HomeMy WebLinkAbout2017-12-14 EEC Meeting PacketDraft Minutes☒
Approved Minutes☐
Approved Date:
Minutes
City Of Edina, Minnesota
Energy and Environment Commission
Edina City Hall, Community Room
November 9, 2017, 6:00 p.m.
I. Call To Order
Vice-chair Jackson called the meeting order.
II. Roll Call
Answering roll call were Hoffman, Horan, Jackson, Kostuch, Seeley, and Waddick
Late Arrival: Glahn (6:15 p.m.), Fernands (6:55 p.m.)
Absent Members: Manser, Satterlee, and Shanmugavel, and Madhok
Staff Present: Staff Liaison, Tara Brown
III. Approval Of Meeting Agenda
Motion by Kostuch to approve the Nov. 9, 2017 meeting agenda. Motion seconded by
Hoffman. Motion carried.
IV. Approval Of Meeting Minutes
Motion by Kostuch to approve the Oct. 12, 2017 meeting minutes. Motion seconded by
Hoffman. Motion carried.
V. Special recognitions and presentations
A. Introduction of Sharon Allison, Executive Assistant
• Ms. Allison was introduced as the new staff support.
VI. Community Comment
None.
VII. Reports and Recommendations
A. Feedback on Water Resources Comprehensive Plan Draft
• The City needs to educate residents and businesses more on its rules and ordinances, e.g.
leaves in street, salting, sprinkler ban.
• Enforce current rules.
• Find funds for the items listed or don’t include them in the report.
• For flood zone map, show ‘before’ and ‘new.’
• Report was difficult to read; written for specialists, not for residents and City Council.
• Improve education and communication.
Draft Minutes☒
Approved Minutes☐
Approved Date:
B. 2018 Comprehensive Plan Discussion
• The commissioners reviewed and analyzed Chapter 10, discussed goals and policies to keep or
eliminate, and individuals volunteered to engage with other commissions to identify overlaps.
VIII. Correspondence
A. Working Group Minutes and Updates
• Minutes were received, not discussed.
Water Quality Working Group
• Commissioner Waddick said they are working on chloride reduction in water and expressed
some frustration in getting support. They met with the MPCA, seeking champions and are
handed a teaspoon to increase awareness that one teaspoon of chloride pollutes five gallons of
water. She said they plan to seek Council’s support for a bill that is being considered. Next
month, they will seek feedback on an advisory communication to Council they plan to send to
Council.
Recycling, Solid Waste, and Organics Working Group
• Commissioner Seeley said they presented Initiatives 1 and 2, and addressed Initiative 7 and
received good feedback from City Council.
• Students with Project Earth put together a video on Solar Earth and won.
• For the “I Matter” resolution, the City received a grade of C and the students would like to see
this improved.
Residential Green House Gas Reduction Working Group
• Commissioner Hoffman said last month’s meeting was cancelled because they no longer have a
chair.
• They are working on outreach to reach people who do not usually participate in their programs.
Business Energy Efficiency and Conservation Working Group
• Vice-chair Jackson said they have an event planned for January at Centennial Lakes with a focus
on energy reduction for office tenants.
Facilities Working Group – no update.
IX. Chair and Member Comments
See working group updates above.
X. Staff Comments
• Staff liaison Brown to email a link to the Nov. 8 City Council Work Session where they
discussed board and commission work plans.
• Staff discussed engagement fatigue, both for staff and residents, so commissioners may see
a reduction in engagements.
XI. Adjournment
Motion by Glahn to adjourn the meeting. Motion seconded by Waddick. Motion carried.
Draft Minutes☒
Approved Minutes☐
Approved Date:
Meeting adjourned at 8:57 p.m.
J F M A M J J A S O N D # of Mtgs. Attendance %
Meetings/Work Sessions 1 1 1 1 1 1 1 1 1 1 1 11
NAME
Burmeister, Jeff 1 1 1 1 1 1 1 1 8 73%
Glahn, William 1 1 1 1 1 1 1 1 1 1 1 11 100%
Hoffman, Howard 1 1 1 1 1 1 1 1 8 89%
Horan, Michelle 1 1 1 1 1 1 1 1 1 1 1 11 100%
Jackson, Carolyn 1 1 1 1 1 1 1 1 1 1 10 91%
Kostuch, Keith 1 1 1 1 1 1 1 1 1 1 10 91%
Manser, Richard 1 1 1 1 1 1 1 1 1 1 10 91%
Satterlee, Lauren 1 1 1 1 1 1 1 1 1 9 82%
Seeley, Melissa 1 1 1 1 1 1 1 1 1 9 82%
Shanmugavel, Ramesh 1 1 1 1 1 1 1 7 78%
Waddick, Louise 1 1 1 1 1 1 1 1 1 1 10 91%
Students:
Fernands, Madeline 1 1 1 1 100%
Kim, Joanna 1 1 1 1 4 36%
Madhok, Gauri 1 1 1 1 1 1 6 55%
ENERGY & ENVIRONMENT COMMISSION
Resigned
RESOLUTION
Watershed DistrictCity of Edina supports for state law that provides limited
liability to commercial salt applicators that are certified through an established
voluntary salt applicator certification program.
WHEREAS chloride contamination of water resources has been found in urban
areas around the state;
WHEREAS the Minnesota Pollution Control Agency (MPCA) has listed 39 waterbodies in
the Twin Cities metro area as impaired for chloride and has completed Total
Maximum Daily Load(TMDL) studies on Nine Mile Creek and Shingle Creek and is
currently developing TMDLs for the remaining impaired waterbodies through a
metro-wide TMDL study; and
WHEREAS the TMDL studies have indicated that the largest chloride source to our lakes
and streams is through the application of chloride compounds on roads, parking
lots, sidewalks and other hard surfaces for winter maintenance practices; and
WHEREAS liability for property damage or personal injury as a result of snow or ice is
one of the main reasons over-salting occurs and many private commercial
contractors and property owners are reluctant to implement salt-reduction
practices for fear of increased liability; and
WHEREAS the MPCA currently oversees a voluntary Smart Salting Certification Program
that provides training to public and commercial salt applicators, private property
owners and managers and others on how to maintain safe surfaces using salt
efficiently;
NOW, THEREFORE BE IT RESOLVED, the Minnesota Association of Watershed
DistrictCity of Edinas supports passage and enactment of state law that provides a
limited liability exemption to commercial salt applicators and property owners
using salt applicators who are certified through the established salt applicator
certification program who follow best management practices.
1.1 A bill for an act
1.2 relating to environment; establishing certified salt applicator program; limiting
1.3 liability; authorizing rulemaking; proposing coding for new law in Minnesota
1.4 Statutes, chapter 116.
1.5 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
1.6 Section 1. [116.2025] VOLUNTARY SALT APPLICATOR CERTIFICATION
1.7 PROGRAM.
1.8 Subdivision 1. Definitions. For the purpose of this section, the following terms have
1.9 the meanings given:
1.10 (1) "commercial applicator'' means an individual who applies or supervises others who
1.11 apply salt for hire, but does not include a municipal, state, or other government employee;
1.12 and
1.13 (2) "salt'' means sodium chloride, calcium chloride, magnesium chloride, or any other
1.14 substance containing chloride.
1.15 Subd. 2. Voluntary certification program; best management practices. The
1.16 commissioner of the Pollution Control Agency must establish a program to allow commercial
1.17 applicators of salt to obtain certification as a water-friendly applicator. The commissioner
1.18 must develop a training program that promotes best management practices that use the least
1.19 amount of salt while ensuring safe conditions on surfaces traveled by pedestrians and
1.20 vehicles. The commissioner must certify a commercial applicator that has completed the
1.21 program as a water-friendly applicator for a period to be determined by the commissioner.
1.22 The commissioner must develop additional training or requirements for renewing the
1.23 certification. Notwithstanding section 16A.1283, the commissioner may charge a fee to
1 Section 1.
REVISOR CKM/NB 17-273802/03/17
State of MinnesotaThis Document can be made available
in alternative formats upon request
HOUSE OF REPRESENTATIVES
H. F. No. 1016NINETIETH SESSION
Authored by Hausman02/09/2017
The bill was read for the first time and referred to the Committee on Environment and Natural Resources Policy and Finance
2.1 commercial applicators to recover the costs of developing and administering this section.
2.2 The commissioner must post the best management practices developed under this section
2.3 on the agency's Web site.
2.4 Subd. 3. Liability. (a) A commercial applicator certified under this section or the owner,
2.5 occupant, or lessee of land maintained by a commercial applicator certified under this section
2.6 is not liable for damages arising from insufficiencies or hazards on any premises owned,
2.7 occupied, maintained, or operated by the applicator, owner, occupant, or lessee, even with
2.8 actual notice thereof, when the hazards are caused solely by snow or ice, and the commercial
2.9 applicator's, owner's, occupant's, or lessee's failure or delay in removing or mitigating the
2.10 hazards is the result of implementation, absent gross negligence or reckless disregard of the
2.11 hazard, of the best management practices developed by the commissioner under this section.
2.12 Commercial applicators certified under this section and owners, occupants, or lessees of
2.13 land maintained by a certified commercial applicator who adopt the best management
2.14 practices are presumed to be acting pursuant to the best management practices in the absence
2.15 of proof to the contrary.
2.16 (b) To receive the liability protection provided in paragraph (a), the commercial applicator
2.17 or the owner, occupant, or lessee of land must keep a written record describing the road,
2.18 parking lot, and property maintenance practices used. The written record must include the
2.19 type and rate of application of de-icing materials used, the dates of treatment, and the weather
2.20 conditions for each event requiring de-icing. The records must be kept for three years.
2.21 Subd. 4. Penalty. The commissioner may revoke or decline to renew the certification
2.22 of a commercial applicator who violates this section or rules adopted under this section.
2.23 Subd. 5. Rulemaking. The commissioner may adopt rules necessary to implement this
2.24 section.
2 Section 1.
REVISOR CKM/NB 17-273802/03/17
Date: December 7, 2017
To: Edina City Council
From: Energy and Environment Commission (EEC)
Subject: Reduction of over salting through a state law providing limited liability to private
commercial applicators certified through a voluntary program
Action
Requested: EEC request the Council pass the attached the resolution.
Situation:
Monitoring of Minnesota lakes, wetlands, streams and groundwater shows chloride accumulating
in urban areas across the state. Once in the water, chloride becomes a permanent pollutant and
continues to accumulate, with no feasible way to remove it. Chloride affects groundwater and
drinking water supplies, vehicles, infrastructure, soil and plants, and pets and wildlife. Especially
vulnerable are native Minnesota fish and invertebrates. Winter road deicers are the primary
source of chloride pollution. The chloride is carried by runoff directly into Minnesota’s waters.
Both Nine Mile and Minnehaha Creeks in Edina exceed United States Environmental Protection
Agency’s (EPA) recommended water quality criteria for chloride, which was adopted by
Minnesota Pollution Control Agency (MPCA). The standard for acute short-term exposure of
860 mg/L and chronic long-term exposure of 230 mg/L (TCMA Chloride Management Plan 2016)
Just one teaspoon of salt will permanently pollute five gallons of water.
Overuse of road salt, the extra amount that is applied to ‘assure’ public safety, is leading directly
to elevated chloride levels. According to MPCA, 365,000 tons of road salts are applied annually
in the Twin Cities (Asleson 2017). 78% of salt applied is retained in local surface water and
groundwater (Stefan et al. 2008)
Public entities, like cities, have been making progress toward reducing over salting. They have
long trained maintenance staff on proper us of salt. Many have adopted and implemented
chloride-management policies and best practices. As a general matter, public road authorities are
already statutorily protected from liability for snow and ice conditions on roads and sidewalks.
The challenge lies with the private commercial applicators, the companies businesses and
residents contract with to clear snow and keep their walkways, driveways and parking lots safe.
Private commercial applicators understandably over apply salt and are reluctant to reduce the
amount of salt applied out of concern over liability for property damage and injuries resulting
from accidents caused by snow and ice on sidewalks and other impervious surfaces. There is
little incentive to attend trainings or implement practices that cannot practically be introduced in
Page 2
their marketplace for fear of increased liability. Amount of road salts attributable to private
commercial applicators vary between 5% or 45% (Asleson 2017).
Background:
Prior to the early 1990’s, winter professionals primarily used sand and plowing to achieve public
safety. Since then, gradually more and more de-icing products have been used resulting in
accumulating chloride.
• 1998 Shingle Creek first water body listed as exceeding chloride standards (Asleson
2017).
• 2001 Fortin Consulting and Freshwater Society host first Road Salt Symposium (Asleson
2017).
• 2004 Nine Mile Creek listed as exceeding chloride standards. (TCMA Chloride TDML
Study)
• 2005, MPCA established a voluntary pilot educational Smart Salting program (Asleson
2017).
• 2008 Minnehaha Creek listed as exceeding chloride standards (TCMA Chloride TDML
Study)
• 2016, 39 water bodies in the Twin Cities metro area, and 47 statewide were listed by
MPCA as impaired for chloride (Asleson 2017).
• A recent MPCA study found that 30% of monitoring wells tested in shallow sand and
gravel aquifers in the Twin Cities metro area exceed the state chronic standard. One
third of wells across the state are showing increased chloride. (Asleson 2017).
• From1985-2014, there has been an 81% increase in chloride at Hastings Dam on the
Mississippi River (State of the River Report 2016).
In 2016 a bill was introduced by Representative Alice Hausman in the Minnesota House
(HF1016) that would provide limited liability protection to private commercial applicators. The
MPCA would provide statewide training. Private commercial applicators that undergo training,
earn and keep a current certification and establish they are following best practices on a
property through written records quality for limited liability in accidents relating to salt
application for themselves and the business or individuals that hire them. This program is
voluntary.
Assessment:
Providing limited liability for private commercial applicators is good for business, clean water and
public safety.
Data from MPCA shows that applicators that go through training make changes resulting in 30-
60% less salt use (Asleson 2017).
Page 3
Locally, two outstanding examples of change after attending MPCA Smart Salt Training are Edina
Public Schools Buildings & Grounds and Park Nicollet. Both have reduced salt usage without
compromising public safety.
• At Edina High School alone, the Edina Public Schools Buildings & Grounds crews
reduced salt usage from per event from 500-1000# to 0-150# per event. See
attachment.
• Park Nicollet’s 36 clinics reduced their salt usage by 45% in 2013-14 and an additional
28% in 2015-16. Landscape damage from salt was reduced 75%. They plan another 10%
reduction in 2016-17.
We believe and have been told by City staff that having both private commercial applicators and
City of Edina applicators using best practice and working to reduce salt usage will help the City
meet it’s MS4 guidelines.
Recommendation:
ECC recommends that Edina City Council adopt the attached resolution.
References
Asleson, B. (2017) Chloride Pollution: Sources and Strategies [PowerPoint slides] Clean Water
Council Policy Committee. MPCA, St. Paul, MN. 18 August 2017.
Edina Public Schools Salt Story, Attached Document
Stefan, H. , Novotny, E., Sander , A., and Mohseni , O . 2008. Study of Environmental Effects of
Deicing Salt on Water Quality in the Twin Cities Metropolitan Area, Minnesota. Minnesota
Department of Transportation. Report No. MN/RC 2008 - 42.
State of the River Report 2016, Friends of the Mississippi River and National Park Service
Twin Cities Metropolitan Area (TCMA) Chloride Management Plan 2016, Minnesota Pollution
Control Agency
Twin Cities Metropolitan Area (TCMA) TDML Study 2016, Minnesota Pollution Control Agency
Edina Public Schools/April 2017
Source: Tim Myre, Building & Grounds
Over the last three years the new management team at Edina Public Schools (EPS)
Building & Grounds has dramatically reduced winter salt usage on their sidewalks
while maintaining a safe environment for the thousands of students, staff and guests
who walk in and out of their properties each winter.
Supervisor Tim Myre says when he first arrived three years ago the district was using
multiple 50lb bags of salt per storm event just on their sidewalks. The high school
alone was using 500 - 1,000+ pounds per event. Now district-wide per event salt usage
is measured in the 10’s to 100’s of pounds and the high school uses zero to 150 pounds
per event.
The change all started when Building and Grounds staff began attending the
MPCA Winter Parking Lot and Sidewalk Maintenance Training. Myre credits the
training for expanding his crew's awareness of how to effectively manage salt
applications before, during and after storm events through equipment calibration and
proper timing. They learned that salting during a storm is actually counterproductive
because it creates slush, which can refreeze, creating more ice. Now pretreatment
along with sweeping are used before and during storms. Salting, if necessary, is
reserved for after the event. The School District has purchased some new snow
removal machinery that has greatly improved how much snow is left after sweeping,
reducing the amount of salt needed.
“At first many employees had varying ideas about how to solve snow and ice
problems on the grounds, but once they attended the training, everyone got on the
same page. Now it’s clear we can be safe and use a lot less (salt)”, says Myre.
The experience has been so positive that new department employees now routinely
attend salt training. In 2017 management committed to begin sending employees to
the new MPCA Turf Grass Maintenance with Reduced Environmental
Impacts Training and are looking forward to complimentary their success in the
winter season with new best practices during the growing seasons.
Original Contact: Tim Myre, District Grounds Supervisor, Edina Public Schools ISD 273
Current Contact: Brent Kaley, Grounds Keeper
C 612-7105229
Brent.kaley@edinaschools.org
Notes: Pallet of salt is 2500# or 50 bags
They cost $350-$400
Arts and Culture Commission 2018 Annual Work Plan Proposal Initiative # 1 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 12/31/2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: 20 hrs ☐ CTS (including Video) ☒ Other Staff: 20 hrs Make recommendations for and provide tactical support for design and fundraising for a new Art Center. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Click here to enter text. Initiative # 2 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 12/31/2018 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 20hrs ☒ CTS (including Video) ☒ Other Staff: Hrs_____________ Assist as requested with the City of Edina 2018 Comprehensive Guide Plan. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Click here to enter text.
Initiative # 3 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 12/31/2018 ☒ Funds available ($10,000) Funds are available for this project. ☒ Staff Liaison: 75 hrs ☒ CTS (including Video) 3 hrs ☒ Other Staff: 10 hrs Park Maint. Coordination of the public art program for 2018 and make recommendations to Council on future changes. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Click here to enter text. Initiative # 4 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 12/31/2018 and ongoing ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 30 hrs ☒ CTS (including Video) 10 hrs ☐ Other Staff: Hrs_____________ Annual Juried Show • Create subcommittee to help with coordination ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Click here to enter text. Initiative # 5 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 02/10/2017 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ Valentine Concert ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text.
Initiative # 6 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 02/10/2017 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ Author Studio • Create subcommittee to help with coordination • Locate authors ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text. Initiative # 7 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility 02/10/2017 ☒ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ Art Exhibits • Create subcommittee to help with coordination • Table Event • Volunteer as Greeters ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text. Initiative # 8 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☐ Funds available Funds are available for this project. ☒ Staff Liaison: 10 hrs ☒ CTS (including Video) 3 hrs ☐ Other Staff: Hrs_____________ Make recommendations to Parks and Recreation Commission to more clearly define formal relationship between the City and the John Philip Sousa Band. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text.
Initiative # 9 Council Charge (Proposed Charge Completed by CM) ☒☒☒☒ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Dec. 2018 ☐ Funds available Funds are available for this project. ☐ Staff Liaison: ☐ CTS (including Video): ☐ Other Staff: Hrs_____________ Study and report on the idea of the Art Center becoming a stand alone non-profit organization. ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). $2,500 needed. Progress Report: Click here to enter text. Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 60 minutes): ☐ Mar ☐ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☒ Oct ☐ Nov Council Comments:
Board/Commission: Community Health Commission
2018 Annual Work Plan Proposal
Initiative
1
Council Charge
1 2 3 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
New Initiative Continued Initiative Ongoing Responsibility All of 2018 None beyond City
contribution to
District initiative.
None
Provide City representative on steering committee for Wellness
Initiative at Edina Public Schools. Invite Edina Public School
representative to Community Health Commission meeting for
update and discussion.
Progress Report:
Initiative
2
Council Charge
1 2 3 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
New Initiative Continued Initiative Ongoing Responsibility All of 2018 None None beyond Local Public Health Act
responsibilities Participate in comprehensive plan update process including a focus
on health-in-all-policies concepts.
Progress Report:
Initiative
3
Council Charge
1 2 3 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
New Initiative Continued Initiative Ongoing Responsibility All of 2018 None None
Receive regular updates from Bloomington Public Health (BPH)
regarding Public Health and Public Health Emergency Preparedness
activities in the City provided through contract with BPH. Provide
recommendations to City Council regarding annual renewal of
contracts.
Progress Report:
Initiative
4
Council Charge
1 2 3 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
New Initiative Continued Initiative Ongoing Responsibility All of 2018 None None
Research and evaluate current regulations regarding secondhand
smoke, specifically in multi-unit housing living situations and other
public areas such as restaurant patios.
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like
to work on them in the current year, it would need to be approved by Council.)
Proposed Month for Joint Work Session (one time per year, up to 60 minutes): June
Council Comments:
Commission: Energy and Environment Commission
2018 Annual Work Plan Proposal
Initiative # 1 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility December
2018
Funds available
Funds are available for this project.
Staff Liaison: Hrs___50______
CTS (including Video)
Other Staff: Hrs____10______
Assist as requested with the development of the City’s new Comprehensive
Guide Plan. Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Progress Report:
Initiative # 2 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility June 2018 Funds available
Funds are available for this project.
Staff Liaison: Hrs____40______
CTS (including Video)
Other Staff: Hrs_____________
Review and comment on the PiE staff report. Funds not available
There are not funds available for this project (explain impact of Council
approving initiative in liaison comments).
Progress Report:
Initiative # 3 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility TBD Funds available
Funds are available for this project.
Staff Liaison: Hrs__50____
CTS (including Video)
Other Staff: Hrs_____________
Coordinate up to two annual community outreach and education events to
increase community awareness and actions regarding environment /
sustainability / resiliency.
Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Progress Report:
Initiative # 4 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility TBD Funds available
Funds are available for this project.
Staff Liaison: Hrs___30_____
CTS (including Video)
Other Staff: Hrs____220__
Review and comment on policy options for residential organics recycling. Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Progress Report:
Initiative # 5 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility October
and
December
2018
Funds available
Funds are available for this project.
Staff Liaison: Hrs___3___
CTS (including Video)
Other Staff: Hrs__12_____
Review and comment on proposed groundwater conservation policy. Funds not available
There are not funds available for this project (explain impact of Council approving initiative in liaison
comments). Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
1. Review and comment on environmental action plan
2. Review and report on solid waste collection policies in neighboring communities
3. Anticipate and identify emerging topics of interest that should be addressed by EEC
4. Review and comment on city staff annual report on green procurement as specified on green step city’s resolutions.
Proposed Month for Joint Work Session (one time per year, up to 60
minutes):
Mar April May June July Aug Sept Oct
Nov
Council Comments:
Commission: Transportation Commission
2018 Annual Work Plan Proposal
Initiative #1 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility October
2018
Funds available
Funds are available for this project.
Staff Liaison: Hrs__80________
CTS (including Video)
Other Staff: Hrs_____________
Recommend pilot plan for Edina/Southdale Circulator including pilot routes
and evaluation plan for the Edina/Southdale Bus Circulator Pilot Project.
Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Progress Report:
Initiative #2 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility March
2018
Funds available
Funds are available for this project.
Staff Liaison: Hrs____________
CTS (including Video)
Other Staff: Hrs_____________
Invite neighboring transportation commissions to have joint meeting with
the Edina Transportation Commission.
Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Progress Report:
Initiative #3 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility December
2018
Funds available
Funds are available for this project.
Staff Liaison: Hrs____________
CTS (including Video)
Other Staff: Hrs_____________
Review and comment on solutions for high school motor vehicle traffic and
parking affecting neighborhoods adjacent to Edina High School.
Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Progress Report:
Initiative #4 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility July 2018 Funds available
Funds are available for this project.
Staff Liaison: Hrs____________
CTS (including Video)
Other Staff: Hrs_____________
Assist as requested with the development of the City’s new Comprehensive
Guide Plan.
Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
1. Define and implement equity criteria for Pedestrian and Cyclist Safety (PACS) Fund projects, and integrate with the City’s Race and Equity Task Force
efforts.
Proposed Month for Joint Work Session (one time per year, up to 60
minutes):
Mar April May June July Aug Sept Oct
Nov
Council Comments:
Commission: Human Rights and Relations Commission
2018 Annual Work Plan Proposal
Initiative # 1 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility April 2018 Funds available
Funds are available for this project.
Staff Liaison: Hrs__10
CTS (including Video)
Other Staff: Hrs_____________
Tom Oye Award (Martin)
($75 for plaque + possible cost for new printed materials)
Coordinate recognition
Track nominations
Update website
Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Progress Report:
Initiative # 2 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility August
2018
Funds available
Funds are available for this project.
Staff Liaison: Hrs__8
CTS (including Video)
Other Staff: Hrs_____________
Bias Offense Response Plan
Review and update, if needed, annually
Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison comments).
Progress Report:
Initiative # 3 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility October
2018
Funds available
Funds are available for this project.
Staff Liaison: Hrs__10
CTS (including Video)
Other Staff: Hrs_____________
Sharing Values, Sharing Communities (Edelson/Meek): Commission will
coordinate 1 or 2 annual community events.
($300 for marketing materials and refreshments, depending on event)
Topic to be determine by commission
Event Coordination
Communications/Marketing
Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Progress Report:
Initiative # 4 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility April 2018 Funds available
Funds are available for this project.
Staff Liaison: Hrs__15
CTS (including Video)
Other Staff: Hrs_____________
Days of Remembrance
($75 for printed materials, $100 for refreshments)
Speakers and focus to be determined by commission
Event coordination
Communications/Marketing
Funds not available
There are not funds available for this project (explain impact of Council approving initiative in liaison comments).
Progress Report:
Initiative # 5 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility December
2018
Funds available
Funds are available for this project.
Staff Liaison: Hrs__10
CTS (including Video)
Other Staff: Hrs_____________
Comprehensive Plan
Assist with reviewing and updating of the 2018 Comprehensive Plan
Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
1. Partnership with School District
2. Affirmation of Edina, as a Human Rights City, as a Welcoming Community for all residents, including immigrants and refugees.
Proposed Month for Joint Work Session (one time per year, up to 60
minutes):
Mar April May June July Aug Sept Oct Nov
Council Comments:
Commission: Heritage Preservation Commission 2018 Annual Work Plan Proposal Initiative # 1 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing ☒ Funds available Funds are included in the Planning Department Budget. ☒ Staff Liaison: 10 hours ☐ CTS (including Video) ☒ Other Staff: Consultant, Robert Vogel, Evaluate potential heritage resources to add to the determined eligible for heritage landmark designation list. -Research ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Initiative # 2 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing ☒ Funds available Fees are collected for COA Applications: $600 or $1200 for a new house in the CCD. ☒ Staff Liaison: 70% of the work of the HPC is reviewing COA’s. 70% of staff’s time for HPC is also relates to COA’s. Staff meets with applicants, answers COA questions, processes applications and writes staff reports. ☒ Other Staff Consultant, Robert Vogel: Staff Consultant Vogel reviews all of the COA’s and writes a memo to staff with a recommendation. Review Certificates of Appropriateness (COA) application for changes to heritage landmark designated properties. -Preservation ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report:
Initiative # 3 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing ☒ Funds available Funds are included in the Planning Department Budget. ☒ Staff Liaison: 20 hours ☐ CTS (including Video) ☒ Other Staff, Consultant Vogel will work on drafting a Plan of Treatment for each property that is designated. Invite owners of determined eligible properties to designate their properties Edina Heritage Landmarks. -Preservation ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Initiative # 4 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing ☒ Funds available Funds are included in the Planning Department Budget. ☒ Staff Liaison: 20 hours ☒ CTS (including Video) ☐ Other Staff Provide opportunities for the public to engage in celebrating Edina’s heritage during Preservation Month (May), and throughout the year. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report:
Initiative # 7 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☒☒☒☒ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility 2018 ☒ Funds available Funds are included in the Planning Department Budget. ☒ Staff Liaison: 20 Hours ☐ CTS (including Video) ☒ Other Staff: Consultant, Robert Vogel, is continuing to work on the Comprehensive Plan as requested. Comprehensive Plan Update-assist as requested with the development of the City’s Comprehensive Plan update. ☐ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Progress Report: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 60 minutes): ☐ Mar ☐ April ☐ May ☐ June ☐ July ☒ Aug ☐ Sept ☐ Oct ☐ Nov Council Comments:
Commission: Parks & Recreation Commission
2018 Annual Work Plan Proposal
Initiative #1 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility Dec. 2018 Funds available
Funds are available for this project.
Staff Liaison: Hrs. 160
CTS (including Video)
Other Staff: Hrs_____________
Review and comment on design phase, including community engagement,
of Arden Park Natural Resource Plan.
Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Progress Report: Julie Strother and Eileen McAwley
Initiative #2 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility Dec. 2018 Funds available
Funds are available for this project.
Staff Liaison: Hrs____________
CTS (including Video)
Other Staff: Hrs_____________
Review and make recommendations for the Weber Woods Master Plan.
Funds not available
There are not funds available for this project (explain impact of Council
approving initiative in liaison comments).
Progress Report: Matt Dahlien, Brenda McCormick, Koren Nelson, Julie Strother
Initiative #3 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility Oct. 2018 Funds available
Funds are available for this project.
Staff Liaison: Hrs. 40
CTS (including Video)
Other Staff: Hrs. 180
Complete a study and report for field, courts and rinks capacity and
utilization from the data provided by staff.
Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Progress Report: Greg Good, Eileen McAwley
Initiative #4 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility Dec. 2018 Funds available
Funds are available for this project.
Staff Liaison: Hrs. 200
CTS (including Video)
Other Staff: Hrs_____________
Assist as requested with the development of the City’s new Comprehensive
Plan
Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Progress Report: Parks & Recreation Commission
Initiative #9 Council Charge (Proposed Charge Completed by CM)
1 (Study & Report) 2 (Review & Comment)
3 (Review & Recommend) 4 (Review &
Decide)
Target
Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
Initiative Type
New Initiative Continued Initiative Ongoing Responsibility Dec. 2018 Funds available
Funds are available for this project.
Staff Liaison: Hrs. 200
CTS (including Video)
Other Staff: Hrs_____________
Make recommendations to Council to more clearly define formal
relationship between the City and the John Philip Sousa Band.
Arts and Culture supporting this initiative with a review and
comment on relationship
Funds not available
There are not funds available for this
project (explain impact of Council
approving initiative in liaison
comments).
Progress Report:
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to
work on them in the current year, it would need to be approved by Council.)
Environmental Stewardship
Funding Options (project plan)
Proposed Month for Joint Work Session (one time per year, up to 60
minutes):
Mar April May June July Aug Sept Oct Nov
Council Comments:
Board/Commission: Planning Commission
2018 Annual Work Plan Proposal
Initiative Council Charge
1 2 3 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
New Initiative Continued Initiative Ongoing Responsibility 2018 No. Yes. Planning Staff spends the majority
(over 80%) of its time in support of land
use applications brought before the
planning commission and city council.
This includes meeting with applicants,
preparing staff reports, answering
questions from the public, preparing for
and attending meetings, and project
follow up to ensure compliance.
The Planning Commission is responsible to review all Land Use
applications submitted to the City of Edina. Land Use applications
include: Variances; Site Plan Review; Sketch Plan Review; Conditional
Use Permits; Subdivision; Lot Line Adjustments; Rezoning; and
Comprehensive Plan Amendments.
To accomplish this responsibility the Planning Commission meets
twice per month, on the second and fourth Wednesday of the
month. The Planning Commission typically reviews 3-4 of the above
requests each agenda.
Progress Report:
Initiative Council Charge
1 2 3 4
Target Completion
Date
Budget Required
(Staff Liaison)
Staff Support Required
(Staff Liaison)
New Initiative Continued Initiative Ongoing Responsibility December 31, 2018 Yes. Included in the
CIP
Yes. This will require many hours of
preparation and work scheduling and
attending meetings. Staff will
coordinate with the PC Chair and
planning consultants and provide
background information as the plan
moves through the process. The
Comprehensive Plan Update is
anticipated to take up a lot of staff time
in the next two years.
Comprehensive Plan Update. Update required every 10 years by the
Metropolitan Council. The update will include mini small area plans
for all areas not completed in the current Comprehensive Plan. That
includes: 50th & France, Grandview, Southdale Area, 70th and Cahill,
44th and France. 50th & France will be started in 2018; Grandview,
Southdale and 70th and Cahill are anticipated to be completed.
Progress Report:
INSTRUCTIONS & TIMELINE
October
2017
A 2008 Comprehensive Plan chapter(s) will be given to the
Commission whose work is most closely related. For example,
members of the Edina Transportation Commission will receive the
Transportation Chapter from the 2008 Comprehensive Plan.
Objective 1
November
2017
Commissions will discuss their chapter(s), giving attention to goals
and policies at the conclusion of each chapter to determine their
current relevancy. It is anticipated that the discussions will include
critical evaluations of the goals and policies using the following
considerations and documents:
Changes that have taken place since the 2008
Comprehensive Plan
Examples of changes include: Economy, Environment,
Demographics, Housing, etc.
Vision Edina 2015 and Big Ideas Report (2017)
Commissions should review chapters through the
eight Vision Edina strategic focus area lenses.
Additional Edina Guiding Documents
Chamber of Commerce – Economic
Development/Stakeholder Engagement Analysis
(January 2017)
Quality of Life Survey (August 2017)
Living Streets Plan (2015)
Affordable Housing Policy (2015)
Parks, Recreation and Trails Strategic Plan (2015)
Metropolitan Council System Statement for the City of
Edina (2015)
Objective 1
November
2017
Determine if the goals and policies outlined in 2008’s
Comprehensive Plan should be:
eliminated or retained
retained and modified
completely re-written or
created for inclusion in a current chapter and/or
new chapter
Objective 2
Dec 2017/
Jan 2018
Engage with other to discuss overlapping issues and assist
with writing appropriate goals and policies.
Objective 3
Jan/Feb
2018
Complete work objectives Objective
1,2,3
March
2018
Make recommendations to policies, goals and/or the
addition of content
Commissions will present recommendations to
the Planning Commission at March work
sessions.
Objective 4
Comprehensive Plan Discussion
When writing the new chapter, keep it concise. Current chapter is too long with too much backstory.
Chapter should be a summary, ideally less than 6 pages, with an appendix that can provide a history and
more specific examples. When maps are added (i.e. gross solar potential map), add that the fact that
the map was a point in time. If possible, add real-time or updated maps over time.
Throughout the plan, EEC wants to see:
• City operations be a leader.
• City staff consider the impact of climate change on making decisions on staffing and services.
• Environmental sustainability and stewardship framed in practical outcomes and trade-offs.
Opportunities
1. Value Statement: The City of Edina supports environmental policy and practices values that
positively impact the community. Environmental stewardship was identified as one of seven key
strategic focus areas for the City. Vision Edina stated: Community residents and stakeholders
believe that Edina can take an active and ambitious internal and regional leadership role in
embedding environmental stewardship principles through actions such as promoting more
comprehensive recycling, smart building and energy efficiency practices.
a. This includes clean energy, reduction of GHG emissions, clean water, responsible
management of solid waste, clean air, ecological health and wise management of
natural resources.
2. Goals: Goals are our way to prioritize action, get resources, and measure our actions. Meeting
these goals will require trade-offs by communities.
a. GHG goal: 30% Greenhouse gas(GHG) emissions reduction by 2025, 80% emissions
reduction by 2050.
i. Meeting this goal will necessitate discussions on trade-offs in development &
density and their carbon impacts. For example, density can provide a lower
carbon footprint per resident and new development can be more energy
efficient. But increasing the population through density would increase
community the community’s carbon footprint.
b. Waste goal: Reduce residential waste 75% by 2030.
c. Other state (reference water section for water goals)
d. Note: Goals are the top referenced section of this Comp Plan chapter.
3. Policy: The city will focus through staff and commission to amend and approve policies that
support sustainable actions, meet sustainability goals, and meet the needs of the community.
4. Education: We encourage city to connect on policies, learn best practices.
a. We will use city staff, EEC, organized neighbors, and neighbor-to-neighbor opportunities
to promote sustainable actions.
5. Alliances: Edina is a part of a larger community. It is important to build alliances across City
Commissions, with Edina School District, Chamber of Commerce, Hennepin County, and other
government entities within the region to connect on policies, learn best practices, and share
resources.
Topic Areas
6. City facility – City facility and operations will lead by example and commit resources to achieving
our sustainability goals. This would include:
a. Integrating strategy, planning, and budgetary decisions
b. Encouraging city staff to embed sustainability into decision-making, budget process,
capital improvements and build alliances across City Departments.
c. Operations - Green building policy, net new city buildings
i. Operational aspects (like irrigation, tree canopy and green space).
ii. Share resources example (South Metro training center.)
d. Report - setting baselines and report out on (e.g. energy utilization, purchasing, new
buildings)
7. Commercial Guidelines
a. Constructions & Design- encourage green buildings, energy guidelines , give to get
options, demolition
b. Operations – encourage energy consumption/efficiency, minimize waste, water quality,
water drainage
i. Solid waste
c. Capturing opportunities to educate (with appendix of big ideas)
d. Drainage and impervious surfaces, run-off plans
e. Energy efficiencies and residential energy options
f. Lawns and plant diversity - permeable lawn, grass (appendix the weed) Tree policy,
g. Rebate and financial options
8. Residential
a. Utilize policies available to support green buildings (design, materials, etc), energy
efficiency and residential energy options, responsible demolition, pervious surface use,
smart water use (ex. Irrigation), reduction of waste and plant biodiversity (including
tree canopy and green space).
i. Give to get options was mentioned as a policy form.
b. Continue to reassess policies that impact drainage and impervious surfaces (i.e.
construction permits needing run-off plans) and look for ways to stack benefits (i.e.
utilizing native plants that can absorb run-off, support pollinators, and clean water
versus use of a buried cistern)
c. Beyond policy, look for opportunities to educate (with appendix of big ideas)
9. Natural resources
a. Solid waste – Encourage all to think of their waste footprint, use the waste reduction
pyramid (i.e. rethink, reduce, reuse, recycle), and anti-littering to reduce waste and its
impact on the environment.
i. As we manage waste (i.e. trash, recyclables, and organic recyclables), continue
to find ways for reduction via pick up options, hazardous waste, green
demolition, sharing economy, and the circular economy.
b. Energy
c. Water – See Water Chapter and notes below
d. Air Quality – Promote clean energy and other actions to improve air quality
e. Tree canopy has many stacked benefits (carbon sequestering, reduction in heat island
effect, support wildlife, etc). Review policy and actions that support tree canopy and
benefits.
To summarize: back to the basics. Reduce, reuse, recycle.
Other Chapters and Commission Notes:
Planning
• Density and Development discussion: Overall impact of density within the geographical outlines.
Density can provide a lower carbon footprint per resident, but increase the population would
increase community the community’s carbon footprint.
• Live, work, and play. Development that is more efficient has mixed use, which allows people to
cut their transportation carbon footprint when they live and work in close proximity.
Water
• Sewage management – No comments. Will grey water come into effect?
• Surface water management -
o Stormwater - Creating resilience plan for severe weather events and volatility.
Encourage resiliency systems
o Water quality - Consider the connection between stormwater and groundwater policy
o Wetlands - Do we talk about the relationship development and wetlands? Ask Jess if
we have a map on wetland
• Water supply – No comments
Cross Commission and Chapter Leads
A Commission will be provided a chapter(s) as the lead reviewer. This does not mean Commission’s
cannot provide input on other chapters AND there may be cases when a Commission creates content
that might be better served by its own chapter.
Chapter Title
Commission(s)
Commission
Designated Commission
Point of Contact
EEC Point of Contact
Community Profile Human Rights and
Relations Commission
Community Health
Commission
Keith Kostuch
Landuse & Community
Design
Planning Commission
Jimmy Bennett Bill Glahn
Richard Manser
Housing Human Rights and
Relations
Keith Kostuch
Heritage Preservation Heritage Preservation
Commission
Melissa Seeley
Transportation Transportation
Commission
Howard Hoffman
Water Resources
Management
Energy and Environment
Commission
Parks, Open Space and
Natural Resources
Parks and Recreation
Commission
Arts and Culture
Commission
Carolyn Jackson
Maddy Fernands
Energy, Environment, and
Resilience*
Energy and Environment
Commission
Community Services and
Facilities
Parks and Recreation
Commission Community
Health Commission
Human Rights and
Relations Commission
Arts and Culture
Michelle Horan
LouAnn Waddick
Minutes
Education and Outreach Working Group Energy & Environment Commission
Edina City Hall, Mayor’s Conference Room
I. Call To Order: November 2, 2017 and 7:10 pm
II. Attendees:Jeff Lundgren, Bob Gubrud, Kristopher Wilson, Chuck Prentice,
Paul Thompson
III. Agenda approved
IV. Minutes from last meeting approved unanimously
V. Topics Discussed:
a. Write thank you to sponsors
i. Audi done by Tara
ii. GV, Kris
iii. DQ, Clover (Lauren to request)
b. Thank you to exhibitors
i. Paul to create SurveyMonkey for exhibitors
ii. Lauren to follow up with email with thank you and survey link
iii. Need to identify volunteer to correlate survey results and phone
comments
c. Follow up with attendees
i. Need to divide list by number of volunteers to follow up with email
message
ii. Tara will share list (from passports) & script
1. Invite to volunteer with EEC and Residential Energy Work
Group (host a house party) etc.
iii. Follow up by e-mail, phone, or possibly in person if interested in
volunteering (remaining budget for coffees?)
iv. Ask Lauren and Howard to work on idea to set up a perpetual
resource possibly on the web for residents to commit to making
changes and then following up and then tracking
d. Discuss lessons learned
i. Defer to next meeting: Will wait for feedback from the vendors and
more volunteers to be present.
VI. Adjournment: 9:00pm
VII. Next Meeting: December 7