HomeMy WebLinkAbout2015-08-11 Park Board PacketAGENDA
40 CITY OF EDINA
PARK BOARD MEETING
CENTENNIAL LAKES PARK
HUGHES PAVILION
Tuesday, Aug. 11, 2015
5:30 p.m.
I. CALL TO ORDER
II. ROLL CALL
III. APPROVAL OF MEETING AGENDA
IV. ADOPTION OF CONSENT AGENDA
A. Approval of Minutes — Regular meeting on Tuesday, July 14, 2015
V. COMMUNITY COMMENT
During "Community Comment," the Park Board will invite residents to share relevant issues or
concerns. Individuals must limit their comments to three minutes. The Chair may limit the number
of speakers on the some issue in the interest of time and topic. Generally speaking, items that are
elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should
not expect the Chair or Board Members to respond to their comments tonight. Instead, the Board
might refer the matter to staff for consideration at a future meeting.
VI. REPORTS/RECOMMENDATIONS
A. Human Services Task Force
B. Park Board Retreat Agenda
VII. CORRESPONDENCE AND PETITIONS
A. Other Correspondence
VIII. CHAIR AND BOARD MEMBER COMMENTS
IX. STAFF COMMENTS
X. ADJOURNMENT
It
The city of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the
way of hearing amplification, an interpreter, large -print documents or something, please call 952-927-8861 72 hours in
advance of the meeting.
MINUTES
OF THE RETREAT OF THE
EDINA PARK BOARD
HELD AT CENTENNIAL LAKES PARK
AUG. 11, 2015
5:30 P.M.
1. CALL TO ORDER
Chair Gieseke called the meeting to order at 5:42 p.m.
11. ROLL CALL
Answering roll call were Members Nelson, Jacobson, Greene, Gieseke, Cella, Segreto, Strother,
McCormick, Good
Member Jones arrived at 5:48 p.m.
Student Members present: Colwell
Absent Student Member Chowdhury
111. APPROVAL OF MEETING AGENDA
Member Good made a motion, seconded by Member Cella, approving the meeting
agenda.
Ayes: Members Nelson, Jacobson, Greene, Gieseke, Cella, Segreto, Strother, McCormick, Good
Motion approved.
IV. ADOPTION OF CONSENT AGENDA
Member Good made a motion, seconded by Member Segreto, approving the regular
meeting minutes of July 14, 2015, as amended on Page three to change "Mr. Hayward
stated there generally is ..." to "Mr. Hayward stated there generally is not much activity
except for the Fourth of July Fireworks".
W.A. Approval of Minutes —Regular Park Board Meeting of Tuesday, July 14, 2015
Ayes: Members Nelson, Jacobson, Greene, Gieseke, Cella, Segreto, Strother, McCormick, Good
Motion approved.
V. COMMUNITY COMMENT
None
VI. REPORTS/RECOMMENDATIONS
VI.A. Human Services Task Force
Ms. Kattreh informed the Park Board the Human Services Task Force needs a Park Board
representative. She went over what the position entails.
Member Segreto commented that she has been the Park Board representative on the Human Services
Task Force and noted that members decide how the funds are allocated and most times the City
Council takes the recommendation and approves it.
Member Jones stated that she will volunteer to be the Park Board representative on the Human
Services Task Force.
Member McCormick made a motion, seconded by Member Segreto, to appoint Member
Jones as the Park Board representative to the Human Services Task Force.
Ayes: Members Nelson, Jones, Jacobson, Greene, Gieseke, Cella, Segreto, Strother, McCormick, Good
Motion approved.
VI.B. Park Board Retreat — Tuesday, Aug. 1 1, 5:30 — 9:30 p.m. at Centennial Lakes Park
Ms. Kattreh presented the Park Board Retreat Agenda.
Member McCormick provided brief remarks about what will be done during the Park Board Retreat.
Chair Gieseke introduced Don McCormick, who works for United Healthcare working for talent
development, and indicated he will be facilitating the retreat.
Mr. McCormick explained to the Park Board that discussions will be held regarding what is working
with the Park Board and what may need improvement. He asked each member to think about answers
to the following questions:
What should the Park Board keep doing?
What should the Park Board start doing?
What should the Park Board stop doing?
Members were asked to fill out the post -it notes and place them on the charts in the front of the
room.
Mr. McCormick reviewed the items on what the Park Board should keep doing.
• Keep utilizing small work groups
• Keep discussing how to implement the strategic plan into the work plan
• Conduct annual retreat to help members build relationships
• Investing in facility improvements
• Opportunities to work on task groups
• Creating a community that appeals to multiple generations
• Focusing on a short goal while keeping the bigger picture in mind
• Provide updates of activities in the parks
• Provide honest feedback with the Parks & Recreation Department
• Keep strategic planning
• Keep looking at plans
• Seek community input
• Evaluate whether the parks are serving all Edina residents
• Ensure every member has a chance to voice their opinion
• Keep updates on current projects — progress
• Keep doing financial impact presentations
• Driving work plan ideas
• New board member orientation
• Skip a month a year of meetings
• Educate members on 2016-17 capital plan
• Provide thoughtful recommendations to the City Council
• Develop facility
• Work plan meetings for important topics
• Be respectful of board members time and length of meetings
• Be willing to listen to other board member comments
ltd
Stop doing:
• Don't revisit what has already been decided
• Stop overpromising
• Stop printing out Park Board materials
• Stop overscheduling the agenda
• Don't add agenda items not ready for Park Board review
• Long presentations
• Involve in financial plans or discussions
• Retracting a decision made at a meeting
• Ask opinions about issues that have already been decided by city leadership
• Relying heavily on outside consultants
Start doing:
• Analyze effectiveness of Park Board
• Using website more
• Allocating resources to complete 2015 work projects
• Seeing more finance in making decisions
• Key metrics that track performance
• Alternative communication vehicle to tell what's going on
• Share plans for parks
• Actively solicit more input from board members for their opinions
• Start systematically providing information on parks
• More Park Board meetings in park facilities
• Update status reports
• • Provide more info — welcome to new residents about the parks
• Add small amount of time at each meeting for strategic plan discussions
• Using standard forms of advisory board communications for all discussion items on agenda
• Work on projects outside the meetings
• Specific actions set for the work plan
• Set proposed agenda times and keep the time so time is not wasted
• Facility reports from Park Board members
• Calendar for year of key agenda items each month
• Reduce the number of comments a member can make
Mr. McCormick asked the groups to organize the comments into categories. He noted categories
could include financials, facilities, updates, communicating, work plan, open dialogue, focus on
community, meeting process rules, decision making, ideas around topics for consideration, etc.
Ms. Kattreh provided information on the following items:
Parks Open maces and Trails — Ms. Kattreh indicated that when they look at branding, signage
and way -finding there currently is $500,000 in park dedication fees that have been specifically allocated
by the City Council to a signage project. She stated this is something that would be a really great Park
Board initiative. She noted some things were identified for branding and way -finding in the Strategic
Plan and they can continue to explore those areas as well marketing the parks and programs to make
residents more aware of offerings. She indicated that she is interested in how residents find out about
what is going on as well as what the Park Board can do better.
Recreation Facilities — Ms. Kattreh indicated she would like to think about a business management
model for enterprise facilities; what should the enterprise facilities look like. She asked as a resident
what you expect the city to be able to cover in terms of the operating expenses. Should the facilities
and parks start to be more commercialized? Do you want the city to start more partnerships? Do
you want the parks to remain more natural? Do you want to see more advertising? Do you have any
ideas of what you would like our parks to look like and how does that impact our financial
sustainability? Do we have any infrastructure that is missing such as education and natural resources?
Recreation Programs — She asked what the city can do to get more residents participating in their
programs. If they want to impact 30-35% of all residents how can they do that from a marketing
perspective? What age groups are we missing? How can we attract those people that we are not being
able to reach with programs?
Ms. Kattreh informed the Park Board that Max Galaxy, the new registration program, was rolled out
last Monday.
Chair Gieseke stated a while ago they were trying to compare themselves to top tier communities and
asked what number makes them excellent? Ms. Kattreh replied that 35 is a good number in terms of
benchmarking.
Ms. Kattreh indicated they can continue with the survey; however, she is not completely confident with
the survey that was done last time and noted they will continue to analyze that type of information.
Ms. Kattreh asked if there are any trends they are missing as far as recreation programs.
Mr. McCormick separated the Park Board members into three groups and each group had two focus
areas to discuss.
Group I Parks, Open Spaces and Trails — Members Jacobson Nelson and Strother
(staff/Susan Faus) - Retreat focus:
1. Develop, refine and implement branding, signage and way finding plan included in the Strategic
Plan.
2. Market parks and programs throughout the city to inform residents of offerings.
Group 2 Recreational Facilities Members McCormick Jones Good, Seereto
(staff/Patty McGrath) — Retreat focus:
I . Implement a policy -supported business management model for enterprise facilities that
addresses a cost recovery model toward financial sustainability.
2. Explore the development of innovative infrastructure in the park system to support
environmental education and natural resource planning.
Group 3 — Recreational Programs — Members Gieseke, Greene Cella Colwell
(staff/Amanda Clarke) — Retreat focus:
1. Attract 30-35% of all Edina residents to experience organized recreation programs through
Edina Parks & Recreation Department by identifying and closing programming gaps.
2. Keep up with evolving needs and trends by re-evaluating offered programs and interest levels.
Member Nelson reviewed Group I's items:
• Update signage in the parks and make sure all parks are labeled
• Provide maps of parks, connections to other parks and amenities in each park
• Show the trail system connecting parks
• Add park information to new resident welcome package as well as information for "potential"
new residents
• Welcome to different neighborhoods
4
• Put mile markers on trails
• Market the Edina Parks & Recreation Department along with City of Edina logo, etc.
• Social media
• Marketing print information at public locations within the city
• Advocates for the city using apps
Member Good commented that he really likes the idea of an app. Member Jones suggested the app be a
way for residents to advise the city of items needing attention within the city.
Member Good reviewed Group 2's items:
• Create a distinct and common business plan to utilize the strengths of the facilities
• Determine the purpose of each facility
• Who is the audience and what is the market
• What organization/talent does it take to run that facility
• What is the cost to break even
•
•
Facility marketing
Form more commercial relationships; where are opportunities to make a creative relationship
•
Pilot specific fundraisers for specific enterprise facilities; if it works, replicate to other parks
•
Have a regular report back to the Park Board; knowledge level is pretty thin
•
If this type of a model is being implemented how is it reported back to the Park Board on a
•
regular basis
There are significant gaps financially between the different facilities such as the Art Center and
how do we close that gap
•
Each facility would have a different revenue model
•
There is a Resource Manager position in the strategic plan perhaps in 2017 and if we really
want to drive this we need the Resource Manager in place. Do we accelerate the hire of that
position? Let's get going on developing a job description, a work plan for that position and
do in this area — outside of Twin Cities, outside of
explore what other excellent communities
•
Minnesota
Engage with external resources — master watershed managers and master naturalists who are
looking to engage with communities on a volunteer basis to help the communities
•
Develop unique program activities utilizing those resources; may not be long extended
programs
•
•
Focus on open spaces
Identify areas for protection and leave them as natural spaces for people that enjoy that
environment
•
Market for what it is
•
Look for opportunities for nature trails
•
Foster relationships with environmental organizations. Audubon Society for example
•
City wide plan to improve pollinator's habitat and education
Member Cella reviewed Group 3's items:
• Attract 30-35% of Edina residents; this could be in one or two age groups
• Break down the age groups and figure out what makes sense
• Get best possible data on how we are doing with the age groups right now (there probably is
not a lot of good programming for all age groups)
• Once age groups are identified determine how we are meeting their needs right now
• What do the groups we aren't meeting the needs of want as far as programs
• What are other cities doing for the different age groups; it may be a communication issue
• Build awareness of programs
• Offer new residents through their welcome packet possibly coupons for one or two free
programs within the city
• Have new programs offered at a discount when offered for the first time as a pilot program
• Get a better handle on the programming
• Make sure there is no overlap with other programs
• Make sure all groups know who they are programming for
• More centralized programming
• Target marketing of programs.
Member Nelson stated her kids love the summer programming and some programming of non -school
days would be popular.
• Develop a comprehensive list of all programs
• Which age group is targeted for the programs
• Hoping the new database going forward would give good data about participation rates
• Explore more partnerships with people like Three Rivers Park District, School District, etc.
• How can we leverage their expertise with programming; that might be a way to solve some of
the issues of lapses in programming during non -school days
• Look at the new trends
• See what other areas are doing
• Designate one park for pilot programs
• Pickup soccer or baseball games
• How do we measure the success of the programs; a survey will be sent out to all families who
participated in the programs
Ms. Faus indicated they have not done a good job for the past ten years of getting feedback on their
programs. She pointed out there has been discussion about creating business plans for the programs
and we will be looking at that for next year.
Member Good suggested someone going to the program and asking the participants in real time what
they like, etc. Member Cella replied that it's difficult to find the opinions of the people who don't use
the parks. Member Nelson stated that is where the Ambassador Program would be helpful.
Discussion was held about how to work with the other commissions and boards within the city as far
as programming. It was noted that transportation is another issue when looking at trails working in
conjunction with the public transportation groups.
VII. CORRESPONDENCE AND PETITIONS
A letter dated July 14, 2015 was received from Kim Montgomery, 5300 Evanswood, regarding the
Strategic Plan that she brought before the Park Board at the July 14 Park Board meeting.
Vlll. CHAIR AND BOARD MEMBER COMMENTS
None
IX. STAFF COMMENTS
None
M
X. ADJOURNMENT
Chair Gieseke made a motion, seconded by Member Good, to adjourn the meeting.
Ayes: Members Nelson, Jones, Jacobson, Greene, Gieseke, Cellar, Segreto, Strother, McCormick,
Good
Motion approved.
Meeting adjourned at 9:43 p.m.
•
7
To: Park Board
From: Ann Kattreh
Parks & Recreation Director
Date: Aug. 11, 2015
Subject: Human Services Task Force
Action Requested:
Appoint a Park Board representative to the Human Services Task Force
Agenda Item #: VI.A.
Action ❑X
Discussion ❑
Information ❑
Information / Background:
Each year the city appropriates approximately $87,000 from its general fund to pay human services agencies
to provide outsourced services to Edina residents. The process for appropriating these funds starts with a
City Council -appointed group called the Human Services Task Force, which is comprised of members of the
city's various citizen advisory boards and commissions.
The Human Services Task Force will again consist of one representative from each of our official boards
and commissions. The task force will be created for this process only, and then it will be dissolved. It will
come together for three meetings and a City Council Work Session in October and November.
Please see attached letter from City Manager Scott Neal.
Attachment:
Scott Neal Letter
City of Edina • 4801 W. 50th St. • Edina, MN 55424
Dear Park Board Member. -
Each year the City appropriates approximately $87,000 from its general fund to pay human services agencies to provide
outsourced services to Edina residents. The process for appropriating these funds starts with a Council -appointed group
called the Human Services Task Force, which is comprised of members of the City's various citizen advisory boards and
commissions.
The Human Services Task Force will again consist of one representative from each of our official boards and commissions.
The task force will be created for this process only, and then it will be dissolved. It will come together for three meetings
and a City Council Work Session in October and November:
1) Proposal Review: Monday, October 5, 6:00-8:00 PM, Mayors Conference Room at City Hall (meal provided)
2) Provider Presentations: Wednesday, October 21, 5:00-9:00 PM, Community Room at City Hall (meal provided)
3) Create Funding Recommendation: Thursday, October 29 6:00-8:00 PM, Mayors Conference Room at City Hall
(meal provided)
4) City Council Work Session: Tuesday, November 17 6:00-7:00 PM, Community Room at City Hall
I urge you to consider serving on this important task force. Our goal is to have one member from each Board and
Commission. No co -appointees please. It is important that volunteers be available and willing to attend all four meetings
,f the task force. While it is desirable that each Board and Commission be represented on this task force, it is not
mandatory.
If you are interested in serving, notify your board or commission staff liaison as soon as possible. Boards and Commissions
are required to name their appointed member by September 4, 2015.
The Human Services Task Force efforts will be coordinated by MJ Lamon, Project Coordinator. If you have any questions or
require clarification, please contact MJ at mlamon@edinamn.gov or 952-826-0360.
Thanks,
Scott Neal
City Manger
is
CITY OF EDINA
4801 West 50th Street • Edina, Minnesota 55424
www.EdinaMN.gov • 952-927-8861 • Fax 952-826-0390
To: Park Board
From: Ann Kattreh
Parks & Recreation Director
Date: Aug. 1 1, 2015
Subject: Park Board Retreat
Action Requested:
Discussion
Information / Background:
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Agenda Item #: VI.B.
Action ❑
Discussion
Information ❑
Park Board Vice -Chair Brenda McCormick and Park Board Chair Dan Gieseke have been planning the Park
Board retreat which will replace the regular Aug. 11, Park Board meeting. This retreat will take place at the
Hughes Pavilion at Centennial Lakes Park. It is scheduled to run from 5:30-9:30 p.m. Dinner and snacks will
be served. Please dress casually as we will also be playing bocce at the croquet and lawn games area at
Centennial Lakes Park.
The 2016 Park Board Work Plan must be finalized at the September Park Board meeting. Please be
prepared to discuss potential Work Plan topics. I've attached a copy of the 2015 Park Board Work Plan for
your review.
Attached please find planning materials for the retreat. Please review and prepare the pre -retreat work that
is requested.
Attachment:
Agenda - Edina Park Board Retreat
2015 Park Board Work Plan
City of Edina • 4801 W. 501h St. • Edina, MN 55424
Edina Park Board Retreat
August 11, 2015 / 5:30-9:30 PM, Centennial Lakes Pavilion
Objectives
• Strengthen relationships among Park Board members and Parks department representatives
• Reflect on Park Board effectiveness in 2014-2015
• Identify ways in which the Park Board can increase team effectiveness as a governing/advising body
• Propose initiatives and actions for the Parks & Recreation Department 2016 Work Plan
Pre -work
1: Complete Park Board Member introduction sheet
2: Complete Keep, Stop, Start Doing Activity
3: Review Development Areas for small group focus—to be assigned at July Park Board Meeting
U:=
5:30-5:45
Welcome / Agenda review (Dan Gieseke)
Role of Park Board (Brenda McCormick)
Gather food
5:45-6:30
Dinner
Introduction: 1-2 minutes each using @ 5 topics from Handout 1 (All)
6:30-7:30
Outdoor team activity — Bocce Ball and Park Board Photo (All)
7:30-8:00
2014 Reflection: "What should the Park Board keep doing, stop doing and start doing
to increase effectiveness?"
• Introduction (Dan Gieseke)
• Activity (Don McCormick)
o Participants write ideas on sticky notes (one idea per note) and place in the
corresponding easel page "Keep Doing," "Stop Doing" and "Start Doing."
o Ideas are reviewed by the facilitator
o Each participant is given 9 dot stickers used for voting. Participants vote
three dots per easel page to help quickly generate consensus on
recommended actions.
o If consensus is not reached by 8:00, the activity will be tabled for discussion
later in the session or at a future meeting.
0
1 1 P a g e
8:00-8:40 Group Activity
I • Objective: Generate a list of initiatives and actions for each focus area that
should be considered in the 2016 Annual Work Plan. (Brenda McCormick)
• Introduction of Top 3 Areas of Development to Support 2016 Work Plan with
context and relationship to the Strategic Plan (Ann Katttreh)
• Activity set up (Don McCormick)
o Review the two assigned Strategy components for Strategy Area (see Pre -
work Handout 3)
o Choose a spokesperson
o Work together to answer the question, "What initiatives and actions need
to be included in the work plan for your assigned strategy components?"
o Review process below
(8:05-8:25)
• Round 1: First component
o —3 minutes of silent brainstorming using sticky notes
0 15 minute share out within team and prepare recommendations
(8:25-8:40)
• Round 2: Second component
o —3 minutes of silent brainstorming using sticky notes
0 15 minute share out within team and prepare recommendations
Use the following questions to jump start your thinking:
o What does success look like? How do we get there?
o Whose perspectives need to be considered?
o What milestones might we consider?
o Who may have tried something like this before?
8:40-9:15 Group Report Outs (Don McCormick)
• Process (repeated 6 times)
o Each team takes 2 minutes to present recommendations for each
Development Area to the large group.
o A 3 -minute Q&A follows.
o Additional ideas are added as necessary using sticky notes.
9:15-9:30 Additional Work Plan Items (Don McCormick)
• Group generates additional ideas to be considered for the work plan.
o Participants propose recommendations
o Group uses consensus decision-making to agree/disagree on inclusion for
September 8 meeting
9:30-9:35 Next steps and key dates (Dan Gieseke)
• Additional ideas due to Ann by August 26 for packet distribution
• Next board meeting September 8
• Work plan due September 29
21 Page
Pre -work Handout 1: Park Board Member Introduction Sheets
Vorksheet will prompt members to come prepared to share about themselves.
1. Name
2. Were you named after anyone?
3. How long have you lived in Edina?
4. How long on Park Board?
5. Why are you interested in serving on the Park Board?
6. What areas of expertise, strengths or interests can be leveraged by the Park Board?
7. Which of the Guiding Principles most resonates with you as a Park Board Member? Why?
8. How do you and/or family use our Parks and Recreation facilities?
9. What is the last book read or movie saw? Would you recommend it to others?
3 1 P a g e
Pre -work Handout 2: Keep, Stop, Start Doing Activity
apreparation for the retreat, consider the past year and identify things we should collectively as a board Keep Doing,
Stop Doing and Start Doing.
Keep Doing:
Stop Doing:
1.
2.
3.
Start Doing:
3.
41 Page
Pre -work Handout 3: Development Areas to Support 2016 Work Plan
• Note: At July Board Meeting, members will select the groups he/she will work on so that pre -work can be
completed prior to the retreat.
5 Areas of Development from Strategic Plan (highlighted areas will be discussion topics for retreat)
1. Natural Resources and Sustainable Parks
2. Parks, Open Spaces and Trails
3. Recreation Facilities
4. Recreation Programs
5. Finance and Management
GROUP 1- PARKS, OPEN SPACES AND TRAILS
Park Board Members: Jacobson, Nelson, Strother
Staff: Susan, Ann
Retreat focus:
1. Develop, refine and implement Branding, Signage and Way finding Plan included in the Strategic Plan
(Strategy 1.2)
2. Market parks and programs throughout the City to inform residents of offerings (Strategy 1.3)
GROUP 2 - RECREATIONAL FACILITIES
Illeark Board Members: Jones, Good, Chowdhury, McCormick
Staff: Patty
Retreat focus:
1. Implement a policy -supported business management model for Enterprise Facilities that addresses a
cost recovery model toward financial sustainability (Strategy 1.3)
2. Explore the development of innovative infrastructure in the park system to support environmental
education and natural resource planning (Strategy 1.4)
GROUP 3 — RECREATIONAL PROGRAMS
Park Board Members: Greene, Cella, Colwell, Gieseke
Staff: Amanda
Retreat focus:
1. Attract 30-35% of all Edina residents to experience an organized recreation program through EPRD
by identifying and closing programming gaps (Strategy 1.1)
2. Keep up with evolving needs and trends by re-evaluating offered programs and interest levels
(Strategy 1.2)
51 Page
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Park, Recreation & Trails Strategic Plan
Edina Parks & Recreation Department Vision
To be recognized as having Minnesota's premiere parks, recreation and trails system
that provides unrivaled opportunities to maximize Edina's quality of life by nurturing the
health and well-being of our people, our community, our environment and our economy.
Edina Parks & Recreation Mission Statement
We create parks, facilities, and programs to foster a healthy inclusive community.
We accomplish this through creative leadership, collaborations, environmentally sustainable
practices and the responsible use of available resources.
Guiding Principles
• Promote community health and wellness by engaging all residents in our parks and
programming.
• Provide excellence and innovation in parks and recreation services to meet the needs of
the community.
• Develop creative funding opportunities and programming partnerships to ensure
excellence in facilities, programs, and financial stewardship for future generations.
• Advance environmental stewardship and conservation to preserve and protect natural
resources and build excellence through sustainability.
• Connect residents to park facilities and their programs.
• Promote social equity and engagement within the parks system and its programs.
PARKS & RECREATION DEPARTMENT
4801 West 50th Street • Edina, Minnesota 55424
ww%v.EdinaParks.com • 952-826-0367 • Fax 952-826-0385
Key Areas of Development
1. Natural Resources & Sustainable Parks
a. Protect, enhance and restore the city's natural resources and natural areas.
b. Create more resilient and sustainable parks, facilities and landscapes.
c. Protect and restore Edina's water resources.
2. Parks, Open Spaces and Trails
a. Promote connections to the park system within the city, and to the surrounding
region.
b. Ensure excellence and equitable access to parks for all residents.
c. Increase the health and safety of the parks and trail system.
d. Revitalize existing parks by aligning park, open space and trail infrastructure with
current and anticipated community needs.
3. Recreation Facilities
a. Provide high functioning community parks, recreation, learning and gathering
facilities that are responsive to changing community needs and interests.
b. Increase facility accessibility and consistency throughout the city.
4. Recreation Programs
a. Provide a variety of programs that meet community needs and interests and
maintain the highest level of excellence.
b. Deliver Park and Recreation programming more efficiently and effectively.
5. Finance & Management
a. Increase financial sustainability, efficiency, and strong partnerships.
b. Strengthen business and marketing development.
PARKS & RECREATION DEPARTMENT
4801 West 50th Street • Edina, Minnesota 55424
www.EdinaParks.com • 952-826-0367 • Fax 952-826-0385
Key Projects of the Strategic Plan
1. Create a multi -use trail system through the city to connect parks and enterprise
facilities.
2. Provide a multi -generational community center that is all-inclusive.
3. Hire a natural resource manager to guide preservation and development of natural
areas, access and interpretive/educational opportunities.
4. Improve marketing and communication delivery.
5. Replace or decommission community park buildings that have outlived their designed
lifespan and are currently insufficient in providing services.
6. Relocate or renovate the Edina Art Center to provide a facility that best supports their
programming needs.
7. Replace inadequate and outdated play areas and playgrounds and provide new facilities
to address underserved areas.
8. Improve branding and wayfinding to parks throughout the city and internally.
9. Strengthen financial sustainability.
10.Provide additional community gathering areas.
11.Develop community driven master plans for parks throughout the system.
12.Develop business plans for all enterprise facilities throughout the park system.
PARKS & RECREATION DEPARTMENT
4801 West 50th Street • Edina, Minnesota 55424
www.EdinaParks.co n • 952-826-0367 • Fax 952-826-0385
4.91f ,,
o e rco 2. Volunteering on a Board or Commission
N�,J may° Boards and Commissions New Member Orientation Binder
20:
:
,M,
Board and Commission Composition
There are two types of board and commission members:
Must be 18 yearsI Must be enrolled
of age or older. full time in a
secondary school.
Must live in Edina. I H Must live in Edina.
Voting member. H Non voting
1 H member.
Terms are typically) q Serve a one year
3years in term.
duration.
Key Players
Board or Commission Chair
• Prepare agenda with Staff Liaison.
• ,Lead meeting and facilitate discussion.
• Ensure bylaws are followed.
• Maintain meeting decorum.
• Facilitate development of annual work plan.
• Consult with members regarding attendance issues.
• Encourage participation by BC members and the public.
Board or Commission Vice Chair
• Supports the Chair as needed.
• Performs the Chair duties if the Chair is unavailable.
Staff Liaison
• Support Chair in preparing agendas and meeting materials.
• Work with Chair to ensure bylaws are followed.
• Record and prepare meeting minutes.
Volunteering on a Board or Commission 1 I P a g e
• Provide technical expertise and access to City resources.
• Work with City Cleric to provide official notice of meetings.
01 • Relay information from City Council.
• Maintain BC records.
0
The Role of Boards and Commissions
Edina's Boards and Commissions are established by the City Council and are advisory. The duties of Board
and Commission members are to:
• Investigate matters within scope of the particular board or commission or as directed by Council.
• Advise the Council by communicating the viewpoint or advice of the Board or Commission.
• Recommend direction to the Council based off of evidence, research and reports.
Boards and Commissions do not:
• Direct the work of. City staff.
• Take responsibility for financial performance of any City facility or program.
Boards, Commissions, Council and Staff will not always agree:
• Disagreement is acceptable and surfaces important perspectives and considerations.
• The ultimate goal is to provide the Council with the best information possible during the decision
making process.
City Council Primary Objective = Resident Engagement
• Delegate certain regulatory functions
• Requests detailed study and recommendations for specific topics.
• Grants authority to pursue specific priorities through volunteer efforts.
Boards and Commissions Primary Objective = Meaningful Participation
• Perform delegated regulatory functions.
• Studies topics and makes recommendation for Council consideration.
• Coordinates education campaigns and other community events, through volunteer efforts.
City Staff Primary Objective = Effective Governance
Liaisons:
• Partner with Chair to ensure effective meetings.
• Coordinates meeting logistics including agendas and minutes.
• Partners with Chair to ensure bylaws are followed and annual work plan is submitted.
• Forwards items for group consideration..
• Provides technical expertise.
• Provides access to other City resources as appropriate.
Administration/Communications:
• Facilitates Boards and Commissions annual on -boarding which includes application and orientation.
• Coordinates joint Council/Commission work sessions.
• Coordinates public access to Commission information.
Volunteering on a Board or Commission 2 1 P a g e
To: Park Board
From: Ann Kattreh
Parks & Recreation Director
Date: Aug. 11, 2015
Subject: Other Correspondence
Action Requested:
No action is necessary.
Information / Background:
Attached is correspondence received since the last Park Board meeting.
o
• I���RF'ORAKw� •
less
Agenda Item #: VILA.
City of Edina • 4801 W. 501h St. • Edina, MN 55424
Action ❑
Discussion ❑
Information ❑x
7/14/15
Mr. Chair and Park Board Commissioners:
I'm Kim Montgomery, 5300 Evanswood
I understand that the Parks and Recreation Strategic Plan is not on your agenda
tonight. As such, there is no mention of the major revisions to the plan that the
Council has publicly signaled and I have heard affirmed.
The primary set of revisions is removal of all references to the report's expert
opinion and recommendation for a recreation based community center.
The plan looks ahead to create a vision. This council's vision against a
fitness and recreation community center will have a long-term negative
impact on the City's ability to attract young people, create community,
improve public health, and invigorate seniors.
The report eliminations will affect the ability to create such an amenity in
our lifetime. Edina will fall even further behind national norms and
expectations.
The plan simply states the facts: Edina lags far behind all peers in indoor
recreational space. We are behind all cities; even cities with warmer
climates that do not need year-round indoor facilities and cities with far
lower median incomes. It states that in order to meet national norms and
what residents have stated that they want in every survey, Edina should
have at least 55,000 square feet of indoor recreational center space.
I understand that the Park Board asked for the plan to be based upon data;
I applaud the Park Board and Confluence for your adherence to that
standard.
The Plan also states a goal of equity, including geographical equity.
Although 25 of Edina's 43 neighborhoods are north of Crosstown, almost
all of Edina's park facility investments have been south.
Why spend $94,000 to have a nationally renowned firm look at survey and
benchmark data, focus group and open house feedback if the results will
be censored? As a resident, I object to having the expert opinion favoring
a community center (which is strongly backed up by data) stricken; I
respectfully request that the Park Board ask for the community center
recommendation to stay in the final report.
I also request that the $25,000 Community Needs Assessment (a
statistically valid survey completed by over 1200 residents) be attached to
the original plan, given that it was a major reference document. To leave it
out of the plan eliminates significant source material.
The council has signaled its intention to include a performing and visual
arts center in Grandview with attached flex space. Where is the data to
support this intended use? Not in the plan. There is no mention of a public
park or indoor amenity on the former public works site, nor is there data to
validate the need for a new performing arts center.
As council member Staunton stated in the June 17 council meeting, the
plan should align with what is happening in Grandview. To many residents
with whom I have spoken, that does not mean that the report should be
changed to align with the council's current intentions but rather that the
council should listen to the data and recommendations in the report and
change their plans to include a recreation based community center on the
former public works site.
Thank you for your time and service on the Park Board.