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HomeMy WebLinkAbout2015-07-14 Park Board PacketAGENDA CITY OF EDINA, MINNESOTA PARK BOARD MEETING CITY COUNCIL CHAMBERS Tuesday, July 14, 2015 7 p.m. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MEETING AGENDA IV. ADOPTION OF CONSENT AGENDA A. Approval of Minutes — Regular meeting on Tuesday, June 9, 2015 V. COMMUNITY COMMENT During "Community Comment, " the Park Board will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The • Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board Members to respond to their comments tonight. Instead, the Board might refer the matter to staff for consideration at a future meeting. VI. REPORTS/RECOMMENDATIONS A. Proposed Pickleball Court Donation B. Park Board Retreat — Tuesday, Aug. 11, 5:30 — 9:30 p.m. at Centennial Lakes Park C. Proposed Land Exchange — 6629 West Shore Drive, Edina VII. CORRESPONDENCE AND PETITIONS A. Council Updates B. Other Correspondence VIII. CHAIR AND BOARD MEMBER COMMENT 0 IX. STAFF COMMENTS X. ADJOURNMENT The city of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something, please call 952-927-8861 72 hours in advance of the meeting. MINUTES OF THE REGULAR MEETING OF THE EDINA PARK BOARD HELD AT CITY HALL JULY 14, 2015 7 p.m. 1. CALL TO ORDER Chair Gieseke called the meeting to order at 7:04 p.m. 11. ROLL CALL Answering roll call were Members Nelson, Jones, Jacobson, Greene, Gieseke, Cella, Strother, McCormick, and Good Student Members present: Chowdhury, Colwell. Absent: Member Segreto III. APPROVAL OF MEETING AGENDA Member Good made a motion, seconded by Member Jacobson, approving the meeting agenda. Ayes: Members Nelson, Jones, Jacobson, Greene, Gieseke, Cella, Strother, McCormick, and Good. Motion approved. IV. ADOPTION OF CONSENT AGENDA Member Cella made a motion, seconded by Member Strother, approving the consent agenda as follows: W.A. Approval of Minutes — Regular Park Board Meeting of Tuesday, June 9, 2015 Ayes: Members Nelson, Jones, Jacobson, Greene, Gieseke, Cella, Strother, McCormick, and Good. Motion approved. V. COMMUNITY COMMENT Kim Montgomery, 5300 Evanswood, commented on the Strategic Plan. She feels Edina falls behind national norms as far as having indoor recreational space. She is concerned about equity as far as locations of parks. She requested the community center recommendation stay in the final report. She feels the council should consider the resident's requests. A copy of her statement will be included in Park Board correspondence. VI. REPORTS/RECOMMENDATIONS VI.A. Proposed Pickleball Court Donation Ms. Kattreh indicated the Park Board has been asked to review and comment on a potential donation of Pickleball courts and related amenities at Rosland Park. Edina resident Bruce Mooty has approached the city to donate funds to the City of Edina to construct pickleball courts adjacent to the tennis courts at Rosland Park. The proposed donation is in honor of his late father John Mooty, who passed away earlier this year. This location is recommended by Parks & Recreation Administrative staff and Park Maintenance staff. Several sites were reviewed, including Lewis Park, Yorktown Park and Cornelia School Park. This site was chosen due to the size of parcel available, proximity to a tennis facility, distance from residential impact and on -street parking available. If approved, the donor is interested in funding the project for construction this fall. This project would include four to six pickleball courts, one or two shade structures and potentially court lighting. There would also be benches and trash receptacles. The site was explored for the potential of adding a restroom and picnic shelter facility similar to Wooddale Park, but the lack of proximity to sewer and water connections made this option not financially viable (over $100,000). Ms. Kattreh noted four to six courts could fit on this site and pointed out there is a large oak tree in this area, but the courts could be located so as to not impact this tree. Ms. Kattreh gave a brief Pickleball explanation. The proposed project timeline is as follows: July — Park Board provides review and comment July — Bolton and Menk are completing site evaluation and project designs August — Solicit quotes for construction and donor acceptance August/September — City Council approval August — Nine Mile Creek Watershed District Approval September/October — Construction Ms. Kattreh indicated a battery of four Pickleball courts side by side would cost approximately $70,000. A battery of four courts with two courts over two courts would cost approximately $75,000. A battery of just two courts would cost approximately $39,000. Included in this price are a 6" limestone base, 2" of asphalt, color surface system, striping, nets, posts, fencing and gates. Site preparation grading and watershed accommodations will be required at an additional cost. Mr. Mooty is also considering shade structures and court lighting. According to the Donation, Sponsorship and Advertising Policy that was approved by the City Council on Nov. 18, 2014, the donor would receive one of the following recognitions, depending upon the total project cost: $50,000 - $99,000 (Gold) $100,000 or more (Platinum) Chair Gieseke asked if there would be benches to which Ms. Kattreh replied yes. Ms. Kattreh commented that the nearest restrooms would be just past the playground and added the Art Center could also be an option. Chair Gieseke asked if the lights could also light the tennis courts. Ms. Kattreh stated they will get quotes on various lighting options. Member Cella asked if the Pickleball courts at Garden Park would remain to which Ms. Kattreh replied yes and added they are well used. She also noted Pickleball is very popular in Edina and they may even need more courts in the future. Member Cella asked if Pickleball courts were in the plan for the future without this donor. Ms. Kattreh replied from a cost perspective there could be some funds in operational budgets to restripe. Member Good stated it seems the courts are needed. Ms. Kattreh pointed out Pickleball has a multi- generational appeal and noted this could be programmed significantly in the Parks & Recreation Department. She added that ongoing maintenance of these new courts would come out of the parks maintenance department. Member McCormick asked if courts are scheduled. Ms. Kattreh responded it would be a combination of scheduled and open courts as well as the parking lot would be available along with on -street parking. Member Jones asked if Pickleball courts can be used for other sports. Ms. Kattreh stated they could be converted to tennis or basketball courts. The donation would cover 100% of the construction costs. Member Jones asked what the maintenance costs would be and Ms. Kattreh stated she did not know but could research estimates. Member Jones asked what the lifespan of the courts would be because her concern is when adding things to parks she would like to see the development of community sports. She noted she has a concern on this location as it does not have restrooms or water and requested staff researches other areas. Chair Gieseke stated the St. Cloud courts look very nice and asked if we would have wind screens like St. Cloud has around the courts. Ms. Kattreh replied that is something that would be included in the quotations and discuss with the donor. Member McCormick noted the restrooms are a distance away and asked about porta-potties. Ms. Kattreh stated that will be discussed. Member Jones stated the board is very appreciative of this type of donation as they are financing the construction 100% and it fits well within the Strategic Plan. The senior citizens have been requesting amenities and these courts will fit well for them. Ms. Kattreh added she will make sure budgets will include maintenance. VI.B. Park Board Retreat — Tuesday, Aug. 1 1, 5:30 — 9:30 p.m. at Centennial Lakes Park Member McCormick informed the Park Board that Chair Gieseke and herself have been planning the Park Board retreat which will replace the regular Aug. I I Park Board meeting. This retreat will take place at the Hughes Pavilion at Centennial Lakes Park. It is scheduled to run from 5:30 to 9:30 p.m. and dinner will be provided. She added to dress casually because they will be playing bocce at the croquet and lawn games area at Centennial Lakes Park. Member Strother asked if the pre -work needs to be completed prior to the retreat. Member McCormick stated the pre -work is for member preparation only and will not be collected. The Members offered to be on the following groups: Group I —Jacobson, Nelson, Strother Group 2 —Jones, Good, Chowdhury Group 3 — Greene, Cella, Colwell Chair Gieseke stated he would like a picture taken at the retreat. VI.C. Proposed Land Exchange — 6629 West Shore Drive, Edina Ms. Kattreh indicated the City Council has requested that the Park Board provide review and comment on a proposed land exchange between the City of Edina and Liz and Tony Burger, the property owners at 6629 West Shore Drive, Edina. The Planning Commission will also be reviewing this proposal at the July 22 Planning Commission meeting. Tony and Liz Burger were present at the meeting. Ms. Kattreh explained the situation to the Park Board. Ed Hayward, 6625 W. Shore Dr., indicated he is the neighbor to the north and stated they are not happy about the proposed public access running along the side of his property. It seems like a strange configuration for a land swap and he would rather see a variance. He added there is another access to the park that can be used. He pointed out he is not opposed to the concept of the land exchange. Member Good asked Mr. Hayward if there is a lot of activity in the park behind the houses and Mr. Hayward stated there generally is not much activity except for the Fourth of July fireworks. Member Jones asked if the access was not right on property line and moved onto the Burger property would that be better. Mr. Hayward stated that does not seem very feasible and noted mowing would be a concern and awkward. Ms. Kattreh stated the Burgers do have the option of applying for a variance with the Planning Commission. Member Good asked if there was an option of having the city sell a piece of land to the Burgers instead of a swap. Ms. Kattreh stated it has not been a popular option historically with the Park Board or with the City Council as they do not want to sell parkland. Chair Gieseke stated in this case the city may benefit from selling some of the park land as it would be a win for the city. Member Nelson asked if there is another area that could be considered in the swap. Ms. Kattreh stated this portion was brought to staff by the Burgers. She noted they could start over and look at all options again. Mr. Burger indicated the surveyor came up with the line drawing and noted they wanted to keep the park continuous. He commented it is not a highly used park except for the Fourth of July. Member Greene asked Mr. Burger if he would be interested in purchasing a piece of park land to which Mr. Burger replied he would. Member Greene suggested the discussion end right now and staff goes back to determine a fair selling price and have Mr. Burger come back with a revised plan. Member Jones asked how many times a request has been made to purchase park land and Ms. Kattreh stated it's happened approximately four times in four years. Member Jones asked if a precedent would be set and Ms. Kattreh stated she has heard from council and the city does not have a strong interest in selling park property. Other neighbors may want the same thing; a little more park land to add to their property. Member Strother suggested a variance may be more suitable to eliminate people walking very closely to the homes when entering the park. Ms. Burger stated that piece of land is called a breezeway. It's not supposed to be a stopping place for people entering the park. Mr. Burger stated since he has lived there approximately six to seven people have walked through that area. Member Jones asked if the property floods and Mr. Burger stated they have had some flooding in the garage; the park land does not flood. Member Jones asked if there is a path along the lake to which it was noted there is an open area off of 66th Street. Mr. Burger informed the Park Board they mow and irrigate the area and that the city stops mowing at the Hayward's property line. Member Jones asked if this would be an appropriate place for a nature path. Ms. Kattreh stated she is not aware that that option has ever been explored and added she does not want a misaligned lot line. Member McCormick asked if Mr. Burger if he was ok with the repositioning of the play structure. Mr. Burger stated the play structure is already on park property and he would have no problem moving it. Ms. Kattreh stated staffs recommendation was difficult due to precedence, gaining access for the city, and the way the property line is configured it is challenging. It is neither hurting the city nor providing a benefit. Ms. Kattreh pointed out she needs to report back to the Planning Commission and would like to get a consensus from the Park Board. Member Nelson indicated she would prefer going with the variance. Member Jones indicated she can appreciate the situation but does not want to set a precedent and is against selling park land. She does not agree with the proposed swap with creating a jagged lot line to the east and that connectivity to West Shore Drive would be her preference. She would like to refer to a guiding principle and if a variance is given a pathway should be created from Laguna Drive to 66th Street either by land swap or a variance. Member Jacobson indicated this is a grey area whether it is a park or not because if it is truly parkland the residents should have access. She does not care for the land swap and would prefer a sale but she does not feel it is up to the Park Board to decide that. She would favor selling the land to the Burgers and create access from Laguna Drive. She added the variance process would serve well. Member Greene indicated he is in favor of the variance. Chair Gieseke indicated he is in favor of the variance and is not in favor of a land swap as there are many issues with it; the neighbors would not appreciate it and it would set a precedent. He noted a minimal land sale would be an option and would make the access at Laguna better. Member Cella indicated this isn't really something the Park Board should approve. She is in favor of making all park land accessible to residents and stated this is more a Planning Commission matter to decide if a variance is to be granted. Member Strother indicated she has concerns with a variance and is concerned this park with a lake is not accessible to residents. She does not think a variance would benefit the city. She stated she does not know the history of swaps and/or sales in the past but if the money from the sale could be used to improve access she would be in favor of that. Member McCormick indicated this is a unique situation and does not make a lot of sense. She feels the Burgers should determine how much park land would be needed to make their plan a reality and have the city look at a possible sale. She would be in favor of a variance or make the swap without the jagged lines. Member Good indicated if the Burgers have an interest in pursuing a variance they should do so and it is not the expertise of the Park Board. He would not be in favor of the swap as it is proposed. He would be in favor of a sale. Student Member Colwell indicated Student Member Asef and himself would be in favor of selling the park land. He believes a trail could be put in without infringing on the homeowner's property and that a partial swap might be possible. Student Member Chowdhury indicated he does not see what the park land would be used for in the future and does not think a precedent would be set. Chair Gieseke stated he likes the idea of a much smaller land swap because it is less obtrusive with compensation for the city. VII. CHAIR AND BOARD MEMBER COMMENT Member Jones stated she would like to comment on what is going on with Grandview. She indicated the latest round of proposals have a fairly large community area bringing the senior center and art center facilities at Grandview. The city will work on the design of that building. She commented after creating the Strategic Plan she is concerned about how that space is going to be used so that it fits with the Strategic Plan which includes the senior center and the art center. She is concerned about what is edited out of the Strategic Plan. The City Council will be deciding something on this in August. Ms. Kattreh stated at the June 17, 2015 City Council meeting a presentation was made on the Strategic Plan; however, the council did not have sufficient time to review the plan in detail and is concerned about the length of the document. She stated the document will be reviewed by the council and they will notify her when they are ready to provide feedback. Member Good stated that is his understanding. The Park Board is a recommending group rather than an approving board on items such as Grandview. He also noted the executive summary for the Strategic Plan should be on the website rather than the 400 page document. Member Nelson stated an important thing to consider is the maintenance of the existing parks and structures. VIII. STAFF COMMENTS Ms. Kattreh provided the following staff updates: • The Braemar Driving Range and Par Three groundbreaking was held today; the project should be completed by the end of September. • The backyard construction at Braemar Arena should be done this week. • The Edina Soccer Club has invited the Park Board to their event on Friday. • The Pamela Park building is up. Member Good asked about a new sign for Braemar Golf Course. Ms. Kattreh stated the sign has been ordered and requires six weeks for production. IX. ADJOURNMENT Chair Gieseke made a motion, seconded by Member Greene, to adjourn the meeting. Ayes: Members Nelson, Jones, Jacobson, Greene, Gieseke, Cella, Strother, McCormick, and Good. Motion approved. Meeting adjourned at 8:50 p.m. To: Park Board From: Ann Kattreh Parks & Recreation Director Date: July 14, 2015 Subject: Proposed Pickleball Court Donation Agenda Item #: VI.A. Action ❑ Discussion M Information M Action Requested: Provide review and comment on a donation of picklebal) courts and related amenities at Rosland Park. Information I Background: Edina resident Bruce Mooty has approached the city to donate funds to the City of Edina to construct picklebal) courts adjacent to the tennis courts at Rosland Park. The proposed donation is in honor of his late • father John Mooty, who passed away earlier this year. This location is recommended by Parks & Recreation Administrative staff and Park Maintenance staff. Several sites were reviewed, including Lewis Park, Yorktown Park and Cornelia School Park. This site was chosen due to the size of parcel available, proximity to a tennis facility, distance from residential impact and on -street parking available. If approved, the donor is interested in funding the project for construction this fall. This project would include four to six picklebal) courts, one or two shade structures and potentially court lighting. There would also be benches and trash receptacles. The site was explored for the potential of adding a restroom and picnic shelter facility similar to Wooddale Park, but the lack of proximity to sewer and water connections made this option not financially viable. The initial survey was completed last week and Gopher State One Call locates were completed. Four to six courts could fit on this site. There is a large oak tree in this area, but the courts could be located so as to not impact this tree. What is Pickleball? Pickleball is a sport in which two, three, or four players use solid paddles made of wood or composite materials to hit a whiffle ball over a net. The sport shares features of other racquet sports, the dimensions and layout of a badminton court, and a net and rules similar to tennis, with a few modifications. Pickleball was invented in the mid-1960s and has quickly become popular among adults as a fun game for players of all levels across the country. City of Edina • 4801 W. 501h St. • Edina, MN 55424 REPORT / RECOMMENDATION Page 2 Why is pickleball becoming so popular? Players say it's easy to learn and easy on the knees and elbows, making it a great alternative to tennis, which can lead to injuries in these sensitive areas. Because the pickleball court is shorter than a tennis court, there's less running involved. The rules are simple so the game is easy to learn and master in a short time. While pickleball has the strongest following among the senior demographic, part of the appeal is that it's really a multigenerational sport. Eight and nine year olds can have fun playing with 80 year olds. Kids are learning the game in school. The smaller court also creates a social atmosphere, and playing doubles and/or mixed doubles is promoted. Pickleball can generate an adequate heart rate to provide cardio -respiratory conditioning. Yet, at the same time, it is less taxing on the joints and muscles. The small court space reduces the speed required to reach the ball and the weight of the racquet and the weight of the ball reduce the ballistic forces transferred to the wrist, elbow and shoulder. Those who may no longer be able to play tennis, racquetball or other team sports gravitate to pickleball because it is competitive, active and enjoyable. It also is a sport that appeals to those who have never or have had limited involvement in sports. Pickleball was introduced to Edina in July of 2012. The tennis courts at Garden Park needed restriping and pickleball lines were included at that time. Two clinics were offered at Garden Park on the tennis courts with 40 participants in each clinic. An Edina resident volunteered to come to the courts on Mondays and Wednesdays from 9 to I I a.m. to offer instruction and get players rotating. The city purchased four racquets and some wiffelballs and the group has been growing regularly. Two more clinics were offered in 2013. Today pickleball is played at Garden Park on Mondays, Wednesdays and Fridays from 9 to I I a.m. on the two courts. The level of play at our location is Beginner to Intermediate play. Since 2012 the number of requests to the Parks & Recreation Department for information about both indoor and outdoor locations has increased. There are currently 25 — 30 players committed to playing weekly on the two courts at Garden Park. Two or three new people try the sport each week. If the Garden Park courts aren't being used by tennis players, they are available for pickleball, but the lack of dedicated pickleball courts definitely limits play in Edina. Dedicated pickleball courts would provide significantly more available time and give a tremendous opportunity to introduce the game to more players. Currently advanced players go to Eden Prairie to play. This would provide an opportunity for more residents to play in Edina. Time would also be dedicated for youth play, lessons and clinics as well as promoting times and/or activities for intergenerational play. Tournaments with all skill levels, ladder leagues, and pickleball get-togethers would make this facility a great addition to the community. Proposed Project Timeline July — Park Board provides review and comment July — Bolton and Menk are completing site evaluation and project designs August — Solicit quotes for construction and donor acceptance August/September — City Council approval REPORT/ RECOMMENDATION Page 3 August — Nine Mile Creek Watershed District Approval September/October — Construction Project Cost Estimate Preliminary pricing was obtained for several pickleball court combinations. A battery of four pickleball courts side by side would cost approximately $70,000. A battery of four courts with two courts over two courts would cost approximately $75,000. A battery of just two courts would cost approximately $39,000. Included in this price are a 6" limestone base, 2" of asphalt, color surface system, striping, nets, posts, fencing and gates. More site work, grading and watershed accommodations might be required at an additional cost. Mr. Mooty is also considering shade structures and court lighting. Proposals for these amenities are being prepared. Included in this packet is a photo of the new pickleball courts in St. Cloud showing an example of what a shade structure could look like. If lights are included, they would be the new Musco lights that have recently been installed at Braemar Field and Countryside Park. These lights are energy efficient and reduce the amount of light spill by at least 50%. According to the Donation, Sponsorship and Advertising Policy that was approved by the City Council on November 18, 2014, the donor would receive one of the following recognitions, depending upon the total project cost: $50,000 - $99,000 (Gold) • Letter of appreciation from Mayor • Donation listed in annual About Town Report • Listed as gold sponsor on publicly displayed donor board at City Hall or appropriate city facility • Engraved plaque of appreciation presented by Mayor, City Manager or other city official at an appropriate event (ribbon cutting ceremony, facility or event opening or City Council meeting). $100,000 or more (Platinum) • Letter of appreciation from Mayor • Donation listed in annual About Town Report • Listed as platinum sponsor on publicly displayed donor board at City Hall or appropriate city facility • Engraved plaque of appreciation presented by Mayor, City Manager or other city official at an appropriate event (ribbon cutting ceremony, facility or event opening or City Council Meeting). Attachments: Kare 11 Story on Pickleball from Maple Grove Photos—Cavalry Hill Pickleball Courts in St. Cloud Rosland Park DRAFT Pickleball Court Layout Rosland Park Site Diagram Kare 11 Story on Pickleball from Maple Grove Karel1 June 24, 2015 MAPLE GROVE, Minn. — The oddly named sport of "Pickleball" has become America's and Minnesota's newest passion. The activity appeals to people of all ages. The sport began 50 years ago near Seattle, Washington. Three men are credited with creating the sport to combat the boredom of their children. A story is that the dog of one of them kept chasing the ball. Since the dog's name was "Pickle", Pickleball was born. "The picklebail has a little bit slower play to it," said Patty Anderson, Maple Grove Parks and Recreation Administrative Supervisor. "I think that is what is the interest of the seniors, but we also are seeing, throughout the Park and Recreation industry, that this is a sport that all levels are getting interested in, children and adults." Maple Grove converted two tennis courts into six pickleball courts and is adding 4 more in late summer. Other courts are up and working in Woodbury, Plymouth, Roseville, New Brighton, Bloomington, Apple Valley, Richfield and Burnsville. St. Cloud just opened six courts of their own. The sport is played with a solid racquet (paddle) and a whiffle ball. There is a net, a couple of inches lower than a tennis net, that divides the court into two sides. It has been compared to ping-pong and involves the strategy and skill of the net play in tennis. The action is close and relatively fast. All serves are underhand and the ball must be struck with the racquet below the waist. The formal rules of the game are set by the United States Pickleball Association (USAPA). The appeal of the sport is that it is an accessible activity and very social. "Oh, it is phenomenal," said Mike Kline, Plymouth resident. "I know we have met at least 120 people in the three years, we have played. I mean that is by name. Where else do you get that kind of social life with something other than you know holidays or parties or something like that or work." Kline played racquet ball when younger. His wife, Jean, who is retired, never played tennis, but did play ping-pong in her youth. "I started playing cards at a senior center and not very active and then I saw a flyer for picklebail and I was curious," said Jean Kline. "I just came and tried it and fell in love with it." "I think the hook is that you can get somewhat proficient right away," said Mike Kline. "In other words, It is not like tennis where you will hit the ball way out of bounds every time." Kline said he has played with people in their 80s and with teenagers. " Around the holidays when they're home from college, or when their parents bring them in, MEA week or something like that, they are all over the place," grinned Kline. "They humiliate us and they leave." The enthusiasm of the players is contagious. They were anxious to praise the fun of the sport. "I love pickleball because it is a great way to meet people, get a lot of exercise, and be competitive," said Rosemary Mueller. " And you can play men against women." The sport has no age or gender barriers. It is regarded as the fastest growing sport in North America. Check out this story on karell.com: http://www karell com/story/life/2015/06/24/pickleball- anderson-mueller-kline-maple-grove/29235913/ S,m!M-!7'!77r7777777�, �, AP .^ rr Y Y wr r Z3 0 cz J Z3 0 WI LJ cz Q) r) Q rr r) i _cz U) 0 Rosland Park Site Diagram Edina Parks and Recreation Edina Parks and Recreation Edina Parks and Recreation Page 1 of 2 DigitalGlobe, GeoEye, Microsoft, USDA FSA X = Plrot�. osecl IOCC4610n http://edinagis.maps.aregis.con-/hone/webmap/print.html 7/8/2015 To: Park Board From: Ann Kattreh Parks & Recreation Director Date: July 14, 2015 A, o e CORpolts �� • 1888 Agenda Item #: VI.B. Action ❑ Discussion ❑x Information M Subject: Park Board Retreat — Tuesday, Aug. 11, 5:30-9:30 p.m. at Centennial Lakes Park Action Requested: None. Information only. Information / Background: Park Board Vice Chair Brenda McCormick and Park Board Chair Dan Gieseke have been planning the Park Board retreat which will replace the regular August I I Park Board meeting. This retreat will take place at the Hughes Pavilion at Centennial Lakes Park. It is scheduled to run from 5:30 to 9:30 p.m. Dinner and snacks will be served. Please dress casually as we will also be playing bocce ball at the croquet and lawn games area at Centennial Lakes Park. Attached please find planning materials for the retreat. The retreat and agenda will be discussed as well as pre -retreat work that is requested. Attachment: Edina Park Board Retreat City of Edina • 4801 W. 501h St. • Edina, MN 55424 Edina Park Board Retreat August 11, 2015 / 5:30-9:30 p.m., Centennial Lakes Park Hughes Pavilion Objectives • Strengthen relationships among Park Board members and Parks & Recreation Department staff • Reflect on Park Board effectiveness in 2014-2015 • Identify ways in which the Park Board can increase team effectiveness as a governing/advising body • Propose ways in which the Park Board will support the attainment of the key priorities • Identify 2016 Park Board Work Plan initiatives Pre -work • 1: Complete Park Board member introduction sheet • 2: Complete Keep, Stop, Start Doing Activity • 3: Review Development Areas for small group focus—to be assigned at July Park Board Meeting Agenda 5:30-5:45 Welcome / Agenda review Code of Ethics review Gatherfood 5:45-6:30 Dinner Park Board Member Introduction (3 minutes each) Introduction of Top 3 Areas of Development to Support 2016 Work Plan (Ann) :30-7:30 Outdoor team activity –Bocce Ball 7:30-8:00 2014 Reflection: What should the Park Board keep doing, stop doing and start doing to increase effectiveness? 8:00-8:45 Top 3 Areas of Development: small group work • Objective: Identify ways in which the Park Board will support the attainment of the key priorities • Directions: o Review the assigned Area of Development o Identify: ■ Work groups needed ■ Greatest areas of risk ■ Funding needs ■ Community involvement ■ Expertise needed ■ What should be included in the Fiscal Year 2016 work plan? ■ What milestones should be completed within the next 30, 60 and 90 days? o Prepare to report out: 5 minutes to summarize work, 10 minutes for large group discussion 8:45-9:30 Top 3 Areas of Development: report out and large group discussion 9:30 Conclude • Next steps • Confirm how retreat information will be distributed Pre -work Handout 1: Park Board Member Introduction Sheets Worksheet will prompt members to come prepared to share about themselves. 1. Name 2. Were you named after anyone? 3. How long have you lived in Edina? 4. How long on Park Board? 5. Why are you interested in serving on the Park Board? 6. What areas of expertise, strengths or interests can be leveraged by the Park Board? 7. Which of the Guiding Principles most resonates with you as a Park Board Member? Why? 8. How do you and/or family use our Parks and Recreation facilities? 9. What is the last book read or movie saw? Would you recommend it to others? Pre -work Handout 2: Keep, Stop, Start Doing Activity In preparation for the retreat, consider the past year and identify things we should collectively as a board Keep Doing, Stop Doing and Start Doing. 0 Keep Doing: 1. 2. 3. Stop Doing: 1. 2. 3. Start Doing: 0. Pre -work Handout 3: Development Areas to Support 2016 Work Plan • Note: At July board meeting, members will select the groups he/she will work on so that pre -work can be completed prior to the retreat. 5 Areas of Development from Strategic Plan (highlighted areas will be discussion topics for retreat) 1. Natural Resources and Sustainable Parks 2. Parks, Open Spaces and Trails 3. Recreation Facilities 4. Recreation Programs 5. Finance and Management GROUP 1— PARKS, OPEN SPACES AND TRAILS Park Board Members Staff: Susan Retreat focus: Develop, refine and implement Branding, Signage and Way finding Plan included in the Strategic Plan (Strategy 1.2) / Market parks and programs throughout the city to inform residents of offerings (Strategy 1.3) GROUP 2 — RECREATIONAL FACILITIES 'ark Board Members: Staff: Patty Retreat focus: Implement a policy -supported business management model for Enterprise Facilities that addresses a cost recovery model toward financial sustainability (Strategy 1.3) / Explore the development of innovative infrastructure in the park system to support environmental education and natural resource planning (Strategy 1.4) GROUP 3 — RECREATIONAL PROGRAMS Park Board Members: Staff: Amanda Retreat focus: Attract 30-35% of all Edina residents to experience an organized recreation program through EPRD by identifying and closing programming gaps (Strategy 1.1) / Keep up with evolving needs and trends by re-evaluating offered programs and interest levels (Strategy 1.2) To: Park Board From: Ann Kattreh Parks & Recreation Director Date: July 14, 2015 Subject: Proposed Land Exchange — 6629 West Shore Drive, Edina o e � • !��nR1'0177V�p 18843 Agenda Item #: VI.C. Action ❑ Discussion ❑x Information ❑ Action Requested: Provide review and comment on a proposed land exchange at 6629 West Shore Drive. Information / Background: The City Council has requested that the Park Board provide review and comment on a proposed land exchange between the City of Edina and Liz and Tony Burger, the property owners at 6629 West Shore Drive, Edina. The Planning Commission will also be reviewing this proposal at the July 22 Planning Commission meeting. The Burgers purchased the home at 6629 West Shore Drive in June of 2004. The Burgers state that at the time of purchase they were aware that there was a city park between their property and Lake Cornelia. They state, however, that they were not aware that the park property is just four feet from the northwest corner the house. When the Burgers purchased the house, they had three reconstruction goals for the home: I. Remove the existing pool 2. Redo the existing basement and main level of the house 3. Expand upward via a second story and create a walkout towards the lake The first two phases of construction are complete and the owners wish to complete phase three. In 2008 the owners applied for and were granted variances to build the addition. The economy went into a financial crisis and home loans were unavailable for the work they wanted to do. Because the applicant never picked up a building permit to build the addition, the variance expired. The house is already non -conforming and with the current property line, the owners have no way of moving forward without a variance or land exchange. When the house was built in 1961 there was a large amount of dirt that was brought in to support the foundation containing the indoor swimming pool. This hill rests on both city park land and private property. Without removal of the hill, the owners cannot do a walk out from the basement, without encroaching into the park land. All of the other eight properties that border the park have a walkout toward the lake. The homeowners state that they are simply asking for the same right as the neighbors. The hill is unnatural and unnecessary since the pool has been removed. City of Edina • 4801 W. 50th St. • Edina, MN 55424 REPORT / RECOMMENDATION Page 2 The homeowners also want to expand their deck. Eight out of the nine houses on the park have large decks that provide views of the lake. The Burgers are the only exception. When the permit and variance were granted in 2008, although the owners couldn't afford to add the second story, they completed work on the main level of the house which reduced the number of bedrooms and added structures to support the future second story. The house does not work for their family, but they have no way to expand it. The applicant is, therefore, requesting a land trade, so that they may build the addition without the need for variance or encroachment into the park. This would potentially allow the property owner to complete the project and not diminish or reduce Edina public park land. The homeowners have worked with a surveyor who has provided a possible solution. In this proposal, the city and property owner would exchange the same square footage of property and allow the desired home renovation project. If the Park Board is supportive of the land trade, staff would recommend that the existing play structure be removed from the park property and the area be seeded with grass (see the attached maps which show the play structure currently encroaches into city property). The Park Board is also asked to consider a requirement to obtain the park land in a strip of land down to West Shore Drive to provide public access into the publicly -owned land. Attachments: A. Site Map B. Subject Property C. Land Exchange Site Map D. Land Survey A.Site Map Parcel 30-028-24-31-0044 A -T -B: ID: Owner Market Name: A Burger & E Burger Total: Parcel 6629 West Shore Dr Tax Address: Edina, MN 55435 Total: Property Sale Type: Residential Lake Shore Price: le Homestead t ad: Date: Parcel 0.88 acres Sale Area: 38,491 sq ft Code: LL_op 1_,s Lel R" ! 11 114 F—M cr 1 2 ` Map Scale: 1" = 400 ft. Print Date: 7/7/2015 This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT© HENNEPIN COUNTY 2015 OA ThinkGreen! � 0 B. Subject Property Uf_+'tai' . "�•. .�,Z ;f i 71 f,f33 1.... t. Parcel 30-028-24-31-0044 A -T -B: ID: Owner A Burger & E Burger Market Name: Total: Parcel 6629 West Shore Dr Tax Address: Edina, MN 55435 Total: Property Residential Lake Shore Sale Type: Price: Home- Homestead Sale stead: Date: • Parcel 0.88 acres Sale Area: 38,491 sq ft Code: 4-2 f� bib' "t"44/1 Map Scale: 1" = 100 ft. Print Date: 7/7/2015 �I 1 4 N J This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. COPYRIGHT© HENNEPIN COUNTY 2015 r1 �I1Vlh -Green! LAW C, C^Land Exchange V s � 1 O-erl HIdON e N hi �t qr`_� las 8V38 SL __-- h 6 rl- cci 10 M LO w Z N CPO 0o w XX U - w L� r�Jil n 1N3W35V3Z1171111 ONb 39b �1 O N ti O coo 000 w z zw>Z c� o o' 11J Q �- WW > p¢ Z Q L Q LLL > J iE > Z w a w 01 i N p f --6�L .� s O �oo O N p Z �Vi? zwO -jw n 1N3W35V3Z1171111 ONb 39b �1 ' 6 coo 9o w z zw>Z c� o o' 11J Q �- WW > p¢ Z Q L Q LLL > J iE > Z w w >0 w w 0 p Fpo- ¢ Q =Fl CK O �oo O N p Z �Vi? zwO -jw nW W� W F- 0 F a x Q '$ (1) �mZI IL 0 c-- w ¢ w o wzwcra3 0W a w ¢ > ¢ 00 D U O (9 F- LLJ II tl U N II 11 q II Q J01 ¢ o pp O 2 rn n 1N3W35V3Z1171111 ONb 39b �1 Z� Sao fy xT a O <w Ld � fy o NZx r2 0 Oa M rn ,. eco U c~no V):c Q p 3 O O N �Vi? oN p rn II �mZI o wW o N 3` Qr0 L, Q MM N O F --W W 00 !— O9 OX ¢ Q 0- -3 O tD Of a6 W f ' p 0 (n LL - V) 9� Q a0000M 2 in K) w r7 I M O u Z IAJ F- -Rw<o w�o \ ,f U) 1 Z� Sao fy xT a To: Park Board From: Ann Kattreh Parks & Recreation Director Date: July 14, 2015 Subject: City Council Update Action Requested: No Action is Necessary. Information / Background: Agenda Item M VILA. Action ❑ Discussion ❑ Information Mx Please see the City Council updates from their June 17 and July 7, 2015 City Council meetings. City of Edina • 4801 W. 501h St. • Edina, MN 55424 City Council Updates lune 17, 2015 • Appointed a new set of student commissioners to the City's advisory boards and commissions. • Approved an agreement for architectural services with Richard Mandell Golf Architecture to create plans and specifications for redesign of Braemar Golf Course. • Approved a cost-sharing agreement and maintenance plan with Nine Mile Creek Watershed District for Braemar Golf Course • Received a presentation from consultants on the City's proposed Parks, Recreation & Trails Strategic Plan. The City Council agreed to take action on the proposed plan at the July 21 City Council meeting. JuIX 7, 2015 • Authorized a joint powers purchase agreement with the Metropolitan Council for a Community Solar Garden. • Authorized a contract for improvements to the Todd Park basketball court. • Authorized a contract to resurface the west parking lot at Van Valkenburg Park. • Approved the purchase of the "3 Dancing Sand Hill Cranes" sculpture for the Edina Promenade.