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HomeMy WebLinkAbout2015-02-10 Park Board PacketAGENDA CITY OF EDINA, MINNESOTA PARK BOARD MEETING CITY COUNCIL CHAMBERS Tuesday, February 10, 2015 7 p.m. "THIS MEETING WILL BE TELEVISED" CALL TO ORDER III. APPROVAL OF MEETING AGENDA IV. ADOPTION OF CONSENT AGENDA A. Approval of Minutes — Regular meeting on Tuesday, January 13, 2015 lr�K�I1�Iul� ► • u u During "Community Comment, " the Park Board will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board Members to respond to their comments tonight. Instead, the Board might refer the matter to staff for consideration at a future meeting. VI. REPORTS/RECOMMENDATIONS A. Braemar Clubhouse Interior Renovations B. Park System Strategic Planning C. Redevelopment Planning Update for Grandview, Former Public Works Site — Bill Neuendorf, Economic Development Manager VII. CORRESPONDENCE AND PETITIONS A. Council Updates B. Veteran's Memorial Committee, Oct. 31, 2014 and Dec. 19, 2014 Approved Minutes VIII. CHAIR AND BOARD MEMBER COMMENTS IX. STAFF COMMENTS X. ADJOURNMENT The city of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something, please call 952-927-8861 72 hours in advance of the meeting. MINUTES OF THE REGULAR MEETING OF THE EDINA PARK BOARD HELD AT CITY HALL FEBRUARY 10, 2015 7 P.M. 1. CALL TO ORDER Chair Gieseke called the meeting to order at 7:07 p.m. 11. ROLL CALL Answering roll call were Members McCormick, Cella, Segreto, Gieseke, Steel, Jacobson, Jones Student Members Chowdhury, Colwell Member Greene arrived at 7:18 p.m. 111. APPROVAL OF MEETING AGENDA Member Segreto made a motion, seconded by Member Cella, approving the meeting agenda. Ayes: McCormick, Cella, Segreto, Gieseke, Steel, Jacobson, Jones. Motion carried. IV. ADOPTION OF CONSENT AGENDA Member Steel made a motion, seconded by Member Cella, approving the consent agenda as follows: W.A. Approval of Minutes — Regular Park Board Meeting of Tuesday, Jan. 13, 2015 Ayes: McCormick, Cella, Segreto, Gieseke, Steel, Jacobson, Jones. Motion carried. V. COMMUNITY COMMENT None Vl. REPORTS/RECOMMENDATIONS VI.A. Braemar Clubhouse Interior Renovations Ann Kattreh gave the Park Board an update on the interior renovations at Braemar Clubhouse. Member Jacobson asked if there will be outside seating. Ms. Kattreh replied they will have outside seating on the wrap-around patio and also hope to add a patio on the north side of the clubhouse to accommodate restaurant patrons as well. Member Segreto asked if that would be on the ground level to which Ms. Kattreh responded yes and added that there will be a nice view of the driving range and the first hole on the course. Member Steel asked if there were plans to add art work to which Ms. Kattreh replied they do intend to jazz it up in a variety of different ways. She explained their goal in providing the design they did is try to attract a wide variety of users. They want to make it a pleasing environment to their current golf users as well as make it a friendly and inviting environment for families. She added they want people to bring their business customers to Braemar as well as accommodate wedding parties and other rentals. Their goal is to be as neutral as possible and be able to add art and different things that can be added or taken away if it does not meet the particular need of the rental at that time. Member McCormick stated at one time there was discussion that they might do a portable dance floor but the plan shows it is a permanent dance floor. Ms. Kattreh explained that portable dances floors are a challenge and a big labor issue and therefore staff decided it should be permanent. Member Segreto asked if the lease with Tin Fish has been finalized to which Ms. Kattreh replied yes, the lease took effect Jan. 1, 2015. Member Segreto asked what the hours of operation will be. Ms. Kattreh explained she is not sure of the exact times; however, there is a requirement that they need to be open a certain amount of time before and after the golf course is open and closed. Member Segreto asked about winter hours to which Ms. Kattreh replied the Tin Fish has guaranteed that they will be open during the winter. Member Segreto asked if alcohol will be served to which Ms. Kattreh replied they will still be serving beer and wine. Member Segreto wondered if coffee will be served during the off hours for possible business meetings to which Ms. Kattreh responded yes. Member Segreto asked if there was wiring for presentations for business meetings to which Ms. Kattreh replied yes, they will be putting in a brand new audio/visual system. Member McCormick noted at the public open house there was some discussion about the televisions in the Tin Fish area and wondered what was determined. Ms. Kattreh pointed out the plan is to have the large TV on the south wall and add one or more TVs as well. She noted they are also talking about doing a closed circuit TV with Braemar Arena so if a parent drops a child off for practice at the arena they can come to the Tin Fish and watch their child on TV. Member McCormick asked when the Tin Fish will be ready to open. Ms. Kattreh replied the Tin Fish just got their building permit today and they are anticipating a six-week construction time so they are hoping to have everything ready to go by April 15. Member Segreto asked if the orange compartment shown in the layout relate to the furniture that was chosen. Ms. Kattreh indicated she was not sure if that is the actual color selection but will find out. Member Segreto commented she thought the orange could become outdated to which Ms. Kattreh agreed. Member McCormick asked if the colors of the wood represent what the actual colors will be. Ms. Kattreh responded the color of the wood in the layout does not represent the actual colors of the wood and added they are trying to figure out the best use of funds without gutting the entire facility. Member Segreto asked if they are requiring the restaurant to recycle. Ms. Kattreh responded they are as well as the restaurant is only using compostable materials and will have food composting as well. Member Jacobson asked if there is going to be any capability to order food from the outside such as a drive -up window to which Ms. Kattreh indicated they are pursuing a couple of things. She noted they are looking at adding a satellite location at the driving range building as well as envision taking fresh food there so residents would be able to bike up and grab something. At this location, they are also going to be exploring an app to order something and then pick it up to at a walk-up window. Member Segreto asked how long the lease is to which Ms. Kattreh replied it is a five-year lease with a five-year option. 2 VI.B. Park System Strategic Planning Mr. Terry Minarik from Confluence gave the Park Board an update on where they are at in the process with the Strategic Plan. Member McCormick wondered if there is a purpose or vision statement that the plan points fall under that the Committee was working towards. Mr. Minarik stated what we are going to do now is take some of the guiding principles and give a definition of what they describe and what they are and those will become vision statements as well. They will also try to categorize those under a different heading. There will be more specific headings for each of the goals as they move forward. He stated a lot of the inventory and benchmark analysis will help them to define the goals. Member Gieseke indicated he liked this but was a little confused and would like to envision what it will look like when it is done. He reviewed what he thought the order will be. Mr. Minarik stated Member Gieseke was right on target. Member McCormick stated she had a couple of observations as she read the principles. She liked all of them and thought the group took all of the feedback and honed in on the meaning but she thought some of the wording needed to be cleaned up. Promote Community Health and Wellness", she thought was completely objective but it seemed like the park system would be more of the focus on community health and wellness and thought that was missed. She thought they missed the park component of the recreational. She indicated it would be to promote recreational health and wellness because that is what their focus would be. The point on Strength & Financial Position was very broad and she was not sure what the objective would be. She asked if it would mean to be within budget or find new innovative ways to find funds for the park system. Ms. Kattreh stated that was correct. She thought they made it broad on purpose because some of the things mentioned they talked about. They talked about having appropriate budgets, cost recovery, anything that could be thought of from a financial perspective and that is why they made it as broad as they did. That was the intention. Member McCormick thought someone should be able to read these and understand what they are trying to do. Mr. Minarik stated he understood and that is why they wanted to give this to the Board now before they finalize it. He thought they will define and refine them more as they move forward. Member McCormick stated the Connect People to Places bullet was great with the trail system but thought that the transportation group would associate more with that and have that as their goal and the Park Board's goal would be more of connecting people to nature or to parks. She felt like these should be very specific as to what they want to do with their park system and not so broad that they are a community wide guide post. Mr. Minarik thought from discussions they probably ventured more towards wanting to do more with the parks and recreation component in the City, rather than just provide sports venues and recreational programs. They want it to be something that can contribute to health and wellness and connect people in the City, connect people to places. Through recreation and activity they could begin to connect people to other places than the sports field or the playground but also to other places such as the hospital or shopping mall. Via the trail people will have a healthier lifestyle because they will be walking, biking, running or doing something that gets them to move. He stated they are looking to be broad with this item. He stated it is all up to interpretation right now. Member McCormick wanted to make sure they are Park Board related goals. She also wondered how the maintenance fit in. Mr. Minarik thought it would be a part of the service excellence component and that would cover the maintenance. 3 Member Segreto asked how involved will the Park Board be in each step of the process as they get more • detailed because what Member McCormick said was right. How do they make sure that the strategic plan does cover all the different areas that the member's feel are important. Mr. Minarik thought through the committee meetings and coming forward to the Park Board, providing the information they will give to the Board for review and comment will help and staff also has submitted some critical things they want to see get done through goals and objectives. A lot of their analysis will push forward where they are lacking and excelling within the park system, which will help them identify a lot of those goals and objectives. They will continue to submit reports to the Board for review and input until the Board approves the information as the final strategic plan for the park system. Ms. Kattreh stated as they continue to meet as staff and a committee, staff would be more than happy to put together emails to the entire park board to update everyone as to the progress they are making at the committee meetings. The first few months the committee was in the data gathering mode and now they are starting to the get to the principals and goal setting mode and will need the Park Board's input at this critical time. Member Segreto stated they do not want to burden the process but they do not want to find themselves towards the end of the process with a draft of the strategic plan and then each of the members questioning the plan. Ms. Kattreh agreed and indicated she wants as much input as she can get from the Park Board. Member Jones stated as a follow-up, there is a list of draft goals in the packet and it would be really useful if everyone on the Board would review the list and add their own goals. Mr. Minarik stated it is going to be very critical as they do identify all of these goals that the Board help them to establish what the priorities are. Some of the priorities are dictated just by need. Member Steel stated they had talked about a park overlay as a part of the Comprehensive Plan and getting more park inclusion into their plan, this may be the start of getting something started so they are • included in future Comprehensive Plans of the City. Ms. Kattreh agreed. She thought that was a great comment and they need to have discussion about how to include this information in the Comprehensive Plan. Member McCormick thought it was a good idea but they need to focus on what they are responsible for otherwise this plan will be too broad. Member Gieseke noted there is a fine line and it is their time to have a vision on what they would like to see down the road. Member Steel stated when they go ahead to connecting people to places, maybe saying evading the inclusion of Parks and Recreation within the Comprehensive Plan so we understand it needs involvement from other Boards and Commissions. Mr. Minarik thought it was a great opportunity to include the Parks and Recreation Department. Member McCormick asked if they needed to approve this now, she thought they could indicate this is a draft because she did not want to approve this draft and have people think the Board is approving the wording exactly as it shows in the draft. Mr. Minarik stated this is just a summary. Member Segreto made the motion, seconded by Member Greene, approving the draft guiding principles and draft goals to provide feedback on guiding principles as presented. Ayes: McCormick, Cella, Segreto, Gieseke, Steel, Jacobson, Jones, Greene Motion carried. VI.C. Redevelopment Planning Update for Grandview, Former Public Works Site -Bill Neuendorf, Economic Development Manager Bill Neuendorf, Economic Development Manager, gave an update and presentation on the Grandview site. Dave Anderson from Frauenshuh & Companies was also at the meeting. 0 Member Jones asked if the City Council recommended the Park Board now be a part of this item because before the City Council indicated it would not be a part of the Park Board work plan but it would be a part of the Arts and Culture Commission work plan. Mr. Neuendorf stated at this point the project is under his management through the Administrative Department and they are reaching out to all of the boards and commissions. Ms. Kattreh replied this is not falling specifically on the work plan of the Park Board but thought the goal was to try to solicit input from all of the boards and commissions. It will fall under their umbrella and the Park Board will have more input on this. She noted it is very likely that a public space at Grandview will fall under the Parks & Recreation umbrella, whether it is a park facility, arts facility, an indoor/outdoor park or fitness center. Member Jones stated she just wanted to clarify this for the audience watching because normally the Park Board would be involved in the planning and discussion of an item like this; however, they are not involved in any way in this process and are only hearing what the other boards and commissions are hearing. Ms. Kattreh thought there will be much more conversation about what goes in the public space, the conversation has not gotten to that level yet. Member Jones noted they are at the stage right now where all of the public meetings have been done and the scenarios are going to come back in a month and they are going to be responding to the scenarios but have not been a part of developing those scenarios. Member Steel stated they have not been involved but it seems like there is an opportunity now that the public input has been gathered. She did not know if it would have made sense if the Park Board would have directed the public process. She thought they would want the public to lead the process and there is an opportunity to have input. Mr. Neuendorf continued with reviewing the process and where they are at today. • Member Jones asked if Mr. Neuendorf could define public and private to which Mr. Neuendorf replied to define public and private can be fairly black and white and then gave an example of public and private uses of land. Member Jones asked if public would be owned and operated by the city. Mr. Neuendorf stated most likely regarding ownership and operation; however, they have not even come to that point but it could work that way. He noted the word significant has been used a lot and there is a general acceptance of mixing public and private use for this land. There needs to be a significant public and a significant private piece. There is support for a public fitness facility with a recreational focus. There is support for a community arts and culture center. There is support for a performing arts center. He indicated there have been requests for improvements to the parks and to the open space from most groups. He added on the private side restaurants come up in almost every conversation. Member Steel asked if there are any numbers on any of these items so they can see a break down on what people favored or how items were ranked. Mr. Neuendorf stated at this point they have not crunched any numbers and he was not sure if they would be able to do that because at the informal meetings he was taking down suggestions, not tabulating votes. He stated over fifty percent of the people indicated they do not need housing. Member Steel commented when it comes to this particular data those are the taxpayers so they need a comprehensive study on what the city can support or wants to support. She noted she liked the first presentation that was made; it was very helpful when the survey results were broken down. She noted these meetings are drawing the loudest and most active participants and she is interested in the city as a whole. Mr. Neuendorf stated that is a real good point and to address that concern, that is one of the reasons why they wanted to partner with a development expert and want to do a market study to see what the real market demand is out there. Member Steel thought it seemed like they are going to solidify the private part of this plan but was not sure by the ® timeline if they are going to solidify the public part of it so she was not sure the public was in agreement and behind this part of the plan. Mr. Neuendorf stated the next step in the process is to continue to collect data and then schedule another large group discussion to put things together and see what does 5 and what does not work well together as well as what fits on the site. He informed the Park Board that • in April they will present at least three different development scenarios for review with an open house on April 22 and then in May they will continue taking public input on those options. They want to find a set of functions that work well together and create a place the city is proud of, the residents support and is financially stable. Member Segreto indicted she was sensitive about the city's lack of an arts and culture center but it seems that all around them there are so many arts and culture centers that have performance space that maybe they are overbuilt in that regard. She stated they need to make sure that all of the other venues are being used before moving forward with another center. She thought that in order for the whole project to be successful what they do on the public side has to compliment what the market can support on the private side. She noted they have to be aware and they need to rely on their private partner to tell them what the project can support. Member Jones stated she does not think apartments were the answer on this site and it was not instilling confidence in her by showing them that there is a high desire for apartments when the Morris Leatherman Survey clearly stated that it would be a deal breaker if apartments were proposed on that land. She added residents would not favor that. She noted the other thing that is not coming out is the fact that a great number of residents want to keep that land public and do not feel that a significant private presence is something they want on that land, it does not make sense with the residents. She stated this is one of the last large parcels of land that could be considered for a community center and to even consider taking off bits of it for apartment buildings that can be built elsewhere. She stated this would be the cheapest way to put in a community center in Edina because they already have the land and the land is centrally located. She did not understand this lack of understanding that the city is not • going to invest in health and wellness when that is part of their strategic plan. She stated she was really frustrated that the City Council did not ask the Park Board for their help in planning this. Member Steel was thinking of having a collaborative work space with a health and wellness theme to it where there would be walking treadmill desks, bike desks, standing desks, etc., which would serve the teenage community. She noted there are a lot of health and wellness opportunities and a lot of things that have not been done and there is room for partnerships with health companies. Member Segreto agreed that they have a lot of public needs and could utilize the entire space themselves. Member Segreto commented that she does not think the city could get this project done as quickly as they would like to unless they pair with a private developer. She noted to get the project done they are going to have to compromise and lose some public space. Member Jones stated at this point she is not sure why they are rushing to say they need to build on that land because they do not know what is going to happen with the school referendum. She stated the City Council has never asked if they want to keep this one hundred percent public because that would have been the starting point. She stated all of the committees recommended that the city pursue what the public use would be first and for whatever reason the City Council is ignoring citizen requests and has decided to go down this other route which would mean there would be private use on the property. She stated the residents are asking for a community center. Member Steel thought the problem is that there is not enough public support for this yet and until there is, it will not be built. Member Jones stated the way to establish consensus is to ask at a public meeting what the residents would like to see at a community center and that question has never been asked. Until the leadership is willing to ask that, there will never be consensus. Member Steel disagreed and stated there are four different types of public programming and there is not a consensus there so until R they start looking at the breakdown and numbers of the four types of programming they will not get a consensus. Member Jones stated it is possible there is room for all of those. Mr. Neuendorf commented this discussion is very helpful and also reflective of most discussions he has been involved in. He stated the task given to him by the City Council is to look at a mixed use of public and private for this project. He noted there is definitely support for a community center but there was not support to pay for it, which is what led to this hybrid project. The private portion will help pay for the public portion of the project. Member Jones indicated she chaired the Hornet's Nest Committee and in that committee they came to a public/private way of funding a public amenity and that was by leasing space for retail and a service business, which works really well with the city and arena. Their lease ends up paying for part of the building, capital cost and operational costs of the building. She noted by partnering with a private company they could make a community center affordable and that would give the city the most flexibility in the future and with what might change. Member Segreto stated the kind of public/private partnership where the city owns the whole project and lease increases the risk of the city and also requires that they get all of the financing. Member Steel stated if they have concrete numbers to look at she thought they would have a better understanding of this project and it may make them all more confident. Member Jacobson stated one thing she found most frustrating is that the Morris Leatherman survey did say the neighborhoods did not want apartments or condos and she thought the private part of the project will have to be housing because how could anything else support public, so that is what does not • fit with her. Member Gieseke stated there is a lot of emotional investment with different people. He thanked Mr. Neuendorf for the report and efforts. Mr. Neuendorf thanked the Park Board for their time and indicated he would be happy to come back in the future with another update. VII. CORRESPONDENCE AND PETITIONS VII.A. Council Updates No discussion. VII.B. Veteran's Memorial Committee, October 31, 2014 and December 19, 2014 Approved Minutes No discussion. Vlll. CHAIR AND BOARD MEMBER COMMENTS No discussion. IX. STAFF COMMENTS Ms. Kattreh updated the Park Board on Weber Woods and indicated the City of Edina and St. Louis Park received a counter offer from the City of Minneapolis. Ms. Kattreh updated the Park Board on park dedication fees regarding the Byerly's Project and noted they will be receiving $1,027,000 in park dedication fees to which $665,000 is proposed to be invested in the Promenade Phase Four Project which will leave $362,000 in park dedication fees. She noted they will also be receiving approximately $500,000 from the Yorktown Continental Development. Ms. Kattreh stated warming houses and skating rinks are still open. Staff is scheduled until early March. 7 Ms. Kattreh updated the Park Board on open board and commission seats and noted they will be expecting two new Park Board members in March. X. ADJOURNMENT Chair Geiseke made a motion, seconded by Member Greene, to adjourn the meeting at 8:49 p.m. Ayes: Cella, Jones, Gieseke, Steel, Jacobson, McCormick, Segreto, Greene. Motion Carried. Meeting adjourned at 8:49 p.m. 0 C • Io: rark board From: Ann Kattreh Parks & Recreation Director Date: February 10, 2015 Subject: Braemar Clubhouse Interior Renovations Action Requested: None. Information only. Information / Background: Agenda Item #: VI.A. Action ❑ Discussion ❑ Information Staff is working on updating the interior of the Braemar Clubhouse. The interior and exterior of the facility is dark and dated. The goal of this project is to brighten up the interior, make the space more inviting to both male and female golfers, kids and families, business people and a variety of rental clients. Staff is working with Sperides Reiners Architects, Inc. for the facility designs and specifications. The Tin Fish also hired Sperides Reiners Architects with the goal of having good flow between the different spaces in the clubhouse, especially during simultaneous construction. Staff will present a sample material board of tile, carpet and paint selections. Renderings are attached. Staff has a total project budget of $415,000 for demolition and prep of the Tin Fish restaurant space, main level restroom updates, banquet hallway updates, entrance remodeling, and banquet and dining space renovations including walls, lighting, carpet, tile, tables and chairs, and updated audio visual equipment. Zeman Construction is the construction manager on this project. Plans are awaiting a building permit and Zeman Construction is securing quotes for our portions of the renovation. Attachments: Rendering — Banquet Room Rendering — Tin Fish Rendering — Clubhouse Rendering — Banquet Room Bar Rendering — Corridor Rendering — Clubhouse View From Pro Shop City of Edina • 4801 W. 50th St. • Edina, MN 55424 0 W] Ir !!g 4� b/� /�� � \� �© �Q{��j� / © « 2 S« d� \\ « »� t\� : � .� ±� \ \ . ������.�.� /. � \�� \\\�\\);\ >\\ �� �� \�� � �� : ^\ ^ �� \\� (\\� .< <� � \\\\\d) p: aaw =, y� r�. � . � . m . x.. ��d< � . /,\»�dZd � (� \ y� ? �� . �� \ � � ,\�.®�����\»\ I --T j r T -.-T -1 'L -J T I , tm 71 I t. A, �I\ o e �• !, �'ORF'ORf'�F'� 188£3 To: Park Board Agenda Item #: VI.B. From: Ann Kattreh Action ❑X Parks & Recreation Director Discussion 0 Date: February 10, 2015 Information ❑ Subject: Park System Strategic Planning Action Requested: Receive an update regarding the strategic planning process and determine a set of guiding principles for the park system strategic plan. Information / Background: Terry Minarik, Confluence, has provided an update as to where we are in the strategic planning process. Please see the attached summary. Park Board Strategic Planning Committee Members Cella, Jones, Segreto and Steel have been meeting with staff and Confluence to discuss guiding principles and goals for the strategic plan. Based on the findings so far, staff and the strategic planning committee have come up with the following draft list of guiding principles to discuss with the Park Board: Draft Guiding Principles • Promote community health and wellness • Provide innovation and service excellence • Promote social equity and engagement • Strengthen financial position • Advance environmental stewardship and conservation • Connect people to places The strategic plan will have a set of guiding principles. Each guiding principle will have multiple goals, strategies and performance measures. To assist in the process of determining guiding principles, staff brainstormed a list of potential goals for the strategic plan. This draft list of goals is attached. This list is not intended to be all inclusive, or final, but is more intended to provide a basis for the framework of the guiding principles. For example, one goal is to replace park signage and create a park wayfinding system. This goal would fall under the "Connect people to places" guiding principle. The goal of CAPRA accreditation (Commission for Accreditation of Park and Recreation Agencies) would fall under "Provide innovation and service excellence". Cost recovery goals would fall under "Strengthen financial position". City of Edina • 4801 W. 50th St. • Edina, MN 55424 REPORT / RECOMMENDATION • Please review the draft guiding principles and draft goals to provide feedback on the guiding principles. It would be ideal to have five or six guiding principles for the strategic plan. Staff is requesting that the Park Board approve a set of guiding principles for the strategic plan. Attachments: Summary and Guiding Principles Draft goals C. • Page 2 Park Board Meeting Summary Edina Parks & Recreation and Trails Strategic Plan The Strategic Plan process is progressing as planned and to date the following objectives have been completed or are in the process of being completed for review. Public Meeting complete Held at the Public Works building and attended by over 40 participants Focus Group Meetings complete As part of the public engagement process for the Master Plan, the consultant team conducted a series of 14 focus groups with key stakeholders of the department. Focus groups took place in December of 2014, and solicited valuable input from more than 100 individuals. Participants included residents, community leaders, business owners, recreation providers, athletic associations, civic groups, neighborhood associations, environmental organizations, departmental staff, maintenance staff, City Council, the Executive Leadership Team, and the Park Board. Seeking community input is critical to the planning process, in that it is an early indicator of strengths, weaknesses, opportunities, and threats and it identifies how the department is perceived in and around Edina. Demographic and Trends Analysis complete Demographic Analysis provides an understanding of the population within the City of Edina, Minnesota. This analysis is reflective of the total population, and its key characteristics such as age segments, income levels, race, and ethnicity. The Trends Analysis summarizes the findings from the Sports & Fitness Industry Association's (SFIA) 2014 Sports, Fitness and Leisure Activities Topline Participation Report. The local market potential index data compares the demand for recreation activities and spending of the City of Edina's residents to the national averages. Similar Provider Assessment Benchmark Data Recreation Program Services Assessment Facility Needs Assessment Inventory and Analysis of Parks Environmental Analysis and Assessment Natural resource considerations Future park and facilities modifications Flood plain considerations and wetlands management and protection Stormwater management and requirements of local watershed district Potential green infrastructure techniques in progress in progress in progress in progress in progress in progress Park Structures Analysis and Assessment in progress Assessment and condition of warming houses, restroom buildings, meeting spaces and open air structures Development of Guiding Principles in progress Meeting with the Strategic Planning committee and city staff the following guiding principles were established to identify the core values and goals for the City of Edina parks, recreation and trails system. These principles will guide the development of key goals, strategies and performance measures that will be part of the strategic plans implementation. o Promote community health and wellness o Provide innovation and service excellence o Promote social equity and engagement o Strengthen financial position o Advance environmental stewardship and conservation o Connect people to places • Draft Goals Staff List (February 2, 20 15) • Replace aging infrastructure (playgrounds and buildings) • Replace park signs and create a park wayfinding system • Playground replacement program • Braemar Park master plan • Lazy river at Aquatic Center • Technology — websites, GIS digital info in parks • Improve marketing strategy of parks system • Create nature center • Establish a "bike" hub at Fred Richards • Incorporate public art in parks • Respond to changing demographics aging/diversity (programming and facilities) • Promote healthy lifestyles • Programming — inspire personal growth, healthy lifestyles and sense of community • Create a shared community vision related to health and wellness • Seek additional partnerships and strengthen existing ones • Develop multi -use trail system (add more trails) • Connecting park trails, streets/sidewalks and pathways (multi -use trail system — i.e. Grand Rounds) • Increase passive recreational opportunities in the parks • All inclusive programming • New creative play structures • Identify locations for growth of system • Community garden plan • Dog park plan • Support a continuous learning environment and spirit of collaboration • Be innovative in park design • Make customer service excellent • Establish a rating system to measure success • Fundraising "friends" program • Develop donations program and brochure • Improve irrigation • Establish standards for parks and facilities • Natural resources inventory • Buckthorn removal plan • Increased fund needed for CIP, maintenance, etc. • Cost recovery goals (programs, athletics, facilities) • CAPRA accreditation • Develop a public awareness and marketing campaign • Design and/or remodel facilities to be unique to area, accessible, multi-purpose and "green" • Improve communication to residents • Steward for parks and open space for long-term sustainability • Apply for more grants • Identify redundancies that could be eliminated • Identify amenities missing from system • Expand Adopt -A -Park program • Explore rolling CL into general fund vs. enterprise fund 0 Identify mountain bike trail location o e O • /���ORI'ORr�tY� � lana To: Park Board Agenda Item #: VI.C. From: Ann Kattreh Action ❑ Parks & Recreation Director Discussion M Date: February 10, 2015 Information ❑ Subject: Redevelopment Planning Update, Grandview, Former Public Works Site Action Requested: Provide feedback regarding possible development scenarios for the Grandview site. Information / Background: Bill Neuendorf, Economic Development Manager, will be present to discuss potential scenarios for the Grandview site. Each scenario includes indoor and outdoor public space which would likely fall under the Parks & Recreation Department. Please review the attached memo. 0 Attachment: Grandview Redevelopment Memo City of Edina • 4801 W. 50th St. • Edina, MN 55424 CITY10 MEMO Economic Developments/"�r1; Phone 952-826-0407 • Fax 952-826-0390 • vvww.EdinaMN.gov e !1 ` s Date: February 4, 2015 To: Ann Kattreh, Park and Recreation Director Bill Neuendorf From: Economic Development Manager Re: Redevelopment Planning Update, Grandview Former Public Works Site In November 2014, the City entered into a Collaborative Development Planning partnership with Frauenshuh to prepare possible development scenarios for the City -owned property at 5146 Eden Avenue. Each scenario will contain a combination of public and private components. The City/Frauenshuh team is midway through the "Exploration" phase of this land planning process. Hundreds of community members have been engaged and have expressed a variety of suggestions and opinions. A summary of recurring themes and preliminary desires for public components obtained in the "Exploration Phase" was shared with the City Council on February 3, 2015. Based on this preliminary information, the types of public programming with greatest interest are: • New Community Recreation Center • New Community Arts & Culture Center • New Community Performing Arts Center • New Multi -Purpose Community Center (for all ages, with indoor & outdoor spaces) Each of these types of public components would likely fall under the Parks and Recreation Department of the City. The design team has several questions regarding the operations, programming and financing of these potential facilities. I ) Do any of the programming suggestions have higher or lower priority with the Park Board? 2) Should any of these programming types be eliminated from consideration for this site? 3) Should additional programming types be considered for this site? 4) How will the Parks & Recreation operating budget be impacted by a new facility? 5) How will the Capital Improvement Plan need to be modified to provide funding for a new facility? Input from the Park Board would be helpful to the design team as preliminary scenarios are prepared for the upcoming public input sessions in March and April 2015. Attachment: Council Update February 3, 2015 (6 -pages) City of Edina • 4801 W. 50th St. • Edina, MN 55424 FRAUENSHUI-r (�): Commercial Real Estate Group conFLtJEnCEsigr OPUS' DJR 2/3/2015 1 • 11 Process Overview FUTURE OF THE FORMER PUBLIC WORKS SITE COLLABORATIVEIWALELOPMENT PLANNING TIMELINE f LA.y[GrouP E.sOte. Iwn Satswn Snnu f ao Seas.ena ,�....�.. �,� E-1 S�yyc • ".`i`.��MtY ENGaLEMENT February 31d, 2015 Update En`.e ri"- Public U." 1 �V 5[sf�on Nput[ n.. Cammenit Stcttn Rw P- pp<s en Be. On4rte Comn+enU OM 1� L+ I , FRnut.Nsui i � Activities and Process to date • December 4th Exploration Session (general public) • Small Group Sessions — Offered to all — 120 community groups contacted — Youth, sports, education, neighborhoods, civic, business, commissions • January 15th Exploration Session at Edina High School • Online suggestions • Roving suggestion box • January 151h Collaborative Team Workshop • February 2"6 Collaborative Team Workshop February 31d, 2015 Update 4 FRAUF.NSIIUH 2/3/2015 2 Recurring Themes • Strong and diverse opinions about the site • Recognition that some City and School District facilities are outdated — Dissatisfaction with existing Edina Community Center • Recognition that Grandview functions as a neighborhood commercial center with a mixture of uses • Concerns with the cost of new public facilities and impact to tax payers • Preference to coordinate improvements at City owned property and adjacent School District property • Importance of community gathering space welcoming to all ages • Transportation improvements throughout Grandview — Convenient public parking — Pedestrian and bicyclists, as well as vehicles �FRAUENSHUH February 31d, 2015 Update 5`��•` Preliminary Desires regarding Land Use • Mixture of significant public and private uses • New Community Recreation Center • New Community Arts & Culture Center • New Community Performing Arts Center • New Multi-purpose Community Space — All ages — Indoor and outdoor spaces • Improved parks and open space • More restaurants in Grandview • Housing, with range of affordability February 3'd, 2015 Update 6 0 2/3/2015 3 Gmrnumry E�laanm Srsuon (ICO lon upamq pneewn F— Mm-Cn MOST PREFERRED February 3'd, 2015 Update cam+umry EYGk+axn Session I°� t'araapanll pb`�p February 3'd, 2015 Update Preliminary Preferences Form Mass Character E!i SWOan1&MxaccnSrs;:c f4?put:r.Aoj FRnur.:vst{ut� Preliminary Preferences Public Space t+lma i4i4em E,V<ma4p� SeSWn ,/J puncipartsl QFRaUF.NSHUH 2/3/2015 4 Preliminary Preferences Streetscape & Parking C--.,ty E.paatm SI.- (t00 W 111 EC.rI 51Jdeal Eq�x,,N. s,S 142 WM'WN SE�f�tli Y�mnmon�l�� .w w.. ". Y. •31 .. 3 r �•'Y 1 i,_ fit. February 3i6, 20]5 Update February 3rd, 2015 Update • }T ,`I a FRAUf.ASIII n Preliminary Preferences Uses, Events & Activities Er4ia SIWrn1 Ei➢bratbn Sessxrn (JZ µxLnlNmS� rJua.tx�la+A[bvAies 7_ '!!1. is FR:LLIF.NSI IUH 2/3/2015 Upcoming Team Activities • Additional Community Outreach — League of Women Voters — Others • Prepare for Discovery Session — Identify recurring themes — Analyze public comments — Address themes and trends • Begin to prepare multiple site redevelopment scenarios — View the site in the larger Grandview District context • Assess market, and physical development feasibility of scenario options • Financial model of private and public mixed-use concepts February 3rd, 2015 Update Upcoming Events April 7. 2015 submit preliminary Development Scenarios for review City Council Meeting April 22. 2015 public opportunity to review multiple Development Open House Scenarios and provide feedback to refine the viable options for the site May 19. 2015 presentation of the Development Scenarios along with City Council Work public input received; opportunity for City Council to pose Session questions about the Scenarios June 2. 2015 anticipated request to identify a preferred Scenario City Council Meetin FRAUENSUI n February 3rd, 2015 Update 12 ® `acv...,.,.. 2/3/2015 0 To: Park Board From: Ann Kattreh Parks & Recreation Director Date: February 10, 2015 Subject: City Council Updates Action Requested: No Action is Necessary. Information / Background: Agenda Item #: VILA. Action ❑ Discussion ❑ Information ❑x Please see the City Council updates from their Feb. 3, 2015 City Council Meeting. City of Edina • 4801 W. 50,h St. • Edina, MN 55424 r: February 3, 2015 City Council Updates Approved a cooperative agreement with Three Rivers Park District for the proposed Nine Mile Creek Regional Trail. • Conducted a public hearing on a proposed ordinance amendment to the City Code that is intended to provide more protection for trees. Following the public hearing, the City Council unanimously approved the first reading of the new ordinance. • Received an update from Economic Development Manager Bill Neuendorf on the planning process for the redevelopment of the Grandview District. • Eli To: Park Board From: Ann Kattreh Parks & Recreation Director Date: February 10, 2015 • !1CORPORf`�tiP • ieAti Agenda Item #: VII.B. Action ❑ Discussion ❑ Information Subject: Veteran's Memorial Committee, Oct. 31, 2014 and Dec. 19, 2014 Minutes Action Requested: No Action is Necessary. Information / Background: Attached are the approved minutes from the Veteran's Memorial Committee meeting held on Oct. 31, 2014 and Dec. 19, 2014. City of Edina • 4801 W. 501h St. • Edina, MN 55424 MINUTES OF THE REGULAR MEETING OF THE VETERANS MEMORIAL COMMITTEE HELD AT CITY HALL OCTOBER 31, 2014 7:30 AM L CALL TO ORDER Chairman Olson called the meeting to order at 7:32 am ll. ROLLCALL Answering roll call were Members Benson, Cardarelle, Christiaansen, Crain, Elliott (arrived at 7:49 a.m.), Kojetin, Olson, Reed, and Schwartz. Staff in attendance: Kristin Aarsvold, Edina Park and Recreation Department Supervisor; and Tom Shirley, Edina Park Manager; and Mayor Hovland (arrived at 7:54 a.m.) Others in attendance: Denny Schulstad. Ill. APPROVAL OF MINUTES — June 20, 2014 and August 29, 2014 It was noted in reference to the August 29, 2014 minutes, the motion in regard to minute approval should be deleted. Motion by Member Kojetin and seconded by Member Crain to approve the minutes of August 29, 2014 as amended. Ayes: Benson, Cardarelle, Christiaansen, Crain, Kojetin, Olson, Reed, and Schwartz. Motion carried. Motion by Member Kojetin and seconded by Member Cardarelle to approve the minutes of June 20, 2014 as presented. Ayes: Benson, Cardarelle, Christiaansen, Crain, Kojetin, Olson, Reed, and Schwartz. Motion carried. IV. UPDATE ON MEMORIAL SCULPTURE Member Benson reported that they are working for Member Elliott to determine the angle of the flagpole and reported that the Schoops are also working with the granite contact to finalize details. Member Reed agreed that the angle is important in terms of moving forward. Member Crain noted that Member Elliott was waiting for the elevation to be finalized in order to provide that angle. He advised that there are also details to the granite that will contribute to the final angle. Member Reed stated that perhaps mid-November he and Member Benson will travel to Osceola to view the finished eagle, noting that the Schoops would store the eagle until it is time to install. He reported that there is a final payment of $16,250 that would be due to the Schoops for the eagle and proposed that the final payment be split into two payments of $8,125. He suggested that the first payment be paid upon inspection next month and the remaining payment be paid upon installation. He stated that the original plan had been to install the eagle in November. Member Crain stated that he would be agreeable to that, as the original plan had been to install in November. Motion by Member Reed and seconded by Member Cardarelle to approve a payment of $8,125 to Schoops, upon inspection of the eagle in November and submittal of a bill, with the remaining $8,125 to be paid upon successful inspection. Ayes: Benson, Cardarelle, Christiaansen, Crain, Kojetin, Olson, Reed, and Schwartz. Motion carried. Member Kojetin stated that he would also like to travel to Osceola with Members Reed and Benson. Member Christiaansen stated that the group had previously discussed the text for the main monument, which was quite long. He stated that he and Member Reed, as a part of the Design Committee, had been discussing the text options. Member Reed reviewed the new options proposed. Member Elliott arrived. Chairperson Olson suggested that the Design Committee meet and propose a finalized quote. Mayor Hovland arrived. Member Elliott stated that January would be a good deadline to have the font and engraving options finalized, noting that he has sourced bronze plates for the quote areas. Member Christiaansen stated that the Design Committee will make their finalized recommendations to the Committee at the November meeting. Member Reed suggested that the contributors, including the City of Edina and State of Minnesota, be engraved on one of the sentinels, which will be five feet in height, rather than a plaque on a rock. He also suggested that the donor names be split into groups, categorized by the amount of the donation and also suggested language to be used to distinguish the donors. He reported that as of the last print out the engraved names would be those who donated $1,000 and above, which is a total of 24, and noted that there have been a total of around 200 donors in total. He questioned if the Members of the Committee should have their names listed on the memorial. Chairperson Olson stated that he would work on the engraving location and make a recommendation on that and advised that the Design Committee will continue to work on the actual quotes and make a recommendation. Mrs. Aarsvold stated that some high school students may be willing to assist in providing additional history on the memorial, including the creation of an interactive QR code, which could link to more information. Member Crain confirmed the consensus of the Committee that the memorial is for the veteran's alone and the contributors will be recognized on a different location nearby. Motion by Member Schwartz and seconded by Member Benson to approve that the portion south of the trail will be solely for the veterans while the portion north of the trail will be used to identify donors. Ayes: Benson, Cardarelle, Christiaansen, Crain, Elliott, Kojetin, Olson, Reed, and Schwartz. Motion carried. V. UPDATE ON CONSTRUCTION Member Elliott stated that he is pleased with how construction is moving along. He stated that the granite pavers will be installed to the site following the meeting today if any Members would like to come by the site. He advised that installation of the pavers will begin the following Monday and believed that installation would be complete next week. He stated that everything that is to be completed this year should be done in the next week or two. He stated that the gravel is being brought in today for the trail. He advised that there are some improvements being made to the pump house and there may be additional trail improvements occurring. He explained that the paving of the trail will be delayed until it is known if the other trails will be improved, as all the paving could then be coordinated. Mayor Hovland thanked the Members of the Committee for their hard work. Vl. CELEBRATIONS A. GROUNDBREAKING The Committee discussed the successful groundbreaking, which took place. B. VETERAN'S DAY 2014 Chairperson Olson questioned if the Committee wanted to advertise on Veteran's Day that the ceremony will take place on Memorial Day. Mrs. Aarsvold confirmed that she could investigate an advertisement that could be published in the Sun Current. Member Cardarelle welcomed all Members of the Committee to join the luncheon sponsored by the Rotary Club on Monday, November 10th at 11:30 at the Edina Country Club. He asked that interested Members alert him so that he can RSVP. C. MEMORIAL DAY 2015 i. Speakers n. Band iii. Honorees Chairperson Olson suggested that the event be held around 10:00 a.m. on Memorial Day and the program would run one hour. He discussed potential details, including a band and other speakers that could be featured at the event. Member Schwartz suggested that invitations be sent to the living relatives of the 32 veterans that will be listed on the memorial. He noted that perhaps one of the living relatives could even be given an opportunity to speak at the event for a moment. Chairperson Olson confirmed that invitations could be sent to donors, veterans, and distinguished people. Denny Schulstad reviewed the program lineup, which would include speeches from the Mayor, a representative from the Committee, someone to discuss the history, a traditional Memorial Day address, and a short speech from the family member. He confirmed that certain State officials could be invited but noted that most of those people will be attending Memorial Day ceremonies at other locations. Member Benson stated that perhaps a younger person that is just joining the military should be allowed to speak as well to provide a full scope of those who serve. Member Schwartz believed that someone should also be in attendance to represent the women who served, providing a few examples of local residents. Mrs. Aarsvold questioned if refreshments would be planned or whether the Honor Guard would be attending. Denny Schulstad stated that he can help to arrange an ROTC Color Guard or an Honor Guard as well. The Committee confirmed that they would like the Honor Guard. Member Crain noted that the Boy Scouts also have a Color Guard, which could be utilized to provide a range of ages. Denny Schulstad stated that perhaps a Program Committee should be developed in order to finalize those details. Mrs. Aarsvold, Denny Schulstad and Member Schwartz volunteered to serve on that Committee. He questioned if there is money being set aside for ongoing maintenance and suggested that the Committee think about that issue. Mrs. Aarsvold stated that the City has agreed to maintain the memorial but noted that it would be nice to have those figures for budgeting purposes. Vll. ADJOURNMENT Meeting adjourned at 8:37 a.m. M MINUTES • OF THE REGULAR MEETING OF THE VETERANS MEMORIAL COMMITTEE HELD AT CITY HALL DECEMBER 19, 2014 7:30 AM 1. CALL TO ORDER Chairman Olson called the meeting to order at 7:30 a.m. 11. ROLL CALL Answering roll call were Members Benson, Christiaansen, Crain (arrived at 7:35 a.m.), Elliott (arrived at 7:37 a.m.), Olson, Reed, and Schwartz. Members Absent: Members Cardarelle, Crain, Currie, and Kojetin. Staff in attendance: Kristin Aarsvold, Edina Park and Recreation Department Supervisor, and Edina Mayor James Hovland. Others in attendance: Denny Schulstad and Dick Crockett. Ill. UPDATE ON MEMORIAL SCULPTURE Member Benson provided a sample of an eagle with the patina that will be used on the eagle • for the sculpture. He stated that he had the opportunity to meet someone from Fort Snelling that was able to assist with the list of names for the sculpture to ensure that the correct designations were used. He noted that the check had not yet been received. Chairman Olson confirmed that he received the invoice and did submit that for payment, noting that the payment should be in the mail at this time. Member Benson provided a photograph of the eagle sculpture. Member Crain arrived. Member Reed referenced a certain designation included on the list of names that he was unsure of. Member Schwartz confirmed that the correct designation should be used to ensure consistency and believed the method referenced by Member Reed should be used. Member Christiaansen provided an update on the quotes and stated that the Design Committee would like to have the final draft reviewed by a fact checker to ensure everything is listed and credited correctly. Member Elliott arrived. Chairman Olson confirmed that the sculpture is ready to go, with the exception of applying the patina. He also confirmed that the Design Committee would continue their work. IV. UPDATE ON CONSTRUCTION Member Elliott provided an update on the construction process, reporting that the granite pavers had been installed following the last meeting. He stated that granite pavers look very nice, noting that the flagpoles have also been installed. He reported that pretty much everything to be completed this fall has been completed. He advised that a date will be determined for the granite and eagle installations. He noted that the next step would be to coordinate with the engravers. He stated that during the design meetings the question arose as to why the Merchant Marine was not included and whether that would offend residents if that were not included. Member Schwartz stated that he is very pleased to hear that decision. Member Crain stated that in terms of design that allowed additional names to be placed on the memorial as well as additional space for names that may be added in the future. Member Elliott stated that the additional category created symmetry. He stated that outside of the aesthetics he believed that the Merchant Marines should be included on the memorial. Motion by Member Schwartz and seconded by Member Crain to include the Merchant Marines on the memorial. Ayes: Benson, Christiaansen, Crain, Elliott, Olson, Reed, and Schwartz. Motion carried. V. UPDATE ON DONOR RECOGNITION Chairman Olson stated that he spoke with Broadway Awards to investigate either a 30x30 or 24x24 plaque. The group further discussed the size of the plaque and other options including the possibility of a kiosk. Member Elliott stated that the Design Committee will meet to discuss possible options for the donor recognition and will present a recommendation at the next meeting. Mr. Schulstad stated that he views the issue as two separate things, the plaque recognizing the donors and another item that describes the intent of the memorial. Member Crain explained that the intent had always been to keep the memorial separate from donor recognition and an explanation. He stated that the best option may be to include the donor recognition and the explanation together in some sort, rather than having two random locations separate of the memorial. Member Reed stated that he does not want the plaque on a rock because of the snow and instead believed the plaque should be at a readable height. He stated that the Design Committee has not yet had sufficient time to discuss the matter in depth. Chairman Olson stated that he will work on the donor list while the Design Committee determines the layout and options for the donor recognition and explanation. 1 Mr. Crockett stated that perhaps language or excerpts from Member Schwartz's book could be used. Member Elliott stated that perhaps the donor recognition is a more traditional bronze plaque while the other information is contained in an informational kiosk. VI. CELEBRATION A. MEMORIAL DAY 2015 Chairman Olson reviewed the items that will be handled by the Communications Department, Mrs. Aarsvold, and the Committee. He stated that invitations will be sent out soon in order to confirm some of the people for Memorial Day. Mr. Schulstad stated that he could confirm the Color Guard if the Committee desires, noting that an invitation should be made soon in order to confirm the group for that date. Chairman Olson stated that the Boy Scouts could be used as well. Member Reed stated that Memorial Day is probably the busiest day of the year for military groups, as they have standing events each year. Mr. Schulstad stated that he will ask the Color Guard. Mr. Crocket stated that the Edina Foundation is still receiving donations from the July mailing. He was unsure of the exact balance but advised that the balance does exceed that needed for the matching funds. He stated that the Foundation can provide a list of donors in order of donation so that the group can easily identify the mark agreed upon for recognition. He stated that eventually he would like to meet to compare the budget to the donations received. Chairman Olson stated that the Committee Members, both previous and current, should also be recognized. - Member Schulstad stated that he would like to make it formal that family members of those recognized on the memorial be invited, noting that group could be sat together. He emphasized that this memorial is for all veterans and not just the names listed on the memorial. Chairman Olson stated that the event will be at 10:00 a.m. on Memorial Day for those Members that want to start confirming invitations. VI►. ADJOURNMENT Meeting adjourned at 8:25 a.m.