put our mailing list on a computer - to save office staff time.
Do more all -city mailings (1st one was August, 1985), more
advertising,jpublicity in every City newsletter
We have -
raised pottery firing fees
eliminated calendar to members $500
d�►2( cut pages in our schedules
cut newsletter publications from 6 to 4
eliminated Sun Newspaper ads - $1,000
(we still advertise in Mpls. paper - more effective
eliminated fall school flyer because of all-cityeail
We suggest -
�1�1�� a xerox machine at the Art Center to save trips to City
Hall
using volunteers more for office help
board members take more responsibilities
have a large fund raiser (Art in Park nets $2,000 to
$3,000 only)
more corporate donations
VO
..�- submitting grant applications
Staff changes proposed January 1986:
CHire a full-time office manager and part/time program -
Pub. director
(Hire a Full Time Director and 1 office manager
P.R. or ublicit
p y person Part Time evening and Saturday
help - we operate approx. 63 hours per week
We now have 2 co -directors - part time
4 office - part time staff
1 Publicity P.R. person - part time
l
May 1, 1986
Ms. Terry ,Knowles
First Bank System Foundation
1200 First Bank Place East
Minneapolis, MN 55402
Dear Ms. Knowles:
It -is our privilege to submit a request to the First Bank System
Foundation Small Arts Funding Program. The good work of your foundation
through the years is well documented and much appreciated.
The Art Center of Edina was started in 1977 when the City of Edina
purchased an existing home on the northwest corner of Cornelia Park.
In its first year of operation, the Art Center served some 1,200 students
through classes and workshops. During this current year, nearly 1,800
students are enrolled. In the intervening years, more that 13,500 individuals
of all ages have been in attendance to awaken and develop their considerable
skills and their appreciation of art.
From the very beginning, the purpose of the Art Center was clearly
defined and the programs have been carried through to achieve that purpose.
The reason for the Art Center's existence is to offer individuals of
all ages a myriad of experiences in the visual arts, to provide a forum
to showcase and encourage artistic expression and talent from emerging
to well-known artists, and to provide a valuable resource to the community
by offering programs and instructors for outreach programs.
The audience served by"�the Edina Art Center is centered in southwest
Minneapolis and the southwest suburbs of Apple Valley, Bloomington, Eden
Prairie, Edina, Hopkins, Richfield and St. Louis Park. Students and
instructors have also been drawn to the Art Center from throughout
Minneapolis, St. Paul and the seven county metro area as well as, typically,
from Duluth, Brainerd, Little Falls, Austin, D ochester and Albert Lea
in Minnesota.
Because of the vast geographical;t-o7n—tinuing
co <d and the need to
present effective communication on ba is, the Art Center
is requesting funding in the amou of $5,000. T funds would be applied
to helping meet the costs of cre ing, produc and dissemanating information
to students, metbers and pros is throe A carefully planned communications
program.
Sincerely,
Pat Greer, Edina Art Center Director
James Van Valkenburg, Art Center Advisory Board Chairman
April 30,1986
The Mina Art Center opened a gift gallery in June of 1983.
Items sold in the gallery provide 20% of the retail sales to
the Art Center. The total sales since the shop opened are as
followst 1983 - 1,972,00
1984 - 4,651.70
1985 - 4;845.00
1986 - 1,417.10
There is an arrangement to sell picture frames, mats, and
glass through Twin City Picture Framing Company in which
4ina Art Oanter receives 10% of the total sales. The tptals
are as followst 1983 - "980,63
1984 - 1,135.99
1985 - 2,482.25
1986 - 527.67
Submitted by Mollie Paulson
Manager of Clark Gift Gallery
ciTr of
EDINA
EDINA ART CENTER • 929-4555
4701 W. 64th STREET, EDINA, MINNESOTA 55435
E
June, 1984
V"
To acquaint you with the many opportunities to be creative in the visual
arts that are offered at Edina Art Center, we have enclosed a brochure that
describes our facility. We hope you will read it over and decide that this
is a place you want to visit ... and, also, discover that we are a marvelous
resource of ideas for your various programs and activities.
Edina Art Center is located on the edge of Cornelia Park in a unique
English country house that has been transformed to accommodate art classes,
exhibits, meetings, receptions and special events. This space is available
for use by community or corporate organizations for small group meetings or
programs. The cost is minimal and the possibilities are exciting! For instance...
arrangements can be made for an instructor to give a demonstration as a feature
of your meeting or conduct a class to involve those attending in a "creative
experience". There is also a 10 -minute slide presentation about the Art Center
that can be shown upon request—at our place or yours.
If you would like more information on how you can get into "the picture"
at Edina Art Center, just give us a call at 929-4555. Let us hear from
you soon!
Sincer ly,
�.
Pat Greer d Marion Ward
Co -Directors, Edina Art Center
/��ti� EDINA PARK & RECREATION DEPARTMENT
i
198647 Edina Art Center Exhibits
September 7r 1986 INSTRUCTORS,: SHOW
October 5, 1986 SCULPTURE SOCIETY c/o Del Westburg
MIKE 7T,AUB Wildlife drawings and paintings
(Interpretive Naturalist, Mn. Loo)
November 2, 1986 Crafts Council Show (weavings, clay etc.)
December 7, 1986 KAY SCHLOSSEH, watercolors
FOTrERY ( Art Center Potters)
January 4, 1987 PAINTINGS by Betty Berg and Janie Sieve
CALLIGRAPHY by Helen Zabel
February 1, 1987 DESIGNERS• SHOW "DECORATING WITH ART"
March 1, 1987 BATIK by Marnie Dahl
April 5, 1987 TWIN CITY WATEP COLOR SOCIETY SHOW
May 3o 1987 STUDENT SHOW
June-JulY 1987 ANNUAL MEMBERS' JURIED SHOW
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2
EDINA ART CENTER 1985-86
Submitted Ideas for Aiding Budget
From Pat Greer and Marion Ward
Fill classes to capacity when possible
We have raised class fees - September 1985
Raise membership fees to $25, individual and $35, family - Jan.
1986
Begin a new membership category "Friends" - $10 year (would
include 3 newsletters.)
We have reduced discount on classes to members - reduced to 10%
off rather than 15%.
Put our mailing list on a computer - to save office staff time.
Do more all -city mailings (1st one was August, 1985), more
advertising, publicity in every City newsletter
We have -
raised pottery firing fees
eliminated calendar to members $500
cut pages in our schedules
cut newsletter publications from 6 to 4
eliminated Sun Newspaper ads - $1,000
(we still advertise in Mpls. paper - more effective
eliminated fall school flyer because of all -city mail
We suggest -
a xerox machine at the Art Center to save trips to City
Hall
using volunteers more for office help
board members take more responsibilities
have a large fund raiser (Art in Park nets $2,000 to
$3,000 only)
more corporate donations
submitting grant applications
Staff changes proposed January 1986:
Hire a full-time office manager and part/time program -
Pub. director
Hire a Full Time Director and 1 office manager
P.R. or publicity person Part Time evening and Saturday
help - we operate approx. 63 hours per week
We now have 2 co -directors - part time
4 office - part time staff
1 Publicity P.R. person - part time
3
MEMBERSHIP & FEES JANUARY 1986
(average based on previous years)
400 Memberships (project 15% up because of change in policy)
350 Ind. @ $25 = $ 8,750.00
50 Family @ $35 = 1,750.00
$10,500.00
Memberships run for full year from date of renewal
REGISTRATION FEES
30 Classes per 8 weeks
20 adult - 3 hr. classes
10 children - 2 hr. classes
5 workshops - Av.
20 adult classes
X9 students per class (ay.)
180 students
x$52
$9,360
$ 9,360.00
3,420.00
$12,780.00
x 5 sessions
$63,900.00
INSTRUCTORS FEES
20 adult classes
x24 hrs.
460
@ 11/hr
$5,280
x 5 sessions
$26,400
$26,400
9,900
$36,300
10 childrens classes
X9 students per class(av)
90 students
x 38 (av)
,$3,420
10 childrens classes
x18 hours
180
@ 11/hr
$1,980
x 5 sessions
$9,900
4
COMPARISON CHART
AREA ART CENTER FEES
MEMBERSHIP FEES CLASS FEES PER HOUR FEE
EDINA ART CENTER Individual $20 8 wk 24 hrs Members $2.06
3 hr class
Family $32 $55 per class non -mem. $2.29
ART CENTER OF MN
BLOOMINGTON ART
CENTER
MN MUSEUM OF ART
$30 Ind. or 7 weeks 21hr. 2.38 members
Family (3 hrs class) 2.95 non -mem.
$50 -members
$62 -non mem.
Ind. - $20
Family - $30
7 wks (14hrs) $2.28 members
2 hr classes 3.00 non -mem.
$32 members
$42 non -mem.
8 wk 24 hrs
3hr classes
$56 -members
$66 non -mem.
$2.33 members
2.75 non -mem.
MPLS SCHOOL OF Ind. $25 class rates are college
FINE ARTS Family $35 much higher
5
EDINA ART CENTER BUDGET SUMMARY
In order to meet our yearly expenses of approximately $120,000
We have approximately 150 classes per year
$120,000 150 = $800 per class profit
9 students per class /$800 = $88.88 per student
Each student would be paying $88.88 - 8 week class as opposed to
$55 (now) or $3.65 per hour as opposed to $2.29 per hour (now)
We feel that our fees can only be a maximum at this time of
approximately $60 per class. We wish the balance could be funded from
outside sources, but the 8 year average doesn't seem to indicate this
possibility in the near future.
We also see a very positive - active facility - serving many persons -
young - old - talented, hopefully talented - or maybe those just in
need of some creative stimulation in their lives. We hope the City
Council and Park Board will also see the growth and accomplishments of
this Art Center as a needed and fulfilling facility in Edina.
PROPOSED 1985-86 Budget
rojected Budget Based on
emberships
lasses per 8 weeks
tudents Per Class
400
Memberships
Code
100.00
Year Year
INCOME: 350
Individual @ $25.00
2,500.00
Light and Power
Membership 50
_Family @ $35.00
23-3410-000-00
10
500.00
Registration Fees Up 15% 1750
23-3500-000-00
57,000.00
Donations
up 8%
23-3265-OOJ-00
5.000.00
100.00
Merchandise Sales
walls
23-3445-000-00
15
000.0
Less: Cost of Merchandise
Sold
23-1209-000-00
5
000.0
Art Work Sold
Up 6%
23-4254-611-61
1,500.00
Gift Shop Sales
repairs
23-4544-611-61
9
inn nn
OPERATING EXPENSES:
Personal Services
Administrative Up 8% 23-4120-613-61 35,000.
structors Up 5% 23-4100-614-61 36,000.
-dintenance Up 5% 23-4504-611-61 3 600
Total $74.600..
uues ana -,)uoscri tions
23-6204-610-61
100.00
Advertising
Up 5%
23-4214-610-61
2,500.00
Light and Power
Up 5%
23-4252-611-61
5,000.00
Telephone
23-4256-611-61
2,500.00
Rubbish Removal
up 8%
23-4250-611-61
100.00
Repairs Includes painting
walls
23-4248-611-61
2,000.00
Printing
Down 10%
23-4600-610-61
5,700.00
Heat
Up 6%
23-4254-611-61
1,700.00
Paint See above
repairs
23-4544-611-61
Cleaning Supplies
23-4504-611-61
Building Supplies
23-4504-611-61
Office Expenses
23-4504-611-61
General Supplies
Insurance and Alarm
same
Service same
23-4504-611-61
23-4304-611-61
3,500.00
769. OL
Central Services
same
6 ,000.00
Audit
same
100.0
Other
Con
lin nn
Total 0perating Expenses
'ofit Loss Before Depreciation
Provision for Deprectiation
Net Profit (Loss) i74,600.00
PROFIT Loss before depreciation 30.119.00
104.719.00
MN 3/20/85
ART CENTER FUND
Statement of Income and Expense
City of Edina
For Years Ending December 31, 1984 and December 31, 1983
INCOME:
Memberships
Registration Fees
Donations
Merchandise Sales
Less: Cost of Merchandise Sold
Art Work Sold
Other
Total Income
OPERATING EXPENSES:
Personal Services:
Administration
Instructors
Maintenance
Dues and Subcriptions
Advertising
Light and Power
Telephone
Heat
Office Expense
Rubbish Removal
Printing
Insurance and Alarm System
General Supplies
Central Services
Audit
Class Costs
Repairs
Other
Total Operating Expense
Profit (Loss) Before Depreciation
Provision For Depreciation
Net Profit (Loss)
INCREASE
1984 1983 DECREASE*
$ $ $
5,124.09 1,637.07 3,487.02
1 72,103.30 -$ '74,514.49 $ 2,411 19
3L953.38
30,189.59
2,763.79
1
.4
276.23
28.00
48,648.56
41.00
$ 32,630.54
49,801,10
68,368.41
1,152,54*
$ 2.540.07
$100.998.95
2,653.00
ga_m5.5n
$
9,442.66
6,789,66*
13,573.11
12,070.27
1,502.84
4.
:
4.
$ $ $
5,124.09 1,637.07 3,487.02
1 72,103.30 -$ '74,514.49 $ 2,411 19
3L953.38
30,189.59
2,763.79
1
.4
276.23
28.00
41.00
$ 32,630.54
$
68,368.41
65.828.34
$ 2.540.07
$100.998.95
1• � 11 �
• .4 1• ;i
•.23 1,984.25 331.98
1,593.27 1,785.78 192.51*
118.43 ./1,042.15*
91.68 540.00 448,32*
6,413.76 L471,67 57.91*
769.02 607.75 161.27
L486,58 1,640.74 1,845.84
6,000.00 1 11 780.00
100.00 00.00 1
4,833.20
957.79
3,875.41
69.00
28.00
41.00
$ 32,630.54
$
28,207.16
$
4,423.38
$100.998.95
$
ga_m5.5n
$
F,_qh- 4F
1 . 1 •• .: : • ••