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Home My WebLink About1979-08-14 Park Board Packetu EDINA PARK BOARD MEETING TUESDAY, AUGUST 14, 1979 7:30 p.m. EDINA CITY HALL AGENDA I. Approval of Park Tour Minutes of June 12, 1979 II. Kiosk - Old Mill Site III. Utley Park Parking ® IV. Golf Course and Recreation Center Fund - Mid -Year Report V. Run Down of Capital Improvements and Park Construction for 1979 • ATHLETIC ASSOCIATIONS PRESIDENTS MEETING Tuesday, July 31, 1979 - 7:00 p.m. Edina City Hall ATHLETIC ASSOCIATION MEMBERS PRESENT: Judy Donohue, Edina Girls Athletic Association; Mary Ellen Hurley, Debbie Ducar, Edina Youth Softball Association; Darrel Warner, Jim Donohue, Edina Baseball Association; Herb Hughes, Edina Football Association; Norma Blake, Dennis Wander, Braemar Figure Skating Club; George Blackwell, Dave Culbert, Edina Soccer Association; John Nelson, Edina Swim Club; Duncan Wallace, Edina Hockey Association STAFF PRESENT: Bob Kojetin, Rick Jacobson, John Keprios, Mark Bernhardson OTHERS PRESENT: Mayor James Van Valkenburg, Fred Gettlemen The meeting was called to order by Mayor Van Valkenburg. The Mayor stated that the City of Edina was not here to run their organizations; but to offer whatever assistance they could to help run a successful program within each one of the athletic organizations. I. INSURANCE The Mayor introduced Mr. Fred Gettlemen,.ah insurance consultant for the City of Edina; pointing out that he is not connected with any particular insurance company, but consults on the insurance that the city should have. Mr. Gettlemen had reviewed and given recommendations to the Athletic Associations at a past Presidents meeting in 1977. He had indicated that the athle'Lic associations should be continually up -dating and make sure that they have proper coverage... The Mayor offered the services of Mr. Gettlemen, who is retained by the City, to review the insurance policies of any of the athletic associations now or at some future date. II. NEIGHBORHOODI7ING AND TEAM BALANCING Mayor Van Valkenburg brought up the subject of neighborhoodization of teams and inquired as to how the different associations made up their teams. Darrel Warner (Edina Baseball Association) responded that their association balances teams strictly on ability in the older participants but in the Jugs League they do neighborhoodize. Mr. Warner also announced that due to the problem concerning this that developed early this spring, he had sent out a form to all the baseball coaches requesting they contact the parents of all the team members to get their response to the present balancing system. To this date they have received only 3 complaints. Since there are approximately 600 youngsters in the program, this response would indicate that most of the parents are satisfied with the present balancing system. The Girls Athletic Association make up their teams basically by balancing and neigh- borhoodizing combined. The Edina Youth Softball Association uses this same combination from the 5th grade up and for the younger grades they use neighborhoodizing exclusively. The Edina Football Association makes up the majority of their teams using neighborhoodi- zation unless there happens to be a large number of dominant players in one area. After a brief discussion is was felt that it was a good idea in the future, when sending out information to parents registering their children for a sport, to inform 40 the parents of how the particular association balances their teams. Mr. Rosland mentioned that the city was working on a possible circle bus route within the City of Edina and inquired as to whether it would be helpful to the parents of the participants and of benefit to the associatons for the youngsters to be bussed to certain athletic events. One of the draw-backs to this would be that the youngsters would possibly have along wait for a bus before the game or after it is completed in order to catch the bus. The response from the people present was basically, that most of the people enjoyed watching the youngsters play and helping in the organization. They did feel, however, that there were a number of individuals within the associations that could possibly benefit from a bussing program for youngsters in the future, due to the gas situation. Mr. Rosland commented that the school district of ered their busses to the City; the City, however, would have to provide the man power and gas for its operation. He also indicated that there could be some type of circle routes worked out during the winter months in conjunction with the athletic b_is that runs after school for the varsity programs. RELATIONSHIP BETWEEN THE PARK AND RECREATION DEPARTMENT AND THE ATHLETIC ASSOCIATIONS This discussion focused on the relationship of the Park and Recreation Department and the athletic associations, in which Mr. Kojetin pointed out that the Park Department provides secretarial help in the office when needed by the associations. The increasing need for secretarial services by the associations is causing a tremendous problem Mr. Jim Donohue suggested that hiring another secretary in the Park and Re retion Department would be a benefit to the athletic associations. Mr. Kojetin also mentioned this year there are many athletic organization meeting begin conducted around the country and a tremedous amount of studies were being done by state and federal agencies to determine what'can-be done to enable the ®youth athletic associations to run a more successful program. Mr. Kojetin pointed out that tie Park and Recreation Department tries to provide some individual from the departmen to sit on each board to maintain a continuity in the program from year to year )ecause of change-in athletic board membership. This person will offer to help in administering their program as well as providing professional help for better op ration of the organization if needed. Mr. Kojetin mentio ed that the Edina Park Board is the liason group between the Park and Recreatioi staff and the City Council and is the voice of the people in the organizations regarding their programs and facilities and is also there for their use and help. 1-1 REVENUE Season tickets Retail sales Concessions Daily skating fees Spectator fees Ice Rental Services - Skate Sh Vending machine con Skate & Locker Rent Other Income on Investmen, RECREATIO14 CENTER FUND STATF11ENT OF INCOME AND EXPEN �E CITY OF EDINA For Six 1,1onths Ending June 30, 1979 and June 39, 1978 rpening isssion s OPERATING EXPENSES: Salaries and wages Manager City clerical, cashiers & ticket Police takers Maintenance Organist Concession labor •Total Salaries and Wages Mileage and confer nces Printing - tickets notices Laundry Telephone Light and power Fuel and heat Rubbish Hauling Cleaning Supplies 1979 313.54 1978 INCREASE DECREASE* 2,989.97 $ 246.51* 202.39 $ 2,787.58 44.40 24,021.93 68.04 23.64* 14,020 83 8,884.70 67.08 5,136.13 1,656 94 1,286.84 3,043.16 370.10 20,846 31 8,728.82 -0- 12,117.49- 75,807.66 62,865.77 1,890.00 12,941.89 1,639.75 2,508.75_ Other 869.00* 3,525.85 3,302.66 303. 223.19 301.45 1,200.00 884.40 582.95* 4.46 Serv. & Commodities $ 81,140.18 18.32 13.86* 2,600.00 $ 123,437.62 $ 88,750.69 -0- 2,600.00 $ 34,686.93 $ 7,016.82 $ 8,559.08 $ 1,542.26* 15,188.46 10,781.98* 1 0 787.50 71.10* 30,785.80 28,149.83 2,635.97 00.00 360.00 60.00* 3,426.84 1,171.91 2,254.93 $46,652.34 $ 54;216.78 $ 7,564.44* 252900 273.00 21.00* 276.52 313.54 37.02* 870.17 1,116.68 246.51* 16,040.78 142725.07 1,315.71 24,021.93 23,613.09 _ 408,84 1,258.56 1,191.48 67.08 644.47 331.08 313.39_ Lumber & Paint General supplies U, tu't. JU 3,480.32 T1J.V/ 2,260.80 -,w--L-- 1,219.52 Equipment maintenance Interest on loan - 6,647.87 12,641.19 5,993.32* Central services -0- D,710.00 12,420.00 1,290.00 Food & soft drinks purchased ,3 3,043.16 1,307.21 Insurance (46 , 434.30 ) -0- 1,380.00 1,380.00* Audit 1,890.00 600.00 500.00 100.00 Other ( LOSS ) 5 (48,744.30) $ 303. Cost of Bond Sales 1,200.00 -0- 1,200. 0 Total Contractual Serv. & Commodities $ 81,140.18 $ 76,168.21 $ 4,971.97 Total Oper ging Expenses $127,792.52 130,384.99 2,592.47* INCOME BEFORE INTEREST AND DEPRECIATION (LOSS) $ (4,354.90) $ (41,634.30) $ 37,279.40 Interest on bonds 3,120.00 4,800.00 1,680.00* Interest on loan - Liquor Fund -0- -0- -0- TOTAL INTEREST 3,120.00 4 800.00 4i -1,680-.00* INCOT.IE ( LOSS) BEFORE DEPRECIATIO14 4(7,474.90) (46 , 434.30 ) 38,959.40 Provision for depreciation 1,890.00 2,310.00 420.00* NET INCOP.IE ( LOSS ) (9,364. 90 ) $ (48,744.30) $ 39,379.40 r REVENUE Membership E Green Fees: 18 holes 9 holes Par 3 Golf car, cs Locker Rent: Golf Lesson: Other GOLF COURSE FUND STATEWNT OF INCOME AND EXPENSE CITY OF EDINA For Six months Ending June 30, 1979 and June 30, 1978 & Club rental OPERATING EXPENS Administration Salaries and Wages: Manager Pro Rangers and Starters Cashiers & Clerical Printing and Advertising Golf Car Rental Supplies Insurance and Alarm System Retirement, Insurance, Office Supplies, etc. Mileage nd schools Audit Other Total Administration Building - Clubhouse and Pro Shop Salaries and Wages Telephone Water Fuel Light and Power Laundry Less: Amount charged to Grille Repairs - building Insurance Supplies Other Total Building - Clubhouse and Pro Shop Maintenance of Course and Grounds Salaries and Wages: Maintenance Golf Car Maintenance Irrigation System Telephone Light and Power Fuel Fertilizer and Chemicals Sand, gravel and rock Concrete and asphalt Sod, tree replacement, etc. Lumber Repairs Equipme Golf Ce Irrigai Other Operation Maintenance in System • Total Maintenance of Course and Grounds Total Operating Expenses Total Operating Income INCREASE 197 1978 DECREASE* 25 219.03 $ 25,118.54 $ 100.49 ,8U9.5U 8,b77.06 1,132.44 -0- 1,IUZ.60 1,102.60* 2,397.87 8 $ 15,439.16 $ , $ 811.20* 2,1(7.20 .60 220.59 379.01 12.50 ,250.00 11 370.00 21880.00 450.48 f*— /00.00 700.00 -u- 884.70 149.98 34.E > $ 31,441.70 $ 3,116.07 1,328.86 1,_ A7 A7 Jlb.51 A 600.00 414-00 3,215.49 r PS 1,376.64 6 620 56 17L).50 $ 12,788.61 $ 13,120.15 $ 331.54w $ 10,347.68 $ 8,954.59 $ 1,393.09 22,585.85 ti.2 4,189.60 1,995.14 1, 32.99 2,096.88 2, 678.26* 37,025.55 ;32,088.13 $ 4,937.42 u nt* $74,695.80 $ 59,196.04 $ 15,499.76 122 042.18 $ 103, lb / -89 $T =, $15,197.93 $ 46,776.79 —$--31,578.86* GOLF COURSE FUND (con't) Income of Investments Net Income!- Operating Department Income Befre Interest and Depreciation Interest oi Bonds Interest oi Loan - Liquor Fund Total Interest Income Bef re Depreciation Provision or Depreciation Range Income Less: Grille Income Less: Net Income rating Expenses Income - Range ng Expenses 1 Services tual Services ties Net Income - Grille INCREASE 1979 1978 DECREASE* —x,35 .89 -u- 5,358.89 11,U37.13 16,508.92 5,471.79* $ 16,396.02 1678.92 $ 112.90 $31,593.95 $ 63,285.71 $ 31,691.76* 7,020.00 -0- 8,305.02, -0- -0- 7,020.00 6,305.021,285.02* $ 24,573.95 $ 54,980.69 $ 30, 406. TT11-- $ 7,200.00 $ 6,270.00 $ $ 17,373.95 $ 48,710.69 $ 31,336.74* $ 24,934.02 $ 23,244.19 1,689.83 13,809.19 lilt 4 2,180.15 . $-7715.15 78.44 813.29 > 237.48 •bb 4,009.14 26 971.24 5,059.91 (87.70) $ 4 7, $ 4,981.47* Net Income - Operating Departments $ 11 037.13 ,t �,4 *� � i J