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Home My WebLink About1985-10-08 Park Board PacketEDINA PARK BOARD October 8, 1985 7:30 p.m. Edina City Hall AGENDA I. Approval of Minutes of September 10, 1985 Meeting II. Golf Dome III. Day Property • IV. Facilities Report/Athletic Associations Report V. Arena- Pavilion Study VI. Golf Course - Club House and Par 3 Bid Results VII. Recreation Report . VIII. Budget Report IX. Other U EDINA GOLF DOME FINANCIAL SU`DIARY 1982 1983 1984 Gross Receipts 6,110 196,152 139,658 Salaries & Wages 31,579 11,347 Payroll Taxes 2,429 1,829 Supplies 1,598 39,273 8,584 Advertising 2,341 8,570 6,720 Rent 16,802 7,633 Repairs & Maintenance 11,014 6,870 3,893 Equipment Rental 924 Freight 415 1,289 Temporary Help 15,270 21,257 Office Supplies & Postage 1,803 1,795 1,135 Dues & Subscriptions 1,330 Printing 2,297 1,939 Computer Service 583 Telephone 193 2,706 2,636 Commissions 364 Management Fees 4,500 Utilities 33,262 37,24 Rubbish Removal 218 82 Sales Tax 11,159 8,685 Insurance 7,420 8,680 License " 200 150 Meetings & Promotion 2,021 2,883 408 Bank Charges 38 Penalties 206 98 Legal 2,028 1,562 Accounting 1,419 1,981 Miscellaneous 585 18 546 Interest Expense 2,465 27,409 23,765 Amortization 125 300 300 Depreciation 24,723 96,903 95,833 Total Expense 47,068 311,633 254,935 Net Income _ (40,958) (115,481) (115,277) TO: Ken Rosland, City Manager FROM: Bob Kojetin, Director Park and Recreation Department RE: Day Property DATE: September 30, 1985 Enclosed is a letter written to me by Mr. Day in May, 1985. Mr. Day is concerned about a piece of property to the rear of his home which is between his property and Minnehaha Creek. According to Mr. Day, his concern for this piece of property goes back to 1951 when the street to the rear of his home along the Minnehaha Creek was vacated. Half of the property was given to the home owners and the other half went to an Outlot A between the road and the creek. This little strip of property paralleled Minnehaha Creek between the home owner on 55th Street and Minnehaha Creek. Mr. Day had contacted the county and had a Quit Claim whereby this outlot was divided and adjoined to each one of the property owners along the creek. All these small lots were attached to the home owners except Mr. Day's property by an oversight by the county. In June of 1957 it was brought to Mr. Day's attention that he did not own this property and an oversight was made by the county and through a county board meeting the property was then signed over to Mr. Day. Between June, 1957 and 1966, there were no taxes paid on this piece of property by Mr. Day who thought he had been paying taxes, but in fact had not. The property in 1966 was picked up by the city as tax forfeited land. Mr. Day always had felt that this property was his until he started looking into his papers and realized that the city owned this property along the creek. It is now Mr. Days request that he would like to have this matter cleared up and have the property become his. The procedure to have this done would be as follows: 1. The Park Board would have to declare this property as not needed for public usage. 2. The Edina City Council would have to adopt a resolution stating that this is not needed for public use, return the property back to the State of Minn. and request that sale of the property be limited to adjacent property owners. BK:mk 1985 EDINA PARK AND RECREATION DEPARTMENT ACTIVITIES, PARTICIPANTS AND FIELD USE TOTAL SPRING/SUMMER/FALL (Contests total 6,439, Participants total 3,605) TOTAL WINTER (Contests total 2,407, Participants total 1,936) TOTAL USE OF SCHOOLS (Contests total 3,395, Participants total 1,811) BRAEMAR ARENA AND PAVILION: Total hour usage 3362 (Hockey, Figure skating Instruction, Braemar City Of Lakes Figure Skating Club) GAMES AT BRAEMAR ATHLETIC COMPLEX: Adult Games -222 Girls softball & boys baseball 449 games Total of 671 games ADULT SOFTBALL 4 of #of practices ttof #season (games & practices) participants pre -season games practices Totals 2,376 273 190 190 1143 USAGE OF FIELDS BY HIGH SCHOOL 20 16 18 34 Total #Participants Games Practices Total Games 266 &Practices Boy's Soccer 81 36 90 126 Girl's Soccer (No figures at this time) Intramural Soccer 95 60 30 90 Flag Football 128 60 36 96 Baseball 60 16 30 46 Girl's Softball 20 16 18 34 Total 384 114 152 266 LUTHERAN HIGH SCHOOL FIELD USE ($25.00 PER DAY RENTAL FEE Cornelia Baseball Field 10 games 24 practices Total = 34 Garden Softball Field 4 games 0 practices 4 ------------------------------------------------------------------------------------ EDINA GYMNASTIC ASSOCIATION: 500 Participants 2651 Hours (1617 at Hut, 1034 Weber) EDINA SWIM CLUB: 130 Participants 120 hours - (Municipal Pool - summer) 175 Participants 248 hours - (School facilities in winter) BRAEMAR CITY OF LAKES FIGURE SKATING CLUB: 80 participants 1680 hrs Braemar FIGURE SKATING INSTRUCTION AT BRAEMAR {t of Participants - 1050 270 hours of instruction/year BREAKDOWN OF USAGE BY ASSOCIATION: # Partici- pants EDINA BASEBALL ASSN: 747 EDINA FOOTBALL ASSN 370 EDINA GIRLS ATHLETIC ASSOCIATION #Games #Practices Total Games Games & Pract. 490 464 954 118 474 592 FLAG FOOTBALL 161 54 123 177 TEAM TENNIS 90 60 20 80 EDINA SOCCER ASSN 264 488 752 City/Recreation League 1156 1089 816 1904 Traveling 183 165 264 429 Adults 120 108 144 252 EDINA YOUTH SOFTBALL ASSN. 324 157 160 317 EDINA HOCKEY ASSN. 825 631 989 1620 Indoor Ice at Braemar Arena & Pavilion 1984-85 = 1380 hours (includes games & practice) Outdoor Ice used 1984-85 = 240 hours (includes games & practices) EDINA SPECIAL CHILDREN'S GROUP G1 participants in swimming at municipal pool BANDY #Players #of Games #of Practices Total (games & practices) 491 121 119 240 BROOMBALL 220 48 240 288 ACTIVITIES CONDUCTED AT SCHOOL DISTRICT FACILITIES #PARTICI- #GAMES #PRACTICES TOTAL GAMES PANTS & PRACTICES EDINA GIRLS ATHLETIC ASSN BASKETBALL VOLLEYBALL EDINA BASKETBALL ASSOCIATION: ADULT VOLLEYBALL: ADULT BASKETBALL: 10/8/85 211 157 208 365 180 115 81 196 400 264 488 752 260 168 68 263 260 130 72 202 A Q U A T I C C L A S S E S SESSION I 1984 1985 Swimming Boys & Girls lst Period 249 234 2nd Period 232 232 Total —TR Diving 1st Period 15 17 2nd Period 15 17 Total 30 �4 Basic Res-ue 1st Period 19 20 Total —0- --Z0 Adult 0 5 SESSION II Swimming Boys & Girls 1st Period 128 174 2nd Period 131 149 Total 259 323 Diving 1st Period 8 8 2nd Period 7 8 Total 15 166 Basic Rescue 1st period 10 10 Total —T6 10 Synchronized Swim (1st session) 10 18 Advanced Life Saving 13 20 (1st session) TOTAL AQUATIC INSTRUCTION 837 912 Municipal Pool 1984 1985 Season Tickets Sold 1527 1287 Total Attendance 62,456 45,953 Daily Cash Admissions $18,885.23 $15,161 EDINA PARK AND RECREATION DEPARTMENT 1985 SUMMER ACTIVITIES PARTICIPATION SUPiMARY PLAYGROUNDS 1984 1985 Chowen 35 Beard Cahill Concord 36 39 Cornelia 63 60 Ctryside 43 82 Crk.Valley 66 58 Garden 11 Highlands 10 19 McGuire 20 20 Nor'dale 37 27 Pamela 28 35 Tingdale 18 29 Todd 28 11 Weber 64 50 Wooddale 37 64 York 483 52-9— T H E A T E R 29 R A C Q U E T B A L L Session I 0 0 Session II p 10 Session III 8 0 Total p 10 SOCCER (1st&2nd gr) THEATER CLASSES ------- ------- 1984 Creative Dramatics 13 Theater Class 35 Total 48 1984 (Isty r) 1985 Garden 113 82 Pamela 101 77 Total 216 159 T_ B A L L (1st -2nd Gr.) 1984 1985 Boys & Girls Boys & Girls Combined Combined Cornelia 50 83 Creek Val. 80 93 Highlands 23 Not used Wooddale 41 Not used Totals 194 176 T E N N I S 1984 1985 8-11 Year Old 1st Session 80 81 2nd Session 72 70 Totals 152 31 (Added 3rd Session) 182 12 and over 1984 1985 1st Session --SO- 83 2nd Session 73 57 3rd Session 21 19 Adult 89 43 Totals 233 202 1985 15 25 40 Y f INVESTMENTS 1938 WEST COUNTY ROAD C, ST. PAUL, MN 55113 (612) 633-9619 September 26, 1985 City of ;ding 4801 W. 50th St. Edina, Minnesota 55424 Attention: Edina Park Board Dear Park Board Members: I am one of the partners in the Edina Golf Dome and am writing on behalf of all the partners. As you are probably aware, there has been a problem keeping grass growing in the dome and therefore keepin; sod in the picnic area where the dome sits for use during the summer. Part of this is due to our climate conditions, part is due to the dome being up, and part is due to the soil in the area. Domes in other areas apparently are able to keep their grass growing due to the translucent material of the dome. As a result of this condition the use of the dome has been very restricted as has the use of the site when the dome is down. By this letter we are proposing a program that we believe will be beneficial to both the City of Edina and ourselves. We are proposing to install artificial turf in the area where the dome is operated. We also will furnish a three inch blacktop base under that turf on the prepared site. We also will work with Edina to, furnish a fence around the perimiter of the area. Since this is a very expensive investment and one in which we cannot anticipate an increase of revenues to offset it, it is essential that we have cooperation from Edina in making this feasible. We are asking Edina for permission to leave the dome up for a minimum of four years without having to inflate or deflate it other then in an emer- gency for repair during our operating season. We are also asking Edina to waive the annual lease charges during that period. We would also need some assistance from Edina, in site preparation for the blacktop, fence in- stallation, turf installo.tion, and snow removal. The main reason for the labor assistance is the possible need for equipment or manpower during the crucial installation time this fall. If we do not get this agreement implemented this fall, we are faced with installing the dome over the weedy and unsightly area presently there. Then we have to again next spring take it down. This would set the time schedule back for installatio:i of the turf by a year plus we would be operating in an atmosphere that would be detrimental to both ourselves and Edina. I apologize for the lateness of this request, but as you may know we had some serious vandalism on the structure last spring and have been working D INVESTMENTS 1938 WEST COUNTY ROAD C, IT. PAUL, MN 55113 (612) 633-9619 out the details on how to handle that situation. We will have to complete the repair and cleaning as the dome is inflated this fall. We would not be able to get the turf in until the dome is repaired and up, but we have to get started on the blacktop immediately to beat the weather. We don't believe there is any doubt but that this step will have to be taken at some point in time and therefore would like to see it happen this fall for everyone's benefit. We would agree to a term of usage for our purposes of about five months. The City of Edina would have use of the structure for the remainter of the year for whatever activities it wished to conduct. This would give you the opportunity to have indoor softball in the late and early times when you cannot play outdoors. You could also consider it for jogging, volleyball, touch football, golf lessons, expositions, meetings, large city or or-.nizational events, etc.. We are checking out the possibility of installing an overhead door in the dome that would allow larger equip- ment or vehicles to drive in and out for deliveries or whatever. I am sure if you and your recreation people worked on it, they could and you could up with many more ideas and unique uses for the dome during those approximately seven months. We would greatly appreciate your consideration of this request at your next meeting with a favorable recommendation to the City Council at their earliest opportunity, if their action is required for this decision. If there is further information you need from us, please advise. Thank you for your cooperation and interest. Yours truly, Ronald J. Flanagan Edina Golf Dome Associates MINUTES MEETING OF PRESIDENTS OF ATHLETIC ASSOCIATIONS CITY OF EDINA 7:00 P.M., SEPTEMBER 18, 1985 IN ATTENDANCE: Dick McGuire, Edina Gymnastics Assn., Wally Irwin, (Vice President) Edina Football Assn., Butch Chayer, Edina Baseball Assn., Linda Farrell, Edina Girls Athletic Assn., Brian Kisberg, (Board Member), Braemar City of Lakes Figure Skating Club, Paul Presthus, Edina Basketball Association, Reid Evenson, Edina Hockey Association, Elna Kasson, Edina Soccer Association. No one present from Edina Youth Softball Association or Edina Swim Club STAFF PRESENT: Bob Kojetin, Director, John Keprios, Assistant Director, Eddie MacHolda, Program Director Bob Kojetin welcomed all the associations and stated that about every three _years he has invited the Presidents of the Associations to meet to go over general policies and procedures and provide an opportunity for the associations to share common concerns with one another. Mr. Kojetin also stated that this kind of a meeting provides continuity for the association from year to year. The Park and Recreation Department staff gives professional guidance and aid to each association as much as possible. It is the hope of the Park and Recreation Department that the good relationship will continue with the associations. The topic of insurance was raised by Bob Kojetin, who stated that costs have soared in the last few years for most insurance coverage. He indicated that in past years the possibility of using one common insurance for all associations has been investigated, but because of the diversity of activities in each of the associations, there was no cost advantage; in some associations it would actually cost more. Mr. Kojetin reported that about $400,000 of the Park Budget is used to maintain and operate their facilities for the athletic associations. He indicated that the council has asked how much it takes to run some of the programs as they are preparing the budget. John Keprios mentioned that our Park and Recreation Department operates quite differently from the typical Park and Recreation Department. In most other places, the Park and Recreation Departments only provide facilities with no guidance or direction given. John stated that the Park and Recreation Department has been running into some problems due to associations asking for so many copies to be reproduced at the office. The copy machine is not capable of handling the volume that the Park and Recreation Department has been running, therefore the machine has been breaking down more frequently and there is a need to cut back on some of the copying by the Park office. For large numbers of copies, for example multiple copies of large coaches manuals, etc. will have to be sent to a print shop and the bill paid by the association. The office staff will type minutes of meetings if there is no one in r I. association. The office staff will type minutes of meetings if there is no one in the association who can do it. The minutes will be copied and mailed to board members. If the minutes must be typed, as much lead time as possible should be given. Bulk mailings must be handled by each association. It was mentioned that only John Keprios is allowed to order the mailing labels for the different age groups from the School District Office. Assistance will be given by the office staff for affixing postage, completing the postage permit and giving directions to the downtown post office and procedures. Bob Kojetin stated that any typing or copying which pertains only to a fund raiser - tournament or project - should be done entirely by the association and not be brought to the Park and Recreation Department to be done. John Keprios suggested that coaches manuals should contain rules, polices, procedures and names and phone numbers of individuals involved in the program and no more than 30 pages in any manual. A separate booklet could contain such things as plays and "how to" information and this should be used year after year, not duplicated every year. Late registration fees have been very helpful in deterring late registrations according to John Keprios. It was also suggested that there should be absolute cut off dates after which no registrations are accepted. It is requested that the individuals in charge of registration notify the Park office by 8:30 a.m. the day following the last registration how they want late registrations handled. All association representatives agreed that a uniform $5 late fee should be charged for all association registrations. Financial assistance for registration fees was discussed. Each association has the policy of granting aid to anyone requesting it. Some of the associations publicize it in their first mailing announcing registration. Bob Kojetin mentioned that the Park Department is listed with 1st Call for Help. Bob Kojetin stated that the Park and Recreation Department must continue to receive a percentage of the proceeds from the concession stands from the association running it. If some of the money did not come back, we would have to raise the fees, so Mr. Kojetin encouraged the associations to continue to put some of the proceeds back into extra items at the facilities which would not be possible otherwise. One additional thing about concessions, Bob Kojetin mentioned is that no home made items may be sold to the public. All items must be commerically packaged items. John Keprios mentioned that a teen center has been opened and also that John Brown is the Chemical Health Counselor in Edina. Mr. Keprios asked what the associations are doing about the problem of alcohol and drug usage by participants. Wally Irwin asked if the Park and Recreation Department couldn't adopt a general, broad policy relating to drug/alcohol offenses for all associations and the associations could add to that policy as they deemed necessary. John Keprios replied that the Park Board could think about adopting a policy and emphasized the importance of requiring offenders to get counseling from John Brown. Also, it was noted that chewing tobacco should be included in the policy since it has become a big problem. The problem of associations not getting good newspaper coverage was brought up and all agreed that their association has not been able to get adequate space in the Sun. It was agreed by all present that publicity of standings and results of games and especially including individual participants names in articles was key to building enthusiasm within their association. Bob Kojetin stated that the city is investigating some type of publication which would be city wide as an insert in the Sun Paper, and he would check into the possibility of the associations having space in the publication if it is developed. The possibility also exists of the associations going together and buying space in the Sun so they can have better coverage and more space. Another possibility would be for the associations to do their own newletters and sending them as inserts into the Sun paper each week. Bob Kojetin mentioned that the drop in numbers of participants in football this past year has been of great concern and more drastic than before. Bob Kojetin mentioned that he had talked with Bud Bjerken of the High School Athletic Department to try to see if there is a loss of enthusiasm for football because the number of participants in football in the high school has also been dropping. John Keprios requested that each of the associations be aware of volunteers in their organization and be thinking about who they will want to nominate for the Volunteer Award which is awarded in May of each year. BK:mk