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HomeMy WebLinkAbout2017-12-19 City Council Regular Meeting Minutes MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL DECEMBER 19, 2017 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:02 p.m. II. ROLLCALL Answering rollcall were Members Brindle, Fischer, Staunton, Stewart, and Mayor Hovland. 111. MEETING AGENDA APPROVED Member Fischer made a motion, seconded by Member Brindle, approving the meeting agenda as presented. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. IV. COMMUNITY COMMENT Ken Potts, 1236 Crocker Avenue, shared concerns regarding residential redevelopment and discretion surrounding the amount of fill and waiver of permit fees. He referred to a recent project where a berm was constructed on Glouster Drive over both private and City land that resulted in neighborhood character changes and asked for better regulations and review. V. CONSENT AGENDA ADOPTED AS PRESENTED Member Brindle made a motion, seconded by Member Fischer, approving the consent agenda as follows: V.A. Approve minutes of December 5, 2017, Work Session and December 5, 2017, Regular Council meeting V.B. Receive payment of the following Claims as shown in detail on pre-list dated December 7, 2017, and consisting of 32 pages: General Fund $334,759.57, Police Special Revenue $357.85, Pedestrian And Cyclist Safety $10,005.43, Conservation & Sustainability $1,300.00, Working Capital Fund $46,481.01, PIR Construction Fund $8,889.25, Equipment Replacement Fund $32,486.42,Art Center Fund $3,849.43, Golf Dome Fund $6,907.29, Golf Course Fund $2,760.85, Ice Arena Fund $53,863.02, Sports Dome Fund $18,104.79, Edinborough Park Fund $8,958.00, Centennial Lakes Park Fund $1,512.10, Liquor Fund $259,142.56, Utility Fund $40,552.87, Storm Sewer Fund $18,341.33, Risk Mgmt ISF $1,000.00, PSTF Agency Fund $6,802.53, Centennial TIF District$226,805.00, Payroll Fund $2,876.00: Total $1,085,755.30 and per pre-list dated December 14, 2017 and consisting of 38 pages: General Fund $254,506.76, Police Special Revenue $2,060.00, General Debt Service Fund $450.00, PIR Debt Service Fund $4,976.49, Working Capital Fund $130,083.88, PIR Construction Fund $1,143.19, Equipment Replacement Fund $16,070.00, Art Center Fund $8,229.91, Golf Dome Fund $2,328.58, Golf Course Fund $8,941.37, Ice Arena Fund $43,628.26, Sports Dome Fund $3,008.75, Edinborough Park Fund $6,472.91, Centennial Lakes Park Fund $4,117.16, Liquor Fund $174,176.38, Utility Fund $699,798.21, Storm Sewer Fund $174,327.05, Recycling Fund $38,181.96, PSTF Agency Fund $9,214.89, Centennial TIF District $91,031.24-, Pentagon Park District $17,057.00: TOTAL $1,507,741.51 V.C. Adopt Proposed Increase in Utility Franchise Fees: Ordinance No. 2017-16 and Ordinance No. 2017-17 V.D. Adopt Resolution No. 2017-145 Setting Polling Place Locations for the 2018 Election Cycle V.E. Amend the 2018 City Council Meeting Schedule Page 1 Minutes/Edina City Council/December 19, 2017 V.F. Approve Mutual Aid Agreement: City of Bloomington, Super Bowl 2018 V.G. Approve Request for Purchase, awarding the bid to the recommended low bidder, WSB & Associates, Inc., GIS Support Agreement, $$59,928.00 V.H. Approve Request for Purchase, awarding the bid to the recommended low bidder, Environmental Systems Research Institute, Inc., 2018 ESRI GIS Enterprise License Agreement, $35,000 V.I. Approve 2018-2019 Union Contract for Teamsters Local 320 Police Officers V.J. Approve 2018-2019 Union Contract for IUOE Local 49 Public Works V.K. Adopt Resolution No. 2017-141 and Resolution No. 2017-142; Final Plat, Market Street, Vacating Street and Utility Easement and Accepting Drainage and Utility Easement V.L. Accept Response to Petition: Hills of Braemar Association Request for Street Paving V.M. Approve Request for Purchase, awarding the bid to the recommended low bidder, Leica Geosystems, Leica Survey Equipment, $$64,430.00 V.N. Approve Traffic Safety Report of November 1, 2017 V.O. Adopt Resolution No. 2017-146: Approve Agency Agreement with MnDOT V.P. Amend Redevelopment Agreement for 3925, 3930 and 3944 Market Street V.Q. Approve Sub-Grant Agreement with Market Street LLC V.R. Adopt Resolution No. 2017-143: France Avenue Temporary Parking Rollcall: Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. VI. SPECIAL RECOGNITIONS AND PRESENTATIONS VI.A. NOVEMBER SPEAK UP, EDINA: GRANDVIEW GREEN HIGHWAY 100 "LID"—PRESENTED Senior Communications Coordinator Kaylin Eidsness outlined the public engagement process used to gather information on Grandview Green Highway 100 "LID". Ms. Eidsness presented a summary of comments, requests, and suggestions received. The Council inquired about tracking respondents each month for Speak Up, Edina and suggested creating an aggregate history for participation levels to determine the best way to use this tool. VII. PUBLIC HEARINGS HELD —Affidavits of Notice presented and ordered placed on file. VII.A. ISSUANCE AND REISSUANCE OF BONDS PURSUANT TO SECTION 147(F) OF THE INTERNAL REVENUE CODE, RESOLUTION NO. 2017-144 —ADOPTED Finance Director Presentation Finance Director Uram shared that Council was requested by the city's bond counsel to hold a public hearing on the proposed re-issuance and issuance of G.O. Bonds. He stated in 2009 and 2012 the City issued General Obligation to finance improvements at Braemar Ice Arena and based on discussions with Bond Counsel and the city's financial advisor, staff was requesting the City issue the Series 2017D Bonds and "re- issue" the City's other outstanding debt with respect to Braemar. Mr. Uram explained the re-issuance was needed to provide the City flexibility as to the use of Braemar Ice Arena generally and to ensure compliance with IRS regulations because the Braemar Ice Arena was used by athletic associations and other tenants. The Council asked if providing space for non-profit organizations would attract more buyers for these bonds. Mr. Uram replied there was no real difference in bond types. Mayor Hovland opened the public hearing at 7:14 p.m. Public Testimony No one appeared. Member Brindle made a motion, seconded by Member Fischer, to close the public hearing. Page 2 Minutes/Edina City Council/December 19. 2017 Ayes: Brindle, Fischer, Staunton, Stewart, Hovland. Motion carried. Member Stewart introduced and moved adoption of Resolution No. 2017-144 authorizing the reissuance of$2,1100,000 General Obligation Bonds, Series 202C and the issuance of$1,640,000 General Obligation Recreational Revenue Refunding Bonds, Series 2017D. Member Staunton seconded the motion. Rollcall: Ayes: Brindle, Staunton, Stewart, Hovland Motion carried. Vlll. REPORTS/RECOMMENDATIONS— (Favorable vote of majority of Council Members present to approve except where noted). VIII.A. RESOLUTION NO. 2017-147: 5712 WOODLAND LANE — FIRST FLOOR ELEVATION VARIANCE —ADOPTED Community Development Director Presentation Community Development Director Teague said this item was tabled at the November 8, 2017, City Council meeting to allow the applicant the opportunity to revise plans and design of the home to minimize neighborhood impacts. He explained the revisions of lowering the height of the home by 4.5 feet and while removal of the basement was considered, it was determined not feasible by the applicant. Mr. Teague said the Planning Commission approved the variance for a 6.1-foot first floor elevation variance request for a new home on a vote of 4-2. Applicant Presentation Andrew Porter, Refined Custom Homes, presented the revised plan to address the height and mass of the floor plan. He commented on the FEMA established flood plain and how they were forced to raise the current level from the current grade on only a portion of the lot due to the floodway. He referred to the suggestion to remove the basement requirement and the tight footprint but how the home would not qualify for financing or meet appraisal. He said the suggestion for a detached garage option would place the garage well into the floodway and a tuck-under garage would create a wall facing the cul-de-sac instead of a soft transition of landscaping. Mr. Porter presented a solution of a 4.5-foot reduction from 28.3 feet to 23.9 feet through reduction of peak pitch and outlined the benefits of approving the variance which included an occupied versus vacant home and removal of a dangerous hazard from the floodway. The Council asked questions regarding finished first floor elevations,flood plain levels, property value targets, and whether the inherent problems with the lot were factored into the value. Mr. Porter explained the value was based on lot value plus square footage which resulted in the $1.6-$2 million range. The Council inquired about lowering ceiling heights and the lowest proposed floor levels. Mr. Porter responded the lowest level was 858.3 feet or approximately four feet from where they have to be, adding since the home was a split-level the front door would be higher. The Council expressed concerns about changing the grade to come into compliance with FEMA and resulting in a retaining wall with similar drainage problems to the Morningside neighborhood and suggested the improvements occur without a variance. Mr. Porter said that option would not address the water concern and the height and look of the home would not be different. The Council said the home would not fit the character of the neighborhood as the front door would be six feet higher and suggested lowering the home to fit the neighborhood or finding other designs to work on the other side of the sewer line. Mr. Porter said setting the lowest floor at 862.2 feet made it difficult to fit the home into the neighborhood's character and building a porch or breezeway on the other side of the sewer line would place the home in the floodway. Page 3 Minutes/Edina City Council/December 19, 2017 The Council confirmed that fill would not be brought to the floodway but to the front yard and expressed concerns about the front door level and retaining walls. They commented on the threshold of the first floor and creating an artificial perch for the home as well as retaining walls and how the plan did not match neighborhood and the site dictates what could be built. Mr. Teague noted the Council must take action unless the applicant wished to extend the 60-day rule. Member Fischer moved to adopt Resolution No. 2017-147 denying a variance at 5712 Woodland Lane to exceed the 1-foot first floor elevation of the previous home at 5712 Woodland Lane based on Section 2 Findings, Article 2.03, as amended that the applicant has not demonstrated that a new home can be built without a variance of the first-floor height as requested. Member Brindle seconded the motion. The Council considered a friendly amendment to include additional findings that a new home cannot be built as requested because the sewer line and flood plain make the buildable area of the lot significantly smaller than it appears. The Council clarified the home does not have to be a rambler and the applicant could construct another style of home. At the recommendation of City Attorney Knutson, the Council amended the motion to include Article 2.02 that the first-floor elevation and front door of the new home was too high compared to adjacent homes. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. VIII.B. SKETCH PLAN: PENTAGON PARK NORTH PARCEL — REVIEWED Community Development Director Presentation Mr. Director Teague said the Council was asked to consider a sketch plan proposal to develop 10.86 of the 27 acres in the Pentagon North Parcel located on 77th Street, south of Fred Richards Park. He said the first phase of Pentagon North would include two five-story residential buildings with underground parking, a 325-unit market rate all-age apartment building and a 225-unit continuum of care senior building. Applicant Presentation Joe McElwain, Chase Real Estate, outlined the two-building complimentary use project that would kick-start the West 77th Street development and park plans for Fred Richards Park. He stated the affordable housing development would be before the Council next year and shared architectural aspects with brick, glass and design interest. He outlined the 750,000 square feet of shared elements of a residential market rate building and future phases that could include more housing. The Council shared the proposed uses were acceptable but more mixed uses could be difficult. They commented about intentional entrances to the Fred Richards Park and inquired why Chase would focus on the first 10 acres with senior and market rate apartments over the next two-three years. The Council suggested collaboration on the entry to the Park, water tables, decreased surface parking, shared parking and increased sustainability efforts such as a green roof, LEED standards, and solar where appropriate. The Council also shared comments regarding stormwater areas and a water feature. Mr. McElwain outlined parking of 40 shared stalls with much more in future phases. The Council stressed attracting tenants who rely on alternative modes of transportation and suggested outdoor meeting space between buildings such as gazebos or pocket parks and setting back the top story for walk areas and undulations of elevation. The Council commented on creating a parkway feel with angled or parallel parking and creating the feel of a large back yard with park access. They stressed the importance of affordable housing and creating engagement for people outside the property and commented on connectivity long-term for park benefit and a parkway feel. Mr. McElwain responded that a I 0-foot boulevard and new 8-foot pedestrian lane would be included as well as a meandering path. Page 4 Minutes/Edina City Council/December 19, 2017 The Council shared concerns on guest parking for the senior facility and cautioned on creating too much architecture. They shared concerns about the lack of a master plan and if the applicant would be requesting TIF assistance or more. Mr. McElwain said he understood the goal of housing across the project and were working with Hillcrest to coordinate those efforts. VIII.C. RESOLUTION 2017-120—ACCEPTING VARIOUS GRANTS AND DONATIONS—ADOPTED Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Stewart introduced and moved adoption of Resolution No. 2017-120 accepting various grants and donations. Member Fischer seconded the motion. Rollcall: Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. IX. CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE Mayor Hovland acknowledged the Council's receipt of various correspondence. IX.B. MINUTES I. COMMUNITY HEALTH COMMISSION, OCTOBER 9, 2017 2. HUMAN RIGHTS AND RELATIONS COMMISSION, NOVEMBER 14, 2017 3. PARKS AND RECREATION COMMISSION, NOVEMBER 14, 2017 Informational; no action required. X. AVIATION NOISE UPDATE —Received XI. MAYOR AND COUNCIL COMMENTS— Received X11. MANAGER'S COMMENTS— Received XIII. SCHEDULE OF MEETINGS, EVENTS AND DATES AS OF DECEMBER 19, 2017— Received XIV. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 9:1 1 P.M. Respectfully submitted, I Debra A angen, ity Cler Minutes approved by Edina City Council,January 3, 2018. James . Hovland, Mayor Video Copy of the December 19, 2017, meeting available. Page 5