Loading...
HomeMy WebLinkAbout1979-03-13 Park Board Packet0 EDINA PARK BOARD MEETING TUESDAY, MARCH 13, 1979 7:30 p.m. EDINA CITY HALL AGENDA I. Approval of Minutes of February 13, 1979 Meeting • II. Figure Skating Club: Madrienne Larson III. Art Center IV. Swimming Pool V. Gun Range VI. Green House • ART CENTER FUND STATEiIENT OF INC0'.!E A;1D EXPENSE CITY OF EDINA For Year Ended December 31, 1978 INCOME Membership Registration Fees Donations Merchandise Sales Less: Cost of Merchandise Sold Other Inventory Adjustment - prior year OPERATING EXPENSES Personal Services: Administration Instructors Maintenance Services - Layout and Design Dues and Subscriptions [vertising WLght and Power Telephone Rubbish Removal Repairs Sub Contract Printing Heat Paint Cleaning Supplies Building Supplies Office Expense General Supplies Insurance Audit Other Total Operating Expense Loss before Depreciation Provision for Depreciation Net Loss 0 Increase 1978. 1977 Decrease $ 5,581.15 $ 3,625.00 $ 1,956.15 25,465 16 14,186.00 11,279.16 3,842.62 -0- 3,842.62 4,668.21 2,455.61 21,212.60 2,768.13 2,012.87 (755.26 $ 11900.08 $ 442.74 $ 1,457.34 `756.33 149.52 606.81 3,900.00 -U- },7UU.UU 41,445.34 18,403.26 $ 23,042.08 12,726.95 6,926.68 5,800.27 21,175.10 8,990.00 12,185.10 680.46 867.24 186.77* -0- 450.00 45U.UU* 30.00 54.83 24.83* 111.20 94.45 16.75 1,97 .08 2 1,148.70 605.05 84.36 520.69 212.62 91.90 120.72 622.35 277.50 344.85 -0- 215.00 215.00* 1,992.16 T-1,551.31 440.35 1,078.31 379.86 698.45 10.48 425.84 415.36} 81.50 335.33 253.83* 751.29 483.98 267.31 433.11 179. 63 253.48 433.85 1,589.82 137.00 -0- 137.00 100.00 -0- 100.00 175.56 $w 1 36-00 13`x. 5c> 1. ?2.99 43 1353-07 1. 387.73 23, 0U1 59 5,458.33 i �, w' _ .4 3,5'/U -t 6 1Y073.76 539.38 $ (2,966.49) $ (5,997.71) $ 3,031.22* ® GUN RANGE FUND STATEMENT OF INCOME AND EXPENSE CITY OF EDINA FOR YEAR ENDED DECEMBER 31, 1978 REVENUE: Range Fees: Rifle Pistol Trap Firearm Safety Instruction Sale of Ammunition Sale of Scrap Lead Sale of Brassards & Targets Vending Machine TOTAL REVENUE OPERATING EXPENSES: Salaries and Wages: Supervision and Clerical Maintenance Light and Power Telephone Insurance Supplies Concession Commodities Ammunition & Targets Other TOTAL OPERATING EXPENSES INCOME (LOSS) BEFORE DEPRECIATION Provision for depreciation NET INCOME (LOSS) Increase 1978 1977 Decrease* $ 1,248.11 5,427.00 4,177.50 279.00 11,131.61 $ 2,150.85 192.20 155.95 596.40 3,095.40 $14,227.01 $ 7,363.56 141.00 7,504.56 $ 2,000.12 214.95 91.00 120.58 485.10 4,083.70 104.70 14,604.71 $ (377.70) $ (436.30) $ 1,305.46 4,522.00 4,805.00 215.00 10,847.46 $ 2,313.75 295.07 260.70 615.76 3,485.28 14,332.74 $ 6,917.20 299.85 7,217.05 $ 2,201.66 $ , 57.38* 905.00 627.50* 64.00 $ 284.15 $ 162.90 102.87* 104.75 19.36* $ , 389.88* $ 105.73* $ 446.36 158.85* $ , 287.51 $ 201.54* 185.28 29.67 91.28 .28* 226.66 106.08* 617.40 132.30* 5,381.99 1,298.29* 120.06 15.36* 16,041.38 $^1,436.67* $ (1,708.64) $(1,330.94)* $ 58.60 $ -0- $ (1,767.24) $ 1,330.94* BY-LAWS FOR THE EDINA ART CENTER I. Name The name of this organization shall be the Edina Art Society. II. Purpose The purpose of the Edina Art Center is to provide the residents of Edina of all ages, fully equipped, professionally staffed studio of the arts. 1. All traditional forms of art will be represented, and others will be added according to the needs and wishes of the community. 2. Instructional courses offered will provide a wide range of art studies for both beginning and advanced students. 3. A place where families can share in developing a new interest in an artistic expression. III. Membershi The membership of this Society shall consist of the following classes: a. Annual Family Membership b. Annual Individual Membership c. Annual Sustaining d. Patron of the Arts IV. Government 1. The management of all the affairs, property, and business of the Society shall be vested in a Board of Directors consisting of not less than twelve nor more than fiftenn persons who shall be elected or appointed as follows: a. At least nine, but no more than twelve, such members shall be elected from the members of the Art Center. Each such member shall be elected for a term of three years. Terms of such members shall be staggered so that terms of at least three of them shall expire each year. Election shall be by ballot at the annual business meeting of the Society; however, if there is only one candidate for each position, the President may instruct. the Secretary to cast a unanimous ballot for the candidates. Vacancies caused by the resignation, removal or death of an elected director shall be filled ® for the balance of the fiscal year by majority vote of the remaining members of the Board, at any meeting of Board following notice to all Board members of the -2- - intention to fill the vacancy. Elected Directors who fail to attend any three consecutive meetings of the Board or any four meetings of the Board during a fiscal year, unless for just cause as determined by a majority vote of the Board, shall be automatically removed from the Board and shall not be appointed to fill their own vacancy. b. The Edina Art Society will nominate prospective director candidates and submit them to the Edina Park Board for final approval. All appoinments shall be for a three year term unless terminated earlier by the appointing organization. Such appointees may serve successive terms. Appointed members of the Board of Directors need not be members of the Art Center. 2. The Board of Directors shall formulate the policies under which the Society shall carry out its purposes. 3. The Board of Directors shall, at a meeting not later than three weeks after the annual business meeting of the Society, choose from among its own members the following officers of the Society: a President, a Vice -President, a Secretary, and a Treasurer. Officers are elected for a term of one year and may succeed themselves except for the President. Directors shall have served on the Board of Directors for at least one full year to be eligible for the office of President. • 4. The Board of Directors shall annually apportion responsibility among its members for the following committe's and duties: a. Program Chairman: Chairman with committee, will prepare programs for the year (September through July) subject to approval fo the Board and co -directors. One of the committee will work with publicity person. b. Exhibits: Chairman, with committee, will plan and arrange for exhibits at the Edina Art Center and/or places other than the Center (i.e. Edina Art Fair) subject to the approval of the co -directors. c. Membership Chairman (1 year): Chairman, with committee, shall keep an accounting of membership cards, compose and mail the members' annual letter in August and with the co -directors, plan membership drives and events. One of the committee will work with a publicty person. d. Ways and Means (Fund Raising) Chairman (3 years): Chairman, with committee, shall be responsible to present plans for Art Center money -raising projects, and direct the execution thereof, subject to the approval of the Board and co -directors. One of the committee will work with a publicity person. ® e. Hospitality Chairman: Chairman, with committee, shall plan for and serve food and beverages at the Art Center events and programs. -3- f. Volunteers: Chairman and committee shall help at the Art Center with various duties, such as answering the telephone, • mailings, tours, etc. g. Scholarships: When tuition has been donated by persons or organizations, chairman and committee shall advise Center of potential recipients of tuition -free classes. h. Librarian: Librarian shall keep a record of current art books and magazines in the Art Center library and be receptive to donations from persons or libraries. The librarian shall suggest books and magazines for the Art Center's collection. i. Gardener: Chairman, with committee, shall plan for outside grounds at the Art Center and inside plantings and arrangements. j. Facility and Furnishings: Chairman, with committee, is respon- sible for present and future planning, furnishings, and building care of the Edina Art Center. Each elected director is expected to accept at least one of the duties listed above, except that the President, Secretary, Treasurer and appointed Directors are not required to accept additional duties. V. Duties of the Officers and Directors 1. The President shall be the Chief Executive Officer of the Society. The President shall preside at all meetings of the Society and the Board of Directors and shall be responsible for requiring the Board of Directors to meet regularly and function properly. The President shall enforce the By -Laws and exercise general super- vision and direction of the affairs of the Society subject to the control of the Board of Directors. 2. The Vice -President shall perform duties assigned by the President or the Board of Directors. In the absence of the President, the Vice-Presidnet shall perform the duties of the President. 3. The Secretary shall be one of the directors of the Edina Art Center, responsible for conducting the general correspondence relating to the business of the Society, other than financial. The Secretary shall maintain complete minutes of the business meetings of the Society and the Board of Directors. The Secretary shall maintain a roll of the members and be responsible for issuing meeting notices to members. The Secretary shall present a report of the prior year's work at the annual meeting of the Society and shall transmit a copy of this report, as approved by the Board of Directors, to the Edina Park Board by such date as the city may require. 4. The Treasurer shall have custody of all monies of the Society. The Treasurer shall keep an account of the same and shall make a report thereof at the annual meeting of the Society and whenever required by the Board of Directors or the City of Edina. The Treasurer shall pay out the monies of the Society only on the presentation of bills approved by the Board of Directors. A -4 - budget shall be prepared by the Treasurer and submitted for approval by the Board of Directors at its second meeting of each new fiscal year. 5. The Art Center Directors shall gather together and carefully preserve and file the art materials which become the property of the Art Center and shall maintain an inventory of such materials. The Director shall have charge of the gallery and library files. 6. The Minnesota State Art Board Representative shall be responsible for maintaining liason with the state board, keeping it informed of the Edina Art Society's activities and keeping the Board informed of programs, funds and activities available from or through the Board. 7. The Membership Chairperson shall be responsible for building the Art Center's membership, particularly to obtain members interested in active participation in the Society's affairs. 8. The Program Chairperson shall be responsible for planning and providing programs of interest to the Society's members, for the year September through July, including facilities for holding such programs, and for holdling such programs, and for planning programs in support of the Society's objectives and open to the public. VI. Fiscal Prodecures • 1. The fiscal and membership year shall begin on September 1 of each year. 2. The Treasurer shall invest and manage the funds and securities of the Society within the policies established by the Board of Directors. 3. All contracts, releases, agreements, letters of intent or commitments made in the name of, or on behalf of the Society shall be signed only by duly authorized persons or person and shall be submitted to the Board of Directors for appropriate review. 4. No contract may be made which will bind the Society for amounts in excess of those provided in the current budget for that purpose, unless authorized by the Board of Directors. VII. Meetings 1. An annual business meeting of the Society for the election of the Board of Directors and for the transaction of other business relative to the affairs of the Society shall be held on the third Tuesday in September. • -5- 2. Special meetings of the Society shall be called by the President within sixty days of receipt by the Secretary of a written request from two members of the Board of Directors or from five Annual members of the Society. 3. The Secretary shall send, or cause to be sent, notice of all meetings of the Society to each member and all Directors of the Society at least ten days in advance of the meeting. 4. A quorum for the conduct of business ata meeting of the Society shall consist of the presence in person. 5. Unless otherwise provided for herein, voting at meetings of the Society shall be based upon a simple majority of the votes cast. Secret balloting may be used at the discretion, of the President or when requested by a member qualified to vote. 6. Meetings of the Board of Directors shall be held on the third Tuesday of each month at a time and place designated by the Board, except that the date of a meeting may be changed or a meeting ommitted at the discretion of the Board of Directors, provided that at least eight such meetings are held each year. Two- thirds of the members of the Board shall constitute a quorum for the transaction of business. Except as provided for elsewhere herein, a simple majority of the Directors present and eligible to vote is necessary to carry a vote. VIII. Committees 1. The President shall appoint, within sixty days of his election, the following Standing Committees from the members of the Board of Directors: a. Program Chairman: Chairman, with committee, will prepare programs for the year (September through July) subject to approval of the Board and co -directors. One of the committee will work with publicity person. b. Exhibits: Chairman, with committee, shall arrange for exhibits at the Edina Art Center and/or places other than the Center (i.e. Edina Art Fair) subject to the approval of the co -directors. c. Membership Chairman (1 year): Chairman, with committee, shall keep an accounting of membership cards, compose and mail the members' annual letter in August and with the co -directors, plan membership drives and events. One of the committee will work with publicity person. d. Ways and Means (Fund Raising) Chairman (3 years): Chairman, with committee, shall be responsible to present plans for Art Center money -raising project, and direct the execution thereof, subject to the approval of the Board and co -directors. One of the committee will work with publicity person. M e. Hospitality Chairman: Chairman, with committee, shall plan for and serve food and beverages at the Art Center events and programs. f. Volunteers: Chairman and committee shall help at the Art Center with various duties, such as answering the telphone, mailings, tours, etc. g. Scholarships: When tuition has been donated by persons or organizations, chairman and committee shall advise Center of potential recipients of tuition free classes. h. Librarian: Librarian shall keep a record of current art books and magazines in the Art Center library and be receptive to donations from persons or libraries. The librarian shall suggest books and magazines for the Art Center's collection. i. Gardener: Chairman, with committee, shall plan for outside grounds at the Art Center and inside plantings and arrangements. j. Facility and furnishings: Chairman, with committee, is responsible for present and future planning, furnishings, and building care of the Edina Art Center. 2. Special Committees shall be appointed by the President, with the approval of the Board of Directors, from time to time as the need arises. • IX. Rules of Order All meetings of the duly constituted bodies of the Society shall be governed by the rules of order as prescribed in "Roberts Rules of Order, Revised" provided they are applicable and are not superseded by the By-laws or Articles of Incorporation. X. Amendments Amendments to these By-laws may be proposed in writing filed with the Secretary of the Society by any three Annual members in good standing. The Board of Directors shall authorize the Secretary to submit proposed amendments in writing to the Annual membership at least two weeks prior to a meeting at which the amendments are to be voted upon, if a mail vote is to be solicited, at least thirty days prior to the date on which the votes are to be counted. 0