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Home My WebLink About1980-05-13 Park Board PacketEDINA PARK BOARD MEETING TUESDAY, MAY 13, 1980 7:30 p.m. EDINA CITY HALL AGENDA I. Approval of Minutes from April 8, 1980 Meeting II. Arden Park Playground Equipment (Pat Stuart) III. York Park Summer Playground Program (Margaret Burt) IV. Athletic Associations a 0 FDINA SWIM CLUB__(AAU) The Edina Swim Club appreciates the opportunity to present its views and ideas on the issues for discussion tonight. To assist you, and the City Council in understanding our club we have prepared this brief summary for your consideration. 1. To the best of our knowledge, our group, through AAU, has insurance in compliance with the 1979 recommendations of the City to the association presidents. 2. All meetings of our association have been and continue to be open to all members of our club as well as the general public. official Notice could be given through the Sun Newspaper or through a listing of planned board meetings with the Fdina Park and Recreation Department through whom interested citizens could learn of�our meetings. We would be glad to participate in such a program. We would add, however, that F.S.C. activities are totally open and access to Board members and officers has never been a problem. 3. The grievance procedure suggested could be followed without much effort. We have no immediate history (3 years, at least) of any complaints or appeals at all, let alone those that might have gone unaddressed for lack of proper or identified channells of communication. 4. The residency consideartions area,we feel, requires very careful thought before any long .range or far reaching judgments or policy recommendations are made by the Park Board to the City Council. outlined below are some facts about our club and AAU swimming to assist you. a. The Swim club has about 200 children presently participating in its program. We have 125 boys and girls age 12 and under of which over 90°I are Edina residents. The non-residents are mainly from nearby South Minneapolis for the most part and must swim in a suburban program because there are no AA13 swim teams in thatarea. We have about 75 boys and girls over age 13 of which approximately 50% are non-residents. The greatest number of the non-residents swim with Edina because,6f the quality of. our program and our coaching. The Edina Fast H.S. girls coach is also with our club and many young girls join us for the summer to be with her. With support from other Fdina H.S. swim coaches we are enrolling other Edina high school swimmers this summer. b. The club focuses on both broad participation and achievement of excellence. Swimming is basically an individual sportOur with plan the time clock being the standard of pe stresses conditioning and stroke development with special clinics available to all participants to improve their skills. We have several swimmers who compete on a national level and who are an inst)iration to and model for our younger swimmers. Mainly, however, we have lots of kids who make lots of friends and have fun in a good sport. C. No Edina youth has ever been deprived of a chance to be on the It Edina Swim Club because of the participation by non-residents. . is dif icult to conceive of a circumstance &n the future where that could happen. -2- d. No other communities in the metro area that have AAU swimming have regulations regarding residency. e. The Swim Club has a scholarship funded by donations. Currently we are funding two black children from Minneapplis on scholarship. Restrictions or fees would work a hardship on this program and would seem counter to our spirit of sharing our blessings and resources. f. There are no restrictions on a swimmer for,particlpation, only his times control where and when he. participates,` Certain standards, which are easily attainable, must.be reached. In other words, the sport itself is, by its own system, totally democratic. g. The Awim club has used its funds for equPpment purchases to assist the swimmers in body building and conditioning. We are currently sharing over $5,000 of our own equipment with the high school swim teams. h. The Swim Club has recently entered into a joint program with the Park & Recreation Department for teaching advanced competitive swimming techniques to any and all Edina residents for a nominal fee. i. Our club strongly urges maintainence of the status quo in this area. 5. The goals outlined in the I3ovember P,1977 resolution of the Park Board are in full harmony with the goals, objectives and programs of the Edina Swim Club. THOUGHTS FOR DISCUSSION TNSIIRANrF The insurance question was discussed last summer at a ,joint meeting of the Athletic Associations' silents and the Mayor. Some organizations have adopted the recommendations which were esented at the meeting. These recommendations suggested that all Athletic Associations carry the following insurance: Workers' Compensation Insurance Including: Employers Liability Insurance with limit of $100,000. All States Endorsement. Comprehensive General Liability Insurance Including: Personal Injury and Property Damage Officers, Managers and Employees to be covered as additional insureds Products Liability Non -Owned and Hired Car Automobile Liability Insurance to be included *City of Edina to be named as additional insured only insofar as Athletic Association activities are concerned Recommended Limits Personal Injury $300,000/$500,000 Property Damage $100,000 *Legal Defense Liabiity Insurance for Officers and Directors 1. The new insurance that is recommended is that Boards carry Legal Defense and Liability 7urance for their officers. 2. City of Edina be added as an additional insured (since city staff and facilities are involved. MEETING NOTICE It is our thinking that all meetings be published in the literature that is handed out or in the Sun Newspaper announcing your monthly Board meeting. It is at these meetings that all the policy decisions should be made. PROCEDURE PROCESS (Grievance Procedure) If a complaint is lodged againsted the Association the first step would be to contact the League Commissioner. The second step would be to contact the grievance committe (the Executive Board may constitute this committee). If no satisfactory decision has been reached, the next step would be to address the complaint to the Executive Board, whose decision would be final. This procedure is to be included in the Association By -Laws. PARTICIPATION REQUIREMENTS Should there be a residence requirement or not? Should the present non-residents continue in the program or be grandfathered in? Should there be an additionai_fae charged for non- residents or should things be left as is? Should residents be given priority and non- residents allowed in only on a space available basis (with a non-resident fee or not). 0 M E M 0 TO: All Edina Athletic Association Presidents FROM: Virginia Shaw, Edina Park Board Chairperson DATE: May 2, 1980 At a special joint meeting of the Park Board and City Council held recently there was a discussion on the relationship between the City of Edina Park and Recreation Department, Park Board, and the non-profit Athletic Associations and Clubs. On Tuesday, May 13, at 7:30 p.m., the Park Board will discuss recommendations of the Council as well as their own recommendations regarding the relationship between these bodies. I cordially invite all of you to attend this meeting. After the Park Board meeting, the Board will present its recommendations to the Council at their Monday, May 19 meeting. At the Tuesday, May 13, meeting we will discuss and exchange ideas on the following suggestions: 1. Insurance - The insurance question was discussed last summer at a joint meeting of the Athletic Associations' Presidents and the Mayor. Some organizations have adopted the recommendations which were presented at the meeting. These recommendations suggested that all Athletic Associations carry the following insurance. Workers' Compensation Insurance Including: Employers Liability Insurance with limit of $100,000. All States Endorsement ® Comprehensive General Liability Insurance Including: Personal Injury and Property Damage Officers, Managers and Employees to be covered as additional insureds Products Liability Non -Owned and Hired Car Automobile Liability insurance to be included City of Edina to be named as additional insured only insofar as Athletic Association activities are concerned Recommended Limits Personal Injury $300,000/$500,00 Property Damage $100,000 Legal Defense Liability Insurance 2. Meeting Notice - That all Athletic Associations publish or give notice of their Board meetings and that these meetings be open to the general public. 3. Procedure Process - That the Board of Directors of each organization set up an internal committee to process complaints and appeals addressed to the association. 4. Participation Requirements - That all participants in Edina organizations be residents of Edina, or combination of resident and non-resident with an additional fee. 5. Park Board Guidelines - That the associations follow the guidelines adopted by the Park Board in 1977, which was previously sent to you and another copy is enclosed. Enclosure rh ATIII-ETIC ASSOCIATIOINS RELATIONSHIP WITH THE PARI: BOARD AND THE PARE: AND RECREATION STAFF From the 1•iirIut.es of the November 8, 1977 Park Board Meeting *re basic philosophy that the Edina Park and Recreation Department staff recommends to be used in t•,,orking with the athletic associations in order to maintain good programs is as follows: The Edina Parr, Board and the Edina Park and Recreation Department recognize the individual athletic associations in the City of Edina as the only governing body for each respective sport. The Edina Park Board, in cooperation with the Edina Park: and Recreation Department, will administer.and help each individual association plan, provide facilities, and give professional direction regarding operation of their association, so as to maintain the basic philosophies. Also, the Edina Park and Recreation Department acts as a liaison between the associations and the Edina Park Board to help see that the associations are providing a well rounded and equal program for all participants. The Edina Part,, and Recreation Department staff recommend the follorwing guidelines be followed: 1) That all boys and girls receive an equal opportunity to participate in any activity at whatever ability level they may play. 2') Have fun. 3) Build good sportsmanship and character. 4) Learn basic fundamentals of the sport they participate in. 5) Be a good team member. 6) Learn to accept discipline. 7) Have a reasonable amount of practice and games. 8) The Edina Park and Recreation Department staff should encourage the use of volunteers on the Board of Directors, as .,rell as in the coaching, because we believe in the philosophy of citizen involvement. 9) Selection of members to serve on the Board of Directors and as coaches should be based on the prospective member having the understanding of the basic program for all ability levels and all ages. 0 REPLY MESSAGE This form available from Grayarc Co., Inc., A Subsidiary of Dictaphone Corporation, 892 Third Ave., Brooklyn, N. Y. 11232 FROM To EVERSON INSURANCE AGENCY 6515 BARRIE ROAD Lr 4� EDINA, MN 55435 s l� SUBJECT:._ _ V DATE:__ (fa FOLD oo ��PLEASE REPLY TO --ate SIGNED 12"�� — -- REPLY _- C Mr. Robert Kojetin, Director Edina Pakks and Recreation 4801. West 50th Street • Edina, Mn. 55424 Dear Mr. Kojetin: May 15, 1980 This letter is being sent as you suggested in a telephone conversation last fall, regarding park property. We, the undersigned, are residents and home -owners living near to the Edina Park on Blake Road and Fox Meadow Lane. We petition the Edina Park Board to discontine moving the park in the interests of wild life since it is one of the very few remaining areas along a lake -shore where natural growth can flourish to accomodate the foxes, deer, ,rabbits, raccoons, woodchucks, ducks, Canadian geese, and many songbiras. We have them all here and hope to continueto enjoy them. This park land was originally purchased by the city with the intention that it remain in its natural state and we would like it to revert back to that original state. r l `Than/k you for your cooperation. / ..% l �....! +....,, i �..+. fes•,,.`+,...,= �. IAJ Nt_ LA A*7; i � C �- • ��'� �� (�'12� •/l�l.LS 3.t.c.f� GCS -..- "&bpt� 7 �e ` 5 � � � Yom..-� Gt•�..� 5..�- - . � �i �e ` 5 � � � Yom..-� Gt•�..� 5..�- - . � M- )<44 uro PRA, r\l tM 9 ;5Y 3Z AD--- Sb, u �J �,Y(-::7A-j -7 iii F5-�j /C) Xe- � Y- e- t> Auc- es Plc -1e t �u4 - �,v m, �pt ism 1i • ATHLETIC ASSOCIATION INSURANCE AGENCIES Edina Gymnastics Association - Lewis Thompson Agency Edina Basketball Association - Hereid-Louiselle Agency Edina Jr. Football Assocication - Lewis Thomason Agency Edina Baseball Association - Wood Nelson Edina Girls Athletic Association - blood -Nelson Edina Youth Softball Association - Wood -Nelson Edina Hockey Association - Wood -Nelson Edina Soccer Association - Lewis Thompson Agency Edina Swim Club - Lewis Thompson Agency Braemar City of Lakes Figur Skating Club - is CITY OF EDINA ATHLETIC ASSOCIATIONS Insurance that each association must have - Workers' Compensation Insurance Including: Employer's Liability insurance with limit of $100,000. All States Endorsement (State Requirement - if you have a person you pay in your organization such as officials or umpires) Comprehensive General Liabiity Insurance Including: Personal Injury and Property Damage Officers, Managers and Employees to be covered as additional insureds Products Liability Non -Owned and Hired Car Automobile Liability insurance to be included City of Edina to be named as additional insured only insofar as Athletic Association activities are concerned Recommended Minimum Limits Personal Injury $300,000/$500,000 Property Damage $100,000 4P ..,. v.. �_.. ., ...,_L`u"•i.�, �_y ,..ulc�uuuc Yvl.u:auu I osed vacation, to continue mains and hydrants on or under the area of the prop maintaining the same or to repair, replace, remove, or otherwise attend thereto, solution, the extent to which for the purpose of specifying, in any such vacation re any or all of any such easements, and such authority to maintain, and to enter upon the area of the proposed vacation shall continue. BY ORDER OF THE CITY COUNCIL. Florence B. Hallberg City Clerk Motion for adoption of the resolution was seconded by Councilman Bredesen. Rollcall: Ayes: Bredesen, Courtney, Richards, Schmidt, Van Valkenburg Nays: None Resolution adopted. ATHLETIC ASSOCIATIONS ROLE WTT11 CITY DISCU_SSED._ Discussion was had with Park Board members, Mrs. VirZ'Jnia Sha. and kIr'. hilli.am Lord, alld wit -h Mr. Robert Kojetin with regard to insurance policies which should be carried by the v, ous athletic association;; which would 1) carry lcga.l. defenre:utd liT�,vi leylet�atr ince for directors �thd officers of each athletic association, 2) P legal cleCOLISC liability irtsurartc�� for ofCivers and (11rcc.turs of each a;:;ociat.i.on, 3) name the City of }:ding a:; ndclit c,nal in:;urod on all assoct"ition polk-Jes since City staff and facil.i.Cies are involved. The requirement that each athletic discus - association Ilil"ili.5t1 a :;tatt.cment of 1,ri.evatnce procedures was also discussed, as well a:; file part ici.pa[.iun u!" nun-res.id. nt.s iu l:dLtl;t park prot;rarr;. Nct.l.l.uwinl, ,.l C��unc.ilm;rn ; in:;ur;utct+ policir;; :s Eich;trdmiwcd that considerable dlScus:ioon-eoLn; athletic ;tssoclations be sctbmLttcd Co the Ci ty indicated for al by June 2, 1980, that any athletic association wishing to use City facilities must file its ,rtevance procedure w.itlt the City 1Wfore they commence their next year activities, that those. associations With an on-I,oi.nl; p.rogra;n must submit a draft of their grievance proceedings by July 7, 1980, and further, that each associ- ation .advise Mr. Kojetin of the times of their meetings so that they can be posted in the Park DopartmlenL. The motion also stipulated that the question of resi- dency be referred back to the Park Board for development of a stated policy. Mot- ion was seconded by Councilmen Courtney. Ayes: Bredesen, Courtney, Richards, Schmidt, Van Valkenburg Nays: None Motion carried. Council's attention was then called to a letter from Mr. harry Laukka in which he indicated that the Ilockey Moms would dedicate' $7,500 toward the cost of plexiglass for L'racmulr Pavillion if the City would pay the balance of $12,000. Mr. Kojetin said that tie would investigate the use of both plexiglass and chain link fencing and report back to the Council. No formal action was taken. ATTOP\EY C_E'tERAI.'S OPINION ON INDE1,211FICATION O HLC-L•_1V RELATIO';S C01`L`iISSION 1lE ,i;l:KS ACCia'TED. Council's attention was called to a letter from t:he Attorney General i.n which he opined that members of the Ldina human Relations Com:tission are officers or employees pursuant to brill". Stat. 3466.071(1) (Supp. 1979) and, C\ "because F.HRC members can be considered to be "officers" within the meaning of 0 3 466.07, the City Council of Edina can defend and indemnify them within the \provisions of 11inn. Stat. R 466.01-.15 (Supp. 1979).". Councilwoman Schmidt's - motion accepting the Attorney General's opinion relative to indemnification for t. Human Relations Commission members wns :;ccondcd by Councilman Richards. _ Aves: Bredesen. Courtney, Ricliards, Schmidt, Vain Valkenburg; ' EDINA HOCKEY ASSOCIATION 4801 WEST 50th STREET EDINA, MINNESOTA 55424 • OFFICERS MEMBERS Duncan B. Wallace Dennis R. Cardwell President Joan Carroll Robert d Larry Laukka H d Jeffrey N.. Field Vice President Stephen R. Fox Wayne A. VanderVort Q Ronald N. Gamer Secretary Larry Laukka Ronald N. Gamer E David G. Maley Treasurer MINNE ES S O TA Robert J. O'Connor William G. Swanson May 9, 1980 John G. Turner Eugene J. Vacanti Ms. Virginia Shaw, Chairperson Edina Park Board 4801 West 50th Street Edina, Minnesota 55435 Dear Ms. Shaw: The 1979-80 hockey season is over and we are happy to report that some 1200 kids participated in organized play. The Hockey Association wishes to thank the Park Board and the Park and Rec Department staff for providing the community with excellent facilities and personnel. The Association has elected to concentrate its 1980-81 activities on four major areas of concern: 1. Preparing programs to accomodate the one high school schedule. 2. Re -programing our Squirt (9-10 year olds) activities, de-emphasizing traveling and emphasizing skill development and participation for the entire age group. 3. Establishing a coaches training and achievement program and, 4. Enhancing playing opportunities with the 15-18 year olds. Bob Kojetin and his staff are working with us on these objectives and we are under way. The wire mesh surrounding the pavilion rink is a major concern that we need to bring to your attention and ask that you encourage the City Council to consider affecting a change. The mesh has deteriorated and has become a potential hazard. We have witnessed entangled thumbs and fingers and occasionally someone is cut, the mesh should be replaced with plexiglass. The Association and particularly its auxiliary, the Edina Hockey Moms have raised $7,500 for the installation of plexiglass and will donate this amount if r May 9, 1980 Ms. Virginia Shaw Page Two the City can proceed with the change. We understand there are budget consequences, but we feel it's important that this change becomes a priority capital improvement. We would appreciate very much your involvement in this matter. Sincerely yours, LarryLailkka President LL/db cc: Bob Kojetin • L J • GOLF' COURSE FUND STATEMENT OF INCOME AND EXPENSE CITY OF EDINA For Three Months Ending March 31, 1980 INCREASE DECREASE* REVENUE Membership Fees 7,326-92 Green Fees: 18 holes 0- 9 holes 0 Par 3 -0- - Golf car, cart & Club rental 0 - Locker Rental 575 00 - Golf Lessons 480 00 - Other 821 c ,501.92 OPERATING EXPENSES Administration Salaries and Wages: Manager Pro Rangers and Starters Cashiers & Clerical Printing and Advertising Golf Car Rental Supplies Insurance and Alarm System Retirement, Insurance, Office Supplies, etc. Mileage and schools Audit Other Total Administration Building - Clubhouse and Pro Shop Salaries and Wages Telephone Water Fuel Light and Power Laundry Less: Amount charged to Grille Repairs - building Insurance Supplies Other Total Building - Clubhouse and Pro Shop Maintenance of Course and Grounds Salaries and Wages: Superintendent Maintenance Golf Car Maintenance Irrigation System Telephone Light and Power Fuel Fertilizer and Chemicals Sand, gravel and rock Concrete and asphalt Sod, tree replacement, etc. Lumber Repairs Supplies Equipment Operation Golf Car Maintenance Irrigation System Other Total Maintenance of Course and Grounds Total Operating Expenses Total Operating Income 6 702.88 - -0- -0- 2 525.65 $ 9,228.53 $ 374.4& -0- 490 94 652.89 M95.00 00 - 212.44 109.30 19,663.58 ; 1.666 00 — 698.24 24.39 1,474.54 1,110.65 -- (999 99) - 1 605 17 0 3,250.i5-- 867. 250 45867 00 $ 9,721.95 $ 5,660 81 $ 6,141.34 -0- -0- 11,802.15 57.80 R1 1,264.50 159.80 -0- -0- 360.00 212.87 5 341 3R 1 529.92 7 350.00 433.58 -0- -0- $ 28 554.81 $ 57 940 14 $(49 438 42) 4 GOLF COURSE FUND (con't) Range Income Less: Operating Expenses Net Income - Range Grille ® Income Less: Operating Expenses Personal Services Contractual Services Commodities Net Income - Grille Net Income - Operating Departments $ -0- 4 224.33 $ (4,224.33) $ 1,886.56 1,071.12 999.99 409.71 2,480.82 $ $ $ (594.26) $ $ (4,818.59) $ $ INCREASE DECREASE* Income on Investments -0- Net Income - Operating Department (4,818.59) _ $ 4,8 1$�1 Income Before Interest and Depreciation $ 54,257.01 $ $ Interest on Bonds 3,540.00 Interest on Loan - Liquor Fund -0- Total Interest 3,540.00 Income Before Depreciation $ 57,797.01 Provision for Depreciation $ 3,747.00 $ $ Net Income $ (61,544.01) $ $ Range Income Less: Operating Expenses Net Income - Range Grille ® Income Less: Operating Expenses Personal Services Contractual Services Commodities Net Income - Grille Net Income - Operating Departments $ -0- 4 224.33 $ (4,224.33) $ 1,886.56 1,071.12 999.99 409.71 2,480.82 $ $ $ (594.26) $ $ (4,818.59) $ $ ART CE;dT1;Ft FUND STATE.'—:'NT OF AND EXPE;I.E CITY OF EDINA Three Months Ending March 31, 1980 aCU.T, t.lembership Registration Fees Donations hierchandise Sales Less: Cost of ;lerchandise Sold Art Work Sold_ Other OPERATIING EXPENSES Personal Services: Administration Instructors hfaintenance Dues and Subscriptions Advertising Light and Power Telephone Rubbish Removal Repairs Printing Heat Paint Cleaning Supplies• Building Supplies, Office Expense General Supplies Insurance & Alarm Service Central Services Audit Class Costs Other Total Operatin' Expense Profit (Loss)before Depreciation Provision for Depreciation Net(Loss) Profit E Increase 1980 Decrease $ 188.07 6,946.94 1,027.10 3u5./9 I 10,026.05 $ — 4,344.21 5,683.18 - 1,128.55 451.28 1.559.32 311.34 _ 54.00 601.73 300.55 -0- -0- -0- 725.16 270.00 i 545.00- 343.05 60.00 -- 6,352.46 --12,,K8.40 312. (7,794.35) $ MINNEAPOLIS 7625 METRO BOULEVARD • SUITE 350 • MINNEAPOLIS, MN 55435 • (612) 835-4466 February 13, 1980 Mr. Robert J. Kojetin Director - Park Department City of Edina 4801 W. 50th Street Edina, MN 55424 Dear Bob: As you are well aware, the Hockey Association is very interested in improving the playing conditions in the Braemar Pavilion. The wire screen has understandably reached a state of severe disrepair. Safety is becoming a sincere consideration. We would like to see the metal replaced with plexiglas. At the February 3, 1980 meeting, the Edina Hockey Association Board of Directors approved the expenditure of up to $2500 toward the purchase of plexiglas for the pavilion. Considering that the Edina Hockey Moms are offering $5000 for the same purpose, together we have $7500 available. We are most anxious to have action taken on our proposal and are extremely hopeful that the improvement suggested can be accomplished by the 1980-81 playing season. Please present our proposal to the Edina Park Board on our behalf. Expiditious action is earnestly requested. Thank you for your cooperation. Sincerely, Duncan B. Wallace DBW:lhm THE SEARCH AND RECRUITING SPECIALISTS . . . 250 OFFICES NATIONWIDE