HomeMy WebLinkAbout1984-06-12 Park Board PacketEDINA PARK BOARD
June 12, 1984
7:30 p.m.
AGENDA
I. Approval of Minutes of May 8, 1984
II. Golf Course (Friends of Braemar Golf Course)
III. Capital Improvements and Budgets - Preliminary
Old Business - Update of 1984 Capital Repair
IV. Recreation Report
First Draft EDINA PARK AND RECREATION DEPARTMENT
MAJOR PROJECTS - 1985
CAPITAL IMPROVEMENT AND REPAIR
Computer Equipment $10,000
Gun Range Roof $12,000
Garden Park - Parking lot, lighting, irrigation $30,000
Arneson Parking Lot $ 8,000
Braemar Arena - Glass boards $12,000
72,000 $72,000
Continuous Repair Items:
Playground Equip., Bleachers, picnic $10,000
Hardsurface Repair & Tennis Courts $ 5,000
Park Pathways (about 2 miles per year) $-5'000
(Total of 8 miles)
Building Upkeep $20,000 $20,000
$25,000 $25,000
PARK EQUIPMENT
Trailer Replacement for 1957 Trailer #47-505 $ 2,000
Trailer Replacement for 1968 Trailer #47-514 $ 2,000
Pickup Replacement for 1970 Pickup #47-280 $12,000
72"Mower - Replacement for 1980 72" Mower #47-652 $10,000
Crewcab- Replacement for 1977 6 man crew cab $12,000
Miscellaneous $ 51000
43,000 $43,000
Playground Equipment
New Equipment and Concrete Curbing
York Park
$10,000
Alden Park
$ 51000
Lake Edina Park
$10,000
Heights Park
$ 51000
Garden Park
$10,000
40,000 $40,000
00,000
Braemar Golf Course
Club House $600,000
Maintenance Bld. $250,000
$850,000
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EDINA COMMUNITY CENTER
5701 NORMANDALE ROAD
EDINA, MINNESOTA 55424
612-927-9721
June 20, 1984
Mr. Robert Kojetin
Director of Parks & Recreation
Edina City Hall
4801 W. 50th St.
Edina, MN 55424
Dear Bob,
Discussions with users of the but raised several issues. In order to
make the but usable for the groups involved, KEGA will need to adhere
to the following points:
* All equipment must be moved to the west end of the but
each evening.
* This equipment can not extend more than 15' from the west
wall. This includes all permanent equipment (high bar,
uneven parallel bars.
* All storage trophies, etc. must be located in this 15'
zone as well.
* All equipment must be accessible to other users of the
hut, i.e., mats,
* Southview Jr. High phy, ed, classes would be allowed to
use the equipment for their gymnastics unit,
* KEGA will be responsible for cleaning the but after each
use.
* Some type of beveled mats must be provided to eliminate
a drop off from the free exercise floor.
Prior to any approval to extended use of the hut, we will need a detailed
plan of 1) what equipment will be used; 2) how it will be laid out; and
3) how it will be stored.
To make sure we are all in agreement on all issues regarding the hut, no
decision will be made on a future KEGA rental arrangement until all of
these points are addressed.
Thanks for your continued cooperation.
Sincerely,
Doug Jo
Directo
DJ:rw
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=S -EGA ANNUAL REPORT
1983-84 Fiscal Year
® CIIBCKING ACCOUNT
Balance from May 31, 1983
Income
Registrations
Insurance refund
Workmen's Com. payment
Interest on checking
Total inccine
TOTAL
Expenditures
Salaries/FIT/SIT/FICA
Coaches expenses
Rent
Telephone
Brochures
Refunds
Insurance
Bank service chg.
Interest paid
Office/Admin.
USGF me-rbership
NSF
Sias claim
To special account (Tiny Tot)
Total expenses
BALANCE MAY 31, 1984
$77,341.99
48.00
444.19
$78,165.63
$53,092.24
2,508.70
8,928.75
312.98
639.07
164.50
393.50
880.66
65.15
14.04
82.50
4,087.50
165.00
468.00
150.00
$72,052.59
/QLIC�,��j
1 L&L4�
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$ 1547.56
78,165.63
$79,713.19
$72,052.59
$ 7,660.60
�, y�/ aD
$5-1 2c,
70
i a • i r•.RI.•y
•: ..
SPECIAL ACCOUNT
Balance forward frau 1982-83
DEPOSIT SMA ARY
Jerry's receipts
Tiny Tot consultation
Recycled (unifo= Tmmet
Travel
Floor Rental
Parent's conmitte close-out
Fund raisers (see attached)
lst Bank sponsorship
Interest on checking
EXPENSE -SiMARy
Spring show
Refunds for State III & IIIC
Misc.
Tiny tot consultation
Equipnent(3 mats, board,
springs, tiny tot)
Girls travel
Recycled
Fund Raiser expense
Bank service chg.
TOTAL
BALANCE May 31, 1(
$4572.01
59.68
250.00
�nin n�
f
FUND RAISERS - 1983-84
DEPOSITS:
Garage Sale
Meet ads
Wreath Sale
Books/shirts/shorts
Tupperware
Pizza
Jewelry
Gymathon (partial)
EXPENSES:
Meet ads to Booster Club
Class III meet high school rent
Wreaths
Pizza
Gymathon
$ 320.10
640.00
7786.00
110.25
46.50
1987.05
216.75
A'7n An
$11,577.05
$ 295.00
813.81
6199.62
1373.62
64.32
$8746.37
MOM W.-INW.-Tkomej
u'r. • ;
Balance May 14, 1984 $4019.55
Inane:
Gymathon (partial) 470.40
recycled 2.50
472.90 472.90
4492.45
Expenses:
Nationals-T-ScCrady 277.20
Wise- Arizona refund 279.00
556.20 556.20
BALANCE MAY 31, 1984 $3936.25
SEGS -EGA FINANCIAL REPORT
May 15-31, 1984
CHECKING ACCOUNT
Balance May 14, 1984 $ 4646.09
Deposits:
Registrations $6376.20
Ins• Refund 48.00
WtTkman's comp. (Rice) 444.19
$6868.39 6868.39
$ 11,514.48-
EXPENSES:
1,54.48
EXPENSES:
Nat'l Travel (Rice) $469.20
Ins. (Lines tax) 6.66
Income Tax -FICA 1475.79
Net salaries May 1902.23
15-31
® 3853.88 3853.88
BALANCE AS OF MAY 31, 1984 $7660.60
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KEGA
KEGS EDINA GY.12 ASTICS ASSOCIATION
STATEliENT OF INTENT
In view of the proposed financial support from the City of Edina,
specifically an interest free loan of no more than 4'18,000 ( to
be repaid by the Club over a period not to exceed 30 months)
and the guarantee of acceptable facilities for exclusive use of
the Club at appropriate hours, the Board of Directors of KEGA
agrees, upon receipt of ;bitten notice from the Park and Recreation
Board of the City of Edina of the above support, to the following:
1. The Club's name will be changed to the "Edina Gymnastics
Association".
2. A majority of the Board of Directors of the new Edina
Gymnastics Association will be Edina Residents.
3. Preference for class and team positions will be given
to Edina Residents, subject to the following exclusions:
a. Current Club participants
b. Families of Coaches.
Agreed by
KEGA Board of Directors
Edina, Minnesota
June 26, 1984
ichard K. L-,aguire%
Cc -Chairman
Anne R. 1-1aguire
Co -Chairman
n
u
Kega Board of Directors:
For the past six years we, Bob and Joan, have devoted ourselves to
developing and maintaining the Kega program in the highest standard of
quality gymnastic instruction. In addition to our daily schedule of
coaching teams, teaching classes, choreographing routines, answering
questions, solving problems, and trying to keep everyone happy, we
also take care of meet registrations, sending home notices to team and
class parents. We attend board meetings, set up classes and team
schedules, hire staff personnel, order team uniforms, attend meets,
select and coordinate f i oor exercise music, choreograph and direct tie
Spring show. We find ourselves spending many sleepless nights
designing competition routines to fit each gymnasts needs. Our
current salary is $3,600 less than what it was six years ago. We also
do not have and were never offered any type of benefits or insurance
programs. This fact combined with our decrease in salary over the
years is appalling evidence showing just reasoning for our
dissatisfaction.
In 1978 when Kega and E.G.A. merged, we were paid $300.00 per month
rental for our gymnastic equipment which was and still is an absolute
necessity for the running of the programs in the Hut and Cornelia
School. For the past two years we have not received any payments for
use of our equipment. Many times we asked for compensation for wear
and tear on our equipment, but were told there was not enough funds to
allow it. Since we did not want the gymnasts to suffer by removing
our equipment, we allowed things to remain as they were. We have
always felt (and stated at many board meeting in the past) that an
automatic 10% fee increase each year would allow sufficient funds for
staff increases, in addition to facility rent increases and other
incentives. In our case we not only see salary increase as an
advancement, but advancement for us is also to enable our teams and
the gymnasts to achieve the highest level possible. As the last few
years have attested, this goal is also a diminishing objective. We
have traveled less and less each year and parental support has greatly
decreased. The Hut gym is adequate, but the time restrictions placed
on the gym in addition to lacking some of the modern equipment needs,
such as a pit are limiting the number of class students, as well as
the capabilities of the team gymnasts.
Joan and I have over forty-six combined years of experience in
gymnastics. We have achieved the highest level of recognition during
our competitive years. As in any field of sport or study you're
always hoping that the many long and painful hours, and years of work
will pay off in the long run. This was evident as our athletic
accomplishments can attest. Now we look to see if we are not only
being appropriately compensated for the knowledge and experience of
our past, but also compensated for the fact that at the present time
we have made our club one of the highest rated and most well known
clubs in the region, as well as the nation.
In summary, after great deliberation of these
incentives as the directors of the Kega program
It is therefore why at this time we write this
resignation as the directors and head coaches o
of fecti ve C 1,r
Ey.
Respectfully,
facts we
have been
letter as
the Kega
feel our
depleted.
a formal
program,
TO: Ken Rosland, City Manager
FROM: Bob Kojetin, Director
Park and Recreation Department
RE: KEGA/Edina Gymnastics Association, Inc.
$18,000 Loan from City
DATE: July 6, 1984
The KEGA/Edina Gymnastic Association, Inc., as of 1982 has been going through
some dramatic changes. Since the resignation by the two paid team coaches, Bob
and Joan Rice and the acceptance of the resignation by the KEGA/Edina Gymnastic
Association, Inc., tremendous enthusiasm has been generated in the parents of
the whole program, from the teams on down through the class kids.
In the original incorporation in 1982 there were some special by-laws that I was
very unhappy to see occur and was unable to stop the passing of. These particular
by-laws that I felt were poor changes were those that stated only team parents
were eligible to be board members, eliminating all of the class kids' parents from
participating on the overall board. Also, Bob and Joan Rice were designated the
presidents of the corporation with a vote on the Board of Directors. The make up
of the Board and the demands by the Rices to force the Board to acquire more usable
gymnastic space and the trade offs for salary increases led to the resignation and
acceptance of the Rice's resignation. (See copy of resignation enclosed).
The following Monday after the resignation, the Rices picked up all of their equipment
and refused to sell any of their equipment to the gymnastic association. This, of
course, created a tremendous shortage of equipment. At the present time we are borrow-
ing school equipment that will have to be returned on the 15th of August and a greater
shortage of equipment will occur for the fall program with the class kids and team kids.
With the enthusiasm of the parents of the overall gymnastic program, three committees
were formed as follows:
1) Coaches Committee - Interview and hire new head coaches for the program.
2) Equipment Committee - to catalog all the present equipment that is owned by
the gymnastics association and to get prices and find a way to purchase or
borrow new equipment to adequately furnish the class and team kids.
3) By-laws Committee - to restructure and formulate a new set of by-laws to include
the entire program, not just the team portion of the program. The By-law Com-
mittee at the present time has recommended changes which has caused enthusiasm
in the overall program, which, my personal feeling is, that is going in the
right direction.
In meeting with all three of these committees at various times at the end of the
annual meeting held on Tuesday, June 26 of the KEGA/Edina Gymnastic Association, Inc.
a couple of resolutions were made:
-2-
- To eliminate the by-laws which state that the head coaches shall be
President of the KEGA/Edina Gymnastics Association, Inc.
- To allow board members on the board to be made up of all class and
team members.
- At least 75% of the Board members to be Edina residents
- To change the name of the organization to the Edina Gymnastics Association
eliminating the KEGA organization from being included with the Edina Gymnastics
Association.
Other significant by-law changes being proposed and written at this time are basically
a combination of all of the other athletic associations in the city so they would all
have similar types of by-laws. As you know, a lot of these by-laws are full of boiler
plate by-laws except for special changes to correspond with each individual sport
having its own speciality according to whether it's a team organization or an indivi-
dual sport association. I feel the enthusiasm within the committee and the new board
which is now in office is very positive. The new board is chaired by an Edina
couple and also includes other Edina couples from the team and class area. At
present, there are three non-resident couples on the board and seven Edina couples.
The present by-laws passed by the new board, calls for the present non-residents to
be grandfathered into the program and also Edina residents have first choice to become
team members. This still opens the door for non-residents to participate. The Board
of Directors will have a majority from Edina.
In a meeting with the equipment committee, I have learned that they have cash on hand
at the present time to purchase some equipment. It was stated that they didn't want
to go into the reserves at the present time, not knowing about rent for a facility or
cost of new coaches to be hired.
I had proposed to them that I would seek a loan from the city if the money would be
paid back for the equipment over a period of time, so they could begin their program
in September and have adequate equipment. With this assumption, the by-laws were
passed changing some of the objectionable sections.
The equipment committee has determined costs of equipment which would be needed by
the beginning of fall schedule to be as follows:
Boys Equipment $5,917.50
Girls Equipment $5,900.00
Floor Pad $5,255.18
$17,072.68
There are other pieces of equipment and pads to be purchased, which they will probably
purchase out of their own resources. The figure quoted in the resolution of $18,000
was based on all of these prices. They understand that the final figure of the loan
requested will be less if ordered before the 15th of July from the Nissan Company. I
understand that if ordered before July 15, there would be a 30% discount on the boys
and girls equipment, so the net cost would be $8,272.25, plus the $5,255.18 for the
floor pad would amount to $13,527.43. That is the amount of the loan that would be
requested.
As you know, we have tried to work hard with the gymnastic association through the
years and it has been a very successful program, but the monetary amount that we have
provided for this association has been very minimal except that we have provided
a large amount of secretarial work. I think this would be an opportunity to show
our encouragement to this association, which is the only one that we have not
-3 -
helped to provide some help on facilities.
It is the understanding from the letter from Doug Johnson that the association
will be able to use the but in the evenings from 5-10 p.m. and on Saturdays and
Sundays. Those times will be available to the association as long as needed in
years to come. Conversation is still being held between Doug Johnson and school
staff for the specific uses of the but during the daytime hours. It is my hope that
some kind of an agreement can be made where no equipment will have to be moved during
the evening hours by the Gymnastics Association, although as a last resort, the gym-
nastic association understands that they will have to move equipment if need be. The
Gymnastics Association is also in agreement that the gymnastics equipment can be used
for school activities during the day.
The majority of the classes now will be held in the Weber Building. The garage area
as well as the warming house area will be used. During the 10 week skating rink
season they will only be able to use the garage area. Also, they are aware that the
Weber Building is a voting poll location and would have to give up the facility during
voting days. This seems to be a good use of that facility during the majority of the
year. Since the building generally sits idle a good majority of the year, it will be
nice to provide the Gymnastics Association with a somewhat permanent location they
can hang their hat.
BK:mk
® cc: Joan Lonsbury, Park Board Chairman
Encls. - Resignation
Loan Agreement