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HomeMy WebLinkAbout2016-02-09 Park Board PacketDraft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City Of Edina, Minnesota Park Board Edina City Hall, Council Chambers January 12, 2016 I. Call To Order Chair Gieseke called the meeting to order at 7:02 p.m. II. Roll Call Answering roll call were Chair Gieseke, Members Strother, Jones, Greene, McCormick, Good, Nelson, Segreto and Student Members Lohani and Crist. Staff present: Park Board Staff Liaison Ann Kattreh, Assistant Parks & Recreation Director Susan Faus, Administrative Support Specialist Janet Canton and Edina Art Center General Manager Michael Frey, III. Approval Of Meeting Agenda Motion made by Good to approve the meeting agenda. Motion seconded by Nelson. Motion carried. IV. Approval Of Meeting Minutes Motion was made by Jones to approve the November minutes with the following amendment “Member Jones stated that she would strongly not recommend Sutton & Associates to be contracted as the arts consultant for the Grandview project. Member Jones stated that George Sutton is the Executive Director of the Sewell Ballet, as well as the lead consultant at Sutton & Company. George Sutton has stated the Sewell Ballet is potentially interested in relocating to the Grandview site if it becomes available. Using Sutton & Associates for the Grandview project unnecessarily raises questions of conflict of interest and therefore she advises that the city contract with a different arts consultant.” Motion seconded by Good. Motion carried. V. Special Recognitions And Presentations None VI. Community Comment Bob Campbell, 6300 Waterman Avenue, presented an argument for the location of the proposed Pickleball Courts at Rosland Park. VII. Reports/Recommendations A. Grandview Facility Operational and Feasibility Study Visioning Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Staff Liaison Kattreh gave a power point presentation on the Grandview Facility Operational and Feasibility Study Visioning. Park Board members asked questions. Staff Liaison Kattreh introduced the following members of the task force and consulting team that were present: Victor Pechaty, HGA Michael Frey, Edina Art Center General Manager George Sutton, Sutton & Associates Sara Shaylie, Sutton & Associates Susan Faus, Assistant Director Parks & Recreation Mr. Pechaty gave the Park Board a detailed overview of the process and explained the phases of where they are at. He noted the intent of their team tonight is to really listen to each Park Board member share their vision of what they think and then gather all of the input and insight. Park Board members gave their feedback. Member Segreto left the meeting at 8:27 p.m. B. Parks, Recreation and Trails Strategic Plan Staff Liaison Kattreh handed out the final copy of the Parks, Recreation and Trails Strategic Plan to the Park Board members. She thanked the Park Board for all of the hard work they have done the past year-and-a-half. She pointed out they restructured it and put it into three sections: Executive Summary, Community Needs Assessment and Implementation Framework. C. 2016 Park Board Work Plan Chair Gieseke informed the Park Board that City Council has approved their Work Plan. He noted they are going to have a lot of new members come March so they don’t want to move forward too fast because they need to incorporate all of the new Park Board members. He explained it is structured differently from what they have done in the past. He noted they are trying to hold people more accountable and assign people to make sure these things get some traction. He indicated he would like to have everyone give some thought to this, what do you foresee and how do you want to go about conducting what needs to be done. Member Good pointed out that initiative four, Grandview Facility Planning, should have Member Nelson’s name and remove his. Member Jones stated she doesn’t know if it is Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. appropriate or not but she would like to continue to work with the Grandview Facility Planning and also the Playground Replacement Program. Staff Liaison Kattreh stated there is not a specific plan yet as to what they are going to do but she should know by next month’s meeting. D. 2016 Park Board Meeting Calendar Chair Gieseke asked the Park Board members to make a note of the Monday night meetings later in the year. VIII. Correspondence And Petitions None IX. Chair And Member Comments None X. Staff Comments Staff Liaison Kattreh indicated that the skating rinks are now open and gave a lot of kudos to maintenance staff for all of their hard work. XI. Adjournment Motion made by Greene to adjourn the Jan. 12, 2016 meeting at 9:13 p.m. Motion seconded by Good. Motion carried. February 9, 2016 Park Board Ann Kattreh Parks & Recreation Director Grandview Facility Operational and Feasibility Study Information / Background: The Grandview Facility Operational and Feasibility Study is going well and is on schedule. The task force has met three times. The Arts and Culture Commission has received updates and provided feedback twice and this is the second opportunity for the Park Board to receive, update and provide feedback. A community open house was held on Thursday, Jan. 21. Over 60 residents attended and we received valuable feedback, which is attached. Based on all input received to date, staff and the consulting teams have prepared a DRAFT space program with a set of “core” facility components and “enhanced” facility components. The DRAFT space program is also attached. Currently in the document, the facilities that are listed in the core programs are facilities that would support a new Art Center, new Active Adult programming, fitness classes and a restaurant. Enhanced facilities include additional Art Center space, larger lobby, drop- in childcare and indoor play structure, an event/performance venue, video production space for the Edina Communications Department, fitness center with cardio, free weights, circuit training and locker rooms, a gymnasium, and leasable space for a wellness partner. The Park Board will review the DRAFT Core and Enhanced programs, the capital construction costs for each component of the facilities and a DRAFT operating budget and cost recovery percentages for a core program and for the core plus enhanced program. The Park Board will be encouraged to provide feedback on the programs and facilities incorporated in this plan and also anything that they feel might be missing in the facility planning to date. Feedback on any enhanced programs that should be moved to the core program would also be appreciated. Memorandum TO: Edina Grandview Community Center Project Team FROM: Victor Pechaty WRITER’S DIRECT DIAL 612-758-4226 DATE: V.2 - December 16, 2015 SUBJECT: Proposed Meeting Schedule and Tentative Agenda December 9, 2015: Task Force - Project Initiation Meeting Agenda: I. Introductions II. Feasibility Process Overview III. Feasibility Study Master Schedule IV. Programming Vision December 17, 2015, 4:30PM: Arts and Culture Commission – Process Overview and Visioning Jan 5 and 6, 2016: User Group Meetings Agenda: I. Introductions and Process Overview II. Review Preliminary Market Analysis Findings III. Define Program Vision a. Define desired programming b. Establish estimated program capacities c. Review space/room quantities, sizes, special accommodation d. Define adjacencies and potential program sharing/synergy within facility User Groups: a. Arts (refinement to prior program only) b. Fitness/Wellness (60-90 min) c. Senior Center (60-90 min) d. Community Ed (60 min) e. Edina Youth (60 min) January 12, 2016, 7:00PM: Edina Park Board – Process Overview and Visioning January 21, 2016, 7:30AM: Task Force Meeting Agenda: I. Review Market Analysis Findings II. Review User Group Meeting Results III. Review Draft Space Program – Building and Site January 21, 2016, 7:00PM: Community Open House – Program Review/Input January 28, 2016, 4:30PM: Arts & Culture Commission Review February 4, 2016, 7:30AM: Task Force Meeting Agenda: I. Review Space Program – Building and Site II. Review Site Fit Diagram III. Review Preliminary Cost Models: Capital and Operating Costs IV. Draft Presentation Content for Park Board, Cultural Council, and City Council February 9, 2016, 7:00PM: Park Board Review February 17, 2016, 5:30PM: City Council Review March 10, 2016, 7:30AM: Task Force Meeting Agenda: I. Present Site Fit Plan and Massing Options II. Facilitate Comparative Analysis III. Define Preferred Option (may be hybrid of options presented) March 10, 2016, 7:00PM: Community Open House – Design Options Review/Input March 10+/-, 2016: Traffic Review March 31, 2016, 7:30AM: Task Force Meeting Agenda: I. Present Preliminary Building and Site Concept a. Site Plan b. Floor Plans c. Exterior Imagery II. Review and Provide Direction to Design Team April 12, 2016, 7:00PM: Park Board Review – Joint Meeting with Arts & Culture Commission April 12, 2016, 7:00PM: Arts & Culture Commission Review – Joint Meeting with Park Board April 19, 2016, 5:30PM: City Council Review May 5, 2016, 7:30AM: Task Force Meeting Agenda: I. Present Draft Final Building and Site Concept a. Site Plan b. Floor Plans c. Exterior Imagery II. Review and Discuss Final Refinements May 17, 2016: Submit Final Report PROJECT: Edina Grandview Community Center HGA Commission Number 3857-001-00 FROM: Michael Anderson WRITER’S DIRECT DIAL 612-758-4353 DATE: January 27, 2016 MEETING Purpose: Community Open House - Resident Comments Date: January 21, 2016 Time: 7:00 p.m. Location: City of Edina Public Works Comments Regional Aerial City Council and School Board need to integrate on planning Increase public space – less private more open space Connect don’t isolate Site Aerial What city facilities are located elsewhere? Do they need to be duplicated or moved here? Connection across to Jerry’s is critical Vehicle transportation Dotted lines are on rail road property Parking need: build a walkway from the structure behind Jerry’s This site is available, but is it the best site for the new art/community/senior center? Walking connected to near-by buildings Farmer’s market area Enjoy Grandview without driving Landscape architecture important Billing access Pedestrian/bike access from Vernon A path from just south of the Jerry’s building to cross Vernon Tie into the “high line” of Grandview Redevelop small strip mall to the north – or at least allow for the future possibility Consider bus side in Master Plan or else this becomes piecemeal Green space please Scenario 3 is dense Link with 9 mile creek trail for bike traffic Energy costs Are we being responsible? Edina Grandview Community Center January 27, 2016 Page 2 Co2 cuts How will energy and greenhouse gases be offset with this new facility to meet Edina goals – passive solar, solar power, etc.? Consolidate of bus garage space for parking and transit may give more space on Grandview parcel for others uses East/west communication across north end of public building Build a “high line” (NYC) park over the tracks Fantastic architecture Leading the state in artistic and energy efficient design Bike, pedestrian, transit access key? Senior and Adult Programs Probably (guessing) that total percent hobbies (knitting “portable” crafts) talked of bigger than “fine arts” and these clubs would like meeting space (hobby clubs) Fitness? (for grownups) Definition of senior is changing this facility should keep pace Senior is an antiquated concept, upcoming seniors want to be fit/active Seniors need to be integrated with all other age groups – not silo’d Functional movement – body pump Good Edina adults lack rec. opportunities – part of strategy to provide _____ to the new community center. It would be fun and interesting to have arts and hobbies expanded. Recreation brings all ages together multiple times per week Should be emphasized more if a referendum is required – consider voter demographics Therapeutic pool would add to existing senior programming Connect with other groups – share programs and spaces Yes to all this – but need physical exercise – important for seniors Need more detail on what this means Consider a pool only if there is a large gift to fund it! Expensive to build and maintain We like the senior center the way it is now We would not like it to change In-expensive space to rent for clubs, politics, etc. Yes, yes, yes Need real fitness for seniors, weights, therapy pool Cardio for seniors, too Some equipment as for others New programs for working seniors – 50-70 at night Now program just for “retired” and kids Anything “seniors” need everyone needs Make it for all Hate the word “seniors” Edina Grandview Community Center January 27, 2016 Page 3 Arts Studio arts – computers and printers More/large art exhibition space with appropriate lighting Focus on updated technology with arts Keep youth in Garden space and educational classes in gardening Writers and poetry groups Author’s studio is running out of space at the EAC Have author’s studio here – public works Need to have performing arts (small group) space with 250+ seats. Lighting and sound expenses Also rehearsal space and a ____________ Bring in writers and artists to do classes Use shared space for exhibit area – not dedicated Art is a small percentage of resident users Look at arts attendance numbers; general rec is needed to complement arts Loft classes Present art center is in an inspirational setting – can this be? Expand to include more fiber arts Exhibits integrated throughout building Would percentage of facility space reflect percentage of demand for art studios vs. other areas of demand? (like fitness/meeting space) Arts would be a good complement to a general recreation center, not for central focus Better location and synergy = great opportunity Media arts Cater to youth, film, design, etc. Many art center students respond to the idea of mornings – that would be dumb! What are numbers for arts attendance I love art, arts and alike I attend classes and events But there needs to be a lot of other programs, etc. including private enterprise (restaurant, pub etc.) to make this not a ghost town Good work! Many good ideas This is what we really need!!! Fitness and Wellness Programs Big percentage of population 60+ years, lots of baby boomers just retiring and still fit. Need place for exercise and more Food – local and organic – farm to table program Do we need to duplicate facilities that are at Edinborough – swim pool, track, etc. Walking and jogging space is the most requested fitness for center. We can’t walk outside for three months of winter Body Pump classes Edinborough Park has indoor walking space that is under used Community center should be multi generation and all inclusive Swimming pool Edina Grandview Community Center January 27, 2016 Page 4 Walking track for winter use Unstructured space for kids to free play, me too! Swimming – look at national trends Look at data Look at Edina’s demographics when determining activities Would enjoy a gym space for badminton, pickleball and/or ping pong. Doesn’t need to be here, but someplace Yes, splash pool Look at the attendance numbers for general recreation General rec is needed to make the arts successful Fundraise the gym – expensive space – others underutilized! General recreation should be the central focus as it has the most attendance by far Program this place with lots of options, for all ages, synergy will keep this alive Fitness – cardio weights, group classes Things I do every day! Will get me and a lot of others in Can people really not find this elsewhere? Yes Gear toward younger families who live in NW part of Edina. Facilities in the south part of the city We need a place to exercise for folks over 55 More space for fitness oriented community ed. programming Nature to be seen from inside looking out Need (and want: supported by data) fitness, walking, jogging, indoor gyms, multi-generation If too $$$$ adjust to be viable for community funding Youth Programs Space for early childhood education! Relocate 33 months and younger programming!! Pool for zero depth, young children and special needs Attracts young families Youth should be integrated with other age groups Yes to arts and performance and social groups Why drop in childcare when there are so many options available in the city? Free and/or reasonable fees for club/groups meeting space! As a new parent, an under represented demographic at these meetings, childcare here would be awesome I live right by Grandview, just google “daycare” on Goggle maps. This location is ideal. There is a void in this conversation __ = daycare Area for young families to meet and connect Classes and less formal connections Discuss with school board whether 0-3 year programs could be moved to the new community center Yes to youth Easy drop off area Make it easy for young parents to park, drop kids off, infants can be hard Teens need more to do in this town Organized sports isn’t enough Need a place for families with young kids to hand out! Edina Grandview Community Center January 27, 2016 Page 5 Possibly a very central location Good idea Cooking, art classes for teens Outside space/playgrounds for kids Grandparents and grandkid programs together Market space for student recitals Informal hang out space for teens – ping pong, games How do we get school ______ to cooperate with programs? Multipurpose Event Program Attract the next generation We have to have 55% of the space for future Why is dance here? Fitness? Make it a desirable hangout when no programming present Consider that flex auditorium at Normandale is least used More large public meetings from entry hall Why private rentals and public meetings when we have City Hall and the performance center at the high school? Yes! Edina does need events/meeting space. There is a ______ of high quality public meeting space Performing arts should be looked at carefully with respect to attendance Inexpensive space for clubs and politics Partner with YMCA or YWCA to provide dance and fitness – yoga, etc. Agree, seems there are redundant spaces within the city for lectures, meeting space All good but unsure if the demand is there. Would like to understand market demand? What about EPAC Yes to all of these Spaces available free to community groups and non-profits (for free meetings that are open to all). First come – first served sign-ups Meeting space for club/groups neighborhood organization in general which help strengthen volunteerism in Edina I suggest a focus for the building. I think one or two multi-purpose rooms is plenty Multi-use flexible spaces key to adapting to changing uses for the future Arts-fitness-meetings As active as possible – Hopkins center felt like a dead zone I completely support trying to be collaborative across interests and entities – but please not to the extent we lose focus of specifics necessary to specialized programs or centers Bird proof windows Exhibition space Informal gathering space interior and exterior Great. Have ones that can handle catering well. One or two spaces for lots of purposes – great Gathering space (fireplace) to present book club gatherings Authors Tutoring – Senior citizen, children for practice Speaker series Gathering space with fireplace for book clubs Senior citizen for _______ space Edina Grandview Community Center January 27, 2016 Page 6 Community Hub Programs Views to outdoor green spaces Can eye to green roof Bird/Butterfly considerations Interior green/plant Vertical Plantings/wall Consideration for bird proof windows (not fly into!) We must not forget “Grandview.” As a public facelift, allow for an awesome gathering space up-to (i.e., green roof, community room, scenic outlook) for everyone to enjoy the beautiful view ECE Educational garden space Demonstration gardens Increase Public areas Open and Outdoors Dining space that does not require purchase Early childhood facility Not sure of the utility of dining, options, if they would be used Good thinking Why a café/restaurant, catering, juice bar when Jerry’s is close Outdoor space and flex space (open in summer; enclosed in winter) Green building including green roof Green spaces that can be used not just observed What is the “front door concept?” Would use a small café for social and meetings Integrate history exhibit into whole building Running track Yes to healthy dining options on site; part of overall wellness Yes – green roof. Very possible and $$ smart, saves fuel costs, etc. Love everything mentioned…dining – brew pub, bar - young couples need these hangouts Telescope use viewing _______ Bring fancy name back to Grandview Welcoming vibe important Green roof Good restaurant (like at History Center) Yes to informal gathering – both in and out What kind of all-day programming? A place for people to eat and mingle while the kids play An all-access building like the Oslo Opera House Please consider the planned space for future light rail access Green roof for outdoor activities Yes – green spaces. Edina resident info area for paper posting (paper still exists) not all web (internet.) DRAFT DRAFT DRAFT DRAFT DRAFT Edina Grandview Community Center Edina ,MN Architecture Engineering Planning New Community Center Budget Est. Comm. #: 3857-001-00 Date: 3-Feb-16 Description Art Center Active Adult Community Gathering Fitness 14 Wellness Administration Building Support Non-Assignable Total Bldg. - Constr. / Project Costs Parking Site Total Constr. / Project Costs ASF $/SF Core Constr. Total Soft Costs Project Total 13,495 $331 $4,466,214 51,116,553 $5,582,767 6,890 $334 $2,302,253 $575,563 $2,877,816 6,100 $368 $2,245,470 $561,367 $2,806,837 5,450 $327 $1,780,994 $445,248 $2,226,242 2,262 $318 $719,968 $179,992 $899,961 5,110 $360 $1,838,377 $459,594 $2,297,971 19,360 $361 $6,979,823 $1,744,956 $8,724,779 ASF $/SF Enhanced Constr. Total Soft Costs Project Total i 3,825 $334 $1,275,808 $318,952 $1,594,760 $7,177,527 0 $0 $0 $0 $0 $2,877,816 14,020 $380 $5,329,641 $1,332,410 $6,662,051 $9,468,889 15,620 $302 $4,710,499 $1,177,625 $5,888,124 $8,114,366 0 $0 $0 $0 $0 $899,961 3,200 $312 $999,856 $249,964 $1,249,820 $3,547,791 18,059 $361 $6,510,678 $1,627,669 $8,138,347 $16,863,126 58,667 $347 $20,333,098 $5,053,275 $25,416,373 54,724 $344 $18,826,482 706,821 $23,533,103 11111f81911111116 300 $30,000 $9,000,000 $2,250,000 $11,250,000 158 $30,000 $4,740,000 $1,185,000 $5,925,000 $17,175,000 $462,500 $115,625 $578,126 $0 $0 $0 $578,125 $29,795,598 $7,448,650 $37,244,498 $66,702,601 Clarification / Qualifications 1. This estimate is for budget purposes only. 2. No off hour work included in the above costs. 3. No hazardous material removal included. 4. No deep foundations, costs include concrete pad ftgs. and foundation wall construction. 5. No phasing of construction included. 6. Escalation figure to mid-point of construction; June 1, 2017 @4.5% The CITY of EDINA Six Year Pro Forma Whole Facility - CORE Pro Forma Revenues & Expenditures EDINA GRANDVIEW COMMUNITY CENTER - CORE 6 YEAR PRO FORMA Revenues lth Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Administration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Maintenance $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Custodial $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Fitness Programs $667,000.00 $687,010.00 $707,620.30 $728,848.91 $750,714.38 $773,235.81 Facility Rentals $28,000.00 $28,840.00 $29,705.20 $30,596.36 $31,514.25 $32,459.67 Active Adults $100,550.00 $103,566.50 $106,673.50 $109,873.70 $113,169.91 $116,565.01 Arts $580,628.40 $638,691.24 $670,625.80 $704,157.09 $739,364.95 $776,333.19 Café $15,000.00 $15,450.00 $15,913.50 $16,390.91 $16,882.63 $17,389.11 Total $1,391,178.40 $1,473,557.74 $1,530,538.30 $1,589,866.96 $1,651,646.11 $1,715,982.79 Expenditures lth Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Administration $409,977.50 $420,124.50 $430,668.83 $441,626.13 $453,012.64 $464,845.28 Maintenance $156,405.37 $158,146.67 $159,954.70 $161,832.03 $163,781.36 $165,805.46 Custodial $146,055.62 $146,471.62 $146,901.56 $147,345.92 $147,805.18 $148,279.87 Fitness Programs $486,376.24 $502,637.24 $519,547.03 $537,131.51 $555,417.62 $574,433.38 Facility Rentals $24,570.00 $24,680.00 $24,794.10 $24,912.46 $25,035.23 $25,162.58 Active Adults $146,000.00 $150,380.00 $154,891.40 $159,538.14 $164,324.29 $169,254.01 Arts $602,919.58 $633,065.55 $652,057.52 $671,619.25 $691,767.82 $712,520.86 Café $12,750.00 $13,260.00 $13,790.40 $14,342.02 $14,915.70 $15,512.32 Total $1,985,054.31 $2,048,765.58 $2,102,605.54 $2,158,347.45 $2,216,059.84 $2,275,813.76 Total Cost Recovery 70% 72% 73% 74% 75% 75% pros, consuttiog Sutton • AS50[13n01 21 CITY COUNCIL REVIEW 17 February 2016 Six Year Pro Forma The CITY of EDINA Whole Facility - Enhanced Pro Forma Revenues & Expenditures EDINA GRANDVIEW COMMUNITY CENTER - ENHANCED 6 YEAR PRO FORMA Revenues lth Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Administration $1,997,000.00 $2,056,910.00 $2,118,617.30 $2,182,175.82 $2,247,641.09 $2,315,070.33 Maintenance $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Custodial $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Fitness Programs $87,000.00 $89,610.00 $92,298.30 $95,067.25 $97,919.27 $100,856.84 Gymnasium Rentals $16,800.00 $17,304.00 $17,823.12 $18,357.81 $18,908.55 $19,475.80 Facility Rentals $95,100.00 $97,953.00 $100,891.59 $103,918.34 $107,035.89 $110,246.96 Active Adults $75,550.00 $77,816.50 $80,151.00 $82,555.52 $85,032.19 $87,583.16 Art Center $607,652.40 $729,182.88 $765,642.02 $803,924.13 $844,120.33 $886,326.35 Café $45,000.00 $46,350.00 $47,740.50 $49,172.72 $50,647.90 $52,167.33 Total $2,924,102.40 $3,115,126.38 $3,223,163.83 $3,335,171.58 $3,451,305.21 $3,571,726.78 Expenditures lth Year 2nd Year 3rd Year 4th Year 5th Year 6th Year Administration $735,440.00 $753,607.00 $772,492.13 $792,123.86 $812,531.79 $833,746.69 Maintenance $257,845.37 $261,341.77 $264,972.03 $268,741.31 $272,655.00 $276,718.69 Custodial $197,858.37 $198,590.37 $199,347.15 $200,129.57 $200,938.50 $201,774.88 Fitness Programs $766,679.39 $792,172.39 $818,683.46 $846,253.27 $874,924.13 $904,740.02 Gymnasium Rentals $3,000.00 $3,110.00 $3,224.10 $3,342.46 $3,465.23 $3,592.58 Facility Rentals $81,785.00 $82,335.00 $82,905.50 $83,497.28 $84,111.13 $84,747.90 Active Adults $146,000.00 $150,380.00 $154,891.40 $159,538.14 $164,324.29 $169,254.01 Art Center $631,630.03 $694,793.04 $715,636.83 $737,105.93 $759,219.11 $781,995.68 Café $38,250.00 $39,780.00 $41,371.20 $43,026.05 $44,747.09 $46,536.97 Total $2,858,488.16 $2,976,109.57 $3,053,523.79 $3,133,757.86 $3,216,916.26 $3,303,107.42 Total Cost Recovery 102% 105% 106% 106% 107% 108% COS- CITY COUNCIL REVIEW consulting Sutton As5oclate: 25 17 February 2016 Approved by City Council on December 15, 2015 Board/Commission: Park Board 2016 Annual Work Plan Initiative 1 ☐☐☐☐ New Initiative ☒☒☒☒ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Inclusive Playground – Rosland Park (Board will propose to develop an inclusive playground.) December 2016 $200,000 Assistant Director – 80 hours, Park Superintendent – 4 hours, Recreation Supervisor – 30 hours. Funds are part of the CIP. Progress Report: Koren Nelson Initiative 2 ☐☐☐☐ New Initiative ☒☒☒☒ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Fred Richards Park Master Plan October 2016 $75,000 Director – 160 hours, Assistant Director – 160 hours, Administrative Support Specialists – 16 hours, Public Works Director – 20 hours If project is pushed to 2017 then this initiative can be removed and added next year. Progress Report: Gerry Green, Greg Good Initiative 3 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Park Signage Replacement Plan & Begin Implementation (Board will propose plan to council for approval. If approved, the board will implement plan. December 2016 $500,000 Director – 120 hours and Assistant Director – 120 hours, Park Maintenance – 40 hours Funds are from the Park Dedication fees. Progress Report: Koren Nelson, Julie Strother, Brenda McCormick, Dan Gieseke Approved by City Council on December 15, 2015 Initiative 4 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Grandview Facility Planning (Grandview Task Force will provide recommendation to the Park Board, Park Board will provide recommendation to City Council.) July 2016 $60,000 Director – 160 hours, Assistant Director – 120 hours, Art Center General Manager – 160 hours, Recreation Supervisors – 100 hours Progress Report: Koren Nelson Initiative 5 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Analysis of current programs and Cost Recovery Expectations (CRE) for City recreational programs. December 2016 0 Assistant Director – 80 hours, Recreation Supervisors – 120 hours Progress Report: Greg Good, Aanik Lohani Initiative 6 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Recreation Programming and Facilities Marketing and Communication Delivery Review. Study utilization opportunities and implement Edina To Go App for Parks & Recreation. December 2016 0 Assistant Director – 80 hours, Recreation Supervisors – 80 hours, Facility General Managers – 20 hours, Communications Department Staff - ?? Progress Report: Julie Strother, Brenda McCormick, Lauren Crist Initiative 7 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Engage External Resources to Provide Environmental Programming December 2016 0 Recreation Supervisors – 40 hours Approved by City Council on December 15, 2015 Progress Report: Louise Segreto, Dan Gieseke Initiative 9 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Pollinator Garden – Park Property or Partnership with Edina Public Schools (Board will propose plan to establish a pollinator garden on City or School District Property. If approved by Council, they will implement.) August 2016 $500 Recreation Supervisors – 40 hours Progress Report: Brenda McCormick, Ellen Jones Initiative 10 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Multi-year Playground Renovation Plan December 2016 0 Assistant Director – 40 hours, Public Works Director, Park Maintenance – 40 hours Progress Report: Julie Strother Initiative 11 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Collaborate with Energy and Environment Commission on providing a recommendation regarding bottled water sales at City facilities. December 2016 0 Recreation Supervisors – 20 hours, Facility General Managers – 20 hours Progress Report: Park Board Members Ongoing Responsibilities Capital Improvement Plan Review; Fees and Charges Review; Election of Officers; Work Plans Other Work Plan Ideas Considered for Current Year or Future Years Approved by City Council on December 15, 2015 Cooperative Agreement with School District for use, upgrade and maintenance of Creek Valley Park athletic fields and Cornelia School Park athletic fields. Proposed Month for Joint Work Session: June Council Comments: Work plans proposed by the Boards and Commissions were reviewed at the December 1 work session. The following changes/comments were made and are reflected on this work plan: • Keep Fred Richards initiative. • Remove initiative 8 - Fundraising – Friends of the Parks • Initiative 5 – changes as recommended by City Manager. City Council Updates By Scott Neal Jan 5, 2016 • Reappointed members the City’s Boards and Commissions. Jan. 20, 2016 • Approved the replacement of the Arneson Acres Greenhouse. Feb. 2 • No items to report.